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QC procedure Family tent 25Mar2011

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QC procedure Family tent 25Mar2011 Powered By Docstoc
					                           Emergency items catalogue
                                         Family Tent Quality Control


Introduction:
This document describes the sampling, testing and reporting instructions for the complete quality
control of a batch of family tent.
This includes:
  - Laboratory inspection
  - Visual pre-shipment inspection (chapter under construction)
  - Visual complete tent inspection at warehouse level or externalised to an inspection company
The same procedures as part 2 and part 4 must be used for samples validation.
All reports to be forwarded to purchasing unit for follow up.

Summary:
Introduction: ........................................................................................................................1
Summary: .............................................................................................................................1
1    Sampling and records ....................................................................................................3
2    Laboratory testing instructions ......................................................................................5
3    Visual inspection – Pre-shipment inspection ............................................................... 11
4    Visual inspection – Complete tent ............................................................................... 12
5    Resources for the internal inspection........................................................................... 21
6    Reporting .................................................................................................................... 22




Quality control procedure for Family tent – IFRC/ICRC standard                                                      Page 1/24
Detailed summary
Introduction: ........................................................................................................................1
Summary: .............................................................................................................................1
1    Sampling and records ....................................................................................................3
  1.1    Sample size, picking, and identification for the laboratory tests .............................3
  1.2    Sample size, picking, and identification for the pre-shipment visual inspection .....3
  1.3    Sample size, picking, and identification for the complete tent visual inspection .....3
  1.4    Record of results ....................................................................................................4
2    Laboratory testing instructions ......................................................................................5
3    Visual inspection – Pre-shipment inspection ............................................................... 11
4    Visual inspection – Complete tent ............................................................................... 12
5    Resources for the internal inspection........................................................................... 21
  5.1    Human resources.................................................................................................. 21
  5.2    Time .................................................................................................................... 21
  5.3    Space of work ...................................................................................................... 21
  5.4    Equipment............................................................................................................ 21
6    Reporting .................................................................................................................... 22
  6.1    Detailed report ..................................................................................................... 22
  6.2    Summary report ................................................................................................... 22




Quality control procedure for Family tent – IFRC/ICRC standard                                                      Page 2/24
  1 Sampling and records

        1.1 Sample size, picking, and identification for the laboratory
            tests
Sample size according to ISO 2859-1, single sampling plan, special inspection level S1.
Batch size in number of tents                  Sample size in number of tents
501 to 35000                                   10 out of which only 2 must be sent to the lab
Above 35000                                    16 out of which only 2 must be sent to the lab
    ▪    One sample for the laboratory tests consists of 2 complete tents.
    ▪    The samples not sent to laboratory must be retained for further tests if deemed necessary.
    ▪    The sample picking must be made randomly in all parts of the batch. The samples will not
         be returned to stock after testing.
    ▪    Write an internal reference number on each tent with an indelible marker.
    ▪    The reference number must refer to the internal identification of the batch (can be a PO
         number, a DN number, etc) and to the date of the sample picking.
    ▪    Write the test pieces reference numbers on the documentation sent to the laboratory.
    ▪    Send the samples to the approved laboratory.


        1.2 Sample size, picking, and identification for the pre-shipment
            visual inspection
    ▪    Under construction chapter.


        1.3 Sample size, picking, and identification for the complete
            tent visual inspection
Sample size according to ISO 2859-1, single sampling plan, special inspection level S1.
Batch size in number of tents                         Sample size in number of tents
501 to 35000                                          5 out of which 2 are tested only
Above 35000                                           8 out of which 2 are tested only

    ▪    The samples not tested must be retained for further tests if deemed necessary.
    ▪    The sample picking must be made randomly in all parts of the batch. The samples will not
         be returned to stock after testing.
    ▪    Write an internal reference number on each tent with an indelible marker.
    ▪    The reference number must refer to the internal identification of the batch (can be a PO
         number, a DN number, etc) and to the date of the sample picking.
    ▪    Write the test pieces reference numbers on the Detailed Report Form for each test piece.
    ▪    Keep the test pieces and the samples for minimum 1 year after testing for further control.




Quality control procedure for Family tent – IFRC/ICRC standard                                    Page 3/24
        1.4 Record of results
    ▪    Use the attached Detailed Report Form described in part 6 below. The numbering for every
         line of the report is similar to the numbering of the test instruction chapters and sub-chapters.
    ▪    During the test, record on that form all the actually measured values.
    ▪    If the results are within the specifications, write OK. If not, write NOK and precise the problem.
    ▪    Make precise photos of every encountered problem.
    ▪    At the end of the test, transfer the results from the detailed report form to the summary
         report form, with needed photos and comments for failed points.




Quality control procedure for Family tent – IFRC/ICRC standard                                    Page 4/24
  2 Laboratory testing instructions
Qualification guide line: A product is deemed acceptable only if the same sample passes all
criteria.
Information for testing:
All the test must be done on the same complete tent sample.
Test under ISO139 (Textiles - Standard atmospheres for conditioning and testing) conditioning of
the test pieces at (20±2)°C and (65±4)% humidity.
The second complete tent sample is to be used for point 1.1.8 only.
Laboratory report: The laboratory is required to issue a detailed report, and a summary report
based on the same presentation as per the table below.


