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					                                        VNG International
       Organisation for international cooperation of the Association of Netherlands
                                       Municipalities




                     Municipal Cooperation with Accession Countries (GST)




                                               Application form




1) The Dutch municipality that wants to apply has to use this application form.
2) The written request of the municipality from the accession country has to be attached.
3) The final application has to be submitted at least two months before the activities will
   start.
4) The activity has to be completed before 31 December 2004.
5) The forms have to be filled in completely.
6) Send the application both by post and e-mail/floppy disk to:

                                            VNG International
                                            Municipal Cooperation with Accession Countries
                                            Postbus 30435
                                            2500 GK Den Haag
                                            E-mail: vng-international@vng.nl

7) VNG International only deals with applications based on this form.
8) Applications exceeding €15,000 will be submitted to the advisory commission GST. This
   commission meets four times a year. Agreements about the term will be made together
   with the applicant.




Municipal Cooperation with Accession Countries – Application form                             1
CONTENTS



I        GENERAL INFORMATION
II       PROJECT DESCRIPTION
III      BUDGET INSTRUCTIONS
IV       BUDGET PROGRAMME SENDING OUT LOCAL OFFICIALS (PUGA)
V        BUDGET TRAINING PROGRAMME LOCAL AUTHORITIES (STAGE)
VI       BUDGET ADDITIONAL COMPONENT (AC)
VII      BUDGET MUNICIPAL INITIATIVES MATRA (GIM)
VIII     RECEIPT




Municipal Cooperation with Accession Countries – Application form   2
I        GENERAL INFORMATION



1.       Project information

Project title                          Kozmin Youth Council
Accession country                      POLAND
Partner municipality                   DRIMMELEN
Application date                       28-04-2003
Policy field                           Citizen participation, public relations and communication, youth
                                       policy



2.       (Dutch) municipality that wants to apply 1

Municipality                                   :DRIMMELEN
Name contact person                            :Mr Johan van Oosterbosch
Position/department                            :Head of government and management support
PO Box                                         :19
Postal code and city                           :4920 AA Made
Phone                                          :0162-690268
Fax                                            :0162-686289
E-mail                                         :jvanoosterbosch@drimmelen.nl

3.       Contract signed by

Name                                           : Mr van Oosterbosch
Position/department2                           :Head of government and management support

4.    Expected time needed for execution of the project (number of traveling days
included):

Duration of the project (in days): 410

Starting date: 15 May 203

Final date: 30 June 2004




1. The regulation also bears on provinces, public utility companies, water boards and private organisations that contribute to
     development of municipal policy on local/regional level (for instance housing associations or public libraries). The
     municipality submits the applications for private organisations.




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II       PROJECT DESCRIPTION




1.       Problem analysis

The cooperation between Drimmelen (Made) and Kozmin Wlkp. started 12 years ago and
since the beginning it has been one of the most active cooperations between Dutch and
Polish twinning-towns. Exchanges and projects have been taking place every year (children
and youth exchange, cultural exchange, project for School for Handicapped Children in
Borzeciczki /Community Kozmin/ etc.).

The cooperation is well known in both countries (Mayor of Drimmelen was decorated with
high Polish order by President of Poland; Mayor of Kozmin with Oranje Nassau by Dutch
Queen), but also in Europe (Kozmin Wlkp. has been awarded by The Council of Europe for
the efforts to propagate the European idea and the praiseworthy manner in which this was
done in 1999 with European Diploma and in 2002 by The Flag of Honour).
Every time we are looking for new solutions and possibilities to create new initiatives for the
inhabitants of our communities. This year we would like to start project dedicated to young
people in Kozmin. The main goal of the project is to create the Youth Council in Kozmin – to
involve youth into the life of the town, to make them speaking out their wishes and
expectations about the world around them and to give them possibilities to take decisions in
the community life. Community Drimmelen has got some experience on this field - the Youth
Council in Drimmelen already exist.
Kozmin needs advise and help with preparation and running the project to do it in the best
possible way.




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2.       OBJECTIVE



The main goal of the project is to give young people a voice, and responsibility, for the
improvement of their daily lives. They need to identify the opportunities and requirements
that their rapidly changing society is presenting them with. The approaching entry into the EU
causes much uncertainty for the future of young people. Which skills and diplomas will they
need to be successful? Moreover, many parents do not feel capable of supporting and
guiding their children towards a productive and fulfilling future.

Another issue which will be addressed is the current availability of leisure time activities,
within and outside of the school framework.
Also the role of youth counselors needs to be examined and improved.
Another concern is the role of the police. The approach of the police force could perhaps be
less repressive and more cooperative then currently is the case.

An entirely different objective, but certainly not less important is to allow the local council to
gain experience with different methods of communication with its citizens. This project will
start a process of sharing responsibilities between the Municipality Council and inhabitants
(in this case youth).

Furthermore we plan to connect this project to another GST project, which also
focuses on youth issues and was also initiated during the same MMTP; Medgidia
(Rumania) and Houten. The exchange of ideas and experiences between two cities
struggling with similar issues but in different environments (and in different phases of
their EU-accession) should be a stimulating experience for all parties.
This trilateral component is new to the GST-program and should be seen as an
experiment. Special attention will be paid during the evaluation of the project to the
usefulness of such an east-east component within the GST-framework




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3.       TARGET GROUP

There are four target groups;

1) The first main target groups consist of young people in the age of 13 to 19 living in Kozmin
2) The second target group is the decision-makers in Kozmin, which will be introduced to
new and more interactive forms of policy-making.
3) Organisations working with young people.
4) Parents of youngsters




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4.         ACTIVITIES AND PLANNING

0. Preparatory phase
                                                                            Date: Jan - May
           defining range and aims of project
           making project proposal
           political and organizational support for project
           approval by VNG International

Many discussions were held during the assessment mission in January and this proposal is
the result. Enthusiastic support was voiced by almost all the people who participated in the
meetings (see appendix with the notes from this meeting). The Kozmin and Drimmelen
councils have also approved this project.

We now await for the approval fro the VNG which we expect to receive on, or just after, the
9th of May.



