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Document Sample
All-in-One Wedding Planner
This all-in-one wedding planner includes all of the wedding templates. Each template is a new sheet. Keep all your
information in one place to view and compare vendors, keep track of your budget and much more.
1. Your first concern should be your guest list, which will narrow the choices for a venue. Once you determine approximately how
many people you will invite and expect to attend, you can start looking at venues that can accomodate your expected capacity. Use
each tab to enter information so you can easily compare features and prices.
2. The third sheet "Budget Estimator" helps you create a budget. Use the fourth sheet, "Budget" to plan in more detail
3. Don't forget to check out the last sheet which are focused planning and organizing your big day.
4. Cells highlighed in light blue are used to calculate costs for other items. For example, the number of bridesmaids will be used to
5. Cells highlighted in orange have formulas and will auto-calculate. Don't edit these cells.
Congratulations and have fun planning your big day!
Learn more at SimchaMaker.com
All-in-One Wedding Planner
wedding planner includes all of the wedding templates. Each template is a new sheet. Keep all your
ation in one place to view and compare vendors, keep track of your budget and much more.
n should be your guest list, which will narrow the choices for a venue. Once you determine approximately how
l invite and expect to attend, you can start looking at venues that can accomodate your expected capacity. Use
rmation so you can easily compare features and prices.
Budget Estimator" helps you create a budget. Use the fourth sheet, "Budget" to plan in more detail
eck out the last sheet which are focused planning and organizing your big day.
n light blue are used to calculate costs for other items. For example, the number of bridesmaids will be used to
n orange have formulas and will auto-calculate. Don't edit these cells.
d have fun planning your big day!
Guest List
First determine whom you wish to invite. Next, find out if they have dietary restrictions and if they can attend. After the wedding is over, keep tra
Hide the rows once you don't need them anymore.
Email Dietary
First Name (s) Last Name (s) Address Address Restrictions
123 First St.,
john@gmail.co
Mr. and Mrs. LastName1 Mountain View, Vegetarian
m
CA 94043
11 Second St.,
jane@gmail.co
Mr. and Mrs. LastName2 Mountain View, None
m
CA 94043
11 Second St.,
Mr. and Mrs. LastName3 Mountain View, None Yes
CA 94043
Choosing your Guests Tips
1. When choosing guests for your destination wedding, be prepared for the reality that some people may not be able to attend due to the expense. Our advice is, be
2. The number of guests you invite is the biggest driver for your budget. You need to be realistic with the amount of people you can afford to host…every subsequ
number of guests you invite.
3. Remember just because you have been invited to someone else’s wedding doesn’t mean you have to invite that couple to yours…
uest List
ctions and if they can attend. After the wedding is over, keep track of all gifts in column N.
you don't need them anymore.
Number
Invited
Sent Save Sent Guests - Wedding -
the Date Invitation Wedding Attending Children Table Description of Gift
Yes Yes 1 1 0 1
Yes Yes 2 2 2 6
2 2 1
your Guests Tips
e people may not be able to attend due to the expense. Our advice is, be gracious and understanding.
listic with the amount of people you can afford to host…every subsequent cost is dependent on the
you have to invite that couple to yours…
Notes
Wedding Budget Estimator
Layout based on Vertex42.com's Wedding Budget template
Allowable Budget $10,000
Estimate % Default %
Apparel 600 0.06 0.06
Flowers 400 0.04 0.04
Photography 800 0.08 0.08
Stationary 300 0.03 0.03
Rings 500 0.05 0.05
Misc 200 0.02 0.02
Ceremony 300 0.03 0.03
Rehearsal dinner 800 0.08 0.08
Honeymoon 1000 0.1 0.1
Reception 4700 0.47 0.47
Favors & Gifts 400 0.04 0.04
Sum $10,000 1 1
Instructions
1. Set an allowable budget amount
2. Adjust the percentages as needed
3. Make the percentages total to 100%
4. Transfer the amounts to the Budget worksheet (done automatically)
Note: The Default % values are only rough suggestions to get you started
dding Budget Estimator
utomatically)
ns to get you started
My Wedding Budget
Instructions:
1. Use the Estimator worksheet to set the estimated budget for each category, listed below the word "Estimated"
2. Record estimated amounts for each item in each category, trying to stay below the Estimated budget
3. When you make a purchase, add the amount to the Actual column
4. Try to make the Total for each category be equal to or less than the Estimated (budgeted) amount
Estimated Actual Estimated
Apparel $600.00 Ceremony 300
Gown Clergy
Bridal Shoes Location fee
Bridal slip Altar decorations
