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2011 HOMECOMING EXECUTIVE COMMITTEE APPLICATION Name: Credits (Spring 11/Fall 11): ___________________ Phone #: ____________________ Address: _______________________________ Semester Standing: _________ GPA: __________ Major: ________________________ Email: ___________________________ Please rank your top four choices for the 2011 Homecoming Executive Committee: (A description of what the committees entail is attached below) Alumni Relations Parade Competition Pride Events Corporate Relations Public Relations Distribution Management Royalty Finance Security Merchandise Technology OPPerations University Relations Please type the answers to the following questions listed below. Answers should be no more than 500 words per question: 1. Why are you interested in a position on the Homecoming Executive Committee? 2. What skills and talents would you bring to the position(s)? Please include any experiences, activities, or positions you have had that you feel qualify you for a position on the Homecoming Executive Committee. 3. Specific to the top choice position you are applying for, what suggestions for improvement do you have for this committee? What new thoughts do you have for Homecoming in general? Please give a thorough description of all of your ideas. 4. In your past leadership positions, how have you engaged your peers to be active participants and maintained morale? 5. What other major priorities/commitments do you have currently and for Fall 2011 (please include number of hours a week you dedicate to each of them)? How will you balance your role as a student, a member of the Homecoming Executive Committee and your other commitments? By 5:00 p.m. on November 12th, you will need to drop off the following in a sealed 9 x 12 vanilla envelope in 209 HUB. Please label the envelope with your name and “2011 Homecoming Executive Committee Application”. You will sign up for an interview at that time. Incomplete applications will NOT be considered. 1. Application 2. Resume 3. A list of two references, with contact information If you have any questions, feel free to contact: Leah Matusow Executive Director for Homecoming 2011 email@example.com Jennifer Grossman Leopard Advisor firstname.lastname@example.org Anna Elias Graduate Advisor email@example.com Please include this cover sheet only with your application. Responsibilities of all Directors include: - Select committees of captains who work to fulfill the objectives of Homecoming o Arrange regular meetings - Weekly one on one meetings with the Executive Director o Weekly reports - Weekly meetings with the Executive Committee - Write mid-year and final reports - Work closely with other Directors - Prepare and manage an annual budget - Participate year end wrap up meetings - Participate in transition meetings with the old and new executive committees (both in the Spring and Fall respectively) - Participate in Spring and Fall retreats - Participate in Office Hours weekly Alumni Relations Committee The Alumni Relations Committee works closely with the Penn State Alumni Association. They look to build and maintain the relationship between the Homecoming Executive Committee and Penn State alumni through various events and initiatives. Director Description Responsible for working with the Penn State Alumni Association in all aspects related to Penn State Homecoming, including but not limited to selecting and contacting the Grand Marshal and Honorary Grand Marshal, planning the Alumni/Student Ice Cream Social, arranging for alumni groups to participate in the Homecoming parade (in coordination with the Parade Director) as well as other Homecoming events, and the alumni tailgate competition. They may also be responsible for other events and objectives that further the involvement of alumni in Homecoming. Competition Committee The Competition Committee is responsible for coordinating the registration of student organizations and scoring/judging for all competition events. They continue to develop the spirit point system for all Homecoming events. All aspects of Homecoming pertaining to competition fall within this committee. Director Description Responsible for managing all aspects of student competition during Homecoming. This includes the registration of student organizations, collection of registration fees and participation details, coordination of spirit point sign-ins, scoring and judging for all events designated for competition, and the two mandatory organizational meetings in the spring and fall. He/She is also responsible for developing the competition rulebook, selecting and contacting all competition judges, and the Madhatter Competition. This person also works to plan and coordinate the VIP tent at the Allen Street Gates during Parade Day. Corporate Relations Committee The Corporate Relations Committee is responsible for securing all donations, both in-kind and monetary, per request of the Executive Committee. They will work to develop positive relationships will all sponsors and ensure that they receive the appropriate entitled benefits. Director Description Responsible for requesting and securing all donations from local, regional, and national corporations needed by any member of the Executive Committee for their specific area of oversight during Homecoming. This includes continuing to develop the existing benefits package and ensuring that all corporate partners receive the