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					QUT Facilities Management                                                           PRELIMINARIES



Project Name Enter Here
WR No. Enter Work Request No.

PRELIMINARIES

Purpose:

        This document is to form the first section of the technical specification on all capital
         works projects undertaken by QUT

Note to users:

        This document is subject to change control.

        All modifications are required to be recorded below.

        To use the document do a „save as‟ and amend all highlighted sections and other
         sections as required, it is then an uncontrolled document and this section can be
         discarded.



    Modification History

Contact Officer                                  Manager Standards and Records
Endorsed By                                      Associate Director Capital Works
Approval Authority                               Director, Facilities Management
Date for next Review                             January 2007


Revision Chart

Version       Modification             Modifier          Endorsed    Approved        Issue Date

              Master version           Barbara           Anthony     Andrew
V 1_0         released for use.        Robinson          Perrau      Frowd
                                                                                     12/07/02


V 1_1         Reviewed and             Anthony           Anthony     Andrew Frowd    05/01/05
              updated by Corrs for     Perrau            Perrau
              Bill of Payment Act
V 1_2         As-built document        Anthony           Anthony     Andrew Frowd    24/05/05
              requirements             Perrau            Perrau
              amended.
V 1_3         As-built document        Anthony           Anthony     Andrew Frowd    24/05/06
              requirements             Perrau            Perrau
              amended.




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Preliminaries

1 GENERAL


1.1DESCRIPTION OF THE WORKS

1.1.1 SCOPE:

Nothing in this Clause shall limit, modify or alter the extent or description of the Works as set
out in detail elsewhere in the Contract Documents. Subject to the foregoing, the Works
generally comprise the erection and completion of building works including the following:

Add in brief project specific scope


Additional Work: The Works also include but are not limited to the following:
            

all as detailed and described in the Contract Documents.

1.1.2 SITE LOCATION:

The site is situated at:


1.2 INTERPRETATIONS

1.2.1 WORDS AND EXPRESSIONS:

Any reference in the documentation to QUT is to be read and understood as the Queensland
University of Technology, through The Director, Facilities Management or other person
appointed to administer the Contract


1.3 INSURANCES

The Principal shall take out insurance of the works however, the excess limit imposed by the
insurer will be the responsibility of the contractor. The excess on all claims is $10,000.

Public liability insurance of the works shall be the responsibility of the contractor



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1.4 DEFECTS LIABILITY

Further to Clause 30 of the General Conditions of Contract, it is a condition of this contract
that QUT reserves the right to attend to defects as follows:

        Urgent defects (defects that immediately jeopardise the operations of the University)

         o   immediate or as necessary action by QUT, after notifying the Contractor in writing
             of the nature and location of the defect before rectification proceeds.

QUT reserves the right to recover actual costs in accordance with this clause.


1.5 CONTRACT DOCUMENTS

1.5.1 ITEMS:

The contract documents shall comprise:
              – Australian Standard General Conditions of Contract AS 2124-1992 (subject to
                the amendments set forth in the Special Conditions of Contract) or QUT‟s
                standard Managing Contractor contract, as applicable,
              – the Special Conditions of Contract including completed Annexure Part A, any
                Particular Conditions of Contract, as issued by QUT and attached to this
                specification,
              – This Specification,
              – The accepted Tender Form and accompanying information,
              – The Drawings as listed in the 'SCHEDULE OF DRAWINGS' in this
                Specification,
              – Any other drawings or documents issued in accordance with the Contract
                during the course of the Contract.


1.6 STATUTORY REQUIREMENTS

1.6.1 PRIOR APPLICATIONS:

Prior to entering into this agreement the Principal has, in respect of the lawful requirements
of public and other authorities applicable to the Works, obtained Building approval under the
Building Act and Drainage Approval.

1.6.2 NOTICES TO BE GIVEN AND FEES TO BE PAID:

Give notice and pay fees in respect of all other statutory requirements e.g. for local authority
on-site drainage inspections and for notifiable projects under the Work Place Health and
Safety Act, and comply with all relevant statutory requirements in accordance with the
Contract conditions. Take responsibility as the Principal Contractor under the Work Place
Health and Safety Act.



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1.6.3 IMPORT DUTY

All customs duty and other charges which may be payable on imported materials, plant and
equipment required for this Contract must be included in the tender and must be the
Contractor's responsibility.

1.6.4 BUILDING ACT COMPLIANCE DOCUMENTS:

In addition to requirements of Clause 8.3 of the General Conditions of Contract, the Principal
shall furnish to the Contractor, one set of Building Act compliance documents. The Building
Act compliance documents shall be kept on site as required by the Standard Building By-
Laws.

1.6.5 BUILDING INSPECTIONS:

Inspections are required for Building Act Compliance purposes. A representative or agent of
QUT shall conduct these inspections. It will be the Contractor's responsibility to liaise with the
Superintendent regarding:
             the type and nature of inspections required,
             the staging and timing of such inspections, and
             notification periods required prior to required inspections.
Fire Services: Where the building contains "special fire services" (as defined in Appendix 6
to the Standard Building By-Laws 1991), give 48 hours minimum notice to QUT Operations
Section, the Superintendent and the Commissioner of Fire Services so that they can be
inspected and, if necessary, tested at the following stages:
             after installation and before concealment by subsequent construction work, and
             after installation and before interior finishes are applied.

1.6.6 FIRE SERVICES DOCUMENTATION:

Prior to requesting Practical Completion, prepare the following documents, which are
required subject to the provisions of Section 6.10 of Part 6 of the Standard Building Law:
             a list of all "fire safety installations" as defined in Appendix 5 of the Standard
               Building Law and
             as-constructed drawings as specified in Section 2.3 below.