Lingerie Chair/pew rental
Hosiery Pew/chair decorations
Jewelry Guest book/pen
Bridal Headpiece/veil Ring bearer pillow
Bridal gloves Flower girl basket
Bridesmaid dresses Unity candle
Bridesmaid accessories Aisle runner
Bridesmaid shoes Ushers
Groom's tux Gratuity
Groomsmen tuxes Transportation
Garters Childcare
Gown preservation Total Ceremony $0
Alterations
Going-away outfit Estimated
Honeymoon clothes Rehearsal dinner 800
Children's apparel Caterer
Total Apparel $0 $0 Bartender
Liquor
Estimated Actual Tables/chairs
Flowers 400 Decorations
Brides bouquet Security
Bridesmaids bouquets Music
Corsages Sound system
Boutonnière Guest parking
Reception centerpieces Dishes
Altarpiece Centerpieces
Pew/chair bows Linens
Throw away bouquet Food
Flower girls' flowers Servers
Total Flowers $0 $0 Total Rehearsal dinner $0
Estimated Actual Estimated
Photography 800 Honeymoon 1000
Bridal portraits Air fare
Reception Accommodations
Ceremony Rental Car
Photo albums Entertainment
Engagement portraits Misc
Total Photography $0 $0 Total Honeymoon $0
Estimated Actual Estimated
Stationary 300 Reception 4700
Invitations Location fee
Announcements Caterer
Map/direction cards Food
Reply cards Baker
Ceremony cards Musician
Save the date cards Bar tender
Postage Liquor
Calligrapher Security
Newspaper announcement Wedding cake
Thank you notes Groom's cake
Rehearsal dinner invitations Cake knife
Bridesmaid luncheon
invitations Cake decorations
Bachelor party invitations Servers
Wedding programs Table decorations
Address labels Other decorations
Total Stationary $0 $0 Dishes
Glassware
Estimated Actual Napkins
Rings 500 Linens
Wedding bands Tables
Engagement ring Chairs
Engraving Guest book
Total Rings $0 $0 Entertainment
Rice/Rose petals/bubbles
Estimated Actual Parking
Misc 200 Gratuities
Marriage license Limousine/Carriage
Bridesmaids' luncheon Transportation
Hairdresser Childcare
Manicure/pedicure Balloons
Manicure/pedicure for
attendants Total Reception $0
Make-up
Wedding planner/organizer Estimated
Consultant/coordinator Gifts & Favors 400
Hotel for guests Attendant gifts
Other Gift for fiancee
Other Favors
Total Misc $0 $0 Total Gifts & Favors $0
Estimated Actual
Total Expense $0 $0
ord "Estimated"
budget
ount
Actual
$0
Actual
$0
Actual
$0
Actual
$0
Actual
$0
Our To-Do List
Share this with your fiance(e) and anyone else that is helping you with wedding planning.
To-do list Due Date Progress
Explore Google Docs wedding templates Today Done
Fill out wedding planner spreadsheet Month, Day Year Late
Fill out budget planning and tracking estimates Month, Day Year Not Started
Collect addresses for invitations Month, Day Year Not Started
Create a wedding website for guests Month, Day Year Not Started
Interview photographers Month, Day Year progress
Pick out caterer Month, Day Year progress
Pick out reception location Month, Day Year progress
Pick music Month, Day Year Late
To-Do List Tips
1. When choosing your vendors, always spend a little time with them before you make your hiring decision. Remember that you will be in a relationship with these
engagement!
2. Don't forget to check referrals and ask to speak to past clients of all vendors.
3. Wedding websites are an excellent tool for communicating with all your guests. A website is easy to set up and edit, and it is the fastest way to reach a large grou
{www.michelleragoltd.com + www.stylemepretty.com}
o-Do List
lse that is helping you with wedding planning.
Notes
The progress cells are smart and turn green, yellow, and
red depending on what you put in.
List Tips
ring decision. Remember that you will be in a relationship with these people for the length of the
s easy to set up and edit, and it is the fastest way to reach a large group.
m + www.stylemepretty.com}
Venue
List possible venues.
Name Contact Name Phone # Contact Email
Lovely Restaurant FirstName LastName 111-111-1111 contact@example.com
Botanical Garden FirstName2 LastName2 111-111-1112 contact@example.com
Venue
ossible venues.
Number Cost for Cost per
Website Address Capacity of Hours Room Person
http://www.example.com 111 First St., Mountain View, 500 94043
CA 7 $2,000.00 $50.00
http://www.example2.com 123 Second St., Mountain View, CA 94043 8
500 $4,000.00 $60.00
Minimum Food
and Beverage Notes
$12,000.00 Free bridal suite.
$12,000.00 Gorgeous views of ocean.
Caterer
List of possible caterers and descriptions of their food style.
Name Contact Name Phone #
Caterer Inc. FirstName LastName 111-111-1111
Caterer2 Inc. FirstName2 LastName2 111-111-11112
Catering Tips
1. You should always schedule a tasting just 2 months out from your wedding date.
2. It is always optimal to try and stay in the season of your special day. This way you will know exactly what foods are in season and which dishes make the most
3. A caterer should never present a single option to you at your tasting that can not replicated for every one of your guests, whether it’s 25 guests or 500.
