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Allegan County Board of Commissioners

VIEWS: 168 PAGES: 98

									                                                                                                County Services Building
 Allegan County                                                                                 3283 – 122nd Avenue
                                                                                                Allegan, MI 49010

 Board of                                                                                       269-673-0203 Main Office
                                                                                                269-686-5331 Main Fax

 Commissioners
                                                                                                http://www.allegancounty.org


                                                                                                Steve McNeal, Chairman
                                                                                                Don Black, Vice Chairman


DISTRICT 1
Terry Burns
                      BOARD OF COMMISSIONERS MEETING – AGENDA
616-403-0427          Thursday, March 8, 2007 – 1:00 p.m.
tburns@
allegancounty.org
                      Board Room – County Services Building
DISTRICT 2
Steve McNeal          1:00 p.m.    CALL TO ORDER:
269-751-7271                       OPENING PRAYER: Commissioner Campbell
smcneal@
allegancounty.org                  PLEDGE OF ALLEGIANCE:
DISTRICT 3
                                   ROLL CALL:
Paul VanEck                        COMMUNICATIONS:
616-688-5619                       APPROVAL OF MINUTES: January 2007 (if available)
pvaneck@
allegancounty.org                  PUBLIC PARTICIPATION:
DISTRICT 4
                                   ADDITIONAL AGENDA ITEMS:
Mark DeYoung                       APPROVE OF AGENDA:
616-681-9413                       PRESENTATIONS:
mdeyoung@
allegancounty.org                  PROCLAMATIONS:
DISTRICT 5                         INFORMATIONAL SESSION: Sally Brooks, Treasurer
Dean Kapenga                       ADMINISTRATIVE REPORTS:
269-751-8586
dkapenga@
allegancounty.org     CONSENT ITEMS:
DISTRICT 6            1. Motion to approve reports of claims paid/interfund transfers and to incorporate into
Max R. Thiele            proceedings of the Board (3/2/07).
269-673-4514
mthiele@              2. Allegan County Commission on Aging—approve by-laws attendance policy change (M1).
allegancounty.org

DISTRICT 7
Don Black             ACTION ITEMS:
269-792-6446
dblack@               1. Information Services—award bid for PC replacement purchase plan (07-032) (FN1).
allegancounty.org     2. Information Services—approve video surveillance system maintenance contracts
DISTRICT 8               (07-026) (FN2).
Tom Jessup            3. Facilities Master Plan—Probate Court Project (FN3).
269-637-3374
tjessup@              4. Transportation – Revised MDOT Project Authorization 2002-0003/Z6/R1 (07-029) (FN4).
allegancounty.org

DISTRICT 9            DISCUSSION ITEMS:
Fritz Spreitzer       1. Transportation – Transit dispatching and scheduling software (07-030) (FN_),
269-673-4131
fspreitzer@           2. Sheriff Department – Purchase vehicles (07-036) (FN_).
allegancounty.org     3. Health Department – Approve Organizational Plan (07-019) (HS_).
DISTRICT 10           4. Adopt Meeting Room Use Policy (M_).
Jon C. Campbell       5. Jail Complex Committee.
269-694-4632
jcampbell@            6. 10 Year Plan to End Homelessness-Steering Committee – Board Representation (request
allegancounty.org        from Paul Brinkley).
DISTRICT 11           7. M40 Traffic Safety Committee – Board Representation (per Commissioner Burns).
Larry “Casey” Jones
269-664-5362
lcjones@
allegancounty.org                                                             Mission Statement
                                             “The Allegan County Board of Commissioners shall plan, develop, and evaluate the
                                           necessary policies and resources to ensure our county continues to progress and prosper”
APPOINTMENTS:
1. Farmland Preservation Board – 1 vacant term to expire 12/31/06.
2. Community Economic Development Strategies Committee – 1 vacant term
   to expire 12/31/07 (Public Sector Representative).
3. West Michigan Regional Planning Commission – 1 vacant term to expire 12/31/07
   (Public Sector Representative).
4. MAC Economic and Taxation Committee – Commissioner Burns.
ELECTIONS:
PUBLIC PARTICIPATION:
ROUND TABLE:
ADJOURNMENT: Thursday, March 15, 2007 @ 1:00 p.m. @ BOARD ROOM –
COUNTY SERVICES BUILDING, COUNTY SERVICES COMPLEX @ DUMONT.
                         Administrator’s Comments and Recommendations
            - as they pertain to the Board of Commissioners meeting of March 8, 2007 -

CONSENT ITEMS:
1. Motion to approve reports of claims paid/interfund transfers and to incorporate into proceedings of
   the Board (3/9/07).

Recommendation: I recommend the claims for 3/9/07 be approved.

Attachments:
• Claim Report for 3/9/07 Claims

2. Allegan County Commission on Aging—change in by-laws (M1).

Recommendation: This is a non-administrative item.           The Administrator defers to the Board’s
discussion and/or direction.

Description: This item was discussed at the last board meeting and placed on the consent agenda for
approval by the full board.

Attachments:
• Resolution


ACTION ITEMS:

1.   Information Services - PC replacement proposal (07-032) (FN1).

Recommendation: I recommend the proposal be approved.

Description: This item has been budgeted and part of the annual PC replacement plan for 2007. This is
more of an operational item that still requires the Board’s approval; I placed it on the agenda as an
action item for this reason.

Attachments:
• Resolution
• RFA 07-032
• Purchase Proposal
• RFP Bid #IS 00123007


2. Information Services—approve video surveillance system maintenance contracts (07-026) (FN2).

Recommendation: I recommend the contracts be approved and the Board Chairman to sign.
Description: This item was discussed at the last board meeting and placed on this agenda for action.
Most of the funds have been budgeted for in the 2007 budget, however, due to this unexpected
expenditure the IS Department may need to adjust their budget later in the year.

Attachments:
• Resolution
• RFA 07-026
• Maintenance Contract


3. Facilities Master Plan—Probate Court Project (FN3).

Recommendation: I recommend this item be approved.

Description: As discussed at the 3/1/07 Board Planning Session, the Facilities Master Plan will move
ahead with the Probate Court portion using 2006 turnback funds, with a maximum cost of $750,000. A
project team comprised of the County Administrator, Finance Director, Facilities Management Director,
Probate/Family Court Judge, Circuit Court/Friend of the Court Administrator, and Probate Court
Administrator. The project team will work with Tower Pinkster Titus to develop a final plan to be
reviewed by the Allegan County Planning Commission. The project team will supply status reports to
the Board via the County Administrator and will also address previously outlined needs and issues by
other departments; either revising the Facilities Master Plan or developing a new one to include those
needs.

Attachments:
• Resolution


4. Transportation - Revised MDOT Project Authorization 2002-0003/Z16/R1 (07-029) (FN4).

Recommendation: I recommend this authorization be approved for final action as the state is
requesting that this be done as soon as possible.

Description: The original application on this was approved. This is a request to extend the funding to
cover the costs of the software project. Please see project plan in discussion item one.

Attachments:
• Resolution
• RFA 07-029
• Project Authorization Z6/R1
• Previous project authorization (2002 - Z6)



DISCUSSION ITEMS:



                                                                                                         2
1. Transportation – Transit dispatching and scheduling software (07-030) (FN_),

Recommendation: I recommend the bid be awarded to Trapeze Software Group for $50,150, and
moved to March 15th for final approval.

Description: See the comments in the attached project team document.

Attachments:
• Draft Resolution
• RFA 07-030
• Project Document


2. Sheriff Department - Purchase vehicles (07-036 Revised) (FN_).

Recommendation: I recommend approval of the purchase of these vehicles.

Description: I recommend approve of this purchase. If the board has no objection to moving ahead
with this as it has already been approved through the CIP portion of the budget, I would ask that final
action be considered as they need to place the order by March 15th.

Attachments:
• Draft Resolution
• RFA 07-036 (Revised)
• RFA Presentation Bid Form
• Vehicle list – cost breakdown


3. Health Department – Approve Organizational Plan (07-019) (HS_).

Recommendation: I recommend review and approval of the organizational plan of the Health
Department by the Board.

Description: For accreditation purposes, the Health Department has submitted their organizational plan
for approval by the full board. I have only attached the checklist which describes its contents and the
approval form, which if adopted by the board would require the chairman’s signature. However, the
plan itself is quite voluminous and is available if you chose to review it in its entirety (contact Denise).

Attachments:
• Draft Resolution
• RFA 07-019
• Plan checklist
• Approval Form




                                                                                                               3
4. Adopt Room Use Policy (M_).

Recommendation: I recommend this policy be adopted by the Board.

Description: The attached proposed policy for room use in County Buildings has been reviewed by the
Executive Team and also presented at the last Department Head meeting for review in that venue. Input
and comments were requested of the Department heads; the policy as it was presented was accepted.
The policy will allow departments and agencies of the County to use meeting rooms as needed through a
specified scheduling agent. The primary focus of the policy is declaring that the County will not utilize
its conference rooms for any non-County business.

Attachments:
• Draft Resolution
• Room Use Policy


5. Jail Complex Committee.

Description: At our last meeting, Commissioner Kapenga requested a discussion to potentially give
direction to the jail committee to bring back their conclusion to the Board of Commissioners within six
weeks and discuss further direction.

Attachments:
• None.

6. 10 Year Plan to End Homelessness-Steering Committee – Board Representation.

Recommendation: This is a non-administrative item. I will defer any recommendation to that of the
Board.

Description: ACCMH Director Paul Brinkley has requested Board representation on the steering
committee that will be fine-tuning the 10 Year Plan to End Homelessness in which our Board adopted a
proclamation back in December 2006. If the Board decides to provide a representative, it should be
determined whether it be included in our Boards & Commissions list and if per diem and mileage will be
allowed to those attending on behalf of the Board.

Attachments:
• None.

7. M40 Holland Transportation Safety Committee—Board Representation.

Recommendation: This is a non-administrative item. I will defer any recommendation to that of the
Board.




                                                                                                            4
Description: This item was brought up at the February 22 regular meeting by Commissioner Burns. He
is requesting that this committee be authorized to allow board representation on the Board’s behalf. He
and Commissioner Kapenga have been attending these meetings on the possibility to have a traffic
signal designated at the Tulip City Truck Stop south of 196 on M40 where a fatal accident occurred
earlier in the year. If the Board decides to provide a representative, it should be determined whether it
included in our Boards & Commissions list and if per diem and mileage will be allowed to those
attending on behalf of the Board.

Attachments:
• Minutes of the 2/20/07 M40 Holland Transportation Safety Committee meeting




                                                                                                            5
                                               Sally Brooks Allegan County Treasurer
                                             Generating Revenue and Safeguarding Funds




                                              Allegan County Treasurers office provides a wide range of services to our residents
                                              and performs a variety of functions. We are required by State mandate to maintain the
Allegan County Treasurer




                                              county treasury and are responsible for the collection and deposit of all public
                                              monies.

                                              Safeguarding of Public Funds:

                                              √      Positive Pay
                           March 2007




                                              Beginning with the Board Resolution in Dec 2005 our goals has been to implement
                                              the many changes with our new depository relationship. We were able to improve not
                                              only the way we do business but also through new technology improvements able to
                                              better protect public funds. We have additional safeguards in place through “positive
                                              pay” so that all disbursements of public funds are compared and monitored to insure
                                              accurate and authentic request before funds are released from our checking accounts.


                                              √      Check Image Scanner
                           Annual Report




                                              With our “check image scanner”, we are using new technology in the transfer of our
                                              daily deposits to the bank. We now send all checks electronically with a direct
                                                                                   connection to our banking institution. This
                                                                                   process has increased the interest earnings
                                                                                   by having same day deposit of monies and it
                                                                                   has streamlined the way in which we do
                                                                                   business, an also gives us an accurate
                                                                                   accounting record to verify all monies are
                                                                                   accurately received to better protect and
                                                                                   account for all deposits.


                                                                                      √      Delivery vs Payment
                                           In our continuing process to improve, the way we do business and protect county assets
                                           we have implemented “Delivery vs Payment”. This is a simultaneous exchange of
                                           1
securities and cash. The safest method of settling in either purchase or sale of an
investment. In the DVP settlement, the funds are wired from our account and the security
is delivered from the seller’s accounts simultaneous and independently. We now have a
custodial bank that acts as a third party that safe keeps and holds our assets as we invest
public funds. This arrangement insures that all monies are delivered and accounted for as
we do business. This process gives us one more way to insure safety and protection of
public monies.


√      Check-Express
Our office this past year has also instituted with the State of Michigan a process called
“Check-Express”. All state warrants are wire transferred directly to our account as they
are issued. This process eliminates a three-day lag time by mail delivery, and insures that
this office receives funds directly. This provides a centralized collection of all funds that
we receive and enables us, a quicker turn around on collection of public monies. This has
an added advantage of protection of funds by insuring that checks are not lost, destroyed
or misplaced.

Delinquent Tax Revolving Fund / Generating Revenue
Our delinquent tax revolving fund was established in the early 1980’s and often is
referred to as an enterprise service fund. The purpose of the DTR fund is to make full
payment for all delinquent property taxes to all units of governments. When property
owners do not pay their property taxes by February 28, the taxes are designated
delinquent. During “March settlement” in our office, we will settle with twenty-four
township, seven cities and two villages in purchasing the delinquent tax roll from each of
these units of government. This year we expect to pay approximately $7,300,000.00 from
our delinquent tax revolving fund. This fund also supports our principal and interest
payments on the Human Service Building. See below for chart on Interest Penalty
Interest and Collection fee on Taxes

Year       2000     2001     2002     2003     2004     2005     2006
Amount     $707,583 $639,066 $681,091 $823,904 $822,494 $875,179 $912,812



Tax Reversion
Forfeiture is the process after taxes are delinquent in our office for 1 year. Starting March
1st, we will approximately have 750 to 800 parcels that begin the process to foreclosure
and sale at auction. See below for tax liability and auction proceeds.

                 2006               2005               2004                2003

Tax Liability    $31,451.09         $22,194.98         $ 6,597.90          $ 6,609.85
Auction          $58,596.48         $79,611.19         $71,759.57          $87,751.16
2
Proceeds


We are one of two counties’ that do in house title searches. This allows us to retain added
fees of $240.00 per parcel starting with the March 1st date. We now have a reversion fund
of $1,066,921. As we continue to improve our process this year we are implementing
new technology for required posting of property with the help of Land Information
Service department. We will use global positioning to identify parcel locations to insure
we are posting the correct parcels. This in turn will insure and protect our process if we
need to defend in a court action. As of the end of Feb. we have 129 parcels on our list to
foreclose if not redeemed by March 31, 2007. Our goal is not to foreclose on any-one’s
home and so-far we have been able to meet that. See Exhibit A for this years list
Auction Sept. 2006

                                               Casco Twp – 02-250-002-00
                                               SEV – 4,500 sold for $5,611.41
                                               1.44 acres




Casco Twp – 02-250-022-00
SEV – 26,400 sold for $10,047.94
1.78 acres




                                               Caso Twp – 02-124-008-0
                                               SEV – 7,300 sold for $1,972.94




Monterey Twp – 16-32-025-00
SEV 6,000 sold for $1,606.08
0.5 acres

3
                                                 Clyde Twp -04-017-007-00
                                                 SEV 3,300 sold for $11,381.38




Cash Management
The Allegan County treasurer’s Office functions as the County’s bank. We receive
deposits from all County departments, various local, state and federal agencies. We
                                             review and model best practices in cash
              Monthly Transactions           and financial management through
                                             effective internal controls. Our office
                                             monitors’ daily all banking activities,
  $25,000,000
                                             with a yearly average of $118,000,000
  $20,000,000                                in transactions, and a monthly average
                                      Credit of just under $10,000,000.
  $15,000,000
                                          Debt
    $10,000,000
     $5,000,000
            $0
                  6
           M 6




                 06
                 06




                  6
                 06
               l-0
                -0
                -0




              v-
              n-




              p-
             ay
             ar



            Ju



           No
           Ja




           Se
           M




                       2006
                                                    Public Act 20 provides for investment
of public funds and our investment policy defines the parameters with in which county
funds are         managed. Our
guidelines of Investments made                                Maturity Distribution
with public funds are selected by
Safety, Liquidity and Yield. It is
our policy to provide the highest     1 year plus                                     52.92%

investment return with the
                                    180 thru 365  1.68%
maximum security while meeting
the daily cash flow demands. See     90 thru 179      6.55%
chart for Maturity Distribution and
Composition                            60 thru 89       7.73%                                                     Series1


                                       30 thru 59                    18.85%


                                        1 thru 29               12.27%


                                              0.00%   10.00%     20.00%       30.00%   40.00%   50.00%   60.00%

4
                                       Investment Portfolio Composition


                       Money Market,
                          21.05%
                                                                  U.S.Agencies,
                                                                     36.84%




                        Certificates of                        Commercial
                       Deposit, 39.99%                        Paper, 2.12%




We will continue to ladder the investments changing the weight of the ladder to take
advantage of the yield curve and monitor the overall trends compared to duration. Our
average earning on U.S.Agencies is 4.40% and CD rates currently are averaging 5% to
5.30%. compared to the national cd average of 4.86%. Our interest earning for 2006 was
$2,044,895 on investments. Please see attached list of investments as of 2/28/2007.