Furnish separately to the Superintendent (marked for the attention of the relevant Building
Act compliance Officer):
             the list of all “fire safety installations” and
             1 copy of the "as constructed" drawings.


Supply all documents collated, bound and parcelled.




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1.7 WORKPLACE HEALTH & SAFETY

1.7.1 PRINCIPAL CONTRACTOR

The Contractor is appointed the Principal Contractor within the meaning of the Workplace
Health and Safety legislation. The Principal Contractor must carry out the obligations set out
in the Workplace Health and Safety and Electrical Safety legislation.

1.7.2 LIABILITY

Payment of all penalties, costs and expenses incurred in respect to offences and alleged
offences committed under the Workplace Health and Safety and Electrical Safety legislation
are to be met by the Contractor. Payment must be made to the Chief Executive, Division of
Workplace Health and Safety.

1.7.3 ELECTRICAL SAFETY

The Principal Contractor must meet its obligations as set out in the Electrical Safety Act 2002
and other referenced safety legislation.

1.7.4 WORKPLACE HEALTH AND SAFETY OFFICER

The Contractor must appoint a Workplace Health and Safety (WH&S) Officer prior to work
commencing, in accordance with Workplace Health and Safety legislation. The Principal
must also be informed of the person appointed.

1.7.5 INCIDENT RECORDS

A record must be maintained by the contractor for all incidents that occur in connection with
the project. This record must also be tabled regularly at the project management site
meetings. This record must be available within 24 hours on request by the Principal.

1.7.6 NOTIFIABLE INCIDENTS

The Contractor must ensure that all notifiable incidents on the work site are reported to the
Division of Workplace Health and Safety within the prescribed timeframe. The Principal must
also be advised at the same time.
For the purposes of WH&S notifiable incidents, Principal shall mean Associate Director, QUT
Human Resources Department, Health and Safety Advisory services #9269. Please ensure
all relevant information is forwarded to the appropriate QUT personnel.

1.7.7 NOTIFIABLE INCIDENT INVESTIGATION

A detailed investigation must be conducted by the Contractor for any incident that occurs on
the work site. Copies of the investigation must be given to the Principal.




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1.7.8 WORKPLACE HEALTH AND SAFETY PLAN

The Contractor must ensure that:
a       A Workplace Health and Safety Plan as per the requirements of the QUT
        Health and Safety Plan guidelines; and
b       appropriate Work method statements

are produced for all work to be conducted including work by sub-contractors, in accordance
with Workplace Health and Safety Legislation. These must be updated as required
throughout the project and ensure that appropriate records are kept. These records must be
available within 24 hours upon request by the Principal.

1.7.9 QUEENSLAND UNIVERSITY OF TECHNOLOGY SPECIFIC POLICIES

The Principal‟s specific requirements with regard to QUT health and safety and electrical
safety are available at QUT Facilities management website (in PDF format)
http://www.fmd.qut.edu.au/.
It is the Contractors responsibility to ensure that all persons working on the site are aware of
this information. The Contractor, before commencement of work at any QUT campus, must
return a signed copy of the acknowledgement forms found in the QUT “Health , Safety
and Environment induction booklet “ and “Electrical Safety Management Plan” to the
Superintendent for forwarding to the QUT Facilities Management Helpdesk.

1.7.10 RISK ASSESSMENTS

On request, evidence shall be provided to QUT, via the Superintendent, that the all
appropriate risk assessments have been carried out and available options for controlling
risks and hazards shall be provided.
With regard to electrical risks, all risk assessments must comply with Queensland Electrical
Safety Legislation and the QUT Electrical Safety Management Plan.
In general, decisions shall be made having regard to:
(i)     the nature of the risk or hazard;
(ii)    the likelihood of occurrence;
(iii)   the likely frequency of occurrence;
(iv)    the likely injury or damage; and
(v)     the costs to prevent the injury or damage.

1.7.11 SAFE ACCESS

Appropriate permanent and safe access shall be provided to enable vehicle and personnel
after-hours access, regular servicing of plant, equipment, roofs etc. Particular attention must
be paid to the means of providing routine maintenance e.g. cleaning of windows, clearing of
gutters, changing lamps etc.




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1.7.12 REGISTRABLE PLANT

The Contractor must ensure that a Plant Registration form is completed for all registrable
plant that is installed as part of the project. This form must be lodged with the Division of
Workplace Health and Safety prior to the date of completion. The Contractor must also
provide a copy of the form to the Principal. For the purposes of registrable plant, Principal
shall mean the QUT Facilities Management Department‟s Manager, Engineering Services.
Please forward all relevant information to the appropriate QUT contact.


2 DOCUMENTS


2.1 INTERPRETATION OF DRAWINGS

2.1.1 DIAGRAMMATIC LAYOUTS:

The layout of plant and equipment as shown on the Drawings is diagrammatic only. Obtain
measurements and other information necessary to carry out the work specified.

2.1.2 EXISTING WORK:

Verify the dimensions of the existing work before proceeding and notify discrepancies as
required by the Contract.

2.1.3 LEVELS:

Spot levels shall take precedence over contour lines and ground profile lines.


2.2 GEOGRAPHIC INFORMATION SYSTEM

Queensland University of Technology (QUT) has a Geographical Information System (GIS)
in place for each campus. The GIS is a combination of spatial and textual databases, which
accurately depict real world points, lines and polygons. The surveyed data will be used in a
wide range of applications from production of electronic maps and plans to design data for
new works on the Campus. The GIS system has been developed specifically for QUT and is
maintained by QUT. It is of utmost importance to QUT that all new works are surveyed and
incorporated into the GIS system.

