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Independent Contractors Forms and Agreement GUIDELINES

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Independent Contractors Forms and Agreement GUIDELINES Powered By Docstoc
					                        NORWALK-LA MIRADA UNIFIED SCHOOL DISTRICT
                               INDEPENDENT CONTRACTOR
                                 FORMS AND AGREEMENT

STEP I – Employee Verification

Are you a part-time or full-time employee of the
           All Independent Contractors must
Norwalk-La Mirada Unified School District?                                    Yes           No
          complete this cover sheet and
   If you respondedforms and submit with
          applicable affirmatively, STOP, you cannot be hired as an Independent Contractor. Have your
          each and every representative contact
      school site/department agreement (Some Fiscal Services for other hiring arrangements.
   If you responded negatively, please continue to Step II.
          vendors have multiple agreements
          with the
STEP II – Form W-9District).
As instructed by the Internal Revenue Service and the California Franchise Tax Board, the Norwalk-La
Mirada Unified School District must obtain Taxpayer Identification Numbers for every person or entity (other
           Our Fiscal Department requires
than Corporations) that performs services for the District.
           these forms and will not release
           payment to
Are you incorporated? Contractors without                                     Yes           No
           having the forms on file.
      If you responded affirmatively, please continue to Step III and disregard Form W-9 (attached).
      If you responded negatively, please complete Form W-9 and continue to Step III.

STEP III – Form 590
As directed by California Revenue and Taxation Code, Section 18662, the Norwalk-La Mirada Unified
School District is required to withhold income or franchise tax on payment of California source income made
to nonresidents of California.

Are you a resident of California, or
Do you have a permanent place of                                              Yes           No
business in California?

All nonresidents who respond negatively and who do not complete and return Form 590 will be subject to
the seven percent (7%) tax withholding.

      If you responded affirmatively, please continue to Step IV and disregard Form 590 (attached).
      If you responded negatively, please complete Form 590, if applicable, and continue to Step IV.

STEP IV – Proposal
All Independent Contractors must provide a statement of work, “proposal”, detailing the services you or your
organization will provide to the Norwalk-La Mirada Unified School District. The proposal must be dated and
signed by the Independent Contractor. Please insert where indicated.



    Signature                                                                Date


    Name of Independent Contractor                                           Phone Number
    (Company or Individual)
Form
        W 9     M
                                                       Request for Taxpayer                                                                      Give form to the
(Rev. October 2007)                                                                                                                              requester. Do not
Department of the Treasury
                                             Identification Number and Certification                                                             send to the IRS.
Internal Revenue Service
          Name (as shown on your income tax return)
    Instructions on page 2
    Specific Instructions
    cific Instructions on



          Business name, if different from above
    uctions on page 2
    ns on page 2
    See Specific




          Check appropriate box: □ Individual/Sole proprietor          □ Corporation        □ Partnership
K                                                                                                                                            □    Exempt
    on page 2



         □           Unless Question #2 on the cover
             Limited liability company. Enter the tax classification (D=disregarded entity, C=corporation, P=partnership)
                                                                                                                                                  payee
    page 2



         □     Other (see instructions)
                     sheet is marked “YES”, EVERY
    e2



          Address (number, street, and apt. or suite no.)                                                         Requester’s name and address (optional)

                     Independent Contractor should
          City, state, and ZIP code
                     complete and submit this form with
                     their agreement.
          List account number(s) here (optional)


 Part I             Taxpayer Identification Number (TIN)
                     Again, Accounting will not pay an                                                                       Social security number
Enter your TIN in the appropriate box. The TIN provided must match the name given on Line 1 to avoid
                     Contractor without the necessary
backup withholding. For individuals, this is your social security number (SSN). However, for a resident
                                                                                                                                         I
                                                                                                                                         I
                                                                                                                                         I
                                                                                                                                                      I
                                                                                                                                                      I
                                                                                                                                                      I
alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is
                     paperwork on file.
your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3.                                          or
Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose                               Employer identification number
                                                                                                                                     I
number to enter.                                                                                                                     I
                                                                                                                                     I


 Part II            Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal
     Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS ha s
     notified me that I am no longer subject to backup withholding, and
3. I am a U.S. citizen or other U.S. person (defined below).
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subje ct to backup
withholding because you have failed to report all interest and dividends on your tax return. For real estate transac tions, item 2 does not apply.
For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individ ual retirement
arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must
provide your correct TIN. See the instructions on page 4.