1.1 Specifications for the outer-tent
roof canvas
Type and norms                                        Required value                                      Results

1. Composition ISO 1833                               Polyester and cotton blended fibres yarns.
                                                      cotton: 40% (±10), polyester: 60% (±10)
                                                                                                           Lab
                                                      i.e., 50 to 70% polyester, with balance in
                                                      cotton
2. Specific weight (g/m²) ISO 3801                    350g/m² (±15%) in finished state.                    Lab
3. Colour                                             Natural white, not dyed                              Lab
4. Water-vapour permeability ISO 17229                Minimum 2000g/m²/24h                                 Lab
5. Tensile strength (N)                               Warp and weft 850N minimum.
Apply ISO 13934-1to 10 test pieces of plain           For plain canvas test: 5 test pieces in warp
canvas.                                               direction, 5 test pieces in weft.
                                                                                                           Lab
Apply ISO 13935-1 on 5 test pieces with               On seams, the grab test is applied to 50mm
seams, cut from the tent perpendicular to the         width on the sample, as described in ISO
seam, in the roof.                                    13935-1 page 7.
6. Tear resistance, started (N) –ISO 9073-4           Warp and weft 60N minimum.                           Lab
7. Water-penetration resistance ISO 811               30hPa minimum, increasing speed at
Test pieces of plain canvas.                          100mm per minute.                                    Lab

8. Rain-penetration resistance ISO 5912               Resistance to rain as per point 4.2.11 in ISO
Test piece is the complete outer tent, only.          5912, apply procedure as indicated in point          Lab
                                                      5.6 for 2h on one end and 3h on the other.
9. Dimensional variation when soaked in               Maximum 3%
                                                                                                           Lab
water ISO 7771
10. Tensile strength resistance after                 30% maximum strength-loss on minimum
exposure to micro-organisms under ISO                 required value and 50% maximum strength-
13934-1 after completing BS 6085 (soil                loss on original value of the same product.
burial - 28 days).                                                                                         Lab
                                                      For each type of test: 5 test pieces in warp
Apply on 10 test pieces of plain canvas and           direction, 5 test pieces in weft.
Quality control procedure for Family tent – IFRC/ICRC standard                                Page 5/24
10 test pieces with seams.
11. Efficiency of water-repellent treatments          30hPa minimum, increasing speed at
after soaking in water.                               100mm per minute.
                                                                                                          Lab
Same test as point 7, on the samples soaked
in water in point 9 without wetting agent.
12. Efficiency of fungicides product after            10% maximum additional loss as compared
soaking in water.                                     to the results from point 10.
                                                                                                          Lab
Same test as point 10, on the samples soaked For each type of test: 5 test pieces in warp
in water in point 9 without wetting agent.   direction, 5 test pieces in weft.
13. Tensile strength after exposure to UV             30% maximum strength-loss on minimum
and moisturizing (climatic simulation).               required value and 50% maximum strength-
Exposure in a climatic chamber under ISO              loss on original value of the same product.         Lab
4892-2, type A, 360 hours, followed by                For each type of test: 3 test pieces in warp
tensile test under ISO13934-1.                        direction, and 3 test pieces in weft.
1.2 Specifications for the outer-tent
wall canvas
Type and norms                                        Required minimum values                            Results

1. Composition ISO 1833                               Polyester and cotton blended fibres yarns
                                                      cotton: 40% (±10), polyester: 60% (±10)
                                                                                                          Lab
                                                      i.e., 50 to 70% polyester with balance in
                                                      cotton.
2. Specific weight (g/m²) ISO 3801                    200 g/m² (±10%) in finished state.                  Lab
3. Colour                                             Natural white, not dyed.                            Lab
4. Water-vapour permeability ISO 17229                Minimum 2000g/m²/24h.                               Lab
5. Tensile strength (N)                               Warp and weft 650N minimum.
Apply ISO 13934-1on 10 test pieces of plain           For plain canvas test: 5 test pieces in warp
canvas.                                               direction, 5 test pieces in weft.
                                                                                                          Lab
Apply ISO 13935-1 on 5 test pieces with               On seams, the grab test is applied to 50mm
seams, cut from the tent perpendicular to the         width on the sample, as described in ISO
seam.                                                 13935-1 page 7.
6. Tear resistance, started (N) ISO 9073-4            Warp and Weft 40N minimum.                          Lab
7. Water-penetration resistance ISO 811               20hPa minimum, increasing speed at
                                                      100mm per minute                                    Lab
Test pieces of plain canvas.
8. Dimensional variation when soaked in               Maximum 3%
                                                                                                          Lab
water ISO 7771
9. Tensile strength resistance after exposure         30% maximum strength-loss on minimum
to micro-organisms under ISO 13934-1 after            required value and 50% maximum strength-
BS6085 (soil burial - 28 days).                       loss on original value of the same product.         Lab
Apply on 10 test pieces of plain canvas and           For each type of test: 5 test pieces in warp
10 test pieces with seams.                            direction, 5 test pieces in weft.
10. Efficiency of water-repellent treatments          20hPa minimum, increasing speed at                  Lab

Quality control procedure for Family tent – IFRC/ICRC standard                               Page 6/24
after soaking in water.                               100mm per minute.
Same test as point 7, on the samples soaked
in water in point 8 without wetting agent.
11. Efficiency of fungicides product after            10% maximum additional loss as compared
soaking in water.                                     to the results from point 10.
Same test as point 9, on the samples soaked                                                                Lab
in water in point 8 without wetting agent.            For each type of test: 5 test pieces in warp
                                                      direction, 5 test pieces in weft.
12. Tensile strength after exposure to UV             30% maximum strength-loss on minimum
and moisturizing (climatic simulation).               required value and 50% maximum strength-
Exposure in a climatic chamber under ISO              loss on original value of the same product.          Lab
4892-2, type A, 360 hours, followed by                For each type of test: 3 test pieces in warp
tensile test under ISO 13934-1.                       direction, and 3 test pieces in weft.
1.3 Specifications for the inner tent
canvas
Type and norms                                        Required minimum values                             Results

