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DRAFT PROCESS DESIGN V6

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									NCH Process Design Statement                 International Trade Modernisation Project




 National Operational Services


 International Trade Modernisation Project                      Version: 6.0




NATIONAL CLEARANCE HUB (NCH)

     PROCESS DESIGN STATEMENT




NCH Process Design Version 6.0                                          Page 1 of 26
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NCH Process Design Statement                           International Trade Modernisation Project




Contents

                                                                                         Page

 1. What is this paper about?                                                              4

 2. What are the basic assumptions?                                                        4
       2.1 Guidance for declarants                                                         4
       2.2 CHIEF freight locations and identifiers                                         4
       2.3 Clearance times                                                                 4
       2.4 Freepost, free-fax and local rate calls                                         4
       2.5 Lodgement of documents                                                          5
       2.6 Pre-lodgement of entries                                                        5
       2.7 Public counter                                                                  5
       2.8 UK International Trade Single Window (ITSW)                                     5

 3. How will declarations be processed and cleared at NCH?                                 6
        3.1 Direct Trader Input (DTI) import and export (NES) declarations                 6
        3.2 Documents to be provided for clearance                                         6
        3.3 Receipts                                                                       7
        3.4 Queried entries                                                                7
        3.5 Customs Input Entries (CIE)                                                    7
        3.6 Documents to be provided at the time of examination                            7

 4. How will NCH deal with specific types of movement and/or goods?                        7
        4.2 C548s                                                                          8
        4.3 CAP safeguard charges                                                          8
        4.4 Car imports                                                                    8
        4.5 Certificates of authenticity for rice                                          8
        4.6 Certificates of conformity for cereals                                         8
        4.7 CITES                                                                          8
        4.8 DCMS (Cultural Goods) export licences                                          8
        4.9 DTI licences                                                                   8
        4.10 Forestry Commission (PHF28s)                                                  9
        4.11 Frustrated exports                                                            9
        4.12 GATT copies                                                                   9
        4.13 GSP/EUR1s                                                                     9
        4.14 HMI (RPA) certificates of conformity                                          9
        4.15 Hops imports - Attestations of Equivalence                                    9
        4.16 IMA certificates                                                              9
        4.17 INF2s                                                                         9
        4.18 INF6s                                                                         10
        4.19 Kimberley Diamond certificates                                                10
        4.20 Live animals and POAO subject to CVED controls                                10
        4.21 Organic Certificates                                                          10
        4.22 PHSI plant health controlled material requiring phyto certs                   10
        4.23 Pet clearances                                                                11
        4.24 Removals from customs warehouse                                               11
        4.25 Route 6 entries subject to RAR                                                11
        4.26 RPA licences                                                                  11
        4.27 T2Ms                                                                          11
        4.28 T5s                                                                           12
        4.29 Transit, carnets and other movement simplifications                           12


NCH Process Design Version 6.0                                                    Page 2 of 26
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                                                                                         Page

          4.30 Unaccompanied C3 baggage                                                    12
          4.30 Wine import entries                                                         12
          4.31 Yachts                                                                      12

 5. What will happen post clearance?                                                       12
       5.1 Presentation of original Route 1 entries and supporting docs                    12
       5.2 Presentation of entries subject to Route 3 post clearance profiles              13
       5.3 Uncleared Route 3 entries (CCS22)                                               13
       5.4 Pre-lodged 'Hold' entries attracting Route 3                                    13
       5.5 Non-presentation of entries                                                     13
       5.6 Retention of records                                                            13

 6. How will NCH deal with other functions?                                                14
        6.1 'Arriving' or 'loading' entries on CHIEF                                       14
        6.2 Requests for changes to UCRs                                                   14
        6.3 Enquiries                                                                      14
        6.4 Inventory mismatches                                                           14
        6.5 Request for return UCNs                                                        14
        6.6 Setting and up deleting agents                                                 14
        6.7 Ships reporting and outward clearance                                          14
        6.8 Trade liaison                                                                  14
        6.9 Uncleared goods                                                                15
        6.10 Unentered goods                                                               15

 7. What if I have a comment on the contents of this document?                             15

 Appendix A                                                                                16

 Appendix B                                                                                19

 Appendix C                                                                                22

 Appendix D                                                                                23




NCH Process Design Version 6.0                                                    Page 3 of 26
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1. What is this paper about?

1.1 This paper sets out how the National Clearance Hub (NCH) will work. It is not
intended as a detailed, step-by-step description of every process and procedure that
will apply. Rather, it provides an overall context for the way in which entry processing
and clearance will be taken forward. Much of this will already be familiar to those
currently doing business remotely via the regional hubs at Dover, Felixstowe,
Heathrow and Manchester.

1.2 It is also a guidance document for the trade, HMRC and other government
department stakeholders.

1.3 NCH process design is dependent upon a number of basic assumptions about
how HMRC will undertake entry processing and clearance work in the future. These
assumptions are set out below.

2. What are the basic assumptions?

2.1 Guidance for declarants In advance of the migration of each EPU into NCH,
declarants will be provided with detailed guidance setting out any specific procedures
that will apply in that location. This follows the successful publication of similar
guidance in respect of the limited regional rationalisations undertaken to date.

2.2 CHIEF freight locations and identifiers All existing EPUs will retain their unique
CHIEF freight locations and identifying numbers, post migration. That is, there will be
no move to a single EPU number, at least not until the introduction of the CHIEF
replacement system.