Balance Sheet: as of 12/31/06 and before close of “13month”.
Please see Exhibit B


    √ Fund: is an independent accounting entity with a self-balancing set of
        accounts, created for the purpose of carrying on a specific activity. We have
        an accounting for 105 funds in our balance sheet.
    √ Category: describes a group of funds, see list below:




       General fund:
             The General Fund is used to account for all financial resources of
             Allegan County except those required to be accounted for in another
             fund.
       Investment pool:
             All investments are accounted for through this fund except those
             required to be accounted for in another fund. These funds are subject
             to Public Act 20 which governs the way we invest all public funds.
       Special Revenue Funds:


5
            Special revenue funds are used to account for the proceeds of specific
           revenue sources. Transactions of a service type special assessment are
           recorded in these funds.

    Debt Service Funds:
           These funds are used to account for the payment of interest and
           principal on long-term debt.

    Capital Projects Funds:
           These funds are used to account for the construction of capital assets
           funds.
     Enterprise Funds:
          Are used to report any activity for which a fee is charged to external
           users for goods or services. This category is where delinquent taxes
           are recorded and accounted for. Within this category we use a large
           portion of the funds for “March” settlement where we pay for taxes
           from the local units of government which maintains our revolving tax
           account.




6
02/26/2007                                               FORFEITURE LIST FOR ALLEGAN COUNTY
Exhibit A                                             20066 FORFEITURE OF 2004 AND PRIOR TAXES                          Last Day to Pay
FEES COMPUTED AS OF: 02/26/2007                                                                                          April 2, 2007
                         TAX INTEREST/FEES                     TOTAL
PARCEL                          DUE             DUE             DUE TAX YEARS DELINQUENT
------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-01-013-031-71               1,781.28          932.51        2,713.79 2004

BEG 66.02'W & 2789.41' N OF S 1/8 PST OF SE 1/4 TH W 200' TH N 288.55' TH S 62
DEG 02'01"E 226.44' TH S 182.36' TO POB SEC 13 T2N R13W (99)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-01-015-005-40               1,027.70          646.08        1,673.78 2004

COM 200' S OF W 1/4 PST TH E 290.4' TH S 150' TH W 290.4' TH N 150' TO POB SEC
15 T2N R13W (88)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-01-019-014-00                 302.48         131.00          433.48 2004

BEG AT SW COR OF N 15 A OF NW 1/4 OF SW FR 1/4 SEC 19 TH E 544.5 FT N 120 FT W
544.5 FT S 120 FT TO BEG SEC 19 T2N R13W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-01-029-041-20                 93.78          272.51         366.29 2004

W 132' OF N 330' OF E 1/2 SE 1/4 SW 1/4 SEC 29 T2N R13W (03)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-01-034-066-00               3,053.74         1,456.50        4,510.24 2004

COM AT CTR SEC 34 TH E ON E & W 1/4 LIN 181.2 FT TH S 395 FT TH E 114.07 FT TO
POB TH S 345.51 FT TO N LIN HWY M}89 TH S 67 DEG E ALG SD HWY 113.95 FT TH N 12
DEG 51' 53" E 398.83' TH W 194.60' TO POB SEC 34 T2N R13W (83)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-01-035-030-00               1,035.31          649.12        1,684.43 2004

COM 500 FT S & 130 FT W OF CTR OF SW 1/4 OF SEC 35 TH W 130 FT TH S TO CTR STL M
89 TH SELY ALONG SD HWY TO PT DIRECT S OF PL OF BEG TH N TO PL OF BEG SEC 35 T2N
R13W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-01-120-023-00                 419.59         177.83          597.42 2004

LOT 23 BALL'S SUBDIVISION SEC 35 T2N R13W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-01-120-025-00                 110.38         279.16          389.54 2004

LOT 25 BALL'S SUBDIVISION SEC 35 T2N R13W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-01-120-026-00                 203.07         316.23          519.30 2004

LOT 26 BALL'S SUBDIVISION SEC 35 T2N R13W.




                                                                                                                                                               1
            ------------------------------------------------------------------------------------------------------------------------------------------------
03-01-220-001-00          1,561.19          844.48        2,405.67 2004

LOTS 1 & 2 HECKMAN HEIGHTS SEC 21 T2N R13W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-02-013-001-10                 557.15         457.87         1,015.02 2004

S 260' OF N 1/2 N 1/2 NE 1/4 SEC 13 T1N R16W (88)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-02-018-022-00                 925.36         605.14         1,530.50 2004

N 162' OF W 246' OF S 939' SW 1/4 SEC 18 T1N R16W (80)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-02-023-020-00                 935.34         609.13         1,544.47 2004

S 396 FT OF E 214.5 FT OF SE 1/4 SEC 23 T1N R16W


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-02-025-018-00                 456.50         192.60          649.10 2004

N 10 A OF S 26 AC NE 1/4 SE 1/4 S OF DILLEY DRAIN EX W 846.61' SEC 25 T1N R16W
(02)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-02-029-001-00               1,596.94          873.78        2,470.72 2004

N 1/2 NE 1/4 EX THE N 439.90' OF E 198' ALSO EX S 879' OF E 264' ALSO EX W 495'
OF E 1420.73' OF N 439.90' ALSO EX S 208.70' OF W 417.40' N 1/2 NE 1/4 SEC 29
T1N R16W (94)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-02-035-015-00               2,403.30         1,196.32        3,599.62 2004

SE 1/4 SE 1/4 EX W 10 AC SEC 35 T1N R16W (84)


-----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-02-036-024-00                 404.86         171.94          576.80 2004

THE N 132 FT OF A PAR DES AS; COM 198 FT N OF SE COR OF SEC TH W 214.5 FT TH N
280.5 FT TH W 445.5 FT TH N 568.84 FT TH E 660 FT TH S 849.33 FT TO BEG SEC 36
T1N R16W


-----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-02-111-026-00                 74.66          264.87         339.53 2004

LOTS 26 & 27 BLK 11 BLACK RIVER PARK SECS 27 & 34 T1N R16W.


----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-02-112-005-00                 31.83          247.73         279.56 2004

LOT 5 BLOCK 12 BLACK RIVER PARK SECS 27 & 34 T1N R16W.

------------------------------------------------------------------------------------------------------------------------------------------------------------------
-----------
03-02-117-001-00                 34.38          248.76         283.14 2004

LOT 1 BLK 17 BLACK RIVER PARK SECS 27 & 34 T1N R16W.




                                                                                                                                                               2
-----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-02-117-002-00                 34.38          248.76         283.14 2004

LOT 2 BLK 17 BLACK RIVER PARK SECS 27 & 34 T1N R16W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-02-117-003-00                 93.55          272.42         365.97 2004

LOTS 3 & 4 BLK 17 BLACK RIVER PARK SECS 27 & 34 T1N R16W.


-----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-02-120-029-00                 74.66          264.87         339.53 2004

LOTS 29 & 30 BLK 20 BLACK RIVER PARK SECS 27 & 34 T1N R16W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-02-323-029-00                 639.53         490.81         1,130.34 2004

LOTS 29 & 30 BLK 23 MIAMI PARK 1 SEC 18 T1N R16W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-02-645-004-00               1,943.48         1,012.40        2,955.88 2004

UNIT 4 SAN BAR BEACH CONDOMINIUM SEC 35 T1N R17W (02)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-02-739-008-00                  5.27         237.89          243.16 2004

LOT 8 BLK 39 SOUTH HAVEN HIGHLANDS SEC 24 T1N R17W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-03-012-005-00                 719.52         522.80         1,242.32 2004

E 277.37' SE 1/4 NE 1/4 LYING S OF C/L OF DITCH SEC 12 T1N R14W (92)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-03-019-002-00               1,034.24          648.70        1,682.94 2004

COM AT NE 1/4 COR TH W 977.64' TO POB TH S 1320' TH W 660' TH N 1320' TH E 660'
TO POB SEC 19 T1N R14W (2001)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-03-022-010-00                 633.59         263.43          897.02 2004

E 1/2 SE 1/4 NW 1/4 EX BEG 1048.77' N OF CTR PST TH W 200' TH S 95.64' TH W
459.26' TH N 359.64' TH E 658.43' TH S 264' TO POB SEC 22 T1N R14W (91)




03-03-210-019-00               1,330.28          767.11        2,097.39 2004

LOT 19 & PT LOT 20 BEG AT SW'LY COR LOT 19 TH NE'LY ALG W'LY LOT LIN TO DUCK
LAKE TH SE'LY ALG SD LK 98.1' TH S 38 DEG 20'W 214.86' TH S 36 DEG 25'05"W
116.26' TH N 58 DEG 50'W 21.8' TO POB CARLSON'S LAKEWOOD SUBDIVISION SEC 36 T1N
R14W (96)


--------------------------------------------------------------------------------------------------------------------------------------------------------------
03-03-340-001-00                 420.32         403.13          823.45 2004




                                                                                                                                                                 3
LOT 1 FLORIAN BURTON PLAT SEC 21 T1N R14W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-04-003-041-20                 437.07         409.83          846.90 2004

W 1/2 W 1/2 NE 1/4 SW 1/4 SEC 3 T2N R15W (79)


--------------------------------------------------------------------------------------------------------------------------------------------------------------
03-04-003-053-12               1,166.42          701.57        1,867.99 2004

COM AT S 1/8 PST SE 1/4 TH E ON S SEC LIN 230' TO POB TH N 450' TH E 200' TH S
450' TO S SEC LIN TH W ON SD LIN 200' TO POB SEC 3 T2N R15W (99)


----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-04-004-080-00                 450.37         415.14          865.51 2004

COM AT A PT WHICH IS 470.25 FT S & 470.25 FT W OF THE NE COR OF SE 1/4 SEC 4 AS
POB TH W 208.71 FT TH S 208.71 FT TH E 208.71 FT TH N 208.71 FT TO POB SEC 4 T2N
R15W. (72).


----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-04-021-031-00                 255.88         337.36          593.24 2004

W 1/2 OF NW 1/4 OF SW 1/4 SEC 21 EX COM AT NW COR SD DESC AS POB TH E 625 FT TH
S 462 FT TH W 495 FT TH S 330 FT TH W 330 FT TH N TO POB SEC 21 T2N R15W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-04-028-001-20                 97.12          273.84         370.96 2004

E 110' OF W 130' OF N 396' E 1/2 NE 1/4 NE 1/4 SEC 28 T2N R15W (86)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-04-029-002-00                 201.92          90.77         292.69 2004

COM AT E 1/4 PST TH N 88 DEG 54' 15" W 379.48' TH N 854.95' TH E 367.2' TH S
862.12' TO POB SEC 29 T2N R15W (79)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-04-032-001-00                 563.07         460.23         1,023.30 2004

S 6 AC OF N 12 AC OF E 1/4 NE 1/4 LYING E OF PMRR EX THE S 470' SEC 32 T2N R15W
(99)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-04-032-012-50                 585.49         469.20         1,054.69 2004

E 123.5' OF W 289.25' OF W 30 AC SE 1/4 SEC 32 T2N R15W 7.5A


--------------------------------------------------------------------------------------------------------------------------------------------------------
03-04-032-017-00                 426.70         437.40          864.10 2004

COM 396.25' E OF N 1/8 PST SW 1/4 TH E 102.5' TH S 1317.35' TH W 102.5' TH N
1317.35' TO POB SEC 32 T2N R15W (72)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-04-032-023-00                 136.74         289.70          426.44 2004

COM AT A PT 1468.5' S OF THE E 1/4 PST TH N 88 DEG 20' W 409.53' TO E R/W LIN
C&O RR TH S ALG SD R/W TO S SEC LIN TH E ALG SD S SEC LIN TO SE COR OF SEC TH N
ALG E SEC LIN TO POB EX COM AT THE SE COR OF SEC TH N 88 DEG 23'17" W 407.30' TO



                                                                                                                                                                 4
E'LY R/W C&O RR TH N ALG SD R/W 620' TH S 88 DEG 23'17" E 407.44' TH S 620' TO
POB SEC 32 T2N R15W (94)


-------------------------------------------------------------------------------------------------------------------------------------------------------------
03-05-017-031-10               2,381.05         1,187.42        3,568.47 2004

N 124.84' OF W 1/2 SW 1/4 SE 1/4 SEC 17 T4N R12W (80)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-05-019-002-31                 908.68         598.47         1,507.15 2004

COM AT CTR OF SEC TH E 990' TH N 233' TH E 255' TH S 233' TH W 255' TO POB SEC
19 T4N R12W (03).


-----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-06-017-005-00                 214.13         320.66          534.79 2004

COM AT S 1/4 COR PST TH W 718.87' ALONG S SEC LIN TO POB TH CONT W 353.28' ALONG
SD SEC LIN TH N 408.69' TH N 88 DEGREES 49' 34" E 225' TH N 168.28' TH N 88
DEGREES 49' 34" E 333.38' TH S 400.97' TH S 88 DEGREES 49' 34" W 205.87' TH S
176' TO POB SEC 17 T4N R15W (2001)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-07-003-032-00                 586.18         469.47         1,055.65 2004

SEC 3 T2N R16W COM AT E 1/4 COR, TH S 874.5 FT FOR POB, TH S 100 FT M/L TO A PT
1627.74 FT N OF SE SEC COR (BEING THE N LIN OF S 10 AC OF NE 1/4 SE 1/4), TH W
1259 FT M/L TO C/L 64TH ST, TH N TO A PT 874.5 FT S OF E & W 1/4 LN, TH E TO
POB. CONT 2.9 A M/L




------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-07-005-004-00               3,924.00         1,804.60        5,728.60 2004

S 5 AC OF E 10 AC OF N 1/2 N 1/2 NE 1/4 EX E 471 FT OF S 150 1/2 FT OF S 5 AC OF
E 10 AC OF N 1/2 N 1/2 NE 1/4 SEC 5 T2N R16W



------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-08-014-001-00                 872.52         584.00         1,456.52 2004

THAT PT OF E 1/2 NE 1/4 E OF NYC RR SEC 14 T1N R11W. 40 AC.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-08-120-008-00                 683.65         283.47          967.12 2004

LOT 8 BEARDSLEY'S ASSESSOR'S PLAT SEC 29 T1N R11W. (69).