4. Always ask for a detailed budget proposal, not just an overall price per guest. A caterer can present a seemingly low cost per guest, but a bride must know if tha
wants; whether it is champagne for the toasts, the appropriate linens and table ware, or even the applicable taxes and gratuities.
5. At most weddings, 8 – 12 different hors d'oeuvres selection would be sufficient. You would want to be sure that you have a wide variety of options in order to a
Caterer
aterers and descriptions of their food style.
Beverage Estimated Total
Contact Email Website Cost per Head per Head Cost
contact@example.com example.com $50.00 $30.00 $6,400.00
contact@example2.com example.com $60.00 $25.00 $6,800.00
$0.00
$0.00
$0.00
$0.00
Catering Tips
ou will know exactly what foods are in season and which dishes make the most sense to serve your guest.
replicated for every one of your guests, whether it’s 25 guests or 500.
caterer can present a seemingly low cost per guest, but a bride must know if that cost includes everything she
, or even the applicable taxes and gratuities.
You would want to be sure that you have a wide variety of options in order to appeal to the varying palettes of
Number
Guests Notes
80
Buffet. Four-course menu.
Five appetizers.
Sit Down. Four appetizers.
Photographer
List of possible photographers and the details of the offered package.
Name Contact Name Phone #
Professional Wedding Photos Inc. FirstName LastName 111-111-1111
Photography Tips
1. If you plan to spend the majority of your wedding day taking posed photographs and family groupings, you should look for a photographer who shoots in a more
prefer your wedding be captured in a more natural, less posed format, you should look for a photographer who specializes in and enjoys shooting that way.
2. Finding a photographer that shares your point of view on the way photos should look is key to making your vision a reality!
3. Whatever your budget is, there is a photographer for you! Although some couples do end up increasing their budget to get the photographer of their dreams try t
are way out of the realm of possibility for you.
4. If you have a very tightly packed wedding day schedule, make sure to find out from your photographer how much time he or she needs in order to make sure tha
photos that are important to you.
5. Ask to see a sample contract and don’t be afraid to ask questions!
6. A good wedding photography contract protects both the couple and the photographer in the case of extenuating circumstances, and clearly outlines how things w
afterwards.
7. Look for a photographer who not only tells you about their photographs and style, but who also asks questions about your wedding.
8. When meeting with a photographer, look for a personality click! Besides your wedding party, your photographer is going to be one of the people in closest prox
and you will want someone you feel comfortable with!
9. At your meeting, spend time looking the sample albums and other printed products. What you see is most likely what YOUR wedding photos will look like if yo
10. Don’t be afraid to ask your photographer to customize a package for you.
11. Choose a photographer that the two of you as a couple will be happy with. Too much influence from friends and family can make things more difficult.
hotographer
hers and the details of the offered package.
Photo
Wedding Number Engagement Album
Contact Email Website Day Cost of Hours Photos Cost Costs
contact@example.comexample.com $5,000.00 7 $500.00 $2,000.00
hotography Tips
amily groupings, you should look for a photographer who shoots in a more traditional style. If you would
r a photographer who specializes in and enjoys shooting that way.
s key to making your vision a reality!
nd up increasing their budget to get the photographer of their dreams try to avoid meeting photographers that
ur photographer how much time he or she needs in order to make sure that there is time to capture all of the
n the case of extenuating circumstances, and clearly outlines how things will work on the wedding day and
who also asks questions about your wedding.
g party, your photographer is going to be one of the people in closest proximity to you on your wedding day
hat you see is most likely what YOUR wedding photos will look like if you go with that photographer.
influence from friends and family can make things more difficult.
Estimated
Total Cost Notes
500 prints
included. 1
7500 assistant.
0
0
0
0
Videographer
List of possible photographers and videographers and the details of the offered package.
Name Contact Name Phone #
Professional Wedding Photos Inc. FirstName LastName 111-111-1111
Videography Tips
1. It’s best to book your cinematographer/ filmmaker/videographer 9-12 months in advance
2. When inquiring with a cinematographer/filmmaker/videographer remember to notify them of your wedding date to check their availability
3. Remember to ask if there are travel rates, which are separate from “packages” you may be booking
4. Be aware that “destination weddings” have higher costs, therefore; when hiring your cinematographer/filmmaker/videographer ask what those details entail
5. It’s great to describe your wedding details, settings, and location so that your cinematographer/filmmaker/videographer can connect with the feel of your weddin
6. When having an outdoor ceremony incorporate your cinematographer/filmmaker/videographer with the timing to achieve the best lighting situation
7. Identify the cinematographer/filmmaker/videographer’s style and approach to wedding documentation and do not expect him or her to have traits or products tha
offer
8. Ask your cinematographer/filmmaker/videographer if they include sound and if it incurs additional costs
9. Know that a “film” cinematographer or filmmaker will also give you a final product on DVD even if it was documented on film
10. Communicate any important “shots” you or your family may be having of importance such as details, special speeches, actions etc. But give them creative freed
what they do best.
rapher
hers and the details of the offered package.