Sign           Signature of
Here           U.S. person                                                                                     Date

General Instructions                                                                    Definition of a U.S. person. For federal tax purposes, you are
                                                                                        considered a U.S. person if you are:
Section references are to the Internal Revenue Code unless
                                                                                        • An individual who is a U.S. citizen or U.S. resident alien,
otherwise noted.
                                                                                        • A partnership, corporation, company, or association created or
Purpose of Form                                                                         organized in the United States or under the laws of the United
A person who is required to file an information return with the                         States,
IRS must obtain your correct taxpayer identification number (TIN)                       • An estate (other than a foreign estate), or
to report, for example, income paid to you, real estate                                 • A domestic trust (as defined in Regulations section
transactions, mortgage interest you paid, acquisition or                                301.7701-7).
abandonment of secured property, cancellation of debt, or
                                                                                        Special rules for partnerships. Partnerships that conduct a
contributions you made to an IRA.
                                                                                        trade or business in the United States are generally required to
   Use Form W-9 only if you are a U.S. person (including a                              pay a withholding tax on any foreign Partners' share of income
resident alien), to provide your correct TIN to the person                              from such business. Further, in certain cases where a Form W-9
requesting it (the requester) and, when applicable, to:                                 has not been received, a partnership is required to presume that
  1. Certify that the TIN you are giving is correct (or you are                         a partner is a foreign person, and pay the withholding tax.
waiting for a number to be issued),                                                     Therefore, if you are a U.S. person that is a partner in a
                                                                                        partnership conducting a trade or business in the United States,
    2. Certify that you are not subject to backup withholding, or                       provide Form W-9 to the partnership to establish your U.S.
   3. Claim exemption from backup withholding if you are a U.S.                         status and avoid withholding on your share of partnership
exempt payee. If applicable, you are also certifying that as a                          income.
U.S. person, your allocable share of any partnership income from                           The person who gives Form W-9 to the partnership for
a U.S. trade or business is not subject to the withholding tax on                       purposes of establishing its U.S. status and avoiding withholding
foreign partners’ share of effectively connected income.                                on its allocable share of net income from the partnership
Note. If a requester gives you a form other than Form W-9 to                            conducting a trade or business in the United States is in the
request your TIN, you must use the requester's form if it is                            following cases:
substantially similar to this Form W-9.
                                                                                        • The U.S. owner of a disregarded entity and not the entity,

                                                                            Cat. No. 10231X                                                  Form   W-9 (Rev. 10-2007)
Form W-9 (Rev. 10-2007)                                                                                                               Page 2

• The U.S. grantor or other owner of a grantor trust and not the         4. The IRS tells you that you are subject to backup
trust, and                                                            withholding because you did not report all your interest and
• The U.S. trust (other than a grantor trust) and not the             dividends on your tax return (for reportable interest and
beneficiaries of the trust.                                           dividends only), or
Foreign person. If you are a foreign person, do not use Form             5. You do not certify to the requester that you are not subject
W-9. Instead, use the appropriate Form W-8 (see Publication           to backup withholding under 4 above (for reportable interest and
515, Withholding of Tax on Nonresident Aliens and Foreign             dividend accounts opened after 1983 only).
Entities).                                                               Certain payees and payments are exempt from backup
                                                                      withholding. See the instructions below and the separate
Nonresident alien who becomes a resident alien. Generally,            Instructions for the Requester of Form W-9.
only a nonresident alien individual may use the terms of a tax
treaty to reduce or eliminate U.S. tax on certain types of income.       Also see Special rules for partnerships on page 1.
However, most tax treaties contain a provision known as a
.,saving clause.” Exceptions specified in the saving clause may       Penalties
permit an exemption from tax to continue for certain types of         Failure to furnish TIN. If you fail to furnish your correct TIN to a
income even after the payee has otherwise become a U.S.               requester, you are subject to a penalty of $50 for each such
resident alien for tax purposes.                                      failure unless your failure is due to reasonable cause and not to
   If you are a U.S. resident alien who is relying on an exception    willful neglect.
contained in the saving clause of a tax treaty to claim an            Civil penalty for false information with respect to
exemption from U.S. tax on certain types of income, you must          withholding. If you make a false statement with no reasonable
attach a statement to Form W-9 that specifies the following five      basis that results in no backup withholding, you are subject to a
items:                                                                $500 penalty.
   1. The treaty country. Generally, this must be the same treaty     Criminal penalty for falsifying information. Willfully falsifying
under which you claimed exemption from tax as a nonresident           certifications or affirmations may subject you to criminal
alien.                                                                penalties including fines and/or imprisonment.
   2. The treaty article addressing the income.                       Misuse of TINs. If the requester discloses or uses TINs in
   3. The article number (or location) in the tax treaty that         violation of federal law, the requester may be subject to civil and
contains the saving clause and its exceptions.                        criminal penalties.
  4. The type and amount of income that qualifies for the
exemption from tax.                                                   Specific Instructions
   5. Sufficient facts to justify the exemption from tax under the    Name
terms of the treaty article.
                                                                      If you are an individual, you must generally enter the name
   Example. Article 20 of the U.S.-China income tax treaty allows
                                                                      shown on your income tax return. However, if you have changed
an exemption from tax for scholarship income received by a
                                                                      your last name, for instance, due to marriage without informing
Chinese student temporarily present in the United States. Under
                                                                      the Social Security Administration of the name change, enter
U.S. law, this student will become a resident alien for tax
                                                                      your first name, the last name shown on your social security
purposes if his or her stay in the United States exceeds 5
                                                                      card, and your new last name.
calendar years. However, paragraph 2 of the first Protocol to the
U.S.-China treaty (dated April 30, 1984) allows the provisions of        If the account is in joint names, list first, and then circle, the
Article 20 to continue to apply even after the Chinese student        name of the person or entity whose number you entered in Part I
becomes a resident alien of the United States. A Chinese              of the form.
student who qualifies for this exception (under paragraph 2 of        Sole proprietor. Enter your individual name as shown on your
the first protocol) and is relying on this exception to claim an      income tax return on the ''Name'' line. You may enter your
exemption from tax on his or her scholarship or fellowship            business, trade, or “doing business as (DBA)” name on the
income would attach to Form W-9 a statement that includes the         “Business name” line.
information described above to support that exemption.
                                                                      Limited liability company (LLC). Check the ''Limited liability
  If you are a nonresident alien or a foreign entity not subject to
                                                                      company'' box only and enter the appropriate code for the tax
backup withholding, give the requester the appropriate                classification (''M for disregarded entity, ''C'' for corporation, “P”
completed Form W-8.                                                   for partnership) in the space provided.
What is backup withholding? Persons making certain payments              For a single-member LLC (including a foreign LLC with a
to you must under certain conditions withhold and pay to the          domestic owner) that is disregarded as an entity separate from
IRS 28% of such payments. This is called ''backup withholding.''      its owner under Regulations section 301.7701-3, enter the
Payments that may be subject to backup withholding include            owner’s name on the “Name” line. Enter the LLC’s name on the
interest, tax-exempt interest, dividends, broker and barter           “Business name” line.
exchange transactions, rents, royalties, nonemployee pay, and
certain payments from fishing boat operators. Real estate               For an LLC classified as a partnership or a corporation, enter
transactions are not subject to backup withholding.                   the LLC's name on the ''Name'' line and any business, trade, or
                                                                      DBA name on the “Business name” line.
   You will not be subject to backup withholding on payments
you receive if you give the requester your correct TIN, make the      Other entities. Enter your business name as shown on required
   proper certifications, and report all your taxable interest and    federal tax documents on the “Name” line. This name should
                    dividends on your tax return.                     match the name shown on the charter or other legal document
                                                                      creating the entity. You may enter any business, trade, or DBA
Payments you receive will be subject to backup                        name on the ''Business name'' line.
withholding if:                                                       Note. You are requested to check the appropriate box for your
   1. You do not furnish your TIN to the requester,                   status (individual/sole proprietor, corporation, etc.).
  2. You do not certify your TIN when required (see the Part II
instructions on page 3 for details),
                                                                      Exempt Payee
                                                                      If you are exempt from backup withholding, enter your name as
  3. The IRS tells the requester that you furnished an incorrect
TIN,                                                                  described above and check the appropriate box for your status,
                                                                      then check the ''Exempt payee'' box in the line following the
                                                                      business name, sign and date the form.
Form W-9 (Rev. 10-2007)                                                                                                                      Page   3

