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Manual on Powers, Function & Dut

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					    First Draft of Manual on Powers, Function and Duties of Local Government, Elected and Other key officials and Institutions



                                                     Foreword


This manual is end result of a project tilted, “Compilation of a Manual on Powers,
Functions and Duties of Elected and other Key Local Government Officials under PLGO
2001”. The project was implemented by Citizens’ Commission for Human Development
(CCHD) with financial assistance of Decentralization Support Program (DSP), Ministry of
Finance, Government of Pakistan.

The manual is compiled with the objective to create awareness and understanding in
elected representatives / institutions and officers about their functions / powers / duties as
given under Punjab Local Government Ordinance (PLGO) 2001 and other Local
Government (LGs) laws.

The approach to development of this manual is derived from participative development
approach where all relevant stakeholders are involved in the development process.
Moreover, we have also tried to make the manual responsive to the situation on the ground.

The PLGO, 2001 provides only the skeleton whereas flesh is provided by different laws
and rules. This manual provides complete body of LG laws in an integrated manner,
facilitating the reader as per its own requirement. The laws relating to the LGs are spill
over to more than 30 enactments which still hold the field. Through this endeavor an
attempt has been under taken so as to group under single head all laws relating to
institutions, elected representatives, or government officials, etc.

As it is a matter of common experience, experienced by all the people and institutions
concerned with the LGs, in any capacity faces insurmountable hurdles in keeping
themselves aware of their respective functions and powers as laid down in different
enactments relating to LGs. This manual is an attempt to redress these issues..

CCHD is thankful to Meer & Hassan Law Associates for extending their support for
compilation of the manual. We are also thankful to Mr. Salman Abid for leading the team
that has worked to produce this manual.

We also extend our gratitude to DSP, Ministry of Finance Government of Pakistan, Punjab
Local Government and Community Development Department and Local Government
Training Academy, Lalamusa for providing their support that has made compilation of this
manual possible.




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First Draft of Manual on Powers, Function and Duties of Local Government, Elected and Other key officials and Institutions




            Part 1
        District / City
           District




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        First Draft of Manual on Powers, Function and Duties of Local Government, Elected and Other key officials and Institutions



Chapter 1: District / City District Council

    1. Zila Council
1.1. Functions and Powers of Zila Council 1
The functions and powers of a Zila Council shall be to

(a) Approve bye-laws proposed by the District Government under this Ordinance;
(b) Approve taxes proposed by the District Government on the subjects specified in Part-I
    of the Second Schedule 2[21][or in case of a City District, on subjects specified in Part-II
    of the Second Schedule];
(c) Approve long term and short term development plans, annual and supplementary budgetary
    proposals of the District Government and, where required, intra-district fiscal transfers;
(d) Approve annual budget of the Zila Council;
(e) Elect committees of the Zila Council for monitoring the performance of the District
    Government;
(f) Ensure the Monitoring Committees of the Zila Council perform their functions in a non-
    intrusive manner without interfering in the day to day working of the relevant offices of the
    District Government and do not assume a command and control role;
(g) Review the Monitoring Committees’ quarterly reports on the performance of the
    District Government;
(h) Elect a Code of Conduct Committee which shall be responsible for enforcing the code
    of conduct and regulating the conduct of the members of the Zila Council;
(i) Elect an Insaf Committee which shall facilitate access of the people to the Member
    Inspection Team of the High Court for redressing their grievances;
(j) Elect a Sports and Culture Committee which shall promote sports and cultural events in
    the district and youth participation in healthy pursuits;
(k) Elect the members of the Zila Council for representation in the District Public Safety
    Commission;
(l) Elect a Zila Accounts Committee;
(m) Constitute Farm Produce Market Committee under the relevant law;
(n) Approve the proposals of the District Government for changes in the number of posts
    of officials and employees of the decentralised offices of District Administration and
    Tehsil Municipal Administration and Town Municipal Administration as part of the
    budget statement;
(o) Approve posts for the office staff of Zila Nazim and staff of Zila Council subject to the
    restriction imposed under sub-section (8) of section 109:
    Provided that no post of advisor, special assistant, press or political secretary to the Zila
    Nazim shall be sanctioned or approved;
(p) Make recommendations to the District Government for enhancement of the care of
    disabled persons, paupers, aged, sick, persons of unsound mind, abandoned minors,

1
    Section 39 of PLGO 2001
2[21]
       Inserted by the Punjab Local Government (Fifth Amendment) Ordinance 2002 (XXXV of 2002), which will remain in force under
    the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4, notwithstanding the maximum limit of three months
    prescribed under Article 128 of the Constitution of the Islamic Republic of Pakistan.
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     juvenile delinquents, drug addicts, victims of child abuse, needy and disadvantaged
     persons;
(q) Authorise Zila Nazim, Naib Zila Nazim, Tehsil Nazim, Naib Tehsil Nazim, Town
     Nazim, Naib Town Nazim, Union Nazim, Naib Union Nazim and members of the
     Councils to receive honorarium, travelling and daily allowances from respective local
     fund:
     Provided that the honorarium and rates of travelling and daily allowances shall be fixed
     with the approval of the Government and any change thereof authorised by the Zila
     Council shall be applicable to the succeeding Nazims, Naib Nazims and members of
     the Councils:
     Provided further that the Government shall accord approval within sixty days of receipt
     of proposals from a Zila Council failing which it shall be deemed to have been
     approved
(r) Review the performance reports of the District Government presented by Zila Nazim;
(s) Review the audit reports of the Zila Accounts Committee;
(t) Review measures for flood relief, and storm water drainage; and
(u) Require the District Government to undertake measures for good governance and
     improvement in the delivery of services.

1.2. Conduct of the business of Zila Council 3
(1) The Zila Council shall regulate its business in accordance with the bye-laws made by it.
(2) The Zila Council shall meet at least once in every month and shall be in session for at
    least fifty accumulated days in a year.
(3) Save as otherwise provided, decisions of the Zila Council shall be taken by resolutions
    passed by a simple majority of the members present and voting and a copy of each
    resolution shall be transmitted to the Local Government Commission:
    Provided that the member presiding the meeting shall not vote except in the case of
    equality of votes.
(4) In the First meeting of the Council to be convened and presided over by the Returning
    Officer nominated by the Chief Election Commissioner, the members of the Zila
    Council shall elect from amongst themselves a Naib Zila Nazim securing majority
    votes of total membership of the Council through a secret ballot.
        (4A)The Naib Zila Nazim elected under sub-section (4) shall be the Convener of the
        Zila Council and shall presides its meetings and shall perform such other functions
        as are assigned to him by the Zila Nazim.; and
(5) After the election of Naib Zila Nazim, the Zila Council shall, in order of precedence elected a
    panel of not less than three members as presiding officer securing highest number of votes
    who shall, in the absence of, or in case of the suspension of, Naib Zila Nazim, or where a no
    confidence motion has been moved against him, convene and preside over the meetings of
    the Zila Council.
(6) The quorum of the meetings of the Zila Council shall be fifty-one percent of its total
    membership.
(7) The meetings of the Zila Council shall be open to public, unless the Council, by a
    resolution, decides to hold any meeting in camera.


3
    Section 42 of PLGO 2001
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(8) The minutes of the meetings of Zila Council shall be recorded and maintained by the
    Secretariat of the Zila Council.

1.2.1. Approval of Budget 4
1) The Nazim shall present the budget for approval before the Zila Council, Tehsil/Town
   Council or Union Council, as the case may be, after such modification as he deems
   necessary.
2) The Budget shall be present in the special meeting of Zila Council, Tehsil/Town
   Council or Union Council, as the case may be, on such date and time fixed by the
   respective Nazim provided that such on such date and time fixed by the respective
   Nazim provided that such date shall not be later than first day of June.
3) The copies of the budget proposal after consolidation under rule 87 shall be forwarded
   to the members of respective of Zila Council City District Council, Tehsil/Town
   Council or Union Council as the case may be, with the copies of agenda of the meeting
   by 20th of May.
4) No other business shall be taken up by the Council during the budget session.
5) The budget shall be considered by the Council in three stages, that is to say—
              (a) presentation;
              (b) discussion; and
              (c) voting

6) The Naib Nazim of concerned Council shall fix the period for the stages mentioned
    under rule 93 and the periods thus fixed shall be specified in the agenda of the budget
    meeting.
7) At the presentation stage, the Nazim of respective Local Government shall present the
    budget, and explain its salient features in his budget speech.
8) At the discussion stage, the discussion shall on the budget as a whole or on any
    question of policy involved therein with regard to income or expenditure.
9) At the voting stage there shall be no voting on the Estimates of Revenue and on the
    Estimates of Charged expenditure. However, discussion on these estimates may be
    taken up by the members with permission of the Presiding officer.
10) The estimates for expenditure shall be presented to the Council in the form of Demands
    fro grant and shall be taken up for consideration in the order provided in the budget.
11) Each Demand for Grant shall be embodied in the form of a separate motion. The Nazim
    shall move in respect of each demand that a sum not exceeding a certain amount shall
    be granted in respect of each demand.
12) Any member may move a motion---
        (a) To omit or reduce any item, but not increase or alter the distinction of any grant;
            and
        (b) For token cut

13) Notice of motion under rule 100 shall be given to the Presiding Officer at least two
    clear days before the day on which such grant or items comes up for discussion. Where
    a motion relates to a token cut, the specific purpose for which the token cut is made
    shall be specified.
4
    Chapter V, Rule 89-109, PLG (Budget) Rules 2001
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 14) No motion to omit or reduce any item or motion for a token cut shall be moved in
     respect of any item of expenditure which is a charged expenditure.
 15) Where a motion is intended to limit the debate to a subject-matter relating to an item, it
     shall be given notice of as an amendment to that particular item, and not to the total
     grant.
 16) Motions shall be arranged in such order as the Presiding Officer may direct; provided
     that where several motions are moved to the same figures, priority shall be given to the
     motion proposing the greatest reduction and the other motions shall be arranged in the
     descending order of the amount of reduction proposed.
 17) The Presiding Officer may fix time limit for speeches during the debate or motion to
     omit or reduce demand for grants.
 18) A Council may assent to any demand or it may refuse to assent to any demand, subject
     to such reduction as may be specified.
 19) Where a token cut is passed, such token cut shall be taken at its face value, and the
     demand shall be reduced accordingly.
 20) The Nazim shall amend the Budget in accordance with the decision of the Council
     under rule 106 and 107. The Budget thus amended shall be the approved budget of the
     respective Local Government.
  i. The Union Nazim shall provide the copies of approved budget of Union
       Administration to the Tehsil/Town Municipal Administration and District/City
       District Government separately within seven days of its approved by Union Council.
 ii. The Tehsil/Town Nazim shall provid copies of the approved budget to the Zila Nazim
       and the Punjab Local Government Commission within seven days of its approved by
       the Tehsil/Town Council.
iii. The Zila Nazim shall provid copies of approved budget of District/City District
       Government to all Tehsil/Town Municipal Administration and the Punjab Local
       Government Commission within seven days of its approved by Zila Council.
iv. The Zila Nazim shall also consolidate the budget of all Union Administration in his
       district and provide copy to the Punjab Local Government Commission by 31st of
       July.
 v.    A summary of the approved budget of a Local Government shall also be published
       and publicized through press and any other manner as may be considered necessary
       by the Nazim of the Local Government.

1.3. Joint committee of Councils 5
The Zila Council may, with the consent of Tehsil Councils or Union Councils set up joint
committees of the Councils for deliberation of matters in which such Councils may be
jointly interested and may delegate to such joint committees any power which may be
exercised by them, including the power to make bye-laws for their functioning.

1.4. Power of Zila Council to elect officiating Zila Nazim 6
In case the office of Zila Nazim falls vacant by reason of his death, resignation or removal,
the Zila Council shall elect one of its members to be the officiating Zila Nazim till a new
Zila Nazim is elected under the provisions of section 156:
5
    Section 44 of PLGO 2001
6
    Section 48 of PLGO 2001
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Provided that Naib Zila Nazim shall convene the meeting of the Zila Council for the election of
officiating Zila Nazim within ten days from the death, resignation or removal of Zila Nazim, as
the case may be:
Provided further that the officiating Nazim shall not be a candidate for the office of Zila
Nazim in the election for Zila Nazim.

1.5. Power of Zila Council to set aside an order of Tehsil Nazim 7
(1) On a motion initiated by the District Government, the Zila Council may, by a resolution
    stating the grounds thereof, passed by a simple majority of its total membership, set
    aside an order or decision of general application taken by Tehsil Nazim, if it considers
    the same to be against the interest of the people or public policy.
(2) The result of the approval of the resolution of the Zila Council referred to in sub-section
    (1) shall be notified by the District Government.

1.6. Role of Zila Council in Relation to Punjab District Government
and Tehsil Municipal Administration (Budget) Rules 2003

1.6.1. Budget Call Letter
(1) The Budget Call Letter shall be finalized after consultation with the relevant
    stakeholders.
    Explanation; The expression "stakeholders" include Councils, elected representatives,
    general public, women's organization, private sector, Citizen Community Boards,
    District Mushavirat Committee, Non-Governmental Organizations, Community Based
    Organizations, and other organizations.

(2) The priorities identified by a Council shall be forwarded to the Nazims as under
      i. The respective Council of the concerned local government may provide their
          requirement to the Nazim
     ii. The Tehsil Councils and Union Councils may provide their requirements
          relating to district functions to the Zila Nazim;
    iii. The Zila Council and Union Councils may provide their requirements to Tehsil
          Nazim relating to Tehsil functions; and
    iv. The Zila Council and Tehsil Councils may provide their requirements to Union
          Nazim, relating to Union functions.

1.6.2. Charged Expenditure
The following expenditure shall be treated as Charged Expenditure:
(a) In relation to District Fund-
    (i) The budget of the Zila Council;
   (ii) Any sum to satisfy any judgment, decree or award against a local government by
       any Court or Tribunal;
  (iii) All sums to be paid in connection with the administration of the functions of the
       Zila Mohtasib; and

7
    Section 64 of PLGO 2001
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  (iv) Interest payments;
(b) In relation to Tehsil Fund, Town Fund or Union Fund-
    (i) The budget of the Tehsil Council or Town Council or, as the case may be, the
       Union Council;
   (ii) Any sum to satisfy any judgment, decree or award against a local government by
       any Court or Tribunal; and
  (iii) Interest payments: Provided that any other expenditure may be prescribed as
       Charged Expenditure.

1.7. Role of Zila Council as assigned in The Punjab Local
Government (Commercialization) Rules, 2004
In these rules, unless the subject or context otherwise requires, “approved plan” means a
long-term spatial Plan, Master Plan or Outline Development Plan or any Zoning or Land
Use Plan made thereunder, for the time being in force, that inter alia provides for
Development of sites, erection and re-erection of building within the local government
area, duly approved by the competent authority i.e. Tehsil Council, Town Council or Zila
Council in a city District, as the case may be.

1.8. Role of Zila Council as assigned                                                         in      Punjab             Local
Governments (Budget) Rules, 2001
The copies of budget proposals shall be forwarded to the Nazim of the concerned Local
Government. In case of District/City District Government the copies of the budget
proposals shall be forwarded to the Zila Nazim through District Coordination Officer.
The Nazim shall present the budget for approval before the Zila Council, Tehsil/Town
Council or Union Council, as the case may be, after such modification as he deems
necessary.
The copies of the budget proposals after consolidation under rule 87 shall be forwarded to
the members of respective of Zila Council City District Council, Tehsil/Town Council or
Union Council as the case may be, with the copies of agenda of the meeting by 20th of
May.
The Union Nazim shall provide the copies of approved budget of Union Administration to
the Tehsil/Town Municipal Administration and District/City District Government
separately within seven days of its approved by Union Council.
The Tehsil/Town Nazim shall provide copies of the approved budget to the Zila Nazim and
the Punjab Local Government Commission within seven days of its approved by the
Tehsil/Town Council.
The Zila Nazim shall provide copies of approved budget of District/City District
Government to all Tehsil/Town Municipal Administration and the Punjab Local
Government Commission within seven days of its approved by Zila Council.
The Zila Nazim shall also consolidate the budget of all Union Administrations in his
district and provide copy to the Punjab Local Government Commission by 31st of July.




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1.9. Role of Zila Council as assigned in Punjab District
Government Rules of Business, 2001
Bye-laws mean the Bye-laws made by Zila Council under Section 192 of the Punjab Local
Government Ordinance, 2001.
Local Tax means a tax levied by Zila Council under Section 116 of the Punjab Local
Government Ordinance, 2001.
Submit all proposals for taxation and the bye-laws to the Zila Council through D.C.O;

1.9.1. Consultation with District Finance and Budget Office
See Section 4.9. for detail.

1.10. Role of Zila Council as assigned in The Punjab Local
Government (Recall Motions against Nazim and Naib Nazim)
Rules, 2003

1.10.1. Motion for recall of Zila Nazim
(1) Where a member gives a notice to move a motion in the Zila Council through the
    Naib Zila Nazim for recall of the Zila Nazim under sub-section (1) of section 24 of
    the Ordinance, the Naib Zila Nazim shall summon a session of the Zila Council under
    sub-section (2) of section 24 of the Ordinance.
(2) If the Naib Nazim, for any reason, fails to summon the session of the Zila Council,
    the member or the seconder referred to in sub-section (1) of section 24 of the
    Ordinance may apply to the Government for summoning the session of the Zila
    Council.
(3) The Government may, on receipt of the application moved under sub rule (2),
    nominate any member from amongst the panel of presiding officers of the Zila
    Council elected under sub-section (5) of section 42 of the Ordinance to perform
    functions of the Naib Zila Nazim in respect of the recall motion against the Zila
    Nazim.
(4) The member nominated under sub-rule (3) shall summon the session of the Zila
    Council within seven dates from the dates of his nomination and preside over the
    session.
(5) The motion shall be taken up for deliberation and voting through a secret ballot in
    the session of Zila Council.
(6) The result of recall motion, along with copy of record of proceedings of the session,
    shall immediately be sent to the Election Authority by the senior most presiding
    officer or, the presiding officer nominated under sub-rule (3),as the case may be.
(7) Where the motion referred to in sub-rule (1) fails, the proposer and secoder of such
    motion shall lose their seats as Union Nazim and member of Zila Council, and a
    notification to that effect shall be issued by the Election Authority.

1.10.2. Motion for recall of Naib Zila Nazim

(1) Where a member gives a notice to move a motion in the Zila Council through its
    senior most presiding officer for recall of the Naib Zila Nazim under sub-section (1)
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      of section 47 of the Ordinance, the senior most presiding officer shall summon a
      session of the Zila Council under sub-section (2)0f section 47 of the Ordinance.
(2)    If the Naib Nazim, for any reason, fails to summon the session of the Zila Council,
      the member or the seconder referred to in sub-section (1) of section 24 of the
      Ordinance may apply to the Government for summoning the session of the Zila
      Council.
(3)    The Government may, on receipt of the application moved under sub rule (2),
      nominate any member from amongst the panel of presiding officers of the Zila
      Council elected under sub-section (5) of section 42 of the Ordinance to perform
      functions of the Naib Zila Nazim in respect of the recall motion against the Zila
      Nazim.
(4)    The member nominated under sub-rule (3) shall summon the session of the Zila
      Council within seven dates from the dates of his nomination and preside over the
      session.
(5)    The motion shall be taken up for deliberation and voting through a secret ballot in the
      session of Zila Council.
(6)    The result of recall motion, along with copy of record of proceedings of the session,
      shall immediately be sent to the Election Authority by the senior most presiding
      officer or, the presiding officer nominated under sub-rule (3), as the case may be.
(7)    Where the motion referred to in sub-rule (1) fails, the proposer and secoder of such
      motion shall lose their seats as Union Nazim and member of Zila Council, and a
      notification to that effect shall be issued by the Election Authority

1.10.3. Motion for external recall of Tehsil Nazim

(1) Where the Zila Nazim moves a motion in the Zila Council for the recall of Tehsil
    Nazim under sub-section (1) of section 62 of the Ordinance, the Naib Zila Nazim
    shall summon a session of Zila Council not earlier than three days but not earlier than
    seven days if the Zila Council is not in session.
(2) Where the Zila Council is already in session, motion referred to in sub rule (1) shall
    be taken up on the next day for its receipt by the Naib Zila Nazim.
(3) If the Naib Zila Nazim, for any reason, fails to summon the session of the Zila
    Council under sub rule (1), the Zila Nazim may apply to the Government for
    summoning the session of the Zila Council.
(4) The Government may, on receipt of application moved under sub rule (3), nominate
    any member from amongst the penal presiding officers of the Zila Council elected
    under sub section (5) of section 42 of the Ordinance to perform functions of the Naib
    Zila Nazim in respect of the recall motion against the Tehsil Nazim.
(5) The member nominated under sub rule (4) shall summon the session of the Zila
    Council within seven days from the date of his nomination and preside over the
    sessions.
(6) The motion shall be taken up for deliberation and voting through a secret ballot in
    the session of Zila Council.
(7) The result of recall motion along with a copy of the record of proceedings of the
    session shall immediately be sent to the Election Authority by the Naib Zila Nazim
    or, the presiding officer nominated under sub rule (4) as the case may be.

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1.10.4. Motion for external recall of town Nazim

The procedure for external recall of Tehsil Nazim shall mutates mutandis apply for external
recall of the Town Nazim.

1.11. Role of Zila Council as assigned in The Punjab Local
Government (Citizen Community Boards) Rules, 2003

Any person aggrieved after the rejection of the appeal by the District Coordination Officer
or on not receiving a reply within thirty days from the District Coordination Officer as
provided in sub-rule (10) may appeal to the concerned Zila Council within thirty days of
the date of such rejection by the district Coordination Officer or within thirty days of the
expiry of the fifteen days period. Such appeal shall be taken up by the Zila Council in the
next meeting. The decision of the Zila Council shall be final:

1.11.1. Dissolution of the Citizen Community Board(s) (CCB)

1. A CCB may be dissolved or registered by the Registration Authority after approval of
   the Zila Council if:

    i) In the opinion of the Registration Authority, based on the report of the inquiry
        official, the CCB is unable to carry out its functions in accordance with the Ordinance
        or these rules; or
    ii) A CCB, by a resolution passed by not less than seventy five per cent of its members,
        resolves to be dissolved or deregistered.

2. The CCB official, through the Zila Nazim, shall put up the case of dissolution to the
   Council.
3. The Zila Council shall allow dissolution after examination of the Charter and accounts
   including liabilities and other documents of the CCB.
4. An application for dissolution submitted by a CCB to the Registration Authority under
   sub-rule (1) (ii) shall be deemed to have been accepted by the concerned Zila Council
   after a period of sixty days unless reasons for the delay are intimated to the CCB in
   writing by Registration Authority.

1.12. Power of Zila Council to Make Bye-laws 8

(1) A Zila Council, Tehsil Council, Town Council and Union Council may, in their ambit
    of responsibilities, make bye-laws to carry out the purposes of this Ordinance.
(2) In particular and without prejudice to the generality of the fore-going power, such bye-
    laws may provide for all or any of the matters specified in Part-II of the Fifth Schedule.




8
    Section 192 of PLGO 2001
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1.13. Monitoring Committees 9
1) The Monitoring Committees elected by the Zila Council shall be responsible for
monitoring the functioning of the offices of the District Government and preparing
quarterly evaluation reports on the prescribed format.
(2) The Monitoring Committees of Tehsil Council and Town Council shall be responsible for
monitoring the functioning of the offices of the Tehsil Municipal Administration or Town
Municipal Administration and preparing quarterly evaluation reports on the prescribed format.
(3) The Monitoring Committees of Union Council shall be responsible for monitoring the
functioning of all offices of the District Government, Tehsil Municipal Administration, Town
Municipal Administration and Union Administration for delivery of services within its area and
preparing quarterly evaluation reports on the prescribed format.
(4) The reports referred to in sub-sections (1) to (3) shall, in particular, contain evaluation of the
performance of each office in relation to–
        (a) achievement of its targets;
        (b) responsiveness to citizens’ difficulties;
        (c) efficiency in the delivery of services; and
        (d) transparent functioning
(5) The Monitoring Committees shall submit their quarterly reports to the respective
Councils which may through a resolution require the respective Nazim to take necessary
action.
(6) The Monitoring Committees shall function without intruding and interfering in the day
to day working of the offices of the local governments and shall not cause any harassment
to the functionaries thereof, nor shall assume command and control of such offices.
(7) Notwithstanding any punishment provided in any law for the time being in force, any
member of the Monitoring Committee violating the provisions of sub-section (5) and sub-
section (6) shall be removed from the Monitoring Committee by the respective Council.
(8) Any functionary being aggrieved of any misbehaviour, undue interference, harassment
or misconduct by a member or members of a Monitoring Committee may report to the
Code of Conduct Committee of the concerned Council and may invoke disqualification
proceedings against such member or members.
(9) The concerned Monitoring Committee may recommend to the competent authority the
payment of bonuses or performance pay to the functionaries of the local governments in
recognition of their efficient performance, subject to availability of funds for this purpose.
(10) The Monitoring Committee may identify inefficiency or corruption of functionaries of
local governments and report to the concerned Nazim for appropriate action and remedial
measures and the Nazim shall inform the concerned Council within thirty days of the action
taken by him.




9
    Section 138 of PLGO 2001
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2. City District Government
2.1. Functions of Zila Council in a City District 10

In addition to the functions specified in section 39, the Zila Council in a City District shall
perform the following functions, namely:-

     (a) approve master plans, zoning, land use plans, including classification and
         reclassification of land, environment control, urban design, urban renewal and
         ecological balances;
     (b) review implementation of rules and bye-laws governing land use, housing, markets,
         zoning, environment, roads, traffic, tax, infrastructure and public utilities;
     (c) approve proposals of the District Government for public transport and mass transit
         systems, construction of express ways, flyovers, bridges, roads, under passes, and inter-
         town streets;
     (d) approve development schemes for beautification of areas along rivers; and
     (e) review development of integrated system of water reservoirs, water sources, treatment
         plants, drainage, liquid and solid waste disposal, sanitation and other municipal
         services.

2.2. Function of Zila Council to approve certain plans for towns 11
In the case of a town in a City District, the Zila Council shall perform the functions of
approval of such macro municipal plans as may be notified by the City District
Government.