QUT will engage a Surveyor (“the Surveyor”) to carry out the GIS survey work for this project
for all in-ground services and above ground attributes as required in the QUT GIS DATA
STANDARD (current Edition at time of tender). The Superintendent will advise the Contractor
the name and contact details of the Surveyor.

The Contractor is to give adequate prior notice to the Surveyor as to when services can be
surveyed. The contractor is to provide the Surveyor with access to site documentation,
consultant‟s drawings and the construction program. In ground services and pits are to be
fully surveyed prior to any backfilling occurring. In the event of backfilling occurring before
survey is completed the Contractor shall expose the service to enable survey. All costs
associated with this work shall be borne by the Contractor. Extensions of time claims will not
be allowed on the basis of waiting for survey to occur.

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2.3 AS CONSTRUCTED DRAWINGS

2.3.1 GENERAL

Within 3 months of practical completion, the Contractor must deliver to the Superintendent
„As-constructed‟ drawings as follows.

Engineering Documentation

Civil & Building Services

Deliver to the Superintendent the following as-constructed documentation of the date of
practical completion:

        landscaping planting and irrigation;
        hydraulic drainage, plumbing, water supply and fire fighting services;
        all mechanical systems including HVAC (including controls), vertical transportation,
         emergency power plant, pumps and fans;
        all electrical systems including light, power, data, communication, fire detection and
         fire alarm;
        roads and excavations

The records are to be as surveyed by the Contractors Registered Surveyor and include:

        All changes issued by site instruction or other authorised instruction.
        Any variations by the contractor to the Tender set not included above
        All “as installed” locations of in ground building electrical, data and hydraulic services,
         and fixed plant and equipment
        Sufficient points to accurately locate the building(s) relative to AHD and agreed
         benchmarks.

For all above ground fixed electrical, data and hydraulic services show dimensions, types
and location of equipment, cables, piping and ductwork in relation to permanent site features
and other underground services. Include relationship to building structure and other services,
and changes made during commissioning and the maintenance period. Include diagrammatic
drawings of each system showing piping and wiring, and principal items of equipment.

With the advent of AS1851 - 2005, the Contractor is to produce and deliver a drawing
showing all passive fire installations and/or amendments, as per Section 30 (Fire
Services).23.4d

Reports and Certificates

The Contractor is required to provide all reports and certificates associated with the project.
These shall include:

     a certificate from each engineering consultant confirming that the as-constructed
      works comply with the original design intent;
    fire engineering reports; and
    QFRS certificates.
As-Constructed Drawing format

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As-constructed or as-installed drawings must include but not be limited to the following
requirements:

Hard Copies

 a)      All hardcopy drawings must be provided in a legible paper format. Where
         possible in legible A3 format.

 b)      Drawing numbers are made up in the following manner:

               the QUT project number; followed by the drawing number and
                discipline code. (see list below) This number serves as the unique
                ID for our records archive; and
               the file name is to be as per the QUT drawing number. This
                number, with the .dwg extension, serves as the unique ID for our
                records archive.

The discipline codes are as follows:

 A          Architectural
 AV         Audio Visual
 C          Civil
 DC         Data / Communications
 E          Electrical
 F          Fire Alarm Systems
 H          Hydraulic
 L          Landscaping
 M          Mechanical (Air Conditioning Ventilation)
 P          Preliminary
 S          Structural
 SE         Security Systems
 SK         Sketch
 SY         Survey
 VT         Vertical Transport (Lifts)
 Z          Multi (typical minor works) list the above codes eg. A, E, M

Electronic (CAD) requirements


 (i)     All siteplans, floorplans reflected ceiling plans or part plans and details for each
         discipline must be provided in an AutoCAD „DWG‟ file format identical to the hard
         copies. Confirm the current acceptable AutoCAD version.

 (ii)    CAD drawings must be supplied on CD-Rom. The drawing files must include all the
         information necessary to view, plot and edit the drawings. Plots of the drawings must
         match the hardcopy provided.

 (iii)   Size of sent files „dwg‟ format has to be reasonable, allowing to be opened through
         AutoCAD. Consult with QUT for all file sizes over 10Mb.

 (iv)    All fonts and font styles must be in accordance with the standard font files provided by

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         AutoCAD.

 (v)     All entity colours and linetypes must be drawn BYLAYER. Use only standard
         AutoCAD line types.

 (vi)    All blocks and symbols must be created on layer 0 and inserted onto the desired layer.

 (vii)   Various drawing entities and annotations shall reside on layers with names relevant to
         the information they contain. They shall be separately kept on independent layers
         such that their appearance and visibility are highly controllable.

 (viii) Layer naming must follow the convention used by the AIA Layering Standard (long
        format) and consist of: Major Group (1 character) - Minor Group (4 characters)
        Modifier (4 characters-optional) e.g. A-Wall (walls), A-DOOR-IDEN (door numbers), E-
        POWR-GPO (power outlets), or as agreed with QUT. The name length of layers,
        blocks, dimstyles, Linetypes, styles, UCS‟s, views and vports must not exceed 24
        characters.

 (ix)    Bind all external reference files (XREF). Every As-constructed CAD drawing file must
         contain all information on its own without the need to refer to external drawing files.

 (x)     All drawings must be purged of any unused blocks, fonts, layers, linetypes, and X-
         References etc. prior to submission.

 (xi)    Drawing entities to be drawn in scale 1:1, exemption for survey drawings which are in
         scale 1:1000.

