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2009 HOMECOMING

VIEWS: 10 PAGES: 5

									                     2011 HOMECOMING
              EXECUTIVE COMMITTEE APPLICATION
Name:                                           Credits (Spring 11/Fall 11): ___________________
Phone #: ____________________                  Address: _______________________________
Semester Standing: _________                    GPA: __________
Major: ________________________                 Email: ___________________________
    Please rank your top four choices for the 2011 Homecoming Executive Committee:
             (A description of what the committees entail is attached below)

        Alumni Relations                                        Parade
        Competition                                             Pride Events
        Corporate Relations                                     Public Relations
        Distribution Management                                 Royalty
        Finance                                                 Security
        Merchandise                                             Technology
        OPPerations                                             University Relations

  Please type the answers to the following questions listed below. Answers should be no
                           more than 500 words per question:

   1.   Why are you interested in a position on the Homecoming Executive Committee?

   2. What skills and talents would you bring to the position(s)? Please include any experiences,
      activities, or positions you have had that you feel qualify you for a position on the Homecoming
      Executive Committee.

   3. Specific to the top choice position you are applying for, what suggestions for improvement do you
      have for this committee? What new thoughts do you have for Homecoming in general? Please
      give a thorough description of all of your ideas.

   4. In your past leadership positions, how have you engaged your peers to be active participants and
      maintained morale?

   5.   What other major priorities/commitments do you have currently and for Fall 2011 (please include
        number of hours a week you dedicate to each of them)? How will you balance your role as a
        student, a member of the Homecoming Executive Committee and your other commitments?

   By 5:00 p.m. on November 12th, you will need to drop off the following in a sealed 9 x 12 vanilla
   envelope in 209 HUB. Please label the envelope with your name and “2011 Homecoming Executive
   Committee Application”. You will sign up for an interview at that time. Incomplete
   applications will NOT be considered.

        1. Application
        2. Resume
        3. A list of two references, with contact information

If you have any questions, feel free to contact:
Leah Matusow                 Executive Director for Homecoming 2011              lfm5010@psu.edu
Jennifer Grossman Leopard    Advisor                                             jbg165@psu.edu
Anna Elias                   Graduate Advisor                                    ame197@psu.edu

            Please include this cover sheet only with your application.
Responsibilities of all Directors include:
   - Select committees of captains who work to fulfill the objectives of Homecoming
          o Arrange regular meetings
   - Weekly one on one meetings with the Executive Director
          o Weekly reports
   - Weekly meetings with the Executive Committee
   - Write mid-year and final reports
   - Work closely with other Directors
   - Prepare and manage an annual budget
   - Participate year end wrap up meetings
   - Participate in transition meetings with the old and new executive committees (both in the Spring
      and Fall respectively)
   - Participate in Spring and Fall retreats
   - Participate in Office Hours weekly

Alumni Relations Committee
The Alumni Relations Committee works closely with the Penn State Alumni Association. They look to
build and maintain the relationship between the Homecoming Executive Committee and Penn State
alumni through various events and initiatives.

        Director Description
        Responsible for working with the Penn State Alumni Association in all aspects related to Penn
        State Homecoming, including but not limited to selecting and contacting the Grand Marshal and
        Honorary Grand Marshal, planning the Alumni/Student Ice Cream Social, arranging for alumni
        groups to participate in the Homecoming parade (in coordination with the Parade Director) as well
        as other Homecoming events, and the alumni tailgate competition. They may also be responsible
        for other events and objectives that further the involvement of alumni in Homecoming.

Competition Committee
The Competition Committee is responsible for coordinating the registration of student organizations and
scoring/judging for all competition events. They continue to develop the spirit point system for all
Homecoming events. All aspects of Homecoming pertaining to competition fall within this committee.

        Director Description
        Responsible for managing all aspects of student competition during Homecoming. This includes
        the registration of student organizations, collection of registration fees and participation details,
        coordination of spirit point sign-ins, scoring and judging for all events designated for competition,
        and the two mandatory organizational meetings in the spring and fall. He/She is also responsible
        for developing the competition rulebook, selecting and contacting all competition judges, and the
        Madhatter Competition. This person also works to plan and coordinate the VIP tent at the Allen
        Street Gates during Parade Day.

Corporate Relations Committee
The Corporate Relations Committee is responsible for securing all donations, both in-kind and monetary,
per request of the Executive Committee. They will work to develop positive relationships will all sponsors
and ensure that they receive the appropriate entitled benefits.