1. Composition ISO 1833                               Polyester and cotton blended fibres yarns
                                                      cotton: 40%(±10), polyester: 60%(±10)
                                                      i.e., 50 to 70% polyester with balance in            Lab
                                                      cotton
                                                      or cotton 100%.
2. Specific weight (g/m²) ISO 3801                    130 g/m² ±10% in finished state.                     Lab
3. Colour                                             Dyed sand or cream.                                  Lab
4. Water-vapour permeability ISO 17229                Minimum 2000g/m²/24h.                                Lab
5. Tensile strength (N) ISO 13934-1                   Warp and weft 300N minimum.                          Lab
6. Tear resistance, started (N) ISO 9073-4            Warp and weft 20N minimum.                           Lab
7. Tensile strength resistance after exposure         30% maximum strength-loss on minimum
to micro-organisms under ISO 13934-1 after            required value and 50% maximum strength-
BS 6085 (soil burial - 14 days).                      loss on original value of the same product.          Lab
Apply on 10 test pieces of plain canvas and           5 test pieces in warp direction, 5 test pieces
10 test pieces with seams.                            in weft.
1.4 Specifications for mud flap PE                    In the case where the material for the mud
fabric                                                flaps is also used for the ground sheet, the
                                                      tests for the mud flaps are sufficient.
                                                      In the case where the standard IFRC/ICRC
                                                      plastic sheeting is used for mud flaps, the
                                                      tests below are not required.
Type and norms                                        Required minimum values                             Results


1. Composition                                        Woven, high-density polyethylene black
                                                      fibres, fabric laminated on both sides with          Lab
                                                      low-density polyethylene coating.
2. Specific weight (g/m2) ISO 3801                    180gr/m² (±5%)                                       Lab

Quality control procedure for Family tent – IFRC/ICRC standard                                Page 7/24
3. Tensile strength (N)                               Warp and weft 650N minimum.
Apply ISO 13934-1on 10 test pieces of plain           Elongation 15% to 25%.For plain PE fabric
PE fabric.                                            test: 5 test pieces in warp direction, 5 test
Apply ISO 13935-1 on 5 test pieces with               pieces in weft.                                       Lab
seams, cut from the tent perpendicular to the         On seams, the grab test is applied to 50mm
seam, at the junction of PE and canvas.               width on the sample, as described in ISO
                                                      13935-1 page 7.
4. Tear resistance (N) ISO 4674-1 (method             Warp 100N minimum, weft 100N minimum.
B)                                                                                                          Lab

6. UV resistance as percentage of tensile             30% maximum strength-loss on minimum
strength-loss under ISO 1421, after 1500              required value and 50% maximum strength-
hours UV under ASTM G53/94 (UVB                       loss on original value of the same product
313nm peak)                                                                                                 Lab
                                                      5 test pieces in weft direction, 5 test pieces
                                                      in warp.
7. Colour                                             White if made with IFRCICRC standard
                                                      plastic sheeting or any other colour except
                                                                                                            Lab
                                                      military green, green, brown or various kaki
                                                      colours.
1.5 Specifications for the                            In the case where the material for the mud
groundsheet PE fabric                                 flaps is also used for the ground sheet, the
                                                      tests for the mud flaps are sufficient; the
                                                      tests below are not required.
Type and norms                                        Required minimum values                              Results


1. Composition                                        Woven polyethylene fabric, coated on both
                                                      sides with low-density polyethylene.                  Lab

2. Specific weight (g/m2) ISO 3801                    180gr/m² (± 5%)
                                                                                                            Lab

3. Tensile strength (N) ISO 1421                      Warp 300N minimum, weft 300N minimum.                 Lab

4. Tear resistance (N) ISO 4674-1 (method             Warp 60N minimum, weft 60N minimum.
B)                                                                                                          Lab

6. UV resistance as percentage of tensile             30% maximum strength-loss on minimum
strength-loss under ISO 1421 after 300                required value and 50% maximum strength-
hours UV under ASTM G53/94 (UVB                       loss on original value of the same product.
313nm peak)                                                                                                 Lab
                                                      5 test pieces in weft direction, 5 test pieces
                                                      in warp
7. Colour                                             White if made with IFRC/ICRC standard
                                                      plastic sheeting or any other colour except
                                                                                                            Lab
                                                      military-green. green, brown and various
                                                      kaki colours.

Quality control procedure for Family tent – IFRC/ICRC standard                                 Page 8/24
1.6 Specifications for the mosquito
net, inner-tent doors and windows
Type and norms                                        Required minimum values                               Results

1. Material ISO 1833, colour                          Polyester 100%, or PE 100%, white                      Lab
2. Fabrication ISO 8388                               Warp knitted                                           Lab
3. Denier                                             100                                                    Lab
4. Filament                                           Multi-filament 36 or higher                            Lab
5. Mesh size                                          25 holes/cm² (156 holes/inch²)                         Lab
6. Weight ISO 3801                                    30/40 gr/m²                                            Lab
7. Shrinkage ISO 5077                                 5% maximum                                             Lab
8. Bursting strength ISO 13938                        250 kPa minimum                                        Lab
9. Bursting strength after exposure to UV             30% maximum strength-loss on minimum
and moisturizing (climatic simulation).               required value and 50% maximum strength-
Exposure in a climatic chamber under ISO              loss on original value of the same product.            Lab
4892-2, type A, 360 hours, followed by                Number of test pieces: 3 test pieces
bursting test under ISO 13938
1.7 Specifications for the outer- tent
guy points
Type and norms                                        Required minimum values                               Results

1. Material composition                               Polyethylene, polypropylene or polyester
                                                      ropes, Polyester straps, steel rings, elastic          Lab
                                                      device.
2. Tensile strength (N) ISO 13934 on the              3000N minimum for the 6 side guy points (3
samples with a complete guy point ensemble            test pieces).
including all of the reinforcement pieces.            1400N minimum for 4 other guy points (2
Refer to note (below).                                test pieces).                                          Lab
                                                      Elongation of the elastic device under
                                                      1000N:        50mm minimum,       100mm
                                                      maximum.
Notes for point n°2:
Sample size: width 300mm x length 500mm
Sample to be cut at the centre guy line for the 6 side points (500mm length includes eave).
Samples to be cut on the top corner of the outer doors for the 4 other points.
Samples to be folded in order to fit in the traction apparatus so that the entire width of the canvas is
submitted to the traction when clamped in the jaw of the apparatus. Samples must include: a canvas
section from the tent roof, canvas reinforcements, strap, ring, elastic device, buckle, runner and a
significant part of the guy rope (the ring and the runner do not need to be included in the UV test).
Traction must be applied between the tent’s roof canvas and the guy rope.
3. UV resistance in percentage of tensile             30% maximum strength-loss on minimum.
strength-loss after exposure in a climatic            required value and 50% maximum strength-
chamber under ISO 4892-2, type A,                     loss on original value of the same product             Lab
360hours.                                             1 test piece at 1400N, 1 test piece at 3000N.
4. Colour                                             Black ropes and straps, galvanized steel.              Lab
Quality control procedure for Family tent – IFRC/ICRC standard                                  Page 9/24
1.8 Specifications for hammer
Type and norms                                        Required minimum values                           Results