 (xii)   The standard colour and pen configurations given below shall be strictly followed:

 Colour No         Colour                Pen No             Pen width
 1                 (red)                 1                  0.18
 2                 (yellow)              7                  0.25
 3                 (green)               3                  0.7
 4                 (cyan)                4                  0.35
 5                 (blue)                5                  0.25
 6                 (magenta)             6                  0.5
 7                 (white)               7                  0.25

Provide script file for managing the layout corresponding to the hard copy and configuration
files for pen configuration and /or plot file.

Standard Title Block

The QUT logo, drawing numbers and QUT Project No. must appear on each sheet. The logo
may be placed in the title block with reference to Client.

The QUT drawing number must be placed in the bottom right hand corner of each sheet. The
Consultant‟s identifying system may still be included.
2.4OPERATION AND MAINTENANCE MANUALS



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2.4.1 REQUIREMENTS

Prior to the date of Practical Completion, the Contractor must provide to the Superintendent
Maintenance/ Operating Manuals incorporating all records, approvals, certificates, amended
specifications and shop drawings for all building elements of the project. Such elements
would typically include:- architectural, structural, civil, plumbing and drainage, electrical,
mechanical, fire services and landscape.

Practical Completion may not be granted until the completed Operating Manuals in the
specified format have been provided. Should delays in the provision of Manuals
jeopardise occupancy by QUT then the Superintendent may determine suitable
Separable Portions in accordance with Clauses 35.3 and 35.4 of the General
Conditions of Contract.

Operating and maintenance manuals for all plant and equipment and lists of „prescribed
equipment‟ must be provided.

2.4.2 FORMAT

Maintenance Manuals must be provided in both hard and soft copy (Windows 2000
compatible)

            1 X Soft copy:- to be provided on a CD-Rom or floppy disk in pdf format.
            3 X Hard copy:- Titled:
                o Controlled copy - kept in archive and to include all originals
                o Loan copy
                o Site copy

Manuals are to be A4 size loose leaf, in commercial quality, 4-ring binders with hard covers,
each indexed, divided and titled. Include the following features:

        Pagination: Number pages consecutively.
        Cover: Identify each binder with typed or printed title “OPERATION AND
         MAINTENANCE MANUAL”, to spine. Identify Building name and code, title of project,
         volume number, volume subject matter, and date of issue.
        Ring size: 50 mm maximum, with compressor bars.
        Text: Manufacturers‟ printed data, including associated diagrams, or typewritten,
         single-sided on bond paper, in clear concise English.
        Dividers: Durable divider for each separate element, with typed description of system
         and major equipment components. Clearly print short titles under laminated plastic
         tabs.
        Drawings: Fold drawings to A4 size and accommodate them in the binders so that
         they may be unfolded without being detached from the rings. Provide with reinforced
         punched binder tabs.
        A completed QUT Transmittal sheet (Attachment A to this section) in plastic pocket at
         the front of each manual

2.4.3 MANUAL CONTENTS




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The required “typical” format of manuals is detailed below. The actual range and content of
manuals provided will be dependent on the range and complexity of elements incorporated in
the as constructed facility.

a) INTRODUCTION
           Index
           Full drawing list
           List of Contractors and Sub-contractors
           List of Guarantees provided with copies
           List of Certificates of Approval with copies
           Copy of Site and Building Survey
           List of Specifications supplied

b) ARCHITECTURAL

         Hardware                   Complete schedule and description
                                    Manufacturer‟s literature for all hardware items
                                    Keying schedule
                                    Keying diagram (tree)
                                    Maintenance advice

         Furniture/joinery          Where fitted by the contractor supply manufactures literature
                                    and warranties

         Finishes                   Schedule and description
                                    Manufacturer‟s literature

                                    Maintenance advice on:
                                    Roofing
                                    External wall treatments
                                    Windows and doors
                                    Internal wall treatments
                                    Floor finishes

         Colour Scheme              Description, Manufacturer and colour name:
                                    Internal paint
                                    Laminates
                                    Carpet
                                    Vinyl
                                    Tiles

         Colour Scheme              Description, Manufacturer and colour name:
                                    External:
                                    Paint
                                    Pre-finished materials
                                    Tiles

         Colour Scheme              Description, Manufacturer and colour name:
                                    Other External features:

c) Landscaping:
                                    Schedule of all planting

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                                    Irrigation system:
                                    Manufacturer‟s operating instructions

                                    Maintenance advice on:
                                    Lawns, vines, ground covers, shrubs, trees
                                    Landscape lighting

d) Hydraulics Drainage:


         Drainage:                  Approved drawings
                                    Description of system
                                    Manufacturer‟s literature
                                    Advice on Maintenance

         Plumbing:                  Approved drawings
                                    Description of system
                                    Location drawing for all control valves
                                    Manufacturer‟s literature
                                    List of replacement fittings
                                    Advice on Maintenance

         Water Services:            Approved drawings
                                    Description of system
                                    Location drawing for all control valves
                                    Manufacturer‟s literature for all proprietary items including:
                                    Taps and valves
                                    Hot water cisterns
                                    Fire hose reels
                                    Fire hydrants
                                    Booster pumps
                                    Jacking pump
                                    List of replacement fittings
                                    Advice on maintenance


f) MECHANICAL SERVICES

         Air Conditioning:          Description of Plant
                                    Operating instructions
                                    Schedules of equipment and suppliers
                                    Servicing and Maintenance Advice
                                    Servicing and Maintenance schedule
                                    Manufacturer„s literature

         Lifts:                     Description of Operation
                                    Operating and Maintenance advice
                                    Servicing advice
                                    Manufacturer's literature

         Emerg. Power Plant Description of Operation

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                                    Operating and Maintenance advice
                                    Servicing advice
                                    Manufacturer's literature
                                    Schedules of equipment and suppliers