1.      Project planning, organization of start-up event and launch of info campaign.
        Exchange visit to Drimmelen (Stage 1): 19/20 May
                                                                              Date: June
        Start-up meeting in Drimmelen
        creation of a Youth Participation Committee (YPC)
        planning of Days of Kozmin activities
        local media is informed about the project
        interviews with key figures
        creation of a YC website



A project team (YPC) consisting of Kozmin, Drimmelen and Agora CE will be created which
will be responsible for the implementation of the project.

Preparation will be made for the Days of Kozmin festival (7, 8 June) where will announce the
project and organize a festive start-up event.

Information will be published in the local newspapers in the form of interviews; every 14 days
an interview will be published with a public official (Mayor, school director, youth worker,
policeman) and with a youngster. These interviews will be prepared by the ECHO newspaper
for the youth.

The activities as described further on will be used to reach as many youngsters and parents
as possible and information about these activities will be communicated where and when
feasible.




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2.         Days of Kozmin festival – first public event
           Exchange visit (Puga 1): 5-8 June
                                                                                     June 6,7,8
           several events to attract youngsters such as;
              o Tent with city planning workshop
              o drawing competition of best town for youngsters
              o Stand-up comedy act
              o Music
              o Speaker corner
              o Debate with the mayors of Kozmin and Drimmelen
              o Other youth culture acts
           info stall

The special events which will be organized during the 3-day festival will be aimed at
   - discovering what youngsters are looking for in their own lives, and in Kozmin
   - stimulating youngsters to participate in our project
   - informing people about our project



3. Survey
   one or two visits by Pavel Micka
                                                                              Date: September

           preparation of survey - two versions of questionnaires; one for youth and other one
            for parents
           paper questionnaires are distribute to schools
           discussions are held at schools
           a photo competition will take place by providing disposable camera’s or film to
            school classes



Right at the beginning of the new school year we will ask all youngsters, but also parents and
other adults who are involved or interested in youth, about their wishes and concerns through
an in-depth and widely distributed survey. Besides being a research instrument, the purpose
of the survey is also to make people think about youth issues and of course make them
aware of our project.

To further interest youngsters and create input for the next phases we will organize a
combined series of debates and photo competitions. Students will be given camera’s and
asked to take pictures of the best, worst and most interesting things in Kozmin relating to


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their daily lives. Classes will be asked to discuss the photos with each other and choose the
prize winners.




4. Round Table Conference - setting the agenda for, and nomination of, Youth Council
members
Exchange visit (Puga 2): 2x Drimmelen
Pavel Micka
                                                                          Date: October
      large public meeting (Round Table Conference) for youth and others (organizations,
         town hall etc.)
      presentation and discussion of survey results
      participants define hot issues (the agenda for the Y.C.)
      nomination of youth council members



During a large public meeting the survey results are presented and discussed. Priorities are
chosen and participants are asked to nominate themselves to join the Youth Council.



5. Establishing the Youth Council                                         Date: November
Pavel Micka
      Election of Youth Council
      Creation of subcommittees
      Election of an advisory board consisting of one representative each from
         organizations who are active or responsible for youth policy (e.g. the Town Hall, the
         Town Assembly, Schools, sport organization, church, police, employment office,
         etc.)

During this first meeting the youth council is formed and subcommittees are created which
will produce action plans for the designated priority issues (results from survey and round
table conference). The advisory board is also created at this time.

6. Youth Council goes to work!                            Date: Dec, Jan, Feb, March
Their will be two exchanges during this period;
     1.      A visit from Drimmelen to Kozmin (Puga 3, one person)
     2.      An exchange visits from the Kozmin YC to Medgidia (Stage 2) and visa versa
             which will also be attended by Drimmelen and Houten (Puga 4)

          One subcommittee prepares a work plan and statute of this body
          Other subcommittees set out to create concrete proposals on priority issues
          The advisory board will provide input and assist the subcommittees




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Each subcommittee will meet on a regular basis (bi-weekly?) to create solutions for the
priority issues. The Youth council will be able to ask for input and assistance from the
advisory board and from the Town Halls of Kozmin and Drimmelen.

During this period exchange visits will take place to Drimmelen, Houten and Medgidia. Half of
the exchange group will consist of youngsters, the other half of public officials.

7. Decision making                                                     Date: April
Puga 5
     During a second large public meeting the Youth Council unfolds and debates its plans
     The Youth Council negotiates its action plans with the Town Council
     The Town Council approves (parts of) the youth councils’ action plans

A second public meeting will be organized where each subcommittee will present and
discuss the plans. Interested citizens and The Town Council will be asked for their comments
and suggestions.
The youth council will prepare and negotiate its final proposal with a committee form the
Town Council, assisted by an official from Drimmelen.
During a Town Council meeting (attended by the youth council) the first action plans will be
submitted for approval.




8. Evaluation and planning of future activities                           Date: May
Combined visit of Medgidia en Kozmin to Drimmelen and Houten
During this 3-day visit joint meetings will be held in Drimmelen and Houten (Stage 3)
     Project evaluation
     Adjusting of YC work plans
     Planning of follow-up activities between twinning cities
     Writing of project reports



XXX. Implementation of action plans and continuation of the youth council
(this is not part of this grant proposal)
     The youth council implements and/or monitors the realization of the action plans
     Youth council meets on a regular basis




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5.       RESULTS




        Involvement of large numbers of youngsters and parents in a decision-making
         process concerning leisure time activities, education and employment opportunities of
         teenagers
        Introduction of new formats for public debates, workshops and debates
        Exchange of experiences in dealing with youth issues between Dutch, Polish and
         Rumanian municipalities, teenagers, youth workers and school teachers
        Better understanding of the issues and problems which young people in accession
         countries are facing
        Proving youngsters the means and responsibility to improve their own life within their
         community
        Creation of a youth council in Kozmin
        Considering the universal nature of the issues, we expect the program to also be of
         value to the Dutch and Rumanian partners, and that it will also be of interest to other
         cities in Central Europe and elsewhere.