1. Type                                               Sledge hammer                                      Lab
2. Weight                                             1kg minimum                                        Lab
3. Total length                                       30cm minimum                                       Lab
4. Handle                                             Strong dry flexible wood. No chips,
                                                      rough surfaces, holes or knots. Smooth
                                                      surface. Handle adjusted to head in order
                                                                                                         Lab
                                                      to protrude on other side of the head, and
                                                      be blocked with a metal wedge; or have a
                                                      conical shape (like a hoe)
5. Handle moisture under ISO 3130                     minimum 10% and maximum 15%                        Lab
6. Pull test                                          Clamp head in a vice jaw after two series of
                                                      25 vigorous blows from varying delivery
                                                      angles. Apply traction of 500N while trying
                                                      to pull out the handle; there should be no         Lab
                                                      damage to the hammer’s head or handle, and
                                                      the handle should remain firmly attached
                                                      to the head




Quality control procedure for Family tent – IFRC/ICRC standard                             Page 10/24
  3 Visual inspection – Pre-shipment inspection
    ▪   Chapter under construction




Quality control procedure for Family tent – IFRC/ICRC standard   Page 11/24
  4 Visual inspection – Complete tent
    ▪   The table below must be used as a test guide and as a test detailed report form.
    ▪   Any discrepancy found needs to be reported here. At the end of the inspection, the
        discrepancies must be evaluated for classification as minor, major or critical. A mark
        in the right end column shows the type of discrepancy.
    -   Critical, mark C: Any discrepancy which makes it impossible to use the tent
        properly is considered to be critical. No critical discrepancies can be accepted.
    -   Major, mark M: Any discrepancy which makes the usage of the tent less practical is
        considered to be major. Major discrepancies can be accepted.
    -   Minor, mark m: any discrepancy which does not have an influence on the
        performance of the tent in considered to be minor. Minor discrepancies are accepted.
    -   Above standard, mark a: any deviation from the specification that brings a
        noticeable advantage to the final user.


  1. Remove all extra packaging material that may be present on the
     tent outer bag. Weight the packed tent. Measure length and                      Results        Mark
     diameter or length, height and width of packed tent.
One tent with all accessories is packed in one bundle.
The bundle is made of strong coated woven PE fabric, similar to the mud-
flaps of the tent (to be further controlled when opening the tent).
The bundle is closed with 2 webbing straps, each strap with a self-locking
buckle that will not slide during transport. Each strap has 2 handles, (PE or
polyester). These straps are not sewn to the bundle.
The self-locking buckles are made with minimum 4mm steel wire.
The buyer’s markings are printed on the outside in indelible ink.
The international standard warning sign “protect from water” is printed on
the outside of the package in indelible ink.
Weight the packed tent. The recommended packed-tent weight is 55kg.
Measure the packed tent. Total length is maximum 2300mm, diameter is
250mm when tight.
The optional package is a polycotton bag of 1.2m x 0.4m x 0.3m closing
with a zip and with 2 webbing straps with each 2 D-ring buckles and 2
handles, (PE or polyester). These straps are not sewn to the bag. All other
aspects as per standard package.
  2. Place the package in the centre of the test place. Remove the
     bundle from its bag. Unroll the bundle without unfolding the
     canvasses.
The bundle is wrapped in one piece of polycotton canvas of 2.3m x 1m,
similar to the outer wall canvas, attached with 3 ropes of 3mm x 1m each.
The inner tent and outer tent are folded in a way that assures that the
ground sheet provides protection to the tent and accessories from dirt and
moisture.
  3. Control that all inner bags are in good condition.