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-10-100-009-00                 766.12         541.44         1,307.56 2004

LOT 9 SEC 18 T3N R12W EAST LAKE SUBDIV.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-005-009-71                 25.81          245.32         271.13 2004

COM AT NW COR TH S 583' TO POB TH E 752.40' TH S 110' TH W 752.40' TH N 110' TO
POB EX THE S 517.93' OF N 927.1' OF W 714.61' OF NW 1/4 NW 1/4 SEC 5 T1N R15W
(02)




                                                                                                                                                                5
------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-008-008-00                 765.30         513.14         1,278.44 2004

N 50 FT OF S 250 FT OF THAT PT NE 1/4 NE 1/4 LYING E OF PM RR SEC 8 T1N R15W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-008-041-20                 72.53          64.01          136.54 2004

BEG 813.49' W OF CTR OF SEC TH W 227' TH N 257' TH E 115' TH S 24 DEG 15'50"E
281.87' TO POB SEC 8 T1N R15W (93)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-008-087-00                 262.35         339.93          602.28 2004

SW 1/4 SE 1/4 EX W 20 AC THEREOF ALSO EX THE E 413' OF THE S 295' ALSO EX COM SE
1/4 TH W 1716' ALG S LIN SEC 8 TO POB TH W 228.62' TH N 571.60' TH E 226.56' TH
S 571.60' TO POB SEC 8 T1N R15W (2001)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-008-087-10                 391.06         391.42          782.48 2004

THE E 190' OF THE S 295' OF THE SW 1/4 SE 1/4 SEC 8 T1N R15W (89)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-008-089-00                 194.79         212.91          407.70 2004

THE W 1 AC OF THE W 10 AC OF THE SW 1/4 OF THE SE 1/4 OF SEC 8 SEC 8 T1N R15W


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-008-090-00                 275.74         345.30          621.04 2004

THE E 10 ACRES OF THE W 20 AC OF THE SW 1/4 SE 1/4 OF SEC 8 SEC 8 T1N R15W



03-12-008-093-00                221.35          323.53          544.88 2004

COM 414.25' W OF SE COR TH N 2 DEG 10 1/2' W 880' TH W 495' TH S 2 DEG 10 1/2' E
434.41' TH E 391' TH S 2 DEG 10' 30" E 445.59' TH E 104' TO POB SEC 8 T1N R15W
(81)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-010-007-30                 703.49         516.40         1,219.89 2004

BEG 508' N OF CENTER OF SEC TH N 152.39' TH E 644.71' TH S 149.94' TH W 645.32'
TO POB SEC 10 T1N R15W (91)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-010-007-50                 356.08         152.43          508.51 2004

BEG 317' N OF SW COR NE 1/4 TH N 66' TH E 448' TH N 125' TH E 230.32' TH S 508'
TH W 232.36' TH N 317' TH W 415' TO POB SEC 10 T1N R15W (94)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-011-020-00               1,053.16          656.27        1,709.43 2004

W 10 A NW 1/4 SE 1/4 SEC 11 T1N R15W.



03-12-012-001-13                194.49          312.80          507.29 2004



                                                                                                                                                               6
COM AT NE COR TH W ON N SEC LIN 582.54' TO POB TH CONT W 66' TH S 1321.11' TH E
652.63' TO E SEC LIN TH N 947.10' TH W 583.70' TH N 373.51' TO POB SEC 12 T1N
R15W (98)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-012-001-14                 136.23         289.50          425.73 2004

COM AT NE COR TH W ON N SEC LIN 648.54' TO POB TH CONT W 330.03' TH S 1321.34'
TH E 330.03' TH N 1321.11' TO POB SEC 12 T1N R15W (98)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-017-009-00                 221.26         323.50          544.76 2004

N 1/2 NW 1/4 NW 1/4 EX E 10 AC THEREOF SEC 17 T1N R15W


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-018-004-10                 309.85         161.99          471.84 2004

W 1/2 OF W 217.8' OF N 200' NE 1/4 NE 1/4 SEC 18 T1N R15W (93)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-018-012-10                 33.24          248.30         281.54 2004

N 1/2 SE 1/4 NW 1/4 SEC 18 T1N R15W (89)



02/26/
03-12-018-022-20                277.92          346.17          624.09 2004

E 330' OF W 1618.63' OF S 346.5' SW 1/4 SEC 18 T1N R15W (97)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-022-002-30                 285.46         349.19          634.65 2004

N 1/4 SW 1/4 NE 1/4 SEC 22 T1N R15W (88)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-028-020-00                 553.29         456.31         1,009.60 2004

N 132 FT OF S 660 FT OF W 330 FT SW 1/4 SEC 28 T1N R15W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-028-027-52                 809.42         558.77         1,368.19 2004

BEG AT SE COR TH N ON E SEC LIN 332.50' TH W 342.17' TO POB TH S 08 DEG 21' 20"
E 293.94' TH ON A CHORD BEARING S 77 DEG 9' 53" W 171.14' TH N 08 DEG 21' 20" W
335.90' TH E 173' TO POB SEC 28 T1N R15W (2001)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-034-020-00                 261.69         339.68          601.37 2004

COM AT A PT 573 FT E OF SW COR OF S 1/2 OF SW 1/4 RUNNING E 100 FT TH N 20 RDS
TH W 100 FT TH S 20 RDS TO BEG SEC 34 T1N R15W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-361-019-00                 23.42          244.43         267.85 2004

LOTS 19 & 20 BLK 11 LAKE VIEW PARK SEC 2 T1N R15W (96)




                                                                                                                                                               7
------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-365-007-00                 13.93          241.01         254.94 2004

LOT 7 BLK 15 LAKE VIEW PARK SEC 2 T1N R15W.


----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-378-004-00                 13.93          241.01         254.94 2004

LOT 4 BLK 28 LAKE VIEW PARK SEC 2 T1N R15W.


---------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-401-009-00                 21.12          243.60         264.72 2004

LOT 9 BLK 1 LOWER SCOTT LAKE SUBDIVISION SEC 4 T1N R15W.


----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-402-024-00                 15.35          241.52         256.87 2004

LOT 24 BLK 2 LOWER SCOTT LAKE SUBDIVISION SEC 4 T1N R15W.



                        -----------------------------------------------------------------------------------------------------------------------------------------
03-12-422-004-00                 13.45         240.84          254.29 2004

LOT 4 BLK 22 LOWER SCOTT LAKE SUBDIVISION 2 SEC 4 T1N R15W.


-----------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-433-010-00                 20.21          243.28         263.49 2004

LOTS 10 & 11 BLK 33 LOWER SCOTT LAKE SUBDIVISION 3 SEC 3 T1N R15W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-630-115-00                 448.17         414.27          862.44 2004

LOTS 115, 116 & 117 SHERMAN PARK SEC 4 T1N R15W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-700-060-10               1,729.94          926.98        2,656.92 2004

LOTS 27-29 & LOTS 59-63 TAYLOR'S SECOND ADDITION SEC 9 T1N R15W (2000)


-----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-12-745-002-00                 72.11          248.84         320.95 2004

LOT 2 ALSO THAT PART OF LOT 3 BEG 226.96 FT N 89 DEG 52'58"W OF THE NE COR LOT 3
TH S 0 DEG 07'02"W 40' TH N 89 DEG 52' 58"W 85' TH N 0 DEG 07'02" E 40' TH S 89
DEG 52'58" E TO POB UPPER SCOTT LAKE SOUTH SEC 15 T1N R15W (89)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-13-018-058-00               4,654.37         2,096.74        6,751.11 2004

COM AT A PT IN THE CTR OF THE INTER -SECTING HWY'S AT THE SW COR OF SE 1/4 SEC
18 TH N'LY ALG CTR N & S HWY 158 FT TH E 152 FT TH S 158 FT TH W 152 FT TO POB
SEC 18 T4N R11W. (70).


-----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-13-018-062-00               1,165.19          701.08        1,866.27 2004

S 50 FT OF N 275 FT OF S 433 FT W 158 FT SW 1/4 SE 1/4 SEC 18 T4N R11W.



                                                                                                                                                                  8
------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-14-021-005-00               1,793.16          952.27        2,745.43 2004

THE N 1265.18 FT OF W 1/2 NE 1/4 EX E 206.8' THEREOF ALSO EX THE W 206.58' SEC
21 T3N R15W (91)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-14-027-020-00                 226.51         325.60          552.11 2004

PT OF THE NW 1/4 OF SEC 27 DES AS BEG AT A PT ON THE CTR LIN OF OLD ALLEGA RD
DIST S 89 DEG 11' 30" E 278.25 FT ALG THE N LIN OF SEC 27 & S 39 DEG 35' 01" E
622.64 FT FROM THE NW COR OF SEC 27 & PROC TH N 50 DEG 24' 59" E 731.81 FT TH
ALG THE N LIN OF SD SEC S 89 DEG 11' 30" E 462.95 FT TH S 50 DEG 24' 59" W
1084.41 FT TH N 39 DEG 35' 01" W 300 FT TO THE POB SEC 27 T3N R15W.



---------------------------------------------------------------------------------------------------------------------------------------------------------------
03-14-029-004-10                 795.39         553.16         1,348.55 2004

COM AT N 1/8 PST NW 1/4 SEC 29 TH E ON N LIN SD SEC 250' TO POB TH S 14 DEG E
315' TH S 50 DEG E 271' TH E PPL TO N LIN SD SEC 800.92' TH N 479.84' TO N 1/4
PST SD SEC TH W ALG SD N LIN TO POB SEC 29 T3N R15W.


------------------------------------------------------------------------------------------------------------------------------------------------------------
03-14-300-003-00                 988.73         630.50         1,619.23 2004

UNIT 3 HUNTERS RIDGE CONDOMINIUM SEC 19 T3N R15W (2001)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-15-019-008-00               3,993.45         1,832.38        5,825.83 2004

S 794.30' OF N 2095.36' OF THAT PT OF SW 1/4 LYING E OF 12TH ST & W OF 131 HWY
SEC 19 T2N R11W (96)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-15-019-010-00               2,135.61         1,089.24        3,224.85 2004

N 1301.06' OF THAT PT OF SW 1/4 LYING E OF 12TH ST & W OF 131 HWY SEC 19 T3N
R11W (96)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-15-019-011-00                 586.63         469.66         1,056.29 2004

S 447' OF THAT PT OF SW 1/4 LYING BETW 131 HYW AND 12TH ST AND N OF M-118 HWY
SEC 19 T2N R11W (96)


-----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-16-001-004-10               1,590.46          871.19        2,461.65 2004

E 1/2 N 1/2 W 1/2 NE 1/4 SE 1/4 SEC 1 T3N R13W
TOGETHER WITH EASEMENT FOR INGRESS/EGRESS ON EXISTING
DRIVEWAY ON W 1/2 N 1/2 NE 1/4 SE 1/4 SD SEC 1.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-16-004-012-50                 888.21         590.29         1,478.50 2004

W 1/2 NW FRAC 1/4 EX THE S 984.66' ALSO EX BEG AT NW COR OF SEC TH S 817.5' TH E
414.46' TH N 295.93' TH E 417.42' TH N 521.78' TH W TO POB ALSO EX BEG 1602.47'W
OF N 1/4 PST TH S 379.97' TH W 226.09' TH N 379.91' TH E 232.55' TO POB ALSO EX
BEG 1326.22' W OF N 1/4 PST TH S 414.43' TH W 210.25' TH N 414.43' TH E 210.25'



                                                                                                                                                                  9
TO POB SEC 4 T3N R13W (99)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-16-030-002-14                 798.60         469.31         1,267.91 2004

S 420' OF E 1/2 SE 1/4 NE 1/4 EX S 5 AC THEREOF SEC 30 T3N R13W (00)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-17-026-046-00                 871.72         583.69         1,455.41 2004

W 270 FT OF E 540 FT OF S 484 FT OF SW 1/4 SE 1/4 SEC 26 T1N R12W. (71).




------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-18-035-010-00                 650.47         495.19         1,145.66 2004

COM 587' E OF NW COR TH S 330' TH E 183' TH N 330' TH W 183' TO BEG SEC 35 T4N
R14W


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-19-032-002-00                 440.85         411.33          852.18 2004

COM AT NE COR SEC 32 TH W 200' TH S 501' TH E 200' TH N 501' TO POB SEC 32 T4N
R13W (73)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-20-012-019-00               1,694.45          912.78        2,607.23 2004

COM AT E 1/4 PST W 1321.64' ALG E & W 1/4 LIN TH S 330.03' TO POB TH CONT S
517.61' TH W 763.70' TH N 34 DEG 19' 46" W 190.58' ALG THE C/L OF OLD ALLEGAN RD
TH N 46 DEG 56' 01" W 273.88' ALG THE C/L OF OLD ALLEGAN RD TH N 496.62' TH E
1072.05' TO POB EX THE N 330.03' OF THE E 330.03' THEREOF AND ALSO EX COM AT E
1/4 PST TH W 1810.17' TO POB TH S 330.01' TH W 330.01' TH S 100' TH W 253.51' TH
N 430.02' TH E TO POB SEC 12 T3N R16W (01)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-20-022-021-00               1,385.58          564.23        1,949.81 2004

BEG AT N 1/4 COR TH S 820' TH W 564.43' TO POB TH S 250.01' TH E 433.02' TH S
420.13' TH W 1311.72' TH N 669.36' TH E 879.70' TO POB SEC 22 T3N R16W (02)


-----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-20-022-021-95               2,046.48         1,053.60        3,100.08 2004

COM AT N 1/4 COR TH E 547.25' TO POB TH CONT E 334.68' TH S 396' TH E 334.70' TH
N TO POB SEC 22 T3N R16W (02)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-21-002-049-11                 39.82          250.93         290.75 2004

E 104.42' OF W 208.83' OF N 626.5' OF THE NE 1/4 SE 1/4 SEC 2 T1N R13W (83)


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-21-023-008-10               1,522.69          844.08        2,366.77 2004

COM AT N 1/4 PST TH W 360' ALONG N SEC LIN TH S 442' TH E 360' TO N & S 1/4 LIN
TH N 442' ON SD 1/4 LIN TO POB SEC 23 T1N R13W (2000)


------------------------------------------------------------------------------------------------------------------------------------------------------------------



                                                                                                                                                             10
03-21-028-004-00                678.22          506.29        1,184.51 2004

COM AT NE COR LOT 31 OF EMMONS SUBDIVISION TH N 73 DEGREES 58' E 96.80' ALONG E
R/W MINKLER RD TH N 28 DEGREES 48' 27" E 130' ALONG SD R/W TO POB TH CONT N 28
DEGREES 48' 27" E 290' TH S 516.04' TH N 29 DEGREES 09' 20" W 300.01' TO POB SEC
28 T1N R13W (2001)


-----------------------------------------------------------------------------------------------------------------------------------------------------------------

03-21-440-005-00                141.88          291.76          433.64 2004

LOT 5 LAKELAND TERRACE PLAT SEC 9 T1N R13W.


---------------------------------------------------------------------------------------------------------------------------------------------------------------
03-21-440-006-00               1,033.02          648.20        1,681.22 2004

LOT 6 LAKELAND TERRACE PLAT SEC 9 T1N R13W.


---------------------------------------------------------------------------------------------------------------------------------------------------------------
03-22-016-002-40                 306.79         357.71          664.50 2004

COM AT N 1/4 PST TH S ON N & S 1/4 LIN 1320.64' TH E ON N 1/8 LIN NE 1/4 308.66'
TO POB TH CONT E 1013.01' TH S ON E 1/8 LIN NE 1/4 285.36' TH W 1321.48 TO CENT
LIN OF ALLEGAN DAM RD TH NELY ALG SD CENT LIN TO POB SEC 16 T2N R14W (97)


-------------------------------------------------------------------------------------------------------------------------------------------------------------
03-22-019-010-00                 542.58         452.03          994.61 2004

E 165 FT NW FRL 1/4 NW FRL 1/4 SEC 19 T2N R14W


-----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-22-032-002-10                 470.25         423.10          893.35 2004

S 333.7' OF E 1/2 NE 1/4 SE 1/4 EX THE S 33' THEREOF ALSO EX S 183.7' OF E
290.7' SEC 32 T2N R14W (95)


---------------------------------------------------------------------------------------------------------------------------------------------------------------
03-22-300-143-00                 94.08          272.63         366.71 2004

LOT 143 INDIAN SHORES SEC 14 T2N R14W.