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6.       INDICATORS


        At least 500 people will voluntarily participate in surveys
        At least 20 school classes will participate in the photo competition
        At least 200 people will participate in public debates
        At least 25 youngsters and 10 adults will participate in the youth council and the
         advisory board
        An adequate meeting place for the youth council with some office facilities will be
         created
        More then 30 articles concerning this project and youth issues will be published in
         local newspapers
        Concrete action plans will be decided upon by the YC, and approved by the Town
         Hall of Kozmin




7.         SUSTAINABILITY

This project does not depend on one or two people. The project is broadly supported and
will involve a very substantial part of the community; hundreds of youngsters and parents,
the Mayor himself, the city board, civil servants who are involved in youth issues, schools,
youth organization, sport organizations, the church, cultural centers, etc. The Town Council
will also provide funds from the city’s budget for the youth council to operate. The Town
Council of Kozmin has already given its approval to the project.




8.      PUBLIC RELATIONS (OPTIONAL)
Which public relations (activities) could increase in your own municipality the support for the
enlargement process of the European Union?
 At which target group are these activities aimed? Is this a new target group?
 Give a short outline of the activities you have planned.

The long term relationship between Drimmelen and Kozmin has certainly helped to create
mutual understanding and respect. The very sympathetic and universal nature of this project
will certainly strengthen this relationship even further. However, the feeling of being
threatened by the enlargement of the EU in combination with the growing economic
uncertainties is not something which can easily be discarded in Drimmelen, and certainly not
in rural communities in Poland such as Kozmin. On the other hand, information and
discussion which will be going on continuously during our project, will undoubtedly help to
dampen unrealistic and uninformed fears.




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APPENDIX - NOTES OF MEETINGS HELD DURING THE ASSESSMENT MISSION



Visit by civil servants (Anton Braat, Carla van Mourik, Johan van Oosterbosch) from
Drimmelen to Kózmin
Accompanied by Eric Berman and Pavel Micka (Agora Central Europe)



January 29                              Arrival to Kózmin
January 30

Round Table meeting                     Meeting with schools        A.Braat, C.van Mourik, J.
                                        representatives and heads   van Oosterbosch
                                        of Town Hall departments.   (Drimmelen)
                                                                    I.Serek, S. Kasprzak
Round Table meeting                     Meeting with the youth up   (Kózmin)
                                        to the age of 15.           E. Berman, P. Micka (Agora
                                                                    Central Europe)



Individual Interview                    Meeting with the            J. van Oosterbosch, E.
                                        commander of the police     Berman, I. Serek and S.
                                        force, J. Grygiel.          Kasprzak
January 31

Round Table meeting                     Meeting with the youth of   A.Braat, C. van Mourik,
                                        16 years and older.         J. van Oosterbosch, I.
                                                                    Serek, S. Kasprzak,
                                                                    O. Paleczna, E. Berman and
                                                                    P. Micka.
Round Table Meeting                     Meeting with the mayor M.
                                        Bratborski and three        A.Braat, C. van Mourik,
                                        council members             J. van Oosterbosch,
     +                                                              I.Serek, S. Kasprzak,
                                                                     E. Berman and P. Micka
 Summary:
Eric Berman summarized
the meetings and showed
the results written by the
youth with a thick marker
on the A1 formats.
February 1                              Departure to Made




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January 30 – 2003

1.       Meeting with schools representatives and heads of Town Hall departments.

-        Free time of the youth
The youth have a problem with spending their free time in a useful way, especially in the
weekends. They feel alone with their own problems. On the country site there are no
activities for the youth and the city of Kózmin is not easy to reach by bus. There are not
much cultural programs. Youth groups spending most of their time in the streets.
Cultural trips organized by schools are expensive and have therefore not much participants.

In the countryside you see empty community centres. Are there ideas for activities in these
community centres?
The ideas for the empty community centres are they targeted directly at young people?
Supply and demand doesn’t match.

-       Activities in the house of culture (city of Kózmin)
The house of culture in Kózmin is open for everyone. The youth wants, for example, studios
for rehearsing contemporary (Rock) music. There is no room and money for new activities in
the house of culture.
Youth Participation:
The youth have to take more responsibility and initiatives (own ideas for finding solutions,
the youth have to participate in plans).

Education is a good foundation of stimulating the youth and their activities. The
representatives are not always familiar with the wishes of the youth. The representatives
mentioned activities as folk dance, traditional needlework and football. The youth mentioned
sports as basketball, athletics (not only football!), concerts and the latest movies.

-       Bus schedule
The schedule of the bus isn’t geared to the school times. It is also not possible to go by bus
in the evening (opening times cinema and community centre and time schedule of the bus
doesn’t match).

-      Insecure future
The youth faces an insecure future. They choose on a very late moment their prospective
profession. They are not sure if their education and future profession will comply with the
demands of the countries of the European Union.

-      Alcohol- and Drug abuse
In 2001 the police investigated the alcohol- and drug consumption of the youth in Kózmin.
There is no trade and consumption on the schools, but it is very easy to obtain alcohol or
drugs.




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Parents allow drinking alcohol from children of 16 years old. That is in the eyes of the school
representatives one of the causes of the alcohol abuse.
The youth doesn’t accept the mediation of the school and the police.

-      Centre/shelter of the youth
The availability means/methods are insufficient. Supply and demand doesn’t fit. This a
problem, especially for the youth centres.

The teachers are active as youth volonteers. The mutual understanding is good with school,
local council and parents.

The youth have happy memories of Kózmin. There are a lot of school reunions.
The school discipline is good and accepted by the youth.
There are organisations called “Friends of Kózmin” and “Young Friends of Kózmin”.

Conclusions:
  -      The distance from Kózmin to the “big cities” is far, there is not enough public
         transport;
  -      The prizes of the public transport are to high;
  -      Supply and demand of youth activities in the villages has to be tuned;
  -      Participate the youth in the making of the programs for the house of culture is
         advised;
  -      There is insufficient finance for youth-policymaking;
  -      Too much young people moved from Kózmin to the “big cities”.

    2. Round Table meeting with the youth up to the age of 15 years. (Gathering ideas and
       opinions)

This Round Table meeting was set up to enable the youth to express their opinions and to
take up their own initiatives.
The youth was seated in groups to discuss their needs and wishes. The conclusions (priority)
were written by the youth on A1 formats. The chair(wo)man of each group collected and
presented the conclusions to each other and to us.
Their conclusions shall be used as a basis for further decision-making.