Generally, individuals (including sole proprietors) are not exempt              Part I. Taxpayer Identification
from backup withholding. Corporations are exempt from backup
withholding for certain payments, such as interest and dividends.               Number (TIN)
Note. If you are exempt from backup withholding, you should                     Enter your TIN in the appropriate box. If you are a resident
still complete this form to avoid possible erroneous backup                     alien and you do not have and are not eligible to get an SSN,
withholding.                                                                    your TIN is your IRS individual taxpayer identification number
   The following payees are exempt from backup withholding:                     (ITIN). Enter it in the social security number box. If you do not
                                                                                have an ITIN, see How to get a TIN below.
  1. An organization exempt from tax under section 501 (a), any
                                                                                   If you are a sole proprietor and you have an EIN, you may
IRA, or a custodial account under section 403(b)(7) if the account
                                                                                enter either your SSN or EIN. However, the IRS prefers that you
satisfies the requirements of section 401(f)(2),
                                                                                use your SSN.
  2. The United States or any of its agencies or                                   If you are a single-member LLC that is disregarded as an
instrumentalities,                                                              entity separate from its owner (see Limited liability company
  3. A state, the District of Columbia, a possession of the United              (LLQ on page 2), enter the owner's SSN (or EIN, if the owner
States, or any of their political subdivisions or instrumentalities,            has one). Do not enter the disregarded entity's EIN. If the LLC is
  4. A foreign government or any of its political subdivisions,                 classified as a corporation or partnership, enter the entity’s EIN.
agencies, or instrumentalities, or                                              Note. See the chart on page 4 for further clarification of name
  5. An international organization or any of its agencies or                    and TIN combinations.
instrumentalities.                                                              How to get a TIN. If you do not have a TIN, apply for one
                                                                                immediately. To apply for an SSN, get Form SS-5, Application
   Other payees that may be exempt from backup withholding                      for a Social Security Card, from your local Social Security
include:                                                                        Administration office or get this form online at www.ssa.gov. You
   6. A corporation,                                                            may also get this form by calling 1-800-772-1213. Use Form
  7. A foreign central bank of issue,                                           W-7, Application for IRS Individual Taxpayer Identification
  8. A dealer in securities or commodities required to register in              Number, to apply for an ITIN, or Form SS-4, Application for
the United States, the District of Columbia, or a possession of                 Employer Identification Number, to apply for an EIN. You can
the United States,                                                              apply for an EIN online by accessing the IRS website at
                                                                                www.irs.govIbusinesses and clicking on Employer Identification
  9. A futures commission merchant registered with the                          Number (EIN) under Starting a Business. You can get Forms W-7
Commodity Futures Trading Commission,                                           and SS-4 from the IRS by visiting www.irs.gov or by calling
    10. A real estate investment trust,                                         1-800-TAX-FORM (1 -800-829-3676).
   1 1. An entity registered at all times during the tax year under                If you are asked to complete Form W-9 but do not have a TIN,
the Investment Company Act of 1940,                                             write ''Applied For'' in the space for the TIN, sign and date the
                                                                                form, and give it to the requester. For interest and dividend
  12. A common trust fund operated by a bank under section                      payments, and certain payments made with respect to readily
584(a),                                                                         tradable instruments, generally you will have 60 days to get a
  13. A financial institution,                                                  TIN and give it to the requester before you are subject to backup
  14. A middleman known in the investment community as a                        withholding on payments. The 60-day rule does not apply to
nominee or custodian, or                                                        other types of payments. You will be subject to backup
                                                                                withholding on all such payments until you provide your TIN to
  15. A trust exempt from tax under section 664 or described in                 the requester.
section 4947.
                                                                                Note. Entering ''Applied For” means that you have already
  The chart below shows types of payments that may be                           applied for a TIN or that you intend to apply for one soon.
exempt from backup withholding. The chart applies to the                        Caution: A disregarded domestic entity that has a foreign owner
exempt payees listed above, 1 through 15.                                       must use the appropriate Form W-8.
    IF the payment is for ...           THEN the payment is exempt              Part II. Certification
                                        for ...
                                                                                To establish to the withholding agent that you are a U.S. person,
    Interest and dividend payments      All exempt payees except                or resident alien, sign Form W-9. You may be requested to sign
                                        for 9                                   by the withholding agent even if items 1, 4, and 5 below indicate
Broker transactions                     Exempt payees 1 through 13.             otherwise.
                                        Also, a person registered under            For a joint account, only the person whose TIN is shown in
                                        the Investment Advisers Act of          Part I should sign (when required). Exempt payees, see Exempt
                                        1940 who regularly acts as a            Payee on page 2.
                                        broker                                  Signature requirements. Complete the certification as indicated
    Barter exchange transactions        Exempt payees 1 through 5               in 1 through 5 below.
    and patronage dividends                                                        1. Interest, dividend, and barter exchange accounts
                                                                                opened before 1984 and broker accounts considered active
    Payments over $600 required         Generally, exempt payees                during 1983. You must give your correct TIN, but you do not
    to be reported and direct           1 through 7                             have to sign the certification.
    sales over $5,0001
                                                                                   2. Interest, dividend, broker, and barter exchange
1 See Form 1099-MISC, Miscellaneous Income, and its instructions.
                                                                                accounts opened after 1983 and broker accounts considered
2 However, the following payments made to a corporation (including gross
                                                                                inactive during 1983. You must sign the certification or backup
  proceeds paid to an attorney under section 6045ft even if the attorney is a   withholding will apply. If you are subject to backup withholding
  corporation) and reportable on Form 1099-MISC are not exempt from             and you are merely providing your correct TIN to the requester,
  backup withholding: medical and health care payments, attorneys’ fees, and    you must cross out item 2 in the certification before signing the
  payments for services paid by a federal executive agency.                     form.
Form W-9 (Rev. 10-2007)                                                                                                                                           Page 4

