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					Rapid Response
                                                                       150 route de Ferney, P.O. Box 2100
                                                                       1211 Geneva 2, Switzerland
                                                                       Tel: 41 22 791 6033 Fax: 41 22 791 6506

Payment Request No. 32/2008                                            e-mail: act@act-intl.org
                                                                       Coordinating Office



Funds Sent To:                 Lutheran Church of Costa Rica (ILCO)

Amount Sent :                  US$ 60,000

Date:                          3 December 2008

                                             Details of Response

Emergency:                      Floods and landslides

Date of Emergency:              17 November 2008

Implementing Member:            Lutheran Church of Costa Rica (ILCO)


DETAILS OF THE EMERGENCY:
Reports from the National Meteorological Institute of Costa Rica indicate that on Nov. 17, 2008, a cold front
occurred on the border between Honduras and Nicaragua, which headed southeast parallel to the Caribbean
coasts of Nicaragua, Costa Rica and Panamá. This caused an increase in the intensity of northern winds that
brought cloudiness and windy conditions to the Caribbean, Northern Zone and Central Valle. These
conditions have caused the rise and overflow of rivers, floods, mudslides and landslides. The cold front
generated an important low pressure system, which covered most of the Caribbean coast of Costa Rica and
the northern Caribbean coast of Panamá.

The storm has progressed slowly due to the friction of the land. It is estimated that last week in Limón alone,
the storm caused accumulation of more than 550 mm of rainfall. Ocean conditions continue to be unsuitable
for navigation in both the Caribbean and the North Pacific. In the North Pacific, winds continue from the
north-northeast with velocities between 25-32 km/h., and swells of 2 meters high. In the Caribbean, winds
from the east-northeast are expected with velocities between 17-27 km/h and swells 2.5 meters high.

At this time, according to the evaluation carried out by technical personnel of the National Meteorological
Institute (IMN), Field Officials of the Red Cross, reports from Local Emergency Committees, and the
National Commission on Risk Prevention and Emergency Response (CNE), a state and institutional
declaration of Red, Yellow and Green alerts is being maintained in different areas of the country: Red Alert
in the Atlantic Huetar Region: Talamanca y Matina, Yellow Alert in the Atlantic Huetar Region: Limón,
Siquirres, Guácimo, Pococí and Heredia Region: Sarapiquí. Green Alert in many more locations in the
regions of Alajuela, Cartago, San José, Heredia and the Northern Region.

ACTIONS TO DATE, AND EMERGENCY NEEDS:
The National Commission of Prevention and Emergency Response (CNE) has carried out a preliminary
assessment in collaboration with the Red Cross, which is distributed among the humanitarian aid
organizations network, of which ILCO forms part. Much of the information has been received from
community and local emergency committees.

The figures of the damage are preliminary as the rains have not ceased and further consequences could make
the numbers rise. At this time, the communities most affected are Talamanca, Sixaola, Matina, Sarapiquí and
Costa Rica – Floods Caribbean Coast                                                            RRF 32/2008

various nearby indigenous communities. The present conditions have generated the overflow of rivers and
flooding. 27 communities with 3,760 people are reported to be inaccessible, one person dead. 6,777 people
have found refuge in one of the 118 shelters. 108 communities in the cantons of Sarapiquí, Pococí,
Guácimo, Siquirres, Matina, Limón, Talamanca and Sixaola are affected with at least 1,200 houses flooded.
A minimum of 38 routes have been closed, dykes were damaged and 7 bridges affected.

PROPOSED EMERGENCY RESPONSE:
The Lutheran Church of Costa Rica will develop actions in conjunction with the development associations of
the beneficiary communities. The aforementioned will be carried out via work connections previously made
by the ILCO in these communities. Since the critical stage of the emergency began, leaders within the
communities have kept us informed about the situation, although this has been difficult for some
communities as they find themselves cut off and inaccessible.

-       OBJECTIVE(S) OF THE EMERGENCY RESPONSE:
To provide food and hygiene kits to families affected by flooding in the Caribbean region of Costa Rica.
-       TARGET POPULATIONS:
500 families affected by flooding, landslides, mudslides and isolation because of the destruction of roads and
bridges. The communities are Sixaola, Talamanca, Matina, Sarapiquí y Kachabri. The beneficiaries will be
selected on the basis of the assessment by CNE / Red Cross.

         Number of        Total         Total         Families            Population benefited
        Communities      Families      affected      to benefit   men     women children total
                         affected    Inhabitants
              5            1800          9000              500     700     1000       800       2500

Among the affected population there are many women who are in charge of their households and work in
agricultural activities, which were completely affected by the floods. Many women work in transnational
banana and plantain businesses, which reduce their employees when these floods occur, leaving women
without work. The food support would give them the possibility to sustain their families for at least a month
while they stabilize their economic condition.

-        PROPOSED ASSISTANCE:
    •   Assessment of the emergency situation in the zone.
    •   Networking and defining person in charge of beneficiary community
    •   Development of a database of beneficiary families
    •   Logistics to buy and deliver packets
    •   Transportation and logistics for delivery
    •   Monitoring of delivery of packets to beneficiary families
    •   Meetings with local leadership for logistics and feedback on the process.
    •   Evaluation of the process
    •   Accountability report

-       IMPLEMENTATION ARRANGEMENTS:
The Lutheran Church of Costa Rica will be the coordinating organization for implementation, and will
receive the funds in a separate account. The project will be executed according to ACT guidelines.