B. 3. Interview with the commander of the police force in Kózmin

-      More preventive actions
The police force in Kózmin has 15 employees. Twelve of them are policeman. The police
force operates only as a repressive force. They would like to chance their activities into more
preventive actions. Special for the youth preventive actions would change the attitude
between youth and policemen. Most of the problems with the youth are individual problems.
There is no support such as a youth helpdesk.
-      Unemployment 45%


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The unemployment under the youth up to 25 years is about 45%. So there are a lot of young
people walking around the streets. They have nothing to do. There are some sporting clubs,
but no other kind of activities.
It would be a good idea to organize meetings for the youth in which they have a chance to
express themselves and bring in opinions about what they want to do in their own spare time.
There is a trust telephone number but this number is not popular among the youth.
-       Anonymous helpdesk for young people
A helpdesk for young people is necessary. It must be not connected with a school.
The youth should be able to remain anonymous.

Meeting representatives youth organizations
Thursday January 30

Persons present:    young farmers/rural youth
                    Priest and parish youth
                    Reporters Newspaper for the young
                    Representative scouting
There were no representatives of sport clubs.

The purpose of these meeting was to hear from the youth organizations why they organize
activities and what are the possibilities in Kózmin to organize activities.

Young farmers/rural youth:
Their intention is to organize the rural youth and to promote the integration of the rural youth
into the community of Kózmin. Therefore they organize different activities. There is also an
exchange with rural youth from Berlin.
The young farmers don’t have an own meeting place.

Parish youth:
They have a choir and a (music) band. They act and organize concerts. Under the leadership
of the priest the parish youth up to 18 years organize charity activities.
The parish youth have their own meeting place.

                        Newspaper for the young, the ECHO:
Once a month this newspaper is an insert of the local newspaper. The wish of the reporters
is an independent newspaper for the young. They don’t have the money for it.

                                          Scouting
They make music and organize free concerts. They have a chess club and give courses. In
their own meeting place (they share this place with the fire brigade) they have computers
with an Internet connection.

Conclusions:
  1.     Offers and demand doesn’t fit.


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    2.       The youth individualises.
    3.       The youth wants a mouthpiece, a youth cancel.
    4.       There is no tune in the organization of activities for the youth.
    5.       There are no meeting places for the youth.
    6.       The youth wants more exchanges with Drimmelen.
    7.       A bus with activities (to reach the youth).




C. January 31 - 2003

    1. Round Table meeting with the youth of 16 years and older.

This Round Table meeting was set up to enable the youth to express their opinions and to
take up their own initiatives.
Youth was seated in groups to discuss their needs and wishes. The conclusions were written
by the youth on A1 formats. The chair(wo)man of each group collected and presented the
conclusions to each other and to us.
Their conclusions shall be used as a basis for further decision-making.

2.      Meeting with the mayor and three council members.
After the debriefing of all our activities the mayor and the council members were positive
about the start of the youth participation project.

                                        Youth council
They liked the suggestion to start a youth council. They promised to give their support to it.

There must be a possibility of creating a helpdesk for the youth and aid and assistance for
adults to talk about the problems concerning the youth.
There is a great difference between the thinking of the youth and the thinking of the adults.

                                          Budget
The decision lines must be reorganized. In this way there will be a possibility that a youth
council can operate with some budget, so they can make their own decisions.
Projects of building and changing must be financed by small existing budgets.
Bigger projects must be financed by sponsor money. The youth have to try to find these
sponsors.
The youth council must have a small budget tot start with this council.

The youth participation project has two targets:

    1.       Building confidence with the youth;
    2.       Give the youth a chance to organize themselves.




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                                        Involving parents
It is important to involve the parents, the schools and the clubs on the project. So there will
be a lot of support for reorganizing things.
                                Involving other council members
The mayor and the three members of the council will involve and consult the other council
members with the project.




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                                     Results from work in groups                     Who can solve it? Who is
                                                                                     responsible for solution?
                                     Issues




                                                                                                              Organization
                                                                         The Youth




                                                                                                  Town Hall
                                                                                        Schools




                                                                                                                             Kozmin
                                                                                                                             Out of
                                                                                                              s
                                     Place to meet                            X                        X        X
                                     Bicycles routes                          X                                 X
                                     Voluntary work                           X            X           X        X
                                     Sport complex                                         X           X                      X
                                     International exchange                   X            X           X        X
                                     Concerts                                 X                        X        X             X
                                     Place to meet                            X                        X        X
                                     More lessons of foreign languages                     X           X        X
                                     Sport complex                            X            X           X        X
   Groups of young people under 16




                                     Concerts                                 X                        X        X
                                     To help sick and poor people             X                        X        X
                                     After lessons workshops                  X            X           X
                                     Bicycles routes                          X                        X        X
                                     Swimming pool                                                     X        X             X
                                     To renovate sport hall in Lyceum         X            X           X        X             X
                                     Better way of some lessons               X            X
                                     Youth council                            X                        X
                                     Place to meet                            X                        X
                                     To help sick and poor people             X                        X        X
                                     Concerts                                                          X        X
                                     Shelter for homeless animal                                                X             X
                                     Cinema                                                                     X
                                     Place to meet                            X                        X        X
                                     Concerts                                 X                        X        X
                                     Sport complex, swimming pool                                      X        X
                                     Shorter lessons                                       X
                                     Trips                                                 X           X        X
                                     Cinema                                                            X
                                     Skateboard playground                                             X
                                     Fighting against vandalism               X            X
                                     Need more employees for ……                                        X
                                     Trips                                                                      X
                                     Reconstruction of roads                                                                  X
   Groups of young people up 16




                                     Destroying of green                      X                        X
                                     Police not active                                                 X
                                     Delay in projection of new movies                                                        X
                                     Environmental problems                   X            X           X
                                     Lack of sport competition                                         X        X
                                     A lot of lessons                                      X
                                     Girls handball                           X            X                    X
                                     Environmental problems                   X            X           X        X             X
                                     Concerts                                                          X        X
                                     Vandalism                                X            X
                                     Lack of sport event                      X                                 X
                                     Environmental problems                                            X
                                     Sport competition                        X            X           X
                                     A lot of lessons                                      X
                                     Trip abroad                                           X           X        X




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Expected results of project                                                                    Frequency