         Pumps & Fans:              Description of Operation
                                    Operating & Maintenance instructions
                                    Servicing Advice
                                    Manufacturers‟ literature

g) ELECTRICAL SERVICES

         Light & Power:             Description & circuitry diagrams
                                    Details of switchboard
                                    Schedule of light fittings & Manufacturer's literature

         Telephones:                Description of system
                                    Operation advice on PABX etc.
                                    Manufacturer's literature
                                    Installation diagrams

         Data Reticulation:         Description of system
                                    Location of drawings
                                    Manufacturer's literature
                                    Installation diagrams
                                    Maintenance instructions

         Fire Alarm Systems: Approved drawings (ie. Approved from
                             Qld. Fire Services Dept.
                             Description of operation
                             Location diagrams
                             Maintenance instruction
                             Emergency procedure

         Electrical Equipment: Description of operation
                               Maintenance instructions
                               Manufacturer's literature (eg hand dryers etc.)

         Security & Access          Description of system
                                    Location diagrams and installation drawings
                                    Operating instructions
                                    Manufacturer's literature

h) EQUIPMENT LISTS

         As Requested:              Equipment lists will be requested as required for the updating
                                    of QUT‟s
                                    “Maintenance Management System”
3 DESIGN PARAMETERS

3.1 CERTIFICATION


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Where a certificate is required to be submitted by a Structural Engineer, the Engineer shall
be a practising Professional Engineer registered under the Professional Engineer's Act 1988
(Queensland).


4 ADMINISTRATION


4.1 PREFERRED SUPPLIERS & SUBCONTRACTORS


Due to the need to ensure all new works integrate with the existing services infrastructure
and equipment, QUT has developed lists of pre-qualified suppliers and installers. For this
project the contractor is to select suppliers/installers from the following lists, on a competitive
basis, for the following portions of work:

(Delete/Add as necessary)

Heating, Ventilation & Air Conditioning Systems

Plant Supply and Install

AE Smith & Son Pty Ltd (SEQ)
Siganto and Stacey Pty Ltd
Palmer Air Conditioning Pty Ltd
Frigrite Air Conditioning Pty Ltd
D & E Coolmaster Pty Ltd

Controls

TAC Pacific Pty Ltd


Fire Services Supply and Install

Fire detection systems

Johnson Controls Pty Ltd
Wormald Pty Ltd
Sensor Systems (Aust) Pty Ltd

Fire fighting systems

Johnson Controls Pty Ltd
Wormald Pty Ltd
Sensor Systems (Aust) Pty Ltd


Passive Fire Systems

Touchwood Fire Doors Pty Ltd
Wormald Pty Ltd


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Electronic Security Supply and Install

Team Security Solutions Pty Ltd
ADT Security Pty Ltd

Data Cabling, Termination and Activation

Datamax Pty Ltd
Diverse Pty Ltd
Unicom Pty Ltd
Desa Pty Ltd


4.2 ORDER OF WORK

4.2.1 REQUIREMENT:

Carry out all work in accordance with the approved Construction Programme, to ensure that
the project is completed by the end of the Contract duration. To this end, the order of work is
the responsibility of the Contractor.


4.3 PROGRAMME OF WORK

4.3.1 CONSTRUCTION PROGRAMME:

The Contractor shall supply a construction programme in accordance with the following:

4.3.2 BAR CHART:

a) REQUIREMENT:
Within 14 calendar days after notification of acceptance of the tender, submit to the
Superintendent 5 copies of a detailed bar chart showing intended progress against a suitable
time scale, with provision made for entering actual progress. If the Superintendent considers
that this bar chart is not sufficient for their purposes or otherwise not satisfactory, they may
require the Contractor to provide an amended bar chart within 7 days of being requested to
do so.

b) REVISIONS:
If at any time during the carrying out of the work the progress for any item of work shown on
the bar chart is less than that forecast by the bar chart or the Superintendent considers that
the bar chart does not show a satisfactory programme of work, he may request the
Contractor to provide within a stated period, a bar chart showing a revised work plan.

c) PAYMENT:
The Contractor will not be entitled to make a payment claim under the contract for work
carried out in the relevant period until such bar charts have been provided.




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4.3.3 UPDATING:

a) NUMBER OF UPDATES:
Allow for providing the Provisional Quantity of ............... updates of the construction
programme at a provisional rate per update as nominated by the Contractor in the Form of
Tender.

4.4 EXTENSIONS OF TIME:

4.4.1 REQUIREMENT:

All extensions of time granted to the Contractor shall be incorporated in the construction
programme by adjustment of the programme relative to current job situation at the update
immediately following the granting of the extension.

4.4.2 SUPPORT DATA:

Applications for Extensions of Time under Clause 35.5 of the General Conditions of Contract
shall be supported by data based on the updated constructed programme together with a
time analysis indicating how critical activities were or will be affected and the effect on the
Project Completion Date.

4.4.3 ASSESSMENT:

Extensions of Time will be assessed on a normal 5-day working week (i.e. Monday to
Friday).