2.3. Functions of Zila Council in Managing Transition

2.3.1. Succession of the properties, assets and liabilities 12

(1) Subject to section 123, on commencement of this Ordinance, the properties, assets and
liabilities of the Local Councils, namely, Metropolitan Corporations, Municipal
Corporations, District Councils, Municipal Committees, Town Committees, Union
Councils under the Punjab Local Government Ordinance, 1979 (VI of 1979), shall be
succeeded by the following local governments under this Ordinance–
       (a)     City District Government in the case of Metropolitan Corporation or
       Municipal Corporation in the concerned City District, as the case may be;
       (b)     District Government in the case of District Council;
Provided further that the discharge of liabilities of the decentralized offices shall remain
with the Government



10
   Section 40 of PLGO 2001
11
   Section 41 of PLGO 2001
12
   Section 180 of PLGO 2001

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2.4. Power of tehsil Council to Make Bye-laws 13

(1) A Zila Council, Tehsil Council, Town Council and Union Council may, in their ambit
    of responsibilities, make bye-laws to carry out the purposes of this Ordinance.
(2) In particular and without prejudice to the generality of the fore-going power, such bye-
    laws may provide for all or any of the matters specified in Part-II of the Fifth Schedule.




13
     Section 192 of PLGO 2001
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CHAPTER 2: ELECTED REPRESENTATIVES

3. ZILA NAZIM
3.1. Right of Zila Nazim Relating to Zila Council

3.1.1. Right of the Zila Nazim to take part in Council’s meetings 14

The Zila Nazim shall have the right to speak and otherwise take part in the proceedings of
the Zila Council, but shall not be entitled to vote.

3.1.2. Address of Zila Nazim 15

(1) At the commencement of first session of the Zila Council after its election and on
    commencement of first session of every year, the Zila Nazim shall address the Zila
    Council and shall inform the Council of his plans and programmes for the said year
    and, as the case may be, the performance of the District Government during the
    preceding year.

(2) Notwithstanding anything contained in sub-section (1), the Zila Nazim may address the
    Zila Council, whenever he may deem necessary, to associate the Zila Council in the
    functioning of the District Government.

3.2. Functions and Powers of the Zila Nazim as defined in Local
Government Ordinance 200116

(1) The functions and powers of the Zila Nazim shall be to–
(a) Provide vision for the district-wide development, leadership and direction for efficient
    functioning of the District Government;
(b) Develop with the assistance of the District Administration strategies and timeframe for
    accomplishment of the relevant goals approved by the Zila Council;
(c) Perform functions relating to law and order in the district;
(d) Ensure implementation of the functions decentralised to the District Government;
(e) Oversee formulation and execution of the annual development plan, delivery of services and
    functioning of the District Government;
(f) Present proposal to the Zila Council for approval of budget for District Government, Zila
    Council and intra-district fiscal transfers;
(g) Maintain administrative and financial discipline in the District Government;
(h) Present tax proposals to the Zila Council;
(i) Present report on the performance of the District Government in person to the Zila
    Council at least twice a year;

14
   Section 19 of PLGO 2001
15
   Section 43 of PLGO 2001
16
   Section 18 of PLGO 2001
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 (j) Preside over the meetings of the Zila Mushawarat Committee;
 (k) Take charge, organise and prepare for relief activities in disasters or natural calamities;
 (l) Authorise officers of the District Government to sign documents on its behalf;
 (m) Initiate inspections of Tehsil Municipal Administration, Town Municipal
     Administration and Union Administration in the district pursuant to section 135;
 (n) Establish and supervise the working of the Internal Audit Office;
 (o) Issue executive orders to the District Coordination Officer and Executive District
     Officers for discharge of the functions decentralised to the District Government; [and to
     the District Police Officer for law and order];
 (p) Represent District Government on public and ceremonial occasions; and
 (q) Perform any other function as may be assigned to him by the Government.

 (2) The Zila Nazim shall not employ any advisor, special assistant or a political secretary
     other than support staff allocated to his office from amongst the officials available in
     the district.
 (3) At the Budget presentation stage, the Nazim of respective Local Government shall
     present the budget, and explain its salient features in his budget speech.
 (4) The Nazim shall amend the Budget in accordance with the decision of the Council
     under rule 106 and 107. The Budget thus amended shall be the approved budget of the
     respective Local Government.

  i.    The Union Nazim shall provide the copies of approved budget of Union
        Administration to the Tehsil/Town Municipal Administration and District/City
        District Government separately within seven days of its approved by Union Council.
 ii.    The Tehsil/Town Nazim shall provid copies of the approved budget to the Zila Nazim
        and the Punjab Local Government Commission within seven days of its approved by
        the Tehsil/Town Council.
iii.    The Zila Nazim shall provid copies of approved budget of District/City District
        Government to all Tehsil/Town Municipal Administration and the Punjab Local
        Government Commission within seven days of its approved by Zila Council.
iv.     The Zila Nazim shall also consolidate the budget of all Union Administration in his
        district and provide copy to the Punjab Local Government Commission by 31st of
        July.
 v.     A summary of the approved budget of a Local Government shall also be published
        and publicized through press and any other manner as may be considered necessary
        by the Nazim of the Local Government.

 3.3. Functions of the Zila Nazim as Assigned in Rule of Business,
 2001

 (1) The Zila Nazim shall:
   (a) Be the head of District Government;
   (b) Be responsible for co-ordination of all policy matters;
   (c) Perform other functions assigned under the Punjab Local Government Ordinance,
       2001;
   (d) Have the powers to call for any case or information from any district office;

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  (e) Communicate to the Government all matters related to local taxation;
  (f) Furnish such information relating to administration of affairs of District as the
      Government may call for;
(g) Keep the Government informed of all important, political and administrative matters
    and major developments in the fields of planning, economic development and law and
    order, etc.
(2) No order shall be issued without the approval of the Zila Nazim in cases enumerated in
    Schedule-III.
(3) The cases enumerated in Schedule IV shall be submitted to the Zila Nazim for his
    information. The Zila Nazim may require any other case to be submitted to him for
    information.

3.4. Case-Law Relating to the Powers of Zila Nazim

Section 18(1)(o) read with Punjab District Government Rules of Business, 2001, Rule 16,
the powers of Zila Nazim in matter relating to Promotion, posting and transfer it was Held
that under the provisions of S.18(1)(o) of Punjab Local Government Ordinance, 2001, no
doubt had empowered Zila Nazim to issue orders to District Coordination Officer and
Executive. However Zila Nazim would act as a Supervisor and to monitor work so that
functions were correctly performed by employees and one Authority did not interfere in
work of another Authority, but by no stretch of imagination it would mean that Zila Nazim
had been given powers to sweep on functions and working of different Departments with
which he otherwise, had no nexus or expertise. Zila Nazim, in exercise of his supervisory
powers had just to ensure himself that every thing was going right, but he could not correct
a wrong by his interference, specially, in matters of promotion, posting and transfer of civil
servants. (2002 PLC (CS) 1118)

The District Nazim had no Jurisdiction to appoint administrator to manage the affairs of the
mosque, which was being managed by a Society registered under Societies Registration
Act, 1860. According to the Power and function of Nazim as defined S.18 of Punjab Local
Government Ordinance, 2001, these provisions do not authorize him to pass the order for
appointment of administrator. (2003 CLC 1423)

When permission granted by Nazim, Union Council to hold a fair within its local limits the
same was interfered by District Nazim, who objected to holding of such fair. It was held
that even permission granted to District Nazims by Provincial Government could not
deprive aggrieved person of his right granted by Nazim, Union Council under Section
76(g) of the Punjab Local Government Ordinance, 2001. District Nazim had no power to
grant permission to hold fairs as same had been expressly conferred upon Union/Tehsil
Administration and Town Municipal Administration. (2005 CLC 959)




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3.5. Personal Responsibilities of Zila Nazim

3.5.1. Personal Responsibility of Nazim 17

The Zila Nazim in case of District/City District government, Tehsil/Town Nazim in case of
Tehsil/Town Municipal Administration and Union Nazim in case of Union Administration
shall be personally responsible for any loss, financial or otherwise, flowing from the
decisions made by him personally or under his directions in violation of any provisions of
the Punjab Local Government Ordinance, 2001 or any other law for the time being in force
and for any expenditure incurred without lawful authority.

3.5.2. Responsibility for the validity of the reports 18

The Zila Nazim and the District Coordination officer shall be responsible for the
accuracy/authenticity of all reports submitted by the district government offices to the
Secretariat.

3.6. Power of Zila Nazim to Evaluate Performance 19

The annual performance reports of the officers posted in the district shall be initiated by–
 (a) The Zila Nazim in respect of the District Co-ordination Officer: Provided that the first
     countersigning officer shall be the Chief Secretary and the Chief Minister shall be the
     second countersigning authority;
 (b) The District Co-ordination Officer in respect of the Executive District Officers and Zila
     Nazim shall be the countersigning officer;
 (c) The Executive District Officer in respect of the District Officers: Provided that the District
     Coordination Officer shall be the countersigning Officer and head of the concerned
     department of the Government shall be the Technical Reporting Officer; and
 (d) The District Officer in respect of the Deputy District Officers and the Executive District
     Officers shall be the countersigning officer.

3.7. Power of Zila Nazim to Take Stock of Movable and Immovable
Properties 20

(1) Every Zila Nazim, Tehsil Nazim, Town Nazim and Union Nazim shall, on assumption of
    his office and thereafter, once in every year on a date fixed by him, take the physical stock
    of movable and immovable properties of the concerned local government and submit a
    report to the concerned Council.
(2) The report referred to in sub-section (1) shall contain–
      (a) Particulars of the properties held during the preceding year;


17
   Section 20 of PLGO 2001
18
   Rule 23 of PLG (Fiscal Transfer) Rules, 2004
19
   Section 34 of PLGO 2001
20
   Section 123 of PLGO 2001
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      (b) Total value of the property, annual return there from and change in its value, if
      any;
      (c) Particulars of unserviceable articles;
      (d) Particulars of losses, if any; and
      (e) Proposals for utilization, development and improvement during the following
      year.

3.8. List of Cases to be submitted to the Zila Nazim for his
Approval before Issuance of Orders 21

1. Annual Budget Statement
2. Laying of Supplementary Statement of expenditure before the Zila Council.
3. Cases in which Provincial Government has issued direction.
4. Complaints to the Provincial Local Government Commission about dispute between any
    department of the Government and District Government or between two District
    Governments.
5. All cases which are liable to involve District Government into controversy with
    Provincial Government or with another District Government.
6. Recommendations for the grant of honours and awards.

3.9. List of Cases to be submitted to the Zila Nazim for
Information 22

1. All periodical reports of D.C.O., D.P.O and E.D.Os.
2. Press notes issued by D.C.O., D.P.O. and E.D.Os.
3. All periodical and special reports relating to law and order such as fortnightly situation
    reports submitted by the police.
4. Intelligence Reports.
5. Report of Committees of inquiry appointed by District Government.

3.10. Relations of Government with the District Government: Role
of Zila Nazim 23

(1) The Government may provide guidelines and render advice to the District Government
    through the concerned Zila Nazim for achieving the ends of Government policy and for
    promoting economic, social and environmental security of the Province.

3.11. District Mushavirat Committee 24

(1) There shall be constituted a Zila Mushavirat Committee consisting of the Zila Nazim,
    Naib Zila Nazim and all Tehsil Nazims and Town Nazims in the district.

21
   Schedule III, Rule 5 (2) Punjab District Govt. Rules of Business 2001
22
   Schedule III, Rule 5 (3) Punjab District Govt. Rules of Business 2001
23
   Section 127 of PLGO 2001
24
   Section 140 of PLGO 2001
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(2) The Zila Nazim shall be the Chairman of the Zila Mushavirat Committee and the District
     Coordination Officer shall act as its Secretary.
25[72]
      [(3) The Zila Mushavarrat Committee shall meet at least once every month or
         as and when called into meeting by the Zila Nazim or on the request of any two
         members of the Committee, and the minutes of the meeting shall be sent to the
         Government.]
(4) The functions of the Zila Mushavirat Committee shall be–
  (a) To crystallise vision for integrated development of the district.
  (b) To prioritise and co-ordinate inter-tehsil development plans;
  (c) To resolve intra-district disputes;
  (d) To muster resources for crisis management; and
  (e) To set directions for realizing economic potential of the district.

3.12. Recommendations of Zila Nazim for Implementation 26

(1) After having considered a matter, on his own motion, or on a complaint or on a reference
    by the Zila Nazim, the Zila council, or on a motion by the District Judge, as the case may
    be, if the Mohtasib determines that it amounts to mal-administration, he shall specify a
    corrective/redressal measure and communicate his recommendation to the office concerned
    along with a copy to the complainant or the office making a reference to:
  (a) Consider the matter further,
  (b) Modify or cancel the decision, process or recommendation,
  (c) Explain more carefully the act or decision in question,
  (d) Take disciplinary action against any public servant of any office under the relevant
      laws applicable to him,
  (e) Dispose of the matter or case within a specified time,
  (f) Implement his recommendations to improve the working and efficiency of the office,
      within a specified time; or
  (g) Take any other step as deemed appropriate by the Mohtasib.
(2) The office concerned shall, within such time as may be specified by the Mohtasib, inform
him about the implementation of his recommendations or the reasons for not complying with
the same.

3.12.1. Non-Compliance of Recommendation 27

(1) In case of ‘Non-compliance’ of his recommendations, the Mohtasib may refer the
    matter to the Zila Nazim who shall direct the office concerned to implement the
    Mohtasib’s recommendations within the specified time limit and inform the Mohtasib
    accordingly.



25[72]
    Substituted by the Punjab Local Government (Second Amendment) Ordinance, 2002 (XXXII of 2002), which will
 remain in force under the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4, notwithstanding the
 maximum limit of three months prescribed under Article 128 of the Constitution of the Islamic Republic of Pakistan.
26
     Third Schedule, Rule 6, PLGO 2001
27
     Third Schedule, Rule 7, PLGO 2001
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  (2) In case the Zila Nazim believes that implementation of the Mohtasib’s recommendation
      is not in the public interest, he shall refer the matter to the Mohtasib for reconsideration
      stating the reasons for non-implementation.
  (3) If the Mohtasib reaffirms his earlier recommendation, the Zila Nazim may refer the matter
      to the Chairman, Local Government Commission stating the grounds for not implementing
      the Mohtasib’s recommendation in a particular case.
  (4) The Chairman, Local Government Commission’s decision on a reference by Zila
      Nazim under sub-section (3), shall be final.
  (1A) Where the Zila Nazim is not satisfied with the conduct of enquiry carried out under
      sub-section (1) he may arrange for an independent enquiry by an officer of the District
      Government.
  (2) On the basis of the findings of the enquiry, the Zila Nazim shall advise the concerned Nazim
      to take appropriate action on the report within thirty days and place it before the respective
      Council for information.

  3.13. Financial Powers of Zila Nazim

  3.13.1. Preliminary Taxation Proposals 28

  See Section 5.5. for detail.

  3.13.2. Power of Zila Nazim Relating To Accounts 29
  (a) DISTRICT /CITY DISTRICT GOVERNMENT

 Nature               of      District Officer             Executive District District                                    Zila Nazim
expenditure                                                Officer.           Coordination
                                                                              Officer

Contingent                   Category               III    Category                II Category                I           Full Powers
Expenditure                  Officer                       Officer                    Officer

Amount of cheque.                                                     Authorities who shall jointly sign the cheque.
Upto Rs. 100,000/-                                                    Accounts Officer and Executive District Officer
                                                                      (Finance)
                                                                      Executive District Officer (Finance) and District
From Rs. 100,000/- to Rs.300,000/-                                    Coordination Officer.
Above Rs. 300,000/-                                                   District Coordination Officer and Zila Nazim.




  28
       Section 3 of PLG (Taxation) Rules 2001
  29
       Rule 33, PLG (Accounts) Rules 2001

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3.13.2. (a) Permanent Advance 30
The Local government shall have a permanent advance to cover petty contingent
expenditure as under:-
  a) Zila Nazim                      Rupees Twenty Thousand.
  b) Tehsil/Town Nazim               Rupees Ten Thousand
  c) Union Nazim                     Rupees Two Thousand
  d) D.C.Os of District              Rupees Ten Thousand
  e) E.D.Os of District              Rupees Five Thousand
  f) District Officer                Rupees Three Thousand
  g) Tehsil/Town Municipal Officer   Rupees Five Thousand
  h) Tehsil/Town Officer             Rupees Two Thousand

3.13.3. Powers of Zila Nazim Relating to Budget Rules, 2001

See Section 1.8 for detail.

3.14. Zila Nazim’s Right of Consultation with District Officer 31

See Section 5.1.1. for detail

3.15. District Coordination Office Responsibility towards Zila
Nazim 32

The District Coordination Office shall be responsible for:
(1) Determining the strength and the terms and conditions of services of the personal staff
    of Zila Nazim and Naib Nazim; and
(2) Serving as Secretariat of the Zila Nazim.

3.16. District Police Office’s Responsibility towards Zila Nazim 33

The District Police Office (D.P.O) shall keep the Zila Nazim generally informed of all
matters affecting public tranquility.

3.17. Disciplinary Powers of Nazim and Naib Nazim 34

The Nazims and Naib Nazims shall be empowered to take disciplinary action against Local
Government functionaries of their respective establishments and shall be responsible to the
government for effective implementation of all efficiency and disciplinary rules as
prescribed not later than the 31st December.

30
   Rule 38 of PLG (Accounts) Rules, 2001
31
   Rule 10, Punjab District Govt. Rules of Business 2001
32
   Rule 11, Punjab District Govt. Rules of Business 2001
33
   Rule 12, Punjab District Govt. Rules of Business 2001
34
   Section 30-A of PLGO 2001
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3.18. EDO Committee to Facilitate Zila Nazim 35

See Section 5.2.1 for detail.

3.19. Power of Postings, Promotions and Transfers 36

(1) The Authorities for postings and transfers of officers/officials in the district shall be as
    follows:

Category of Officers/officials                                                                  Authority

(i)       BS-19 and above excluding EDOs & District Officers.                                     Zila Nazim

(2) The normal tenure of these posts shall be two years.

3.20. Checks on the Powers of Zila Nazim

3.20. 1. Instances of Inquiries against Zila Nazim under the Punjab
Local Government Commission (Conduct of Business) Rules,
2003

The inquiries may be initiated by the Commission in the following instances:-
(i) On receipt of direction from the Chief Executive of the Province or on such other
      grounds upon which the Commission itself comes to the conclusion that an inquiry is
      necessary in to the affairs of a Local Government ;
(ii) On the direction of the Government under section 30(4) of the Ordinance, where the
      performance of a District Coordination Officer of a District Government is reported
      by the concerned Nazim to be unsatisfactory, the Government considers that an
      inquiry into the matter is necessary;
(iii) On the report of District Co-ordination Officer under section 28(3) of the Ordinance,
      where in the opinion of the District Co-ordination Officer an order of Zila Nazim is
      motivated or unlawful, and he seeks recourse in writing to the Commission; and
(iv) In case of dispute between two or more District Government and a department of the
      Government, when recourse is sought to the Commission in writing for settling a
      dispute.

3.20.2. Setting aside an order of Zila Nazim by Chief Executive of
the Province 37

See Section 18.2.1. for detail



35
   Rule 15, Punjab District Government Rules of Business, 2001
36
   Rule 16, Punjab District Government Rules of Business, 2001
37
   Section 25 of PLGO 2001
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3.21. Suspension of Zila Nazim 38

See Section 18.2.7. for detail

3.22. Directions by Chief Executive of the Province 39
40[70]
     [(1) The Chief Executive of the Province may, by himself or through any officer
    specifically authorized by him, issue directives in public interest to a * Nazim for
    implementation.]
(2) Where the situation demands immediate action and the *Nazim fails to comply with the
    directions given to him under sub-section (1), the Chief Executive of the Province may
    require the Chief Secretary to direct * Provincial Police Officer and the District
    Coordination Officer concerned to take such actions as the situation may necessitate:
Provided that where a grave threat to law and order exists and requires immediate action and
the Zila Nazim willfully abstains form the district, the Government may authorize, in writing,
the Naib Zila Nazim or ,where the Naib Zila Nazim is also not available, the senior most
Presiding Officer of the Zila Council, to act as officiating Zila Nazim;
Provided further that such authorization shall cease forthwith upon the return of Zila Nazim to
his office




38
     Section 129 of PLGO 2001
39
     Section 128 of PLGO 2001
40[70]
     Substituted by the Punjab Local Government (Sixth Amendment) Ordinance 2002 (XLIII of 2002), which will remain in force under
 the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4, notwithstanding the maximum limit of three months
 prescribed under Article 128 of the Constitution of the Islamic Republic of Pakistan.
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                        CHAPTER 3: DISTRICT ADMINISTRATION

4. District Coordination Officer
4.1. Functions and Powers 41

(1) In every district, the Government shall appoint a District Coordination Officer who shall be
    a civil servant of the Federation or of the Province, as far as possible in Basic Scale 20:
    Provided that in a City District, the District Coordination Officer may be a civil servant
    of the Federation or Province in Basic Scale 21
(2) The District Coordination Officer shall be coordinating head of the District
    Administration and shall–
    (a) Ensure that the business of the District Coordination Group of Offices is carried out
    in accordance with the laws for the time being in force;
         (b) Co-ordinate the activities of the groups of offices for coherent planning, synergistic
         development, effective and efficient functioning of the District Administration;
         (c) Exercise general supervision over programmes, projects, services, and activities of
         the District Administration;
         (d) Coordinate flow of information required by the Zila Council for performance of its
         functions under this Ordinance;
         (e) Act as Principal Accounting Officer of the District Government and be responsible
         to the Public Accounts Committee of the Provincial Assembly;
         (f) Call for information and reports from local government in the district as required by
         the Provincial Government or District Government through the Tehsil Municipal
         Officer;
         (g) Assist the Zila Nazim in accomplishment of administrative and financial discipline
         and efficiency in the discharge of the functions assigned to District Administration;
         (h) Prepare a report on the implementation of development plans of the District
         Government for presentation to the Zila Council in its annual budget session; 42[15][* *
         *]
         (i) initiate the performance evaluation reports of the Executive District Officers and
         shall be countersigning officer of such reports of the District Officers initiated by the
         Executive District Officers 43[16][;] 44[17][and]
         45[18]
               [(j) Implement government policy and to collect and disseminate information on
         behalf of the Provincial or District Government from other tiers of local governments.]


41
     Section 28 of PLGO 2001
42[15]
    The word “and” omitted by the Punjab Local Government (Second Amendment) Ordinance 2002 (XXXII of 2002),
 which will remain in force under the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4,
 notwithstanding the maximum limit of three months prescribed under Article 128 of the Constitution of the Islamic
 Republic of Pakistan.
43[16]
         Substituted ibid., for the full-stop.
44[17]
         Added ibid.
45[18]
         Ibid.
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    Explanation.– For the purpose of this section, the expression ‘coordinating head’
    means the authority to call for review and assess the performance of the groups of
    offices, individually or collectively, and give directions for taking actions or measures
    for improving efficiency, service delivery and achievement of goals assigned in the
    approved plans of the District Government.
(3) Where in the opinion of a District Coordination Officer an order of the Zila Nazim is
    motivated or unlawful, he may seek recourse in writing to the Local Government
    Commission with a copy thereof to the Zila Nazim, and the decision of the Commission
    in the matter shall be final and binding.

In addition to the duties and functions assigned to him under other provisions, the D.C.O
    shall:
(a) Be the official head of the District Administration;
(b) Co-ordinate the activities of all groups of district offices;
(c) Have the powers to call for any case or information from any district office.

The District Coordination Office shall also be responsible for:
   (a) The co-ordination of the policy of all district officers with respect to the services
   under their control as to secure consistency of treatment;
   (b) Securing to all Government servants the rights and privileges conferred on them by
   law for the time being in force;
   (c) Determining the strength and the terms and conditions of services of the personal
   staff of Zila Nazim and Naib Nazim; and
   (d) Serving as Secretariat of the Zila Nazim;

No District Office shall without the concurrence of the District Coordination Officer,
   authorize any order other than an order in pursuance of any general or special
   delegation made by the District Coordination Office.

4.2. District Coordination Officer to Head District Coordination
Group of Offices 46

1) The District Coordination Group of Offices shall be headed by the District Coordination
    Officer.
(2) A group of offices, other than the District Coordination Group of Offices, shall be
    headed by an Executive District Officer.
(3) The District Officers shall head the district offices.
(4) The Government shall setup sub-offices of the offices decentralized to district
    government in every tehsil or town in a city district depending upon the needs of such
    tehsil or, as the case may be, town for such sub-office:
    Provided that where any sub-office exists or is set up in a tehsil or town in a City District the
    Deputy District Officer shall head such sub-office.



46
     Section 27 of PLGO 2001
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4.3. Power of District Coordination Officer to Evaluate
Performance 47

     See Section 3.6. for details.

4.4. Enforcement Jurisdiction of DCO Requiring Court Trial 48

Manufacturing, keeping, storing or selling                           District Coordination Officer
wire thread or any other material meant for
kite flying
or in the manner casing danger to the human
life or the electric installations or disruption
in electric supply.

4.5. General Procedure for Disposal of Business 49

(1) Instructions as to the manner of disposal of the business of the District Administration shall
    be issued by the District Coordination Office of the District Government.
(2) If any doubt arises as to the District Office to which a case properly pertains, the matter
    shall be referred to the D.C.O, who with the approval of the Zila Nazim, shall refer the case
    to the Government, and the orders thus passed shall be final.
(3) All orders shall be made in writing. Where a verbal order is made, the officer receiving the
    order shall reduce it in writing and, as soon as may be, show it to the authority making the
    order.
(4) If any order contravenes any law, rule or policy decision it shall be the duty of the officer
    next below the officer making such order to point it out to the officer making the order and
    the latter shall refer the case to next higher authority.

4.6. Order, Agreements and Contract to be executed by and
through DCO 50

(1) The District Government shall be competent to acquire, hold or transfer any property,
    movable and immovable, to enter into contract and to sue or be sued in its name, through
    District Coordination Officer.
(2) Every order of the District Government shall be expressed to be made in the name of the
    District Government and shall be executed by an officer or authority of the District
    Government duly authorized

4.7. Entrustment of functions by District Government, etc 51

47
   Section 34 of PLGO 2001
48
   Fourth Schedule, (See Section 141, 142, 143, and 147) PLGO 2001
49
   Rule 8 of Punjab District Govt. Rules of Business, 2001
50
   Rule 9 of Punjab District Govt. Rules of Business, 2001
51
   Section 78 of PLGO 2001
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(1) The District Government or, as the case may be, the Tehsil Municipal Administration
may entrust any of its functions to the Union Administration with mutual agreement:
Provided that resources required for carrying out such functions shall be made available to
the Union Administration.
(2) The Union Administration may, with the mutual agreement and the funds raised by it
through voluntary contributions, undertake development projects or functions of the Tehsil
Municipal Administration or the District Government:
Provided that no additional user charges or fees shall be collected from the population
benefiting from such projects and functions:
Provided further that for carrying out such functions or completion of such projects, the
Union Administration shall not have recourse to public funds or incur any debt.