Quality control procedure for Family tent – IFRC/ICRC standard                         Page 12/24
The metal poles and metal pegs are packed in 2 separate bags.
Both poles and pegs bags are made of strong coated woven PE fabric,
similar to the mud-flaps of the tent (to be further controlled when opening
the tent).
Both bags have a closure system that assures that the accessories will not
come out of the bag during transport and handling.
Both bags must be in perfect condition, well tightly closed.
  4. Take the bag containing the poles, open it, and control the
     content.
One ridge pipe in 2 pieces or 4 pieces depending on type of packaging. Total
assembled length: 4m. Minimum 30mm outer diameter; minimum 1.2mm wall
thickness; galvanised or painted steel pipe.
Two 22.5mm holes drilled at 20mm from both ends of the ridge pipe for upright
poles ends to fit in. The ends of the ridge pipe to be reinforced with 2 short
pipes of 27.5mm outer diameter and 100mm long, inserted and point welded at
both ends of the ridge
The ends of the ridge pipe to be protected with a non-sharp, non-cutting plastic
cap or cover
Two upright poles of 2.2m each (end plug included), in one piece or in two
pieces depending of the type of packaging. Minimum 25mm outer diameter;
minimum 1.2mm wall thickness; galvanised or painted steel pipe.
The 2 poles have a narrowed diameter of 21.5mm x 40mm long at the top end
(end plug incl.) to insert into the ridge pipe.
The top end of these 2 upright poles have a plastic bushing protruding in order to
protect from the edges of the pipe.
One central upright pole of 2.17m (size without U-bracket), in one or two pieces
depending on the type of packaging. Minimum 30mm outer diameter; minimum
1.2mm wall thickness; galvanized or painted steel pipe. This pole comes with a
30mm-long U-shaped metal bracket.
The bases of the two upright poles have a metal or plastic base plate of 50mm
minimum diameter.
The base of the central pole has a soft flexible plastic or rubber base plate
minimum 50mm in diameter, that will not damage the ground sheet while
keeping proper stability.
Six side poles of 1.25m, in one piece or in two pieces depending of the
type of packaging. Minimum outer diameter 19mm; minimum 1mm wall
thickness; painted or galvanised steel pipes. Each pole comes with a
bended 20 to 30mm pin on top in form of a flat hook.
Four door poles of 1.4m, in one piece or in two pieces depending of the type of
packaging. Minimum outer diameter 19mm; minimum 1mm wall thickness;
painted or galvanised steel pipes.
The 4 door poles come with a 50mm pin at the top
Side poles and door poles base plates are made with a round piece of plastic of
minimum 40mm diameter, with a pin pointing downward.
Where the pipes are divided into 2 or 4 pieces, each section should be
fitted together by a male female joint of 100mm made with a 200mm long
pipe inserted into one of the two pipes to assemble and fitted by point
Quality control procedure for Family tent – IFRC/ICRC standard                       Page 13/24
welding of crimped.
  5. Take the accessories bag, open it, and control the content.
Six pegs of 350mm long, made of angled iron 25x25mm, 3mm thick, with an
iron rod of 50mm long and 6mm diameter welded on the top. On one end both
wings of the angled iron are cut at 45° angle to form a pointed end.
On the other end, both wings of the angled iron are pressed together to
touch each other and the 6mm rod is welded on top of that end. The 6mm
rod produce a 25mm prominence slightly bended downwards. These 6
pegs have 2 slots on each side and not opposite, to improve grip in soft
ground. The width of the slots is approx 3mm and depth is 3mm max.,
painted or galvanised.
Four pegs of 300mm long after bending, made of iron Re-bar 10mm
diameter, with a hook bended on one end, “candy cane” shape, or a cross
shape, painted or galvanised.
Twenty six pegs of 230mm long, made of iron bar 6mm diameter, with a
round or cross shaped head on one end, to avoid damaging the mud flap
when pushed in the eyelets, painted or galvanised.
One metal hammer of 1kg with 300mm wooden handle.
One repair kit that includes: One needle, 20m of thread. The canvas and
the 3mm rope are already checked in point 2.
One set up instruction sheet in English language plus step by step
drawings printed on durable fabric and stitched to the outside of the
accessory bag, or printed on laminated paper and placed inside the bag.
The instruction must be according to the document available from the
specification.
  6. Unfold the outer tent canvas, which is the part made of heavy
     canvas, and carrying the ropes. At this stage, the inner tent remains
     folded on the ground for further use.
The outer tent canvas part should come first when the bundle is unrolled.
The tent must be manufactured and packed in clean conditions, at opening
the inside of the bundle must be perfectly clean.
  7. Turn the outer tent canvas inside out to make the inside of the
     ridge visible. To identify the ridge, one can look for the two
     Velcro sleeves, and for the two triangular vents at each end of the
     ridge.
  8. Align the tent canvas ridge lengthwise on the test area.
  9. Assemble the ridge pipe and place it on the tent canvas, attach it
     with the two Velcro sleeves.
The 2 velcro straps must fit the pipe with maximum 10mm free play.
The entire length of the ridge is reinforced on the inside with a 150mm
strap of same fabric as the roof.
  10. Place the two upright poles, one at each end of the ridge pipe.
  11. Fold back the outer tent canvas on the previously installed pipes.
The outer tent is placed over the ridge beam.
Quality control procedure for Family tent – IFRC/ICRC standard               Page 14/24
  12. One person at each end taking the upright poles, pull up the tent.
  13. The third person attaches the guy ropes to the 10 loads starting
      by the 4 corners of the tent, and tensions moderately all the guy
      ropes.
Each guy rope should be coming from factory with a knotted end. To
attach the guy ropes to the loads, one should undo these knots.
  14. Place the 6 side poles on the inner side of the tent, attach them to
      the tent with the inside laces.
The side walls are held by the 6 side poles with the metal hook passed into
the eyelet of the webbing band (25mm wide) placed on the inside of the
wall top. Side wall poles do not protrude through the outer tent.
  15. Place the 4 door poles on the inner side of the tent, attach them to
      the tent with the inside laces.
The front and back vestibules are held each by 2 door poles placed at the
top corners of the doors, with the pins going into the corresponding eyelets
on the roof edge, through the guying point webbing.
The outer tent is attached to the side poles, with webbings or canvas strings
stitched on the inner side of the outer tent, where the PE joins the polycotton, in
front of each side pole and door pole (10 points at total).
  16. Close completely the 2 doors of the outer tent.
Control the size of the doors. Size:1.3 x 1.4m ±15mm.
Door flaps are 1.4 x 1.6m long.
Upper part 0.9 x 1.4m is made of canvas.
Lower part 0.7 x 1.4m is made of woven PE fabric.
The vestibule doors can be used as awnings by moving the front door poles to
the 2 eyelets placed at the bottom of the door, in the corners. The rolled up door
is hold up by 2 loops and 2 plastic toggles or hooks.
The doors can be closed by means of lacing loop system. The loops are made of
4mm rope or canvas strips (7 loops and eyelets per door side). For each lace/loop
system, a toggle or a hook is placed in order to attach the last loop.
The lacing loop system is protected by a double 50mm flap to prevent rain and
draughts.
Each door has one side closable from inside and the other side closable from
outside.
  17. Complete the tensioning of the 10 guy ropes, adjust the position
      of all poles to be properly upright, to obtain the correct well
      tensioned shape. Control the guy lines.
The outer tent includes 3 guy ropes on each side and 2 guy ropes at each
end.
Six ropes, black, UV treated, 3m long each, 8mm diameter.
Four ropes, black, UV treated, 3m long each, 6mm diameter.
All ropes to be knotted securely to the tent from factory.
Hard wood or strong plastic guy runners, red colour, already mounted on the
ropes.
The grain of the wood runners to run lengthwise of the runner.
Size of the runners: 100x35x12mm, hole to be 9 to 11mm
Quality control procedure for Family tent – IFRC/ICRC standard                        Page 15/24
The ropes are passed in the runners in a way that makes the maximum blocking
effect on the ropes.
  18. Once the shape of the outer tent is appropriate, check the outer
      tent as follow.
18.1 Control the general shape and dimensions of the outer tent
The outer tent is made of several vertically oriented cloth sections. No
horizontal seams allowed.
One eave made with a double fold of the roof canvas of 200mm width,
runs all around the tent roof.
The eave is part of the roof panel, without interruption of the canvas.
The 10 roof guying points are made of 50mm wide polyester straps, sewn
to the eave in extension of the roof.
The 6 side guying points are reinforced with one layer of PVC coated
canvas and one triangular piece of canvas of 300mm side length. The PVC
patch is in contact with the top of the pole.
Control the dimension of the outer tent.
Centre height: 2.2m
Width: 4m
Ridge length: 4m
Side wall height: 1.25m
Door height: 1.4m
Centre base length: 6.5m
18.2 Control the side windows on the outer tent
The outer tent has 2 long windows with mosquito netting and a rain flap running
on both sides of the tent. The inside dimension of the windows are 3600mm
wide and 300mm high and the top edge of the window is placed 100mm below
the roof of the tent. The window openings are reinforced either with strong
reinforcement netting (large holes strong plastic net) or with standard netting and
strips of 20mm polycotton webbing that reinforce the window horizontally and
vertically (1 horizontally, 7 vertically). These webbings are sewn to the edges of
the tent opening and to the mosquito netting.
The window flap is 3960mm wide x 400mm high. The flap is stitched 50mm
above the top of the window. The flap is held by 25mm Velcro webbing which is
placed along the length of the vertical sides and bottom and at a 25mm distance
from the window opening.
Loops and plastic toggles or hooks are used to keep the flap open when rolled
up.
18.3Control the ventilation ½ cones on top of the vestibules.
The outer tent has 2 ventilation openings in front and back with reinforcement
netting and a rain flap. These vents are triangular and are placed at the top of
both vestibules. The inside dimensions of the vents are 250mm wide and 300mm
high. The vent flaps are made in such a way that they are distanced from the
ventilation opening when open and remain open making a ½ cone shape of
250mm in its middle.
The flap can be closed with a 25mm Velcro attached to the full width.
The vent openings are reinforced either with strong reinforcement netting
(large holes strong plastic net), or with standard netting and with two
Quality control procedure for Family tent – IFRC/ICRC standard                        Page 16/24
strips of 20mm cotton or polyester webbing that bisects the vent
horizontally and vertically. These webbings are sewn to the edges of the
vent opening and to the netting.
18.4 Control the attachment of the guy lines to the outer tent
Each point has a loop made of 50mm wide webbing. The minimum length of the
webbing allows, when folded double, the creation of a loop of minimum 30mm
long, to be stitched to the tent with a strong Z sewing on minimum 50mm long.
An elastic device is integrated in the webbing loops on all guying points.
The ropes are attached to the elastic device with a welded ring.
The webbing loops are placed perpendicularly to the tent edge on the
sides, at 45° angle in the corners, and in the alignment of the vestibules
roof shape at both ends.
At places of the door poles, the eyelets are placed in the webbing.
18.5 Control the side walls, vestibule walls, and mud flaps of the outer tent.
Total height 1.45m corresponding to 1.25m vertical plus 0.2m on the ground.
The upper part (0.75m) of the walls is made of Polyester Cotton fabric, lower
part (0.7m) of PE fabric.
The mud flaps are equipped with 22 eyelets (7 on each side including corners, 2
on each vestibule side), placed on a line reinforced with a full length 50mm
webbing band sewn or heat-sealed to the mud flap at floor level, on the inside.
Stitch length and thread to be appropriate for the materials to prevent tear off of
the mud flap along the stitching (not applicable if heat-sealed).
The vestibule walls are made in the same way, to complete the outer tent
between the doors and the side walls. One of the vestibule walls caries the
chimney hole.
18.6 Control the chimney reinforcement on the outer tent.
A chimney reinforcement with non perforated opening is placed at 0.5m from
one corner, on one end of the tent, between the corner of one side wall and the
corner of one tent door. This is made of heat resistant fabric (minimum 900°C).
The type of fabric that keeps the fibres not loose when cut.
The lower edge is where the mud flap joins the canvas.
Inside dimensions: 250mm width x 800mm height.
The chimney flap is 350mm wide x 850mm high. The flap is stitched at the
bottom at the lower edge of the chimney opening. The flap is held by 25mm
Velcro webbing which is placed along the entire vertical sides and upper end at a
25mm distance from the chimney opening.
The tent fabric is cut away completely at the position of the chimney opening.
The edges of the chimney opening are hemmed stitched to the inside.
18.7 Control the other accessories of the outer tent.
4 loops of 30mm each are placed on the inside of the tent in places where inner
tent doors have corresponding toggles, at the top of the inner tent door zips (see
inner tent description point…).
6 rust proof metal D-rings (25mm x 4mm thickness) are placed in the webbings
at the top of each side poles position, plus 4 D-rings in intermediate position,
inside the outer tent, to allow inner tent to be hooked to these D-rings (see inner
tent description point 4/4).
6 D-rings placed on 25mm webbing are sewn at floor level to the mud flap,
Quality control procedure for Family tent – IFRC/ICRC standard                        Page 17/24
inside, to hook the inner tent attachment strings.
All metal eyelets must be rustproof and correctly placed.
All metal rings must be rustproof, galvanized and welded closed.
All ropes and webbing bands must be heat cut
All seams that are subject to possible tension must be double lock stitched. All
seams must be strong, long-lasting, neat and professional looking seams
The seams must be oriented to facilitate the unimpeded runoff of rain: avoid
creating water lines or water pockets.
Wherever possible, the colour of the sewing thread should be compatible with
the fabric colour.
One identification tag of 10x10cm, sawn vertically inside one corner of the outer
tent, with good quality printing reading the supplier’s name, the batch reference
number and the production date.
On the outside of each left-hand vestibule wall there must be a clear plastic
document sleeve with a minimum thickness of 0.15mm. The lower edge of the
sleeve must be 800mm above the ground. The sleeve must have an opening on
the left side with the other three sides sewn to the tent with two rows of stitching.
The inside dimensions of the sleeve, after sewing, must be 230mm high by
310mm wide.