-----------------------------------------------------------------------------------------------------------------------------------------------------------------

03-22-450-020-00                191.29          311.51          502.80 2004

LOT 20 NETHERCUTT POINTE SEC 22 T2N R14W.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-23-013-004-31               1,604.18          876.67        2,480.85 2004

COM 451.70' S OF N 1/8 PST NW 1/4 TH S 85 DEG 20' 17" E 246.40' TH S 86 DEG 01'
17" E 315.96' TO C/L OF 13TH ST TH S 300' TH N 85 DEG 41' 18" W 614.42' TH N
294.97' TO POB SEC 13 T2N R12W (02)


----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-23-024-001-10               1,063.83          660.53        1,724.36 2004

COM 270' N OF E 1/4 PST TH N 640' TH W 700' TH S 640' TH E 700' TO POB SEC 24
T2N R12W (94)




                                                                                                                                                                11
03-41-015-003-11                468.24          422.30          890.54 2004

COM AT SW COR TH E 638.82' TH N 60' TH W 44.51' TO POB TH N 156.01' TH W 331.01'
TH SWLY ALG 3424.04' RAD CUR TO RT WITH CHORD BEARING S 32 DEG 50' 42" W 138.08'
TH E 198.33' TH S 40' TH E 209.31' TO POB SEC 15 T3N R16W (04).


-----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-41-016-061-00               1,703.12          916.24        2,619.36 2004

COM 24.8 FT N OF SE COR OF W 1/2 SE 1/4 NW 1/4 SW 1/4 TH N 114.05 FT TH N 78 DEG
23' W 117.35 FT TH NWLY AT RT ANG TO HWY US 31 80.4 FT TO ELY SIDE OF SD HWY
US31 TH SWLY ALG SD HWY 59.75 FT TH TH SELY AT RT ANG TO SD HWY US 31 249.55 FT
TO BEG EX COM 94.3 FT N OF SE COR W 1/2 SE 1/4 NW 1/4 TH N 44.5 FT TH N 78 DEG
23' W 117.35 FT TO NE COR BLOCK BLDG TH SELY 133.8' TO BEG SEC 16 T3N R16W.


-----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-51-160-026-00                 741.30         531.52         1,272.82 2004

COM 33 FT E OF SW COR LOT 35 RUSSELL ADD TH N PLL W LIN LOT 35 109 FTTH E 78 FT
TH S PLL W LIN LOT 35 109 FT TO S LIN SD LOT TH W ALG S LIN SD LOT TO PL OF BEG
RUSSELL ADD.


----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-51-230-028-00                 361.55         379.62          741.17 2004

LOTS 28 TO 32 INC ALSO UNNUMBERED LOT LYING N OF LOT 30 GREEN'S ADDITION.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-51-240-058-00               1,391.68          566.67        1,958.35 2004

PT OF LOTS 53 & 54 COM AT THE SE COR LOT 53 TH N 80 FT TH W 63 FT TH S 80 FT TH
E 63 FT TO POB H. S. HIGGENBOTHAM ADDITION.


---------------------------------------------------------------------------------------------------------------------------------------------------------------
03-51-305-089-10                 46.97          253.79         300.76 2004

LOT 602 O.P. SEC 28 T2N R13W (90)


-----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-53-02-05-252-038              2,155.42        1,097.17         3,252.59 2004

N 132 FT OF S 264 FT OF LOT 144 ALSO W 1/2 OF THE N 132 FT OF S 264 FT OF LOT
145, BON ABODE SEC 5 T4N R15W


-----------------------------------------------------------------------------------------------------------------------------------------------------------------

03-53-02-08-200-034               488.63          433.46         922.09 2004

PART OF NE 1/4 OF SEC 8, T4N, R15W, CITY OF HOLLAND, ALLEGAN CO, MI, BEING DESC
AS: COM AT NE COR OF SD SEC 8, TH S 00D 47M 01S E 1,483.91 FT ALG E LI OF SD
SEC 8TO PT OF BEG; TH CONTINUING S 00D 47M 01S E 386.84 FT ALG E LI OF SD SEC 8;
TH N 89D 54M 58S W 675.34 FT ALG S LI OF N 29 ACRES OF E 41 ACRES OF NE 1/4 OF
SD SEC 8; TH N 00D 47M 01S W 1,163.82 FT ALG W LI OF E 41 ACRES OF NE 1/4 OF SD
SEC 8; TH S 89D 54M 58S E 151.70 FT PARALLEL WITH N LI OF SD SEC 8; TH S 00D 00M
08S E 782 FT ALG E LI OF OBJECT FREE AREA (O.F.A.) SD LI BEING 250 FT E;
PERPENDICULAR MEASURE, FROM CENTERLINE OF PROPOSED RUNWAY 18/36 OF TULIP CITY
AIRPORT; TH N 89D 32M 12S E 534.25 FT TO PT OF BEG. SUBJECT TO R-O-W FOR
LINCOLN AVENUE. ALSO SUBJECT TO EASEMENTS, RESTRICTIONS AND CONVEYANCES OF
RECORD. CONTAINS 8.576 ACRES. 1998


----------------------------------------------------------------------------------------------------------------------------------------------------------------



                                                                                                                                                             12
03-54-023-017-00               4,200.65        1,915.27         6,115.92 2004

COM ON S LINE ALLEGAN ST AT NE COR OF LOT 10 BLOCK 5 O.P. TH S 14 DEG 20' W 132'
TH S 75 DEG 40' E TO PLAINWELL RD TH N 28 DEG W TO ALLEGAN ST TH N 75 DEG 40' W
TO POB EX THE W 10' SEC 23 T1N R12W. (91).


-----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-54-023-022-00                 45.14          253.06         298.20 2004

N'LY 10 FT OF FOLLOWING DESC. COM AT SE COR LOT 20 BLK 5 O. P. TH S 75 DEG 40
MIN E 132 FT TH N 14 DEG 20 M E 165 FT TH N 75 DEG 40 MIN W 132 FT TH S 14 DEG
20 MIN W 165 FT TO BEG. SEC 23 T1N R12W.


-----------------------------------------------------------------------------------------------------------------------------------------------------------------
03-54-100-019-60               1,964.81         1,020.92        2,985.73 2004

COM 74.33 FT N OF SW COR OF LOT 19 COR OF FARMER & ALLEGAN STS. TH N 18.67 FT ON
E LIN OF FARMER ST TH E 40 FT TH S PPL WITH FARMER ST 23 FT TH W PPL WITH
ALLEGAN ST 13 FT TH N 4.33 FT TH W 27 FT TO POB O. P. SEC'S 22 & 23.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-54-116-012-00                 672.22         503.89         1,176.11 2004

NLY 165 FT OF ELY 66 FT OF WLY 132 FT BLOCK 16 O. P. SEC 22 & 23.


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-55-180-010-00                 886.35         364.53         1,250.88 2004

LOT 8 & 9 GILKEY ADDITION


------------------------------------------------------------------------------------------------------------------------------------------------------------------
03-57-511-005-00               3,046.25         1,453.50        4,499.75 2004

COM AT A PT N 70 DEG 46' 50" E 10 FT FROM NE COR LOT 5 BLK 1 MORRISON & DENSMORE
ADD. TH N 70 DEG 46' 50" E 129.47 FT TO W LIN MAPLE ST. TH S 101 FT ALG SD W LIN
TH W TO PT DIRECTLY S OF POB TH N TO POB MORRISON & DENSMORE ADDITION SEC 9 T3N
R16W.


-----------------------------------------------------------------------------------------------------------------------------------------------------------------
PARCEL COUNT: 124                   100,937.73        66,422.72 167,360.45




                                                                                                                                                             13
                                                                                                                                    Exhibit B




 Fund                                                                 Assets                             Liabilities       Fund
  No.                    Fund Name                Cash             Investments          Revenue          Combined         Balance

General Funds
  101   General                                   -311,229.51                          -$29,048,843.97   $25,780,346.87

Investment Pool
103    Pooled     Investment Fund                                  31,516,643.15

Special Revenue Funds
  201    County Road                         $    (223,952.08) $    2,749,625.00   $   (16,741,448.64)   16,207,368.74
  208    Parks                               $    (155,459.22)                     $      (560,409.23)      248,120.65
  210    Land Information systems            $     129,680.42                      $      (149,077.46)      170,599.78
  211    Central Dispatch                    $   3,689,636.11                      $    (1,612,961.13)    2,039,752.72
 211.3 Construction Millage                  $   3,598,659.44                                                11,718.00
 211.5 Central Dispatch Training             $      71,316.16                      $        (7,224.00)
 211.7 Cental Dispatch PA32 fund             $     752,722.56                      $      (199,725.00)       11,911.90
  215    Friend of the Court                 $     169,482.09                      $       (23,557.00)        5,147.63
  221    Health Dept                         $     248,080.28                      $    (2,992,901.85)    3,269,650.27
  222    Mental Health                       $   1,290,606.01                      $   (17,530,185.57)   18,468,002.24
 222.5 Mental Health Sick & Vac              $     314,127.02
 222.7 Risk Reserve for Self-Retetio
  230    Transportation Grant Fund           $     243,405.18                      $      (647,592.57)      766,059.72
  245 Public Improvement Fund                $   1,611,565.59                      $       (75,991.83)      646,930.22
  255    MIFPI Community team Fund           $      10,797.18
  256    Register of Deeds Automation fund   $     417,061.59                      $      (156,959.50)      177,215.12
  257 Budget Stabilization fund              $   1,897,690.00
  258 Sick & Vacation Liability Fund         $   1,568,242.03
  264    Officer Training                    $      45,636.92                      $       (33,678.54)       19,646.34
  265    Drug Law Enforcement Fund           $      99,274.16                      $        (7,121.01)          549.99
 265.1 Drug Law Enforecement                 $      23,179.93                      $          (690.99)
  266    Law Enforcement Training            $      16,432.83                      $       (15,212.16)        8,535.79
  269    Law Library Fund                    $      (1,720.16)                     $       (20,850.00)       40,981.85
  271    Grant Administration                $      71,312.29                      $       (18,949.96)       19,010.26
  275                                        $         130.60                      $    (1,216,826.00)    1,216,826.45
  277    Housing Assistance Fund             $      36,116.08                                                   518.40
 277.1 CDBG Loan Repayment                   $     257,476.90                      $       (80,037.60)
  279    Grants                              $    (205,085.84)                     $      (540,202.62)      679,514.84
                                                                                                                           Exhibit B


 280.1   Gunplain Police Services Contracts            $    (16,863.11)                $     (83,112.76)      95,330.82
 280.2   Fennville City Police Service Contracts       $    (22,530.22)                $     (77,096.76)      95,049.19
 280.3   Laketwon Police Services Contracts            $    (32,107.52)                $    (161,062.52)     182,747.74
 280.4   Fillmore Twp Police Services Contracts        $     14,283.53                 $     (90,534.88)      97,802.30
 280.5   Intermediate School District Police Service
 280.6   School Liaison                                $      8,375.46
 280.7   D.A.R.E.                                      $    (26,211.62)                $     (48,036.00)       75,180.42
 280.8   Lee Twp Police Services Contracts             $     19,148.66                 $    (164,361.64)      183,910.78
 280.9   Salem/Leighton/Dorr Police Services           $     (2,442.51)                $    (155,154.52)      176,593.88
  285    Revenue Sharing Reserve                       $     74,150.00                                      1,988,510.00
  290    Social welfare fund                           $    118,268.09                 $     (314,212.38)     271,496.24
  291    Medical Care Facility Fund                    $    808,696.45    600,000.00   $   (5,942,197.09)   5,810,307.19
 292.1   Child Care                                    $   (229,065.52)                $   (4,302,928.54)   4,503,792.65
 292.2   Child Care Welfare Fund                       $        955.30                                             22.00
  294    Veterans Trust                                $      3,082.74                 $       (5,175.00)       3,066.96
  295    Senior Citizens                               $    (20,000.00)

Debt Service Funds
 364.5   Filmore Twp Sewage                            $      1,312.72                       -121,900.00      122,400.00
 364.6   Wayland City Sewage                           $       623.24                        -119,425.00      119,775.00
 365.1   Casco/South Haven Debt                        $       403.32
 365.2   Wayland City Debt                             $       807.94                        -106,687.50      106,737.50
 365.3   Allegan Twp Debt                              $       518.77                         -76,750.00       76,750.00
 365.4   Saugatuck City Debt                           $       610.39                         -79,788.50       79,962.50
 365.5   Saugatuck Debt                                $       979.21
 365.6   Dorr/Leighton Debt                            $     1,510.24                                               0.00
 365.8   Casc/S.Haven Water Debt                       $     4,178.35                         -51,550.00       51,400.00
  366    Building Authority debt MCF                   $   107,833.03                        -206,125.00      102,112.50
 366.2   Building Authority Debt H.Services BLDG       $       725.00                        -731,680.74      758,725.03
 366.4   Otsego Water/Sewer Debt                       $     1,719.32                        -260,775.00      260,125.00
 366.5   Martin Village Debt                           $     2,433.95                         -78,914.94       77,857.56
 366.6   Water/Sewer Refunding                         $     7,207.43                         -57,135.01       56,510.02
 366.7   Casco                                         $   (23,452.29)                       -331,593.77      356,018.77
 366.8   Fillmore Water/Sewer                          $    24,557.23                        -164,414.58      164,039.50
 366.9   Otsego Water/Sewer Debt                       $      1,482.06                        -26,530.89       25,048.83

Capital Projects Funds
  466    Building Authority Construction MCF           $    (35,457.49)                                              -
 466.1 Building Authority Construction 911             $   (376,673.87)          -                                   -
                                                                                                                                       Exhibit B


 466.2   Building Authority Construction H.Services   $     (91,413.49)                  -                                27,105.51
 466.3   Building Authority-Gen                       $     (21,573.25)                                                    1,673.25
 466.4   Otsego Water & Sewer Const.                  $         108.84            12,645.50
 466.5   Martin Village Water                         $      13,255.55                                   (113.76)           7,500.00
 466.8   Fillmore Water/Sewer Const.                  $    (211,105.65)          500,000.00           (55,872.73)       1,892,101.66

Enterprise Funds
  521    Information Services                         $       57,476.29                                                         -
  522    Tax Billing - Equalization                   $            0.20                                                         -
  616 Delinquent Tax Revolving                        $    8,944,169.91                               (11,315.26)        731,680.74
  619 Delinquent Tax Revolving 2000 taxes             $    2,830,442.26                                (2,831.79)               -
 619.1 Delinquent Tax Revolving 2001 taxes            $      926,328.45                                (5,565.33)               -
 619.2 Delinquent Tax Revolving 2002 taxes            $      889,171.41                                (8,455.12)               -
 619.3 Delinquent Tax Revolving 2003 taxes            $      878,014.87                               (77,068.16)               -
 619.4 Delinquent Tax Revolving 2004 taxes            $      569,660.23                              (386,317.56)               -
 619.5 Delinquent Tax Revolving 2005 taxes            $   (1,696,632.94)                             (402,667.85)
 619.6 Delinquent Tax Revolving 2006 taxes            $      305,696.32                                  (594.45)
  620    Tax Reversion                                $       73,714.03                                   (15.00)        165,082.64
 620.1 Tax Reversion 1998-2000                        $      220,696.53                                  (258.59)            897.91
 620.2 Tax Reversion 2002                             $      234,474.27                                  (935.00)               -
 620.3 Tax Reversion 2003                             $      224,955.77                               (25,467.26)               -
 620.4 Tax Reversion 2004                             $      180,292.63                               (31,188.06)
 620.5 Tax Reversion 2005                             $      132,787.49                              (117,821.50)                -

Internal Service Funds
  677    Self-Insurance Fund                          $   1,582,494.98                             (7,245,309.87)       7,590,160.20
  661    Equipment Pool Fund                                 29,356.52                                                           -
  639    Drain Equip Revolving                                    0.34                             (106,726.09)            79,185.24

Agency Funds
  701   General Agency                                $   2,980,661.86         10,934,346.80
  721   Library Penal Fine Fund                              (5,871.39)


Drain Funds
  801   Drain                                         $     397,170.69     $     725,587.89    $     (937,833.48) $      857,342.09
  601   Drain Revolving                               $       4,121.05
                                                                                                                    $           -
                                                                                                                            Exhibit B


