MINUTES Board of Directors Re-Scheduled Regular Meeting March 31, 2009 @ 10:00 AM Arena Board Room ITEM #1 TO ORDER Board Chair Larry Soehren convened the 549th meeting of the Spokane Public Facilities District at 10:00 AM. ITEM #2 ATTENDANCE In attendance were Board Chair Larry Soehren, Vice Chair Mick McDowell and members Cal Clausen and Sandy Wade. Member Nate Greene was absent and excused. District personnel included Kevin Twohig, Johnna Boxley, Dave Gebhardt, Matt Gibson, Stephanie Curran, Stephanie Huff, Brittany Garwood, Betsy Hammond and Intern Becca Watters. Guest included Mark Williams of StaffPro. ITEM #3 CONSENT AGENDA Ms. Wade moved to approve the consent agenda, Mr. McDowell seconded and the motion passed unanimously. This included the following: Minutes from February 26, 2009 Foster Pepper invoice for February in the amount of $6,112.50. ITEM #4 DISTRICT BUSINESS Mark Williams, local Manager of StaffPro was introduced. He reported that StaffPro has hired 260 part time employees to work in the District’s facilities. They had a good turn-out at Guest Service Training last evening and expect the same for tonight’s session. They have held five orientations and various tours of the facilities and are ready and eager to begin their work for the District on April 1st. Parking Policy/Procedure 5.27 was read for the first time and discussion followed about the possibility of an audit. The wording was changed in the procedure to include “a District approved” form for financial and other records. The revised Policy will be returned for a second reading and approval at the next Board meeting. Discussion continued about the proposed parking rates and Chair Soehren recused himself from the discussion because of a potential conflict of interest. The Board decided to defer approval until the finance committee made a recommendation to the Board. Discussion continued about the proposed parking violation conditions and Mr. Clausen moved to approve, Ms Wade seconded and the motion passed unanimously. March 31, 2009 Page 2 of 4 The Odom “Absolut Grill” agreement was discussed and Mr. McDowell moved to approve, Ms. Wade seconded and the motion passed unanimously. Staff recommended approval of the Lamar agreement for the billboard at Washington and Spokane Falls Boulevard; Mr. Clausen moved to approve, Mr. McDowell seconded and the motion passed unanimously. Mr. Twohig reported that lobbyists Tom Parker suggested that the Board commission an overall economic impact study of the District’s facilities. After talking with national firms, it was decided that the local firm of the Institute for Public Policy & Economic Analysis at EWU, Patrick Jones Ph.D. and Strategic Research, Dean Moorehouse had a better understanding of the impact of the District’s facilities to the community. The Board asked Mr. Twohig to inquire if we could obtain a matrix to be used as a future modeling tool. Mr. McDowell moved to approve the agreement with the Patrick Jones team; not to exceed $25k, Ms. Wade seconded and the motion passed unanimously. The Vision 2020 report was discussed and Mr. Clausen moved to approve; Mr. McDowell seconded and the motion passed unanimously. The report will be sent to interested stakeholders electronically or on a jump drive. Mr. Twohig presented a background memo and another from WKDT on the legality of forming an Entertainment Division at the District and after discussion, Mr. Clausen moved to approve in concept the formation of an Entertainment Division; Mr. McDowell seconded and the motion passed unanimously. The job descriptions and draft budget will be reviewed by the finance committee. Hiring the public relations firm of Desautel-Hege for the Veterans Plaza project was recommended by the selection committee; Ms. Wade moved to approve entering into contract negotiations, Mr. McDowell seconded and the motion passed unanimously. The Third amendment to the City Interlocal was recommended for approval and after discussion, Ms. Wade moved to approve, Mr. McDowell seconded and the motion passed unanimously. The agreement will now go to the City for comments and