4.8. Consultation among District Officer 52

See Section 5.1.1. for detail

4.9. Consultation with District Finance and Budget Office 53

(1) No District office shall, without previous consultation with the District Finance and Budget
    Office, authorized any orders which is particular involve;
    (a) Relinquishment, remission or assignment of revenue relating to local funds, actual or
    potential or grant of guarantee against it or grant of all kind of lease;
    (b) Expenditure for which no provisions exits;
    (c) Levy of taxes, duties, fee or cases listed in Part 1 of second schedule of the Punjab
    Local Government Ordinance, 2001.
    (d) Re-appropriation within budget grants;
    (e) Interpretation of bye-laws made by the Finance and Budget Office;
(2) No proposal, which requires previous consultation with the Finance and Budget Office
    under sub-rule (1) but in which the Finance and Budget Office has not concurred, shall be
    proceeded with unless a decision to that effect has been taken by the Zila Council. Formal
    orders shall, nevertheless, issue only after the Finance and Budget Officer has exercised
    scrutiny over the details of the proposal.

4.10. Powers of D.C.O relating to Postings, Promotions and
Transfers 54

(1) The Authorities for postings and transfers of officers/officials in the district shall be as
    follows:

         Category of Officers/officials                         Authority

         (i)        BS-19 and above excluding EDOs & District Officers.                                     Zila Nazim

52
   Rule 10, Punjab District Govt. Rules of Business, 2001
53
   Rule 13, Punjab District Govt. Rules of Business, 2001
54
   Rule 16 of Punjab District Govt. Rules of Business, 2001
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           (ii)       BS-11 to BS-18                                                                           DCO

4.11. Permanent Advance 55

See 3.13.2. (a) for detail.

4.12. Role of DCO as assigned in Punjab District Government and
Tehsil Municipal Administration (Budget) Rules 2003

District Coordination Officer for his office and the office of the Zila Nazim only;

DCO is responsible for-
i) All matters relating to the budget for the offices under his administrative control;
ii) Ensuring strict financial control;
iii) Ensuring observation of all relevant rules and regulations both by his own office and by
     sub-ordinate Disbursing Offices;
iv) Ensuring that the total expenditure is kept within the limits of authorized appropriation;
v) Ensuring that the funds allotted are spent on the activities for which the money was
     provided.
vi) Explaining to the Budget and Development Committee, any instance of excess or
     financial irregularity that may be brought to notice as a result of audit scrutiny or
     otherwise;
vii) Ensuring that adequate provisions exist for systematic internal checks to
viii) Prevent and detect errors and irregularities in the financial proceedings of his
     subordinate offices;
ix) Ensuring that the internal controls are effectively applied;
x) Guarding against waste and loss of public money;
xi) Ensuring that satisfactory arrangements exist for systematic and proper
xii) Maintenance of office accounts and other ancillary record;
xiii) Ensuring that the auditors are afforded all reasonable facilities in the discharge of
     their functions and furnished with full possible information for which they may ask;
xiv) Ensuring that no such information or any books or other documents to which the
     Auditor General of Pakistan has a statutory .right of access, is withheld; and
xv) Coordination with the Finance and Budget Officer,

4.13. Role of DCO as assigned in The Punjab Local Government
(Commercialization) Rules, 2004

“Commercialization Committee”, means a committee constituted under rules 11 in respect
of Tehsil Municipal Administration, Town Municipal Administration or City District
Government, as the case may be;

Commercialization Committee


55
     Rule 38 of PLG (Accounts) Rules, 2001
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Following Commercialization Committee is hereby constituted for the purpose of these
ruels:-

For City District Government;

(1) District Coordination Officer;                                                   Chairman
(2) EDO (Works & Services);                                                          Member
(3) TMO of the concerned Town;                                                       Member
(4) TO (P& C) of the concerned Town;                                                 Member
(5) Representative of Traffic Police;                                                Member
(6) Director (Commercialization) of the
Development Authority of the City District
Government concerned;                                                                 Member
(7) Deputy Director (PHATA) Sub-Region;                                               Member
(8) Representative of WASA (not below
Grade 17); and
(9) District Office (spatial planning Member and
Commercialization) City District Government                                          Member/ Secretary

4.14. Role of DCO in the Punjab Local Government (Taxation)
Rules, 2001

4.13.1. Preliminary Taxation Proposals

See Section 5.5. for detail.

4.15. Role of DCO as assigned in Punjab Marriage Functions
(Prohibition of Ostentatious Displays and Wasteful Expenses)
Act, 2003

4.15.1. Enforcement of provisions of the Act

The District Coordination Officer at District level, Tehsil Municipal Officer or Town
Municipal Officer at Tehsil or, as the case may be, town level, Secretary Union Council at
the Union Council level and Local Government and Rural Development Department at
provincial level shall take all necessary measures for the enforcement of the provisions of
this Act and shall be assisted by the committees, in this regard, constituted under section 6.

4.16. Role of DCO as assigned in Punjab Private Site Development
Schemes (Regulation) Rules, 2005.

See Section 12.6.1. for detail.




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4.17. Instances of Inquiries against Zila Nazim on the complaint of
District Co-ordination officer under the Punjab Local Government
Commission (Conduct of Business) Rules, 2003

See Section 3.20.1. for detail.




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5. EXECUTIVE DISTRICT OFFICER
5.1. Functions and powers of Executive District Officer 56

The functions and powers of the Executive District Officer shall be to–

(a) ensure that the business of the group of offices under his administrative control is
    carried out in accordance with law and the rules and the human and material resources
    placed at his disposal are optimally utilised to improve governance;
(b) Co-ordinate and supervise the activities of the offices and ensure efficient service
    delivery by the functionaries under his administrative control;
(c) Supply information to the Monitoring Committees of the Zila Council and Union
    Councils;
(d) Take appropriate corrective actions based on the information received from Monitoring
    Committees;
(e) Enforce relevant Federal, Provincial laws and rules, including tax laws;
(f) Prepare development plans and propose budgetary allocations for their execution;
(g) Implement approved plans and policies;
(h) Authorize disbursement of performance bonuses to the employees;
(i) Prepare proposals for expenditures necessary for the proper conduct of programs,
    projects, services, and other activities;
(j) Propose relevant bye laws on service delivery to the District Coordination Officer; and
(k) Act as Departmental Accounting Officer for his respective group of offices and be
    responsible to the District Accounts Committee of the Zila Council.

5.1.1. Consultation with District Officers 57

(1) When the subject of a case concerns more than one district office;
    (a) The EDO in-charge shall be responsible for consulting the other district offices; and
    (b) no order shall issue nor shall the case be submitted to D.C.O. or the Zila Nazim until it
    has been considered by all the district officers concerned.
(2) In the event of difference of opinion between the district officers concerned, the EDO
    primarily concerned shall submit the case of the Zila Nazim through D.C.O.
(3) When a case is referred by one district office to another for consultation, all relevant facts
    and the points necessitating the reference shall be clearly brought out.
(4) Even where consultation is not required a district office may for the purpose of information,
    transmit copies of communication received by it, or show a case, to such other district
    officers as may be considered to be interested in or to profit by it.
(5) An EDO may ask to see a case of another district office if it is required for the disposal of a
    case in his office.
(6) The EDO for Finance and Planning may ask to see a case of any district office in which a
    financial consideration is involved.

56
     Section 29 of PLGO 2001
57
     Rule 10 of Punjab District Government Rules of Business, 2001
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5.2. Duties and Functions of EDOs in Punjab District Government
Rules of Business, 2001

Executive District Officer means an officer who heads a group of offices, other than the
District Coordination Group of Offices, under the provisions of the Punjab Local
Government Ordinance, 2001.
(1) An EDO shall:
  (a) Assist the D.C.O. in formulation of policy and bring to the notice of the D.C.O. cases
  which are required to be submitted to the Zila Nazim under the rules;
  (b) Duly execute the sanctioned policy;
  (c) Be the official head of the group of district offices and be responsible for its efficient
  administration and discipline, and for the proper conduct of business assigned to the
  Group of offices;
  (d) Submit all proposals for taxation and the bye-laws to the Zila Council through D.C.O;
  (e) Be responsible to the D.C.O. for the proper conduct of the business of the group of
  district offices, and keep him informed about the working of the District Offices;
  (f) Where the Zila Nazims orders appear to involve a departure from rules, regulations or
  Government policy, resubmit the case to the Zila Nazim inviting his attention to the
  relevant rules, regulations or Government policy and if the Zila Nazim still disagrees with
  the EDO, the EDO, through D.C.O. shall refer the case to the Provincial Local
  Government Commission for decision;
  (g) Subject to any general or special orders of Government in this behalf, issue standing
  orders specifying the cases or other classes of cases which may be disposed of by an
  officer subordinate to the EDO; and
  (h) Be responsible for the careful observance of these rules in his Group of District
  Offices.
(2) While submitting a case for the orders of the Zila Nazim or D.C.O, it shall be duty of
the EDO to suggest a definite line of action

5.2.1. EDOs Committee

(1) There shall be constituted EDOs Committee with the District Coordination Officer as
    its Chairman, to facilitate co-ordination among the departments, to provide avenue for
    the consideration of matters of common interest and to tender advice on any case that
    may be referred to the Zila Nazim.

(2) Conclusions reached at the meeting of EDOs Committee shall not be taken as decision
    of the District Government. Any further action required shall be taken by the District
    Officer concerned in accordance with the rules.




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5.2.2. Powers of EDO relating to Postings, Promotions and
Transfers

(1) The Authorities for postings and transfers of officers/officials in the district shall be as
    follows:

Category of Officers/officials                          Authority

(iii)       BS-1 to BS-10                               EDO

(2) The normal tenure of these posts shall be two years.

5.2.3. Distribution of Business among Groups of District Offices

   Sr. Group of District Allocated Business
   No. Offices
   1.  District          (i) Coordination
       Coordination
                          a. General Coordination within the District level.
                          b. Local Holidays within Districtlevel.
                          c. Preparation of Civil List of employees of District
                              Government and official gazette of the District.
                          d. Service Associations in respect of District
                              Employees.
                          e. Rights and interests in respect of employees of
                              District Government.
                          f. Appointment of Commissions of Inquiry or panel
                              of officers in cases of misconduct of Government
                              servants with respect of District Government
                              Employees.
                          g. Monitoring the implementation of Government
                              policies within district.
                          h. Identity Cards for Civil Officers of the District
                              Government.
                          i. Expeditious finalization of delayed pension and GP
                              Fund cases for employees whose liability falls on
                              the District Government.
                          j. Employees’ welfare schemes at District level.

                                                  (ii) Human Resource Management

                                                   a. Service Rules (other than Civil Service Rules)
                                                      relating to various Services and posts and
                                                      interpretation thereof at District level except those
                                                      falling under the purview of Provincial or Federal
                                                      Government.
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                                           b. Organization and Methods including-

                                                   Improvement of general efficiency and economic
                                                   execution of Government business of the District
                                                   Government;
                                                   Advice regarding proper utilization of stationery
                                                   and printing resources of the Government with
                                                   the District Government;
                                                   Training in Organization and Method;
                                                   Suggestions scheme;
                                                   Preparation of Manuals;
                                                   Career pattern of District Government
                                                   employees;
                                                   Simplification of forms and procedures within
                                                   the District.
                                                   Departmental examinations in respect of District
                                                   Government Employees;
                                                   In-service/pre-service training of ministerial
                                                   employees of District Government.

                                           c. Absorption of surplus staff and allied matters in
                                              accordance with PCS Act 1974 and PCS
                                              (Appointment & Conditions of Service) Rules
                                              1974 within the district for the posts which do not
                                              fall under the purview of Federal or Provincial
                                              Government.

                                           (iii) Civil Defence and A.R.P.

                                           a. Recruitment / Promotion / Posting / Transfers of
                                           officials BS-1 to 11.

                                           b. Initiation of Disciplinary proceedings under E & D
                                           Rules from BS-1 to 15.

                                           c. Provision of funds, its utilization and approval of
                                           development schemes.

                                           d. Overall supervision of district                           offices        and
                                           implementation of rules and policies.

                                           e. Internal Audit of District Civil Defence offices.

                                           f. To monitor the training programme and the
                                           implementation of Civil Defence Schemes in the
                                           district.

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2.     Agriculture                        (i) Agriculture (Extension)

                                            a. Administrative, financial and technical control of
                                               the field formation in the district.
                                            b. Achievement of area and production targets of
                                               crops.
                                            c. Implementation of crop production strategy
                                               including agronomy and plant protection prepared
                                               by the Provincial Agriculture Department.
                                            d. Preparation of detailed training schedules of all
                                               trainers within the framework of phases decided by
                                               Provincial Agriculture Department and
                                               dissemination of production technology through
                                               training programme in every village of the district.
                                            e. Feedback of researchable problems to Provincial
                                               Agriculture Department.
                                            f.   Identification, preparation and implementation of
                                                 projects approved by competent authorities.
                                            g. Implementation of Agricultural laws.
                                            h. Ensuring availability and quality of agriculture
                                               inputs.
                                            i.   Management of agriculture extension farms and
                                                 gardens.
                                            j. Service matters relating to the district cadre.
                                            k. Maintenance of government buildings.
                                            l.   Purchase of stores and capital goods.
                                            m. Participation along with requisite data in review
                                               meetings held by Provincial Agriculture
                                               Department.
                                            n. Feedback to Provincial Agriculture Department on
                                               all the above, as per time to time instructions.
                                            o. Implementation of crop production strategy
                                               including agronomy and plant protection.
                                            p. Achievement of area and production targets of all
                                               crops.
                                          (ii) Livestock
                                          (a) Matters relating to:
                                            1. Artificial Insemination.

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                                           2. Promotional efforts for establishment of Dairy
                                              Farms in Private Sector.
                                           3. Promotional efforts for establishment of Poultry
                                              Farms in Private Sector.
                                           4. Prevention of animal/poultry diseases, extension
                                              services.
                                           5. Training of Villagers on:
                                           i. Prophylactic vaccination
                                           ii. Management aspects
                                           iii. First Aid Treatment

                                         6. Enforcement of Prevention of Cruelty to Animals
                                         Act, 1890.

                                           i) Prophylactic Vaccination.
                                           ii) Service Matters within the district as per
                                                Delegation of Powers.
                                           iii) Purchase of Stores & capital goods for the District.
                                           iv) Any other assigned to by the Government.

                                         (iii)       Farm Water Management
                                           a. Organization and registration of Water Users
                                              Association under Water Users Association
                                              Ordinance for promotion of watercourse
                                              improvement and other water management
                                              activities in the district.
                                           b. Preparation and implementation of water
                                              management development plans in the district.
                                           c. Watercourse improvement, precision land leveling,
                                              irrigation agronomy practices, groundwater
                                              management and harvesting of water resources in
                                              Barani/ Rainfed areas.
                                           d. Renting out agricultural machinery at approved
                                              rates.
                                           e. Service matters relating to the district cadre.
                                           f.     Maintenance of government buildings.
                                           g. Purchase of stores and capital goods.
                                           h. Feedback to Provincial Agriculture Department on
                                              all the above, as per time to time instructions.
                                           (iv)     Soil conservation

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                                           a. Conducting survey and preparing water harvesting
                                               schemes to control soil and water erosion.
                                           b. Construction of water disposal outlets and pacca
                                               structures to allow controlled water run-off.
                                           c. Construction of check dams, water ponds and mini
                                               dams for conservation of soil and water.
                                           d. Adoption and execution of agronomic and soil
                                               conservation measures for reclamation of eroded
                                               land.
                                           e. Controlling soil erosion through afforestation and
                                               range management.
                                           f.     Provision of advisory services regarding soil
                                                   conservation and water harvesting.
                                           g. Service matters relating to the district cadre.
                                           h. Maintenance of government buildings.
                                           i.     Purchase of stores and capital goods.
                                           j.     Feedback to Provincial Agriculture Department on
                                                   all the above, as per time to time instructions.
                                           (v)      Soil Fertility

                                           a. Evaluation of soil fertility status in the district and
                                               preparation of site specific fertilizer
                                               recommendations.
                                           b. Provision of advisory services on soil and water
                                                problems of the district.
                                           c. Diagnosis of salinity-sodicity hazards of soils and
                                               their reclamation.
                                           d. Service matters relating to district cadre.
                                           e. Maintenance of government buildings.
                                           f.     Purchase of stores and capital goods.
                                           g. Feedback to Provincial Agriculture Department on
                                               all the above, as per time to time instructions.

                                           (vi)     Fisheries

                                           a. Extension services in private sector.
                                           b. Lease of fishing rights, conservation, management
                                              and promotion of fisheries in water areas except
                                              rivers, canals, and barrages/pond areas which have

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                                                 no boundaries.
                                           c.    Training through open training schools.
                                           d.    Issuance of district angling licenses.
                                           e.    Local publicity and awareness.
                                           f.    Enforcement of fisheries enactment in their
                                                 respective domain.
                                           g.    Fish stock replenishment in natural water bodies in
                                                 their respective domain.
                                           h.    Supervision of seed production, distribution and
                                                 supply programme at all seed production
                                                 units/hatcheries in their respective domain.
                                           i.    Acquaculture development activities.
                                           j.    Collection of statistical data on fish and fisheries in
                                                 their respective domain.

                                         (vii)      Forestry

                                           k. Raising new forests and scientific management of
                                              existing public forests to maximize the production
                                              of wood and minor forest produce in the irrigated
                                              plantations having area upto 2000 acres.
                                           l. Raising and promotion of roadside plantations of
                                              local/district significance.
                                           m. Promotion of social/farm forestry in private lands.
                                           n. Raising of Forest Nurseries.
                                           o. Establishment of amenity forests and recreational
                                              parks.
                                           p. Education of the public for tree planting and
                                              provision of technical and advisory services on
                                              matters of afforestation to the people and other
                                              departments in the district.
                                           q. Service matters except those entrusted to the
                                              provincial government.
                                           r. Refer all major technical issues for advice of the
                                              provincial government.
                                           s. Formulate working plans after approval of
                                              preliminary working plans from provincial
                                              government (CCF concerned of the area) and get it
                                              technically cleared/approved from the provincial
                                              government before being sanctioned by the district
                                              government.
                                           t. Submit annual report on tree cover monitoring to
                                              provincial      government     for    review     and
                                              incorporation into provincial report.
                                           u. Mass media, publicity, conservation of Eco-
                                              system, enforcement and planning.

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3.     Community                          i)       Community Organization
       Development
                                            a. Creation of awareness regarding community
                                               welfare issues.
                                            b. Help to strengthen community based organizations.
                                            c. Assist organizations of communities

                                          ii)       Labour

                                            a. Maintenance of industrial peace.
                                            b. Welfare of labour including:

                                                 1. Promotion of settlement in case of industrial
                                                 disputes.

                                                 2. Audit and scrutiny of accounts of Trade Unions in
                                                 the Districts.

                                                 3. Implementation of compensation of claims and
                                                 non-payment of wages.

                                                 4. Implementation of labour laws, both Central &
                                                 Provincial including:-

                                            c. Enforcement of all Labour Laws provincial as well
                                               federal.
                                            d. Implementation of government policies for the
                                               gradual elimination of child labour.
                                            e. Coordination of government’s efforts for abolition
                                               of bonded labour.
                                            f. Registration, de-registration of factories, shops and
                                               establishments.
                                            g. Inspection of factories/transport under labour laws.
                                            h. Inspection of shops under shops and establishment
                                               Ordinance.
                                            i. Manpower and employment.
                                            j. Enforcement of weights and measures law.
                                            k. Purchase of stores and Capital goods at district
                                               level.

                                          iii)       Social Welfare

                                          A.         Social Welfare Wing.

                                                 a. Creation of social awareness by motivational
                                                    methods.

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                                                b. Professional and financial assistance to
                                                   registered voluntary social welfare agencies.
                                                c. Socio-economic development of the people,
                                                   particularly women.
                                                d. Training and rehabilitation of the destitute,
                                                   under privileged, handicapped and chronically
                                                   sick.
                                                e. Eradication of social evils.
                                                f. Assist relief and rescue services during
                                                   calamities and National Emergency.
                                                g. Exercise admin and financial powers delegated
                                                   under rules.
                                                h. Exercise powers/control over voluntary social
                                                   welfare agencies.
                                                i. Guide voluntary Social Welfare agencies
                                                   towards their capacity building.
                                                j. Coordinate with all line departments/district
                                                   administration.
                                                k. Consolidate/update the physical and financial
                                                   performance reports.
                                                l. Organize campaigns and program against social
                                                   evils through NGOs.
                                                m. Organize        relief       work        through
                                                   NGOs/Philanthropists.
                                                n. Registration Authority with the delegated
                                                   powers.
                                                o. Recommend cases of licences to the Provincial
                                                   Licensing Authority (DGSW) in respect of the
                                                   children’s Home (Orphanages).

                                           B.         Women Development Wing

                                                a. Schemes for Socio-economic development of
                                                   women.
                                                b. Training in income generation skills and
                                                   rendering opportunities of both urban and rural
                                                   areas.
                                                c. Research studies and surveys about women
                                                   related issues and problems for identifying areas
                                                   of immediate actions and development.

                                         C. Bait-Ul-Maal Wing

                                           a. Relief and rehabilitation of the poor and the needy
                                              particularly poor widows and orphans.
                                           b. Educational assistance to the poor and deserving
                                              students.
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                                            c. Medical assistance to the poor.
                                            d. Assistance to registered NGOs including those
                                               registered under the Voluntary Social Welfare
                                               Agencies (R&C) Ordinance, 1961.
                                            e. Activities relating to charitable purpose.
                                            f. Compilation and collection of data regarding
                                               number of beneficiaries and the amount utilized.

                                           (iv) Sports and Culture.

                                                     To be determined later on.

                                          (v)       Cooperatives

                                            g. Cooperative Societies having area of operation
                                               restricted to a district.
                                            h. National Scheme for Cooperative Farming.
                                            i. Training to the field officials of the Cooperative
                                               Department and office bearers of cooperative
                                               Societies in book keeping, maintenance of
                                               accounts, minutes book, preparation of loan
                                               documents etc.
                                            j. Appeal under section 64-A against order of the
                                               subordinate officer with regard to the matters
                                               relating to the Cooperative Societies with area of
                                               operation restrained to Tehsil / Village and having
                                               share capital of not more than Rs. 5000/- or as may
                                               be prescribed by Provincial Government form time
                                               to time.
                                            k. Development schemes pertaining to Cooperatives
                                               as per delegation of powers.
                                            l. Service matters pertaining to officers/ officials as
                                               per delegation of powers.
                                            m. Purchase of stores and capital goods for the district
                                               office.

                                            (vi) Registration

                                          To be determined later on.
4.          Education                     (i)   Boys Schools, Girls Schools, Technical Schools.
                                               Colleges (other then Professional), Sport
                                               (Education) and Special Education

                                            a. Elementary, Secondary, and College Education,
                                               except Professional Education.
                                            b. Grant of Scholarship.

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                                            c. Education of handicapped children, especially
                                               deaf, dumb, blind and with low vision.
                                            d. Promotion of scientific research.
                                            e. Production and distribution of educational and
                                               scientific films.
                                            f. Promotion of spots and co-curricular activities.
                                            g. Service matters, except those entrusted to the
                                               Services and General Administration Department,
                                               Attached Department and the Administrative
                                               Department.
                                            h. Adult education.
                                            i. Purchase of stores and capital goods for school and
                                               colleges.
                                            j. Establishment of new school and up-gradation of
                                               existing schools.
                                            k. Universal Primary Education and eradicating drop
                                               outs.
                                            l. Conducting of class 5th and 8th Examinations.
                                            m. Identification and formulation of development
                                               schemes.
                                            n. Formulation of district education budget
                                               (development          and         non-development),
                                               reconciliation of expenditure and Audit matters.
                                            o. Technical and surprise inspections of educational
                                               institutions.
                                            p. Development of district data base and its up-dating.
                                            q. Matters related to School Councils.
                                            r. Periodic and regular reporting to the Heads of
                                               Attached Department and the Administrative
                                               Department.
                                            s. Postings and transfers within the district, except
                                               those failing in the purview of S & GAD, Attached
                                               Department and Administrative Department
                                               (Education Department).

5.     Finance & Planning                   i) Finance & Budget, Accounts
                                            a. Formulation, distribution and monitoring of district
                                               budget (current and development).
                                            b. Examination and scrutiny of proposals for re-
                                               appropriation and supplementary grants, and their
                                               approval by the competent authority/forum.
                                            c. Financial management and control of offices of
                                               departments of the district government.
                                            d. Examination of schemes of new expenditures.

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                                           e. Functions of Principal Accounting Officers and
                                              Departmental Accounting Officers. Preparation,
                                              communication and execution of financial
                                              sanctions in accordance with the Delegation of
                                              Financial Power Rules.
                                           f.   Collection of provincial taxes and their immediate
                                                deposit into provincial treasury and submission of
                                                collection accounts to the Provincial Government.
                                           g. Examination and advice on matters directly or
                                              indirectly affecting the district finances.
                                           h. Maintenance of district, Tehsil and town provincial
                                              accounts and reconciliation.
                                           i.   Monitoring of ways and means position/accounts
                                                of the district, Tehsil and town government with
                                                the SBP/NBP, and coordination with the Provincial
                                                Finance Department.
                                           j. Liaison with the Pakistan Audit department for the
                                              disposal of audit observation. Matters regarding
                                              Departmental Accounts Committee / public
                                              Accounts Committee business.
                                           k. Service and administrative matters, having
                                              financial implication, of employees of the district
                                              governments in accordance with Rules and policy
                                              of the government.
                                           l. Creation / upgradation of posts, either permanently
                                              or temporarily with the approval of the Finance
                                              Department.
                                           m. Sanction of the Provincial Government for
                                              obtaining loans.
                                           n. Adherence / implementation of schedule of rates
                                              prescribed by the Provincial Government.
                                           o. Prudent management of assets and liabilities of
                                              district government.
                                           p. Sanctioning of loans to the Tehsil Municipal
                                              Administration/Union Municipal Administration
                                              from own resources.
                                           q. Implementation of pay / pension policy / rules
                                              framed by the provincial government.
                                           r.   Purchase of stores and capital goods for
                                                departments of the district government, as
                                                prescribed under the purchase manual.
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                                           s.    Approval of rate and running contracts.
                                           t. Any other functions as assigned to the district
                                              government.
                                           i) Planning & Development

                                           a. Within the policy frame work given by the
                                               Provincial Government preparing the Annual
                                               Development Programme of the District in
                                               coordination with all Districts offices of provincial
                                               line departments.
                                           b. Approval of development schemes according to the
                                               Delegation of Powers under Financial Rules.
                                           c. Appraisal, evaluation (major / selected schemes) and
                                               monitoring of implementation of development
                                               scheme in physical and financial terms.
                                           d. Coordination within the District Government
                                               Department and with the Provincial Government,
                                               on policy issues.
                                           e. Preparing of Five Years and other District
                                              Development Plans.
                                           f.   Purchase of stores and goods as delegated under
                                                Financial Rules.
                                         iii) Enterprise & Investment Promotion

                                           a. Promotion of small business, cottage industry and
                                              medium size enterprise.
                                           b. Control, Monitoring and Stabilization of prices of
                                              essential commodities.
                                           c. Organizing the Industrial Exhibition.
                                           d. Implementation of Industrial Statistical Act, 1942
                                              regarding following functional dimensions:-

                                         1. Updating of District Pre-investment Studies;

                                           2. Survey reports on different Industries to identify
                                           Industrial Potentials.

                                           3. Preparation of Industrial Directory on District basis.

                                           e. Registration of Firms under, Partnership Act, 1932.
                                           f. Registration of Societies Associations under the
                                              Societies. Registration Act XXI of 1860 and under

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                                                 Companies Ordinance, 1984.