More places to meet                                                                            6x
More discos and pubs                                                                           4x
Voluntary organizations                                                                        3x
More languages lessons                                                                         2x
More sport facilities                                                                          2x
Discussion meetings to express individual opinions                                             1x
Make the youth responsible for their activities                                                1x
More concerts                                                                                  1x
More international exchange                                                                    1x
More meetings for young people to express their opinions, suggestions                          1x
More safety during sport and cultural events                                                   1x
Safety                                                                                         1x
Shelter for homeless animal                                                                    1x
Shorter classes (30 min.)                                                                      1x
Take into account those people who live in the neighborhood so as not to disturb them          1x
Volunteer organizations and an indoor swimming pool                                            1x
Volunteer organizations to help the sick, poor and the elderly                                 1x
We don’t want the Town Hall to decide about the youth issues just by themselves, but with us   1x
We need a place to hang out but it should be in a safe place, also not disturbing for people   1x
living nearby
We need a youth council to deal with the youth problems in the municipality                    1x




Municipal Cooperation with Accession Countries – Application form                                          20
BUDGET

Considerations for reviewing the budget

The budget is very tight. This is due to the fact that when we first calculated the total cost we
arrived at the sum of € 115.000. This meant we had to make some substantial budget cuts.
The current budget is, based upon the experience of Agora, accurate and realistic. However,
the budget doesn’t leave any room for contingencies. These might occur unintentionally (for
example higher cost of flight tickets or auditing) or intentionally (none budgeted activities
which the project team think would be beneficial to the project).

Furthermore the budget is calculated very precisely according to the percentages permitted
for pilot project costs and consultancy costs. Changes in actual spending would probably
affect this balance.

Therefore the city of Drimmelen has decided to make available an additional budget of
maximum €4000 to deal with any contingencies which might arise.

The city will also donate second hand office equipment (computers, fax, etc.) to the Youth
Council.




Municipal Cooperation with Accession Countries – Application form                              21
 Budget GIM

 Nr.   Sort of costs                               YEAR 1            YEAR 2      YEAR 3      TOTAL
                                                  estimated         estimated   estimated   estimated
                                                   costs €           costs €     costs €     costs €
 1     PUGA's
 1.1   Budget PUGA 1                              8.804,56                                   8.804,56
 1.2   Budget PUGA 2                              4.518,48                                   4.518,48
 1.3   Budget PUGA 3                                                 3.385,15                3.385,15
 1.4   Budget PUGA 4                                                 5.250,30                5.250,30
 1.5   Budget PUGA 5                                                 3.142,46                3.142,46
       TOTAL PUGA costs                          13.323,04          11.777,91     0,00      25.100,95
 2     STAGE's
 2.1   Budget STAGE 1                             6.709,28                                    6.709,28
 2.2   Budget STAGE 2                                               4.339,35                  4.339,35
 2.3   Budget STAGE 3                                               6.709,28                  6.709,28
 2.4   Budget STAGE 4                                                                             0,00
 2.5   Budget STAGE 5                                                                             0,00
       TOTAL STAGE costs                          6.709,28          11.048,63     0,00      17.757,91
 3     AC's
 3.1   Budget AC 1                               45.320,00                                  45.320,00
 3.2   Budget AC 2                                                                               0,00
 3.3   Budget AC 3                                                                               0,00
 3.4   Budget AC 4                                                                               0,00
 3.5   Budget AC 5                                                                               0,00
       TOTAL AC costs                            45.320,00            0,00        0,00      45.320,00
 4     Audit                                      1.500,00                                   1.500,00
 5     TOTAL                                     66.852,32          22.826,54     0,00      89.678,86


 Calculation of 40/60% requirement
      Total for 60/40% regulation                     € 89.679

 1     Audit                                           € 1.500          1,67%
 2     Total PUGA+STAGE                               € 42.859         47,79%
 3     AC Pilot projects (max. 12%)                   € 10.750         11,99%
       AC Consultancy budget (max
 4     40%)                                           € 34.570         38,55%
                                       total          € 89.679        100,00%




Municipal Cooperation with Accession Countries – Application form                                        22
Budget STAGE 1, Activity 1 - Start-up meeting 17-21 May


                                                                      Number of
                                                                       units per   Number of                      Costs
Nr.   Sort of costs                                                                            Amount €
                                                                        person/     persons                         €
                                                                         days

1     Travel costs
1.1   Visa for The Netherlands                                                                                        0,00
1.2   Travel costs in accession countries                                 1               8      20,00              160,00
1.3   Return ticket economy class (APEX)                                  1               8     300,00            2.400,00

1.3   Return ticket economy class (no weekend included)                                         500,00               0,00
1.4   Airport tax                                                                                                    0,00
1.5   Travel costs by car to The Netherlands                                                                         0,00
1.6   Travel costs in The Netherlands                                     1               1     200,00             200,00
1.7   Insurance                                                                                                      0,00
      Total travel costs                                                                                          2.760,00
2     Accommodation costs
2.1   Accommodation costs hotel                                           4               8      95,29            3.049,28
2.2   Accommodation costs host family                                                            47,65                0,00
      Total accommodation costs                                                                                   3.049,28
3     Translation costs
3.1   Costs interpreter                                                   3               1     300,00             900,00
3.2   Costs translation(s) handbooks etc.                                                       300,00               0,00
      Total translation costs                                                                                      900,00

4     Other costs
4.1   PR                                                                                                             0,00
4.2   Please specify                                                                                                 0,00
      Total other costs                                                                                              0,00
      Subtotal                                                                                                    6.709,28

5     Audit                                                                                                          0,00
6     Contingencies (10%)                                                                                            0,00

      Total                                                                                              €        6.709,28


      Stage attendants
      Maciej Bratborski - Mayor of Kozmin Wlkp.
      Damian Jankowski - leader of Kozmin+B78 scouting organisation
      Tomasz Neish - representant of local press
      Person from the secondary school (pupils in the age 14-16) - it will be a teacher
      Leszek Zietkiewicz - Director of Culture Centre in Kozmin
      Adam Grzelak - Member of Town Council
      Irena Serek - project coordinator
      …….. - teacher/director vocational school

      Other attendants
      Students of the vocational schools from Kozmin (age 17 - 20) - two representatives - one from each school




      Municipal Cooperation with Accession Countries – Application form                                              23
Pavel Micka
Eric Berman




