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					                                                       Part-I (Technical Bid)


       U.P. Upbhokta Sahkari Sangh Limited

                                Tender Document
                                         For
                                      Selection of
                             Vendor / Consulting firm
                                         For
                 Preparation of Detailed Project Report (DPR)
                                         For
                               Computerisation of
                     U.P.Sahakari Gram Vikas Bank Ltd.



Document Cost: Rs. 5000/-
Date of Issue :  -2011
Issued to :
____________________________
____________________________
No. of Pages :
Received Rs. 5000.00 (Rupees Five thousand only) by _________________
Receipt no. …………………….date:…………………
Important Dates
Date & time for submission                     5:30 p.m. on 9th march 2011
Date & of opening of technical part
Date of opening of Financial part              Will be informed as soon as the technical
                                               evaluation process gets completed
                              Preface

The objective of this tender is to select a company / firm for
preparation of (Detailed Project Report) DPR for computerization
of U.P.Sahakari Gram Vikas Bank Ltd. U.P.Sahakari Gram Vikas Bank
Ltd. Is an apex institution of U.P.Government which provides Long
Term Loans to the farmers with its 323 branches spread over the
state of Uttar Pradesh. The bank wishes to computerised its branches
in a phased manner. In the first phase all 72 district level branches
will be covered. Prior to computerization the bank wishes to get
prepare a DPR for the same.




                                                                    2
1.   Introduction

     A)   Uttar Pradesh Upbhokta Sahkari Sangh Limited
          (UPSS)

     UTTAR PRADESH UPBHOKTA SAHKARI SANGH LTD. LUCKNOW
     which is registered under Uttar Pradesh Cooperative Societies
     act 1965 and having its Head Office at Upbhokta Bhawan,
     Walaquadar Road, Lucknow. UPSS is the nodal agency for the
     computerization of all Cooperative Institutions in the State of
     Uttar Pradesh as per Government Order no. 864 / 49-3-2005-
     88 /2003 Dated 23.03.2005.
     B)   U.P.Sahakari Gram Vikas Bank Ltd.

     U.P.Sahakari Gram Vikas Bank Ltd. Is an apex cooperative
     institution of U.P which provides Long Term Loans to the
     farmers with its 323 branches spread over the state of Uttar
     Pradesh.




                                                                   3
2.   Scope of DPR

     The DPR must contain the following main points apart from
     other required details:-


            Capital Cost.
            Profitability analysis.
            Examination of technical parameter.
            Description of the technology to be used
            Broad technical specification.
            Evaluation of existing resource.
            Schedule Plan.
            General Layout.
            Volume of work.
            Project description.
            Planning and implementation of the project.
            Specifications.
            Layout and flow diagram.
            Coverage of computerization / automation boundries.
            Module and sub modules for computerization.
            Detailed description of hardware / software and IT
            infrastructure to be used.
            Implementation stratities.
            Post implementation issues.
            IPR / source code issues.
            Human resource
               o      Need / requirement of technical staff
               o      Procurement
               o      Training & development of technical &
                      operation staff.




                                                                  4
3.   Scope of work for computerization of the bank

          financial accounting including share capital, dividend
          module & balance sheet.
          Recovery module.
          Human resource Complete development / personnel
          information system, pay roll, employee advances, post
          retirement benefits.
          Debenture floatation & fund management module.
          PF accounting module.
          Scheme monitoring module.
          Fixed Deposit Module.
          General MIS
          Other modules as Inspection, Audit, Legal, Complaint,
          Budget, Investment and Development, Stationary,
          transport, General Maintenance, Statistics, Training, dead
          stock, advertisement etc…




                                                                   5
4.   Validity period: Tender shall remain open to acceptance by
     UPSS for a period of three months from the date of opening of
     the envelope containing the financial details. The period may
     be extended by mutual agreement and the Vendor shall not
     cancel or withdraw their offer during this period.
5.   Vendor’s Responsibility:

       The Vendor will conduct a detailed systems
       requirements study and provide a Functional
       Requirements Specification Manual (“FRSM”) relating to the
       functionalities as required to support the various products
       and services offered by the Bank/to be offered by the Bank
       in the near future as responded by the Vendor. The FRSM
       must also include all the areas where the Vendor is
       suggesting a work-around. If the work-around involves re-
       alignment of a business process the re-aligned process
       should be included in the FRSM. The FRSM should include
       the standard operating procedure proposed for the re-
       aligned process. The Vendor is expected to assist the Bank
       in aligning the business requirements with the application so
       as to enable centralization of desired business process,
       eliminate redundant and duplicate processes, increase
       operational efficiency and improve customer service. Vendor
       is expected to prepare detailed documentation, presentation,
       workflows for the business processes affected due to
       implementation of CBS, delivery channels and other
       applications implemented by the Vendor.
       The Vendor is also expected to provide suitable Business
       Continuity procedures applicable to its solution in case the
       solution is unavailable. These procedures should ensure that
       the customers of the Bank are not denied banking services
       due to the solution being unavailable to the Bank‟s users.
       The Vendor shall provide the FRSM to the Bank for review
       and comment and any comments or suggestions of Bank will
       be incorporated therein.


                                                                   6
 The Vendor is also expected to carry out and document a
detailed current assessment study for all business activities,
product and service offered by the bank to gain
understanding of the Bank‟s existing business and
operations. The Vendor is expected to help the Bank to
parameterize the product and provide valuable inputs at the
time of system parameterization based on the current state
assessment study undertaken by the Vendor.
The Vendor will be responsible for gap identification
and resolution:
   o Provide all functionalities related to bank‟s front office
      and back-office activities.
   o Provide all functionalities as mentioned in the FRSM.
   o The Vendor will ensure that all gaps identified at the
      time of system testing will be immediately resolved but
      not later than 3 months.
   o The Vendor will ensure that gaps pointed out by the
      audit and inspection team, statutory and regulatory
      bodies, or any other third party agency engaged by
      the Bank will be immediately resolved but not later
      than 3 months.
   o The Vendor shall resolve gaps by proposing a suitable
      work around or customizing the proposed solution by
      way of modifications/enhancements, as necessary, to
      the proposed software solution.
   o The Vendor shall provide all statutory and regulatory
      MIS (Management Information System) and EIS
      (Executive Information System) reports as required by
      the Bank.
   o The Vendor shall provide all subsequent changes to
      reports as suggested by the statutory and regulatory
      bodies from time to time.
   o The Vendor shall ensure that they have the necessary
      infrastructure and people in place to resolve all the
      gaps within the time lines agreed, for the
      implementation and roll out.
   o The Vendor must submit their offer in the prescribed
      format only. Additional information, if desired to be

                                                             7
               submitted, may be supplied as an independent write-
               up.

6.    The rates quoted shall be clearly mentioned about the
      applicable taxes and duties and shall be firm and not be
      subjected to any variation. UPSS will deduct any applicable Tax
      at Source and pay the amount, net of such tax, only to the
      Vendor.

7.    Confidentiality: The details of the offer proposed by the
      Vendor or its acceptance thereof with or without modifications
      by UPSS, shall not be passed in part or full to any third party
      without prior written approval of UPSS.

8.    Qualification Criterion


     Minimum qualification of the VENDOR / Consulting firm

     The vendor desirous of quoting for the work should satisfy the
     following parameters:

      i.     The vendor should have a consulting office in India.

      ii.    The vendor should have experienced skills to design DPR
             / provide consultancy services to same reputed financial
             institution / organization.

      iii.   The vendor should have experience of at least 3 years, as
             on March 31, 2010.

      iv.    Financial bid will be open for only that bidder who
             qualifies the technical bid.




                                                                     8
09. Price:

      The Vendor is required to provide a fixed fee for the entire
      scope of work.

10. Terms of Payment:

Payments will be made on submission of invoice for the different
activities mentioned in the financial part.

11.   EMD, Arbitration.

       Earnest Money Deposit (EMD) of Rs. 1 Lakhs (Rupees One
        Lakhs) in the form of demand draft favoring “Uttar
        Pradesh Upbhokta Sahkari Sangh Ltd., Lucknow. ”

       In the event UPSS, comes to know at any point of time that
        any wrong information presented by the bidder in the offer,
        then UPSS, may solely at its discretion, reject the offer and
        invoke the Bank guarantee or forfeit the earnest money
        deposit, provided by the bidder.

12. Arbitration

      If any dispute, difference or question arises at any point of
      time arise between the parties as to the implementation /
      execution of this project or concerning anything herein
      contained or arising out of this Agreement or as to the rights,
      liabilities and duties of the parties hereunder, that the decisions
      of UPSS, is final and binding , the same shall be referred to
      arbitration and a final decision, after giving at least 30 days
      notice in writing to the other (hereinafter referred to as the
      Notice for Arbitration) clearly setting out the terms of disputes
      to a sole arbitrator who shall be appointed as hereinafter
      provided.