  3. Real estate transactions. You must sign the certification.                                      Secure Your Tax Records from Identity Theft
You may cross out item 2 of the certification.
                                                                                                     Identity theft occurs when someone uses your personal
   4. Other payments. You must give your correct TIN, but you                                        information such as your name, social security number (SSN), or
do not have to sign the certification unless you have been                                           other identifying information, without your permission, to commit
notified that you have previously given an incorrect TIN. “Other                                     fraud or other crimes. An identity thief may use your SSN to get
payments'' include payments made in the course of the                                                a job or may file a tax return using your SSN to receive a refund.
requester's trade or business for rents, royalties, goods (other
than bills for merchandise), medical and health care services                                           To reduce your risk:
(including payments to corporations), payments to a                                                  • Protect your SSN,
nonemployee for services, payments to certain fishing boat crew                                      • Ensure your employer is protecting your SSN, and
members and fishermen, and gross proceeds paid to attorneys                                          • Be careful when choosing a tax preparer.
(including payments to corporations).
                                                                                                        Call the IRS at 1-800-829-1040 if you think your identity has
  5. Mortgage interest paid by you, acquisition or                                                   been used inappropriately for tax purposes.
abandonment of secured property, cancellation of debt,
qualified tuition program payments (under section 529), IRA,                                            Victims of identity theft who are experiencing economic harm
Coverdell ESA, Archer MSA or HSA contributions or                                                    or a system problem, or are seeking help in resolving tax
distributions, and pension distributions. You must give your                                         problems that have not been resolved through normal channels,
correct TIN, but you do not have to sign the certification.                                          may be eligible for Taxpayer Advocate Service (TAS) assistance.
                                                                                                     You can reach TAS by calling the TAS toll-free case intake line
                                                                                                     at 1-877-777-4778 or TTY/TDD 1-800-829-4059.
What Name and Number To Give the Requester
                                                                                                     Protect yourself from suspicious emails or phishing
           For this type of account:                        Give name and SSN of:                    schemes. Phishing is the creation and use of email and
                                                                                                     websites designed to mimic legitimate business emails and
    1. Individual                                     The individual
                                                                                                     websites. The most common act is sending an email to a user
    2. Two or more individuals (joint                 The actual owner of the account or,
        account)
                                                                                                     falsely claiming to be an established legitimate enterprise in an
                                                      if combined funds, the first
                                                      individual on the account'
                                                                                                     attempt to scam the user into surrendering private information
    3. Custodian account of a minor                   The minor2
                                                                                                     that will be used for identity theft.
        (Uniform Gift to Minors Act)                                                                    The IRS does not initiate contacts with taxpayers via emails.
    4. a. The usual revocable savings                 The grantor-trustee 1                            Also, the IRS does not request personal detailed information
        trust (grantor is also trustee)                                                              through email or ask taxpayers for the PIN numbers, passwords,
        b. So-called trust account that is            The actual owner1                              or similar secret access information for their credit card, bank, or
        not a legal or valid trust under
                                                                                                                          other financial accounts.
        state law
    5. Sole proprietorship or disregarded             The owner3                                        If you receive an unsolicited email claiming to be from the IRS,
        entity owned by an individual                                                                forward this message to phishing@irs.gov. You may also report
                                                                                                     misuse of the IRS name, logo, or other IRS personal property to
           For this type of account:                         Give name and EIN of:
                                                                                                     the Treasury Inspector General for Tax Administration at
 6. Disregarded entity not owned by an                The owner                                      1-800-366-4484. You can forward suspicious emails to the
     individual                                                                                      Federal Trade Commission at: spam@uce.gov or contact them at
 7. A valid trust, estate, or pension trust           Legal entity 4                                 www.consurner.govfidtheft or 1-877-IDTHEFr(438-4338).
 8. Corporate or LLC electing                         The corporation
     corporate status on Form 8832                                                                     Visit the IRS website at www.irs.gov to learn more about
 9. Association, club, religious,                     The organization                               identity theft and how to reduce your risk.
     charitable, educational, or other
     tax-exempt organization
10. Partnership or multi-member LLC                   The partnership
1 1. A broker or registered nominee                   The broker or nominee
12. Account with the Department of                    The public entity
     Agriculture in the name of a public
     entity (such as a state or local
     government, school district, or
     prison) that receives agricultural
     program payments
1List first and circle the name of the person whose number you furnish. If only one person
 on a joint account has an SSN, that person s number must be furnished.
Circle the minor’s name and furnish the minor’s SSN.
You must show your individual name and you may also enter your business or “DBA”
 name on the second name line. You may use either your SSN or EIN (if you have one),
 but the IRS encourages you to use your SSN.
4   List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN
    of the personal representative or trustee unless the legal entity itself is not designated in
    the account title.) Also see Special rules for partnerships on page 1.