appropriate benefits. Distribution Management Committee The Distribution Management Committee is responsible for managing the logistics across committees. This includes supply inventory, unrestricted cash management, and the coordination of specific sponsor support. This committee works very closely with the Finance and Corporate Relations committees to manage all Homecoming resources. Director Description Responsible for managing the logistics across committees including supply inventory and cash on hand. Supply inventory pertains to maintaining a detailed list of currently owned office supplies and work equipment, which includes everything from paper and pens to outdoor fencing and technology devices. Cash on hand supports non-UPAC eligible materials and unfilled donation requests. This individual should be very detail-oriented and extremely organized. Finance Committee The Finance Committee works to prepare Homecoming’s operating budget for submission to the University Park Allocation Committee and they manage all transactions related to Homecoming’s Associated Student Activities account. This committee assists the Finance Director in maintaining an accurate budget as well. They are also responsible for planning and coordinating all fundraising events, which include, but are not limited to, the 5K, Five Guys, Spikes Concessions, and Coldstone Creamery. This committee works closely with the Corporate Relations and Distribution Management committees throughout the year. Director Description Responsible for developing and submitting Homecoming's operating budget to the University Park Allocation Committee for consideration in the spring. This person also manages all transactions related to Homecoming's Associated Student Activities account. He/She will coordinate all fundraising events including, but not limited to, the 5K, Five Guys, Spikes Concessions, and Coldstone Creamery. This director will also work closely with the Corporate Relations and Distribution Management Directors throughout the year along with each director to develop a final operating budget pending funding results. This person must be willing to hold their peer directors accountable for financial transactions. Experience in accounting, finance, past treasurer, or UPAC experience is a benefit, but not a requirement. Merchandise Committee The Merchandise Committee coordinates and operates all merchandise ordering and sales for the general public both on campus and at Homecoming events. They are responsible for maintaining the inventory of all merchandise and documenting the gear that has been purchased throughout the year. This committee is also encouraged to explore new ways to market and sell Homecoming Merchandise and increase brand pervasiveness. Director Description Responsible for all merchandise ordering and sales for the general public both on campus and online. This person will also place clothing orders for official Homecoming gear (including director, captain, and committee member shirts). Includes working with a vendor to preparing all merchandise orders in the spring, organizing sales in the fall, and working with the Alumni Association to make Homecoming merchandise available for alumni across the country. OPPerations Committee The OPPerations Committee works to acquire, set up, manage, and tear down all equipment during Homecoming events. They are responsible for coordinating the use and operation of the rental truck and vehicles during Homecoming week. Together they work with each director to ensure their event is running smoothly from an OPPerations standpoint. This committee plays an integral role in taking care of the logistics for all Homecoming events. Director Description Responsible for the logistics of all Homecoming events including acquiring, setting up, managing, and tearing down all equipment (including chairs, tables, audio-visual equipment, and other related items) required for each event. This person is also responsible for securing, through rental or purchase from third-party vendors or University departments, any required equipment, assisting the Security and Parade Directors in tasks related to the set-up of the parade route on parade day, and coordinating the use and operation of the rental truck and vehicles during Homecoming week. He/She is also responsible for coordinating pomp orders and their pickups in coordination with the Fraternity Purchasing Association. Parade Committee The Parade Committee is responsible for everything related to the Homecoming Parade. They will coordinate the participation of student organizations, alumni groups, and community representatives in the parade and assist in the set up of the staging grounds and parade route. This committee will also assist in equipment distribution and collection and flatbed rental, distribution, and inspection. Director Description Responsible for all aspects of the Homecoming Parade. This includes working with the Competition and Alumni Relations Directors to coordinate the participation of student organizations and alumni groups in the parade. This person works with the Security Directory to meet with University and borough officials to address concerns related to the parade, staging grounds, and route. This director will work closely with the Security and OPPerations Directors when it comes to the set up and tear down of the parade. He/She will also be in charge of running the fall parade workshop, managing equipment distribution