 821.2   Chapter 20 Debt                     $             -                                               717.41
 821.3   Byron/Dorr Construction             $        1,822.31
                                                                                                              0.00
 826.2   Glenn Shores Drain Debt             $      10,854.56                                                 0.00
 827.1   Mcconnell Drain Debt                                                                                 0.00
 827.2   Mcconnell Drain Const               $      44,635.14                         (106,799.56)      102,986.25
 828.1   Gudith Drain Construction           $      40,043.83                                                 0.00
 828.2   Gudith Drain Debt                   $      28,407.75                          (65,400.00)       65,400.00
 829.2   Kuipers Drain Debt                  $       3,503.08                          (32,255.12)       32,255.12
 830.1   Sunset Shores Construction                                                                      43,417.64
 830.2   Sunset Shores Debt                  $      13,235.52                          (99,986.74)       99,074.21
 831.1   Nelson-Gilkey Const                 $      71,339.44                                                 0.00
 831.2   Nelson-Gilkey Debt                  $       7,924.71                          (47,070.54)       47,070.54



Grand Totals
                           Treasurer

                          Grand Totals       $ 35,754,462.95     $ 47,038,848.34   -$95,205,458.47   $97,373,330.57 $   -

                      Previous Year Totals       38,962,273.75     38,511,689.91   (99,137,957.22)   98,551,077.41
                               ALLEGAN COUNTY BOARD OF COMMISSIONERS
                                          REPORT OF COMMITTEE ON FINANCE
HONORABLE BOARD OF COMMISSIONERS OF ALLEGAN COUNTY,
Your committee on Finance has authorized the following claims for March 2, 2007. The following claims, which are chargeable
against the County, were audited in accordance with Section 46.61 to 46.63, inclusive, M.C.L. 1970 as amended and resolutions
of the Board. Said claims are listed in the 2007 Claims Report, Liber 29, and Commissioners’ Record of Claims.
                                                            TOTAL AMOUNT                 AMOUNT                   AMOUNT
                                                               CLAIMED                   ALLOWED                DISALLOWED
 General Fund                                                      119,306.67               119,306.67                          0.00
 Parks & Recreation Fund                                             4,171.77                 4,171.77                          0.00
 G.I.S.                                                              1,385.04                 1,385.04                          0.00
 Central Dispatch/E911 Fund                                           2,851.39                 2,851.39                         0.00
 Health Department Fund                                               4,321.85                 4,321.85                         0.00
 Public Improvement Fund                                             15,128.00                15,128.00                         0.00
 Local Corrections Officers Training                                  2,423.00                 2,423.00                         0.00
 Law Library Fund                                                     1,402.00                 1,402.00                         0.00
 Grants                                                               6,208.78                 6,208.78                         0.00
 Social Welfare Fund                                                  6,213.94                 6,213.94                         0.00
 Child Care-Circuit/Family                                           17,976.54                17,976.54                         0.00
 Delinquent Tax Revolving Fund                                           647.36                   647.36                        0.00
 Tax Reversion                                                           765.28                   765.28                        0.00
 Self-Insurance Fund                                                 15,589.18                15,589.18                         0.00
 Drain Funds                                                          2,234.26                 2,234.26                         0.00
 TOTAL AMOUNT OF CLAIMS                                            200,625.06               200,625.06                          0.00

Respectfully submitted, COMMITTEE OF FINANCE




Chairperson                                                        Vice-Chairperson




                                           ________________________________________


Attest, A True Copy

                                           , Clerk                 ADOPTED:            March 8, 2007

                                                                         Oral Report to County Board
                                                                         Finance
                                                                         County Treasurer
                                                                         (Original with Committee Minutes)




T:/Finance/Accounts Payable/Claims/Claims Report 01
                                                                M1


                 S T A T E    O F   M I C H I G A N

         BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN

                             March 8, 2006

ALLEGAN COUNTY COMMISSION ON AGING—APPROVE BY-LAWS ATTENDANCE

POLICY CHANGE

     BE IT RESOLVED, that the Allegan County Board of

Commissioners does hereby approves the following change/s,

effective immediately, in the Allegan County Commission on Aging

By-laws Attendance Policy, page 2 of 11, Article III, Item F:

                                Old Language

     F. “All COA members are expected to attend all meetings. If
        a COA member has three (3) unexcused meeting absences
        during a calendar year, the COA shall recommend the
        member for removal and replacement by the Allegan County
        Board of Commissioners. Excused absences shall be
        granted by the COA’s Chairperson for health reasons
        only. All members shall notify either the Chairperson
        or Vice-Chairperson of their intended absence from a
        scheduled meeting.”

                                 New Language

     F. “All COA members are expected to attend all meetings. If
        a COA member has three (3) meeting absences during a
        calendar year, the matter shall be referred to the COA
        personnel committee to evaluate the absences and make a
        recommendation to the COA regarding removal and
        replacement by the Allegan County Board of
        Commissioners. All members shall notify either the
        Chairperson or Vice-Chairperson of their intended
        absence from a scheduled meeting.”

     BE IT FURTHER RESOLVED, that these changes supersede any

previously established by-laws.
                                                                 FN1


                   S T A T E    O F   M I C H I G A N

           BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN

                               March 8, 2007

INFORMATION SYSTEMS—AWARD BID FOR 2007 PC REPLACEMENT PLAN

PROJECTS

     BE IT RESOLVED that the Allegan County Board of

Commissioners hereby approves the request from the Information

Services Department to award the bid for the 2007 PC replacement

plan projects to JPK Micro Supply, Inc. of 15316 E. Valley Blvd.,

City of Industry, California, 91746, in an amount not to exceed

Sixty-Six Thousand, Five Hundred Sixty Dollars ($66,560); and
     BE IT FURTHER RESOLVED that no further funding action is

necessary as this item is fully funded in the 2007 budget; and

     BE IT FINALLY RESOLVED that the Board Chairman or other

individual authorized by the Chairman is authorized to sign the

necessary documents on behalf of the County, and the Budget and

Finance Director is authorized to make the necessary budget

adjustments to complete this action.
                                                                                 Date: 3/2/07

                         County of Allegan
                         2007 County PC Purchase Proposal




Project:       Purchase PCs to replace County equipment already in operation.


Objective:

Past practices and economic hardship has led the County to replacing equipment in a non-logical
pattern. This often results in large unplanned expenditures, wide-spread non-standardized
equipment, loss of productivity due to old equipment, and increased support costs. Information
Services has constructed a replacement and maintenance plan that ensures both maximum use of
all equipment while ensuring maximum productivity.

For the 2007 budget year, Information Services has identified (3) separately funded projects that
will require a total of about (77) new PCs. An RFP was submitted with verbiage for BIDDERS
to quote (80) PCs. This was done so that the equipment quoted would be available in this larger
quantity in order to maintain consistency through the (3) projects. This proposal seeks
authorization to secure the recommended vendor for purchase of the PCs needed this year.


Funding:

As all (3) of the identified projects will be funded using existing 2007 budgetary funding, no
additional appropriations will be needed.

                   Project                             Budgeted funding source        Amount
County annual PC replacement plan                           1010.259.954                $ 60,000
Courtroom recording PC upgrades                             2450.259.983                $ 12,000
Register of Deeds public terminal replacement               2560.236.954                $ 7,000
plan


RFP Process:

The completed RFP was advertised in the Grand Rapids Press, M-Live, and on the Allegan
County website. In addition, it was emailed directly to (6) local vendors and (1) other vendor.
We received (8) responses to the RFP. A bid tab was composed and is included in
ATTACHMENT C.


Evaluation Process:



                                              1 of 5
Of the (8) proposals received, (3) of the bids were rejected for non-compliance with the RFP.
The other (5) bids were evaluated for technical accuracy, cost and overall vendor impression.

BIDDERS were asked to quote components necessary to build a complete PC with the
specifications listed in ATTACHMENT A. Their responses are listed in the following table.

 #              Vendor                  Unit Cost           Assembly               Notes
                                    (Dual Core P4-3.4)       Costs
 1    Micro Supply                       $ 832.00           Included
 2    Mwave.com                          $ 835.00           Included
 3    AB Distributing                    $ 880.25             $ 25
 4    New Tech Solutions                 $ 807.00             $ 50        Monitor model
                                                                          variation from RFP
 5    Tech Depot                          $ 880.53           NO BID       Did not include
                                                                          specific parts list.
 6    Reason Computers                DISQUALIFIED             N/A        Multiple equip.
                                                                          variations from RFP
 7    Shoreline Computer              DISQUALIFIED             N/A        Multiple equip.
      Systems                                                             variations from RFP
 8    TSI – Technical Solutions       DISQUALIFIED             N/A        Multiple equip.
                                                                          variations from RFP


Recommendation:

After thorough evaluation of the bid responses, it is my recommendation that the bid be awarded
to Micro Supply. They presented the lowest bid response, matched the component list exactly,
and offer the best warranty and parts replacement coverage of any of the BIDDERS.




____________________________________                       ____________________
Steve Sedore, Information Services Director                Date




                                              2 of 5
                                      - ATTACHMENT A -

Below is a list of the components specified in the RFP for the composition of a complete
computing system. In addition, an optional item of pre-assembly of the components into a
complete system was listed for the bidders to respond on.


               Item    Description
                 1     ENLIGHT 7250 AK7 MID TOWER CASE w/ 350watt PS –
                       BLACK
                 2     INTEL ATX MOTHERBOARD w/
                           • Built-in audio
                           • Built-in 10/100/1000 LAN
                           • (4) 240-pin DDR2 SDRAM DIMM sockets
                           • Built in SATA and ATA-100
                           • At least (1) PCI Express x16 bus port for video card
                           • At least (2) additional PCI ports to support legacy PCI
                               device cards
                           • At least (4) USB ports
                           • At least (1) IEEE-1394 firewire port
                 3a    OPTION 1: INTEL P4 3.4 GHZ PROCESSOR
                 3b    OPTION 2: INTEL P4 DUAL CORE 3.4 GHZ PROCESSOR
                 4     1GB DDR2-533 MEMORY MODULE
                 5     SEAGATE 80GB SATA DRIVE
                 6     SONY COMBO CD-RW/DVD DRIVE – BLACK
                 7     SONY FLOPPY DRIVE - BLACK
                 8     PCI-x ATI VIDEO CARD w/ 256MB OF RAM w/ SVGA and
                       DVI outs

                  9    AOPEN USB KEYBOARD – BLACK
                 10    MICROSOFT USB OPTICAL MOUSE - BLACK

                 11    AOC LM745 17” flat panel monitor w/ integrated speakers

                 12    MICROSOFT XP HOME OEM EDITION

                 13    SHIPPING COSTS


                 14    PREASSEMBLE PC COMPONENTS INTO A SINGLE
                       WORKING PC SYSTEM




                                                3 of 5
   - ATTACHMENT B -




RFP Bid # IS001232007




        4 of 5
- ATTACHMENT C -




 RFP Bid Tab




     5 of 5
                  INVITATION FOR BID PACKAGE



                 Allegan County Information Services
                          3283 -122nd Ave
                         Allegan, MI 49010


                      2007 PC Replacement Plan


                           BID# IS01232007

               Bid Deadline: February 9th, 2007 at 4:00pm
               Bid Opening: February 9th, 2007 at 4:30pm




Page 1 of 12                                                1/26/2007
                             Allegan County Purchasing Policy
                                 Invitation to Bid Package

                                    Instructions to Bidders


Notice to Bidders
Sealed bids will be received until the time and the place and for the product(s) or service(s) as
listed on the PROPOSAL-CONTRACT form attached and as further specified. These bids will
be publicly opened at the Allegan County Services Bldg or other designated area, in the presence
of bidders, attendance is optional, and County officials. After tabulation and review and when
required, bids will be presented to the County Commissioners for award of contract. The County
reserves the right to review all bids submitted for a period of 30 days after the date of bid
opening.

How to Submit a Proposal
All bids shall be submitted in sealed envelopes, mailed or delivered to: Allegan County Services
Bldg, Attn: Kriss Dee Kraker – Purchasing Analyst, 3283 – 122nd Ave, Allegan, MI 49010, and
plainly marked on the outside with bid number, identification of item being bid and date of bid
opening. It will be the sole responsibility of the bidder to ensure that the proposal reaches the
location where bids are to be sent before the closing hour and date shown on the enclosed
PROPOSAL-CONTRACT form.

Purpose of Bid
The County of Allegan intends to secure a source of supply for the product(s) and service(s) at
the lowest price; early and satisfactory manufacture; and prompt and convenient shipment and
service by the supplier to the County. Any failure on the part of the supplier to comply with the
ensuing conditions and specifications shall be reason for termination of contract.

Examination of Contract Documents and Existing Conditions
Before submitting a proposal, bidders should carefully examine the entire Contract Document,
including the specifications, and by the submission of a bid, the bidder will be understood to
have read and be fully informed as to the contents of all of the bidding documents. Bidders
should especially note any state or federal regulations and/or requirements in bids involving
funds from respective agencies and be prepared to adhere to those requirements.

Should a bidder find any discrepancies, omissions, ambiguities, or conflicts among the contract
documents, or be in doubt about their meaning, they should bring such questions to the attention
of the County Budget and Finance Director no later than five (5) business days prior to the date
of the receipt of bids. The County Budget and Finance Director will review the questions and,
where information sought is not already indicated or specified, there will be a clarifying “Notice
to Bidders,” which will become part of the Bid Documents. Neither the County nor the County
Budget and Finance Director will be responsible for any oral instructions.




Page 2 of 12                                                                      1/26/2007
Rejection of Bids
The County reserves the right to reject any and all bids or to accept the bid or any part thereof
which is determined to best serve the needs of the County and to waive any informalities or
irregularities in the bids. While cost is a factor in any bid award, it is not the only factor and may
not be the determining factor.

Quantities
The quantities or usage shown are estimated only unless otherwise stated. No guarantee or
warranty is given or implied by the County as to the total amount that may be or may not be
purchased from any resulting contracts. These quantities are for bidders information only and
will be used for tabulation and presentation of bid and the County reserves the right to increase
or decrease quantities as required.

Bidding on Equivalent Products
If and wherever in the specifications a brand name, make, name of manufacturer, trade name, or
vendor catalog number is mentioned, it is for the purpose of establishing a grade or quality of
material only. Since the County does not wish to rule out other competition and equal brands or
makes, the phrase or approved equal is added. However, if a product other than those specified
is bid, it is the bidder’s responsibility to name such a product within the bid, and to prove to the
County that said product is equal to that specified and to submit brochures, samples, and/or other
specification in detail on the item(s) bid. The County shall be the sole judge concerning the
merits of bids submitted.

Trade Discounts and Price Variances
Bids on individual items must include unit prices, as well as total price. Where a variance exists
on the bid form between the unit price and the extension or whenever other discrepancies are
noted between prices on the bid form and prices quoted elsewhere in the bid package, the unit
price quoted on the bid form shall prevail. The County will also consider trade discounts and
other pricing features in each individual bid prior to determining the successful bidder.

Submissions
Bidders must submit two (2) copies of PROPOSAL-CONTRACT forms.
A.     Unless otherwise specified, bidders must use PROPOSAL-CONTRACT forms furnished
       by the County. Failure to do so may cause a bid to be rejected. Removal of any part of
       the bid proposal may invalidate the bid.
B.     Proposals having any erasures or corrections must be initialed by bidder in ink. Bids
       shall be signed in longhand, in ink, by the principal authorized to make contracts. All
       quotations shall be typewritten or filled in with pen and ink.

Descriptive Data
Bidders must enclose with their bid forms data sheets, specifications, catalogs or literature
completely describing the equipment, product or service to be furnished.

Equal Opportunity Clause
Bidders must verify with their bid that they are an Equal Opportunity Employer.



Page 3 of 12                                                                         1/26/2007
Assignment of Contract
The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of said
contract, or his right, title or interest in or to same, or any part thereof, without previous consent
in writing from the County Administrator, endorsed on or attached to the Contract.

Service and Parts
Bidders must be prepared to submit evidence to the County, in addition to that required in the
attached specifications that qualified personnel and adequate parts inventory are available to
maintain all bid equipment in effective operation.

Guarantees/Warranties
Bidders must indicate the full guarantees and/or warranties prevailing on all equipment, parts and
labor.

Delivery and/or Completion
Bidders shall indicate delivery or completion date of product(s) or service(s). These dates may
be taken into consideration in making the award. Penalties imposed upon the County for late
performance, shall be the responsibility of the vendor.