  19. Install the inner tent as follow.
  20. Turn the inner tent in a way that the position of the chimney pipe
      protection corresponds to the one on the outer tent.
  21. Hang the inner tent to the ridge pipe, start first with only one
      hook at each end of the ridge pipe, then attach the inner tent to
      the upright poles with the laces, then place the remaining 6 hooks
      on the ridge pipe.
The inner tent is placed between the 2 end upright poles. It is attached (knotted)
to these poles by 2 strings or strips of 25mm by 200mm long at each end.
The inner tent is suspended from the ridge pipe with 8 galvanized 4mm wire
hooks mounted on 8 webbing loops of 50mm wide. The total length of the loops
including the metal hook is 100mm. One at each end, two in the centre at
100mm from the centre pole gap, and the 4 others equally spaced each side.
  22. Hang the inner tent side walls to the side poles, using the 16
      hooks and the 16 D-rings at the top and the bottom of the walls.
      Start from the middle, and finish by the door side.
The side walls of the inner tent are hooked with strong plastic or metal hooks
mounted on webbing loops to the corresponding D-rings of the outer tent inside,
at the top of each side pole. The loops are made of non-elastic 25mm wide
webbing bands and the finished length including the hook is 100mm. 5 hooks in
total per side.
The elastic webbing bands for the bottom of the walls are stitched to the tent in
the seam where the PE and fabric are joined.
  23. Attach the toggles to the loops at the top of each door zipper.
  24. Place the central pole, make sure the base plate is located where
      the ground sheet is reinforced.
  25. From inside the inner tent, flatten the ground sheet, and adjust