                                                                       9
For the purpose of appointing the sole arbitrator referred to
above, the UPSS, shall send to the VENDOR within 30 days of
the notice of arbitration a panel of three names of persons who
shall be presently unconnected with the organization of the
UPSS, Uttar Pradesh or the Vendors.

The Vendors shall on receipt of the names as aforesaid select
any one of the persons so named to be appointed as the sole
arbitrator and communicate his name to the UPSS, within 15
days of receipt of the names. UPSS, shall thereupon without
any delay appoint the said person as the sole arbitrator. If the
VENDOR fails to communicate such selections as provided
above within the period specified, UPSS, shall make the
selection and appoint the sole arbitrator from the panel notified
to the VENDOR.

If the arbitrator so appointed is unable or unwilling to act or
refuse his appointment or vacate his office due to any reasons
whatsoever, another sole arbitrator shall be appointed by
selecting from remaining persons on the panel by UPSS.

The sole arbitrator shall have power to open up, review and
revise any certificate, opinion of decision, requisition or notice
and to determine all other matters in dispute which shall be
submitted for arbitration and of which notice shall have been
given as aforesaid subject to aforesaid. The arbitrator shall be
governed by the Indian Arbitration Act, 1957 or such other Act
in force.

The award of the arbitrator shall be binding and final on the
parties. It is hereby agreed that in all disputes referred to the
arbitration, the arbitrator shall give a separate award in respect
of each dispute or difference in accordance with the terms of
reference and award shall be a reasoned award.

The fees, if any, of the arbitrator is required to be paid before
the award is made and published, be paid in equal proportion
by each of the parties. The cost of the reference and award

                                                               10
      including the fees, if any, of the arbitrator shall be directed to
      be borne and paid by such party or parties to the dispute, in
      such manner or proportion as may be directed by the arbitrator
      in the award.

      UPSS and the VENDOR also hereby agree that the arbitration
      under this clause shall be a condition precedent to any right of
      action under the contract with regard to the matters hereby
      expressly agreed to be so referred to arbitration.

      Securities contained to be rendered notwithstanding any
      reference or dispute to the arbitration. It is specifically agreed
      that the VENDOR shall continue to render their services
      provided herein with all the diligence, professional skill and tact
      notwithstanding that any matter, question or dispute has been
      referred to arbitration.

13.   Vendor desirous of submitting the offer for taking up the work
      should submit their proposal in the Performa given in Part II.
      The Technical details and financial details of the Vendor‟s offer
      should be submitted in two separate sealed envelopes. The
      vendor should also indicate, in the technical details document,
      support envisaged/expected from UPSS.

14.   Proposals complete in all respects should be submitted in two
      sealed envelopes along with a letter stating that the Vendor has
      understood the conditions mentioned in the Tender document
      and these are acceptable to them. The envelopes shall be
      addressed to Managing Director, Uttar Pradesh Upbhokta
      Sahkari Sangh Ltd., Head Office, Walaquadar Road, Lucknow-
      226 001. The envelopes should be marked “Offer for
      Prereration of Detailed Project Report (DPR) for
      computerization of U.P.Sahakari Gram Vikas Bank Ltd. -
      Technical Details” and “Offer for Prereration of Detailed
      Project     Report    (DPR)     for   computerization      of
      U.P.Sahakari Gram Vikas Bank Ltd - Financial Details”
      respectively. Both the envelopes should be submitted together


                                                                      11
      on or before 5.30 p.m. on 3rd march 2011. The envelopes
      containing the technical details will be opened at 3.00
      p.m. on 4th march 2011 at the office of Managing Director,
      Uttar Pradesh Upbhokta Sahkari Sangh Ltd., Head Office,
      Walaquadar Road, Lucknow- 226 001 in the presence of
      vendors or their authorised representatives.

      The financial bid should be submitted only on prescribed
      format. Any additional clause is not acceptable and in that case
      the bid is liable to be rejected.

15.   UPSS is not bind to accept the lowest or any tender and
      reserves the right to accept or reject any or all of the tenders,
      either in whole or in part without assigning any reasons for
      doing so.