Contract Performance and Payment Bond
When a construction contract that exceeds $50,000 is awarded, the following bonds or security
may be required and shall become binding on the parties upon the execution of the contract:
A.    A performance bond satisfactory to the County, executed by a surety company authorized
      to do business in the State of Michigan or otherwise secured in a manner satisfactory to
      the County, in an amount equal to 100% of the price specified in the contract; and
B.    A payment bond satisfactory to the County, executed by a surety company authorized to
      do business in the State of Michigan or otherwise secured in a manner satisfactory to the
      County, for the protection of all persons supplying labor and material to the contractor or
      its subcontractors for the performance of the work provided for in the contract. The
      bonds shall be an amount equal to 100% of the price specified in the contract.
      Nothing herein shall prevent the requirement of such bonds on construction contracts
      under $50,000 when the circumstances warrant.

Manuals, Instructions, etc.
Successful bidder must deliver with the product two (2) copies each of operation, shop and parts
manual; instructions and schematics pertaining to the equipment or product to be furnished by
the County.

Samples and/or Demonstrations
Evidence in the form of samples may be requested if brand is other than specified. Such samples
are to be furnished after the date of bid opening only upon request of the County unless
otherwise stated in the Bid Documents.

Quality
All materials used for the manufacture or construction of any item(s) covered by this bid shall be
new. The items bid must be new, the latest model, of the best quality and highest grade of


Page 4 of 12                                                                          1/26/2007
workmanship, unless the option to include supplemental proposals for pre-owned, or
demonstrator equipment or materials has been specified by the County.

Default Provision
In case of default by the bidder or contractor, the County of Allegan may procure the products or
services from other sources and hold the bidder or contractor responsible for any excess costs
occasioned or incurred.

Compliance with Law
All goods or equipment bid shall comply with all applicable Federal, State, and local laws
relative thereto including all safety related items as required by the Federal Occupational Safety
and Health Act (OSHA). The successful bidder shall defend actions or claims brought and hold
harmless the County from loss, cost or damage by reason of actual or alleged violations of
Federal, State or local law in the design or manufacturing of equipment and/or material.

Royalties and Patents
The successful bidder shall pay all royalties and license fees and shall defend all suits or claims
for infringement of any copyright or patent rights and shall hold and save the County and its
officers, agents, servants and employees harmless from any and all loss and liability of any
nature or kind whatsoever, including costs and expenses of defense, for or on account of any
copyrighted, patented or unpatented invention, process, article or appliance manufactured or used
in the performance of the contract, including its use by the bidder unless otherwise specifically
stipulated in the Contract Document.

Inspection Expenses
Should it be required that County personnel travel outside of the County to inspect product(s) or
equipment, all expenses covering such travel shall be at the expense of the bidder.

Liability Insurance
The successful bidder must carry Public Liability Insurance with limits of at least
$500,000/$1,000,000 to protect the County of Allegan, and said bidder shall comply with the
requirements of all Federal and State Laws and Regulations relating to Social Security,
Unemployment Insurance and Workmen’s Compensation so that the County of Allegan will not
be liable in any way for any claim evolving from said work in carrying out the contract.

Delivery Provisions
Bid price is to be based upon the delivery terms of Free on Board Allegan County Courthouse,
113 Chestnut Street, Allegan, MI 49010. Title to the purchased goods does not pass until the
item(s) is received by the County.

Withdrawal of Bids
A written request for the withdrawal of a bid or any part thereof will be granted if the request is
received by Kriss Dee Kraker prior to the specified time of opening. Formal bids, amendments
thereto, or requests for withdrawal of bids received by the County Budget and Finance Director
after time specified for bid opening will not be considered.




Page 5 of 12                                                                        1/26/2007
Failure to Quote
If you do not choose to submit a bid, please return bidding documents, state reason thereon, and
request that your name be retained on our bidders list. Failure to respond may result in your
firm’s removal from our bid mailing list.

Taxes
The County of Allegan is exempt from Federal Excise Tax and Michigan Sales Tax and same
shall not be charged to the County.

Hold Harmless Agreement
The successful bidder shall agree to save and hold harmless and defend the County of Allegan
from and against any or all claims, demands, suits and liability for death or injury to any person
or damage to or loss of property, which injury, loss or damage is caused by or arises out of the
execution of this contract of agreement.

Endorsement Prohibition
The successful bidder is specifically denied the right of using in any form or medium the name
of Allegan County, supportive documentation or photographs of County projects, plant,
equipment or employees for public advertising unless express permission is granted by the
Allegan County Board of Commissioners.

Further Information or Clarification
Should prospective bidders require further information or clarification, contact the County via
letter or e-mail–

Equipment or specifications contact:
Allegan County
Steve Sedore, IS Director
3283 – 122nd Ave
Allegan, MI 49010

Or e-mail: ssedore@allegancounty.org


Purchasing contact:
Allegan County
Kriss Dee Kraker, Purchasing Analyst
3283 – 122nd Ave
Allegan, MI 49010

Or e-mail: kkraker@allegancounty.org




Page 6 of 12                                                                       1/26/2007
                                        Allegan County
                                   PROPOSAL CONTRACT

                         Bid Number       IS01232007
                      Item Being Bid      PC replacement plan
                 Date of Bid Opening      February 9th, 2007 @ 4:30PM


Product(s) or Service(s) Required:
See attachment “A”




BIDS MUST BE SUBMITTED ON OR BEFORE 4:00 P.M. February 9, 2007. The official
time shall be recorded in the County Administrator’s office. It will be the sole responsibility of
the bidder to ensure that their proposal reaches the office of the County Administrator on or
before closing hour and date shown above.

The Legal Notice, Invitation-to-Bid, Instruction to Bidders, Specifications, and/or any other
pertinent documents form a part of the proposal and are made a part hereof.

Anti-Collusion Statement: The below signed bidder has not divulged to, discussed or compared
its bid with other bidders and has not colluded with any other bidder, with the exception of
qualified subcontractors, or parties to the bid. (Note: No premiums, rebates or gratuities to
employees or officials of the County are permitted either with, prior to, or after any delivery of
product(s) or service(s). Any such violation will result in cancellation and/or return of the
item(s), as applicable, and removal from Bid List(s)).

Allegan County Administrator: We (I), the below signed, hereby agree to furnish the following
product(s) or service(s) at the price(s) and terms stated subject to all instructions, conditions,
specifications, and all attachments hereto. We (I) have read all attachments including the
Specifications and fully understand what is required. By submitting this signed Proposal-
Contract, we (I) officially accept a Contract if approved by the Board of Commissioners and
such acceptance covers all terms, conditions and specifications of this Proposal-Contract; and we
(I) hereby agree that we (I) will make available for audit to appropriate County officials any
applicable records pertinent to a resulting order and/or Contract for verification of pricing per
terms of purchase agreement.

All prices to be quoted F.O.B. Allegan County, Michigan (Delivered at the applicable County
address indicated in bidding document and/or purchase order).

We (I) propose to furnish the following to Allegan County, Michigan. (Full description and
price – attach separate sheet if necessary).




Page 7 of 12                                                                       1/26/2007
Variance: State any variances to the specifications, terms and/or conditions in this space or
reference herein all variances contained on other pages of this proposal form or in any bid
attachment. Failure to do so may be cause for rejection of bid, or if order is executed, material
and/or services provided which do not comply will not be accepted. If no statement is contained
in the above space, it is hereby implied that your bid complies with the full scope of this bid
invitation. (Variances may be outlined on a separate sheet to be attached to this Proposal-
Contract form.)




Bid is firm for acceptance within             days after bid opening (minimum of 30 days).

Completion of Delivery:               calendar days after receipt of Purchase Order.
[Note: County reserves the right to consider delivery or completion time as a vital consideration
when making or recommending award.]

Guarantee or Warranty:
Warranty must be able to cover all repairs at a local service shop with no layout of funds at the
time of repair. Payment terms for repairs: invoice with term of 30 days minimum.



Proposal-Contract Submitted by:

   Company/Address:




               Telephone:
               Signature:
                    Title:




Page 8 of 12                                                                       1/26/2007
                                    ATTACHMENT “A”
                                       Specifications

                        Bid Number      IS01232007
                     Item Being Bid     PC replacement plan
                Date of Bid Opening     February 9th, 2007 @ 4:30PM




DEFINITIONS

        Computer component: This refers to the individual components that make up a single
             working PC. Examples are a motherboard, processor, memory, hard drive, floppy
             drive, or CD/DVD drive

        Computer System -or- System: This refers to ALL the components that make up the
             internal workings of a single fully operation PC. This includes a case (with power
             supply), motherboard, processor, memory, hard drive, floppy drive, CD/DVD
             drive, keyboard and mouse.


1.0 INTRODUCTION

        As part of Allegan County’s equipment replacement plan, Information Services continues
        to configure and replace 80 new PCs in several County departments each year. This
        continued effort is designed to standardize all computing equipment within every
        department and provide an established replacement plan and schedule for all computing
        equipment in operation at the County. This has and continues to improve performance
        and reduce hardware related support calls within these departments. As part of the
        replacement plan, these PCs will be maintained and upgraded over the next 4 years and
        replaced in their 5th year. Allegan County is seeking proposals for new computing
        equipment.




Page 9 of 12                                                                   1/26/2007
2.0 SCOPE OF SERVICES

        2.0.1. All parts quoted will be new from the manufacturer. No refurbished or
        reconditioned parts will be accepted.

        2.0.2. All parts quoted must be available in quantities able to fulfill a purchase of up to
        (80) complete systems over a (30) day period of time. Limited quantity items will not be
        accepted. The VENDOR will be responsible for any and all additional costs (i.e.
        overnight shipping, special ground delivery, etc.) above the quoted amounts given in this
        proposal, for providing this quantity of equipment within the (30) day period of time.

        2.0.3. Where specified, all parts quoted must match the component list exactly. No part
        substitutions will be accepted.

        2.0.4. Assembly of the computer components into a single working PC system is an
        optional service that can be included in the quotation. If assembly is not chosen by
        Allegan County or offered by the VENDOR, all parts must be delivered to Allegan
        County within (14) days of a signed purchase agreement with the VENDOR.

            2.0.4.1. Assembled PCs must be delivered to the County within the following time
            frames:
                • The first (20) complete systems and monitors must be delivered to the County
                    within (14) days of a signed purchase agreement with the VENDOR
                • The next (20) complete systems and monitors must be delivered to the County
                    within (21) days of a signed purchase agreement with the VENDOR.
                • The remaining (40) complete systems and monitors must be delivered to the
                    County within (30) days of a signed purchase agreement with the VENDOR.

            2.0.4.2. PCs will be assumed to be in working order once received and verified by
            the Allegan County Information Services Department. All non-working systems will
            be returned to the VENDOR as DOA (Dead On Arrival) items. Replacement units
            must be returned to Allegan County within (14) days of receipt of the non-working
            system by the VENDOR.

            2.0.4.3. The VENDOR will not be responsible for installing the Operating System or
            any other software pertinent to the system as part of the assembly process.

        2.0.5. All service and support of the PCs will be the responsibility of Allegan County’s
        Information Services Department once they are determined to be of good working order
        in accordance with SECTION 2.0.4.2

        2.0.6. VENDOR must provide a details parts inventory for all parts quoted in this
        proposal in Microsoft Excel 2000/2003 format.




Page 10 of 12                                                                      1/26/2007
OTHER/NOTES:

    •   The County will accept payment terms at net thirty days and may consider incentives for
        earlier payment schedules (ie: 2% net 10 days).

    •   VENDOR must provide at least (3) references for similar work done in the past or
        currently involved in.




Page 11 of 12                                                                   1/26/2007
BID FORM: 3.0 SYSTEM DESIGN

Please fill in the following table in accordance with the items listed. NOTE: There are two
options being asked for processors, a standard Intel Pentium 4-3.4 Ghz and a Dual Core P4-3.4.
Item     Description                                                     Unit   Qty      Total Cost
                                                                         Cost
COMPUTER COMPONENTS:
  1      ENLIGHT 7250 AK7 MID TOWER CASE w/ 350watt PS -
                                                                                80
         BLACK
  2      INTEL ATX MOTHERBOARD w/
             • Built-in audio
             • Built-in 10/100/1000 LAN
             • (4) 240-pin DDR2 SDRAM DIMM sockets
             • Built in SATA and ATA-100
                                                                                80
             • At least (1) PCI Express x16 bus port for video card
             • At least (2) additional PCI ports to support legacy PCI
                 device cards
             • At least (4) USB ports
             • At least (1) IEEE-1394 firewire port
  3a     OPTION 1: INTEL P4 3.4 GHZ PROCESSOR                                   80
  3b     OPTION 2: INTEL P4 DUAL CORE 3.4 GHZ PROCESSOR                         80
  4      1GB DDR2-533 MEMORY MODULE                                             80
  5      SEAGATE 80GB SATA DRIVE                                                80
  6      SONY COMBO CD-RW/DVD DRIVE – BLACK                                     80
  7      SONY FLOPPY DRIVE - BLACK                                              80
  8      PCI-x ATI VIDEO CARD w/ 256MB OF RAM w/ SVGA and
                                                                                80
         DVI outs

PERIPHERALS:
   9   AOPEN USB KEYBOARD – BLACK                                               80
  10   MICROSOFT USB OPTICAL MOUSE - BLACK                                      80

MONITOR:
 11   AOC LM745 17” flat panel monitor w/ integrated speakers                   80

SOFTWARE:
  12  MICROSOFT XP HOME OEM EDITION                                             80

SHIPPING:
  13   SHIPPING COSTS                                                           80

SUBTOTAL for OPTION 1 (P4-3.4 Ghz)
SUBTOTAL for OPTION 2 (P4-3.4 Ghz - dual core)

SERVICES: (OPTIONAL)
  14   PREASSEMBLE PC COMPONENTS INTO A SINGLE
                                                                                80
       WORKING PC SYSTEM

TOTAL for OPTION 1 (P4-3.4 Ghz)
TOTAL for OPTION 2 (P4-3.4 Ghz - dual core)




Page 12 of 12                                                                        1/26/2007
2007 PC Replacement Plan
Bid # ISO01232007
February 13, 2007

 Award                                                                          Subtotal Option 1    Option 1 Unit    Subtotal Option 2       Option 2 Unit
                      Bidders                    Location         Motherboard                                                                                  Assembly charges             Notes                         Warranty
 Order                                                                            P4-3.4 Ghz             Cost        P4-3.4 Ghz dual core         Cost

   1     Micro Supply                 City of Industry, CA   P965LTCK                   $60,960.00        $762.00                $66,560.00          $832.00             INCLUDED                            4 yrs on site all parts & labor
                                                                                                                                                                                                             mfg standard warranty with option
   2     Mwave.com - Multiwave        Walnut, CA             P965LTCK                   $60,640.00        $758.00                $66,800.00          $835.00             INCLUDED Uses Mwave memory          to purchase a 3 yr warranty @ $30
                                                                                                                                                                                                             a unit
                                                             P965LTCK                                                   $70,240 (P965LTCK)           $880.25
   3     AB Distributing              Buffalo Grove, IL                             NO BID             NO BID                                                             $2,000.00                          3 yrs on parts
                                                             G965WHMKR                                               $71,600 (G965WHMKR)             $895.00
   4     New Tech Solutions           Fremont, CA                                       $58,640.00        $733.00                $64,560.00          $807.00              $4,000.00 Changed to AOC LM765     mfg standard warranty
                                                                                                                                                                                                             mfg standard warranty with 1st 30
   5     Tech Depot                   Trumbull, CT                                      $63,402.00        $792.53                $70,442.00          $880.53                NO BID
                                                                                                                                                                                                             days covered by vendor
                                                                                                                                                                                    - nVidia GeForce
   6     Reason Computers, Inc.       Burnsville, MN         Foxconn 945G7MA            $56,480.00        $706.00                $63,360.00          $792.00              $1,600.00 graphics card            3 yrs on site & 4 yrs on parts
                                                                                                                                                                                    - wrong MB
                                                                                                                                                                                    Equipment varied too
   7     Shoreline Computer Systems   Holland, MI
                                                                                                                                                                                    much from requirements
   8     TSI - Technical Solutions    Troy, MI                                                                                                                                      Quoted a Gateway PC
                                                                 FN2


                 S T A T E     O F   M I C H I G A N

         BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN

                             March 8, 2007

INFORMATION SERVICES—APPROVE VIDEO SURVEILLANCE SYSTEM

MAINTENANCE CONTRACTS

     BE IT RESOLVED that the Allegan County Board of

Commissioners does hereby approve the request of the Information

Services Director to approve the agreement with Engineered

Protection Systems, Inc. of 750 Front N.W., Suite 200, Grand

Rapids, MI, 49504, and Allegan County to provide video

surveillance equipment maintenance services for Three Thousand,

Six Hundred Dollars ($3,600) annually for a period of five

years; and

     BE IT FURTHER RESOLVED,     that the funding for the

maintenance contracts will be drawn from 1010.259.534 for 2007,

but may require a budget adjustment to be approved by the Board

in the third or fourth quarter of the year as this is an

unexpected expense that was not included in the 2007 budget; and

     BE IT FINALLY RESOLVED that the Board Chairman is

authorized to sign the necessary documents, and the Budget and

Finance Director to make the necessary budget adjustments to

complete this action.
                                                                        Date: 2/16/07

                         County of Allegan
                         Video Surveillance System
                         Maintenance Contract



Project:        Establish a maintenance contract agreement with Engineered Protection Systems
                (EPS) for the video surveillance systems at the County Services and Human
                Services buildings.