The assessment will be done by leaders of the communities, who form community development associations
and community emergency committees. In each community there is a team of 8-12 people; the majority of
them are women. They are ILCO counterparts providing ILCO with information about the situation,
completing lists, visiting families, organizing logistics for package delivery and monitoring the delivery, to
later evaluate the process with ILCO.

The development associations' board of directors in each of the 6 beneficiary communities will be in charge
of distributing the food packets in the communities of the Caribbean, as well as coordinating logistics and
monitoring the delivery. The ILCO will be facilitating the process, providing follow-up to the execution of
the planned activities.

                                                       2
Costa Rica – Floods Caribbean Coast                                                             RRF 32/2008


Because of the scarcity of vendors in the region, as they too were affected, the purchases will be made in San
José where this type of contract is more affordable. Moreover, vendors will facilitate the packing and
transportation services. The purchases will be made according to the ACT's guidelines for purchases. Private
business suppliers will be contacted, price quotes solicited and later ILCO will select a supplier according to
the best price. The contract will be awarded to the best offer of three businesses. The distribution of the
packages in the communities will be carried out utilizing delivery receipts. The logistical support will be
completed by the leaders to deliver the packets and coordinate the prior organization.

At the end of the delivery process, ILCO will host a gathering in each community in which the execution of
the RRF will be evaluated with each group of local support (the development association and emergency
committee in each community) to systematize the execution process.

-      COORDINATION:
ILCO has direct contact with the CNE: ILCO is recognized by CNE for the work that ILCO has completed in
previous years in emergency situations. ILCO also forms part of a committee for psychosocial response in
emergencies, which is coordinating with other state and private institutions, such as the Brigade of
Psychosocial Response of the University of Costa Rica, World Vision, and UNICEF, among others.

-       PLANNED IMPLEMENTATION PERIOD:
Implementation is proposed during a period of 3 months. In two months, the field actions will be carried out,
and in the last month, the evaluation, feedback and reports will be completed.


                                                    BUDGET
                                                                        Cost per
                                                    Type of   No. of        unit          Budget      Budget
 Description                                        Unit      Units        CRC             CRC          US$

 EXPENSES
 DIRECT ASSISTANCE
 Crisis phase (if applicable)
 Food assistance
 Food kits (8 kg rice, 4 kg sugar, 3 kg coffee, 4
 kg beans, 1 kg salt, 2 kg wheat flour, 2 kg
 cornflour, 4 packages pasta, 4 units of soup, 2
 bags milk powder, 2 boxes cereal, 8 cans tuna
 fish, 3 liters oil, 4 packets seasoning, 2         Kit/
 packages of bread)                                 family       500       43,594     21,797,250      40,105
 Personal hygiene assistance
 Kits (6 bars soap, 4 packages toilet paper, 2
 packages detergent, 2 boxes tooth paste, 2         Kit/
 packages sanitary napkins)                         family       500       10,565      5,282,825       9,720
 Sub total Food and Non-food items                                                    27,080,075      49,825

 Transportation and Handling
 Truck Rental San José/Talamanca                    Trips          1     200,000          200,000         368
 Truck Rental San José/Sixaola                      Trips          1     200,000          200,000         368
 Truck Rental San José/Matina.                      Trips          1     150,000          150,000         276
 Truck Rental San José/Sarapiquí.                   Trips          1     150,000          150,000         276
 Truck Rental San José/Kachabri.                    Trips          1     200,000          200,000         368
 Logistical support                                 events         5     100,000          500,000         920
 packing material                                   kits         500         500          250,000         460
 Sub total Transportation and Handling                                                  1,650,000       3,035

                                                        3
Costa Rica – Floods Caribbean Coast                                                         RRF 32/2008


 Communication/ monitoring
 Per diem for assessment team                   days            20      25,000         500,000        920
 Communication expenses                         events           5     100,000         500,000        920
 Car rental for community visits                events           5     135,875         679,375      1,250
 Fuel for ground transportation                 trips            5     100,000         500,000        920
 Sub total communication/ monitoring                                                 2,179,375      4,009


 Operative costs
 Coordination (part time personnel)             days            60       9,058         543,500      1,000
 Administration expenses                        month            3     154,800         464,400        854
 Sub total operational costs                                                         1,007,900      1,854

 Audit                                                                                694,050       1,277

 Total expenditures                                                                30,961,400      60,000

Exchange Rate: US$ 1 = 543.50 CRC

ACTION

The ACT Co-ordinating Office has approved the use of US$ 60,000 towards the budget from its Rapid
Response Fund and would be grateful to receive contributions to wholly or partially replenish this payment.
Should there be an appeal for this emergency, the RRF payment will be considered as an advance.



For further information please contact:
John Nduna, ACT Director                or           Michael Zschiegner, ACT Programme Officer
Phone: ++41 22 791 6032                              Phone: ++ 41 22 791 6420
Email: jhn@act-intl.org                              Email: mzs@act-intl.org


ACT Web Site address: http://www.act-intl.org




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