                                                                     12
include its successors and assigns), UPSS, Uttar Pradesh has issued
Notice Inviting Tender bearing No.____ dated __________
(hereinafter referred as said tender) in favour of our said Constituent
for developing, testing and training „Customized ERP software‟ for
PCF, Uttar Pradesh.

(b) One of the terms of the tender is that tenderer / bidder is
required to give a Demand Draft drawn in favour of UPSS, Uttar
Pradesh payable at ____, (valid for ___ days from the due date of
the           tender)           for            Rs.__________(Rupees
__________________________only)            as      Earnest    Money
Deposit(EMD) along with their offer. The UPSS, Uttar Pradesh may
accept Bank Guarantee in lieu of EMD for an equivalent amount
issued by any Public Sector Bank, valid for 6 months from the date of
issue.

(c) At the request of the said constituent the Bank has agreed to
furnish guarantee for payment of the said amount of earnest money
(or security deposit) in the matter hereinafter appearing NOW
THEREFORE THIS DEED OF GUARANTEE WITNESSETH that in
consideration of UPSS, Uttar Pradesh, agreeing not to insist upon the
Earnest Money Deposit in cash/Demand Draft and accepting this
guarantee in lieu thereof, we the ______ Bank, hereby
unconditionally and irrevocably guarantee unto UPSS, Uttar Pradesh
that our said Constituent will perform all their duties and functions
and discharge all their obligations under the various terms and
conditions of the said Tender conditions to the full satisfaction of
UPSS, Uttar Pradesh failing which the Surety shall, on demand by
UPSS, Uttar Pradesh and without demur, pay to UPSS, Uttar Pradesh
the sum of Rs.--------------- (Rupees ------- lakhs only) at the Head
Office of UPSS, Uttar Pradesh at Walaquadar Road, Lucknow – 226
001.




                                                                     13
THE SURETY HEREBY FURTHER COVENANTS THAT –

(i) The Surety shall pay to UPSS, Uttar Pradesh the said sum of
Rs.____________ on first demand of PCF, Uttar Pradesh, made in
writing by UPSS, Uttar Pradesh without reference to our said
Constituent and notwithstanding any dispute or difference that may
arise between UPSS, Uttar Pradesh and our said Constituent.

(ii) That this Guarantee shall be a continuous guarantee and shall not
be revoked by the surety without prior consent in writing of UPSS,
Uttar Pradesh.

(iii) That the decision of UPSS, Uttar Pradesh on the breach of any
terms and conditions of the said contract /tender on the part of our
said Constituent or their failure to perform obligations or discharge
the duties under the said tender shall be final and binding on the
Surety and shall not be disputed by the Surety inside or outside
forums such as court, tribunal, arbitration, other authority.

(iv) That the notice of demand in writing issued by UPSS, Uttar
Pradesh shall be conclusive proof as regards the amount due and
payable to UPSS, Uttar Pradesh under this guarantee and it shall not
be disputed by the Surety either inside or outside a court, tribunal,
arbitration, other authority.

(v) That any neglect or forbearance on the part of UPSS, Uttar
Pradesh in enforcing any of the terms and conditions of the said
contract / tender or giving time for performance of the obligations
and duties of our said Constituent under the said contract / tender or
showing of any indulgence by UPSS, Uttar Pradesh shall not in any
way release the Surety of its liabilities under this guarantee.

(vi) That the guarantee herein contained shall not in any way be
affected by any variations in the said contract / tender which UPSS,
Uttar Pradesh and our said Constituent may, by mutual consent,
make in the said work order / tender or any other act or deed on the
part of UPSS, Uttar Pradesh, which but for this clause may have the
effect of discharging the surety under the law of securities shall not

                                                                    14
discharge the surety in any way and the surety‟s obligation under this
guarantee shall be discharged only by payment in full of the sums
guaranteed hereunder provided, however, that the extent of liability
of the Surety under this deed is not thereby increased.

(vii) That this guarantee shall not be affected by any infirmity or
absence or irregularity in the exercise of the powers by or on behalf
of our said Constituent to submit the said contract / tender and enter
into Agreement said contract/or winding up or merger or
amalgamation of our said constituent or dissolution of our said
Constituent's company or by any change in constitution or in the
name of our said Constituent's company.

(viii) That it shall not be necessary for UPSS, Uttar Pradesh to
exhaust its remedies against our said Constituent before invoking this
guarantee and the guarantee herein contained shall be enforceable
against the Surety notwithstanding any other security which PCF,
Uttar Pradesh may have obtained or may obtain from our said
Constituent, may at the time when this guarantee is invoked be
outstanding and unrealized.