Municipal Cooperation with Accession Countries – Application form   24
Budget PUGA 1, Activity 2, Start-up event during Days of Kozmin 4-8 June

                                                                Number
                                                                of units    Number
                                                                                      Amount    Exchange     Budget in
Nr.   Sort of costs                                               per          of
                                                                                       in €     rate €/US$      €
                                                                person /    persons
                                                                 days
1     Travel costs
1.1   Visa                                                                                                        0,00
1.2   Travel costs in The Netherlands                               1         4         30,00                   120,00
1.3   Return ticket economy class                                   1         4        450,00                 1.800,00
1.4   Airport tax                                                                                                 0,00
1.5   Travel costs by car to accession country                                                                    0,00
1.6   Car hire in accession country                                 4         1        100,00                   400,00
1.7   Insurance                                                     1         4         30,00                   120,00
      Total travel costs                                                                                      2.440,00
2     DSA
2.1   Location A                                                    4         4       $154,00         1,10    2.710,40
2.2   Location B                                                                                                  0,00
      Total DSA                                                                                               2.710,40
3     Reimbursement salary
3.1   Standard reimbursement                                        4         4        181,51                 2.904,16
      Total Reimbursement salary                                                                              2.904,16
4     Translation costs
4.1   Costs interpreter                                             3         1        150,00                   450,00
4.2   Costs for translation of handbooks etc..                      1         1        300,00                   300,00
      Total translation costs                                                                                   750,00
5     Other costs
5.1   Please specify                                                                                              0,00
      Total other costs                                                                                           0,00
      Subtotal                                                                                                8.804,56
6     Audit                                                                                                       0,00
7     Contingencies (10%)                                                                                         0,00
      Total                                                                                              €    8.804,56


      Puga attendants
      Johan Oosterbosch, hoofd Bestuurs- en Management Ondersteuning
      Carla van Mourik or Anton Braat
      J. Elzinga, Mayor
      Clemens Wortel, City manager

      Other attendants
      Eric Berman
      Pavel Micka




        Municipal Cooperation with Accession Countries – Application form                                      25
 Budget PUGA 2, Activity 4 - Round Table Conference

                                                            Number
                                                            of units   Number
                                                                                 Amount    Exchange     Budget
 Nr.   Sort of costs                                          per         of
                                                                                  in €     rate €/US$    in €
                                                            person /   persons
                                                             days
 1     Travel costs
 1.1   Visa                                                                                                 0,00
 1.2   Travel costs in The Netherlands                          1        2         30,00                   60,00
 1.3   Return ticket economy class                              1        2        450,00                  900,00
 1.4   Airport tax                                                                                          0,00
 1.5   Travel costs by car to accession country                                                             0,00
 1.6   Car hire                                                 3        1        100,00                  300,00
 1.7   Insurance                                                1        2         20,00                   40,00
       Total travel costs                                                                               1.300,00
 2     DSA
 2.1   Location A                                               3        2       $154,00         1,10   1.016,40
 2.2   Location B                                                                                           0,00
       Total DSA                                                                                        1.016,40
 3     Reimbursement salary
 3.1   Standard reimbursement                                   4        2        181,51                1.452,08
       Total Reimbursement salary                                                                       1.452,08
 4     Translation costs
 4.1   Costs interpreter                                        3        1        150,00                 450,00
 4.2   Costs for translation of handbooks etc..                 1        1        300,00                 300,00
       Total translation costs                                                                           750,00
 5     Other costs
 5.1   Please specify                                                                                       0,00
       Total other costs                                                                                    0,00
       Subtotal                                                                                         4.518,48
 6     Audit                                                                                                0,00
 7     Contingencies (10%)                                                                                  0,00
       Total                                                                                       €    4.518,48



       2 x Drimmelen

       Other attendants
       Pavel Micka




Municipal Cooperation with Accession Countries – Application form                                          26
 Budget PUGA 3, Activity 6 - Youth council goes to work

                                                            Number
                                                            of units   Number
                                                                                 Amount    Exchange     Budget
 Nr.   Sort of costs                                          per         of
                                                                                  in €     rate €/US$    in €
                                                            person /   persons
                                                             days
 1     Travel costs
 1.1   Visa                                                                                                0,00
 1.2   Travel costs in The Netherlands                          1        1         30,00                  30,00
 1.3   Return ticket economy class                              1        1        450,00                 450,00
 1.4   Airport tax                                                                                         0,00
 1.5   Travel costs by car to accession country                                                            0,00
 1.6   Car hire                                                 4        1        100,00                 400,00
 1.7   Insurance                                                1        1         20,00                  20,00
       Total travel costs                                                                                900,00
 2     DSA
 2.1   Location A                                               4        1       $154,00         1,10    677,60
 2.2   Location B                                                                                          0,00
       Total DSA                                                                                         677,60
 3     Reimbursement salary
 3.1   Standard reimbursement                                   5        1        181,51                 907,55
       Total Reimbursement salary                                                                        907,55
 4     Translation costs
 4.1   Costs interpreter                                        4        1        150,00                 600,00
 4.2   Costs for translation of handbooks etc..                 1        1        300,00                 300,00
       Total translation costs                                                                           900,00
 5     Other costs
 5.1   Please specify                                                                                       0,00
       Total other costs                                                                                    0,00
       Subtotal                                                                                         3.385,15
 6     Audit                                                                                                0,00
 7     Contingencies (10%)                                                                                  0,00
       Total                                                                                       €    3.385,15



       1 x Drimmelen

       Other attendants
       Pavel Micka
       Eric Berman




Municipal Cooperation with Accession Countries – Application form                                          27
Budget PUGA 4, Activity 6 - Youth council goes to work in Rumania