Note. If no name is circled when more than one name is listed,
the number will be considered to be that of the first name listed.


Privacy Act Notice
Section 61 09 of the Internal Revenue Code requires you to provide your correct TIN to persons who must file information returns with the IRS to report interest,
dividends, and certain other income paid to you, mortgage interest you paid, the acquisition or abandonment of secured property, cancellation of debt, or
contributions you made to an IRA, or Archer MSA or HSA. The IRS uses the numbers for identification purposes and to help veri fy the accuracy of your tax return.
The IRS may also provide this information to the Department of Justice for civil and criminal litigation, and to cities, states, the District of Columbia, and U.S.
possessions to carry out their tax laws. We may also disclose this information to other countries under a tax treaty, to fede ral and state agencies to enforce federal
nontax criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism.
  You must provide your TIN whether or not you are required to file a tax return. Payers must generally withhold 28% of taxable interest, dividend, and certain other
payments to a payee who does not give a TIN to a payer. Certain penalties may also apply.
         YEAR
                          Withholding Exemption Certificate                                                                             CALIFORNIA FORM
                     (This form can only be used to certify exemption from nonresident withholding under California
     20              RUC Section 18662. This form cannot be used for exemption from wage withholdinq.)                                        590
File this form with your withholding agent.                          Withholding agent’s name
(Please type or print)
    Vendor/Payee’s name                                                    Vendor/Payee’s    □ Social security number          Note:
                                                                           □ SOS. no.        □ California corp. no. □   FEIN   Failure to furnish your
                                                                                                                               identification number will
                                                                                                                               make this certificate void.
    Vendor/Payee’s address (number and street)                             APT no.               Private Mailbox no.    Vendor/Payee’s daytime telephone no.

