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Profiling of urban renewal nodes Mitchells Plain and Khayelitsha - Download Now DOC

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					                        CITY OF CAPE TOWN
DUE AT 09H00

ON 29 APRIL 2009

REFERENCE: R030900639

APPOINTMENT OF PROFESSIONAL SERVICE PROVIDER:


DEBT COUNSELLING EDUCATIONAL INITIATIVE FOR CITY OF CAPE
TOWN EMPLOYEES


NAME OF RESPONDENT

STREET ADDRESS OF
RESPONDENT

POSTAL ADDRESS OF
RESPONDENT

WESTERN CAPE SUPPLIER
DATABASE (TRADEWORLD)
REGISTRATION NUMBER
SIGNATURE OF RESPONDENT
(IF THE PROPOSAL IS NOT SIGNED
IT WILL BE INVALID)


NAME IN BLOCK LETTERS

CONTACT PERSON

TELEPHONE NUMBER

FACSIMILE NUMBER

CELLULAR NUMBER

EMAIL ADDRESS

VAT REGISTRATION NUMBER

COMPANY REGISTRATION
NUMBER

DATE




                                 1
THE PROPOSAL CALL FOR THE ABOVEMENTIONED, SIGNED BY THE RESPONDENT,
MUST BE ENCLOSED IN A SEALED ENVELOPE. THE ENVELOPE MUST BE LODGED IN
THE APPROPIATE TENDER BOX WHICH MUST BE ENDORSED WITH THE APPROPIATE
REFERENCE NUMBER: R030900639, AT THE PROCUREMENT OFFICES, 5th FLOOR,
CAPE TOWN CIVIC CENTRE, and 12 HERTZOG BOULEVARD, CAPE TOWN BEFORE
09H00 ON THE 29 APRIL 2009



               Description                           Total price, incl vat, for one
                                                educational session with an estimated
                                                  100 – 150 employees per session.
                                                    (See explanatory note below) *



DEBT COUNSELLING EDUCATIONAL
INITIATIVE FOR CITY OF CAPE TOWN
EMPLOYEES

It is a condition that only Fixed Prices will be considered.

* Explanatory note:
It is the City’s intention to engage three or four registered Debt Counselors (as required
by the National Credit Act) as service providers and allocate a designated area to each
(Northern suburbs, Southern suburbs and Cape Town central), in order to undertake
one educational session each per working day (12h00 to 14h00), over the period 18
May to 12 June 2009 (20 days).


It must be noted that this proposal is subject to the City of Cape Town’s
Conditions of Tender as attached to this document as it is the Council’s intention
to award a contract based on the proposals received.


For further enquiries contact

Chris Pienaar
Tel: (021)400-2732 / Cellular: 082 296 6791


The proposal submitted shall remain valid, irrevocable and open for written acceptance
for a period of 90 days from the closing date.

The Council reserves the right to accept all, some, or none of the proposals submitted –
either wholly or in part – and it is not obligated to accept the lowest offer/s.

The Council will not be held responsible for any expenses incurred by respondents in
preparing and submitting their proposals.




                                            2
Suppliers must be registered with the Council in order to become an accredited supplier
to Council and quote the registration number on the cover page of the proposal
document. Suppliers must be registered and verified before the closing date of this
proposal to qualify for preference points. Contracts will not be awarded to firms who
are not registered and verified.

Suppliers who are not registered on the Western Cape Supplier Database (Tradeworld)
may collect registration forms from the 5th Floor, Tender Board Office, Civic Centre, or
from the Tradeworld offices – Tel No. (021) 680 4666.

In the case where a Joint venture has been entered into, the Joint Venture Agreement
must be submitted with the proposal document detailing the split of responsibilities in
terms of the proposal specifications, i.e.: percentage of work to be performed by each
partner. All parties to the Joint Venture Agreement must be registered and verified on
the Western Cape Supplier Database.

4.     TAX CLEARANCE

A valid Tax Clearance Certificate must be submitted with the proposal document.
Should Council not be in possession of this certificate at the award stage, the offer will
be considered non-responsive. Furthermore, a copy of an updated Tax Clearance
Certificate of successful suppliers must be submitted should the current certificate
expire during the tenure of the contract.

5.     SETTLEMENT OF ACCOUNTS

Standard Payment Terms

All invoices received for goods and services or engineering and construction works
whereby the invoices are dated on or before the 20th of a particular month, will be paid
between the 23rd and 26th of the ensuing month.

Payments to SMME / HDI Contractors

All invoices received by the City or its Agents whereby the invoices are dated between
the 25th of the previous month and the 10th of the current month will be paid between
the 23rd and the 26th of the current month.

All invoices received by the City or its Agents whereby the invoices are dated between
the 10th and the 25th of a particular month, will be paid between the 10th and 13th of
the ensuing month.