                                                           Number
                                                           of units   Number
                                                                                Amount    Exchange     Budget
Nr.   Sort of costs                                          per         of
                                                                                 in €     rate €/US$    in €
                                                           person /   persons
                                                            days
1     Travel costs
1.1   Visa                                                                                                 0,00
1.2   Travel costs in The Netherlands                          1        2         30,00                   60,00
1.3   Return ticket economy class                              1        2        450,00                  900,00
1.4   Airport tax                                                                                          0,00
1.5   Travel costs by car to accession country                                                             0,00
1.6   Car hire                                                 4        1        100,00                  400,00
1.7   Insurance                                                1        2         20,00                   40,00
      Total travel costs                                                                               1.400,00
2     DSA
2.1   Location A                                               4        2       $129,00         1,10   1.135,20
2.2   Location B                                                                                           0,00
      Total DSA                                                                                        1.135,20
3     Reimbursement salary
3.1   Standard reimbursement                                   5        2        181,51                1.815,10
      Total Reimbursement salary                                                                       1.815,10
4     Translation costs
4.1   Costs interpreter                                        4        1        150,00                 600,00
4.2   Costs for translation of handbooks etc..                 1        1        300,00                 300,00
      Total translation costs                                                                           900,00
5     Other costs
5.1   Please specify                                                                                       0,00
      Total other costs                                                                                    0,00
      Subtotal                                                                                         5.250,30
6     Audit                                                                                                0,00
7     Contingencies (10%)                                                                                  0,00
      Total                                                                                        €   5.250,30



      2 x Drimmelen

      Other attendants
      Pavel Micka
      Eric Berman




Municipal Cooperation with Accession Countries – Application form                                          28
 Budget Stage 2, Activity 6 - Youth council goes to work in Rumania

                                                               Number
                                                                          Number
                                                               of units             Amount       Costs
 Nr.   Sort of costs                                                         of
                                                                 per                  €            €
                                                                          persons
                                                               person
 1     Travel costs
 1.1   Visa for The Netherlands                                                                     0,00
 1.2   Travel costs in accession countries                          1       3        10,00         30,00
 1.3   Return ticket economy class                                  1       3       300,00        900,00
 1.4   Airport tax                                                                                  0,00
 1.5   Travel costs by car to The Netherlands                                                       0,00
 1.6   Travel costs in The Netherlands                              1       3        40,00        120,00
 1.7   Insurance                                                    1       3        20,00         60,00
       Total travel costs                                                                        1.110,00
 2     Accommodation costs
 2.1   Accommodation costs hotel                                    5       3        95,29       1.429,35
 2.2   Accommodation costs host family                                               47,65           0,00
       Total accommodation costs                                                                 1.429,35
 3     Translation costs
 3.1   Costs interpreter                                            5       1       300,00       1.500,00
 3.2   Costs translation's) handbooks etc.                          1       1       300,00         300,00
       Total translation costs                                                                   1.800,00

 4     Other costs
 4.1   PR                                                                                           0,00
 4.2   Please specify                                                                               0,00
       Total other costs                                                                            0,00
       Subtotal                                                                                  4.339,35

 5     Audit                                                                                        0,00
 6     Contingencies (10%)                                                                          0,00

       Total                                                                                 €   4.339,35



       3 x Kozmin project team members
       3 x Youth Council members




Municipal Cooperation with Accession Countries – Application form                                           29
 Budget PUGA 5, Activity 7 - Decision making

                                                            Number
                                                                       Number              Exchange
                                                            of units             Amount               Budget in
 Nr.   Sort of costs                                                      of                  rate
                                                              per                 in €                   €
                                                                       persons               €/US$
                                                            person
 1     Travel costs
 1.1   Visa                                                                                                0,00
 1.2   Travel costs in The Netherlands                          1        2         20,00                  40,00
 1.3   Return ticket economy class                              1        2        450,00                 900,00
 1.4   Airport tax                                                                                         0,00
 1.5   Travel costs by car to accession country                                                            0,00
 1.6   Travel costs in accession country                                                                   0,00
 1.7   Insurance                                                1        2         20,00                  40,00
       Total travel costs                                                                                980,00
 2     DSA
 2.1   Location A                                               3        2        $49,00       1,10      323,40
 2.2   Location B                                                                                          0,00
       Total DSA                                                                                         323,40
 3     Reimbursement salary
 3.1   Standard reimbursement                                   3        2        181,51               1.089,06
       Total Reimbursement salary                                                                      1.089,06
 4     Translation costs
 4.1   Costs interpreter                                        3        1        150,00                 450,00
 4.2   Costs for translation of handbooks etc..                 1        1        300,00                 300,00
       Total translation costs                                                                           750,00
 5     Other costs
 5.1   Please specify                                                                                      0,00
       Total other costs                                                                                   0,00
       Subtotal                                                                                        3.142,46
 6     Audit                                                                                               0,00
 7     Contingencies (10%)                                                                                 0,00
       Total                                                                                      €    3.142,46



       2 x drimmelen
       Pavel Micka




Municipal Cooperation with Accession Countries – Application form                                       30
Budget STAGE 3, Activity 8 - Evaluation and planning of future activities


                                                                    Number of
                                                                     units per   Number of                   Costs
Nr.   Sort of costs                                                                          Amount €
                                                                      person/     persons                      €
                                                                       days

1     Travel costs
1.1   Visa for The Netherlands                                                                                    0,00
1.2   Travel costs in accession countries                                 1           8         20,00           160,00
1.3   Return ticket economy class (APEX)                                  1           8        300,00         2.400,00

1.3   Return ticket economy class (no weekend included)                                        500,00               0,00
1.4   Airport tax                                                                                                   0,00
1.5   Travel costs by car to The Netherlands                                                                        0,00
1.6   Travel costs in The Netherlands                                     1           1        200,00             200,00
1.7   Insurance                                                                                                     0,00
      Total travel costs                                                                                      2.760,00
2     Accommodation costs
2.1   Accommodation costs hotel                                           4           8        95,29          3.049,28
2.2   Accommodation costs host family                                                          47,65                0,00
      Total accommodation costs                                                                               3.049,28
3     Translation costs
3.1   Costs interpreter                                                   3           1        300,00             900,00
3.2   Costs translation(s) handbooks etc.                                                      300,00               0,00

      Total translation costs                                                                                     900,00
4     Other costs
4.1   PR                                                                                                            0,00
4.2   Please specify                                                                                                0,00

      Total other costs                                                                                             0,00
      Subtotal                                                                                                6.709,28

5     Audit                                                                                                         0,00

6     Contingencies (10%)                                                                                           0,00

      Total                                                                                             €     6.709,28