                                              i. Feedback to the Government for formulating
                                              industrial/trade import and export policies.

                                              ii.  Forward planning promotion and development
                                              of medium and large scale industrial sector.

                                            g. Liaison with Chambers of Commerce & Industry
                                               and Feedback to the Provincial Government in
                                               Industries & Mineral Development Punjab.
                                            h. Purchase of stores and capital goods for the
                                               Department under the relevant Delegation of
                                               Financial Powers.
                                            i. Location Clearance Certificate for establishment of
                                               Industrial Unit.
                                            j. Development       of   Industrial    Estates   and
                                               technological parks.
                                            k. Investors’ protection.

6.     Health                             (i) Public Health, Basic and Rural Health, Child and

                                              Women Health, District and Tehsil (Hqrs)

                                              Hospitals.

                                            a. Execution of the functions relating to following
                                                areas on the guidelines given by the Provincial
                                                Government:
                                              1. Prevention and control of infectious and
                                                  contagious diseases;
                                              2. Tuberculosis;
                                              3. Eradication/Control of Malaria;
                                              4. Lepers Act;
                                              5. Treatment of patients bitten by rabid animals;
                                              6. Adulteration of foodstuff;
                                              7. Government Public Analyst;
                                              8. Nutrition surveys;
                                              9. Nutrition and publicity in regards to food;
                                              10. Vaccination and inoculation;
                                              11. Maternity and child welfare; and
                                              12. Port Quarantine.
                                            b. Management of health care facilities and provision
                                                of health care services in the districts including
                                                District Headquarter Hospitals (DHQs), Tehsil
                                                Headquarter Hospitals (THQs), Rural Health

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                                                Centres (RHCs) and Basic Health Units (BHUs)
                                                but excluding any hospital/health facility affiliated
                                                with the Medical College.
                                           c.   Audit Cell to undertake financial, managerial and
                                                clinical audit of health facilities in districts.
                                           d.   Monitoring and inspection of all health care
                                                facilities in respective district.
                                           e.   Data collection and compilation of Vital Health
                                                Statistics.
                                           f.   Planning and Development of Health care Services
                                                delivery for improving health status of population
                                                in accordance with the community perceived and
                                                locally ascertained health care needs in order to
                                                pursue the Health for All goals through Primary
                                                Health Care (PHC) approach of providing
                                                equitable health services.
                                           g.   Preparation of Development Schemes, Budget,
                                                Schedule of New Expenditure and ADP Proposals
                                                up to Rs.5 million.
                                           h.   Service matters except those entrusted to Health
                                                Department/ Services & General Administration
                                                Department in case of regular employees of the
                                                provincial government up to posts and including
                                                BS-17. Recruitment of officers and officials in the
                                                district on contract basis from time to time under
                                                the District Government Rules of Business.
                                           i.   Health Equipment Maintenance (HEM) for
                                                ensuring availability of state-of the art & functional
                                                bio-medical technology.
                                           j.   Transport maintenance as an essential component
                                                of speedy provision of outreach healthcare
                                                services.
                                           k.   District Quality Control Board (DQCB) under the
                                                overall technical support from the PQCB for
                                                ensuring supply & availability of quality medicines
                                                in line with the National Health Policy.
                                           l.   Technical scrutiny, standardization and purchase of
                                                stores and capital goods and bio medical
                                                equipment for each health care facility in
                                                respective districts.
                                           m.   Government Medical Stores Depot.(MSD) at each
                                                district for ensuring availability of appropriate
                                                quantity of reserves and timely distribution of
                                                routine and incidental drugs to all health care
                                                facilities.
                                           n.   Surgeon Medico-legal Office and its functions
                                                relating to the constitution of Medico-legal
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                                               examination.
                                            o. All Administrative and related matters of Nursing
                                               Cadres up to BS-17.
                                            p. Formulation and implementation of policies
                                               pertaining to institution of user charges and levy of
                                               related and subsequent fees by Medical Officers in
                                               districts.
                                            q. In a time span ranging over 5 years the office of
                                               the Chief Chemical Examiner will be transferred
                                               and its responsibilities thereof will be entrusted to
                                               the districts.

                                            (ii) Population Welfare
                                            a. To plan, organize and implement programme
                                               activities.
                                            b. To organize the assigned communication activities
                                               including exhibition of documentaries, workshops,
                                               seminars etc.
                                            c. To coordinate with Population Welfare Department
                                               and the District Government.
                                            d. Supervise and monitor the activities of Tehsil
                                               Offices and service outlets in the District.
                                            e. To identify training needs and impart training as
                                               per training schedule in coordination with
                                               Population Welfare Department.
                                            f.   To provide logistic support to the Programme
                                                 service outlets and equip them with stock of
                                                 contraceptives, medicines and necessary
                                                 equipment.
7.     Information                        (i) Information Technology Development,
       Technology
                                                 Information Technology Promotion, and Database
8.     Law                                (i) Legal Advice and drafting
9.     Literacy                           (i) Literacy Campaigns, Continuing Education and
                                              Vocational Education.
10.    Revenue                            (i) Land Revenue & Estate

                                            A. Colonization Of Government Lands

                                           a. Subject to law and policy of the Government /
                                          Board of Revenue-

                                            1. Lease of state land Nazul land.
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                                           2. Determining eligibility of lessees and other grants
                                              for grant of proprietary rights under specific terms
                                              and conditions and passing of orders accordingly.
                                           3. Execution of deeds of conveyance regarding state
                                              land on behalf of the Provincial Government.
                                           4. Operation of Killa Gift Fund.
                                           5. Determination of right of return of land under the
                                              Thal Development Act, 1949 and passing of orders
                                              accordingly.
                                           6. Allotment of state land under Rural Housing
                                              Schemes.
                                           7. Maintenance of record of all State Land.
                                           8. Maintenance of accounts in prescribed ledger of
                                              receipts on account of lease / sale of state land.

                                           B. Land Reforms

                                          a. Subject to law and policy of the Government /
                                         Punjab Land Commission-

                                           1. Determination of holdings of persons affected by
                                              ceiling fixed under Land Reforms and resumption
                                              of excess land in favour of Provincial Government.
                                           2. Payment of compensation for resumed land.
                                           3. Allotment of resumed land to tenants and other
                                              eligible persons.
                                           4. Maintenance of accounts in prescribed format.
                                           5. Record of resumed land and allotment thereof.

                                         C. Consolidation of Land holdings.

                                         a. Subject to law and policy of Government-

                                           1. Consolidation of Land Holdings.
                                           2. Matters relating to appeals etc. against the orders
                                              of Consolidation Officers.

                                         D. Relief

                                         a. Subject to law and policy of Government-

                                           1. Taking preventive and protective measures against
                                              floods and rains.
                                           2. Recommendations seeking an area to be declared
                                              as calamity hit.
                                           3. Distribution of relief fund and goods to the

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                                              calamity affectees and maintenance of accounts
                                              regarding such distribution.
                                           4. Matters concerning rehabilitation of Behari
                                              repatriates from Bangladesh.
                                           5. Maintenance and operation of PLA under head 481
                                              Relief Measures.
                                           6. After an area is declared calamity affected,
                                              exercise of delegated powers under Section 4 of the
                                              Punjab Natural Calamities (Prevention and Relief)
                                              Act, 1958, by the District Coordination Officer.

                                         E. Revenue

                                         a. Subject to law, policy and guide-lines of

                                             Government/Board of Revenue-

                                           1. Assessment and collection of land taxes, cesses and
                                              Agricultural Income Tax.
                                           2. Land surveys and record of rights including
                                              restrictions on transfer of title.
                                           3. Alienation of revenue.
                                           4. Jagirs and Maufis-Punjab Abolition of Jagirs Act.
                                           5. Endowment of land for religious purposes.
                                           6. Escheats.
                                           7. Pre-emption law.
                                           8. Punjab Alienation of Land Act.
                                           9. Matters relating to Shamilat Deh.

                                         b. Revenue field staff and district establishment
                                         ministerial- matters connected with terms & Conditions
                                         of their service, training, pay & allowance, promotions,
                                         leave, posting and transfers under rules, delegations of
                                         powers rules/service rules etc. except those entrusted to
                                         Services, General Administration Department.

                                         c.1. Taccavi for land improvement and other
                                         agricultural loans.

                                          2. Money Lenders Ordinance and Usurious
                                         Loans Ordinance 1959.

                                          3. West Pakistan Relief of Indebtedness
                                         Ordinance, 1960.

                                           d. Land Acquisition Act and rules made there under.

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                                           e. Demarcation and rectangulation of land.

                                           f. Leases of ferries and bridges.

                                           g. Stamp Act- 1899

                                           h. Registration Act. 1908

                                           i. Delivery of copies of documents under rules.

                                           j. Act and Rules in respect of Court of Wards,

                                             encumbered and attached estates.

                                           k. Government estates.

                                           l. Land laws.

                                           m. Settlement and re-assessment.

                                           n. Tenancy laws and relations between landlords and
                                             tenants.

                                           o. Suspension and remission of land revenue and
                                             water- rate.

                                           p. Crop Reports.

                                           q. Muslim Personal Law (Shariat Application) Act,

                                           1962.

                                           r. All matters relating to Katchery Compounds in the

                                           District under the Katchery Compound Rules, 1937.

                                           s. Transfer of Property Act. 1882

                                           t. Stamps and Court Fees, Judicial & Non-Judicial
                                              under Court Fees Act. 1870

                                           u. Matters relating to District /Tehsil office buildings,
                                             etc, except actual constrution, maintenance and
                                             repairs.


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                                           v. Malba cess Fund.

                                           w. Lambardars.

                                           x. Cattle Census.

                                           y. Restitution and Redemption of Mortgaged Lands
                                             Act. 1964.

                                           z. Evacuee Property and Displaced Persons Laws

                                           (Repeal) Act. 1975.

                                           aa. Purchase of stores and capital goods for the district.

                                           bb. Budget and Accounts.

                                           cc. Original, Appellate and Revisional jurisdiction.

                                           F. Expenditure

                                               a. 512-Land Management (Land Records and
                                                  Colonization).
                                               b. 023-Tax Management (4-Stamps)
                                               c. 023-Tax Management (Registration)
                                               d. 529-Hill Torrent Establishment.
                                               e. 10-District Administration.
                                               f. 10-Sub-Divisional Establishment.
                                               g. 10-Copying Agency Establishment.
                                               h. 575-Stationery & printing.
                                               i. Demarcation of Indo-Pakistan Boundary.

                                         G. Receipts

                                               a. 0113-Agricultural Income Tax.
                                               b. 0124-Land Revenue.
                                               c. 0270-Stamps duties.
                                               d. 0123-Tax on Transfer of Property (Registration)
                                               e. 1231-Sale proceeds of Unclaimed and Escheated
                                                  Property Court Fees realized in Cash.
                                               f. 1262-Embankment and Drainage Works-Direct
                                                  Receipts-Hill Torrent/Sale of Water.
                                               g. (a) 1264-Stationery-Sale of Plain Paper used
                                                  with stamps.

                                               (b) 1264-Sale proceeds of Cheque Books supplied

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                                                 from Stamps store.

                                          h. 1300-Miscellaneous Receipts-Examination Fees

                                                    for Examination for Naib Tehsildars, Kanungos

                                                    and Patwaris.

                                           i. 1300-Miscellaneous Receipts.

                                                           (a)    1390-Other Sale of Land & Houses etc.

                                                           (b) 1390-Copying Agency Accounts.

                                            j. 1320-Extra Ordinary Receipts.

                                          (ii)       Excise and Taxation

                                                 a. Assessment and Collection of Taxes/Duties and
                                                    Fees devolved to District Government:

                                              1. Entertainment Duty.

                                              2. Property tax.

                                              3. Real Estate Agents/Motor Vehicles Dealers.

                                              4. Any other local taxes assigned by District
                                                Government

                                                 b. Collection of Federal and Provincial Taxes as
                                                    directed by the Govt.


12.    Works and Service                  (i) Spatial Planning and Development.

                                           (ii) District Roads and Buildings

                                            a) Planning, designing, construction, equipment,
                                               maintenance and repairs of all Government
                                               Buildings, residential and non-residential including
                                               rest houses;

                                            b) Evaluation, fixation of rent, control, management,
                                               leases and sale of Government buildings.


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                                           c) Water Supply and Sanitary Works pertaining to
                                              Government Buildings and Government Estates
                                              except provincial assets and those assigned under
                                              main heading S & GAD under Sr. No. 24 in the
                                              schedule-II of the Punjab Government Rules of
                                              Business 1974.

                                           d) Administration of West Pakistan Highway
                                              Ordinance, 1959 (amended) wherever it pertains to
                                              District.

                                           e) Laying standards and specifications for various
                                              types of Road and Bridges for the District.

                                           f) Planning and designing roads and connected works
                                              for the district roads financed from District /
                                              Provincial and / or central funds.

                                           g) Construction,      maintenance,        repairs and
                                              improvement of roads, bridges, culverts,
                                              causeways, boat bridges and ancillary bridges for
                                              the Works and Service Department financed from
                                              District/ Provincial and / or central funds.

                                           h) Administration of roads, bridges and boat bridges
                                              toll collection and leases of land for Filling /
                                              Services Stations and access roads thereof on roads
                                              under the control of District.

                                           i) District Testing Laboratories for works.

                                           j) Execution of works on behalf of other Agencies /
                                              Department as Deposit Works.

                                           k) Preparation of architectural plans / drawings of
                                              buildings.

                                           l) Service matters except those entrusted to Service
                                              and General Administration Department.

                                           m) Purchase of stores and capital goods for the District
                                              Government.

                                         (iii) Energy.



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                                         To be determined later on.

                                         (iv) Transport

                                           a) Chapter VII and VIII of Motor Vehicles Act, 1939.
                                           b) Compliance of provisions contained in West
                                              Pakistan Motor Vehicles Ordinance 1965 and
                                              Motor Vehicles Rules, 1969.
                                           c) Exercise of Powers and Functions as provided in
                                              Motor Vehicles Rules, 1969 within the
                                              Region/Districts.
                                           d) The Budget would be prepared by RTA and after
                                              preparation would be forwarded to P.T.A.
                                           e) Notification of C-Class and D-Class Stand and
                                              strict compliance of Motor Vehicles Rules, 1969.
                                           f) District R.T.A. would exercise the whole process
                                              of payment of compensation in accident cases of
                                              Private/Public Sectors and allied matters within its
                                              jurisdiction i.e. entire district.
                                           g) Purchase and maintenance of stores and capital
                                              goods for the District R.T.A.

                                           (v)     Environment

                                          a. To assist provincial EPA in discharge of its
                                              functions under the Pakistan Environmental
                                              Protection Act, 1997.

                                          b. To exercise personnel administration and financial
                                              management of the subordinate staff.

                                          c. To regulate Motor Vehicles subject to the provisions
                                              of the Pakistan Environmental Protection, Act,
                                              1997 and the rules and regulations made there-
                                              under.

                                          d. To ensure, guide and assist the proponents of new
                                              projects in submission of Initial Environmental
                                              Examination      (IEE)/Environmental      Impact
                                              assessment (EIA) to the D.G. Punjab EPA for
                                              approval.

                                          e. To ensure implementation of environmental
                                              protection and preservation measures in all
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                                                development projects at the district level and to
                                                sensitize government agencies on environmental
                                                issues.

                                          f. To identify the needs for legislation in various
                                              sectors of the environment.

                                          g. Provide information and guidance to the public on
                                              environmental matters.

                                          h. To encourage the formation and working of non-
                                              governmental organizations to prevent and combat
                                              pollution and promote sustainable development.

                                          i. To undertaker regular monitoring of projects
                                              financed from the Provincial Sustainable
                                              Development Fund and to submit progress reports
                                              to the DG Punjab EPA for publication in the
                                              Annual Report.

                                          j. To request the Environmental Magistrate or the
                                              Environmental Tribunal to take cognizance of an
                                              offence triable under the provisions of the PEPA,
                                              1997.

                                          k. To submit quarterly progress reports and a
                                              consolidated annual report to the DG Punjab EPA.

                                          l. To enlist the support of Government Departments at
                                              district level notably the education and health
                                              institutions in campaigns for building public
                                              awareness.

                                          m. To influence the working procedures and
                                             programmes of various agencies and departments
                                             in the district to support environmental protection
                                             programme and to incorporate environmental
                                             safeguards in their own systems.

                                          n. To undertake any other duties and functions as
                                             assigned by the DG Punjab EP and/or Provincial
                                             Government.




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5.3. Jurisdiction of EDOs Requiring Court Trial 58

Overcharging or illegally charging any tax,                          Executive District officer (Revenue)
fee, fine, charge or rate by an employee of a
local government or a contractor or his staff
without the authority of a local government
Preparing or using counterfeit or proscribed                         Executive District Officer (Finance)
forms of the Local Government
Doing an act without license or permission                           Executive District officer concerned
when the doing of such act requires a
license or permission under any of the
provisions of the Ordinance or the rules or
bye-laws
Evasion of payment of tax or other impost                            Executive District officer (Revenue)
lawfully levied by a local council
Discharging and dangerous chemical                                   Executive District officer (District
inflammable, hazardous or offensive article                          Municipal Officer)
in where established any drain, or sewer,
public water course or public land vested in
or managed, maintained
or controlled by City District Government in
such manner as causes or is likely to danger
to person passing by or living or working in
neighborhood, or risk or injury to property
Failure of industrial or commercial concerns                         Executive District officer (District
to provide adequate and safe disposal of                             Municipal Officer)
affluent where established or prevention of
their mixing up with water supply or
sewerage system
Supply or marketing drinking water for                               Executive District officer (District
human consumption in any form, from any                              Municipal Offices)
where established source which is
contaminated or suspected to be dangerous
to public health, or its use has been
prohibited by a local government on the
ground of being unsafe for human
consumption, or whose quality and
suitability for human consumption not been
ascertained and certified by a laboratory
authorized by the Government
Cultivation of agriculture produce or crop,                          Executive District officer (Agriculture)
for supply or sale to public using such
manure, or irrigating it with sewer water or
any such liquid as may be injurious to

58
     Fourth Schedule, (See Section 141, 142, 143, and 147) PLGO 2001
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public health or offensive to the
neighborhood
Violation of the prohibitions provided in the                     Executive District officer (Works and
Master Plan, the sanctioned Site                                  Services)
Development Schemes Under this
Ordinance, Cities Acts, or any other Law for
the time being in force including the plans
and Scheme sanctioned under the
Enactments
Adulteration of any eatable or drinkable or                       Executive District officer (Health)
consumable item sold or supplied to the
public
Manufacturing, trading, storing or supplying                      Executive District officer (Health)
any eatable or drinkable item and other
items unsafe for human consumption or
public health
Cultivation of agriculture produce or crop,                       Executive District officer (Agriculture)
for supply or sale to public using such
manure or irrigating it with sewer water or
any such liquid as may be injurious to
public health or offensive to the
neighborhood
Violation of the prohibitions provided in                         Executive District officer (Works and
Master plan, the sanctioned Site                                  Services)
Development Scheme under this
Ordinance, Cities Acts, or And other law for
the time being in Including the plan and
schemes sanctioned Under the repealed
enactments
Adulteration of any eatable or drinkable or                       Executive District officer (Health)
consumer able item sold or supplied to the
Public
Manufacturing, trading, storing or supplying                      Executive District officer (Health)
any eatable or drinkable item and other
items unsafe for human consumption or
public health
Preparation and sale of article or articles of                    Executive District officer (Health)
food or drink by a person apparently
suffering from any infectious or contagious
disease that may endanger the health of
people




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5.4. EDO Role in Punjab District Government and Tehsil Municipal
Administration (Budget) Rules 2003

5.4.1. Functions of Finance and Budget Officer

 (1) The Finance and Budget Officer shall be responsible for the coordination of the
 budgetary process and for the consolidation and preparation of the budget documents of
 the local government.
(2) The Finance and Budget Officer in the case of a District Government shall be the
Executive District Officer (Finance and Planning).
(3) The Finance and Budget Officer shall perform the following functions-

   (i) Issue the budget call letter after approval of the Nazim, which shall
   Include-
        (a) Date-wise budget calendar;
        (b) Instructions for preparing the budget;-,.
        (c) Forms to be used in the preparation of the budget; and
        (d) Budget guidelines.

   (ii) Provide figures of available resources for formulation of budget;
   (iii) Examination and scrutiny of the budget proposals;
   (iv) Examination and scrutiny of a new expenditure;
   (v) Compilation and consolidation of the Budget;
   (vi) Communication of Grants/to Drawing and Disbursing Officers;
   (vi) Monitoring of the budget and ensuring that funds are spent as approved by the
   Council;
   (viii) Examination and scrutiny of .proposals for Re-appropriation and
   Supplementary Grants
   (ix) Provide financial information to the Council relating to local government;
   (x) Submit reports on budgetary performance;
   (xi) Monitor the receipts and expenditure of the local government; and
   (xii) Provide such other supervision and administration as may be required from time
   to time in connection with or ancillary to any of the foregoing aspects of the
   budgetary process

 (3) The Head of Offices is responsible for-
  i) All matters relating to the budget for the offices under his administrative control;
  ii) Ensuring strict financial control;
  iii) Ensuring observation of all relevant rules and regulations both by his own office and
       by sub-ordinate Disbursing Offices;
  iv) Ensuring that the total expenditure is kept within the limits of authorized
       appropriation;
  v) Ensuring that the funds allotted are spent on the activities for which the money was
       provided.



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 vi) Explaining to the Budget and Development Committee, any instance of             excess or
      financial irregularity that may be brought to notice as a result of audit scrutiny or
      otherwise;
 vii) Ensuring that adequate provisions exist for systematic internal checks to
 viii) Prevent and detect errors and irregularities in the financial proceedings of his
      subordinate offices;
 ix) Ensuring that the internal controls are effectively applied;
 x) Guarding against waste and loss of public money;
 xi) Ensuring that satisfactory arrangements exist for systematic and proper
 xii) Maintenance of office accounts and other ancillary record;
 xiii) Ensuring that the auditors are afforded all reasonable facilities in the discharge of
      their functions and furnished with full possible information for which they may ask;
 xiv) Ensuring that no such information or any books or other documents to which the
      Auditor General of Pakistan has a statutory .right of access, is withheld; and
 xv) Coordination with the Finance and Budget Officer,

5.4.1. (a) Collecting Officer (CO)

The Collecting Officer shall be designated as such by the respective Head of Offices for the
offices under his administrative control.

5.4.1. (b) Drawing and Disbursing Officer (DDO)

The Drawing and Disbursing Officer shall be designated as such by the respective Head of
Offices under his administrative control.

5.4.1. (c) Planning Officer (PO)

(1) Planning Officer means in relation to-

   (i) District Government, the Executive District Officer (Finance and Planning);and

(2) The functions of the Planning Officer are-
   (i) Overall planning of development works of the local government;
   (ii) Monitoring of development projects; and
   (iii) Consolidation of Annual Development Programme,

5.4.1. (d) Budget Call Letter

(1) The Budget Call Letter shall be finalized after consultation with the relevant
stakeholders.
Explanation; The expression "stakeholders" include Councils, elected representatives,
general public, women's organization, private sector, Citizen Community Boards, District
Mushavirat Committee, Non-Governmental Organizations, Community Based
Organizations, and other organizations.

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(2) The Finance and Budget Officer shall consolidate the information received from the
stakeholders including the priorities identified by the Councils and the local government
offices in the draft budget call letter and submit it to the Nazim for approval.

(3) After approval by the Nazim, the Finance and Budget Officer shall issue to each Head
of Offices the Budget Call Letter, including the budget calendar.

(4) The Budget and Finance Officer shall issue the classification of projects and other
guidelines, to the Citizen Community Boards on approval of the budget call better by the
Nazim.
(5) Each Head of Offices shall prepare its budget in accordance with the Budget Call
Letter approved by the Nazim.

(6) The timeframe provided in the budget calendar shall be followed by each office of local
government.

Filled forms shall be submitted by the Drawing and Disbursing Officers, Collecting
Officers and Heads of Offices in accordance with the timeframe specified in the budget
calendar to the Finance and Budget Officer.

5.4.1. (e) Finance and Budget Officer to supply receipt Forms to
Collecting Officers

The Finance and budget officer shall, each year along with the budget call letter, supply to
the Collecting Officers Forms BDR-1 to 4 relating to receipt as provide in the First
Schedule, in which the estimate of receipts for the coming financial year shall be prepared.

5.4.1. (f) Instructions to Collecting Officers

The Collecting Officers shall while preparing their estimates of receipts be guided by the
following-

 i) Estimates of receipts are prepared diligently and accurately;
 ii) In relation to revised estimates, shall take into consideration the actual receipts during
      the first eight months of the financial year and also consider the figures of the
      previous financial year;
 iii) All material reasons, facts and circumstances relied upon in adopting the figures for
      the Revised Estimates for the current financial year shall be recorded clearly;
 iv) The reasons for adopting the figures for the budget estimate coming financial year
      shall be clearly explained; and
 v) The receipts shall cover all sources including fiscal transfers from provincial
      government.

5.4.1. (g) Revenue Base Review


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(1) In. order to ascertain and realize the revenue potential of a local government,
    each/Collecting Officer shall conduct a review of the revenue sources and the required
    information shall be prepared in Form BDR-3.
(2) The objections and suggestions from the public and vetting by the Government shall be
    obtained after the taxation proposals have been discussed by the Council while
    considering the Draft Budget presented by the Nazim in April each year.
(3) The timeframe to be followed for finalizing the taxation proposals is specified in the
    budget calendar provided in the Second Schedule.

5.4.1. (h) Collecting Officer to Forward Receipt Forms to Head of Offices

After duly completing the receipt forms, the Collecting Officer shall sign the same and
retail one copy for record in his office, and forward the rest to the Head of Offices. The
explanatory notes to the receipt forms shall be provided in Form BDR-5.