4.4.4 FORMAT:

The format for submission of claims for Principal caused delays for Extension of Time is as
follows:-
Statement of Facts and Supporting Data Required for Submission of Claims for
Principal caused Delays for Extension of Time
     Item                                       Description
     A.       Claim                             Identification of the Claim; description
     B.       Costs                             Cost of Claim:
                                                1.Whether costs are to be claimed.
                                                2.Amount of costs claimed.
     C.       Contractual Basis                 The contractual reason on which the claim is
                                                based (with references).
     D.       Cause                             Cause of Claim: ie late supply information;
                                                 variation; etc.
     E.       Duration                          1.Time claimed
                                                2.Identification of time on the programme
                                                 calendar.
     F.       Programme Effects                 Effects on:


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     Item                                       Description
                                                1.Critical activities.
                                                2.The critical path.
                                                3.Non-critical items of work.
                                                4.Other
     G. Graphic Presentation (to                Bar Charts detailing:
        demonstrate the difference              1.The original programmed activities with
        between the planned work                 allowances for approved extensions of time.
        and the actual work)
                                                2.The as-constructed details which will support
                                                 the claim.
     H. Documentation                           Copies of all information relating to the claim,
                                                 e.g.
                                                1.Correspondence
                                                2.Variations
                                                3.Site Instructions
                                                4.Requests for Information
                                                5.Transmittals
                                                6.Drawings (where possible)
                                                7. Any other information, i.e. background
                                                   information that is relevant to the claim,
                                                   (e.g. relevant minutes from site meetings,
                                                   etc.)
     I. Mitigation                              1. Identify what action has been taken or is
                                                   possible, to mitigate the delay, or costs of
                                                   the delay.

4.4.5 ABSENCE OF AGREED PROGRAMME:

Further to Clause 33 of the General Conditions of Contract, in the absence of an agreed
planning programme the Superintendent is not bound to base decisions on the Contractor's
programme and will make decisions in a reasonable manner based on information available
at the time.

4.5 SITE MEETINGS
4.5.1 REQUIRED MEETINGS:

Throughout the duration of the Contract, arrange meetings at fortnightly or other agreed
intervals with appropriate Sub-Contractors and the Superintendent and, unless otherwise
directed by the Superintendent, keep minutes of such meetings and have 2 copies thereof
forwarded to the Superintendent within 3 working days after each meeting.

4.5.2 CONTACTS:

At the first site meeting submit to the Superintendent the names and telephone numbers of
all responsible persons who may be contacted after hours during the course of the Contract.


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4.6 QUALITY ASSURANCE

4.6.1 GENERAL

Keep on the site and up to date a Project Quality Plan including:
         Procedures covering each trade,
         Inspection and Test Plans for each trade.
Note: The Principal has no obligation in respect of hold and witness points other than those
specified or required to ensure Building Act compliance.

4.6.2 COMMISSIONING AND ACCEPTANCE

QUT Operations staff must be present at all commissioning and/or testing of building
services systems and at handover. The Contractor is to notify the Superintendent and QUT
Operations 5 working days in advance of:

   All testing and commissioning inspections
   The Practical Completion/handover inspection.

At the Practical Completion/handover inspection provide an orientation of building services to
QUT Operations staff.


5 SITE


5.1 OCCUPIED PREMISES

5.1.1 OCCUPANCY BY PRINCIPAL:

The Principal or persons authorized by the Principal will continue in possession and
occupancy of the following parts of the existing buildings:
[insert]



5.1.2 ACCESS:

5.1.2.1 GENERAL

Secure and maintain safe access by approved means to occupied premises for the Principal
and such authorized persons as shall be notified to the Contractor by the Principal, and
prevent unauthorized access.


5.1.2.2 KEYS

The Contractor is to provide the following details to the Superintendent before keys can be
issued for access:
    Name of person/s allowed to be issued;


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    Name of company;
    Building and area in building (eg room number/s) access required to;
    Date/s and time/s access is required.
    Advise if it is likely a roof or confined space is to be accessed or if hot work may be done
     (this will prompt workshop staff that a safety permit may be required)

The Superintendent is to provide permission by fax to the Facilities Management Campus
Workshop for the key(s) to be issued in accordance with the above request.
If there is no authority in place for the area in question then no key will be issued and no
extension of time will be granted if such a claim is based upon failure to notify the
Superintendent of access requirements.
The issue of keys by QUT Workshops will only be made during “in-hours times”. “In hours”
means the following:
GP & KG Workshop Mon-Fri 7.00am to 4.00pm
CA Campus Services Mon-Fri 8.30am to 4.30pm

Out of Hours Access is to be arranged through Campus Services to Security. Provide details
as per Paragraph 1 to the relevant Campus Services no later than 2.30pm on the working
day prior to required key issue.

Campus Services Contacts are:

             GP Fax Ext 1822
             KG Fax Ext 3944
             CA Fax Ext 4999
Telephone Inquiries to Campus Services can be made to
             GP Ext 2030
             KG Ext 3939/3940
             CA Ext 4535/4627

Requests that are not booked may be refused by Security.

If keys are lost the cost of re-keying shall be born by the person, and no keys are to be
taken off-campus.


5.1.3 COMFORT AND SAFETY:

Arrange work in occupied or partially occupied premises to minimize nuisance to the
occupants and ensure their safety.

5.1.4 SANITARY SERVICES




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The Contractor must provide adequate and clean sanitary facilities for the use of all persons
employed on the site in accordance with the relevant sanitary standards and requirements
and must pay all charges in connection therewith and remove on completion. These facilities
will be connected to the existing sewer drains. Sanitary facilities in adjacent buildings are not
to be used by the Contractors, Subcontractors or their employees unless approved by the
Superintendent.

5.1.5 SECURITY

The Contractor must be wholly responsible for the proper and adequate safeguarding of the
works, and of fixed and unfixed materials on the site during both working and non-working
hours. He must, at his own expense, take all measures including employment of watchmen
and/or safety patrol services as may be necessary for the purpose. No claim for extensions
of time or extra cost will be allowed in respect of damage or loss of material or interruption of
work due to the Contractor's failure to adequately safeguard the works. The Contractor must
replace all losses without cost to the Principal. The Contractor must provide adequate
lighting for security.