Photo
Wedding Number Album Video
Contact Email Website Day Cost of Hours Costs Cost
contact@example.com example.com $5,000.00 7 $2,000.00
phy Tips
ce
hem of your wedding date to check their availability
y be booking
nematographer/filmmaker/videographer ask what those details entail
grapher/filmmaker/videographer can connect with the feel of your wedding
grapher with the timing to achieve the best lighting situation
documentation and do not expect him or her to have traits or products that others
rs additional costs
n DVD even if it was documented on film
e such as details, special speeches, actions etc. But give them creative freedom to do
Video Estimated
Hours Film/Digital Total Cost Notes
500 prints
=sum(RC[- included. 1
Digital 6],{},RC[-4]) assistant.
=sum(RC[-
6],{},RC[-4])
=sum(RC[-
6],{},RC[-4])
=sum(RC[-
6],{},RC[-4])
=sum(RC[-
6],{},RC[-4])
Wedding Cake
Most cakes are calculated on a per slice basis. There may be additional charges for decoration and transportation.
Name Contact Name Phone # Contact Email
Favorite Bakery FirstName LastName 111-111-1111 contact@example.com
Favorite Bakery2 FirstName2 LastName2 111-111-1111 contact@example.com
Cake Tips
1. Taste comes first! Order the BEST tasting cake you have ever had in your life.
2. For a twist, go for a chic dessert bar with lots of assorted confections and a petite cake to cut!
3. To reduce cost, and create the illusion of a larger wedding cake, ask your cake designer if they can use some styrofoam cake tiers.
4. When getting married during hotter months, order your cake with a fondant exterior to keep the cake cooler.
5. Skip the big cake, and opt for a “cake trio” incorporating a pretty design in 3 similar ways on 3 different smaller cakes.
ke
ional charges for decoration and transportation.
Cost per Transport
Website Slice ation Cost Total Cost Num Slices
300
example.com $4.00 $80.00 $1,280.00
example.com $5.00 $25.00 $1,525.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
o cut!
if they can use some styrofoam cake tiers.
keep the cake cooler.
ays on 3 different smaller cakes.
Notes
Flowers on chairs,
cake, and
centerpiece
Flowers on chairs,
cake, and
centerpiece
Florist
List of possible Florists and the breakout costs of major items.
Name Contact Name Phone # Contact Email Website
Flowers Inc. FirstName LastName 111-111-1111 contact@example.com example.com
Flowers2 Inc. FirstName2 LastName2 111-111-1111 contact@example2.com example.com
Flower Tips
1. Clip out tear sheets from magazines or print out blog images of flowers that you like. Remember, a picture is worth a thousand words.
2. Before making floral consultations, take a few moments to talk to your future husband, trusted friends and/or your parents if you plan to bring them to the consu
3. It's great to bring a couple things like the swatch of your bridesmaid dresses, snapshots of your venue, a floor plan from the caterer, an image of your gown, and/
inspirations that you think will help.
4. If you truly want to save money, instead of giving your florist or floral designer a specific list of must have flowers, tell them to buy whatever flower is the best
the color(s) and style that best represents your vision.
5. Monochromatic arrangements can make for a bold statement while contrasting arrangements can be quite stunning because of their wide differences.
6. A good and experienced floral designer should be able to suggest a substitute for a more expensive bloom. For example, if you like peonies, but they aren't avail
you get married, your designer might suggest a garden roses or a large Football mum or large headed Hydrangeas.
7. Before you make elaborate plans on your ceremony, make sure to discuss the guidelines for your church, chapel, synagogue for restrictions. Ask if large pieces
"donated". Ask if tape, nails,wire can be used. Also, setup for churches can be short, always make sure to communicate setup times to your florist or FD.
8. Sometimes the vassals for your flowers are rented. Make sure at the end of the evening, to give your hotel/venue a list of things that the FD will breakdown and
9. Sometimes for warm weather, dainty and delicate flowers can wilt, opt to have a 2nd bouquet designed and ready to go if you are nervous that your flowers will
of major items.
Bridesmai
Estimated Do they have the Bride ds Mothers Flower Petal
Total Cost flower I want? Bouquet Bouquets Boutineer Flowers Aisle
$1,510.00 Yes $200.00 $80.00 $15.00 $100.00 $100.00
$1,448.00 No $180.00 $100.00 $12.00 $100.00 $100.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
re is worth a thousand words.
d/or your parents if you plan to bring them to the consultation.
loor plan from the caterer, an image of your gown, and/or any other
ve flowers, tell them to buy whatever flower is the best that week in
e stunning because of their wide differences.
m. For example, if you like peonies, but they aren't available when
ngeas.
chapel, synagogue for restrictions. Ask if large pieces need to be
communicate setup times to your florist or FD.
el/venue a list of things that the FD will breakdown and clean up.
nd ready to go if you are nervous that your flowers will wilt.
Other Num Bridesmaids Num Boutineers Notes
5 14
Flowers on chairs,
cake, and
centerpiece.
Orchids and calla
$500.00 lillies.