5.4.1. (i) Head of Offices to scrutinize and consolidate estimates

(1) On receiving the estimates of receipts from the Collecting Officer, each Head of Offices
    concerned shall finalize and consolidate the figures furnished by his Collecting
    Officers.
(2) Each: Head of Offices shall prepare a note explaining any differences between-
    (i)   The revised estimates proposed for the current financial year, and the budget
    estimates for the current financial year; and
    (ii)    The budget estimates proposed for the next financial year, and the revised
    estimates proposed for the current financial year.
(3) A copy of the duly completed forms and 'the explanatory; note prepared in Form
    BDR-5 shall be forwarded to the Finance and Budget Officer

5.4.1. (j) Administrative responsibility for accuracy of Figures and
Estimates

The Heads of Offices and the Collecting Officers shall be responsible for the correctness of
all figures supplied to the Finance and Budget Officer.

5.4.1. (k) Consolidation of receipts by the Finance and Budget Officer

Upon receipt by the Finance and Budget Officer of the estimates of receipts from the Heads
of Offices, the Finance and Budget Officer shall consolidate such estimates. The estimates
of receipts shall be incorporated in the budget documents and submitted to the Budget

5.5. Role of EDOs as assigned in The Punjab Local Government
(Taxation) Rules, 2001

Preliminary Taxation Proposals

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(1) While framing the annual budget or the revised budget of the Local Government, the
    Executive District Officer (Finance & Planning) in case of District Government/City
    District Government, the Tehsil Officer (Finance) in case of Tehsil/Town Municipal
    Administration, and Union Secretary in case of Union Administration shall review the
    financial position of the concerned Local government, and if the financial position calls
    for any change in the tax structure, he shall draw up preliminary taxation proposals;
(2) There shall be a separate preliminary taxation proposal for each tax.
(3) Preliminary Taxation proposals shall be framed in the form of a draft tax notification
    indicating the class of persons or category of property proposed to be taxed and the
    rates at which the tax is proposed to be levied.
(4) The Preliminary Taxation proposals shall be submitted for approval to:
  (a) Zila Nazim by the EDO (Finance & Planning) through District Coordination Officer;
  (b) Tehsil/Town Nazim by the Tehsil/Town Officer (Finance) through Tehsil/Town
      Municipal Officer;
  (c) Union Nazim by the Union Secretary.

(5) The Nazim of the concerned Local government may approve the Preliminary Taxation
    proposal with or without modifications.

5.6. Role of EDOs as assigned in Punjab Local Governments
(Budget) Rules, 2001

1) Every District/City District Government Tehsil/Town Municipal Administration or
   Union Administration shall be organized into such officers as may be specified under
   the Punjab Local Government Ordinance, 2001 or the rules and bye-laws framed there
   under.
2) The following shall be the Collecting Officers for the purposes of all items of revenue
   relating to the Local Fund:-

   (a)       District Officers notified as such by the District/City District Government;
   (b)       Tehsil/Town Municipal Officer notified as such by the Tehsil/Town Municipal
             Administration; and
   (c)       Union Secretary notified as such by Union Administration.

3) District/City District Government and a Tehsil/Town Municipal Administration or
   Union Administration may from time to time specify the Assistant Collecting Officers
   for the purpose of various item of income. Where an Assistant Collecting Officer is not
   under the control of Collecting Officer, he shall be responsible to the Collecting Officer
   through the head of his office for the purpose of such collections.
4) (1) A District/City District Government Tehsil/Town Municipal Administration and
   Union Administration may from time to time declare any officer to be a Drawing and
   Disbursing Officer (D.D.O.) for the purposes of the Grant sanctioned for a Head or
   Sub-head, Every D.D.O. shall be responsible to the Controlling Officer through the
   Head of his office for the purposes of all disbursement.
   (2) A Drawing and Disbursing Officer may with the approval of concerned Controlling
   Officer delegate his powers under these rules.

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5) No Office of a District/City District Government or Tehsil/Town Municipal
   Administration shall issue an order or take any action which is likely to affect the
   finances of the concerned Local Government by involving increase expenditure, or a
   relinquishment of revenue without previous consultation with or approval of Executive
   District Officer (Finance and Planning) in case of District/City District Government and
   Tehsil/Town Officer (finance) in case of Tehsil/Town Municipal Administration.

5.6.1. Preparation and Approval of the Budget

1) The Executive District Officer (Finance and Planning) of District/City District
   Government, Tehsil/Town Officer (Finance) of Tehsil/Town Municipal Administration
   and concerned Secretary of Union Administration shall be responsible for the
   preparation of the budget of the concerned Local Government and for the enforcement
   of the provisions of these rules.
2) On or before the first day of February each year, the Head of each office of a Local
   Government shall forward his budget proposals to the Finance Officer of the concerned
   Local Government through his Controlling Officer.
3) The budget proposals shall be prepared in the Forms as specified in Chapter III with
   such adjustments as may be necessary to suit the requirements of the concerned officer.
   The budget proposals shall be formulated in accordance with the principles specified in
   Chapter IV, and such instructions, which the Finance Officer may issue in this behalf
   from time.
4) All budget proposals received under rule 84 shall be scrutinized by the Finance Office
   of Local Government, which may with the approval of the Nazim concerned and
   reasons to be specified recommend to –

                   (a) Delete any provision;
                   (b) Reduce or increase any provision; and
                   (c) Insert any provision.

5) After the completion of scrutiny under the rule 86 the budget proposals shall be
   consolidated in Volume I and II in the forms specified in Chapter III.
6) The copies of budget proposals shall be forwarded to the Nazim of the concerned Local
   Government. In case of District/City District Government the copies of the budget
   proposals shall be forwarded to the Zila Nazim through District Coordination Officer.

5.6.2. Enforcement of the Budget

1) As soon as the budget is approved by the Council, the Finance Officer of the concerned
   Local Government shall communicate of all Collecting Officers the estimate of the
   income under various items of receipts.
2) Each Collecting Officer may from time to time and with the approval of the Controlling
   Officer and Finance officer of Local Government frame revenue collection program in
   Form B-15, setting up the targets for collection during specified periods, and the
   Assistant Collecting Officers shall, as far as possible follow the program.
3) It shall be the duty of the Collecting Officer and Assistant Collecting Officer to see that
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 i) All income claimed; realized, and credited to the Local Fund of the Local
     Government; and
 ii) All work of collection proceeds in accordance with the revenue collection program
     under rule 11, if any.

4) The Collecting Officer shall through his Controlling officer to the Finance Officer by
     the seventh day of every month a Revenue Collection Statement in Form B-16 with a
     certificate that he has supplied the statement after internal audit of his satisfaction.
5) All Revenue Collection Statement received under rule 113 shall be scrutinized by the
     Finance Officer concerned which may, with the approval of Nazim, make such
     observation thereon, as may be necessary.
6) As soon as may be after approval of the budget under rule 108 the Finance Office shall
     communicating of the Collecting Officer, the Head of Offices and the Drawing and
     Disbursing Officers---
  i) The sanctioned Demands for Grants under various sub-heads; and
  ii) The appropriations for various Units under each sub-head.
7) The provision against the Reserve shall be kept at the disposal of the Finance Office.
8) An appropriation against each item shall cover all the charges including the liabilities of
     past years to be paid during the year to be adjusted in the accounts of the year.
9) An appropriation against an item shall be operative until the close of the financial year
     and any unspent balance shall lapse and shall not be available fro utilization in the
     following years except insofar as it has been anticipated and included in the estimate
     for the following year.
10) Every Drawing and Disbursing Officer shall be responsible for watching expenditure
     incurred against supply communicated to him.
11) No expenditure shall be incurred without the necessary appropriation, or in excess of
     the sanctioned appropriation.
12) No money shall be spent hastily or in an ill-considered manner simply because it is
     available. Expenditure shall be watched and controlled not with a view to adopting the
     appropriation to the expenditure, but the expenditure to appropriation.
13) Every Head Officer shall forward through his Controlling Officer to the Finance
     Officer by the seventh day of every month a Statement of Disbursements in Form B-17
     with a certificate that he has supplied the statement after internal audit of his
     satisfaction.
14) All statements of disbursements received under rule 122 shall be scrutinized by the
     Finance Officer, which shall, with the approval to the Nazim, communicate such
     observations thereon as may be necessary to the officer concerned.

5.6.3. Budget Revision and Budget Control

   1) The Finance Office of a Local Government shall from time to time review the
      operations of the budget and bring to the notice of the Nazim such financial
      irregularities in the administration of the budget as may come to its notice.
   2) All reports made by the Finance Office under rule 124 shall be considered by the
      Nazim and the Council, who shall take steps as may be necessary to remedy the
      financial irregularities, if any.

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       3) When the accounts of a Council are audited, the Audit Authority shall, among other
          matters, review the operations of the budget for the period of audit and point out the
          financial irregularities, if any, in the administration of the budget.
       4) The account Committee concerned shall review the operation of Budget of a Local
          Government relating to the year and specify financial irregularities, if any.
       5) For the purpose of these rules, a financial irregularity shall include---

                      (a) any expenditure incurred without sanction;
                      (b) any expenditure incurred without sufficient appropriation;
                      (c) any expenditure incurred without proper justification;
                      (d) any extravagance or waste of Local Fund;
                      (e) any case of loss of Local Government money or property due to fraud,
                          neglect, or misappropriation;
                      (f) any case of over budgeting or under budgeting; and
                      (g) any breach of the provisions of these rules.

       6) Where due to the lapse of time or any other unavoidable cause, any financial
          irregularity cannot be remedied, the concerned Council may, for reasons to be
          recorded, condone such financial irregularity.
       7) At any time before the expiry of the Finance year to which a budget relates, a
          revised budget for the year may, if necessary, be prepared by the District/City
          District Government Tehsil/Town Municipal Administration, or Union
          Administration and presented for approval by the respective Council as provided in
          Chapter V of the rules.
       8) The Government may relax any of the provisions of these rules with reference to all
          or any of the Local Governments in the Province.

5.7. Punjab Local Governments (Fiscal Transfer) Rules, 2004

5.7.1. Duties of Local Government finance and accounts offices
(1) Duties of Local Government finance and accounts offices shall also include
    maintenance of record of monthly and periodic transfers in prescribed form as set on in
    the Third Schedule.
(2) A copy of the record shall be provided to the Secretariat at the end of each fiscal year
    not later than expiry of the first calendar month of the succeeding fiscal year.

5.8. EDO as Member of Scrutiny Committee 59

See Section 12.6.1. for details




59
     Rule 4 of Punjab Private Site Development Scheme (Regulation) Rules, 2005
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6. District Officer
District Officer means an officer who heads a district office under the provisions of the
Punjab Local Government Ordinance, 2001.

6.1. List of Groups of District Officers 60

Sr        Name of Group                    District Offices included in the Group
1         District                         Coordination, Human Resources Management and civil
          Coordination                     Defense.
2         Agriculture                      Agriculture (Extension), Livestock, Farm Water
                                           Management, Soil Conservation, Soil Fertility, Fisheries,
                                           and Forests.
3         Community                        Community Organization, Labor, Social Welfare, Sports
          Development                      and Culture, Cooperatives, and Registration Office.
4         Education                        Boys Schoos, Girls, Technical Education, Colleges (other
                                           than Professional), Sports (Education) and Special
                                           Education.
5         Finance and                      Finance & Budget, Planning & Development, account,
          Planning                         enterprise and Investment promotion.
6         Health                           Public Health, Basic & Rural health, Child & Woman
                                           Health, Population Welfare, District and Tehsil (Head
                                           quarters) hospitals.
7         Information                      Information Technology Development, information
          Technology                       Technology Promotion, and Database.
8         Law                              Legal advice and drafting
9         Literacy                         Literacy campaigns, Continuing Education, and Vocational
                                           Education.
10        Revenue                          Land Revenue & Estate and Excise and Taxation.
11        Works and                        Spatial Planning and Development, District Roads and
          Service                          Buildings, Energy, Transport and Environment.

6.2. Performance Evaluation 61

District Coordination Officer
(i) Initiate the performance evaluation reports of the Executive District Officers and shall
be countersigning officer of such reports of the District Officers initiated by the Executive
District Officers
See Section 3.6. for detail.




60
     Schedule I, Rule 3 (1), Punjab District Government Rules of Business, 2001
61
     Section 34 of PLGO 2001
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6.3. Punjab District Government Rules of Business, 2001

6.3.1. Consultation among District Officer

See section 5.1.1. for detail.

6.3.2. District Officer Role in E.D.Os Committee

(1) There shall be constituted E.D.Os Committee with the District Coordination Officer as
    its Chairman, to facilitate co-ordination among the departments, to provid avenue for
    the consideration of matters of common interest and to tender advice on any case that
    may be referred to the Zila Nazim.

(2) Conclusions reached at the meeting of E.D.Os Committee shall not be taken as decision
    of the District Government. Any further action required shall be taken by the District
    Officer concerned in accordance with the rules.

6.4. Role of District Officer as assigned in Punjab Local
Governments (Accounts) Rules, 2001

Definitions- In these rules unless the subject or context otherwise requires.

  i) “Collecting Officer” means: District Officer notified as such for the purposes of
     collection of revenue relating to Local fund by the District/City District government;
  j) “Head of Officer” means: District Officer in case of District/City District government

District Officer (Revenue) to act as Collector.- The District Officer (Revenue) shall act
and perform the functions of Collector under the provisions of section 54, 668, 70(2), 71,
72, 92, 93, rule 18 of Order XXI, Order XL and similar other provisions of the Code of
Civil Procedure, 1908 (Act V of 1908).


Nature      of District                            Executive                  District Coord. Zila Nazim
expenditure    Officer                             District                   Officer
                                                   Officer.

Contingent              Category            III Category                 II Category                 I Full Powers
Expenditure             Officer                 Officer                     Officer


6.4.1. Permanent Advance
See Section 3.13.2. (a) for detail.

6.5. Role of District Officer as assigned in The Punjab Local
Government (Citizen Community Boards) Rules, 2003

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Definitions.- (1) In these rules unless the subject or context otherwise require:
“Registration Authority” means the District Officer (Registration), working under
Executive District Officer (Community Development), who is declared as such by a
District Government

6.6. Role of District Officer in Punjab Union Administration
(Budget) Rules, 2003

6.6.1. Identification of Development projects

(1) The detailed procedures relating to identification, approval and implementation of
    projects of Citizen Community Boards registered with the Citizen Community Board
    Registration Authority (District Officer Registration) under District and Tehsil Budget
    Rules notified by the Government are provided in Part III of Volume II of these Rules.

7. Deputy District Officer
7.1. The Punjab Local Governments (Appeal) Rules, 2002

        Assistant Commissioner/Political                                    Deputy District Officer
        Assistant of de-excluded area of                                    (Revenue) concerned
        D.G. Khan District




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8. Role of District Administration in Law Enforcement 62
SR                     Laws                                                       Enforcement Responsibility
1. The West Pakistan Food Stuffs (Control),                                    City District Government/
   Act, 1958 (W.P. Act XX of 1958)                                             District Government
2. The Punjab Pure Food Ordinance, 1960                                        City District Government/
   (W.P. Ordinance VII of 1960)                                                District Government
3. The Punjab Animal Slaughter Control Act,                                    Tehsil/Town Municipal
   1961 (W.P. Act III of 1963)                                                 Administration
4. The Punjab Regulation and Control of                                        City District Government/
   Loudspeakers and Sound Amplifiers                                           District Government
   Ordinance, 1965 (W.P. Ordinance II of 1965)
5. The Punjab Essential Articles (Control) Act,                                City District Government/
   1973 (Punjab Act XVII of 1973)                                              District Government
6. The Punjab Fertilizer (Control) Order, 1973                                 City District Government/
                                                                               District Government
7.  The Punjab Weights and Measures                                            City District Government/
    (International System) Enforcement Act,                                    District Government
    1975 (Punjab Act LII of 1975)
8. The Punjab Gambling Ordinance, 1978 (Pb                                     City District Government/
    Ordinance XXIII of 1978)                                                   District Government
9. The Punjab Gambling Ordinance, 1978                                         City District Government/
    (Punjab Ordinance VII of 1978)                                             District Government
10. The Punjab Prohibition of Dangerous Kite                                   City District Government/
    Flying Activities Ordinance, 2001 (Pb                                      District Government
    Ordinance LIX of 2001)
12. The Punjab Dramatic Performance Act, 1876                                  City District Government/
    (Act XIX of 1876)                                                          District Government




62
     Schedule Ten, Section 141 (6) of PLGO 2001
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           Part 2
        Tehsil / Town




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                                Chapter 4: Tehsil / Town Council

9. Tehsil Council
9.1. Functions and powers of the Tehsil Council 63

The functions and powers of the Tehsil Council shall be–
1) To approve taxes, cases, rates, rents, fees, user-charges, tolls, levies, fines and penalties
    proposed by Tehsil Municipal Administration specified in 64[34][Part-III] of the Second
    Schedule;
2) To approve bye-laws for delivery of municipal services;
3) To approve annual budget and appropriations for the Tehsil Municipal Administration;
4) To approve long and short term development plans;
5) To approve posts of personal staff for the office of Tehsil Nazim and the terms and
    conditions of their service:
6) Provided that no post of advisor, special assistant, press or political secretary to the
    Tehsil Nazim shall be sanctioned or approved.
7) To approve land use, zoning and master plan of the tehsil development and
    maintenance programmes or projects proposed by the Tehsil Municipal Administration;
8) To elect Monitoring Committees of the Tehsil Council to monitor the working of the
    Tehsil Municipal Administration and the provision of municipal services;
9) To ensure that Monitoring Committees perform their functions in a non-intrusive manner
    without interfering in the day to day working of the relevant offices of the Tehsil Municipal
    Administration and do not assume a command and control role;
10) To review the reports of the Monitoring Committees and make appropriate
    recommendations to the Tehsil Nazim
11) To elect a Code of Conduct Committee which shall be responsible for enforcing the
    code of conduct for regulating the conduct of the members of the Tehsil Council;
12) To elect an Insaf Committee for interacting with the Insaf Committee of the Zila
    Council.
13) To elect Tehsil Accounts Committee to review the audit reports of the accounts of
    Tehsil Municipal Administration;
14) To review the performance of Tehsil Municipal Administration presented by the Tehsil
    Nazim;
15) To authorise the Tehsil Municipal Administration, subject to applicable laws and with the
    prior permission of the Government through District Government, floating of municipal
    bonds for raising funds for financing municipal projects; and
16) To require, by resolution, the Tehsil Municipal Administration to undertake measures for
    improvement in the delivery of municipal services.




63
     Section 67 of PLGO 2001
64[34]
      Substituted for the word and figure “Part-II” by the Punjab Local Government (Fifth Amendment) Ordinance 2002 (XXXV of 2002), which
 will remain in force under the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4, notwithstanding the maximum limit of
 three months prescribed under Article 128 of the Constitution of the Islamic Republic of Pakistan.
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9.1.1. Case Law Relating to the Powers of Tehsil Council under
Section 67 Sub Section VIII

NADEEM SADIQ DOGAR---Petitioner Versus T.M.O. and others---Respondents
2003 C L C 1853 [Lahore] Before Raja Muhammad Sabir, J

Punjab Local Government Elections Rules, 2000, Rr.37, 39 & 41---Constitution of Pakistan
(1973), Art.199---Constitutional petition--Election for Chairman, Monitoring Committee---
Petitioner and respondent were main contestants for the Office of Chairman, Monitoring
Committee in the election---Result declared by the Returning Officer showed that each of
said contestants having got 60 votes and Returning Officer, therefore, decided to hold draw
of lot---Toss fell in favour of the petitioner, but toss was repeated for second and third time
in which respondent was declared successful by the Returning Officer--Representation
submitted by petitioner before the Chief Officer was dismissed and respondent was finally
declared successful---Petitioner had alleged that in fact he had secured 61 votes whereas
respondent got 59 votes, but in order to get favour of Chairman Group, two votes of
petitioner were allegedly declared invalid and were excluded from count and that the first
toss fell in his name, but in order to ensure victory of respondent coin was tossed for the
second and third time in violation of the relevant rules---Opening of sealed record in
presence of parties showed that one ballot-paper despite containing stamp of voter in
column of the petitioner, was rejected by the Returning Officer and other was rejected by
the Appellate Authority without any cogent and valid reason---While considering number
of valid votes of the contesting parties, it was clear that petitioner got 61 votes as against 59
votes of the respondent---Petitioner who had secured more votes than the respondent was
illegally declared as defeated candidate---Punjab Local Government Elections Rules, 2000
and Bye-Law No.7 provided that decision in case of equality: of votes would be by draw of
lot---First fall of lot was in favour of petitioner and there was no provision for second and
third draw of lot either in any rule or in the bye-laws---Returning Officer by drawing
second and third lot, had malafidely adopted a device for success of the respondent---
Petitioner having secured highest votes, stood elected as Chairman, Monitoring Committee
and would be notified as such by the Competent Authority---Order passed by Returning
Officer and Appellate Authority, were declared illegal, collusive and without lawful
authority by High Court in exercise of its Constitutional jurisdiction.

9.2. Conduct of the business of Tehsil Council 65

(1) The Tehsil Council shall regulate its usiness in accordance with the bye-laws made by it.
(2) The Tehsil Council shall meet at least once in every month.
(3) Save as otherwise provided, decisions of the Tehsil Council shall be taken by
    resolutions passed by a simple majority of the members present and voting and a copy
    of each resolution shall be transmitted to the Local Government Commission.
    Provided that the member presiding the meeting shall not vote except in the case of
    equality of votes.


65
     Section 69 of PLGO 2001
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(4) In the First meeting of the Council to be convened and presided over by the Returning
    Officer nominated by the Chief Election Commissioner, the members of the Tehsil
    Council shall elect from amongst themselves a Naib Tehsil Nazim securing majority
    votes of total membership of the Council through a secret ballot.
    (4A) The Naib Tehsil Nazim, elected under (4) shall be the Convener of the Tehsil Council
        and shall preside its m Tehsil Council and shall preside its meetings and shall perform
        such other functions as are assigned to him by the Tehsil Nazim.; and
(5) After the election of Naib Tehsil Nazim , the Tehsil Council shall in order of precedence
    elect a panel of not less than three members as presiding officers securing highest
    number of votes who shall, in the absence of, or in case of the suspend on of Naib
    Tehsil Nazim, or where a no confidence motion has been moved against him, convene, and
    preside over the meetings of the Tehsil Council.
(6) The quorum of the meetings of the Tehsil Council shall be fifty-one percent of its total
    membership.
(7) The meetings of the Tehsil Council shall be open to public, unless the Council, by a
    resolution, decides to hold any meeting in camera.
(8) The minutes of the meetings of Tehsil Council shall be recorded and maintained by an
    officer authorized by the Tehsil Council.

9.3. Joint committees of Councils 66

See Section 1.3.

9.4. Approval of budget 67[49]                              68



(1) Following the presentation of the provincial budget, but before the commencement of
    the next financial year, each Nazim shall, present the budget for approval by the
    respective Council before the beginning of such financial year:
    Provided that the charged expenditure may be discussed but shall not be voted upon by
    the Council.
(2) When a local government assumes office for the first time, it may within ten weeks,
    present to the respective Council, a budget for the remaining part of the financial year
    for approval.
(3) The budget .of a local government shall be approved by simple majority of the total
    membership of the respective Council:
    Provided that the Government may review approved budget of a local government and,
    if found contrary to the budget rules, may require the concerned local government to
    rectify it.
(4) A budget shall not be approved if–
(a) The sums required to meet estimated expenditures exceed the estimated receipts; and
(b) The constraints specified in section 119 have not been complied with.

66
     Section 73 of PLGO 2001
67[49]
    Substituted by the Punjab Local Government (Eighth Amendment) Ordinance 2002 (LXIV of 2002), which will
 remain in force under the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4, notwithstanding the
 maximum limit of three months prescribed under Article 128 of the Constitution of the Islamic Republic of Pakistan.
68
     Section 112 of PLGO 2001
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(5) No other business shall be taken up by a Council during the budget session.
(6) In case a budget is not approved by a Council before the commencement of the
    financial year to which it relates, the concerned local government shall spend money
    under various heads in accordance with the budgetary provisions of the preceding
    financial year for a period not exceeding thirty days on pro-rata basis:
    Provided that a local government shall not spend funds or make commitments for any
    expenditure, under any demand for grant or appropriation, in excess of eight percent of
    the amount budgeted in the preceding year within thirty days.
(7) In case the budget is not passed within the extended period as specified in sub-section
    (6), the budget shall be prepared, approved and authenticated by the Government for
    the full year.
(8) After approval by the Council, the respective Nazim shall authenticate by his signature
    a Schedule specifying the–
  (a) Grants made or deemed to have been made by the District Council, Tehsil Council, Town
      Council or Union Council; and
  (b) The several sums required to meet the expenditure charged upon the District Fund, Tehsil
      Fund, Town Fund or Union Fund.
(9) The Schedule so authenticated shall be laid before the Council, but shall not be open to
    discussion or vote thereon.
(10) The Schedule so authenticated shall be communicated to the respective Accounts Officials
    as specified in section 114 of this Ordinance.
(11) At any time before the expiry of the financial year to which a budget relates, a revised
    budget for the year shall be prepared by a local government and approved by its
    Council.

For more detail see Section 1.2.1.

9.5. Power of Tehsil Council to Elect Officiating Tehsil Nazim 69

(1) Where the office of Tehsil Nazim falls vacant by reason of his death, resignation or
    removal, the Tehsil Council shall, from amongst its members, elect an officiating Tehsil
    Nazim, till a new Tehsil Nazim is elected under the provisions of sub-section (5) of
    section 156:
    Provided that Naib Tehsil Nazim shall convene the meeting of the Tehsil Council for the
    election of officiating Tehsil Nazim within ten days from the death, resignation or removal of
    Tehsil Nazim, as the case may be:
    Provided further that the officiating Tehsil Nazim shall not be a candidate for the office
    of Tehsil Nazim in election for Tehsil Nazim.
(2) Where Naib Tehsil Nazim fails to convene the meeting for election of Officiating Tehsil
    Nazim amongst the members of the council within ten days, the Naib Tehsil Nazim shall be
    liable to misconduct, and the senior most presiding officer shall convene the meeting of the
    Council for such purposes.




69
     Section 68 of PLGO 2001
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9.5.1. Role of Tehsil Council in Case of Vacancy of Office of Nazim
70

(1) In case the office of Tehsil Nazim falls vacant for reason of his death, resignation or
removal or, where in the opinion of the Tehsil Council, he has become incapable to
perform his functions on account of mental or physical incapacity, the Naib Tehsil Nazim
shall act as Tehsil Nazim till an officiating Nazim is appointed under sub-section (6) of
section 156 or a new Tehsil Nazim is elected under sub-section (5) of that section:
Provided that where the Naib Tehsil Nazim is absent or his officer is vacant for any reason,
the senior most presiding officer in the panel elected under sub-section (5) of section 69
shall act as Tehsil Nazim and the next senior most presiding officer in the panel shall act as
Naib Tehsil Nazim till the election of officiating Tehsil Nazim under section 68 or Naib
Tehsil Nazim resumes his functions or, as the case may be, a new Naib Tehsil Nazim is
elected by the Tehsil council under section 156;
Provided further that officiating Tehsil Nazim shall not be a candidate in the election for
Tehsil Nazim.