Objective:

In 2005, Homeland Security grant funding was utilized to purchase video surveillance systems
for the County Services and Human Services buildings. At that time, a service and maintenance
contract was not established with the vendor to cover equipment failures. Recently, (15) cameras
have all failed between both systems, rendering them largely ineffective. As the systems are
now out of warranty coverage, costs to repair the equipment is estimated at $7,000. However,
we have successfully negotiated with the vendor to establish and back date maintenance
coverage for both units so that the equipment failures will be covered at no additional charge to
the County. This proposal seeks the authorization to establish and fund this agreement with the
vendor for a period of five years to cover all potential hardware and software costs associated
with the video surveillance systems.


Initial Funding:

As the maintenance contract was not established when the equipment was purchased, operational
funding was not appropriated to fund an agreement. The following table itemizes the funding
necessary to establish this agreement with EPS.

              Item       Description                                            Total

           Maintenance contract for 7/1/06 thru 12/31/06
               1        County Services Building                              $ 510
               2        Human Services Building                               $ 1,290

                                                                      Total   $ 1,800
           Yearly maintenance contract beginning in January of 2007
                3       County Services Building                              $ 1,020
                4       Human Services Building                               $ 2,580

                                                                      Total   $ 3,600

The 2006 and 2007 maintenance contracts will be paid from 1010.259.934, respective to the year
of the expense. Because this was an unexpected expense for 2007, a budget transfer may need to
take place in the 3rd or 4th quarter of 2007 to avoid this activity from being overdrawn.



                                                   1 of 3
Ongoing funding:

For the 2008 budget year, an increase will need to take place in the 1010.259.934 line item, in
the amount of $3,600, to continue to fund the contract for the remainder of its term. This request
will be submitted during the scheduled 2008 budget process period.


Recommendation:

The total purchase and installation cost of the recording systems for both the Human Services
and the County Services buildings was $55,000. The recent failures of the equipment have left
them largely ineffective. To bring them back into full operation will cost about $7,000. The
yearly maintenance contract will preserve this initial investment at the cost of only $3,600 a year
and will cover all potential issues that we may face during these next five years. The value
gained in continuing to maintain a video surveillance system in these buildings will be measured
in terms of the safety and security of County employees and constituents to them. Therefore, it
is my recommendation that the EPS contract be approved and that funding be allocated each year
in accordance with the agreement.




_______________________________________                             __________________
Steve Sedore, Director of Information Services                      Date




                                               2 of 3
     - Attachment A –




MAINTENANCE CONTRACT




          3 of 3
                                                                FN3


                  S T A T E    O F   M I C H I G A N

          BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN

                              March 8, 2007

FACILITIES MASTER PLAN—PROBATE COURT PROJECT

      BE IT RESOLVED, that the Allegan County Board of

Commissioners has decided to prioritize the move of the Probate

Court to complete the centralization of all County Courts, and

does hereby approve the Probate Court portion of the Facilities

Master Plan and establish a budget of a maximum amount of

$750,000 which will be funded through 2006 budgetary turnback;

and

      BE IT FURTHER RESOLVED, that a project team shall

officially be established to include the following members:

           County Administrator

           Budget & Finance Director

           Probate/Family Court Judge

           Circuit Court/Friend of the Court Administrator

           Probate Court Administrator

           Facilities Management Director

      BE IT FURTHER RESOLVED, that the project team is authorized

to work with Tower Pinkster Titus to develop a final proposed

layout consistent with the budget that will then need to be

reviewed by the Allegan County Planning Commission; and
                                                               FN3

     BE IT FURTHER RESOLVED, that the project team shall provide

at minimum a monthly update through the County Administrator to

the Board of Commissioners on project status; and

     BE IT FINALLY RESOLVED, the County Board of Commissioners

will continue to address previously addressed needs and issues

of the other departments and will direct the revision of the

existing master plan or the development of a new master plan

consistent to those needs.
                                                         Revised - FN4


                   S T A T E    O F   M I C H I G A N

           BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN

                               March 8, 2007

TRANSPORTATION—APPROVE BUDGET ADJUSTMENT; REVISED MDOT PROJECT

AUTHORIZATION 2002-0003/Z6/R1 SECTION 5313 GRANT AWARD;

AUTHORIZE SIGNATURE

     BE IT RESOLVED that the Allegan County Board of

Commissioners hereby approves the request from the

Transportation Department to approve the MDOT revised project

authorization 2002-0003/Z6/R1, Project No. 74290A for Section

5313 for the purchase of dispatch and scheduling software; and

     BE IT FURTHER RESOLVED that the following 2007 budget

adjustments be made to fund the purchase:

       •    Increase 2300.676.896.00.00        $34,065

            (computer software)

       •    Increase 2300.676.547.01.00        $ 6,813

            (State capital)

       •    Increase 2300.676.510.02.00        $27,252

            (Federal capital)

     BE IT FINALLY RESOLVED that the Board Chairman or other

individual authorized by the Chairman is authorized to sign the

necessary documents on behalf of the County, and the Budget and

Finance Director is authorized to make the necessary budget

adjustments to complete this action.
 DRAFT                                   RFA 07-030             FN_


                   S T A T E    O F   M I C H I G A N

           BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN

                               March 8, 2007

TRANSPORTATION—AWARD BID FOR TRANSIT DISPATCH AND SCHEDULING

SOFTWARE

     BE IT RESOLVED that the Allegan County Board of

Commissioners hereby approves the request from the Transportation

Department to award the bid for the Transit Dispatch and

Scheduling Software to    Trapeze Software Group, Inc. of 8360 East

Via de Ventura, Suite L-200, Scottsdale, AZ, 85258, in an amount

not to exceed Fifty Thousand, One Hundred Fifty Dollars

($50,150); and
     BE IT FURTHER RESOLVED that no further funding action is

necessary as this item is fully funded with two MDOT grants.

     BE IT FINALLY RESOLVED that the Board Chairman or other

individual authorized by the Chairman is authorized to sign the

necessary documents on behalf of the County, and the Budget and

Finance Director is authorized to make the necessary budget

adjustments to complete this action.
 DRAFT                                   RFA 07-030             FN_


                   S T A T E    O F   M I C H I G A N

           BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN

                               March 8, 2007

TRANSPORTATION—AWARD BID FOR TRANSIT DISPATCH AND SCHEDULING

SOFTWARE

     BE IT RESOLVED that the Allegan County Board of

Commissioners hereby approves the request from the Transportation

Department to award the bid for the Transit Dispatch and

Scheduling Software to    Trapeze Software Group, Inc. of 8360 East

Via de Ventura, Suite L-200, Scottsdale, AZ, 85258, in an amount

not to exceed Fifty Thousand, One Hundred Fifty Dollars

($50,150); and
     BE IT FURTHER RESOLVED that no further funding action is

necessary as this item is fully funded with two MDOT grants.

     BE IT FINALLY RESOLVED that the Board Chairman or other

individual authorized by the Chairman is authorized to sign the

necessary documents on behalf of the County, and the Budget and

Finance Director is authorized to make the necessary budget

adjustments to complete this action.
                                                                       Revised
                                                                       Date: 2/22/2007
                       County of Allegan
                       Dispatch Scheduling Project Team

                       RFP: TRA-1006




Project:       Review and select transit dispatching and scheduling software.


Objective:

To review and select an advanced rural transportation management software. The software
should enable Allegan County to have flexibility and control over client management, vehicle
management, automated scheduling, use and collect GIS data, with integrated reporting and
invoicing abilities. The ideal software should be WEB enabled, and be up gradable.

The project goals:
1.   Reduce the cost per trip.
2.   Reduce the passenger ride time.
3.   Decrease customer scheduling time and missed trips.
4.   Improve data collection.
5.   Further utilize the County GIS mapping and database.
6.   Improve coordination with other agencies and reduce duplication of services.

Funding:

$34,065 SDNT grant (MDOT Contract 2002-0003/Z6/R1)
$40,345 Sec 5311 grant (MDOT Contract 2002-0003/Z20).

RFP Process:

The completed RFP was advertised in the Holland Sentinel, Kalamazoo Gazette, M-Live, and on
the Allegan County website. In addition, it was mailed directly to (4) vendors. We received (4)
responses to the RFP, (4) submitted proposals. We held the Bid opening October 13, 2006. No
vendors were present.

Project Team:

The project team was formed in October of 2006. Representatives from areas were asked to
participate. The team consisted of the following individuals:

        Transit Department         LIS Department              IS Department
       Dan Wedge                 Valdis Kalnins            Steve Sedore
       Brian Hadley
       Betty Hadley
       Ashley Thomson

RFP TRA-1006                                                                        1 of 5
Evaluation Process:

The four proposals that were submitted in response to the RFP were from EnGraph, Route
Match, Trapeze/Novus, and TranSched. An onsite demonstration was conducted with route
match at Holland Max Transit. A WebEx demonstration was conducted in the IS training room
with Trapeze/Novus. Both EnGraph and TranSched were previewed at a prior convention.
Follow up meetings to the demonstrations were performed. Unanswered questions were
submitted to and responded by the prospective vendors.

We also conducted evaluation of all four products. The following criteria were used:

                         1. Functionality
                           - easy to use
                           - overall functionality
                           - scheduling input time
                           - warnings – override
                           - GPS mapping
                           - Server and client connectivity
                           - manifest format
                           - meets our needs
                           - Administration (reporting, invoicing, client
                         data, agency coordination, etc.)

                         2. Usability
                           - easy to use (import/export)
                           - GIS interface and compatibility
                           - GIS data import and export procedures
                           - overall functionality
                           - meets our needs

                         3. Cost
                           - System installation
                           - Hardware requirements,
                           - Ongoing maintenance
                           - compatible equipment
                           - overall functionality
                           - meets our needs

                         4. Overall impression
                           - AVL/MDT
                           - system expansion




Recommendation:

Solution evaluations were based on four criteria’s, 1) functionality, 2) usability, 3) cost, 4)
overall impression of the vendor. Three of the four solutions presented, were found to be able to
meet the needs of Allegan County Transportation. However, based on the evaluation criteria,
two stood out above the others, Trapeze/Novus and Route Match. Both Trapeze/Novus and

RFP TRA-1006                                                                           2 of 5
Route Match were very close in comparison. In the end it was decided Trapeze would provide
the best value to Allegan County Transportation and the preferred solution.


       1. Functionality:

               Based on the RFP, the project team determined that Trapeze/Novus and Route
               Match both provide the solution to several key needs of Allegan County
               Transportation by their ability in limiting scheduling by available funds and by
               funding source, driver tracking, and log trips not provided. The EnGraph
               proposal did not clearly demonstrate the ease in which ACT could use the County
               GIS data base. Scheduling staff like the ease of use for scheduling of new clients
               and repeat trips on the Trapeze/Novus product slightly more than on Route
               Match. From the I.S. Perspective, EnGraph did not appear to be as developed and
               mature as the Trapeze/Novus and Route Match products. The Route Match
               product uses a Client Server application and Trapeze/Novus offers a browser
               based application. Both are able to meet the need, but the browser base offers
               more flexibility with ACT have two office location. This should provide less
               hardware on start-up.

                       Preferred Solution: Trapeze/Novus


       2. Usability:

               All the products that bid on the RFP would provide an improvement over the
               current manual paper process currently used by ACT. Each system did possess its
               own short comings, but two solutions completely “out-shined” the others,
               Trapeze/Novus and Route Match. Both solutions provide a user friendly
               graphical interface that allows for efficient scheduling. The team decided that
               both Route Match and Trapeze/Novus were equally usable. However, the results
               of the review actually showed a slight favor toward the Trapeze/Novus solution.
               Phone interviews were conducted with schedulers at existing product sites to
               better understand the system usability. From a GIS perspective, Route Match
               probably gets a slight edge for its more contemporary treatment and display of
               GIS data although some of these benefits can only be realized by advanced users
               with access to ESRI GIS software. Trapeze has the advantage of allowing any
               knowledgeable user to modify the map browser without needing additional
               software.

                       Preferred Solution: Trapeze/Novus


       3. Cost:

               Early in the process the project team ruled out the Tran Sched product due to the
               bid price. Tran Sched is a good product designed for larger systems and at a cost
               over the project budget. The EnGraph was low bid, but was missing some key
RFP TRA-1006                                                                        3 of 5
               functions and offered limited option for future application like AVL and MDT.
               The cost was review by bid price and to reflect the five year maintenance cost.
               The Trapeze/Novus and Route Match products offer the best value for the price,
               with Trapeze/Novus have a slightly lower five year cost. The comparative costs of
               each solution are as follows:

         Costs                             EnGraph        Route        Trapeze        Tran
                                                          Match         Novus         Sched
               •Software                     $ 26,000      $ 26,084      $ 19,800      $ 31,000
               •Data conversion               $ 1,000         $ 895            $0       $ 2,550
               •Training                      $ 7,000      $ 19,860      $ 30,350      $ 67,800
               •1st year maintenance         Included      Included       Included     Included
                and/or warranty
         Subtotal
                        (purchase price)     $ 34,000      $ 46,839      $ 50,150     $ 101,350
            • Maintenance cost for
                years 2-5.
                                             $ 14,661      $ 26,868      $ 21,438      $ 28,774
         Grand Total for purchase and
         5 years of maintenance
                                             $ 48,661      $ 73,707      $ 71,588     $ 130,124

                      Preferred Solution: Trapeze/Novus


      4. Overall impression of the vendor:

               Both Trapeze/Novus and Route Match have a great product to offer the
               transportation community. They both appear to be quality companies who spend
               considerable time and efforts to advertise and market their products. In each case
               when ACT had questions on their product and or its capabilities, their staff was
               knowledgeable. Both Trapeze/Novus and Route Match provided great hands on
               opportunities to review the product. LIS had several conversations with both
               Trapeze and Route Match and found both vendors to be knowledgeable and
               responsive although getting an answer often required consultations among the
               sales representative, the software developer and the GIS expert at each company.
               To its credit, Trapeze did address the county’s desire to use its own GIS data in
               responding to the RFP while Route Match initially responded with a solution that
               simply used commercial GIS data. Only after follow-up conversations did it
               become apparent that it would be feasible for us to use our own GIS data.

                      Preferred Solution: Trapeze/Novus




RFP TRA-1006                                                                         4 of 5
For all these reasons, it is the project team’s recommendations that Trapeze/Novus be awarded
the bid and for contract negotiations to proceed as soon as possible.