                                                                                                                        (        )
City                                                            State             ZIP Code



I certify that for the reasons checked below, the entity or individual named on this form is exempt from the California incom e tax
withholding requirement on payment(s) made to the entity or individual. Read the following carefully and check the box that applies
to the vendor/payee:
□    Individuals — Certification of Residency:
           I am a resident of California and I reside at the address shown above. If I become a nonresident at any time, I will promptly
           inform the withholding agent. See instructions for Form 590, General Information D, for the definition of a resident.
□    Corporations:
           The above-named corporation has a permanent place of business in California at the address shown above or is qualified
           through the California Secretary of State to do business in California. The corporation will withhold on payments of Califor-
                                            Not all Independent
           nia source income to nonresidents when required. If this corporation ceases to have a permanent place of business in
           California or ceases to be qualified to do business in California, I will promptly inform the withholding agent. See instruc-

                                            Contractors will submit
           tions for Form 590, General Information E, for the definition of permanent place of business.
□      Partnerships:

                                            this form. the they do not
           with the California Secretary of State, and is subject to If laws of California. The partnership will file a California tax return
           The above-named partnership has a permanent place of business in California at the address shown above or is registered

           and will withhold on foreign and domestic nonresident partners when required. If the partnership ceases to do any of the
                                             withholding agent. there is no need
           above, I will promptly inform thereturn it, Note: For withholding purposes, a Limited Liability Partnership is treat ed
           like any other partnership.
□      Limited Liability Companies (LLC):   to ask for it. Just be sure
           The above-named LLC has a permanent place of business in California at the address shown above or is registered with
                                            that Question #3 on the
           the California Secretary of State, and is subject to the laws of California. The LLC will file a California tax return and wi ll
           withhold on foreign and domestic nonresident members when required. If the LLC ceases to do any of the above, I will

□
                                            cover sheet has been
           promptly inform the withholding agent.
       Tax-Exempt Entities:

                                            answered.
           The above-named entity is exempt from tax under California or federal law. The tax-exempt entity will withhold on payments
           of California source income to nonresidents when required. If this entity ceases to be exempt from tax, I will promptly inform
             the withholding agent.
□      Insurance Companies, IRAs, or Qualified Pension/Profit Sharing Plans:
           The above-named entity is an insurance company, IRA, or a federally qualified pension or profit-sharing plan.
□      California Irrevocable Trusts:
            At least one trustee of the above-named irrevocable trust is a California resident. The trust will file a California fiduciary tax
            return and will withhold on foreign and domestic nonresident beneficiaries when required. If the trustee becomes a nonresi -
            dent at any time, I will promptly inform the withholding agent.
□      Estates — Certification of Residency of Deceased Person:
            I am the executor of the above-named person’s estate. The decedent was a California resident at the time of death. The
            estate will file a California fiduciary tax return and will withhold on foreign and domestic nonresident beneficiaries when
            required.

CERTIFICATE: Please complete and sign below.

Under penalties of perjury, I hereby certify that the information provided herein is, to the best of my knowledge, true and c orrect. If
conditions change, I will promptly inform the withholding agent.

Vendor/Payee’s name and title (type or print)

Vendor/Payee’s signature                                                                                                Date



For Privacy Act Notice, get form FTB 1131 (individuals only).           59002103                                                     Form 590 C2 (REV. 2002)
Instructions for Form 590
Withholding Exemption Certificate
References in these instructions are to the California Revenue and Taxation Code (R&TC).

