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MARQUETTE COUNTY EXECUTIVE & FINANCE COMMITTEE

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MARQUETTE COUNTY EXECUTIVE & FINANCE COMMITTEE Powered By Docstoc
					                             EXECUTIVE & FINANCE COMMITTEE
                                            October 12, 2009
                                           Montello, Wisconsin

The Marquette County Executive & Finance Committee met at 1:00 p.m. in the Marquette County Public
Safety Building. Chairman Paul Wade called the meeting to order.

Members present: Hollis Elliott, Shirley Floeter, Mike Raddatz, Neil Johnson, Paul Wade, and Howard
Zellmer.
Absent: Bob Miller
Department Heads present: Brent Miller, Administrative Coordinator/Finance Director; Donna Seddon,
County Clerk; Ben Bult, Corporation Counsel; Ron Sell, Highway Commissioner; Jeremy Kral, Human
Services Director; Tom Onofrey, Zoning Administrator; Bette Krueger, Register of Deeds; Scott Abraham,
MIS Director; Rich Haase, CVSO; Brenda Jahns-Grams, Accounting.

       Mr. Zellmer, seconded by Mr. Johnson made a motion to move to approve the agenda as read.
Motion carried.

       Mrs. Floeter, seconded by Mr. Raddatz, made a motion to approve the September 11, 2009 and
September 15, 2009 minutes as read. Motion carried.
       Mr. Raddatz, seconded by Mrs. Floeter, made a motion to approve the September 23-24, 2009
Budget Meeting minutes as read. Motion carried.

Citizen Comments
        Mrs. Floeter thanked the County Clerk’s office for the new telephone directory.

Treasurer Report
        Brent Miller presented the Treasurer’s Report. Discussion followed. Mr. Zellmer, seconded by
Mrs. Floeter, made a motion to approve the Treasurer’s Report. Motion carried.

Finance Officer Report
    A. Review 2010 Budget – Brent Miller explained that the reported 2009 Budget Levy was
       $9,066,266, which was $3,990.00 higher than the budget report. This increases the 2010 levy
       cap by $4,109.70. The Library fund is levy exempt so $2,180 was transferred levy exempt tax.
       The County Board reduction of meetings resulted in an additional savings of $153. The $4633.92
       insurance change due to the furlough days can be added to the surplus. Returning the 2010 levy
       to $9,338,256.00. The Register of Deeds reduced her deputy to ½ time in the budget. The union
       contacted Brent Miller explaining that there is no language in the contract that allows a worker to
       bump another. The County has sent a letter to the union representative that they will not dispute
       their decision. The union has filed a grievance concerning the additional temp money approved
       in the Register of Deeds budget. All temp budget money from the County clerk, Register of
       Deeds, Clerk of Court, Treasurer, and Building & Grounds will be put back into a general temp
       fund pool under Administration’s budget. Mr. Johnson, seconded by Mr. Raddatz, made a motion
       to approve the corrections to the 2010 budget and forward it as complete to the County Board.
       Motion carried.
    B. County Cell Phone Policy — Reducing County Blackberry usage would only result in $342
       savings for 2009. Mrs. Floeter, seconded by Mr. Raddatz, made a motion to not allow any more
       County Blackberry cell phones added to the existing list of those who already have them. Motion
       carried.
    C. County Mileage Rate — The federal mileage rate will be issued in January, 2010. The
       Committee will review the Wisconsin County Clerk’s survey next month.
    D. Hiring Analysis—Dining Site Manager –- Jeremy Kral presented the hiring analysis for the
       Neshkoro dining site. Mrs. Floeter, seconded by Mr. Zellmer, made a motion to approve the
       hiring of a dining site manager for the Neshkoro dining site. Motion carried.
    E. Hiring Analysis—Youth Mentor – A three-year grant has been obtained for youth mentoring of
       delinquents. It will not replace COMAN and it doesn’t require the County to continue the grant
       when it expires. Mr. Zellmer, seconded by Mrs. Floeter, made a motion to approve the grant and
       the hiring of a Youth Mentor. Motion carried.
Other Issues
   A. Authorization for Funding to Settle Zoning Litigation – Tom Onofrey is requesting $4711 to install
        a new septic system ordered by the court. The owner’s septic failed and litigation resulted in the
        court ordering a new system installed with the cost added to the owner’s property taxes. Mr.
        Raddatz, seconded by Mrs. Floeter, made a motion to approve the $4711 expense for a new
        septic system as ordered by the court. Motion carried.
   B. Request to Purchase MIS Hardware—Child Support – Ben Bult is requesting approval to
        purchase a fax, palm pilot, and software for $1153.88. This is a budgeted expense. Mr.
        Johnson, seconded by Mrs. Floeter, made a motion to approve the $1153 purchase for child
        support. Motion carried.
   C. Reduction of Meetings for 2010 – The finance committee budgeted to reduce County Board
        meetings by two for 2010. Mr. Zellmer, seconded by Mrs. Floeter, made a motion to allow the
        County Board chairman to decide which meetings to reduce and to have the Committee review
        this next year. Motion carried.
   D. Hiring Grant Writers–CESA 6 – CESA 6 has a CEGROW program that offers grant investigation
        and writing services. They are not the only grant writing service. Brent Miller will send out an
        RFP to CESA 6, Starfish Consulting, and others requesting a proposal from them to provide grant
        writing services to the County. He will plan to have the information for the December meeting.
   E. Department Time Study – Other counties that have hired a time study have spent $52,000 to
        $60,000. Mr. Zellmer, seconded by Mr. Elliott, made a motion not to pursue the time study at this
        time. Motion carried. Discussion followed. It was suggested that all open positions be held
        open for six months before any rehire occurs.
   F. Central Purchasing Policy – Donna Seddon explained the central purchasing approach she
        hopes to take for purchasing paper, envelopes, toilet paper, paper towels, rubber gloves, and
        office supplies. She will talk to other departments to see if there are other similar items that can
        be centrally purchased to save money. Howard Zellmer suggested that she proceed with her
        approach and to periodically report back to the Committee.

Mrs. Floeter excused herself at 2:04 p.m.

Pending Claims
                                                           th
   A. Verizon vs. Marquette County – Corner of Hwy C & 16 Rd., Montello
   B. Verizon vs. Marquette County – Hwy E, Westfield
        Ben Bult and Ron Sell explained both claims. Mr. Johnson, seconded by Mr. Raddatz, made a
   motion to recommend to the County Board that they deny the both claims and file it with the
   insurance carrier. Yes-5, Absent-2 Motion carried.

Approve Vouchers & Payment Claims
        Mr. Johnson, seconded by Mr. Zellmer, made a motion to approve the vouchers presented.
Yes-5, Absent-2 Motion carried.

Motion to Adjourn
         Mr. Johnson, second by Mr. Raddatz, made a motion to adjourn. Yes-5, Absent-2 Motion
carried.
Meeting adjourned at 2:07 p.m.


                                                  Donna J. Seddon, County Clerk

				
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