2.3 Clearance times NCH will aim to clear all DTI Route 1 interventions within 2
hours from the time faxed or scanned copy entries are received or, for pre-lodged
entries, within 2 hours of the vessel/aircraft arrival, provided all the relevant
paperwork is presented, complete and correct. Route 1 interventions will be dealt
with in the order that they are presented at NCH. That is, no priority will be given
either to specific locations or type of goods, including perishables.

However, certain goods may require exceptional treatment. These are:

   fireworks and explosives;
   live animals; and
   human remains.

Declarants handling such consignments should notify the NCH in advance and
request urgent clearance using the tick boxes on the appropriate fax header.

NCH will aim to clear all CIE Route 1 interventions within 12 working hours from the
time the faxed or scanned copy entries are received, provided all the relevant
paperwork is presented, complete and correct.

2.4 Freepost, free-fax and local rate calls In migrating EPU clearance work from
the frontier, HMRC have undertaken to minimise any additional potential costs
associated with the presentation of entries to a remote location. At such time as NCH
is fully operational, this will include:


NCH Process Design Version 6.0                                                     Page 4 of 26
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NCH Process Design Statement                            International Trade Modernisation Project



   freepost. The intention is to provide a second class freepost service for the
    presentation of Route 3 entries at Manchester/NCH from September 2006.
    Declarants will be required to write the appropriate freepost address on a plain A4
    size envelope and send documents to NCH. This should allow for delivery of post
    clearance declarations within the required 3 working days specified elsewhere in
    this document. It will be the declarant's responsibility to arrange postage should
    they choose not to make use of the freepost facility;

   free-fax. HMRC will provide a free (0800) fax line number for the transmission of
    declarations for processing and clearance at NCH. It is also intended that this
    facility will be available at the Manchester hub in advance of the migration of NCH
    to Salford; and

   local rate calls. An local rate (0845) enquiry number will be available at NCH.

2.5 Lodgement of documents HMRC is committed to reducing the volumes of
paper that will be required to be sent to and/or held at NCH. Lodgement at NCH will
therefore be limited to those documents specified in section 4 of this document.

2.6 Pre-lodgement of entries The provision of a 24/7, 2 hour processing and
clearance service should significantly reduce the need for the pre-lodgement of
declarations at NCH. However, HMRC recognise that pre-lodgement is a facility the
trade would not wish to see discontinued. As such, NCH will continue to accept pre-
lodged entries. Our preferred method of presentation is by fax or email. However, in
exceptional circumstances and by pre-arrangement with individual declarants, NCH
may also accept a limited pre-lodgement of original documents.

Pre-lodged entries should be accompanied by the Route H header at Appendix B.
Failure to use the recommended fax header may result in delays to the clearance of
the entry.

Where an entry has been pre-lodged by fax/email declarants are not required to
send the originals to NCH in the event that the entry is selected for a post clearance
check unless that check requires the stamping of an original document. Under these
circumstances, the original document should be sent to NCH with an appropriate
header quoting the entry number.

2.7 Public counter There will be no public counter at NCH. However, deliveries and
collections by courier will be possible between 0800-1800 Monday to Friday and,
outside these times, either by prior arrangement or on a ring-as-you-arrive basis.
Face to face access to managers and trade liaison specialists at NCH will also be by
appointment.

2.8 UK International Trade Single Window (ITSW) UK Single Window will not
deliver the electronic interface between HMRC and the Department of the
Environment, Food and Rural Affairs (DEFRA) until at least July 2007. However, in
creating NCH, HMRC has revisited the clearance process for each regime scheduled
for inclusion within the Automatic Licence Verification System (ALVS) to clarify roles
and responsibilities for consignment release at the frontier.




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3. How will declarations be processed and cleared at NCH?

3.1 Direct Trader Input (DTI) import and export (NES) declarations It will be the
declarant's responsibility to present documents for clearance and/or examination to
HMRC.

Presentation of Route 1s and Route 2s should be by fax or email. This will apply
equally to those declarants operating remotely from and those based in geographic
proximity to NCH.

A single fax number and email address will be provided for the presentation of Route
1/2 entries and supporting documents. Similarly, a single local rate (0845) phone
number will be provided for enquiries.

To facilitate clearance, HMRC recommend the use of the specific fax headers set out
in the Appendices to this document. Separate headers should be used for each entry
even where a number of declarations are submitted at the same time. Failure to use
the appropriate header may result in delays to clearance.

Fax is HMRC's preferred method of presentation during the setting up and initial
operation of the hub.

The email address for the submission of declarations will be similarly notified.
Traders wishing to submit declarations electronically are advised to use e-versions
of the same headers which must show the entry number on the "Subject" line.

NCH should be able to receive any basic Microsoft based images, including JPEG,
TIFF and Acrobat. Declarants wishing to use Zipped images and non Microsoft
systems, are advised to send a prearranged test email before transmitting live data to
ensure that the scanned documents are compatible with HMRC software.

3.2 Documents to be provided for clearance On receipt of an E2 advising that an
entry has been selected Route 1 or Route 2, declarants will be required to fax or
email a copy of the C88, evidence of value, packing list and any appropriate
licence/certificate to NCH. As above, it is also recommended that declarations are
accompanied by an appropriate fax/email header.