Quality control procedure for Family tent – IFRC/ICRC standard                          Page 18/24
      the general shape of the inner tent.
The inner tent has 28 loops of 20mm, made of canvas, for attachment of optional
inner lining. The loops are placed in the inside of the inner tent at every place
where the inner tent is attached to the outer tent or to the frame, plus 2 loops at
the bottom of each door where the webbings for the ground attachment are
placed.
  26. Check the tensioning of the guy ropes and adjust if needed, and
      control the inner tent.
26.1 Control the general shape of the inner tent
The inner tent is square in shape and is hanging inside the outer tent structure.
All dimensions are meant to allow a 10cm air gap between the outer tent and the
inner tent.
26.2 Control the inner tent dimensions
The inner tent, when hooked to the outer tent has a centre height of 2.1m, a
width of 3.8m, a wall height of 1.15m and a base length of 3.95m.
26.3 Control the inner tent doors
Each door opening is 1m wide and at 1.75m high from the floor (1.55m
measured from the upper edge of the ground sheet).
The door panels (1.1m wide) are placed in the centre of the front and rear walls.
The doors are made of the same material as the tent and close with polyester
n°10 coil zip fasteners at the 2 vertical sides. The zip fasteners can be opened
from the inside and outside.
The doors have a 200mm PE flap at the bottom, made of same material as the
ground sheet.
Black UV stabilized ropes or canvas laces with plastic toggles or hooks are used
to keep the door opened when rolled up.
Mosquito nets (1.1m wide) are placed on the inside of the doors. The 2 vertical
sides are closed with n°10 polyester coil zip fasteners. The bottom edge of the
mosquito flap closes with one piece of 25mm Velcro along the entire width.
To facilitate the door closing:
- 2 elastic webbing loops of 80mm with toggles or hooks are placed at the top of
each door side aligned with the zips. They attach to the corresponding 3cm loops
available inside the outer tent.
- 2 webbing loops with eyelets are placed at the bottom of each door side aligned
with the zips. They are used to attach the tent to the ground with pegs of 6mm x
220mm. The webbing loops are stitched into the seam where the PE join the
fabric, and are 200mm long.
26.4 Control the inner Tent Ventilation System
The inner tent has 2 triangular vents at each gabble top, made of mosquitonet
and reinforced with 20mm webbings. The triangle is 750mm x 300mm (all space
from the ridge to the top of each door). The ventilation system can be closed
with a flap opening downwards, and sealed with 25mm Velcro on all sides.
26.5 Control the inner Tent windows
The inner tent has 2 windows, of same size and reinforcement, corresponding to
the outer tent windows. The flap made of same material as the inner tent is
placed inside and open downwards. It closes with 25mm Velcro on all sides, and