$400.00
Entertainment
List of possible DJs, or any live entertainment, and what is included in their costs.
Name Contact Name Phone # Contact Email
Reception
DJ Inc. FirstName LastName 111-111-1111 contact@example.com
80's Cover Band FirstName LastName 111-111-1111 contact@example.com
Ceremony
High School Quartet FirstName LastName 111-111-1111 contact@example.com
Professional Quartet FirstName2 LastName2 111-111-1111 contact@example.com
Entertainment Tips
1. If you can, try and have a face to face meeting with the band leader or DJ, find the one that fits you and your guests best.
2. If the celebration is important, be willing to invest in it. If your first priority is the party, consider dedicating 10-20% to the entertainment (entertainers usually c
are worth).
3. Make sure to discuss what the band or DJ will do beyond playing music. Don't assume that they will be the perfect Master of Ceremonies until you can see video
up.
4. Make sure they have wedding experience. Performing at a wedding is unlike ANY other type of event. A deep understanding of proper decorum and etiquette w
5. Your entertainment can make or break the entire wedding. Hours of detailed planning can become quickly unraveled by an obnoxious entertainer, so do your ho
ment
, and what is included in their costs.
Estimated Hour
Website Total Cost s Notes
Recommended by friend. Uses
example.com $1,000.00 5 MP3s. Prefers a playlist.
example.com $3,000.00 5
example.com $300.00 1 String quartet
example.com $1,000.00 1 String quartet
t Tips
you and your guests best.
der dedicating 10-20% to the entertainment (entertainers usually charge what they
y will be the perfect Master of Ceremonies until you can see video footage to back it
f event. A deep understanding of proper decorum and etiquette will be required.
me quickly unraveled by an obnoxious entertainer, so do your homework.
Coordination
List of other roles that can be done by friends or professionals, such as a wedding coordinator, officiant, or MC.
Name Role Contact Name Phone #
Simcha Maker Wedding Coordinator Adi Porat Tavor 972-52-3677-869
Church Name Officiant Reverand LastName 111-111-1111
MC Friend1 111-111-1111
a wedding coordinator, officiant, or MC.
Contact Email Website Cost
adi@simchamaker.com http://simchamaker.com $0.00
contact@example.com $0.00
contact@example.com $0.00
Notes
Recommended by Friends. Day of
service as well as planning.
Dresses
List of possible places to find dresses and seamstresses for alterations.
Name Contact Name Phone # Contact Email
Bridal Gown
Bridal Store1 FirstName LastName 111-111-1111 contact@example.com
Bridal Store2 FirstName2 LastName2 111-111-1111 contact@example.com
Alterations
Alterations Inc. FIrstName LastName 111-111-1111 contact@example.com
Bridesmaids
Bridal Store1 FirstName LastName 111-111-1111 contact@example.com
Picking your Dress
1. Before beginning to shop for your gown, you should have your wedding date and venue secured. Your decision will be much easier to make if you can envision
wearing your gown in the setting of your wedding.
2. In creating your wedding budget, be sure to include a realistic budget for your wedding attire. Make sure to allocate for not only the gown, but accessories (bra,
jewelry and shoes), alterations and gown cleaning and preservation after the wedding.
3. Visit the salon's website before calling to set an appointment to ensure that the selection and price range meets your needs.
4. Keep in mind that it takes approximately 4-6 months to produce a wedding gown. You should begin shopping for your gown a minimum of 8 months in advanc
wedding to allow enough time for alterations once the gown arrives.
5. Be careful however of bringing a large group with you to shop for your gown. Too many opinions can be detrimental to making a decision.
6. The key is to remember to take opinions into consideration, but ultimately you know yourself best. Your opinion is truly the only one that matters- It is your da
are the one wearing the gown.
7. Before making the final decision on your gown, be sure that you understand the policies of the salon at which you are purchasing it. Ask about their policies for
deposit, alterations and whether or not you will receive a discount on bridesmaid dresses if you purchase a gown there.
sses for alterations.
Website Alterations Dress Cost Total Cost
example.com $0.00 $2,000.00 $2,000.00
example.com $100.00 $3,000.00 $3,100.00
example.com $200.00 $0.00 $200.00
example.com $0.00 $100.00 $100.00
decision will be much easier to make if you can envision yourself
e to allocate for not only the gown, but accessories (bra, veil,
meets your needs.
opping for your gown a minimum of 8 months in advance of the
be detrimental to making a decision.
r opinion is truly the only one that matters- It is your day and you
which you are purchasing it. Ask about their policies for gown
gown there.
Notes
Includes alterations.
Hem only.
Makeup Artist / Hair Stylist
List possible makeup artists and hair stylists. Some professionals can do both.
Name Contact Name Phone # Contact Email
Total Bridal Service FirstName LastName 111-111-1111 contact@example.com
Just Makeup FirstName2 LastName2111-111-1111 contact@example.com
Makeup and Hair Tips
1. You always want to look like the best version of yourself on your wedding day. Too much make-up or a totally different style than usual isn't
always the best route!