HMRC are keen to ensure that the minimum amount of paperwork is submitted to
NCH in order to effect clearance. It will be the declarants' responsibility to fax/email
sufficient copy documentation as will provide representative evidence for the value of
the total consignment.

The following provides examples that could be adopted for multi-invoice entries:

   the declarant may fax/email all the invoices appropriate to the entry; or
   the declarant may use the schedule set out at Appendix C or similar; or
   for entries covered by more than one single page invoice, declarants could
    fax/email the highest value invoice to NCH; or
   for entries covered by a single multi-paged invoice, declarants could fax/email the
    final page showing the total invoice amount; or
   for entries covered by a combination of single and multi-page invoices, declarants
    could fax/email any page which provides evidence of a representative value for
    the total consignment.



NCH Process Design Version 6.0                                                     Page 6 of 26
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Declarants will be advised, via CHIEF in the usual way, whether and what further
documents will need to be presented for clearance.

3.3 Receipts Receipts will not be issued automatically for any entries or documents
submitted to NCH. However, receipts will be issued upon request provided that the
declarant:

   indicates the e-mail address/fax number to which the receipt should be sent; and
   provides a proforma for endorsement by NCH and return.

3.4 Queried entries NCH will aim to clear all Route 1 interventions within 2 hours
from the time faxed or scanned copy entries are received in the EPU or, for pre-
lodged entries, within 2 hours of the vessel/aircraft arrival, provided all the relevant
paperwork is presented, complete and correct.

Declarants should respond to all queries raised by NCH via CHIEF even where
additional paperwork subsequently needs to be faxed to the hub. This will ensure that
NCH are aware that the query has been answered. Failure to respond via CHIEF
may result in delays to clearance.

NCH will aim to clear all queried and/or amended entries as soon as possible and
within 2 hours after a reply has been received and/or the problem resolved.

3.5 Customs Input Entries (CIE) Procedures for import and export CIE will remain
unchanged until such time as the work currently done at Aberdeen migrates to NCH
on 11 December 2006.

However CIE for removals entries from customs warehouse will continue be
processed by the National Warrant Processing Unit in Edinburgh. There is no
planned migration of this work to the NCH. CIE re-export declarations from customs
warehouse will continue to be processed at the frontier.

Post migration, for commercial CIE including re-exports from customs warehouse,
declarants may fax copies of the entry and supporting documents to NCH for
customs input, processing and clearance. Queries and entries requiring amendment
will be faxed back to the declarant by NCH. In order to avoid delays to clearance, it is
recommended that an appropriate fax header, clearly marked 'CIE' is used.

NCH will process CIE requests between 0900-1700, Monday to Friday (excluding
public holidays).

3.6 Documents to be provided at the time of examination Examinations will be
undertaken by HMRC officers at the frontier. When a consignment is selected for
examination, HMRC officers at the frontier may request sight of all the relevant
original paperwork.

4. How will NCH deal with specific types of movement and/or goods?

4.1 This section sets out how the National Clearance Hub (NCH) will deal with
specific types of goods and/or movements. It has been prepared in conjunction with
the relevant Frontiers policy owners and in response to questions and concerns
raised by the trade and other government departments (OGD/OGAs).



NCH Process Design Version 6.0                                                     Page 7 of 26
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HMRC policy owners are also undertaking a review of national and local profiles in
order to determine to what extent the number of customs interventions can be
rationalised and/or reduced.

4.2 C548s C548s may continue to be used for inter-berth removals provided they
are backed by an appropriate guarantee. They should be presented to HMRC staff at
the frontier.

4.3 CAP safeguard charges Where a consignment has been selected Route 1, the
appropriate documents should be faxed/emailed to NCH for clearance. Originals are
to be retained by the declarant for 4 years from the date and time of clearance.

4.4 Car imports Where a consignment has been selected Route 1, the documents
should be faxed/emailed to NCH for clearance. Originals are to be retained by the
declarant for 4 years from the date and time of clearance. NCH will issue the
appropriate C386/C388 direct to the importer by registered post.

For unaccompanied temporary importations of motor vehicles requiring a C21
declaration, NCH will issue the C110 direct to the importer by registered post.

4.5 Certificates of authenticity for rice Where a consignment has been selected
Route 1, the appropriate documents should be faxed/emailed to NCH for clearance.
Originals are to be retained by the declarant for 4 years from the date and time of
clearance.

4.6 Certificates of conformity for cereals Where a consignment has been selected
Route 1, the appropriate documents should be faxed/emailed to NCH for clearance.
Originals are to be retained by the declarant for 4 years from the date and time of
clearance.

4.7 CITES Original CITES import and export permits must be presented at the
frontier for inspection and stamping before clearance. When the consignment is
selected Route 1, declarants should fax/email copies of the entry, evidence of value
and the CITES permit to NCH. Original permits should be presented to HMRC
officers at the frontier who will advise NCH whether or not the consignment can be
cleared.

4.8 DCMS (Cultural Goods) export licences Where a consignment has been
selected Route 1, for UK Cultural Goods licences issued on ELU Form C, declarants
should fax a copy of both sides of the document to NCH for clearance. For the
harmonised EU export licences, declarants should fax a copy of both sides of the
licence to NCH for clearance and present the original to HMRC officers at the frontier
for stamping. NCH will clear the entry once the licence has been endorsed.