(ix) That the Surety hereby agrees that this guarantee shall be valid
and be in force for __days i.e. up to ________________. However,
the Surety hereby unconditionally agrees and undertakes to renew
this guarantee at the request of the UPSS, Uttar Pradesh for a further
period of ___ months from the above mentioned date so as to
continue to keep UPSS, Uttar Pradesh indemnified for the entire
period of contract. The renewal will be at the cost and expenses of
our said Constituent.

(x) Any claim arising under this guarantee shall be preferred by
UPSS, Uttar Pradesh within a period of _____ months from the
aforesaid date of expiry of this guarantee or in the event of renewal,
such renewed date and unless the claim is so preferred against the
Surety, the Surety shall stand discharged of all its liabilities
hereunder.



                                                                    15
(xi) The guarantee will be in force up to _____________________
unless otherwise extended.

NOTHWITHSTANDING anything mentioned hereinabove, the
maximum liability of the
surety under this Guarantee will be restricted to Rs._____/- (Rupees
____________________only) and the guarantee will be in force up
to _____. The Surety is liable to pay the guaranteed amount or any
part thereof under this guarantee only if the claim/demand is
received by the Surety on or before _____.




IN WITNESS WHEREOF, the within named Surety has caused
these presents to be executed by the hand of its duly authorized
official on the date and at the place first herein above written.


SIGNED, SEALED AND DELIVERED FOR
AND ON BEHALF OF ______________

THE SURETY HEREIN BY THE HAND OF
SHRI _____________________, ITS
Authorized Official




                                                                  16
                                                              ANNEXURE – I

Format for submission of Quotation – Technical Details

Please ensure that your response clearly answers all the questions. If
you use additional schedules or documentation to support your
response, make sure that they are clearly cross-referenced to the
relevant question.

I. Basic Information of Company
                   Particulars                                  Response
1.Registered name
2.Name and Designation of the authorized official
     responding to this request
3.Contact telephone, fax number and E-mail address
4.Registration number and date of registration
5.Registered Office (address)
6.Legal form of organization
7.Name and address of Parent company, if any
8.Brief description of the organization including date of
incorporation, list of major business areas and divisions,
list of products and services provided, key milestones in
its development (not more than one A4 size sheet)
9.A brief account of software development / Consultancy
services.
10. List of specialised skilled for providing consultancy /
preparation of DPR.
11. Name and level of certified international quality
     standards obtained by the Company; if any (enclose
     copy of certificate)




                                                                           17
III. Understanding of This Project and Proposed
Methodology:

The Technical Proposal should contain the following details

  a. Brief overview of the DPR
  b. No. of skilled professionals to be engage to complete
     the DPR with in stipulated time
  c. Estimated time required to design a quality based
     standard DPR covering almost all modules / activities
     related to computerization.
  d. Proposed plan / proforma of DPR presentation.




                           End of Part I




                                                              18
                                                      Part-II (Financial Bid)


       U.P. Upbhokta Sahkari Sangh Limited

                                Tender Document
                                         For
                                      Selection of
                             Vendor / Consulting firm
                                         For
                 Preparation of Detailed Project Report (DPR)
                                         For
                               Computerisation of
                     U.P.Sahakari Gram Vikas Bank Ltd.


Document Cost: Rs. 5000/-
Date of Issue :  -2011
Issued to :
____________________________
____________________________
No. of Pages :
Received Rs. 5000.00 (Rupees five thousand only) by _________________
Receipt no. …………………….date:…………………
Important Dates
Date & time for submission                     0:00 p.m. on   2011
Date & of opening of technical part            0:00 p.m. on   2011



                                                                           19
Date of opening of Financial part         Will be informed as soon as the technical
                                          evaluation process gets completed



                                                              Financial Bid


SR.     Description                                            Amount (INR)
No.
        Total cost of study design and prepare Detailed
        Project Report (DPR) for computerization of
1
        U.P.Sahakari Gram Vikas Bank Ltd.


2       Taxes and other charges

                                                      Total:




                                End of Part II




                                                                              20
                           Check List

Must be marked as “YES” in case of compliance; “NO” otherwise.

  Sr. No.                           Feature     Compliance
                                                 (Yes/ No)
  COMPLIANCE PROFORMAE FOR CORE BANKING SOLUTION




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