(2) Where a Tehsil Nazim is unable to perform his functions for reason of his temporary
absence, he may authorise Naib Tehsil Nazim, in writing, to act on his behalf till he
resumes his duties.

9.6. Power of Tehsil Council to Set aside the resolution of Union
Council 71

On a motion initiated by the Tehsil Municipal Administration, Tehsil Council may, by a
resolution stating the grounds thereof, passed by a simple majority of its total membership, set
aside a resolution of the Union Council, if it considers the same to be against the interest of the
people or public policy.
The result of the approval of the resolution of the Tehsil Council referred to in sub-section (1)
shall be notified by the Tehsil Council

9.7. Role of Tehsil Council as assigned in Punjab District
Government and Tehsil Municipal Administration (Budget) Rules
2003

     For detail see Section 1.6.

9.8. Role of Tehsil Council in the Punjab Local Government
(Commercialization) Rules, 2004

     For more detail see Section 1.7.



70
     Section 61 of PLGO 2001
71
     Section 70 A of PLGO 2001
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9.9. Role of Tehsil Council in Punjab Local Governments (Budget)
Rules, 2001
Revenue Income: (As per Second Schedule Part-1 for Zila Council, Part-II for the
Town/Tehsil Council and Part-III for Union Council respectively)
Part II……………Repair & Maintenance

Head      Sub-            Description Budget                     Revised                  Budget Estimate               Actual the
          head            of          Estimates                  Estimate of              Of                            Preceding
                          Works                                  Current Year             Current Year                  Year
                                      Rs                         Rs                       Rs                            Rs


9.10. Role of Tehsil Council in Punjab Tehsil/Town Municipal
Administration Rules of Business, 2002

9.10.1. Finance

1) Prepare budget, long term and annual municipal development programmes in
   collaboration with the Union Administrations under the directions Tehsil/Town Nazim;
2) Propose taxes, cases, user fees, rates, rents, tolls, charges, fines and penalties under Part
   II of the Second Schedule of the Punjab Local Government Ordinance, 2001 for
   approval of the Tehsil Council and notify the same after such approval;
3) Collect approved taxes, cases, user fees, rates, rents, tolls, charges, penalties and fines;
4) Management and control of local fund;
5) Prepare financial statement and present them for internal and external audit in the
   manner as may be prescribed;
6) Maintenance of accounts; and
7) Maintain with the assistance of the District Government, Union and Village Council, a
   comprehensive database and information system for Tehsil/Town municipal
   Administration and provide public access to it on nominal charges.

9.11. Role of Tehsil Council as assigned in The Punjab Local
Government (Recall Motions against Nazim and Naib Nazim)
Rules, 2003.

9.11.1. Recall of Naib Tehsil Nazim and Naib Town Nazim

(1) Where a member gives a notice to move a motion in the Tehsil Council through a senior
    most presiding officer for recall the Naib Tehsil Nazim under sub-section (1) of section
    72 of the Ordinance, the senior most presiding officer shall summon a session of the
    Tehsil Council under sub-section (2) of section 72 of the Ordinance.
(2) If the Naib Tehsil Nazim, for any reason, fails to summon the session of the Tehsil
    Council, the member or the seconder referred to in sub-section (1) of section 72 of the
    Ordinance may apply to the Government for summoning the session of the Tehsil
    Council.
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(3) The Government may on the receipt of the application moved under sub- rule (1)
    nominate any member from amongst the panel of presiding officers of the Tehsil
    Council elected under sub-section (5) of section 69 of the Ordinance to perform
    functions of the Naib Tehsil Nazim in respect of the motion against the Tehsil Nazim.
(4) The member nominated under sub-rule (3) shall summon the session of the Tehsil
    Council within seven days from the date of nomination and preside over the meeting.
(5) The motion shall be taken up for deliberation and voting through a secret ballot in the
    session of Tehsil Council.
(6) The result of recall motion, along with a copy of the record of proceedings of the
    session, shall immediately be sent to the Election Authority by Naib Tehsil Nazim or,
    as the case may be, the presiding officer nominated under sub-rule (4).
(7) Where the motion referred to the sub rule (1) fails, the proposer and seconder of such
    motion shall lose their seats as Naib Union Nazim and members of the Tehsil Council,
    and a notification to that effect shall be issued by the Election Authority.

9.11.2. Internal Recall of Tehsil Nazim and Town Nazim

(1) Where a member gives a notice to move a motion in the Tehsil Council through the
    Naib Tehsil Nazim for recall of the Tehsil Nazim under sub-section (1) of section 63
    of the Ordinance, the Naib Tehsil Nazim shall summon a session of the Tehsil
    Council under sub-section (2) of the Ordinance.
(2) If the Tehsil Nazim, for any reason, fails to summon of the Tehsil Council, the
    member or the seconder referred to in sub-section (1) of section 63 of the Ordinance
    may apply to the Government for summoning the session of the Tehsil Council.
(3) The Government may on the receipt of the application moved under sub- rule (1)
    nominate any member from amongst the panel of presiding officers of the Tehsil
    Council elected under sub-section (5) of section 69 of the Ordinance to perform
    functions of the Naib Tehsil Nazim in respect of the motion against the Tehsil Nazim.
(4) The member nominated under sub-rule (3) shall summon the session of the Tehsil
    Council within seven days from the date of nomination and preside over the meeting.
(5) The motion shall be taken up for deliberation and voting through a secret ballot in the
    session of Tehsil Council.
(6) The result of recall motion, along with a copy of the record of proceedings of the
    session, shall immediately be sent to the Election Authority by Naib Tehsil Nazim or,
    as the case may be, the presiding officer nominated under sub-rule (4).
(7) Where the motion referred to the sub rule (1) fails, the proposer and seconder of such
    motion shall lose their seats as Naib Union Nazim and members of the Tehsil
    Council, and a notification to that effect shall be issued by the Election Authority.

9.12. Role of Tehsil Council in Charged Expenditure 72

     For detail see Section 1.6.2.




72
     Section 110 of PLGO 2001
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9.13. Role of Tehsil Council relating to Rating Areas and Property
Tax 73[56] 74

(1) On commencement. of this Ordinance, every tehsil and town shall be rating areas within the
    meaning of the Punjab Urban Immovable Property Tax Act, 1958 (V of 1958).
(2) The Tehsil Council or Town Council, as the case may be, shall subject to the provisions
    of section 116, determine the rate of property tax in an area within the tehsil or town:
Provided that in the areas within a tehsil or town where rate has not been determined, the
    rate shall remain as zero.
(3) Unless varied under sub-section (2), the existing rates in the areas within a tehsil or
    town shall remain in force.
    Explanation: For the purpose of this section the “rate” shall mean the tax leviable
    under the Punjab Urban Immovable Property Tax Act, 1958 (V of 1958).]

9.14. Power of tehsil Council to Make Bye-laws 75

See Section 2.4. for detail.

9.15. Tehsil Council Role as assigned in Second Schedule 76[94] 77

1.Local tax on services as prescribed.
2.Fee on sale of animals in cattle markets.
3.Market fees.
4.Tax on the transfer of immovable property.
5.Property tax rate as specified in section 117.
6.Fee on advertisement other than on radio, television and bill boards.
7.Fee for fairs, agricultural shows, cattle fairs, industrial exhibition, tournaments and other
    public events.
8.Fee for approval of building plans and erection and re-election of buildings.
9.Fee for licenses or permits and penalties or fines for violations.
10.Charges for development, betterment, improvement and maintenance of works of public
   utility like lighting of public places, drainage, conservancy and water supply by Tehsil
   Municipal Administration.
11.Fee on cinemas, dramatical and theatrical shows, and tickets thereof, and other
   entertainments.


73[56]
     Substituted by the Punjab Local Government (Eighth Amendment) Ordinance 2002 (LXIV of 2002), which will remain in force
 under the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4, notwithstanding the maximum limit of three months
 prescribed under Article 128 of the Constitution of the Islamic Republic of Pakistan.
74
     Section 117 of PLGO 2001
75
     Section 192 of PLGO 2001
76[94]
      Substituted by the Punjab Local Government (Eighth Amendment) Ordinance 2002 (LXIV of 2002), which will remain in force
 under the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4, notwithstanding the maximum limit of three months
 prescribed under Article 128 of the Constitution of the Islamic Republic of Pakistan.

77
     Second Schedule, Part III, PLGO 2001
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12.Collection charges for recovery of any tax on behalf of the Government, District
   Government, Union Administration or any statutory authority as prescribed.
13.Rent for land, buildings, equipment, machinery and vehicles.
14.Fee for specific services rendered by a Tehsil Municipal Administration.
15.Tax on vehicles other than motor vehicles registered in the tehsil.

9.16. Role of Tehsil Council as assigned in The Punjab Tehsil/
Town Municipal Administration (Works) Rules, 2003

The Tehsil/Town Nazim shall submit to the concerned Tehsil Council at least once in three
months the progress report about the implementation of the Annual Development Plan.

9.17. Role of Tehsil Councilas assigned in Punjab Union
Administration (Budget) Rules, 2003

     See Section 1.6.1. for detail.

9.18. Provisions of Tehsil Council apply to Town Council 78

The provisions relating to Tehsil Council shall, mutatis mutandis, apply to Town Council
and any reference 79[31][* * *] in these provisions 80[32][to] Tehsil Nazim, Naib Tehsil
Nazim or Tehsil Municipal Administration shall, 81[33][subject to section 40,] respectively,
be read as reference to Town Nazim, Naib Town Nazim and Town Municipal
Administration.




78
     Section 66 of PLGO 2001
79[31]
       The word “to” omitted by the Punjab Local Government (First Amendment) Ordinance 2001 (XVIII of 2001), which will remain in force
 under the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4, notwithstanding the maximum limit of three months
 prescribed under Article 128 of the Constitution of the Islamic Republic of Pakistan.
80[32]
       Inserted ibid.
81[33]
         Ibid.
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10. Town Council
10.1. Functions and powers of the Town Council 82[35] 83

The functions and powers of the Town Council shall be to–
(a) Approve taxes, cesses, rates, rents, fees, user charges, tolls, levies, fines and penalties
    proposed by Town Municipal Administration specified in Part-IV of the Second
    Schedule;
(b) Approve annual budget and appropriation for the Town Municipal Administration;
(c) Approve long and short-term development plans;
(d) Approve posts of personal staff for the office of Town Nazim and the terms and
    conditions of their service; provided that no post of advisor, special assistant, press
    secretary or political secretary to the Town Nazim shall be sanctioned or approved;
(e) Elect monitoring committees of the Town Council to monitor the working of the Town
    Municipal Administration and to provide municipal services;
(f) Ensure that monitoring committees perform their functions in a non-intrusive manner in the
    day-to-day working of the relevant offices of the Town Municipal Administration and do
    not assume a command and control role;
(h) Review the reports of the monitoring committees and make appropriate Recommendations
    to the Town Nazim;
(h) Elect Ethics Committee, which shall be responsible for enforcing the code of conduct
     for regulating the conduct of the members of the Town Council;
(i) Elect an Insaaf Committee for interacting with the Insaaf Committee of the Zila council;
(j) Elect Town Accounts Committee to review the audit reports of the accounts of Town
     Municipal Administration;
(k) Review the performance of Town Municipal Administration presented by the town
    Nazim;
(l) Recommend, by resolution, to the City District Government measures for improving
    delivery of municipal services to the Towns;
(m) Approve bye-laws for delivery of municipal services;
(n) Approve land use, zoning and master plan of the town development and maintenance
    programmes or projects proposed by the Town Municipal Administration; and
(o) Require, by resolution, the Town Municipal Administration to undertake measures for
    improvement in the delivery of municipal services.

10.2. Role of Town Council as assigned in Second Schedule 84

1. Local tax on services as prescribed.
2. Fees on sale of animals in cattle markets.
3. Market fees.

82[35]
     Added by the Punjab Local Government (Fifth Amendment) Ordinance 2002 (XXXV of 2002), which will remain
 in force under the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4, notwithstanding the
 maximum limit of three months prescribed under Article 128 of the Constitution of the Islamic Republic of Pakistan.
83
     Section 67 A of PLGO 2001
84
     Second Schedule, Part IV of PLGO 2001
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4. Tax on transfer of immovable property.
5. Fees for fairs, agricultural shows, cattle fairs, tournaments, industrial exhibitions and
      other public events organized by the Town Municipal Administration.
6. Fees for licenses or permits and penalties or fines for violations.
7. Collection charges for recovery of any tax on behalf of the Government, City District
     Government, Union Administration or any statutory authority as prescribed.
8. Fees on cinemas, dramatical and theatrical shows, and tickets thereof, and other
     entertainments.
9. Rent for land, buildings, equipment, machinery and vehicles.
10. Fees for specific services rendered by a Town Municipal Administration.
11. Property tax rate as specified in section 117.
12. Tax on vehicles other than motor vehicles registered in the town.
85[99]
      [13. Fee for approval of building plans, erection and re-erection of buildings with the
       approval of the City District Government.]

10.3. Monitoring Committees 86

                                                 See Section 1.13. for detail.




85[99]
     Added by the Punjab Local Government (Eighth Amendment) Ordinance 2002 (LXIV of 2002), which will remain in
 force under the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4, notwithstanding the maximum
 limit of three months prescribed under Article 128 of the Constitution of the Islamic Republic of Pakistan.
86
     Section 138 of PLGO 2001
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                           Chapter 5: Elected Representatives

11. Tehsil/Town Nazim
11.1. Address of Tehsil/Town Nazim 87

(1) At the commencement of first session of the Tehsil Council after its election and on
commencement of first session of every year the Tehsil Nazim shall address the Tehsil Council
and shall inform the Council of his plans and programmes for the said year and the performance
of the Tehsil Administration during the preceding year.
(2) Notwithstanding anything contained in sub-section (1), the Tehsil Nazim may address
the Tehsil Council whenever he deems necessary to associate the Tehsil Council in
functioning of the Tehsil Municipal Administration.

11.2. Functions of Tehsil Nazim 88

The functions of Tehsil Nazim shall be–
(a) To provide vision and direction for efficient functioning of the municipal
    administration;
(b) To formulate strategies for development of municipal infrastructure and improvement
of delivery of the municipal services of the tehsil;
(c) To oversee formulation and implementation of long term and annual municipal
    development programmes;
(d) To oversee the delivery of services by the Tehsil Municipal Administration and
    implementation of the laws governing the municipal services;
(e) To present the budget proposal to the Tehsil Council for approval;
(f) To present a report in person on the performance to the Tehsil Council at least once in
    six months;
(g) To supervise the utilization of the funds allocated to the Tehsil Municipal Administration
    and to ensure their proper accounting;
(h) To establish and supervise the working of the Internal Audit Office; and
(i) To represent Tehsil Municipal Administration on public and ceremonial occasions.

11.2.1. Functions of Tehsil Nazim as assigned in Punjab
Tehsil/Town Miuncipal Administration Rules of Business, 2002

(1) The Tehsil/Town Nazim shall:-

     (a) Be the head of Tehsil/Town Municipal Administration and shall perform such
         functions and exercise such powers as have assigned to him under the Ordinance and
         these rules;
     (b) Be responsible for co-ordination of all policy matter;

87
     Section 70 of PLGO 2001
88
     Section 57 of PLGO 2001
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     (c) Have the powers to call any case or information from any Tehsil/Town Office;
     (d) Keep informed the District Government on matters related to local taxation;
     (e) Furnish such information relating to administration of affairs of Tehsil/Town as the
         Government and District Government may call for;
     (f) Communication to the Government all important issues including administration,
         development, planning and taxation; and
     (g) Enforce the policies of the Government.

(2) No order shall be issued without the approval of the Tehsil/Town Nazim in cases
enumerated in Schedule II
(3) The case enumerated in Schedule II shall be submitted to the Tehsil/Town Nazim for
his information. The Tehsil/Town Nazim may require any other case to be submitted to him
for information.
(4) Decision taken by the Tehsil/Town Nazim shall not be varied, reversed or infringed
without consulting him.
(5) The Tehsil/Town Nazim shall ensure that the business of the Tehsil/Town Municipal
Administration is carried out in accordance with the provisions of the Ordinance and other
laws for the time being in force.
(6) In the case of Provincial Government employees, the Tehsil/Town Nazim shall in
consultation with the Government initiate action in accordance with the provisions of the
relevant Efficiency and Discipline Rules against those officers and employees who have
been reported to be inefficient, undisciplined or corrupt by a Monitoring Committee.

11.3. Power of tehsil nazim 89

(1) Every Zila Nazim, Tehsil Nazim, Town Nazim and Union Nazim shall, on assumption of
    his office and thereafter, once in every year on a date fixed by him, take the physical stock
    of movable and immovable properties of the concerned local government and submit a
    report to the concerned Council.
(2) The report referred to in sub-section (1) shall contain–
  (a) Particulars of the properties held during the preceding year;
  (b) Total value of the property, annual return there from and change in its value, if any;
  (c) Particulars of unserviceable articles;
  (d) Particulars of losses, if any; and
  (e) Proposals for utilization, development and improvement during the following year.

11.4. Role of Tehsil Nazim in Performance evaluation of officers of
tehsil 90

The annual performance report of the officers posted in the Tehsil Municipal
Administration shall be initiated by-



89
     Sectionm 123 of PLGO 2001
90
     Section 58 B of PLGO 2001
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(a) The Tehsil Nazim in respect of Tehsil Municipal Officer and the Zila Nazim shall be
    the first countersigning officer, while the Secretary, Local Government Department
    shall be the second countersigning officer;
     Provided that the District Coordination Officer shall record in a separate part of the
     performance Evaluation Report his evaluation about the Tehsil Municipal Officer’s
     ability to collect and compile information; and
(b) The Tehsil municipal Officer in respect of Tehsil Officers; Provided that the Tehsil
    Nazim shall be the countersigning officer.

11.4.1. Complaint Cell 91

The Complaint Cell established under section 188 of Ordinance shall function under the
direct supervision of the Tehsil/Town Nazim.

11.5. Personal responsibility of Tehsil Nazim 92

The Tehsil Nazim shall be personally responsible for any loss, financial or otherwise,
flowing from the decisions made by him personally or under his directions in violation of
any provisions of this Ordinance or any other law for the time being in force and for any
expenditure incurred without lawful authority.

11.6. Resignation of Tehsil Nazim 93

The Tehsil Nazim may resign from office by tendering resignation in writing addressed to
the Chief Executive of the Province.

11.7. Postings, Transfers and Financial Powers 94

(1) The Authorities for posting and transfer of officers/officials in the offices working
under the control of Tehsil/Town Municipal Administration shall be as follows:-
    (a) Where WASA or Development Authorities or both are part of Tehsil/Town
        Municipal Administration:

Category of officers/officials                                                                   Authority

(i) BS-17 and above                                                                   Tehsil/Town Nazim
   (except TOs/COs)
(ii) BS-16 and below                                                       Tehsil/Town Municipal Officer
     (except TOs/COs)



91
   Section 188 of PLGO 2001
92
   Section 59 of PLGO 2001
93
   Section 60 of PLGO 2001
94
   Rule 34 of Punjab Tehsil/Town Municipal Administration Rules of Business 2002
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       (b) Where Tehsil/Town Municipal Administration is located at District Headquarters:

          Category of officers/officials                                                                     Authority

(i) BS-12 and above                                                                     Tehsil/Town Nazim
   (except TOs/COs)
(ii) BS-11 and above                                                             Tehsil/Town Municipal Officer
   (except TOs/COs)

       (c) All other Tehsil/Town Municipal Administration

       Category of officers/officials                                                   Authority

(i) BS-9 and above                                                                      Tehsil/Town Nazim
   (except TOs/COs)
(ii) BS-8 and above                                                          Tehsil/Town Municipal Officer
   (except TOs/COs)

(2) The Tehsil/Town Nazim or the Tehsil/Town Municipal Administration may, by order in
writing, delegate the powers vesting in him under this rule to any officer of the
Tehsil/Town Municipal Administration, to the extend and subject to such terms and
conditions as may be specified in such order as may, in the same manner, alter, modify or
withdraw such delegated powers.

11.7.1. Operation of accounts of Local Fund 95

(1) The Tehsil/Town Nazim shall operate the accounts of local fund of the Tehsil/Town
Municipal Administration jointly with the Tehsil/Town Municipal Officer where the
amount to be drawn from the account by cheque exceeds Rs. 50,000/-:
Provided that the Tehsil/Town Municipal Officer (Finance) may be authorized in writing
by the Tehsil/Town Nazim to operate the accounts jointly with him in the absence of
Tehsil/Town Municipal Officer.
Explanation.- The absence of Tehsil/Town Municipal Administration means when he is
either on leave for more than 10 days and the charge of his post has not been assigned to
another officer during the period of leave or the post of Tehsil/Town Municipal Officer is
vacant after transfer of the previous incumbent of the post.

(2) Where the amount of cheque is less than Rs. 50,000/- the cheque shall be signed jointly
by the Accounts Officer and the Tehsil/Town Municipal Officer:
Provided that in case of a Co-unit, the cheque shall be signed jointly by the Chief Officer of
the Co-unit and the Tehsil/Town Municipal Administration.

11.7.2. Financial Powers 96

95
     Section 35 of Tehsil/Town Muncipal Administration, Rules of Business, 2002
96
     Rule 33 of PLG (Accounts) Rules 2001
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The following authorities of the Tehsil/Town Municipal Administration shall have the
same financial powers of the category of officer indicated against that authority as given in
the Second Schedule, Part 1 (powers common to all departments) in the Delegation of
Financial Power Rules, 1990 of the Government of Punjab for sanctioning and incurring
contingent expenditure expenditure out of local fund for items duly provided in the
sanctioned budget;

         Authority                                                         Category of officer

         (a) Tehsil/Town Nazim                                             Full Powers.
         (b) Tehsil/Town Municipal Officer                                 Category II Officer.
         (c) Tehsil/Town Officer                                           Category III Officer.

11.8. Checks on the powers of Tehsil Nazim

11.8.1. Setting aside an order of Tehsil Nazim 97

(1) On a motion initiated by the District Government, the Zila Council may, by a resolution
stating the grounds thereof, passed by a simple majority of its total membership, set aside
an order or decision of general application taken by Tehsil Nazim, if it considers the same
to be against the interest of the people or public policy.
(2) The result of the approval of the resolution of the Zila Council referred to in sub-section (1)
shall be notified by the District Government.

11.8.2. Setting aside the order of Tehsil Nazim by the Chief
Executive of the Province 98

See Section 18.2.3. for detail

11.9. Power of Tehsil Nazim to set aside decisions of Union Nazim
99



(1) On a motion initiated by the Tehsil Nazim or Town Nazim, Tehsil Council or, as the
case may be, Town Council may, by a resolution stating the grounds thereof, passed by a
simple majority of its total membership, set aside an order or decision taken by Union
Nazim, if it considers the same to be against the interest of the people or public policy.
(2)    The result of the resolution referred to in sub-section (1) shall be notified by the
Tehsil Council or Town Council, as the case may be.

11.10. Power of Tehsil Nazim to Conduct Enquiries 100


97
   Section 64 of PLGO 2001
98
   Section 64 A of PLGO 2001
99
   Section 82 of PLGO 2001
100
    Section 136 of PLGO 2001
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(1) The Zila Nazim may require any Tehsil Nazim, Town Nazim or Union Nazim in the
district to conduct an enquiry into any matter concerning respective local government and
submit the report along with the proceedings of the enquiry to the Zila Nazim.
      (1 A) Where the Zila Nazim is not satisfied with the conduct of enquiry carried out
under sub-section (1) he may arrange for an independent enquiry by an officer of the
District Government.
(2) On the basis of the findings of the enquiry, the Zila Nazim shall advise the concerned Nazim
to take appropriate action on the report within thirty days and place it before the respective
Council for information.

11.11. List of cases to be submitted to the Tehsil/Town Nazim for
his approval before issuance of orders 101

(1) Annual Budget Statement.
(2) Laying of Supplementary Statement of expenditure before the Tehsil/Town Council.
(3) Cases in which Provincial Government has issued directions.
(4) Complaints to the Provincial Local Government Commission about dispute between
    and department of the Government, District Government/City District Government and
    Tehsil/Town Municipal Administration or between two Tehsil/Town Municipal
    Administration.
(5) All cases which are liable to involve Tehsil/Town Municipal Administration into
    controversy with Provincial Government, District Government/City District
    Government or with another Tehsil/Town Municipal Administration.

11.12. List of cases to be submitted to the Tehsil/Town Nazim for
information 102
(1)    All periodical reports of T.M.O. & T.Os.
(2)    Press notes issued by T.M.O. & T.Os.
(3)    Decisions or Guidance by Local Government Commission.
(4)    Policy decision, directives and orders of District Government, Provincial or Federal
       Government & laws, rules and regulations of the Provincial Government related to
       Tehsil/Town Municipal Administration.

11.13. Role of Tehsil Nazim as assigned in Punjab District
Government and Tehsil Municipal Administration (Budget) Rules
2003
For detail see Section 1.6.1.




101
      Schedule II, Rule 5 (2) of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
102
      Schedule III, Rule 5 (3) of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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11.14. Role of Tehsil/Town Nazim as assigned in Punjab
Tehsil/Town Municipal Administration Rules of Business, 2002

11.14.1. Internal Audit

(1) The head of Internal Audit office shall report to the Tehsil Nazim.
(2) The functions of internal Audit office shall be as prescribed by the provincial
Government.
(3) The Organizational set up of Internal Audit office shall be as approved by the provincial
Government.

11.14.2. Inspections                         by        the        Provincial               Local           Government
Commission

(1) The Tehsil/Town Municipal Administration shall provide all the necessary support to
the Inspection team deputed by the Provincial Local Government Commission while
conducting annual and special inspections of the Tehsil/Town Municipal Administration.
(2) The offices of the Tehsil Municipal Administration shall provide all the necessary
assistance and relevant documents to the Commission promptly under intimation to the
Tehsil Nazim.

11.15. Punjab Village Councils and Neighbourhood Councils,
Election Rules, 2004

11.15.1. Election programme

The Tehsil Nazim or, as the case may be, Town Nazim shall notify the election programme
at least fourteen days before the election.

 (i) The date, time and place for receipt, registration and scrutiny of the papers of the
      candidates;
 (ii) Polling day and
 (iii)Any other matter which may be necessary for the information and assistance of voters
      and candidates.