4.9 DTI licences Pending the introduction of an electronic interface, NCH will offer
two options for dealing with DTI export licences where a consignment has been
selected Route 1. Either:

   the original licence is lodged at NCH either on receipt or when goods covered by
    the licence are exported for the first time (in which case the licence should first be
    decremented). Declarants must retain a copy of the lodged licence as part of
    their records. For subsequent exports, the declarant should decrement their
    copy of the licence and fax it to the NCH where it will be matched with the
    original. On expiry or exhaustion NCH will endorse the licence and return it to the
    DTI or the declarant (if requested); or

NCH Process Design Version 6.0                                                      Page 8 of 26
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   the declarant retains the original licence. Under these circumstances, the original
    licence should be decremented in the normal way and both sides of each page
    faxed e-mailed to NCH with the entry and supporting documents for clearance.
    Where this is necessary, the original licence should be presented to HMRC
    officers at the frontier for stamping. Subsequent shipments should be
    decremented on the original licence in the same way. Licences that are
    exhausted or time expired should be forwarded to NCH for stamping and return to
    the DTI. HMRC may occasionally wish to examine the original document for
    verification purposes.

4.10 Forestry Commission (PHF28s) Where a consignment has been selected
Route 1, Forestry Commission have confirmed that copies of endorsed PHF28’s can
be faxed/emailed to NCH with a copy of the entry and other appropriate supporting
documents for clearance.

Originals should be retained by the declarant for 4 years from the date of clearance
unless specifically requested by HMRC.

4.11 Frustrated exports Current arrangements will continue until further notice.
NCH will accept fax/emailed requests from agents and action the withdrawal under
EPULOADER. Local system(s) will be required in order to release the container from
berth.

4.12 GATT copies Where a consignment has been selected Route 1, copies of
GATT certificates should be faxed/emailed to NCH with the entry and other
supporting documents for clearance. They will be endorsed and faxed back to the
declarant.

4.13 GSP/EUR1s Where a consignment has been selected Route 1, NCH will clear
goods on fax/email copies of GSP certificates and EUR1s. Declarants should retain
the original documents for 4 years from the date and time of clearance.

4.14 HMI (RPA) Certificates of conformity Where a consignment has been
selected Route 1, the appropriate documents should be faxed/emailed to NCH for
clearance. Originals are to be retained by the declarant for 4 years from the date and
time of clearance.

4.15 Hops imports - Attestations of Equivalence The original attestation of
equivalence must be presented at the frontier together with two copies for
endorsement by HMRC staff at the frontier. Where a consignment has been selected
Route 1, a copy of the endorsed document together with copies of the entry and
evidence of value should be faxed/emailed to NCH for clearance.

4.16 IMA certificates Where a consignment has been selected Route 1, the
appropriate documents should be faxed/emailed to NCH for clearance. Originals are
to be retained by the declarant for 4 years from the date and time of clearance.

4.17 INF2s Global INF2s may be lodged at NCH. HMRC staff will complete the
attributions and return the exhausted document to the appropriate agent.

Where a consignment has been selected Route 1 and is covered by individual
INF2(s), the appropriate documents should be faxed/emailed to NCH for clearance.



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NCH will endorse the copy INF2 and clear the goods. The original INF2s should be
presented to HMRC officers at the frontier for stamping post clearance.

For export declarations, the original INF2s will be endorsed by HMRC staff at the
frontier. Once this has been done the movement will be cleared by NCH.

4.18 INF6s INF6s for temporarily imported goods being transported to another EU
Member State should be presented to HMRC staff at the frontier for stamping.

4.19 Kimberley Diamond certificates Without exception, original certificates for
diamond imports must be presented to HMRC and endorsed before clearance can
be granted. For exports, original certificates must be presented before clearance as
and when requested by HMRC.

When a consignment is selected Route 1, declarants should fax/email copies of the
entry, evidence of value and the Kimberley Diamond certificate to NCH. Original
certificates should be presented to HMRC officers at the frontier who will advise NCH
whether or not the consignment can be cleared.

4.20 Live Animals and POAO subject to CVED controls Under the requirements
of EC and national legislation, HMRC cannot clear a consignment until it has
confirmation that Part 2 of the CVED has been issued by the official body
undertaking veterinary checks at the health controlled location and that the goods are
fit for import. HMRC must also receive notification of the customs procedure for
which the goods have been authorised.

Where a consignment has been selected Route 1, there will be two options for
clearance of these goods by the NCH. Either:

   the person responsible for the load should fax or email a copy of the endorsed
    CVED to NCH along with all the other required accompanying paperwork in one
    transmission; or

   for those locations where consignments are held under a port inventory system,
    the Route 1 customs declaration should be lodged by the person responsible for
    the load and Port Health officials may communicate the results of the veterinary
    inspections to NCH electronically through the port inventory system. Full details
    of this option are set out at Appendix D.

4.21 Organic Certificates Where a consignment has been selected Route 1,
declarants should fax or e-mail a copy of endorsed certificates to NCH together with
a copy of the relevant entry. NCH will clear the consignment within 2 hours of
receiving this documentation unless it is incomplete, incorrect or the goods are being
held by Port Health.

4.22 PHSI plant health controlled material requiring phytosanitary certificates
HMRC have traditionally undertaken, on behalf of DEFRA’s Plant Health and Seeds
Inspectorate (PHSI) identity and documentary checks on phytosanitary certificates at
local Entry Processing Units (EPUs). Original certificates were presented by the
declarant at the EPU where they were checked against the rest of the accompanying
paperwork for correctness before entry clearance on CHIEF. HMRC would forward
the original phytosanitary certificate to DEFRA after the consignment was released.