                                                          payee is a revocable/grantor trust and one or         Note: If the withholding agent has received
General Information                                       more of the grantors is a nonresident, withhold-      Form 594, Notice to Withhold Tax at Source,
A Purpose                                                 ing is required. If all of the grantors of a          only the performing entity can complete and
                                                          revocable/grantor trust are residents, no             sign Form 590 as the vendor/payee. If the
Use Form 590 to certify an exemption from                 withholding is required. Resident grantors can        performing entity completes and signs Form 590
nonresident withholding. Complete and present             check the box on Form 590 labeled “Individuals        indicating that he or she is not subject to
Form 590 to the withholding agent. The
withholding agent will then be relieved of the
                                                          - Certification of Residency.”                        withholding, you must send a copy of Form 590
                                                                                                                with Form 594 to the FTB.
withholding requirements if the agent relies in
good faith on a completed and signed Form 590
                                                          D Who is a Resident                                   For more information, contact the Nonresident
unless told by FTB that the Form 590 should not           A California resident is any individual who is in     Withholding Section. See General Information G.
be relied upon.                                           California for other than a temporary or              The vendor/payee must notify the withholding
                                                          transitory purpose or any individual domiciled in     agent if:
Important – This form cannot be used for
                                                          California who is absent for a temporary or
exemption from wage withholding. Any
                                                          transitory purpose.                                   • The individual vendor/payee becomes a
questions regarding wage withholding should                                                                        nonresident;
be directed to the California Employment                  An individual domiciled in California who is          • The corporation ceases to have a permanent
Development Department.                                   absent from California for an uninterrupted              place of business in California or ceases to be
                                                          period of at least 546 consecutive days under an         qualified to do business in California;
Do not use Form 590 if you are a seller of                employment-related contract is considered
California real estate. Sellers of California real                                                              • The partnership ceases to have a permanent
                                                          outside California for other than a temporary or         place of business in California;
estate should use Form 593-W, Real Estate                 transitory purpose.
Withholding Exemption Certificate and Waiver                                                                    • The LLC ceases to have a permanent place of
Request for Non-individuals Sellers.                      Note: Return visits to California that do not total      business in California; or
                                                          more than 45 days during any taxable year             • The tax-exempt entity loses its tax-exempt
B Law                                                     covered by the employment contract are                   status.
                                                          considered temporary.                                 The withholding agent must then withhold. Remit
R&TC Section 18662 requires withholding of
income or franchise tax on payments of                    This provision does not apply if an individual        the withholding using Form 592-A, Nonresident
California source income made to nonresidents             has income from stocks, bonds, notes, or other        Withholding Remittance Statement, and complete
of this state.                                            intangible personal property in excess of             Form 592, Nonresident Withholding Annual
                                                          $200,000 in any taxable year in which the             Return, and Form 592-B, Nonresident Withhold-
Withholding is required on:                               employment-related contract is in effect.             ing Tax Statement. Get Instructions for
• Payments to nonresidents for services                                                                         Forms 592, 592-A, and 592-B for due dates and
                                                          A spouse who is absent from California for an
   rendered in California;                                uninterrupted period of at least 546 days to          other withholding information.
• Distributions of California source income made
                                                          accompany a spouse who is under an employ-
   to domestic nonresident partners and members           ment-related contract is considered outside of        G Where to get Publications,
   and allocations of California source income
   made to foreign partners and members;
                                                          California for other than a temporary or                 Forms, and Additional
                                                          transitory purpose.
• Payments to nonresidents for rents if the                                                                        Information
   payments are made in the course of the                 Generally, an individual who comes to California      You can download, view, and print FTB
   withholding agent’s business;                          for a purpose which will extend over a long or        Publications 1017, 1023, 1024, and nonresident
• Payments to nonresidents for royalties for              indefinite period will be considered a resident.      withholding forms, as well as other California
   the right to use natural resources located in          However, an individual who comes to perform a         tax forms and publications not related to
   California;                                            particular contract of short duration will be         nonresident withholding from our Website at:
• Distributions of California source income to            considered a nonresident. For assistance in
                                                                                                                                 www.ftb.ca.gov
   nonresident beneficiaries from an estate or            determining resident status, get FTB Pub. 1031,
                                                          Guidelines for Determining Resident Status, or        You can also have nonresident withholding
   trust; and
• Prizes and winnings received by nonresidents            call the Franchise Tax Board (FTB) at                 forms taxed to you by calling (800) 998-3676.
                                                          (800) 852-571 1 or (916) 845-6500 (not toll-          To have publications or forms mailed to you or
   for contests in California.
                                                          free).                                                to get additional nonresident withholding
For more information on withholding and waiver                                                                  information, please contact the Nonresident
requests, get FTB Pub. 1017, Nonresident                  E What is a Permanent Place of                        Withholding Section.
Withholding Partnership Guidelines, and FTB
                                                            Business                                              NONRESIDENT WITHHOLDING SECTION
Pub. 1023, Nonresident Withholding Indepen-
                                                                                                                  FRANCHISE TAX BOARD
dent Contractor, Rent and Royalty Guidelines. To          A corporation has a permanent place of
                                                                                                                  PO BOX 651
get a withholding publication see General                 business in California if it is organized and           SACRAMENTO CA 95812-0651
Information G.                                            existing under the laws of California or if it is a
                                                          foreign corporation qualified to transact               Telephone: (888) 792-4900
C Who can Execute this Form                               intrastate business by the California Secretary                    (916) 845-4900 (not toll-free)
                                                          of State. A corporation that has not qualified to       FAX: (916) 845-9512 (24 hours a day, 7 days
Form 590 can be executed by the entities listed
                                                          transact intrastate business (e.g., a corporation       a week)
on this form.
                                                          engaged exclusively in interstate commerce) will      Assistance for persons with disabilities:
Note: In a situation where payment is being               be considered as having a permanent place of          We comply with the Americans with Disabilities
made for the services of a performing entity, this        business in California only if it maintains a         Act. Persons with hearing or speech impair-
form can only be completed by the performing              permanent office in California that is perma-         ments: TTY/TDD (800) 822-6268.
entity or the performing entity’s partnership or          nently staffed by its employees.
corporation. It cannot be completed by the                                                                      Asistencia bilingüe en español
performing entity’s agent or other third party.                                                                 Para obtener servicios en español y asistencia
                                                          F Withholding Agent                                   para completar su declaraci6n de impuestos/
Note: The grantor of a revocable/grantor trust                                                                  formularios, llame al número de teldfono
                                                          Keep Form 590 for your records. Do not send
shall be treated as the vendor/payee for                                                                        (anotado arriba) que le corresponde.
                                                          this form to the FTB unless it has been
withholding purposes. Therefore, if the vendor/
                                                          specifically requested by the FTB.