and collection, and flatbed rental, distribution, and inspection. Pride Events Committee The Pride Events Committee is responsible for planning major events such as Past to Present, Best of Penn State Carnival and Field Day, and the Pep Rally. These events are geared toward bringing out the pride in the Penn State community and teaching them about important historical traditions that bind all Nittany Lions together. Director Description Responsible for planning and carrying out several Homecoming events either for competition or spirit points, as well as other events to foster Penn State pride and the spirit of Homecoming. These include Past to Present, Best of Penn State Carnival and Field Day, and the Pep Rally. This director works closely with participating student organizations and University departments to successfully plan these programs. Public Relations Committee The Public Relations Committee is responsible for all publicity of Homecoming events and acts as the liaison between the press and the Executive Committee. They work to design promotional materials, which includes, but is not limited to, advertisements, flyers, and posters. This committee is also responsible for planning the Homecoming Spikes Game, Homecoming Blood Drive, and Homecoming Spirit Days. Director Description Responsible for coordinating all publicity for events leading up to and during Homecoming week. This includes designing and distributing advertisements, flyers, and posters, managing social media sites and the Homecoming blog, working with local, regional, and state media outlets to publicize Homecoming events, and acting as a liaison between the Executive Committee and the press for all inquiries concerning Homecoming. This person will also work with other Directors to document Homecoming events through multi-media; i.e. digital photography and video production. Royalty Committee The Royalty Committee is responsible for coordinating the selection of the Homecoming Student and Faculty Courts. They will arrange interviews for semifinalists and a student panel for the Faculty Court selection. These individuals will develop creative ways to advertise the voting of the King and Queen and increase involvement of both Courts throughout Homecoming week. They will also work to plan the Court Reception. Director Description Responsible for arranging the selection of the Homecoming Court and Homecoming Faculty Court. This begins with the promotion of online nominations for both Courts in the spring and beginning of the fall. In the fall, duties include review of all Court applications and arranging of interviews for Court semifinalists as well as a student panel for Faculty Court selection. It is the duty of the Royalty Director to ensure members of both Courts are aware of responsibilities and obligations leading up to and during Homecoming week. This person will also set up and publicize voting in creative ways for the King and Queen, plan the Court Reception, and increase involvement of both Courts at events throughout Homecoming week. Security Committee The Security Committee looks to provide security for any Homecoming event per request of the Executive Committee. They work to patrol and clean up the parade route along with the student committee members. This committee will work closely with the OPPerations committee throughout the year. Director Description Responsible for providing student security members for any applicable Homecoming events in coordination with the responsible member of the Executive Committee. This person will also manage the student security committee members assigned to patrol and clean up the parade route. This director will meet with University and borough officials to address concerns related to the parade, staging grounds, and route. Technology Committee The Technology Committee continues to develop the Homecoming website and manages the Homecoming Online Organizational Database (HOOD). They are responsible for documenting Homecoming events through multi-media and assisting other committees with their technology needs. Director Description Responsible for the design and management of the website and the Homecoming Online Organizational Database (HOOD). Also responsible for coordinating the webcast and directing the productions of the videography team as well as assisting other directors with their technology needs. Experience with HTML, PHP, and MySQL is highly recommended. University Relations Committee The University Relations Committee works to recruit new student organizations and new students and encourage their participation in Homecoming events. They are also responsible for coordinating East Halls Celebration and the Dance Competition. This committee acts as a liaison between different University departments and the Council of Commonwealth Student Governments. Director Description Responsible for acting as a liaison between Homecoming and University departments including Intercollegiate Athletics and Residence Life. They actively recruit and aim to retain new student organizations and new students in part by hosting events specifically targeted for these populations. These events include East Halls Celebration and the Dance Competition. He/She is also responsible for working with the Council of Commonwealth Student Governments to address ways to include students from Penn State campuses across the Commonwealth.
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