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However, changes highlighted by the Plant Health Directive, which requires PHSI to
sight the original certificate at time of inspection, and the creation of NCH has
required a change in process.
In future, all Plant Health locations that receive customs clearance at NCH should
use the following procedures:
   pre-clearance. Copies of the appropriate phytosanitary certificate(s) should be
    faxed or emailed to NCH as part of the accompanying Route 1 paperwork. At the
    same time, the declarant should fax or email the same documentation to DEFRA.
    NCH will clear the consignment within 2 hours of receipt unless the
    documentation is incomplete, incorrect or the consignment is held by DEFRA.

   post-clearance. Declarants should send the original phytosanitary certificates
    direct to DEFRA at Government Buildings, Middlecott House, 22 Willington Road,
    Kirton, Boston, PE20 1EJ. There will no longer be a requirement to produce the
    original phytosanitary certificate to HMRC.
Plant Health procedures for consignments under SEERAD control in Scotland will
also change, although these entries will be cleared using a fax/email copy of the
SEERAD issued Quarantine Release Certificate (QRC), with all necessary
supporting paperwork, instead of a faxed/emailed phytosanitary certificate.

Existing arrangements for the presentation of phytosanitary certificates will remain in
place at all frontier EPUs until such time as their entry processing and clearance
work migrates to NCH.
4.23 Pet clearances If the declarant holds a release stating that the animal has
satisfied the import control, those travelling under the Pet Passport scheme may now
be entered under CPC 000041 which will normally result in a Route 6 clearance. The
release must then be kept with the trader-retained entry.

All other pet clearances should be made under existing rules. When faxing/emailing
Route 1 entries to NCH, agents may request a return fax of the endorsed licence so
that this can travel with the animal to the quarantine operator’s premises.

4.24 Removals from customs warehouse All direct trader input (DTI) and export
(NES) declarations relating to goods being removed from customs warehouse will
also migrate to the NCH under the arrangements set out at Section 3 above.

4.25 Route 6 entries subject to RAR Route 6 entries where there are insufficient
funds to clear the consignment (RAR) do not need to be presented to NCH.

4.26 RPA licences Where a consignment has been selected Route 1, two options
are available for dealing with RPA licences. Either:

   the declarant should fax/email complete paperwork to NCH for clearance, that is
    including both sides of the attributed licence. NCH will clear the goods on receipt
    of the appropriate, attributed fax copy licence. The original RPA licence should be
    presented by the declarant to HMRC staff at the frontier for stamping; or

   the original RPA licences should be lodged at NCH.

4.27 T2Ms The stamping of T2Ms will be centralised at CPU Salford from 1
November 2006.


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4.28 T5s A copy of the entry and control copy T5 should be faxed/emailed to NCH for
clearance. The original control copy T5 should be presented to HMRC staff at the
frontier for stamping post clearance.

T5s for export movements are transit documents and will be stamped by HMRC
officers at the frontier.

4.29 Transit, carnets and other movement simplifications Transit will not
normally be dealt with by the NCH. It will be the declarants' responsibility to ensure
that Level 1 manifests, NCTS documents and TIR/ATA carnets are presented to
HMRC officers based at the frontier.

4.30 Unaccompanied C3 baggage Importers should send original C3 declarations
with original signatures to NCH by post. These should be accompanied by an
undertaking to pay any charges in relation to duty and VAT. NCH will issue, by post,
a release note to enable the importer to attend the transit shed and collect the goods.

4.31 Wine import entries HMRC have agreed revised procedures for fully paid and
CCT duty paid wine imports with the Wine Standards Board (WSB).

Fully paid and CCT duty paid consignments will be selected for the post clearance
presentation of the VI1. Provided the original VI document is held at the time the wine
is imported, declarants need only submit either an original copy 2 of the VI1, where
the form has been prepared in duplicate, or a photocopy of it to NCH with all other
original paperwork within 3 working days from the date and time of clearance.

The original VI1 or original copy 1 of the form should be retained by the declarant for
5 years or forwarded, unendorsed, to the warehouse for retention as appropriate.

Procedures for consignments of fully bonded wine remain unchanged. These should
continue to be selected for automatic clearance into warehouse. HMRC will not
require sight of the entry, VI documents or other supporting paperwork.

4.32 Yachts There will be no yacht team at NCH. Responsibility for yacht related
work will continue to be undertaken by HMRC officers at the frontier as follows:

   sailaway scheme Copies 1, 3 and 4 of form VAT 436 should continue to be
    presented for stamping to HMRC staff at the port of departure from the EU. Copy
    2 of the form should continue to be sent to the Personal Transport Unit in Dover;
    and

   C1331s These should be presented to HMRC officers at the frontier or posted in
    the appropriate box.

5. What will happen post clearance?

5.1 Presentation of original Route 1 entries and supporting documents post
clearance Unless otherwise specified, there will be no requirement to present
original documents for Route 1 entries already cleared by NCH. These must be
retained by the declarant for a period of 4 years from the date of clearance, as are
Route 6s, and must be made available for inspection by HMRC on request.