      Stage attendants
      Maciej Bratborski - Mayor of Kozmin Wlkp.
      Damian Jankowski - leader of Kozmin+B78 scouting organisation
      Tomasz Neish - representant of local press
      Person from the secondary school (pupils in the age 14-16) - it will be a teacher
      Leszek Zietkiewicz - Director of Culture Centre in Kozmin
      Adam Grzelak - Member of Town Council
      Irena Serek - project coordinator
      …….. - teacher/director vocational school

      Other attendants
      Students of the vocational schools from Kozmin (age 17 - 20) - two representatives - one from each school




      Municipal Cooperation with Accession Countries – Application form                                              31
Pavel Micka
Eric Berman




Municipal Cooperation with Accession Countries – Application form   32
Budget AC



                                                                    Number of    Number
                                                                                           Amount     Costs
Nr.     Sort of costs                                                units per      of
                                                                                             €          €
                                                                      person     persons

1       Consultancy costs
1.1     Preparation costs                                                                                 0,00
1.2     Visa                                                                                              0,00
1.3     Travel Costs in The Netherlands                                                                   0,00
1.4     Return ticket economy class                                     6          1        400,00    2.400,00
1.5     Airport tax                                                                                       0,00
1.6     Travel costs by car to accession country                                                          0,00
1.7     Travel costs in accession country                             3200         1          0,20      640,00
1.8     Insurance                                                                                         0,00
1.9     Accommodation costs location A                                 32          1        150,00    4.800,00
1.10    Accommodation costs location B                                                                    0,00
1.11    Salary costs experts                                                                         23.190,00
1.12    Other costs (please specify)                                                                  3.540,00
        Total Consultancy costs (< 40% project budget)                                               34.570,00
2       Transfer of knowledge
2.1     Seminar                                                                                           0,00
        (Please specify)
2.2     Course                                                                                            0,00
        (Please specify)
2.3     Publications                                                                                      0,00
        (Please specify)
2.4     Other costs                                                                                       0,00
        (Please specify)
        Total transfer of knowledge                                                                       0,00
3       Pilot projects
3.1.    Pilot projects (see worksheet 'Details AC)                                                   10.750,00
        Total pilot projects (<12% project budget)                                                   10.750,00
        Subtotal                                                                                     45.320,00
4       Contingencies (max. 10 %)                                                                         0,00
        Total                                                                                   €    45.320,00




Municipal Cooperation with Accession Countries – Application form                                             33
                      Details AC and budget Agora Central Europe

Central European staff                                                                     8.190
Dutch staff                                                                               15.000
                                                                       staff   (23.190)
Pilot project cost (non-salary related costs such as printing, rent,                      10.750
refreshments, translations, other conference costs)
travel costs + pocket money for students                                                3.540
travel + DSA ACE                                                                        7.840
                                                                                  ==========
                                                                                       45.320


                                                                




      Municipal Cooperation with Accession Countries – Application form                            34
Phase / Activity         Description                                      Type                Units       Unit           Amount
                                                                                                          Price
Staff costs
Project                  Preparation, coordination, accounting and        Berman                      9           500     4.500
management               reporting
Participation in                                                          Berman                  19              500     9.500
Stage's & Puga's
                                                                          Micka                   29              210     6.090
Survey                   preparation of survey                            Micka                       5           210     1.050
                         analysis of data                                 technical                   2           500     1.000
                                                                          support
                                                                          Micka                       5        210        1.050
                         license for use of specialized Polish language   software                    1      1.000        1.000
                         survey software
                         layout, graphics and printing                    per survey           5.000              0,20    1.000
                         distribution                                     per survey           5.000              0,10      500
                         data-input                                       per survey           1.000              0,20      200
                         photo competition (film , printing, prizes)      per role of film,       75                10      750
                                                                          etc
Days of Kozmin           drawing materials, gimmicks, prizes, give                                    1           250       250
events                   aways, etc.
                         acts, artists                                    per act                  2           300          600
                         refreshments                                     per person             300             1          300
                         publicity                                        per event                1           250          250
                         rent of tent, sound/video system                 per event                1         1.000        1.000
Round Table              well known moderator                             polish                      1           300       300
Conference                                                                personality
                         presentation materials                           video beamer             1              300       300
                         refreshments                                     per person             150                2       300
                         publicity                                        per event                1              300       300
                         rent of meeting hall/theatre, sound system       per event                1              300       300
Youth Council            start-up office equipment (used equipment from   donation              XXX           XXX          XXX
Budget                   Drimmelen Town Hall)
                         office supplies, mailings                        per month                   6        100          600
                         Free budget (to be doubled by Kozmin city        lump sum                    1      2.500        2.500
                         budget)
Office costs             Mailings and printing Kozmin Town Hall           per letter           1.000              0,30      300
Travel                   International                                    flights                     6           400     2.400
                         car travel prague - kozmin 2x400km. (800 x       trip                        4           160       640
                         0,20)
                         DSA                                              one person              32              150     4.800
         Travel of students
               Stage 1   flight tickets                                                            2        300,00          600
                         food and pocket money                            2 x 4 nights             8         30,00          240
               Stage 2   flight tickets                                                            3        300,00          900
                         food and pocket money                            3 x 5 nights            15         30,00          450
               Stage 3   flight tickets                                                            3        300,00          900
                         food and pocket money                            3 x 5 nights            15         30,00          450
                                                                                                          TOTAL          45.320




      Municipal Cooperation with Accession Countries – Application form                                                   35
 To be filled in by the applicant


 Name municipality that wants to apply:                 ……………………………………………………

 Address:                                               ……….………….………………………………

 Postal code and city:                                   .……………………………………………….…

 Project title:                                         ……………………………………………………

                                                        ……………………………………………………

                                                        ……………………………………………………



 To be filled in by VNG International


 This is to state that we have received your application for subsidy within the framework of
 Municipal Cooperation with Accession Countries.


 Contact person:                               …………………..…………………….……………….

 Phone:                                        …………………..………………….………………….

 E-mail:                                       …………………………………………………………

 Project number:                               …………………..…………………………….…..


 You are kindly requested to refer to this number in future correspondence with VNG
 International concerning this subsidy application. The receipt will be sent back as soon as we
 have received you application.




Municipal Cooperation with Accession Countries – Application form                              36

				
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