Form 590 Instructions (REV. 2002)
                                                                                           VERY IMPORTANT to enter their legal name
     Enter the date in which you                                                           – who the check should be made payable to. It
     prepare the agreement.                                                                should match their W-9, if applicable.
                                                                                                            Requisition #____________________
                                            INDEPENDENT CONTRACTOR AGREEMENT
THIS AGREEMENT dated this 1st day of August, 2010, by and between After School Art Consultants, hereinafter referred to as “Contractor”, and
the Norwalk-La Mirada Unified School District, hereinafter referred to as “District”.
 Enter the date on the
                                                                                    Summarize the work they will and
WHEREAS, the District that all of special services and advice in financial, engineering, educational, or administrative matters; be doing
 proposal. NOTE is in need
                                                                                    based on advice required; and
WHEREAS, the Contractor is specially trained and competent to provide the special services and/ortheir proposal. You should always
 Contractors must are needed in
WHEREAS, such services sign and a limited basis.
                                                                                    include the name of your site or program
 date their proposals as
NOW, THEREFORE, the parties hereto agree as follows:

1.indicated on the cover sheet, BY CONTRACTOR: After school visual art workshops for Nuffer Elementary School GATE students
        SERVICES TO BE PROVIDED
  Step IV.outlined in the attached proposal dated June 21, 2010.
        as

2.          The Contractor will commence providing services under this AGREEMENT on September 13, 2010, and will diligently perform, as
            required, and complete performance by June 17 , 2011. The Contractor will perform said services as an independent contractor and not as
            an employee of the District. Contractor shall be under the control of the District as to the result to be accomplished and not as to the means
            or manner by which such result to be accomplished.
                                                                            Enter the first day the
                                                                             Contractor will work and the
3.                                                                           completion date as said services.
            The District will prepare and furnish to the Contractor, upon request, such information of is reasonably necessary to the performance of this
            AGREEMENT.

4.          The District shall pay the Contractor the total amount of $2,000.00 for services rendered pursuant to this AGREEMENT. Payment shall be
            made after approval of the Board of Education, completion of service, and submission of an invoice to the District thirty (30) days in
            advance of each payment due date. Receipts for expense reimbursement are required. $50 per hour, plus up to $100 for reimbursable
            expenses

5.          The District may at any time, for any reason terminate this AGREEMENT and compensate Contractor only for services to the date of
            termination. Written notice by the District shall be sufficient to stop further performance of services by Contractor. The notice shall be
                                Enter or no later than
            deemed given when received the TOTAL three (3) days after the day ofUse this area to enter an explanation of the
                                                                                         mailing, whichever is sooner.

6.
                                 AMOUNT, including                                      total amount of the contract, based on the
            The Contractor agrees to and shall hold harmless and indemnify the District, its Board members, officers, agents, and employees from
                                 any incidental fees.                                  contractor’s proposal.
            every claim or demand and every liability or loss, damage, or expense of any nature whatsoever, which may be incurred as a result of
            Contractor’s service to District. The Contractor, at Contractor’s expense, cost, and risk shall defend any and all actions, suits, or other
            proceedings that may be brought or instituted against the District, its Board members, officers, agents, or employees or any such claim,
            demand, or liability and shall pay or satisfy any judgment that may be rendered against the District, its Board members, officers, agents, or
            employees in action, suit, or other proceedings as a result thereof.

7.          This AGREEMENT is not assignable without written consent of the parties hereto.

8.          This Agreement supersedes and replaces any other existing agreement between the parties, is a fully integrated and complete agreement,
            and the parties expressly represent that there are no covenants, agreements, representations, or warranties which exist outside of this
            Agreement. All prior discussions and negotiations have been and are merged, integrated into, and superseded by this Agreement.

9.          Contractor shall comply with all applicable Federal, State and local laws, rules, regulations, and ordinances including workers’
            compensation. If Contractor is an employee of another public agency, Contractor certifies that Contractor will not receive salary or
            remuneration, other than vacation pay, as an employee of another public agency, for the actual time in which services are being performed
            pursuant to this AGREEMENT.

IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed.

CONTRACTOR:                                                                        DISTRICT:

Signature                                                                    a funding source prior to submitting
                                                           You MUST have Signature
Title                Art Consultant                        any agreement. If the agreement is funded using
                                                                                        Authorized Representative
Address              1212 Bugaboo Avenue                                                12820 Pioneer Boulevard
                     Norwalk, CA 90650                                                  Norwalk, California preceding
                                                           categorical dollars, you MUST complete the 90650
Phone Number         (562) 555-1234                                                      (562) your School Plan.
                                                           fields based on information from 868-0431
                                                                                   Date approved by the
SSN / Tax ID #       111-22-3333                                                   Board of Education


Account String/Pseudo # 223010585011
The above services are being contracted to meet the specific needs of the Parent Involvement funded program, Title I component, activity Visual
Arts, project page 10.

Revised May 2010
   THIS PAGE IS INTENTIONALLY LEFT BLANK

[INSERT INDEPENDENT CONTRACTOR’S PROPOSAL]

				
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