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Where sight of original documents remains a pre-requisite for clearance, HMRC will
negotiate and publish suitable specific guidance, if necessary on a location by
location basis.

5.2 Presentation of entries subject to Route 3 post clearance profiles and
supporting documents Unless the entry has been previously pre-lodged or under
any other specifically advised circumstances, all import and export original Route 3
entry documentation is required to be presented to HMRC for post clearance action.
CHIEF Route 3 entries accepted on or after 23 October 2006 must be sent to the
NCH at Salford. A freepost service has been made available for use by the trade to
assist in meeting this requirement.

Wherever possible "A4" size envelopes are to be used and Route 3 entries should be
despatched to the NCH on a daily basis. An audit of entries received will be carried
out. Failure to comply with these requirements may result in Civil Penalty action.

5.3 Uncleared Route 3 entries (CCS22) Where a Route 3 entry has been amended
and attracts a CCS 22 status on CHIEF, release of the goods requires Customs to
input clearance. In these cases, the entry is treated as equivalent to a Route 1 and
should be faxed to the NCH with the appropriate Header Sheet for NCH action. It is
recommended that a separate header is provided for each entry. Clearance times
may be affected if an appropriate header is not used.

5.4 Pre-lodged "Hold" entries attracting Route 3 Under the pre-lodgement of
entries, the Route is advised once arrival of the vessel or aircraft has been reported
on CHIEF. Where pre-lodged entries are faxed to NCH, the documentation will be
updated and Route 3 entries automatically passed to the post clearance team at
Salford. No other documentation will have to be sent to NCH unless requested by
the Route 3 processing team.

5.5 Non-presentation of entries NCH will undertake regular assurance checks to
ensure that all declarations subject to Route 1 and/or Route 3 profiles have been
presented as required. If checks reveal that declarants are regularly failing to submit
entries, either pre or post-clearance, action including the use of civil penalties or
administrative action, will be taken.

5.6 Retention of records All original Route 1 entries and supporting documents
which have been submitted, processed and cleared by fax or email at NCH are to be
retained by the trade, as are Route 6 declarations, for 4 years from the date of
clearance. This includes originals of fax/email copy entries and supporting
documents submitted to NCH for customs input (CIE).

In context of the retention of records, the 'trade' means either:

   the third party declarant (usually a customs agent), irrespective of whether they
    are acting as direct or indirect representative; or
   the importer or exporter where the declaration is made under self representation.

Documentary evidence may be stored in an electronic format as long as an original
copy is capable of being reproduced from it. The exceptions are any documents
which contain original stamps, watermarks etc (for example, preference certificates).
These must be retained in their original paper format.




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Only where original entries and supporting documents have been pre-lodged at NCH
for clearance will HMRC retain them for the relevant period.

6. How will NCH deal with other functions?

6.1 'Arriving' or 'loading' entries on CHIEF Declarants should make every effort to
ensure that they take responsibility for 'arriving' those consignments on CHIEF for
which they are responsible as declarants.

Where this is not possible, NCH staff will perform the 'loader' role. That said, it will be
the responsibility of the declarant or importer to ensure that requests for 'loading' are
transmitted to NCH at the appropriate time. This means, for imports that the vehicle
and/or goods must have left the ship or been unloaded from the aircraft and for
exports, that the vehicle and/or goods must be within the port/airport perimeter.

A specific fax/email template should be used for 'arrival' requests. This is attached at
Appendix B.

6.2 Requests for changes to UCR’s where exports have cleared against the
wrong UCR Requests should be made to the NCH enquiry team by email or fax or
via the booking form on their part of the inventory. NCH will issue a fax letter to the
declarant for the inventory linked operator.

6.3 Enquiries All enquiries that relate to entries/interventions already in the hub and
problems associated with making a specific declaration will be dealt with by the
dedicated NCH enquiry team during extended office hours, with reference to the
appropriate case officer as necessary. General enquiries on import and export
procedures and technical questions on how to get entries into CHIEF should be
directed to NAS in the first instance. Out of hours enquiries will be dealt with by the
shift Route 1 processing and clearance teams. All calls may be recorded for training
purposes.

6.4 Inventory mismatches These will be dealt with at NCH in the same way that
they are currently processed at local EPUs.

6.5 Request for return UCNs Traders who wish to request that the clearance
status of Import UCN’s to be reset to uncleared should contact the NCH enquiry team
for assistance. Contact can be made by e-mail or fax.

6.6 Setting up and deleting agents NCH will provide the single point of contact for
processing requests for setting up and removal of agents from CHIEF. The role of
HMRC Community Systems Provider Liaison Officers (CSPLOs) will continue
unchanged.

6.7 Ships reporting and outward clearance Ships reports and requests for
outward clearance should continue to be submitted to the former EPU until further
notice. NCH will not be taking this work.

6.8 Trade Liaison A specific resource has been allocated at NCH for direct contact
and liaison with UK trade. How that resource is used will be determined by detailed
discussion with the appropriate trade representatives.




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6.9 Uncleared goods It is the traders' responsibility to finalise all entries. However,
NCH will receive the relevant CHIEF reports, undertake the necessary contact with
the importer and/or agent, process and clear the entry.