6.     TRANSPARENCY AND DISCLOSURE

If there is any known potential conflict of interests or if any owner, partner or member of
the respondent is an official, an employee or a councillor of the City of Cape Town, or is
related to an official, an employee or a councillor of the City of Cape Town, that
relationship must be placed on record here:


                                            3
_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

This is intended to guide the adjudication process with reference to the relevant
sections of the Municipal Systems Act and the Municipal Finance Management Act. It
should be noted that failure to provide complete information may render any contract
awarded on the basis of this tender subject to invalidation.

Should you be aware of any corrupt or fraudulent transactions relating to the process of
the City of Cape Town, please contact the following:

Fraudmail@capetown.gov.za       or

The Gobodo external audit hotline at 0800 32 31 30 (toll free)
Information submitted will need to be substantiated, but sources will be regarded as
confidential.


EVALUATION OF PROPOSALS:
35 = Price
20 = HDI
45 = Functionality: Relevant Expertise = 15
                    Previous Experience = 10
                    Interpretation of Brief = 20

PLEASE NOTE THAT ONLY COMPANIES WITH A MINIMUM SCORE OF 60% FOR
FUNCTIONALITY WILL BE CONSIDERED FOR ADJUDICATION


8.     VALIDITY OF PROPOSAL

Respondents must note that the proposal will only be eligible for consideration if it bears
the signature of the respondent or of some person duly and lawfully authorised to sign it
for and on behalf of the respondent.



SIGNATURE OF RESPONDENT ………………………………DATE………………..




                                            4
                        Education & Development Initiation Specification Form
Directorate:               Corporate Services / Personnel Services
Contact Person:            Name:      Chris Pienaar         Telephone No. (021) 400-2732
                           Fax No: (021) 957-0005           Cell No.    082 296 6791
                           E-mail:    chris.pienaar@capetown.gov.za

Name/Nature of Educational               Debt Counseling Educational Initiative for City of Cape
Sessions:                                Town Employees


                                         Enhanced employees’ responsiveness within the City of
                                         Cape Town to the provisions of the National Credit Act,
                                         thereby assisting with the process of commitment to debt
Purpose of Initiative:
                                         counseling and/or financial rehabilitation and/or financial
                                         relief in order to eliminate financial strain on affected
                                         employees that can ill-effect service delivery City wide.

                                                                                                (Please
     NQF Level:                   1         2            3        4          5        N/A         tick)


                                   Focused group educational process aimed at deepening
                                    individuals’ understanding of all the provisions of the National
                                    Credit Act, specifically related to debt counseling, to enhance
                                    participation in the process of financial rehabilitation and/or
                                    financial relief, thereby eliminating the negative effects of,
                                    amongst others, over-indebtedness and the inability to meet
                                    financial commitments that ill-effect work performance and
    Educational                     therefore service delivery.
     Sessions                      Focused group educational process aimed at financial relief and
     Outcomes                       restoration of affected credit records and ratings, thereby
(specify unit standard when         assisting with the enhancement of standard of living and the
         applicable)                prevention of negative impact at work as a result of financial
                                    turmoil, the above aimed to assist effected employees as a
                                    caring employer to become financially relieved.
                                   Focused group educational process aimed at providing contact
                                    details of registered Debt Counsellors as required by the
                                    National Credit Act Regulator with the objective to enhance easy
                                    access and participation in a debt counseling process.



                                 Presentation should be in English.
                                 Service Provider to have a Xhosa interpreter available at each
 Special needs, e.g.              session.
 language of presentation        Service Provider to have approved hand-outs in English to
customisation course to be
 run in mornings only, etc.       employees who attend, covering the discussions at each of the
                                  educational sessions, and a list of registered Debt Counselors in the
                                  Western Cape as required by the NCA Regulator.


                                           Three to four service providers to each undertake one
                                           session per day (12h00 to 14h00) at different City
Proposed Duration of Sessions:
                                           venues throughout Cape Town metropole for the
                                           period 18 May to 12 June 2009 (20 days).

Priority of Education:                     High
Target Group:                              Employees of all designations in the City of Cape Town
                                                     5
                                   Voluntary attendance – (Estimated 4 000 to 9 000
Maximum No. of Delegates:
                                   employees following statistical trends)
Estimated cost:
Indicate link to the City’s IDP Strategy and Strategic Focus Areas (please tick)
Shared economic growth and development.
Sustainable Urban Infrastructure and Services
Public Transport Systems
Integrated Human Settlements
Safety and Security
Health, social and Human Capital Development
Good Governance and Regulatory Reform                                                 
The following information is required from the Service Provider:           Yes        No
SETA Accreditation Number:
ETQA registration (please specify)
Trade World Registration Number:                                             
National Credit Act Regulator Registration Number                            

EVALUATION OF PROPOSALS:
35 = Price
20 = HDI
45 = Functionality: Relevant Expertise = 15
                    Previous Experience = 10
                    Interpretation of Brief = 20




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