2. Bring photos and magazine tearouts of your hair and make-up to your beauty expert, though allow them to add their own spin. They usually
know how to work with specific skin tones and hair types to make you look your best!
3. Even though false eyelashes sound so dated, the newer varieties can really make your eyes pop! Just make sure that you have a knowledgeable
friend or professional apply them.
4. It's good to start a facial regiment 6 months in advance of your wedding. This will give your skin plenty of time to heel and look its best on
your big day.
5. If you're doing your own make-up or hair, create a beauty blueprint. Have a friend snap pictures of you while you do a practice run, writing
down each and every step. Your beauty blueprint will take out a ton of stress on your wedding day.
Stylist
rofessionals can do both.
Bride Bridesmaid Bridesmaid Num
Website Makeup Bride Hair Makeup Hair Bridesmaids
4
example.com $150.00 $150.00 $50.00 $50.00
example.com $200.00 $0.00 $75.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
ch make-up or a totally different style than usual isn't
ough allow them to add their own spin. They usually
yes pop! Just make sure that you have a knowledgeable
your skin plenty of time to heel and look its best on
pictures of you while you do a practice run, writing
ding day.
Total Notes
Includes fake
eyelashes and
700 application.
500
0
0
Invitations/Stationery
List of places to get your wedding invitations, response cards, thank you cards, placecards, and programs.
Name Contact Name Phone # Contact Email
Stationary Inc. FirstName LastName 111-111-1111 contact@example.com
Cards Only FirstName2 LastName2 111-111-1111 contact@example.com
Invitation Tips
1. Order invitations at least 6 months prior to your wedding. Drafts always gobble up time surprising even the most prepared brides!
2. Side with tradition when wording text to avoid dreadful "what was I thinking?" moments in the future.
3. Invitations are the first formal correspondence posted by a couple. They should match not just the style of the wedding, but also of the
couple.
4. Hand-drawn maps are a splendid way to add a creative voice to your suite.
5. Reserve time with a calligrapher months ahead of time. Remember that her masterful hand will have a line of other jobs before yours to
complete.
6. Consider printing extra social stationery (thank you notes) to use after your wedding for any occasion. It will become your house
stationery.
7. Count the number of households receiving an invitation and add 20% to the quantity. It is a silly and expensive mistake to under order!
8. Save on postage by including your rehearsal dinner invitation with the main suite. Not every guest needs to receive it.
9. Zazzle is a marvelous source for customized stamps. We also love discovering vintage stamps that are relevant to your wedding or history.
10. Hand cancel your invitations with your local postmaster to avoid a ghastly black bar at the bottom of the envelope.
ry
you cards, placecards, and programs.
Number Response
Website Invitations Invitation Card Thank You Num Programs
50 50
example.com $3.00 $2.00 $2.00
example.com $2.50 $1.50 $2.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
surprising even the most prepared brides!
ts in the future.
ot just the style of the wedding, but also of the
and will have a line of other jobs before yours to
r any occasion. It will become your house
is a silly and expensive mistake to under order!
every guest needs to receive it.
tamps that are relevant to your wedding or history.
t the bottom of the envelope.
Estimated Total
Program Num Programs Placecard Cost Notes
100
$2.00 $0.50 $353.00
$0.00 $0.50 $227.50
$0.00 $0.00 $0.00
$0.00 $0.50 $50.00
Gifts and Favors
List possible favors and gifts for bridesmaids, groomsmen, ushers, etc.
Name Contact Name Phone # Contact Email
Favors
example FirstName LastName 111-111-1111 contact@example.com
example FirstName LastName 111-111-1111 contact@example.com
Attendant Gifts
Department Store 1
Department Store 1
Gift and Favor Tips
1. It's a nice gesture to drop off a little goodie bag for your out of town guests. Filled with local treats, area maps and a wedding itinerary, this is the perfect
way to welcome friends and family.
2. Wedding favors should reflect your personalities and/or your passions. If you are avid environmentalist, individual succulents make adorable favors. If
you are coffee junkies, a bag of coffee beans in a petite burlap sack is absolutely perfect.
3. If you can't decide on a favor that will really leave your guests smiling, skip it. Guests won't notice when the favors aren't there but they will notice when
they get a silly trinket.
4. In lieu of a favor, consider donating to a charity of your choice and leaving guests a handwritten note of thanks on their plates.
5. An edible favor is always a success. Homemade chocolate chip cookies with cold shot glasses of milk served to departing guests is a great way to end the
evening.
ors
s, groomsmen, ushers, etc.
Number Estimated Total
Website Gifts Cost Description Cost
example.com 100 $3.00 Truffles $300.00
example.com 100 $2.50 Candles $250.00
$0.00
Bridesmaids gifts -
example.com 4 $60.00 Jewelry $240.00
Groomsmens gifts -
example.com 4 $80.00 Dress Shirt $320.00
$0.00
ps
local treats, area maps and a wedding itinerary, this is the perfect
nvironmentalist, individual succulents make adorable favors. If
won't notice when the favors aren't there but they will notice when
ndwritten note of thanks on their plates.
glasses of milk served to departing guests is a great way to end the
Notes
To wear for the
wedding.