approval. Ms. Garwood gave the January/February financials, reporting a net operating loss of $200k, with the SCIP at 1.959%. The YTD attendance is at 265k, which is 22% of last year’s attendance at this time. The tax revenue for March (January actual) is up 3.5% from 2006 revenue. Ms.Wade reported that the 2007 audit exit conference was recently held and there were no findings. We have a couple of management issues that will be addressed. Mr. Gebhardt reported that the ThyssenKrupp elevator #8 ADA upgrade work has been completed at the Convention Center and asked that the Board accept the project as complete, which will begin the 45 day window for creditors. Mr. McDowell moved to accept the project as complete, Ms. Wade seconded and the motion passed unanimously. He reported that there was a very good turnout for the pre-bid conference for the demolition of the Boulevard and they expect good bids on April 9th. Mr. Twohig reported what a pleasure it has been to work with ALSC on the parking lot project on the South block. March 31, 2009 Page 3 of 4 Ms Curran and Mr. Gibson gave events update, highlighting the following upcoming events. Spokane Arena Spokane Shock vs. Stockton Lightning – Friday, April 3 Spokane Shock vs. Tri-Cities Fever – Saturday, April 11 Celtic Woman – Friday, May 8 Taylor Swift with Kellie Pickler and Gloriana - Thursday, May 14 Women of Faith – Wednesday, May 29 through Thursday, May 30 The World Famous Lipizzaner Stallions – Saturday, June 13 through Sunday, June 14 Keith Urban with Dierks Bentley – Monday, September 14 USA vs. Canada Women’s Olympic Hockey – Friday, October 16 Barry Manilow - Friday, October 23 Spokane Chiefs Round 1 Playoffs vs. Seattle Thunderbirds Game 5 – Saturday, March 28 Spokane Shock vs. Stockton Lightning – Friday, April 3 Spokane Shock vs. Tri-Cities Fever – Saturday, April 11 Celtic Woman – Friday, May 8 Taylor Swift with Kellie Pickler and Gloriana - Thursday, May 14 Women of Faith – Wednesday, May 29 through Thursday, May 30 The World Famous Lipizzaner Stallions – Saturday, June 13 through Sunday, June 14 INB PAC Sweet Adelines Region 13 – Friday, April 3 through Saturday, April 4 Behold Jesus Presented by Spokane Dream Center – Wednesday, April 8 Spokane Symphony Super Pops No. 6 Cirque De La Symphonie –April 25- 26 Monty Python’s Spamalot - Tuesday, May 5 through Sunday, May 10 Sweet Adelines Region 24 – Friday, May 15 through Saturday, May 16 Shen Yun Performing Arts – Thursday, May 21 George Lopez: Tall, Dark & Chicano - Friday, May 29 The Fray with Jack’s Mannequin – Friday, August 7 Spokane Convention Center Spokane Home & Garden Show - Friday, April 3 through Sunday, April 5 URM Candy & General Merchandise Show - Monday, April 13 - Wednesday, April 15 GSI Armed Forces Person of the Year Awards Luncheon - Tuesday, April 14 2009 Womens Show - Friday, April 17 through Sunday, April 19 Our Kids Our Business Third Annual Luncheon - Monday, April 20 WA State Elementary Chess Championships - Saturday, April 24 Sysco Culinary Expo - Tuesday, April 28 Bloomsday - Friday, May 1 through Sunday, May 3 Lilac City Tattoo Expo - Friday, May 15 through Sunday, May 17 Mr. Clausen reviewed the STR numbers for February, stating that the percent change is better than other comparable areas and the rates are remaining the same. ITEM #5 PUBLIC COMMENTS There were no public comments. March 31, 2009 Page 4 of 4 ITEM #6 EXECUTIVE SESSION The Board took a five minutes break at 11:40, adjourning to executive session @ 11:45 PM for approximately 15 minutes RE:RCW 42.30.110 (1) (g) to review the performance of a public employee. They added an additional 10 minutes to the session and resumed to regular session @ 12:10. ITEM #7 ADJOURNMENT There being no further business, the Board adjourned at 12:10 PM. Recorded by Sherry Leatha Clerk of the Board and Recording Secretary Approved by the Board of Directors The SPFD Board’s minutes are intended to be a reasonable summary of the Board’s deliberations and actions. The minutes are not a verbatim record of everything said at the meeting. The minutes include all actions taken by the Board.