Quality control procedure for Family tent – IFRC/ICRC standard                        Page 19/24
hangs freely when open.
26.6 Control the accessories inside the inner tent
To hang light weights, 3 hooks mounted on webbing are available inside the
inner tent at the ridge, in front of attachment hooks to the ridge pipe, equally
distributed along the ridge, including the pouch.
A pouch of 150 x 200mm made of netting material pouch hangs from the ridge
at one end of the tent.
A safety information tag, printed on one piece of canvas, sawn inside the inner
tent, with the standard text as per the specification.
26.7 Control the ground sheet
The integrated ground sheet is made of PE woven fabric. The seam that attaches
the ground sheet to the sides of the inner tent is 200mm above the floor. To
avoid water infiltration no stitching seams are allowed in the groundsheet (no
stitching is allowed at the lower part of the groundsheet to assure 100%
waterproofing). All seams to be welded by heat sealing and have a 25mm
overlap. A reinforcement patch of 150 x 150mm of the same material in the
centre of the groundsheet to be glued or sealed, to avoid the centre pole
damaging the groundsheet.
26.8 Control the chimney reinforcement
A chimney reinforcement with non-perforated opening is placed at 0.5m from
one corner, on one end of the tent, between the corner of one side wall and the
corner of one tent door. This is made of heat resistant fabric (minimum 900°C).
Inside dimensions: 250mm width x 800mm height.
The tent fabric to be cut away completely at the position of the chimney opening.
The edges of the opening are hemmed stitched.
The lower edge of the heat-resistant fabric must be 300mm above the ground.
26.9 Control the inner partitions
The inner partition is made with one fold of canvas. It must be already
attached to the inner tent. It must be removable.
The inner partition hangs inside the inner tent, in order to separate the
inner volume into two identical rooms. The partition is placed on either
sides of the center pole and attached to the middle of each side walls. It
opens in the middle to form two identical curtains, openable and
attachable with 1 pair of strings on each side.
The partition has 6 pairs of strings made of canvas to attach to the loops of
the inner tent and 2 pair of strings to attach to the center pol
  27. At the end of the inspection, repack the tent the same way.
The outer bag width must be 400mm minimum.
To press the bundle, use the 2 webbing straps with self-locking buckles.
The webbing and the buckles must resist strong pulling.
If not possible to re-pack in its original bag, write it as a defect.
Identify the inspected tent with a reference to the actual visual inspection.




Quality control procedure for Family tent – IFRC/ICRC standard                      Page 20/24
  5 Resources for the internal inspection

        5.1 Human resources
    ▪    Minimum two persons for the testing and one person to coordinate and take records.


        5.2 Time
    ▪    To start the test: 2 hours for the installation
    ▪    To perform the pre-shipment inspection: under construction chapter
    ▪    To perform the destructive test: 6 hours per sample


        5.3 Space of work
    ▪    A warehouse of the appropriate size to organise the work space. The minimum size for a
         clean floor area is 14m x 12 m.
    ▪    10 attachment points of 75kg each minimum, distanced from 8m crosswise and 10m
         lengthwise, as per the tent pitching plan. The 10 attachment points must provide a
         shape that enables attaching a rope.


        5.4 Equipment
    ▪    Blank check list
    ▪    Model of “instruction sheet”
    ▪    Model of “fire safety instruction”
    ▪    Photo camera
    ▪    5m minimum measuring tape in rolling case with mm graduation (EMEATAPMLT10)
    ▪    Gauge calliper
    ▪    Weighing scale up to 100kg with 10g precision
    ▪    Cutter ETOOCUTTKN51
    ▪    Permanent marker ASTAPENSMLBK
    ▪    Note book and pen ASTAPADSQA4; ASTAPENSBBLA
    ▪    Quality Control Detailed Report Forms, hard copies in sufficient number

                        Include also photos and plan of the required equipment




Quality control procedure for Family tent – IFRC/ICRC standard                      Page 21/24
  6 Reporting


        6.1 Detailed report
Laboratory tests
    ▪    Use the laboratory detailed report form as per point 2 of this document.

Pre-shipment inspection – Visual inspection
    ▪    Chapter under construction

Destructive test – Visual inspection
    ▪    Use the visual inspection detailed report form as per point 4 of this document.



        6.2 Summary report
    ▪    See next pages “Quality control - Inspection report”, also available as a word doc.
    ▪    The final results must be reported in this form
    ▪    All needed information to support the non-conforming results must be reported here, with
         photos and comments.
    ▪    The word format of this report is available on ICRC and IFRC intranet for internal use.




Quality control procedure for Family tent – IFRC/ICRC standard                         Page 22/24
              Quality control - Inspection report
Location                        :
Report redactor                 :
Date                            :
Report reference number         :                                  Number of pages:


1. Inspection description
Item name                        :
Supplier identification          :
Purchase order n°                :
Batch number                     :
Batch size                       :
Inspection location              :
Inspection dates                 :
Inspection supervisor            :

2. Sampling plan
Number of samples for the laboratory test      :
Number of samples for the non-destructive test :
Number of samples for the destructive test     :

3. Conformity guide
Qualification guide line: A sample only complies with the specifications if no
discrepancies are observed.
Any discrepancy found is reported here and evaluated for classification as minor, major or
critical. A mark in the right end column shows the type of discrepancy.
    - Mark C : Any discrepancy which might harm a user or makes it impossible to use
        the product properly is considered to be critical. No critical discrepancies can be
        accepted.
    - Mark M: Any discrepancy which makes the usage of the product less efficient than
        expected is considered to be major. Major discrepancies can be accepted.
    - Mark m: Any discrepancy which does not have an influence on the performance of
        the product is considered to be minor. Minor discrepancies are accepted.


4. Conclusion of the inspection
                   The batch is accepted/rejected with/without discrepancies

Discrepancies              Critical:                   Major:        Minor:

The inspection responsible: Name                                 Signature



Quality control procedure for Family tent – IFRC/ICRC standard                  Page 23/24
5. Inspection results per type of test

         Type of test                                            results   mark
2        Laboratory testing
2.1      Specifications for the outer-tent roof canvas
2.2      Specifications for the outer-tent wall canvas
2.3      Specifications for the inner tent canvas
2.4      Specifications for mud flap PE fabric
2.5      Specifications for the groundsheet PE fabric
2.6      Specifications for the mosquito nets
2.7      Specifications for the outer- tent guy points
2.8      Specifications for hammer
3        Pre-shipment visual inspection
         Chapter under construction


4        Complete tent visual inspection
4.1      Number of critical defects
4.2      Number of major defects
4.3      Number of minor defects



6. Failed points description
Pareto non-conformity
Photos and comments




Quality control procedure for Family tent – IFRC/ICRC standard                Page 24/24

				
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