My Music List
Use this spreadsheet to brainstorm ideas for music with your fiance(e). Don't forget to fill out the 'Do Not Play' list (next tab)
Track Name Artist
Cocktail hour music Instrumental music *
Ceremony Instrumental music
Entrance Pirates of the Caribbean Blake Neely
Entrance Final Countdown Europe
First Dance Better Together Jack Johnson
Father/daughter dance Into the Mystic Van Morrison
Hootie & the
Mother/son dance Hold My Hand Blowfish
Bouquet toss *
Dinner/Dancing/Slideshow * *
All I Want is You Juno Soundtrack
Black Balloon Goo Goo Dolls
The Difference Matchbox Twenty
Stayin Alive Bee Gees
Banana Man Tally hall
Chicken dance Everyone!
Thriller Michael Jackson
In the mood Glenn Miller
sing sing sing benny goodman
Ain't That a Kick in the
Head Dean Martin
you and me and the big bad voodoo
bottle make three daddy
Crazy Love Van Morrison
Moondance "
Choosing a DJ: Tips
1. If you can, try and have a face to face meeting with the band leader or DJ, find the one that fits you and your guests best.
2. If the celebration is important, be willing to invest in it. If your first priority is the party, consider dedicating 10-20% to the entertainment (entertainers
usually charge what they are worth).
3. Make sure to discuss what the band or DJ will do beyond playing music. Don't assume that they will be the perfect Master of Ceremonies until you can
see video footage to back it up.
4. Make sure they have wedding experience. Performing at a wedding is unlike ANY other type of event. A deep understanding of proper decorum and
etiquette will be required.
5. Your entertainment can make or break the entire wedding. Hours of detailed planning can become quickly unraveled by an obnoxious entertainer, so do
your homework!
Music List
our fiance(e). Don't forget to fill out the 'Do Not Play' list (next tab)
Notes
Music should not be too loud
Bridal party
Something suspenseful!
During dinner you could have your DJ or
Band play more upbeat music to get
everyone in the mood to dance later on.
dinner
dinner
?
dancing
dancing
dancing
dancing
dancing
slideshow?
good song!
ing a DJ: Tips
DJ, find the one that fits you and your guests best.
iority is the party, consider dedicating 10-20% to the entertainment (entertainers
ic. Don't assume that they will be the perfect Master of Ceremonies until you can
unlike ANY other type of event. A deep understanding of proper decorum and
etailed planning can become quickly unraveled by an obnoxious entertainer, so do
Do not play list
We all have songs we don't like, so make sure you let the DJ know ahead of time by
Track Name Artist
Seating Chart
Fill in guest names into the table below. The spreadsheet will automatically count the number of people at each table and give
Head Table Table 1 Table 2 Table 3 Table 4 Table 5 Table 6
Family Family Family Bride's Bride's Bride's
Bride member member member friend friend friend
Groom Family Family Family Friend Friend Friend
Bestman Family Family Family Friend Friend Friend
Maid of Honor Family Family Family Friend Friend Friend
Groomsmen 1 Family Family Family Friend Friend Friend
Groomsmen 2 Family Family Family Friend Friend Friend
Bridesmaid 1 Family Family Family Friend Friend Friend
Bridesmaid 2 Family Family Family Friend Friend Friend
Family Family Family Friend Friend Friend
Family Family Family Friend Friend Friend
Family Family Family Friend Friend Friend
8 11 11 11 11 11 11
Total Guests: 140
Creating a Seating Chart Tips
1. It's nice to have an even gender split at every table.
2. Another effective plan of attack to create a seating chart is as follows; First take the diagram of the reception room with the placement of the numbered tables an
local printer. Second, print individual sheets for each table with seating spaces so you can fill in individual guests’ names. Last but not least, once you have placed
refers to the big diagram to decide the best placement of the tables. Having a large visual to take on this task helps tremendously.
3. Take care to place your family matriarchs and your fiancé’s boss at good real estate in the room. Some things you just can't take back.
Chart
cally count the number of people at each table and give you a total.
Table 7 Table 8 Table 9 Table 10 Table 11 Table 12
Bride's Groom's Bride's
family Groom's Groom's Groom's family family
friend friend friend friend friend friend
Friend Friend Friend Friend Friend Friend
Friend Friend Friend Friend Friend Friend
Friend Friend Friend Friend Friend Friend
Friend Friend Friend Friend Friend Friend
Friend Friend Friend Friend Friend Friend
Friend Friend Friend Friend Friend Friend
Friend Friend Friend Friend Friend Friend
Friend Friend Friend Friend Friend Friend
Friend Friend Friend Friend Friend Friend
Friend Friend Friend Friend Friend Friend
11 11 11 11 11 11
Total: 140
ng Chart Tips
of the reception room with the placement of the numbered tables and blow it up at your
n individual guests’ names. Last but not least, once you have placed each guest at a table
ke on this task helps tremendously.
om. Some things you just can't take back.