        Director Description
        Responsible for requesting and securing all donations from local, regional, and national
        corporations needed by any member of the Executive Committee for their specific area of
        oversight during Homecoming. This includes continuing to develop the existing benefits package
        and ensuring that all corporate partners receive the appropriate benefits.
Distribution Management Committee
The Distribution Management Committee is responsible for managing the logistics across committees.
This includes supply inventory, unrestricted cash management, and the coordination of specific sponsor
support. This committee works very closely with the Finance and Corporate Relations committees to
manage all Homecoming resources.

        Director Description
        Responsible for managing the logistics across committees including supply inventory and cash on
        hand. Supply inventory pertains to maintaining a detailed list of currently owned office supplies
        and work equipment, which includes everything from paper and pens to outdoor fencing and
        technology devices. Cash on hand supports non-UPAC eligible materials and unfilled donation
        requests. This individual should be very detail-oriented and extremely organized.

Finance Committee
The Finance Committee works to prepare Homecoming’s operating budget for submission to the
University Park Allocation Committee and they manage all transactions related to Homecoming’s
Associated Student Activities account. This committee assists the Finance Director in maintaining an
accurate budget as well. They are also responsible for planning and coordinating all fundraising events,
which include, but are not limited to, the 5K, Five Guys, Spikes Concessions, and Coldstone Creamery.
This committee works closely with the Corporate Relations and Distribution Management committees
throughout the year.

        Director Description
        Responsible for developing and submitting Homecoming's operating budget to the University
        Park Allocation Committee for consideration in the spring. This person also manages all
        transactions related to Homecoming's Associated Student Activities account. He/She will
        coordinate all fundraising events including, but not limited to, the 5K, Five Guys, Spikes
        Concessions, and Coldstone Creamery. This director will also work closely with the Corporate
        Relations and Distribution Management Directors throughout the year along with each director to
        develop a final operating budget pending funding results. This person must be willing to hold
        their peer directors accountable for financial transactions. Experience in accounting, finance,
        past treasurer, or UPAC experience is a benefit, but not a requirement.

Merchandise Committee
The Merchandise Committee coordinates and operates all merchandise ordering and sales for the
general public both on campus and at Homecoming events. They are responsible for maintaining the
inventory of all merchandise and documenting the gear that has been purchased throughout the year.
This committee is also encouraged to explore new ways to market and sell Homecoming Merchandise
and increase brand pervasiveness.

        Director Description
        Responsible for all merchandise ordering and sales for the general public both on campus and
        online. This person will also place clothing orders for official Homecoming gear (including
        director, captain, and committee member shirts). Includes working with a vendor to preparing all
        merchandise orders in the spring, organizing sales in the fall, and working with the Alumni
        Association to make Homecoming merchandise available for alumni across the country.

OPPerations Committee
The OPPerations Committee works to acquire, set up, manage, and tear down all equipment during
Homecoming events. They are responsible for coordinating the use and operation of the rental truck and
vehicles during Homecoming week. Together they work with each director to ensure their event is
running smoothly from an OPPerations standpoint. This committee plays an integral role in taking care of
the logistics for all Homecoming events.
        Director Description
        Responsible for the logistics of all Homecoming events including acquiring, setting up, managing,
        and tearing down all equipment (including chairs, tables, audio-visual equipment, and other
        related items) required for each event. This person is also responsible for securing, through
        rental or purchase from third-party vendors or University departments, any required equipment,
        assisting the Security and Parade Directors in tasks related to the set-up of the parade route on
        parade day, and coordinating the use and operation of the rental truck and vehicles during
        Homecoming week. He/She is also responsible for coordinating pomp orders and their pickups in
        coordination with the Fraternity Purchasing Association.

Parade Committee
The Parade Committee is responsible for everything related to the Homecoming Parade. They will
coordinate the participation of student organizations, alumni groups, and community representatives in
the parade and assist in the set up of the staging grounds and parade route. This committee will also
assist in equipment distribution and collection and flatbed rental, distribution, and inspection.