5.1.6 PROTECTION:

Protect the occupants against weather, dust, dirt, water or other nuisance by means of
temporary screens or the like.

5.2 CONTRACTOR'S SITE AREAS

5.2.2 EXTENT:

The Contractor's site area shall be limited to those areas as shown on the Drawings or as
directed by the Superintendent.

5.2.3 RESTRICTIONS:

The Contractor's access on to and around the site, and use of the site for Temporary Works
and Constructional Plant, including working and storage areas, location of offices,
workshops, sheds, roads, parking and the like, shall be restricted to the site as defined above
or as approved by the Superintendent, and subject to such conditions as are stated in the
Contract.


5.3 EXISTING SERVICES

5.3 1 GENERALLY:

Existing services (such as drains, watercourses, public utility and other services) if
encountered, obstructed, or damaged in the course of performing the work under the
Contract, shall be dealt with as follows:
             If the service is to be continued: Repair, divert, relocate as required
             If the service is to be abandoned: Cut and seal or disconnect, and make safe,

in either case to satisfy the authorities concerned.



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5.3.2 DISCONNECTED METERS:

Return to the appropriate supply authority.

5.3.3 COST:

The cost of dealing as above with 'live' services not visible or the location of which could not
be ascertained by the Contractor from the appropriate authority or from the Contract will be
valued as a variation to the work under the Contract provided that the Contractor has taken
all reasonable precautions to determine the location of existing services and safeguard them
before trenching, re-levelling, road-making, demolition, or similar operations are commenced.

5.3.4 NOTIFICATION:

Notify the Superintendent immediately upon the discovery of services or obstructions not
shown on the Drawings.

5.4 INTERRUPTION TO EXISTING SERVICES

5.4.1 MAINTENANCE:

Maintain existing services to the site throughout the Contract Duration except for interruption
periods approved by the Superintendent through Campus Services and Operations, which
are to be kept to a minimum.

5.4.2 NOTICE:

Make application to the Superintendent for approval, to interrupt an existing service, a
minimum of 3 working days prior to the intended date of interruption. Failure to apply before
services are interrupted will result in the Contractor bearing the actual cost of disruption. No
extension of time will be granted for failure to give the minimum 3 working day‟s notice.

5.4.3 ADVICE:

With the application for interruption, advise the Superintendent of any consequences of the
interruption and the measures proposed for rectification of any problems arising.

5.5 SURFACE LEVELS

5.5.1 EXISTING LEVELS:

Before commencing earthworks operations, check the surface levels shown on the Drawings.
If it is found that these levels differ significantly from the existing ground surface level,
immediately notify the Superintendent in writing before commencing work thereon. The
Superintendent shall, on receipt of the notice, investigate and determine the additional
quantity of earthworks if any.




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5.5.2 ACCEPTANCE:

The Contractor shall be deemed to have accepted these natural surface levels upon
disturbing or covering the surface.

6 ENVIRONMENTAL PROTECTION

6.1 ENVIRONMENTAL CONTROL

6.1.1 OBTAIN APPROVAL:

Do not form new tracks, alter existing tracks, erect camps, remove trees or shrubs, cut
fences, or any other such things without approval.

6.1.2 EARTHWORKS

Earthworks shall be carried out as part of the building contract in a permanent manner that
prevents erosion by run-off during and on completion of construction. In particular, run-off
shall not be allowed to carry silt into adjoining bushland, creeks or stormwater systems. All
necessary action shall be taken to prevent any discharge of water containing polluting matter
or visible suspended materials into gullies and watercourses. The contractor shall create
earth berms, install geofabric screens, and any other measure to prevent run off from the site
affecting bushland, roads and paths.

Topsoil and subsoil must be kept separate. Spoils from excavations are not to be placed on
top of mulched gardens or lawns. Small amounts can temporarily be stored in rubbish bins.
Larger amounts can be temporarily placed on roads or paths or shipped off location. Subsoil
and topsoil are to be replaced in trenches in the correct sequence. Turf, rocks, gardens and
plants are to be restored upon completion, unless otherwise agreed. Soil, sand, gravel, fuel
drums and machinery, are not to be stored near or under trees.


6.1.3 WATER COURSE PROTECTION

Silt barriers used to prevent contamination of stormwater drains and streams must be in
place before site clearing commences and must remain in place until after construction.
They are to be monitored, repaired and cleaned until final restoration of the landscaping is
completed.

6.2 FIRE PROTECTION

6.2.1 RESTRICTIONS:

Do not light fires on Site.


6.3 EXISTING FLORA

6.3.1 PROTECTION:

Protect from damage all trees and other plants which

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               are shown or specified to be retained, or
               need not be removed or damaged for construction operations.

6.4 DUST AND NOISE

6.4.1 DUST CONTROL:

Restrict dust caused by the Works to a minimum.

6.4.2 NOISE CONTROL:

Take all practicable precautions to minimize noise resulting from work under the Contract.
Fit all construction equipment with noise suppressors and use so that noise is minimized.

7 PLANT

7.1 SITE OFFICE

7.1.1 FOREPERSON'S OFFICE:

Temporary Telephone: Provide a temporary telephone in the Foreman's Office and pay
charges for installation, rental and all calls including those made by the Superintendent
relevant to the project. Pay charges for removal on completion.

7.1.2 REMOVAL:

Remove any temporary office(s) and contents on completion of the Works after obtaining
permission of the Superintendent.


7.2 TEMPORARY FENCE

7.2.1 REQUIREMENT:

Enclose the work and plant area within the defined contractors site area with a temporary
fence with adequate gates to satisfy requirements of the Workplace Health & Safety Act.
Remove on completion and make good the grounds.