Hotel
Reserve group rates and bridal suite if the wedding is not at a hotel.
Group Room
Name Contact Name Phone # Website Rate
EventCoordinator
Hotel 1 Name 111-111-1111 example.com $140.00
Hotel Tips
1. Creating a room block at 2-3 hotels is a great way to secure a discount for your guests, who will likely be staying multiple nights.
2. The same amount of effort you put into securing your reception venue should be put into finding lodging for your guests when you host a destination wedding.
3. Make sure to suggest hotels in varying price points so that your guests don't feel burdened to stay somewhere that they can't afford.
4. Securing room blocks at hotels near the festivities will cut down on transportation costs.
5. Most boutique hotels require a buyout if you host your reception there. There is usually a three to five night minimum for all room bookings so be sure to ask th
relay the information to your guests. A common solution is to place family and/or your bridal party in this hotel because they will most likely be staying the longes
at a hotel.
Min. Number of
Rooms to
Suite Rate Guarantee
$200.00 15
be staying multiple nights.
ing for your guests when you host a destination wedding.
ewhere that they can't afford.
e night minimum for all room bookings so be sure to ask the hotel and
his hotel because they will most likely be staying the longest.
Photography Groups
Description of groups to give to photographer.
Description People
Photo Session #1 Bride + Groom
Bride
Groom
Photo Session #2 Bride + Family
Groom + Family
Bride + Groom + Bride's Family
Bride + Groom + Groom's Family
Photo Session #3 Bride + School Friends
Bride + Work Friends
Groom + School Friends
Groom + Work Friends
Photo Session #4 Extended Family Picture
Hotel
rapher.
Wedding Day Schedule Tips
1. Remember that hair and makeup for the bride takes, on average, two hours. You should also allow an hour or so for each bridesmaid. If you
have a large bridal party I suggest hiring multiple hair and makeup artists or heading to a salon to make sure you have a relaxed day and everyone
is finished on time.
2. On all my wedding day schedules I make sure to include quiet time for the bride and groom where I can, as it is such an emotionally charged
day.
3. Don’t overdo the wedding activities for the guests. You want your wedding to feel like an organic celebration not a forced march
Time Event
Pre-Ceremony
10:00-12:00 PM Bride Hair Appointment
12 PM Groomsmen drop off misc. stuff on checklist
12:30-1 PM Lunch
1:15 PM Bride gets Hair and Makeup
1:30 PM Bridesmaids arrive Hair and Makeup
Wedding party (girls) get ready
Groomsmen get into tuxedos
2:30 PM Change into wedding dress
3 PM Bride and groom leave for Venue
3:30 PM Photographer arrives
Bouquets, Flowers arrive before photos are taken
Photography session #1
4 PM Bridesmaids/Groomsmen/Family members arrive on site
Coordinators arrive
4-5 PM Photography session #2
Photography session #3
5pm Coordinators set up guest book, favors, centerpieces
Last minute preps
Photographer takes details pictures
Ceremony
5:15 PM Musicians arrive
5:30 PM Music begins approx.' 30 min. before ceremony
Ushers take polaroid picture as guests arrive on the ballastrade
Ushers begin seating your guests 30 min. before ceremony
5:55 PM Ushers stop seating guests 5 min. before processional begins
Ushers to seat late comers in isle seats rather than center seats to avoid
6pm distractions
6pm Officiant will take their place
6pm Groom and best man take their place
6pm Groomsmen may roll out aisle runner if applicable
Processional
6pm Prelude music begins
6:05 PM Wedding party assembles
Attendants proceed down the aisle
Processional music begins
Bride & Father process
6:10 PM Ceremony
6:20 PM Recessional music begins
6:25 PM Guests move to cocktail hour
6:30-7:15pm Photography Session #4 Extended Family
Photography Session #5 Friends
Reception
6:30-7:30 PM Cocktail hour for guests before you arrive
6:30 PM Guests sign guestbook in reception hallway
7:15 PM Guests directed towards seats for reception
7:25 PM Arrive at the reception
7:30 PM Grand entrance - DJ play list
7:30-8:30 PM Reception dinner
8:00 PM Toast Maid of Honor
8:05 PM Toast Best Man
8:10 PM Thank yous from the couple
8:30 PM Cutting of the cake
8:40 PM Garter Toss
8:50 PM Bouquet Toss
9:00 PM Slide show
9:15 PM Bridal first dance
9:20 PM Father-daughter dance, Mother-son dance
9:25 PM Dancing
11:00 PM All guests out
Clean up
12am Arrive at hotel
ps
so allow an hour or so for each bridesmaid. If you
on to make sure you have a relaxed day and everyone
m where I can, as it is such an emotionally charged
organic celebration not a forced march
Notes