        Director Description
        Responsible for all aspects of the Homecoming Parade. This includes working with the
        Competition and Alumni Relations Directors to coordinate the participation of student
        organizations and alumni groups in the parade. This person works with the Security Directory to
        meet with University and borough officials to address concerns related to the parade, staging
        grounds, and route. This director will work closely with the Security and OPPerations Directors
        when it comes to the set up and tear down of the parade. He/She will also be in charge of running
        the fall parade workshop, managing equipment distribution and collection, and flatbed rental,
        distribution, and inspection.

Pride Events Committee
The Pride Events Committee is responsible for planning major events such as Past to Present, Best of
Penn State Carnival and Field Day, and the Pep Rally. These events are geared toward bringing out the
pride in the Penn State community and teaching them about important historical traditions that bind all
Nittany Lions together.

        Director Description
        Responsible for planning and carrying out several Homecoming events either for competition or
        spirit points, as well as other events to foster Penn State pride and the spirit of Homecoming.
        These include Past to Present, Best of Penn State Carnival and Field Day, and the Pep Rally.
        This director works closely with participating student organizations and University departments to
        successfully plan these programs.

Public Relations Committee
The Public Relations Committee is responsible for all publicity of Homecoming events and acts as the
liaison between the press and the Executive Committee. They work to design promotional materials,
which includes, but is not limited to, advertisements, flyers, and posters. This committee is also
responsible for planning the Homecoming Spikes Game, Homecoming Blood Drive, and Homecoming
Spirit Days.

        Director Description
        Responsible for coordinating all publicity for events leading up to and during Homecoming week.
        This includes designing and distributing advertisements, flyers, and posters, managing social
        media sites and the Homecoming blog, working with local, regional, and state media outlets to
        publicize Homecoming events, and acting as a liaison between the Executive Committee and the
        press for all inquiries concerning Homecoming. This person will also work with other Directors to
        document Homecoming events through multi-media; i.e. digital photography and video
        production.


Royalty Committee
The Royalty Committee is responsible for coordinating the selection of the Homecoming Student and
Faculty Courts. They will arrange interviews for semifinalists and a student panel for the Faculty Court
selection. These individuals will develop creative ways to advertise the voting of the King and Queen
and increase involvement of both Courts throughout Homecoming week. They will also work to plan the
Court Reception.

        Director Description
        Responsible for arranging the selection of the Homecoming Court and Homecoming Faculty
        Court. This begins with the promotion of online nominations for both Courts in the spring and
        beginning of the fall. In the fall, duties include review of all Court applications and arranging of
        interviews for Court semifinalists as well as a student panel for Faculty Court selection. It is the
        duty of the Royalty Director to ensure members of both Courts are aware of responsibilities and
        obligations leading up to and during Homecoming week. This person will also set up and
        publicize voting in creative ways for the King and Queen, plan the Court Reception, and increase
        involvement of both Courts at events throughout Homecoming week.

Security Committee
The Security Committee looks to provide security for any Homecoming event per request of the Executive
Committee. They work to patrol and clean up the parade route along with the student committee
members. This committee will work closely with the OPPerations committee throughout the year.

        Director Description
        Responsible for providing student security members for any applicable Homecoming events in
        coordination with the responsible member of the Executive Committee. This person will also
        manage the student security committee members assigned to patrol and clean up the parade
        route. This director will meet with University and borough officials to address concerns related to
        the parade, staging grounds, and route.

Technology Committee
The Technology Committee continues to develop the Homecoming website and manages the
Homecoming Online Organizational Database (HOOD). They are responsible for documenting
Homecoming events through multi-media and assisting other committees with their technology needs.

        Director Description
        Responsible for the design and management of the website and the Homecoming Online
        Organizational Database (HOOD). Also responsible for coordinating the webcast and directing
        the productions of the videography team as well as assisting other directors with their technology
        needs. Experience with HTML, PHP, and MySQL is highly recommended.

University Relations Committee
The University Relations Committee works to recruit new student organizations and new students and
encourage their participation in Homecoming events. They are also responsible for coordinating East
Halls Celebration and the Dance Competition. This committee acts as a liaison between different
University departments and the Council of Commonwealth Student Governments.

        Director Description
        Responsible for acting as a liaison between Homecoming and University departments including
        Intercollegiate Athletics and Residence Life. They actively recruit and aim to retain new student
        organizations and new students in part by hosting events specifically targeted for these
        populations. These events include East Halls Celebration and the Dance Competition. He/She is
        also responsible for working with the Council of Commonwealth Student Governments to address
        ways to include students from Penn State campuses across the Commonwealth.

								
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