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                       Chapter 6: Tehsil/Town Administration

12. Tehsil/Town Administration
12.1. Functions and powers of the Tehsil Municipal
Administration 103

(1) The functions and powers of the Tehsil Municipal Administration shall be to–
    (a) Prepare spatial plans for the tehsil in collaboration with Union Councils, including
        plans for land use, zoning and functions for which the Tehsil Municipal
        Administration is responsible;
    (b) Seek approval of the Tehsil Council to the spatial plans prepared by it after due process
        of dissemination and public enquiry, incorporating modifications on the basis of such
        inquiry;
    (c) Execute and manage development plans;
    (d) Exercise control over land-use, land-subdivision, land development and zoning by public
        and private sectors for any purpose, including for agriculture, industry, commerce
        markets, shopping and other employment centers, residential, recreation, parks,
        entertainment, passenger and transport freight and transit stations;
    (e) Enforce all municipal laws, rules and bye-laws governing its functioning:
        Provided that the Tehsil Municipal Administration may, with the approval of Tehsil
        Council, exempt any Union from application of any specific provision of the bye-
        laws made by the Tehsil Council under this Ordinance:
        Provided further that the Government may, on the recommendations of Tehsil
        Municipal Administration through District Government, exempt any Union or a part
        thereof from the application of rules relating to land use, building control, tax on
        property or in any other matter dealing with municipal services:
        Provided also that such exemption shall not extend to any organised housing schemes,
        zoning of industrial and commercial areas, and matters concerning environmental
        protection;
    (f) Prevent encroachments;
    (g) Regulate affixing of sign-boards and advertisements;
    (h) Provide, manage, operate, maintain and improve the municipal infrastructure and
        services, including-
           (i) Water supply and control and development of water sources, other than
               systems maintained by the Union and Village Councils;
          (ii) Sewage and sewage treatment and disposal;
         (iii) Storm water drainage;
         (iv) Sanitation and solid waste collection and sanitary disposal of solid, liquid,
               industrial and hospital wastes;
          (v) Roads and streets, other than roads falling under the jurisdiction of, and
               maintained by, the District Government or Government and streets maintained
               by the Union Administration or Village Council;

103
      Section 54 of PLGO 2001
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            (vi) Traffic planning, engineering and management including traffic signalling systems,
                  signs on roads, street markings, parking places, transport stations, stops, stands and
                  terminals;
           (vii) Street lighting;
         (viii) Fire fighting;
            (ix) Parks, playgrounds, open spaces and arboriculture; and
             (x) Slaughter houses;
     (i) Compile information provided by Union and Village Councils of prioritised
          projects in the tehsils;
     (j) Prepare budget, long term and annual municipal development programmes in
          collaboration with the Union Councils, under the directions of Tehsil Nazim;
     (k) Maintain, with the assistance of the District Government, Union and Village
          Councils, a comprehensive data base and information system for Tehsil Municipal
          Administration and provide public access to it on nominal charges;
104[23]
       [(l)         Propose taxes, cesses, user fees, rates, rents, tolls, charges, surcharges,
          levies, fines and penalties under Part-III of the Second Schedule for approval of the
          Tehsil Council and notify the same after such approval;]
   (m) Collect approved taxes, cess, user fees, rates, rents, tolls, charges, fines and
          penalties;
    (n) Organize sports, cultural, recreational events, fairs and shows;
105[24]
       [(nn)        organize cattle fairs and cattle markets;]
     (o) Co-ordinate and support municipal functions amongst Unions and Villages;
     (p) Regulate markets and services and issue licenses, permits, grant permissions and
          impose penalties for violation thereof as and where applicable;
     (q) Manage properties, assets and funds vested in the Tehsil Municipal Administration
          106[25]
                 [* * *];
     (r) Develop and manage schemes, including site development in collaboration with District
          Government and Union Administration;
     (s) Authorize an officer or officers to issue notice to a person committing any municipal
          offence and initiate legal proceedings for continuance of commission of such offence or
          for failure to comply with the directions contained in such notice;
     (t) Prosecute, sue and follow up criminal, civil and recovery proceedings against
          violators of municipal laws in the courts of competent jurisdiction;
     (u) Maintain municipal records and archives; and
     (v) Prepare financial statements and present them for internal and external audit in the
          manner as may be prescribed.
(2) The Tehsil Municipal Administration may,–


104[23]
        Substituted by the Punjab Local Government (Fifth Amendment) Ordinance 2002 (XXXV of 2002), which will
 remain in force under the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4, notwithstanding the
 maximum limit of three months prescribed under Article 128 of the Constitution of the Islamic Republic of Pakistan.
105[24]
        Added by the Punjab Local Government (First Amendment) Ordinance 2001 (XVIII of 2001), which will remain in
 force under the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4, notwithstanding the maximum
 limit of three months prescribed under Article 128 of the Constitution of the Islamic Republic of Pakistan.
106[25]
        The words “and Tehsil Council” deleted by the Punjab Local Government (Fifth Amendment) Ordinance 2002
 (XXXV of 2002), which will remain in force under the Provisional Constitution (Amendment) Order 1999 (9 of 1999),
 Article 4, notwithstanding the maximum limit of three months prescribed under Article 128 of the Constitution of the
 Islamic Republic of Pakistan.
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           (a)    Assign or contract out, on such terms and conditions as are approved by the
       Tehsil Council and after inviting public objections, any of its functions to any public-
       private, public or private organization:
       Provided that responsibility for discharge of such functions shall continue to vest with
       the Tehsil Municipal Administration.
           (b) On such terms and conditions as are mutually agreed, transfer its functions or
               responsibilities with regard to providing municipal services to the Union
               Administration or Village Council:
                   Provided that no function or responsibility shall be transferred without
               allocation of corresponding resources and funds:
                   Provided further that the responsibility to regulate and monitor such
               functions and services shall remain with the Tehsil Municipal Administration.
           (c) By an agreement and on such terms and conditions as may be mutually agreed,
               perform any function of the District Government;
           (d) With funds raised through voluntary contributions or external grant, but without
               recourse to additional enhanced taxation, user charges or fees or recourse to any
               other sources of public funds and without incurring debt of any nature,
               undertake any development project;
           (e) With the approval of the Government and concerned regulatory authorities of
               the Federal Government and Provincial Government, set-up, acquire, manage
               and operate any commercial activity on a self-financing basis with no liability to
               the public exchequer; and
           (f) Set-up a corporate body to perform any of its functions, singly or jointly with
               other public or private bodies:
               Provided that responsibility for discharge of such functions shall continue to
               vest with the Tehsil Municipal Administration.

12.2. Entrustment of functions by District Government, etc 107

See Section 4.7. for details

12.3. Punjab District Government and Tehsil Municipal
Administration (Budget) Rules 2003

See Section 5.4 for detail.

12.4. The Punjab Local Government (Commercialization) Rules,
2004

12.4.1. Regulation of land use

The land uses shall be regulated in accordance with the land use plan prepared under the
approved plan notified by the City District Government in case and Tehsil Municipal

107
      Section 78 of PLGO 2001
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Administration or Town Municipal Administration, as the case may be, for all the other
places, after approval by the local council concerned and vetting by the Housing, Urban
Development and Public Health Engineering Department, Government of the Punjab.

12.4.2. Commercialization charges

(1) Commercialization charges at the rate of 20% shall be received-
(a) For the urban commercial land, on the basis of valuation tables prepared under the
    Stamp Act, 1899; and
(b) For the areas in respect of which such valuation tables are not applicable, on the
    average sale price of preceding twelve months of the adjacent properties of the area;
Provided that for the purpose of calculation of charges the area left under setback shall be
    excluded.
Provide further that government may, on the recommendation of Commercialization
    Committee and in the public interest, exempt from payment of Commercialization
    charges to such conversion on land use on annual basis for projects run by charitable
    organization operating on no profit and non-commercial basis and exempted from
    income tax by the Government of Pakistan.
(2) Payment of Commercialization charges shall be made in lump sum; provided that the
    Commercialization Committee may, on the request of applicant, allow three equal
    installments of the remaining amount, covering a period of twelve months, in case
    where at least fifty percent down payment has already been made, and in case of failure
    to deposit the installment within stipulated period and even after the lapse of grace
    period of three months, the deposited amount shall stand forfeited in favor of the
    Government.
(3) The Building plan shall be approved by the respective Tehsil Municipal Administration
    or Town Municipal Administration, as the case may be, only after full payment of
    Commercialization charges has been made.
(4) A rebate at the rate of five percent of the total Commercialization charges shall be given
    to the applicant who has paid such charges in lump sum within a period of thirty days
    from the receipt of demand notice.
 The concerned local Government shall maintain a separate head of account for the income
    generated from Commercialization charges which shall be utilized exclusively for the
    widening of roads, development of sewer system and development of other
    infrastructure in close proximity of such Commercialization and building.

12.5. Punjab Local Governments (Fiscal Transfer) Rules, 2004

12.5.1. FORM FTR 9 C
(See Rule16)

Monthly Receipts Report for ______________________20

Tehsil Municipal Administration _________________________


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Major/Minor/Detailed                       Previous quarter               Actual for            the Progressive
Receipts Heads                                                            quarter




Total
Includes receipts from all sources of TMA.

12.5.2. Form FTR 10-A
(See Rule 16)

Yearly Expenditure Report for ____________________20

Tehsil Municipal Administration ____________________


Functions            01100           01200               02000                 03000                 Contingenci           Others
                                                                                                     es
                     Salary          Salary of Regular                         Other
                     of              Staff     Allowances                      Allowances
                     Officers                                                                                              Rs
                                     Rs                                                              Rs
                     Rs


Naib Nazim
and Council

Nazim’s
Office

TMO

TO Finance

TO Planning

TO
Infrastructure

TO
Regulation

Total

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Filled TO (F)

12.6. Punjab Private Site Development Schemes (Regulation)
Rules, 2005

12.6.1. Scrutiny of Scheme

(1) A Developer shall submit an application for sanction of Scheme to (a) the Lahore
Development Authority in case Scheme falls in the area of City District, Lahore, (b)
concerned Development Authority in case Scheme falls in its controlled area as defined
under the Development of Cities Act, 1976 and (c) the concerned Tehsil Municipal
Administration (TMA) in all other cases.
(2) No such application shall be entertained unless it is accompanied by: -
 (a) Scrutiny fee@ Rs.100 per kanal of the proposed Scheme area;
 (b) Developer’s ownership/title documents in respect of land proposed for the Scheme
     along with khasra plan (aks-e-shajra) duly verified by the concerned District Officer
     (Revenue);
 (c) Non encumbrance certificate pertaining to the land proposed for the Scheme duly
     issued by the competent authority;
 (d) Location plan and layout plan of the Scheme including the division of the Scheme
     into plots, provision for streets. Drains and open spaces, reservation of land for public
     utility services to be transferred to the Development Authority or Tehsil Municipal
     Administration, as the case may be, prepared by a Town Planner keeping in view
     planning standards as per rule 6;
 (e) Topographic/site survey of the area;
 (f) Copy of the national identity card of the Developer or its authorized representative;
 (g) Details of land proposed to be acquired, if any, provided that land proposed to be
     acquired shall not exceed 20% of the total area of the housing scheme;
 (h) Statement of the works that shall be executed at the cost of the Developer; and
 (i) Statement of the period during which the area shall be developed.

(3) Prior to the acceptance or refusal of the application, and approval of the designs and
specifications, the Tehsil Municipal Administration shall get the Scheme, designs and
specification scrutinized by a committee called the Scrutiny Committee.
(4) The Scrutiny Committee shall comprise the following: -

        (a)          District Coordination Officer                                                  Convenor
        (b)          Executive District Officer (Works & Services)                                   Member
        (c)          Executive District Officer (Revenue)                                            Member
        (d)          Deputy Director, PHATA Sub Region.                                              Member
        (e)          TMO of the concerned TMA                                                        Member
        (f)          T.O. (Planning) of the concerned TMA.                                      Member/Secretary

(5) The Committee may, if deemed appropriate, also seek assistance from any expert.


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(6) Within seven days of receipt, the Tehsil Municipal Administration shall forward the
application, designs and specifications to the Scrutiny Committee for its examination and
recommendation.

12.6.2. Sanction and its Conveyance

(1) The Development Authority shall take a final decision regarding sanction of the
    Scheme within 15 days of completion of scrutiny in accordance with its procedure.
(2) The Scrutiny Committee shall forward its recommendation to the Tehsil Municipal
    Administration within seven days of completion of scrutiny.
(3) The Tehsil Municipal Administration shall make final decision regarding the sanction
     of the Scheme within fifteen days of receipt of recommendation of the Scrutiny
     Committee.
(4) If the Development Authority or Tehsil Municipal Administration, as the case may be,
     proceeds to sanction the Scheme, then prior to issuance of such sanction, it shall require
     the Developer to fulfill within 15 days the following requirements.
  (i) Deposit the prescribed fee for sanction;
  (ii) Submit transfer deed for transfer of the area under roads, open spaces / parks and
       graveyard to the Development Authority or Tehsil Municipal Administration, as the
       case may be: -
  (iii)Mortgage 20% of the saleable area of the Scheme of furnish bank guarantee of
       National Bank of Pakistan or The Bank of Punjab equivalent to the total cost of
       development works as security for due completion of development works in the name
       of Development Authority or Tehsil Municipal Administration, as the case may be,
       and
  (iv) Transfer 1% of the total Scheme area for public buildings, excluding the area of
       mosque, to the Development Authority or Tehsil Municipal Administration as the
       case may be. The area so transferred shall not be used by the transferee for any other
       purpose.
(5) The Development Authority or Tehsil Municipal Administration, as the case may be,
shall, at the Developer’s cost, cause to be published in two daily national newspapers
public notice giving the details of plots mortgaged with it, if any, providing that such plots
shall not be purchased or disposed of until the same are released after satisfactory
completion of the development works.
(6) After fulfillment of the above requirements, a formal letter of sanction shall be issued
by the Development Authority or Tehsil Municipal Administration as the case may be
within ten days.
(7) No Scheme shall be advertised or publicized in any forum, media and press, or plots or
     houses shall be offered for sale in any Scheme prior to its sanction.
(8) The Developer shall include the following in the advertisement: -

a. Total area of the approved scheme along with its location;
b. Total number of residential and commercial plots of various sizes as approved by the
   Competent Authority;
c. The detail of plots mortgaged with the Development Authority or Tehsil Municipal
   Administration as the case may be;
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d. Period for completion of development work(s);
e. Name of sanctioning authority and letter of sanction; and
f. In case of allocation of plots through ballot, it shall be indicated in the advertisement.

12.6.3. Execution of Scheme

(1) No person shall develop a Scheme except in conformity with these rules.
(2) If the Scheme is not developed within the stipulated period or if the development is not
in conformity with terms of the sanction, the Development Authority or the Tehsil
Municipal Administration as the case may be, may take over the development of the
Scheme and execute necessary works from the proceeds of sale of mortgaged plots or
encashment of bank guarantee. In case of deference, the same may be recovered from the
Developer as arrears of land revenue.

12.7. The Punjab Tehsil/ Town Municipal Administration (Works)
Rules, 2003

No. SOV (LG) 5-48/2002 In exercise of the powers conferred upon him under sub-section
(1) of section 191 of the Punjab Local Government Ordinance, 2001(XIII of 2001), the
Governor of the Punjab is pleased to direct that the following rules shall be made:

12.7.1. Schemes

Where a Tehsil/Town Municipal Administration has to undertake an original work costing
rupees five hundred thousand or more with regard to water supply, drainage, sewerage,
development of roads and streets lighting or any other similar service, the Tehsil/Town
Municipal Administration shall, subject to the provisions of the Ordinance and these rules
frame a scheme for the execution of such work:
Provided that works coating below five hundred thousand shall be prepared and approved
on the basis of cost estimated only.
A scheme shall be prepared as a rough cost estimated in the first instance. Such a scheme
may be prepared through the Tehsil/Town Municipal Administration or through such
technical agency as may be specified by the Government.
Where a scheme is prepared by an agency other than a Tehsil/Town Municipal
Administration, the Tehsil/Town Municipal Administration, may to such agency such fees
for the preparation of the scheme as may be fixed by Government either generally or in any
specified case.
A draft scheme prepared under these rules shall among other matters, specify-
 (a) Detailed history of the scheme including nature and location of the scheme;
 (b) Full particulars of the works to be executed;
 (c) Justification for the scheme;
 (d) The estimated cost;
 (e) The manner in which the scheme shall be financed;
 (f) The agency through which the scheme shall be executed;
 (g) The phases in which the scheme shall be executed;
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 (h) The period during which the scheme in its various phases shall be
      completed;
 (i) The benefits and returns from the scheme;
 (j) Agencies responsible for maintenance; and
 (k) Such other particulars as prescribed in the standard PC-I from issued by the
      planning and Development Department.
After the scheme has been sanctioned, the Tehsil/Town Municipal Administration shall
take all necessary steps to implement the scheme through the Tehsil Officer (Infrastructure
& Services) after issuance of formal administrative approval, technical sanction and
appropriation of funds.

12.7.2. Estimates & Plans

Whenever a necessity for undertaking an original work or a major work arises, the
concerned Tehsil/Town Nazim may require the Tehsil/Town Municipal Administration
Engineer to prepare the rough cost estimates or PC-1 for the works after vetting from the
Technical Sanctioning Authority.
When a work to be undertaken other than that relating to require and maintenance is under
the direct charge of Tehsil/ Town Municipal Administration, the Engineer Incharge shall
obtain the approval of the Tehsil/Town Nazim before the preparation of plans and
estimates.
The Tehsil/Town Municipal Administration shall follow the Composite Schedule of Rates
as notified by the Government of the Punjab, Finance Department.
Award of work in groups may be allowed by Tehsil/Town Officer (Infrastructure &
Services) in the interest of works with the prior approval of Tehsil/Town Nazim.
The tender invited under rule 50 shall be accepted by the Tehsil Municipal Officer on the
recommendations of Tehsil Officer (Infrastructure & Services) subject to the conditions
that-
The normal procedure for invitation of tenders had been adopted;
The rates quoted and amounts tendered are such that the total cost of the project shall, not
exceed the amount for which the technical sanction has been accorded by more than 4.5%;
and
Only the lowest tender is accepted unless reasons are recorded in writing for refusing the
same.
The estimates for a work under these rules shall be prepared in the form and manner
prescribed for the preparation of estimates in the West Pakistan Building and Road
Department Code.
An estimates on the basis of which a work is to be undertaken shall be subject to-
  (a) Sanction and grant of administrative approval by the competent authority.
  (b) Technical sanction by competent authority in accordance with the provisions of these
      rules; and
  (c) Availability of funds for the scheme.

The executive powers of Tehsil/Town Municipal Administration with regard to the grant of
administrative approval of each work or scheme up to five million included in the approved


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budget of a Tehsil/Town Municipal Administration shall vest in its Development
Committee comprising the following:-
   (a) Tehsil/Town Municipal Officer                   Chairman
   (b) Tehsil/Town Officer (infrastructure & Services) Member/Secretaryz
   (c) Tehsil/Town Officer (Finance)                   Member
   (d) Tehsil/Town Officer (Planning)                  Member

The schemes costing above rupees five million but not exceeding rupees twenty million
shall be submitted to the District Development Committee, as notified by the Planning and
Development Department, for administrative approval.
The scheme costing above rupees twenty million shall be submitted to the Government for
administrative approval;
Provided that the powers to accord administrative approval of scheme shall be subject to
revision by the Government through a notification in official gazette.
Unless Government otherwise decides, Local Government Engineers shall have the same
powers of technical sanction, approval of rates of non schedule items and all other powers
not specified in these rules as vest in the engineers of corresponding rank in the
Communications and Works Department, Public Health Engineering Departments,
Housing & Physical Planning department and officers of District Government as delegates
by the Government of the Punjab.
The authority competent to grant administrative approval or sanction may approve or
sanction the estimates subject to such modification as it may deem fit. Approval of the rates
in the administratively approved estimates shall constitute authority for approving rates in
the technical sanction.
An estimate for a maintenance work shall lapse after the expiry of the financial year to
which it relates. An estimate for a work, other than a maintenance work, shall unless
otherwise specified, lapse after a period of three years.
During execution of work or scheme, the cost of scheme shall not be allowed to exceed 15
% of the approved cost due to change in design, scope or rates. If the cost of scheme
exceeds such cost, a new scheme shall be formulated.

12.7.3. Annual Development Plan

The Tehsil/Town Municipal Administration may prepare its Annual Development Plan and
get it approved by the concerned Tehsil/Town Council as per procedure laid down in the
Punjab Local Government (Budget) Rules, 2001.
Before the start of work on a project included in the Annual Development Plan the detailed
estimates of work shall be prepared and approved by the concerned Tehsil/Town Nazim.
The Annual Development Plan, among other matters, shall specify-
  (a) The various works to be undertaken;
  (b) The order in which to be undertaken;
  (c) The probable dates of the commencement and the completion of various works;
  (d) Whether a specified work shall be executed departmentally or through contractor or
      agency; and
  (e) Such other particular necessary or as may be specified by the Tehsil/Town Municipal
      Administration.

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The Annual Development Plan shall be placed before the concerned Tehsil/Town Council
in its ordinary meeting for consideration or approval which may sanction it with or without
modification.
The Annual Development Plan sanctioned or modified shall be published in such manner
as the Tehsil/Town Nazim may deem fit.
As soon as the Annual Development Plan is sanctioned, the Tehsil Officer (Infrastructure
& Services) shall, subject to the general direction of the concerned Tehsil/Town Nazim,
proceed to take such steps as may be necessary, to execute the work in accordance with the
Annual Development Plan.
The Tehsil Officer (Infrastructure & Services) shall submit to the concerned Tehsil/Town
Nazim on the seventh day of every month, progress report of the Annual Development Plan
for the preceding month.
The Tehsil/Town Nazim shall submit to the concerned Tehsil Council at least once in three
months the progress report about the implementation of the Annual Development Plan.
No new original work shall be executed unless it is included in the Annual Development
Plan, administratively approved and technically sanctioned by the competent forum or
authority.

12.7.4. Agencies for the Execution of Works

If a work is to be undertaken as part of a scheme, it shall be executed through such agency
as may be specified in PC-1 form issued by the Planning and Development Department or
rough cost estimate of the scheme.
If Government has sanctioned a grant for the execution of any work such work shall be
executed has been specified in the conditions for the grant, the work shall be executed by
such agency.
If a work is not covered by the provision of rule 31, it shall be executed by the Tehsil/Town
Municipal Administration.
Where a work is executed or is to be executed by an agency, Tehsil/Town Municipal
Administration shall pay such agency such charges for the execution of works as may be
fixed by the Government.
Where a work is executed an agency, Tehsil/Town Nazim and the Tehsil Officer
(Infrastructure & Services) shall keep in touch with the progress of the work at various
stages, and such agency shall forward to the Tehsil/Town Municipal Administration
monthly report about the progress of the work.
Whenever a work is to be executed by Tehsil/Town Municipal Administration it may be
executed departmentally, through a contract or through a Project Committee in accordance
with the Annual Development Plan;
Provided that the execution of work through Project Committee shall be liable to the
technical supervision and evaluation by the concerned Tehsil Officer (Infrastructure &
Services)/ Assistant Tehsil Officer (Infrastructure & Services) of the Tehsil/Town
Municipal Administration.

Subject to the provisions of these rules a Tehsil/Town Municipal Administration may be
carried out through the project Committee.


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The Project Committee for the execution of works shall consist of the following:-

Union Naib Nazim of the concerned
Union administration                                                                 Convenor
Two Councilors including one female
Nominated by the Tehsil/Town Nazim.
                                                                                      Members
Assistant Tehsil Officer (Infrastructure & Services)
Member/secretary

The Tehsil/Town Municipal Administration shall be competent to get the work executed
through the Project Committee under the order of the Nazim where the project costs up to
fifty thousand rupees and with approval of the Tehsil/Town Council where the project cost
up to one hundred thousand rupees.

Before the start of work the detailed estimate of the work shall b got technically sanctioned
by the competent authority.

The Project Committee shall be responsible for arranging the supply of material and skilled
labor, etc. at competitive rates by calling quotations etc. through open competition.

The Project Committee shall be responsible for the execution of work according to design
and specifications. The Project Committee shall also prepare and submit the completion
certificate in respect of each scheme separately in the pro forma prescribed by
Communication and Works Department.

The Tehsil/Town Municipal Nazim shall release the estimate cost of the project through
crossed cheque in the name of Convener Project Committee in two equals installments.
Before release the second installment a report shall be obtained by the Nazim of the
Tehsil/Town Municipal Administration from the secretary of the project Committee
certifying that the amount of first installment has been incurred properly and that the
progress of the work is satisfactory or in accordance with approved specification.

The funds so released shall be kept in an account of the scheduled bank to be jointly
operated by two members of the project Committee.

For the maintenance of accounts, the forms and register etc. prescribed under the Punjab
Local Government (Accounts) Rules, 2001 shall be used. The Secretary of the Project
Committee shall ensure the maintenance of the following record of each project:-

Detailed estimate duly approved administratively and technically sanctioned by the
competent authority.

The quotation and vouchers of all articles or materials etc. purchased by the Project
Committee duly verified by the convernor of the project Committee;


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Muster roll for payment of labor charges;
Inspection register for each scheme;
Completion report verified by all the members of the project committee; and
Assessment report o each work prepared by the Project Committee and duly verified by the
concerned Tehsil Officer (Infrastructure & Services)/ Assistant Tehsil Officer
(Infrastructure & Services).

All members of the Project Committee shall periodically inspect the Project and check the
quality of work.

Sub Engineer of the Tehsil/Town Municipal Administration of that area shall inspect all
Projects in his jurisdiction and provide technical guidance at the spot to the project
Committee regularly.

The accounts of the Project shall be rendered, within one month of the date of completion
of the Project, by the secretary of the Project Committee to the Tehsil officer (Finance) of
the concerned Tehsil/Town Municipal Administration.

12.7.5. Contractors

Any person possessing such qualification and experience as may be specified by the
Government may apply to the concerned Tehsil/Town          Nazim of the Tehsil/Town
Municipal Administration for the registration of his name as a contractor of a specific
category.

