This is a template that includes five (5) sample service proposal letters. The first letter
proposes services that will be undertaken at a home. The second letter is a service
proposal sent to a company for the supply of goods. For small businesses that want to
propose their terms for a governmental contract, the third letter provides a template of
the possible framework of the proposal. The fourth letter proposes the installation,
coordination, and scheduling services a small business can provide. The last letter
proposes the service terms for a long project. This template can be used by small
businesses or other entities that want a collection of sample proposal letters they can
customize and send to potential consumers.
Dear Future Customer,
Here’s our step-by-step breakdown for providing this year’s [Name of Service] Service:
1. YOU put on comfortable clothes, relax on your patio, and think about all the work we’re
saving you. While you’re relaxing…
2. WE [Describe Functions Performed]
4. WE …
5. WE …
6. WE …
You don’t have to sit on your patio, of course. You can work around the house, visit friends or
relatives, or do anything you want. By the time you come back, we are sure you will love the
Please sign and return the copy of this letter. We’ll be there in [Time Frame], for a cost of just
[AMOUNT]. Thank you for selecting [Company Name].
© Copyright 2010 Docstoc Inc. 2
PROPOSAL LETTER – WORD ORDER
Dear [Person’s Name],
As you requested, here’s our proposal for [Task] for your [Location and Business
Type]. Because we know that your time is precious, I guarantee meeting your delivery date,
provided you accept this proposal by [Date].
We will inventory the entire order in our heated warehouse. That gives us an edge over other
manufacturers because you have the flexibility to stage the job as your schedule dictates. All
materials will be available at your request.
We propose to furnish the following (the full proposal is attached):
TOTAL [TOTAL AMOUNT]
I look forward to doing another great job with you and [Company Name].
© Copyright 2010 Docstoc Inc. 3
PROPOSAL LETTER – GOVERNMENT CONTRACT
Our preliminary review has uncovered the following:
1. [Details of review].
2. [Use numerals to separate].
Therefore, we propose [detail proposal]. Total cost for testing, tooling, and design is
The job will require no more than [Estimated Time Frame], and we can begin immediately.
Thanks for your consideration.
© Copyright 2010 Docstoc Inc. 4
PROPOSAL LETTER - INSTALLATION
Dear [Person’s Name],
We think you’ll find us uniquely qualified to oversee the coordination, scheduling and
installation of the [Product being installed] to support your [Product being supported, if one
As specialists in the [Field of e