____________________________________                      ____________________
Dan Wedge, Transportation Director                        Date



____________________________________                      ____________________
Steve Sedore, Information Services Director               Date



____________________________________                      ____________________
Valdis Kalnins, LIS Director                              Date



____________________________________                      ____________________
Ashley Thomson, Transportation Secretary                  Date



____________________________________                      ____________________
Brian Hadley, TMI Operation Manager                       Date



____________________________________                      ____________________
Betty Hadley, TMI Dispatch Scheduler                      Date




RFP TRA-1006                                                                       5 of 5
 DRAFT                                  RFA 07-036              FN_


                  S T A T E    O F   M I C H I G A N

          BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN

                              March 8, 2007

SHERIFF DEPARTMENT—APPROVE VEHICLE PURCHASES

      BE IT RESOLVED that the Allegan County Board of

Commissioners hereby approves the request from the Sheriff

Department to purchase nine (9) Ford Crown Victoria Interceptors

from Signature Ford in Perry, MI for Twenty Thousand, Four

Hundred Twenty-Seven Dollars each ($20,427), and one (1)

Chevrolet Tahoe-Police Package from Buff Whelan Chevrolet in

Sterling Heights, MI for Twenty Eight Thousand, Three Hundred

Twenty-Eight Dollars ($28,328);and
      BE IT FURTHER RESOLVED these vehicles were approved on the

CIP Fund for 2007 under 250.301.978.00.00, Project #07-301-01;

and

      BE IT FINALLY RESOLVED that the Board Chairman or other

individual authorized by the Chairman is authorized to sign the

necessary documents on behalf of the County, and the Budget and

Finance Director is authorized to make the necessary budget

adjustments to complete this action.
                                    RFA Presentation Bid Form
Department:___Sheriff Depratment______________________________ Date__2/22/07_____

Item(s):___2007 Patrol & Detectives Vehicles____________________________________________


Purchasing Process:

1.)    Advertised: Yes / No
       If No, why? __using other government contracts that have already gone through the bid process____


2.)    Number of Vendors bid package was sent to: _____0__________
       How many in Allegan County: _______________
       How many in West Michigan: ________________


3.)    Was there a Mandatory Pre-Bid meeting: Yes / No
       If Yes, how many attended: ____________

4.)    Number of bids received: ___reviewed over 5 different counties’ contracts and the State of
       Michigan______

5.)    Total Bid Amount:___$248,207.00______

6.)    Bid Tab Sheet attached –

7.)    Amount budgeted: __$293,856.00_____
       Difference:_____________over / under
       If Over explain where the money will be coming from:_______________________________________
       __________________________________________________________________________________

8.)    What was the criteria for awarding the bid: _Price & used other government contracts_______
       ___________________________________________________________________________
9.)    Recommendation of Award: _see attached_________________________________________
       ___________________________________________________________________________
10.)   References supplied and checked: Yes / No If No, why?_________________________________


Other Comments:__________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
                                          Each          Cost         Budgeted           Diff               Bid         Vendor
Sheriff Patrol                   Qty
           Full-sized CVI         9    $ 20,427.00   $ 183,843.00   $ 225,891.00   $   42,048.00      Macomb Co.      Signature

          SUV        Tahoe       1     $ 28,836.00   $ 28,836.00    $ 31,897.00    $    3,061.00       Ottawa Co.       Berger

          Full-sized Impala LT   2     $ 17,764.00   $ 35,528.00    $ 36,068.00    $      540.00      State          Berger Chev

                                                     $ 248,207.00   $ 293,856.00   $   45,649.00

                                                                                   Difference will be for equipment on vehicles.
                                DRAFT    FRA 07-019           HS_


                  S T A T E    O F   M I C H I G A N

          BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN

                              March 8, 2007

HEALTH DEPARTMENT—APPROVE ORGANIZATIONAL PLAN FOR STATE

ACCREDITATION

          BE IT RESOLVED, that the Allegan County Board of

Commissioners does hereby approve the request of the Health

Department to approve the Plan of Organization as required by

the State of Michigan for the accreditation necessary for the

funding of programs; and

     BE IT FURTHER RESOLVED that the Board Chairman is

authorized to sign the necessary documents.
             DRAFT                                           M_


                     S T A T E    O F   M I C H I G A N

         BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN

                                 March 8, 2007

ADOPT MEETING ROOM USE POLICY

     BE IT RESOLVED that the Allegan County Board of

Commissioners does hereby approve the Meeting Room Use Policy as

attached, effective immediately.




ATTACHMENT
                Proposed Meeting Room Use Policy

PURPOSE
The Allegan County Board of Commissioners recognizes the importance of adequate
meeting room space within the community and intends not to compete with other local
meeting space providers. This Policy has been developed to ensure consistent application
of the use of meeting room space throughout County-owned facilities.

POLICY/PROCEDURE

1.   Locations
     This policy applies to all meeting space in County-owned facilities. Facilities
     within the Allegan County Parks System are specifically exempt from this policy.

2.   Use
     Departments and Agencies of the County are permitted to schedule the use of
     meeting room space for their own use in conducting the business of their
     Department/Agency. Tenants with valid rental agreements which include
     provisions for meeting room use are permitted to schedule the use of meeting room
     space for their own use in conducting the business of their Agency and in
     accordance with their rental agreement.

     Public or private individuals, groups, corporations, etc. that do not have a valid
     rental agreement for office space with Allegan County Government and are not a
     direct component of Allegan County Government will not be permitted to utilize
     meeting room space within County-owned buildings.

     It is recognized that the Michigan State University Cooperative Extension (MSUE)
     provides as a part of its core mission educational programs through the resources of
     Michigan State University. Therefore, use of meeting rooms by MSUE to conduct
     mission-related programs to non-profit entities are considered compliant with this
     policy.

3.   Scheduling
     Meeting room use shall be scheduled on a first-come-first-served basis; however the
     appropriate Court Administrator or the County Administrator reserves the right to
     prioritize the use of a meeting room in the event of a scheduling conflict.

     Each meeting room shall have a scheduling agent assigned to coordinate the
     scheduling. The Department Head of the area where the meeting room is located
     shall assign the scheduling agent.

     A list of all meeting rooms including the capacity, amenities, location, and
     scheduling agent (contact information) of each room shall be available to all County


                                                                                Page 1 of 2
     Departments. Facilities Management shall maintain the list. Departments are
     responsible for keeping Facilities Management updated with current information.

     Departments and Agencies of the County, and Tenants are prohibited from
     reserving, sponsoring, or otherwise arranging for meeting room space on behalf
     another group that would not qualify to utilize the space.

4.   Setup/Breakdown
     Those using the meeting room are responsible for all setup and breakdown.
     Meeting rooms are to be returned to the arrangement set prior to use by any
     Department, Agency or Tenant; and are to be restored to equal or better condition
     than prior to use.

     If the meeting requires heating, cooling, lighting, or other special conditions, the
     host of the meeting must contact Facilities Management at least one week prior to
     the meeting.

5.   Technology
     Technology in the meeting rooms will only be made available for official County
     business. Any use outside the scope of County business is prohibited. When
     meetings will require the use of technology already available in the meeting room,
     the requesting department should contact the approved scheduling agent of that
     room. If additional technology is required (i.e., remote demos, telephones, screens,
     projectors, etc.), the requesting department must notify Information Services one
     week in advance of the meeting.

     Any and all use of technology made available in the meeting rooms is subject to the
     Allegan County Acceptable Use Policy.

     Wireless Internet Access that may be available in any meeting room is provided as
     a courtesy for general and/or County use. There should be no expectation of
     availability or support of this service. Misuse or inappropriate activity will result in
     a disconnection of service. In addition, all appropriate legal and/or disciplinary
     actions may be pursued.

     Orange electrical receptacles are to be used only to power County-owned sensitive
     electronic equipment such as computers.

7.   Special Circumstances
     Appeals or concerns with this policy should be directed to the County
     Administrator, 269-673-0239.




                                                                                   Page 2 of 2
                  M-40 Holland Transportation Safety Committee Meeting
                              February 20, 2007, 10:00 a.m.
                            City of Holland Police Department


      Attendees              Agency                                      Phone

      John Krutthopp        Holland Police Department                    (616) 355-1120
      Jack Dykstra          Holland Police Department                    (616) 355-1121
      John Darrow           Holland Police Department                    (616) 355-1122
      Jodi Syens            Holland Transportation Services              (616) 928-2405
      Ben Dubbeld           Holland Transportation Services              (616) 928-2427
      Nick King             Holland Transportation Services              (616) 928-2437
      Scott Boeve           Holland Transportation Services              (616) 928-2446
      Jim Campbell          Michigan State Police                        (269) 657-6081
      Patrick Gibbons       Michigan Department of Transportation        (269) 375-8614
      Dave Van Stensel      Michigan Department of Transportation        (269) 337-3967
      Terry Burns           Allegan County Commissioner                  (616) 355-2525
      Dean Kapenga          Allegan County Commissioner                  (616) 218-2599

Discussion:

   1. The City of Holland established this committee to address safety issues on M-40 in
      Holland, in particular, by the Tulip City Truck Stop. The objective of the committee is to
      create and implement a plan to provide for movement of trucks utilizing M-40 in a safe
      and efficient manner. The committee will establish a series of short term and long term
      goals to meet the objective.

   2. The Michigan Department of Transportation (MDOT) stated that a speed study will be
      performed on M-40 in the vicinity of the truck stop (Waverly to 52nd St.). The Michigan
      State Police (MSP) stated that 85th percentile speed studies are only performed when the
      roads are at their best. Data for a speed study is not collected during inclement weather,
      due to drivers not operating at maximum speeds at these times. MDOT stated that a
      preliminary traffic signal study will be performed between 144th St. and 143rd St. MDOT
      mentioned that data collection for signal studies are not performed when there is a high
      probability of snowfall or during construction activities. Signal studies are performed
      when school is in session. As a result of the conversation, the committee members stated
      that the last two weeks in April, prior to the Holland Tulip Festival, would be the best
      time to perform the speed study and preliminary traffic signal study data collection.
      Results of these studies should be available approximately six months after the data is
      collected (October 2007).

   3. MDOT stated that historical information regarding speed studies in the area, performed in
      July 1980 and November 2001, are available. The results of these studies indicated that
      the 85 percentile speed prior to the 2005 M-40 reconstruct project was 55 MPH.
M-40 Holland Transportation Safety Committee
February 20, 2007
Page 2



   4. A crash analysis performed by MDOT over the past week on M-40 using data from 2002
      to 2007 was discussed. MDOT stated that crashes are slightly down since the creation of
      the headed up left turn in 2005. Jack Dykstra from the Holland Police Department (HPD)
      said that his analysis of the crashes at this location fell in line with MDOT's
      understanding. There were fewer crashes per year since the 2005 construction project,
      although we only have a year and a half worth of crashes to compare. There was a
      discussion that this is a fairly safe segment of road and that we wanted to continue to
      keep it as safe as possible as proposed residential developments move forward.

   5. MDOT stated that a gap study will be the most important part of the preliminary signal
      study since volumetric warrants will not be met.

   6. The HPD spoke with property owners in the vicinity of Interchange Drive and M-40 to
      assess their opinion on how best to meet the above mentioned objective. Kathy Church,
      owner of the Tulip City Truck Stop, stated she would like to see the following work
      done:

          a. Lower the speed limit to 35 or 45 MPH.
          b. Place visible truck entrance warning signs.
          c. Provide more police enforcement.

      Craig Hopper, a local individual that oversees truck stops, stated that he would like to see
      the following work done:

          a. Lower the speed limit.
          b. Examine other truck stops around the state and change the M-40 Tulip City Truck
             Stop access to be similar, to improve overall operations. The M-66/I-96 Pilot
             Station as well as the US-131 Dorr gas station are two truck stops mentioned as
             possible models to examine.

      Ed Reitman, owner of K&R Wrecking, stated that he would like to see the following
      work done:

          a. The 2005 M-40 improvements added a center left turn lane and sidewalks in front
             of his property. This work resulted in a raise in his driveway grade. As a result,
             trucks need more time to leave his property and enter M-40. He would like
             adjacent traffic signals reviewed and timed to provide more gaps for trucks to pull
             out. In particular, he requested that gaps be added to northbound traffic. He
             stated trucks have difficulty pulling out during the morning and evening rush
             hours.
          b. Mr. Reitman owns all the property adjacent to the truck stop. He is willing to
             discuss construction of a roadway to outlet truck stop traffic to Interchange Drive
             if a signal could be added at that location. If a signal is added at Interchange
M-40 Holland Transportation Safety Committee
February 20, 2007
Page 3
              Drive, this would also benefit trucking business to the north of M-40 at
              Interchange Drive.

   7. The City of Holland stated that a new 250 unit housing development is currently being
      built in stages. The developer indicated his desire to build a road to tie his subdivision to
      M-40, just to the south of the truck stop. Consolidating truck movements to this
      proposed intersection location may generate enough traffic to warrant a signal.

   8. The addition of lighting was discussed. Adequate lighting exists in front of the Truck
      Stop. Lighting could be added from Interchange Drive to the Truck Stop. The HPD
      stated they received a report that the lighting from the Tulip City Truck Stop Sign may
      have caused the truck driver in the January 15, 2007 crash not to see the southbound
      vehicle prior to pulling out. Although the truck driver stated to the HPD that he saw the
      approaching vehicle, the HPD requested that MDOT research and provide a copy of a
      permit for the lighted sign, if available. MDOT stated when a sign is located outside the
      public right-of-way on private property, a permit is not required unless it is advertising
      something offsite of the premises, which would require a billboard permit. At this
      location, a billboard permit most likely was not required. Normally MDOT does not
      allow business signs in the public right-of-way. MDOT will look for the any permits
      issued at the site, but based on the age of the facility, the permits may be difficult to find.

   9. A discussion regarding the placing of guideposts to assist truck drivers in judging when
      to pull out into traffic occurred. When cars were within the guideposts they would know
      it was not safe to pull out. The consensus of attendees at the meeting indicated that this
      would not work, based on the variations of speed and the difficulty in educating all
      drivers that use the facility.

   10. The City of Holland mentioned that vehicles often use the center left turn lane as a
       passing lane for both bounds of traffic. They suggested that MDOT add additional center
       left turn lane signs between the south City limits to the M-40 interchange in both
       directions.

   11. Draft Short Term Goals – To be completed within the next six months by the agency
       indicated:

          a. HPD to complete the Police Report of the crash that occurred on January 15,
             2007.
          b. HPD & MSP to provide additional police enforcement.
          c. MDOT to review and make recommendation regarding replacement of the truck
             entrance signs, placement of flashing beacons and advisory speed plates on the
             truck entrance signs (using Type IX sheeting and possibly solar powered
             flashers), and placement of additional center left turn lane signs.
          d. MDOT to investigate traffic signal timing for the nearest signals on either side of
             the Truck Stop to determine if additional gap times can be provided.
          e. MDOT to examine other truck stops in the state and determine if any
             improvements can be made to the Tulip City Truck Stop.
M-40 Holland Transportation Safety Committee
February 20, 2007
Page 4
          f. MDOT to provide a copy of Driveway/Miscellaneous Permits that may be on
              record for the Tulip City Truck Stop to HPD.
          g. MDOT & MSP to complete a speed study. Data to be collected the last two
              weeks in April, weather permitting.
          h. MDOT to collect data and perform a preliminary traffic signal warrant analysis
              for the corridor from Interchange Drive (144th St.) to 143rd St. Data is to be
              collected the last two weeks in April, weather permitting.
          i. HTS to investigate if additional lighting can be provided.

   12. Draft Long Term Goals (six months to two years)

          a. Reconvene the committee to evaluate the results of the recommendations from
             items 11c through 11i. The next meeting has been scheduled for May 15, 2007, at
             10:00 a.m.
          b. Implement recommendations of the traffic signal study, if improvements and/or
             access management is recommended in order to meet warrants for placement of a
             traffic signal. Improvements and/or access management are anticipated to consist
             of consolidation of drives and tying in Truck Stop access from M-40 into either
             Interchange Drive or a new subdivision road. Perform updates of planning/zoning
             maps, identify funding sources, and implement a plan for construction of
             improvements, if required.
          c. Continue monitoring the area, if the preliminary traffic signal study indicates
             traffic signal warrants cannot be met, even if improvements and/or access
             management is performed.

Notes prepared by: Patrick Gibbons, February 26, 2007

cc: Attendees
    Bobbi Welke
    Pete Pfeiffer
    Mike Bippley
    Steve Serdel
    Bridget Gregory
    Ron DeCook
    Senator Fulton Sheen

								
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