6.10 Unentered goods NCH will receive the appropriate reports.

7. What if I have a comment on the contents of this document?

7.1 HMRC remains committed to working with the trade in creating a world class
national entry processing and clearance hub. Any comments on the contents of this
document and/or any other aspect of the project should be forwarded to the Project
Manager, Ray Payne at:

HM Revenue and Customs
Freight Clearance Centre
Lord Warden Square
Western Docks
Dover, Kent CT17 9DN.
Telephone: 01304 664124
Fax: 01304 664117
e-mail: ray.payne@hmrc.gsi.gov.uk.




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                                                                 APPENDIX A



             YOUR COMPANY LETTERHEAD


             IMPORT CLEARANCE REQUEST
        CHIEF FREIGHT LOCATION NAME AND (NO.)


Entry Number                     Date




Number of pages to follow:


I/we request urgent clearance for this entry because the goods are:

EXPLOSIVES

LIVE ANIMALS

HUMAN REMAINS

OTHER, PLEASE SPECIFY………………………..




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             YOUR COMPANY LETTERHEAD


             EXPORT CLEARANCE REQUEST
        CHIEF FREIGHT LOCATION NAME AND (NO.)


Entry Number                     Date




Number of pages to follow:




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             YOUR COMPANY LETTERHEAD

        AMENDED ROUTE 3 CLEARANCE REQUEST
        CHIEF FREIGHT LOCATION NAME AND (NO.)

Entry Number:                    Date:




Number of pages to follow:




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                                                                          APPENDIX B


             YOUR COMPANY LETTERHEAD


 ADVICE OF GOODS DEPARTING TO A DESTINATION
            OUTSIDE THE EU DIRECT


I hereby notify customs that the goods listed on:

…………………………………………………(Customs Entry Number or MUCR)
a copy of which is attached.


Departed from……………..………..(Place of Loading i.e. 3 Letter code in box
27 of SAD)


On…………………………..……..(Date of Departure)


Transport Mode Code…..……….(Box 25 of SAD)


Exporting Vessel Name…………………………………………(Box 21 of SAD)


Flag Code………………………....(Box 21 of SAD)




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             YOUR COMPANY LETTERHEAD


      ADVICE OF GOODS PRESENTED FOR EXPORT
              OUTSIDE THE EU DIRECT


I hereby notify customs that the goods listed on:

…………………………………………………(Customs Entry Number or MUCR)
a copy of which is attached.


Arrived at……………..………..(Place of Loading i.e. 3 Letter code in box 27 of
SAD)


On…………………………..……..(Date of Departure)


Transport Mode Code…..……….(Box 25 of SAD)


Exporting Vessel Name…………………………………………(Box 21 of SAD)


Flag Code………………………....(Box 21 of SAD)




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             YOUR COMPANY LETTERHEAD


             ROUTE H CLEARANCE REQUEST
        CHIEF FREIGHT LOCATION NAME AND (NO.)


Entry Number                     Date




Number of pages to follow:


I/we request urgent clearance for this entry because the goods are:

EXPLOSIVES

LIVE ANIMALS

HUMAN REMAINS

OTHER, PLEASE SPECIFY………………………..




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                                                                        APPENDIX C


                 YOUR COMPANY LETTERHEAD

          Entry Number

                                                                             Please indicate:
                            Summary of invoices
                                                                                CIF      FOB

Invoice           Description of goods            Number of            Currency                Value
number                                            pieces




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                                                                             APPENDIX D

Electronic CVED solution for goods requiring customs clearance based
on the use of port inventory systems


1. The person responsible for the goods (i.e. the person making a customs
declaration) must lodge a Route 1 Customs Declaration with HMRC’s National
Clearance Hub. This must include:

   the relevant Licence Identifier in Box 44 to show that goods are subject to the
    veterinary checks regime; and

   the Summary Declaration Unique Consignment Number in Box 40 (this will be the
    reference point used by the Hub to match Customs declarations with the results
    of Port Health inspections);

    Additional information may also be added in plain text to box 44 showing the
    relevant Common Veterinary Entry Document (CVED) number(s) and the Border
    Inspection Post at which the goods have been presented.

2. The person responsible for the goods notifies Port Health veterinary staff at the
Border Inspection Post using the Common Veterinary Entry Document (CVED). This
pre-notification should be sent to the Border Inspection Post in advance of the arrival
of the consignment in accordance with Regulation 17 of the POAO Regulations.

3. Port Health conducts the required veterinary checks.

4. If the veterinary checks are satisfactory Port Health will record the results of the
inspection on the port inventory system by:

i) Quoting the relevant CVED number(s);

ii) Stating that Part 2 of the relevant CVED(s) has or have been issued and that
relevant inspection fees have been paid; and

iii) Advising the customs procedure for which the goods have been authorised.

Steps 4ii and 4iii will be achieved by Port Health quoting the relevant suffixes listed
below:

A = Part 2 of the CVED has been issued and the goods covered by it are fit for import
and relevant inspection fees have been paid or will be paid (mandatory to comply
with Regulation 35 of POAO Regs SI No. 3388 of 2004)

B = Acceptable for free circulation

C = Acceptable for free zone, free warehouse procedures

D = Acceptable for customs warehouse procedure.

E = Acceptable for transit procedure

F = Acceptable for transhipment procedure


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G=       Acceptable for “ship supplier” procedure

H=       Acceptable for “direct to a ship” procedure

I=       Acceptable for “channelled procedures”

5. Port Health will release the consignment from the Border Inspection Post on the
port inventory system. This release action will automatically generate an electronic
message that will be received by HMRC’s National Clearance Hub and the person
responsible for the consignment. This message will contain all of the veterinary
inspection information recorded under Step 4 and show the relevant Summary
Declaration Unique Consignment Number for matching with the relevant Customs
Declaration.