7.3TEMPORARY SERVICES

7.3.1 GENERAL:

Maintain the temporary services during the execution of the work under the Contract. Install
such services in accordance with the requirements of the Relevant Authorities. Make such
services available to Sub-Contractors. On completion, disconnect temporary services and
clear away all traces.




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7.3.2 POWER:

Provide temporary mains electricity supply or separately meter electricity an existing supply
to the site such that all parts of the Works requiring power can be reached by a 30 metre
lead, through a minimum of four 10 Amp, single phase 240 volt outlets. Protect the supply
with at least one approved earth leakage circuit breaker of nominal tripping current of 30 mA
and such that excessive tripping does not occur. Test breaker operation weekly. Pay all
charges in connection with the installation, use and removal of the service.

7.3.3 WATER:

Provide temporary mains water supply or separately meter an existing supply to the site
having not less than one fixed 20 mm outlet located where agreed with the Superintendent.

7.4 TEMPORARY ROADS

7.4.1 REQUIREMENT:

Provide any necessary temporary roadway as agreed with the Superintendent and make
good on completion.

7.5 SIGNBOARD

7.5.1 REQUIREMENT:

Provide, erect on posts or attach to buildings where approved, and maintain throughout the
works, a signboard size 1700 x 1000 mm in accordance with Standard Detail S.1737. Refer
Superintendent for details. Paint and signwrite to detail, using letter sizes and styles as
approved by the Superintendent.

7.5.2 SIGNWRITING:

The board shall bear the names of the project, QUT Facilities Management as the Project
Director, the Project Manager, the Architect and Contractor in this order.

7.5.3 REMOVAL:

Dismantle and remove on completion of Works.

7.5.4 OTHER SIGNBOARDS:

The Superintendent's approval shall be obtained for any Contractor's signboard or Sub-
Contractor's signboards.




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8 COMPLETION

8.1 CLEANING ON COMPLETION

Requirement: On completion, ease and adjust all moving parts, doors, windows, etc.,
examine and clear all drains and gutters, ensure all bolts and screws are tight, and test all
services are working, to the approval of the Superintendent.

As a minimum, carry out the work outlined below using labour skilled in the particular
operation required and to the Superintendent's satisfaction:

               Clean all windows, both inside and out on all faces.
               Remove all render and other spots on metal sashes, box sections and other
                surfaces.
               Dust all walls, ledges and projections, etc.
               Wash and clean fittings, mirrors, walls, sinks, etc.
               Wash and dry all floors and concrete slab areas.
               Remove all paint spots from floors and walls.
               Clean out all ducts, cupboards, etc.
               Clean and polish all chrome, hardware and other fittings.

8.1.1 FLOORS:

Clean floors one at a time and after each floor is completed, lock it off. If any further work is
carried out in the room, re-clean the entire floor.

8.1.2 KEYING:

On completion of the cleaning, check the keying system and provide all keys for all locks as
specified in the 'HARDWARE' Section.

9 MATERIALS AND WORKMANSHIP

9.1 STANDARDS

9.1.1. CURRENT EDITIONS:

An Australian or other standard applicable to the Works shall be the edition last published not
later than one month prior to the closing date for tenders.

9.2 SAMPLES

9.2.1 APPROVED SAMPLES:

Items in respect of which samples are specified shall be in accordance with an approved
sample, or within a range defined by approved samples, as determined by the
Superintendent, otherwise such items shall be liable to rejection. Keep approved samples in
good condition on the site until Practical Completion.



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9.2.2 DELAY:

Where the Specification requires samples to be submitted by the Contractor, the Contractor
shall be solely responsible for the consequences of delay resulting from failure to allow
adequate time for the assessment and approval of samples, or from the rejection of samples
which do not comply with the Specification, or the like.

9.3 TESTING

9.3.1 INDEPENDENT TESTING AUTHORITY:

Unless otherwise specified, any testing required by the Contract to be by an independent
authority shall be carried out by an approved member of the National Association of Testing
Authorities Australia (NATA).

9.4 WARRANTIES

9.4.1 NAME THE PRINCIPAL:

Unless otherwise specified or agreed, warranties or guarantees specified in the Contract
shall name the QUT Facilities Management as warrantee and shall be included by the
Contractor within the Building Maintenance Manual.

9.4.2 COMMENCEMENT:

Unless otherwise specified, the commencement date for warranties or guarantees shall be
the Date of Practical Completion.

9.5 PROPRIETARY ITEMS

9.5.1 IMPLICATION:

The identification of a proprietary item shall not necessarily imply exclusive preference for the
item so identified, but shall be deemed to indicate the required properties of the item.

9.5.2 INFORMATION:

When offering an alternative for approval, provide all available technical information, and any
other relevant information requested by the Superintendent. If so requested, obtain and
submit reports on relevant tests by an independent testing authority.

9.5.3 ALTERATIONS:

State whether the use of the alternative will require alteration to any other part of the Works,
and any consequent variation to the Contract sum.




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9.6 SEALED CONTAINERS

9.6.1 REQUIREMENT:

Materials and products supplied by the manufacturer in closed or sealed containers or
packages shall be brought to the point of use in the Works in the original unbroken container
or package, otherwise they shall be liable to rejection.

9.7 JOINING UP

9.7.1 GENERALLY:

Carry out the joining of new work to existing work, and any consequent cutting away, in a
manner approved by the Superintendent, and make good to match existing adjacent work in
all respects.

9.8 CHANGES TO EXISTING

9.8.1 NOTICE:

Before making any changes to existing items or work, give 5 working days' notice to the
Superintendent and carry out the work only under his supervision.




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