6. The HMRC National Clearance Hub will conduct documentary checks to confirm
that:

i). the Customs Declaration has been correctly completed in accordance with Step 1;
and

ii). the release message from Port Health quotes the relevant CVED number(s) and
contains the relevant suffixes providing evidence that Part 2 of the CVED has been
issued, relevant inspections fees have been paid and states the import procedure for
which the goods have been authorised.

The National Clearance Hub will not clear the goods until these checks have all
been satisfactorily completed and have confirmed that the goods are fit for
import.

7. Once these documentary checks have been satisfactorily completed the HMRC
National Clearance Hub will clear the goods on CHIEF. The Hub will retain the print
of the electronic message received from Port Health showing CVED reference and
suffixes and attach it to the relevant cleared Route 1 Customs Declaration.
           .
8. The original CVED with Part 2 completed accompanies the customs cleared
consignment. Copies of the CVED documentation are retained by the Border
Inspection Post and the person responsible for the load.

9. If the veterinary checks undertaken under Step 3 find that the goods are not fit for
import Port Health will not release the goods for import on the port inventory system.
A copy of any port health action notice served which details the action that is to be
taken by the importer will be copied to HMRC’s National Clearance Hub. The Hub will
note the final decision on rejected imports on the relevant Customs Declaration.




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Electronic CVED solution for cases where consignments have
completed veterinary checks at the border inspection post but remain in
temporary storage until a customs declaration is submitted to NCH

1. The person responsible for the goods notifies Port Health veterinary staff at the
Border Inspection Post using the Common Veterinary Entry Document (CVED). This
pre-notification should be sent to the Border Inspection Post in advance of the arrival
of the consignment in accordance with Regulation 17 of the POAO Regs.

2. Port Health conducts required veterinary checks.

3. If the veterinary checks are satisfactory Port Health will record the results of the
inspection on the port inventory system by:

i) Quoting the relevant CVED number(s);

ii) Stating that Part 2 of the relevant CVED(s) has or have been issued and that
     relevant inspection fees have been paid;

iii) Advising the customs procedure for which the goods have been authorised.


Steps 3ii) and 3iii) will be achieved by Port Health quoting the relevant suffixes listed
below:

A = Part 2 of the CVED has been issued and the consignment is fit for import and
relevant inspection fees have been paid or will be paid (mandatory to comply with
s35 of POAO Regs SI No. 3388 of 2004)

B = Acceptable for free circulation

C = Acceptable for free zone, free warehouse procedures

D = Acceptable for customs warehouse procedure.

E = Acceptable for transit procedure

F = Acceptable for transhipment procedure

G = Acceptable for “ship supplier” procedure

H = Acceptable for “direct to a ship” procedure

I = Acceptable for “channelled procedures”

4. Port Health will release the consignment from the Border Inspection Post on the
port inventory system. This release action will automatically generate an electronic
message to HMRC’s National Clearance Hub and person responsible for the
consignment. This message will contain all of the veterinary inspection information
recorded under Step 3 and show the relevant summary Declaration Number for
matching with the relevant Customs Declaration.




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5. The person responsible for the goods (i.e. the person making a customs
declaration) must lodge a Route 1 Customs Declaration with HMRC’s National
Clearance Hub. This must include:

   the relevant Licence Identifier in Box 44 to show that goods are subject to the
    veterinary checks regime; and

   the Summary Declaration Unique Consignment Number in Box 40 (this will be the
    reference point used by the Hub to match Customs declarations with the results
    of Port Health inspections).

Additional information may also be added in plain text to box 44 showing the relevant
Common Veterinary Entry Document (CVED) number(s) and the Border Inspection
Post at which the goods have been presented.

6. The person responsible for the load faxes a copy of the Customs Declaration and
the Port Health release message proving compliance with s35 of the POAO
Regulations to the Hub.

7. HMRC’s National Clearance Hub will conduct required documentary checks on the
Customs Declaration and the Port Health print to confirm that:

i) the Customs Declaration has been correctly completed in accordance with Step 5;
and

ii) the release message from Port Health quotes the relevant CVED number(s) and
contains the relevant suffixes providing evidence that Part 2 of the CVED has been
issued, relevant inspections fees have been paid and states the import procedure for
which the goods have been authorised.

The National Clearance Hub will not clear the goods until these checks have all
been satisfactorily completed and have confirmed that the goods are fit for
import.

8. Once these documentary checks have been satisfactorily completed the HMRC
National Clearance Hub will clear the goods on CHIEF against the authorised
customs procedure code. The Hub will retain a copy of the Port Health release
message showing the CVED reference and suffixes and attach it to the relevant
cleared Route 1 Customs Declaration.

9. The original CVED with Part 2 completed accompanies the customs cleared
consignment. Copies of the CVED documentation are retained by the Border
Inspection Post and the person responsible for the load.

10. If the veterinary checks undertaken under Step 2 find that the goods are not fit
for import Port Health will not release the goods for import on the port inventory
system. A copy of any port health action notice served which details the action that is
to be taken by the importer will be copied to HMRC’s National Clearance Hub. The
Hub will note the final decision on rejected imports on the relevant Customs
Declaration.



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