12.8. Punjab Tehsil/Town Municipal Administration Rules
of Business, 2002
12.8.1. Allocation of business

(1) The Tehsil/Town Municipal Administration shall consist of Tehsil/Town Officers as
well as such Co-Units that are located within its jurisdiction.
(2) The business of Tehsil/Town Municipal Administration shall be distributed amongst
Tehsil/Town Officers in the manner indicated in Schedule 1:

Provide that the functions assigned to the City District Government through notification by
the Government shall stand deleted from the business allocated to the Town Municipal
Administration falling within the area of that City District Government:
Provided further that the distribution of business shall not apply to Co-Units, which shall
continue providing municipal service under the executive control of Tehsil/Town Nazim
through the Tehsil/Town Municipal Officer until any contrary order is made by the
Government.
(3) Unless varied and notified by the Government, the decentralized officers in a
Tehsil/Town shall continue performing their assigned functions and provide services to the
people within their area of jurisdiction as they were doing on the commencement day of the
Ordinance.
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12.8.2. Organization of Tehsil/Town Officers

(1) Each Tehsil/Town Officer shall consist of Tehsil/Town officers and such officials as the
Government may determine.
(2) The Tehsil/Town Municipal Officer, shall, by means of a standing order and with the
approval of the Tehsil/Town Nazim, distribute the work among the officers, branches and
sections of each Tehsil Office.
(3) The duty list of all the officials in Tehsil/Town Municipal Administration shall be
prepared and complied in the form of a booklet by Tehsil/Town Municipal Officers for the
ready reference. A copy of the same shall be submitted to the Tehsil/Town Nazim and
other concerned officers.
(4) The duty lists shall be reviewed by the Tehsil/Town Officers and the Chief Officer on
yearly basis for identifying redundant jobs in the office concerned and issue revised lists if
deemed necessary. The Tehsil/Town Officer or the Chief Officer on the basis of the review
carried out under sub-rule (4) may recommend reduction of posts or otherwise in the
annual budget of his office.
(5) If in the opinion of the Tehsil/Town Officer or the chief Officer, new posts are required
in an office under his jurisdiction, he shall submit a detailed justification for creation of
such new post along with the budget proposal.
(6) The Tehsil/Town Municipal Administration Officer shall supervise the work assigned
to the officer, branches and sections of each Tehsil/Town Officer as well as Co-Units under
his control.
(7) In the absence of the Tehsil/Town Municipal Officer for any reason, the Tehsil/Town
Nazim may assign the charge of the post of the Tehsil/Town Municipal Officer to any
Tehsil/Town Municipal Administration:
Provided that in the event of absence of the Tehsil/Town Municipal Officer due to his
transfer the case for posting of a regular Tehsil/Town Municipal Officer shall be initiated
without any delay.
Explanation.- For the purpose of this rule, the absence of Tehsil/Town Municipal Officer,
the Tehsil/Town Nazim may, in consultation with the Tehsil/Town Municipal officer
assign the additional charge of the post of the Tehsil/Town Officer or the Chief Officer, as
the case may be.

12.9. Functions and powers of the Tehsil/Town Municipal Officer
108



In addition to the duties and functions assigned to him under any other provisions of the
Punjab Local Government Ordinance, 2001 and these rules, Tehsil/Town Municipal
Officer shall:-
(a) Be the Principal Accounting Officer of the Tehsil/Town Municipal Administration and
shall be the local person in the Tehsil/Town Municipal Administration.
(b) Co-ordinate the activities of all Tehsil/Town Officer and shall be responsible for
execution of sanctioned policy relating to the Tehsil/Town Municipal Administration;
(c) Have the powers to call for any case or information from any Tehsil/Town Officer;

108
      Rule 6 of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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(d) Where the Tehsil/Town Nazim’s order appear to involved a departure from rules,
regulations or Government policy., resubmit the case to the Tehsil/Town Nazim inviting
his attention to the relevant rules, regulations or Government policy and if the Tehsil/Town
Nazim still disagrees with the Tehsil/Town Officer, refer the case through District Co-
ordinate Officer to the Provincial Local Government Commission for decision with a copy
to the Tehsil/Town Nazim; and
(e) In matter of policy and important decisions, the Tehsil/Town Municipal Officer shall
obtain approval of the Tehsil/Town Nazim before communicating such matters and
decisions to the Government.

12.9.1. Inspection by the Tehsil/Town Municipal Officer 109

(1) The Tehsil/Town Municipal Officer shall inspect the working of officers in
Tehsil/Town Municipal Officer once every six-month. He shall pay special attention to-
(i) Compliance with the rules, standing instructions, orders and office directives.
(ii) Security arrangements;
(iii) General office management; and
(iv) Proper use and care of property, equipment and stationary etc. under the control of an
     office.
(2) A copy of the inspection report shall be submitted to the Tehsil/Town Nazim. The
report shall also indicate steps taken or required to be taken for corrective measures.
(3) The Tehsil/Town Officer or the Chief Officer shall take following actions required to be
taken for corrective measures.

12.10. Duties and Functions of Tehsil/Town Officer 110

1) A Tehsil/Town Officer, in additions to the provisions of the Punjab Local Government
Ordinance, 2001 shall:-
   (a) assist the Tehsil/Town Municipal Officer in formulation of policy and bring the
       cases to the notice of the Tehsil/Town Municipal Officer which are required to be
       submitted to the Tehsil/Town Nazim under these rules;
   (b) duly executed the sanctioned policy;
   (c) Exercise general supervision over programmers, projects, services and activities of
       the officer under his control;
   (d) exercise general supervision for taxations and bye-laws to the Tehsil/Town Council
       through the Tehsil/Town Municipal Officer and Tehsil/Town Nazim; provided the
       taxation proposals shall be scrutinized by the Tehsil/Town Officer (Finance) before
       submission to Tehsil/Town Municipal Officer and Tehsil/Town Nazim.
   (e) Be responsible to the Tehsil/Town Municipal Officer for proper conduct of the
       business of the Tehsil/Town Officer;
   (f) Subject to any general or special order of Government in this behalf, issue standing
       orders specifying the cases or other classes of cases which may be disposed of by an
       officer subordinate to the Tehsil/Town Municipal Officer, it shall be duty of the
       Tehsil/Town Municipal Officer to suggest a definite line of action.
109
      Rule 31 of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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      Rule 7 of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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12.11. General procedure for disposal of business 111

(1) Instructions as to the manner of disposal of the business of the Tehsil/Town
Administration shall be soused by the Tehsil/Town Municipal Officer with the approval of
Tehsil/Town Nazim.
(2) If any doubt arises as to the Tehsil/Town Officer to which a case properly pertains, the
matter shall be referred to the Tehsil/Town Municipal Officer, who with the approval of the
Tehsil/Town Nazim shall refer the case to the Government, and the orders thus passed shall
be final.
(3) All orders shall be made in writing. Where a verbal order is made, the officer receiving
the order shall reduce it in writing and as soon as may be, shown it to the authority making
the order.
(4) If any order contravenes any law, rule or policy decision it shall be the duty of the
officer next below the officer making such order to point it out to the officer making the
order and the latter shall refer the case to the next higher authority.
(5) if any doubt or dispute arises as to the interpretation of these rules, the case shall be
referred to the Government whose decision thereon shall be final.

12.12. Orders, Instruments, Agreements and Contracts 112

(1) All executive actions of the Tehsil/Town Municipal Administration shall be expressed
to be taken in the name of the Tehsil/Town Municipal Administration.
(2) Subject to the provisions of the Ordinance an d the rules framed there under, every
order, instrument, agreement or contract of the Tehsil/Town Municipal Administration
shall be expressed to be made in the name of Tehsil/Town Municipal Administration and
shall be executed by the Tehsil/Town Nazim or an officer duly authorized by him for this
purpose.
(3) The Tehsil/Town Municipal Officer shall sign the notification on behalf of the
Tehsil/Town Municipal Administration for publication in the Official Gazette.

12.13. Officer Procedure

12.13.1. Consultation among officers 113

(1) Where the subject of a case concerns mere than one officer:-

  (a) the Tehsil/Town officer concerned or the chief Officer shall be responsible be
      responsible for consulting the other officers; and
  (b) no order shall be issued nor shall the case be submitted to the Tehsil/Town Nazim,
      until it has been considered by all the officers concerned;



111
    Rule 8 of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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    Rule 9 of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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    Rule 10 of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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Provided that in cases of urgency, and with the approval of the Tehsil/Town Nazim, this
requirement may be dispensed with, but the case shall, at the earliest opportunity,
thereafter, be brought to the notice of the other officer concerned in writing.
(2) Where a case is referred by one officer to another officer for consultation, all relevant
facts and the points necessitating the reference shall be clearly brought out.
(3) In the event of difference of opinion amongst the officers, the Tehsil/Town Officer or
the Chief Officer primarily concerned shall refer the case to the Executive Committee
constituted under rule 14.
(4) A Tehsil/Town Officer or a Chief Officer may ask through Tehsil/Town Municipal
Officer to see a case of another officer if it is required for the disposal of a case pending in
his office.
(5) In case a Tehsil/Town Officer or a Chief Officer has submitted a case directly to the
Tehsil/Town Nazim for any cogent reason, the Tehsil/Town Nazim shall after recording his
decision return the case through the Tehsil/Town Municipal Officer. In case the
Tehsil/Town Municipal Officer considers that the proposal of the Tehsil/Town Municipal
Officer or the Chief Officer or the decision of the Tehsil/Town Nazim is against the policy
of the Government or is contrary to the laws or rules for the time being in force, he shall
resubmit the case of the Tehsil/Town Nazim proposing proper line of action and for
reconsideration.
(6) The Tehsil/Town Municipal Officer may ask to see a case of any officer involving
important policy question.

12.13.2. Consultation with Tehsil/Town Finance Officer 114

(1) No Tehsil/Town Officer shall, without previous consultation with the Tehsil/Town
Finance Officer, authorize any order which in particular involves:-
       (a) relinquishment, remission or assignment of revenue relating to local funds,
           actual or potential, or furnish a guarantee against it, or grant of all kind of
           leases;
       (b) expenditure for which no provisions exists;
       (c) levy of taxes, duties, fees or cesses listed in Part II of Second Schedule of the
           Punjab Local Government Ordinance, 2001
       (d) re-appropriation within budget grants; and
       (e) interpretation of bye-laws made by the Finance officer.

(2) No proposal, which requires previous consultation with Finance Office under-rule (1)
and to which the Finance Office has not concurred, shall be proceeded with unless a
decision to that effect has been taken by the Tehsil/Town Council. Formal Orders shall
only be issued after the Finance Office has exercised requiring legal advice.

12.13.3. Legal Advice 115

The Tehsil/Town Municipal Officer shall consult the Tehsil/Town Nazim regarding
cases/matters requiring legal advice.
114
      Rule 12 of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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      Rule 13 of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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12.13.4. Executive Committee 116

(1) The Tehsil/Town Nazim shall constitute an Executive Committee with the Tehsil/Town
Municipal Officer as its Chairman and all Tehsil/Town Officer and chief Officers its
members, to deal with all matters concerning two or more offices, all matters of
Administrative, financial or public policy, to facilitate coordination among the offices of
the Tehsil/Town Municipal Administration, to provide avenue for the consideration of
matters of common interest and to tender advice in any case that may be referred to the
Tehsil/Town Council or the Tehsil/Town Nazim.

(2) A Tehsil/Town Officer or a Chief Officer, who wishes a particular matter to be
discussed in the Executive Committee meeting, shall apprise the Tehsil/Town Municipal
Officer of his intention of doing so and forward ten copies of a brief note on the subject
which would form the basis of discussion.
(3) The Tehsil/Town Municipal Officer shall issue notice of the meeting together with the
agenda, well in advance of the meeting provided that urgent items may be considered at
short notice.
(4) Minutes of the meeting shall be recorded by an officer nominated by the Tehsil/Town
Municipal Officer who shall attend the meeting for the purpose and circulate such minutes
after approval by the Tehsil/Town Municipal Officer.
(5) In the event of a difference of opinion on any issue amongst the members of the
Executive Committee, the case shall be submitted to the Tehsil/Town Nazim through the
Tehsil/Town Municipal Officer.

12.13.5. Manner of submission of cases 117

(1) When a case is required to be submitted to the Tehsil/Town Municipal Officer, it shall
be the responsibility of the Tehsil/Town Officer or the Chief Officer concerned to ensure
that all relevant papers, reference and extracts of the laws and rules are submitted along
with the case for quick disposal.
(2) In his note, the Tehsil/Town Officer or the Chief Officer concerned shall certified that
all the relevant papers required for the disposal of the case have been submitted.
(3) All files and records shall be kept and maintained by the Tehsil Officer or Chief Officer
unit concerned in the prescribed manner.
(4) Any Officer who notices that tampering of records has been made by his staff or
colleague, he shall bring it to the notice of the Tehsil/Town Municipal Administration for
an appropriate action against the accused.
(5) No page of the file either of the note portion or of the correspondence portion shall be
removed.
(6) All notes shall be temperately written and shall be free from personal remarks.
(7) Proper decorum shall be observed in commenting upon the notes recorded by the senior
officers and where an error is to be pointed out and an opinion is to be criticized, it shall be
done in a respectful language.

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      Rule 14 of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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      Rule 15 of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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(8) If a note has been written in the note portion erroneously, it shall be crossed and a new
note shall be written.

12.13.6. Meetings 118

(1) The Tehsil/Town Officer and Chief Officer shall endeavor to convene meetings of all
the officers under his control once in a month to discuss:-
    (i) Important pending cases;
    (ii) Specific problems calling for general expression of views or exchange of ideas; and
    (iii) Questions of general interests concerning the Tehsil/Town Officer or the Chief
    Officer unit, as the case may be.
(2) Brief minutes shall be recorded mentioning only the salient points considered and the
decision taken. Individual viewpoint shall not be recorded except on request.

12.13.7. Information to be supplied to a Monitoring Committee 119

(1) The Chairman or a member of a Monitoring Committee shall not contact formally or
informally any officer or official other than the Tehsil/Town Officer or the Chief Officer
for obtaining information required by the Committee regarding his office.
(2) The Chairman of the Committee shall ask for information in writing and the officer
incharge shall supply the information as early as possible.
(3) Where the requisite information is of classified nature, the information shall be supplied
after observing all the formalities as prescribed in the relevant rules and instructions.

12.13.8. Service Record, performance Evaluation Reports or
Annual Confidential Reports 120

(1) The General/Establishment Branch of the Tehsil/Town Municipal Administration shall
be responsible to maintain the service record, performance evaluation reports or annual
confidential reports of all direct employees of the Tehsil/Town Municipal Administration
(formerly servants of local council): and, copies of performance evaluation reports and
annual confidential reports of all other officers an officials (formerly of the Local Council
Service and others) including those working in the Chief Officer units in line with the
policy and instructions issued by the Government on the subject.
(2) The General/Establishment branch of a Chief Officer unit shall be responsible to
maintain the service record of all direct employees (formerly servants of the local councils)
working in a Chief Officer Unit.

12.13.9. Promotion 121



118
    Rule 16 of   Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
119
    Rule 17 of   Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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    Rule 21 of   Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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    Rule 22 of   Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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(1) Case for promotion of officers and officials of the Provincial Government shall be
processed by the Government.
(2) Cases for promotion of the officers and officials of local Council Service posted in any
office of the Tehsil/Town Municipal Administration shall be processed in accordance with
the provisions of the relevant rules applicable to Local Council Service.
(3) Cases for promotion of officers and officials of the servants of local Government shall
be processed according to the rules applicable to such category of employees.

12.13.10. Bar against dealing with cases relating to officer’s own
promotion, transfer, pay or allowance or conduct 122

No officer shall deal with a case relating to his own promotion, transfer, pay or allowance
or with a case dealing with his own official conduct.

12.13.11. Administration and Financial Powers 123

No senior officers of Tehsil/Town Municipal Administration shall exercise the powers
delegated to a junior officer. If a situation requires the exercise of such authority by a
senior officer, he shall record the reasons for exercising the authority and submit the case to
the Tehsil/Town Nazim for information.

12.13.12. Periodical report of activities of offices 124

There shall be prepared, for information of the Tehsil/Town Nazim, a quarterly report of
the activities of each office by each Tehsil/Town Officer or Chief Officer in the prescribed
manner.

12.13.13. Submission of issues to Zila Mushawarat Committee 125

(1) The Tehsil/Town Municipal Administration shall under the directions of the
Tehsil/Town Nazim be responsible to prepare the summary on each of the issues to be
brought before the Zila Committee.
(2) The Tehsil/Town Municipal Officer shall be responsible for follow up action on the
decision taken by the Zila Mushawarat Committee.

12.13.14. Action on the reports of the Monitoring Committee 126

(1) The report of the monitoring Committees regarding Tehsil/Town Municipal
Administration shall be examined by the Tehsil/Town Municipal Officer and a summary


122
    Rule 23 of   Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
123
    Rule 24 of   Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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    Rule 25 of   Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
125
    Rule 26 of   Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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    Rule 27 of   Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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shall be submitted to the Tehsil/Town Nazim for suggesting a lien of action against any
inefficient, incompetent and corrupt or official of the Tehsil Municipal Administration.
(2) The Tehsil/Town Nazim shall inform the Council about the action taken by him on the
reports of the Monitoring Committee.

12.13.15. Internal Audit 127

(1) The head of Internal Audit office shall report to the Tehsil Nazim.
(2) The functions of internal Audit office shall be as prescribed by the provincial
Government.
(3) The Organizational set up of Internal Audit office shall be as approved by the provincial
Government.

12.13.16. Inspections by the Provincial Local Government
Commission 128

(1) The Tehsil/Town Municipal Administration shall provide all the necessary support to
the Inspection team deputed by the Provincial Local Government Commission while
conducting annual and special inspections of the Tehsil/Town Municipal Administration.
(2) The offices of the Tehsil Municipal Administration shall provide all the necessary
assistance and relevant documents to the Commission promptly under intimation to the
Tehsil Nazim.

12.13.17. Action on the reference received from Zila Mohtasib 129

(1) The reference received from the office of Zila Mohtasib shall be attended to promptly
for compliance under intimation to the Tehsil/Town Officer.
(2) The reference requiring action by the Tehsil/Town Municipal Administration shall be
implemented in letter and spirit.

12.13.18. Weeding of records 130

(1) Records of the Tehsil Municipal Administration shall be scrutinized after every five
years by the incharge of the office.
(2) The instructions of the Provincial Government for weeding out records and
classification of files shall be applicable to the records of the Tehsil/Town Municipal
Administration. All decision for retention or otherwise of record etc. shall be taken in the
list of such instructions.
(3) The Tehsil/Town Municipal Officer shall organize a central record room where record
of permanent nature shall be retained and preserved for specified periods.


127
    Rule 29 of   Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
128
    Rule 30 of   Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
129
    Rule 32 of   Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
130
    Rule 33 of   Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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12.13.19. Posting, transfers and Financial Powers 131

(1) The Authorities for posting and transfer of officers/officials in the offices working
under the control of Tehsil/Town Municipal Administration shall be as follows:-
    (d) Where WASA or Development Authorities or both are part of Tehsil/Town
        Municipal Administration:

Category of officers/officials                                                                      Authority

(i) BS-17 and above                                                                      Tehsil/Town Nazim
   (except TOs/COs)
(ii) BS-16 and below                                                          Tehsil/Town Municipal Officer
     (except TOs/COs)

       (e) Where Tehsil/Town Municipal Administration is located at District Headquarters:

           Category of officers/officials                                                                     Authority

(i) BS-12 and above                                                                      Tehsil/Town Nazim
   (except TOs/COs)
(ii) BS-11 and above                                                              Tehsil/Town Municipal Officer
   (except TOs/COs)

       (f) All other Tehsil/Town Municipal Administration

       Category of officers/officials                                                    Authority

(i) BS-9 and above                                                                       Tehsil/Town Nazim
   (except TOs/COs)
(ii) BS-8 and above                                                           Tehsil/Town Municipal Officer
   (except TOs/COs)

(2) The Tehsil/Town Nazim or the Tehsil/Town Municipal Administration may, by order in
writing, delegate the powers vesting in him under this rule to any officer of the
Tehsil/Town Municipal Administration, to the extend and subject to such terms and
conditions as may be specified in such order as may, in the same manner, alter, modify or
withdraw such delegated powers.

12.13.20. Operation of accounts of Local Fund 132

(1) The Tehsil/Town Nazim shall operate the accounts of local fund of the Tehsil/Town
Municipal Administration jointly with the Tehsil/Town Municipal Officer where the
amount to be drawn from the account by cheque exceeds Rs. 50,000/-:

131
      Rule 34 of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
132
      Rule 35 of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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Provided that the Tehsil/Town Municipal Officer (Finance) may be authorized in writing
by the Tehsil/Town Nazim to operate the accounts jointly with him in the absence of
Tehsil/Town Municipal Officer.
Explanation.- The absence of Tehsil/Town Municipal Administration means when he is
either on leave for more than 10 days and the charge of his post has not been assigned to
another officer during the period of leave or the post of Tehsil/Town Municipal Officer is
vacant after transfer of the previous incumbent of the post.

(2) Where the amount of cheque is less than Rs. 50,000/- the cheque shall be signed jointly
by the Accounts Officer and the Tehsil/Town Municipal Officer:
Provided that in case of a Co-unit, the cheque shall be signed jointly by the Chief Officer of
the Co-unit and the Tehsil/Town Municipal Administration.

12.13.21. Financial Powers 133

The following authorities of the Tehsil/Town Municipal Administration shall have the
same financial powers of the category of officer indicated against that authority as given in
the Second Schedule, Part 1 (powers common to all departments) in the Delegation of
Financial Power Rules, 1990 of the Government of Punjab for sanctioning and incurring
contingent expenditure expenditure out of local fund for items duly provided in the
sanctioned budget;

            Authority                                                         Category of officer

            (a) Tehsil/Town Nazim                                             Full Powers.
            (b) Tehsil/Town Municipal Officer                                 Category II Officer.
            (c) Tehsil/Town Officer                                           Category III Officer.


12.14. Miscellaneous Provisions

12.14.1. Protection and communication of official information 134

(1) No classified information acquired directly or indirectly from official documents or
relating to official matters shall be communicated by an employee of Tehsil/Town
Municipal Administration to the press, to non-officials, or officials belonging to other
Government offices, unless he has been generally or specially empowered to do so.
(2) Detailed instructions shall be issued by the Tehsil/Town Municipal Administration for
the treatment and custody of official documents, computer diskettes and information of a
confidential character.
(3) Ordinarily all official news and information shall be conveyed to the press through the
Tehsil/Town Municipal Officer in the manner prescribed generally or specially in each
case.

133
      Rule 36 of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
134
      Rule 37 of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
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12.14.2. Channel of correspondence 135

(1) Correspondence with the Provincial Government or the District Government or another
Tehsil/Town Municipal Administration shall be conducted by the Tehsil/Town Municipal
Officer and it shall ordinarily be addressed to the Secretary of the department concerned of
the Provincial Government or the District Coordination Officer of the district concerned, or
the Tehsil/Town Municipal Officer of the Tehsil/Town concerned, as the case may be.
(2) Correspondence with the Union Administration of the same Tehsil/Town shall be
conducted directly by the officers in respect of the subject allocated to them and it shall
ordinarily be addressed to the Union Nazim concerned.

12.14.3. Allocated Business of Tehsil/ Town Officers 136

Tehsil/Town Officer                                                 Allocated Business
                                                                    1. Regulate markets and service;
Municipal Regulation                                                2. Issue licenses, permits, grants permission
                                                                    and impose penalties for violation thereof as
                                                                    and when applicable.

                                                                    3. Management of municipal lands, estates,
                                                                    properties, facilities, assets and enterprises
                                                                    vested in the Tehsil/Town Municipal
                                                                    administration;
                                                                    4. Enforcement of all municipal laws, rules
                                                                    and bye-law governing the functions of
                                                                    Tehsil/Town Municipal Administration.
                                                                    5. Prevention of encroachment on public
                                                                    lands and places;
                                                                    6. Prosecute, sue and follow up criminal,
                                                                    civil and recovery proceedings against
                                                                    violators of municipal laws in the Courts of
                                                                    competent jurisdiction; and
                                                                    7. Regulate affixing of signboards and
                                                                    advertisement
Infrastructure and Services                                         1. Provision, management, operation,
                                                                    maintenance and improvement of the
                                                                    municipal infrastructure and services,
                                                                    including:
                                                                    (i) Water supply and control and
                                                                        development of water resources, other
                                                                        than systems maintained by the Union
                                                                        and Village Councils;

135
  Rule 38 of Punjab Tehsil/Town Municipal Administration Rules of Business, 2002
136
  Schedule I of PLGO 2001, Rule 3(2) of Punjab Tehsil/Town Municipal Administraion Rules of Business,
2002
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                                                                 (ii) Sewage and sewage treatment and
                                                                 disposal;
                                                                 (iii) Storm water drainage;
                                                                 (iv) Sanitation and solid waste collection
                                                                 and sanitary disposal of solid, liquid,
                                                                 industrial and hospital waste;
                                                                 (v) Roads and streets, other than roads
                                                                 falling under the jurisdiction of, and
                                                                 maintained by, the district government, or
                                                                 provincial     government       and   streets
                                                                 maintained by the Union Administration or
                                                                 Village Councils;
                                                                 (vi) Traffic planning, engineering and
                                                                 management including traffic signaling
                                                                 systems signs on road, street markings,
                                                                 parking places, transport stations, stops,
                                                                 stands and terminals.
                                                                 2. Organize sports, cultural, recreational
                                                                 events, fairs and shows;
                                                                 3. Organize cattle fairs and cattle markets;
                                                                 and
                                                                 4. Coordinate and support municipal
                                                                 functions amongst Union and Villages.
Planning                                                         1. Preparing spatial plans for the
                                                                 Tehsil/Town in collaboration with Union
                                                                 Administrations including plans for land
                                                                 use, zoning and functions for which
                                                                 Tehsil/Town Administration is responsible;
                                                                 2. Exercise control over land use, land sub-
                                                                 division, land development and zoning by
                                                                 public and private sectors for any purpose
                                                                 including agriculture, industry, commerce,
                                                                 markets, shopping and other employment
                                                                 centre, residential, recreations, parks,
                                                                 entertainment, passenger and transport
                                                                 freight and transit stations;
                                                                 3. Building control;
                                                                 4. Execute and manage development plans;
                                                                 5. Develop and manage schemes including
                                                                 site development in collaboration with
                                                                 District      Government       and    Union
                                                                 Administration;
                                                                 6. Compile information provided by Union
                                                                 and Village Councils of prioritized projects
                                                                 in the Tehsil/Town; and
                                                                 7. Maintain municipal records and archives.
Finance                                                          1. Prepare budget, long term and annual
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                                                                  municipal development programmes in
                                                                  collaboration        with      the       Union
                                                                  Administrations under the directions
                                                                  Tehsil/Town Nazim;
                                                                  2. Propose taxes, cess, user fees, rates, rents,
                                                                  tolls, charges, fines and penalties under Part
                                                                  II of the Second Schedule of the Punjab
                                                                  Local Government Ordinance, 2001 for
                                                                  approval of the Tehsil Council and notify
                                                                  the same after such approval;
                                                                  3. Collect approved taxes, cess, user fees,
                                                                  rates, rents, tolls, charges, penalties and
                                                                  fines;
                                                                  4. Management and control of local fund;
                                                                  5. Prepare financial statement and present
                                                                  them for internal and external audit in the
                                                                  manner as may be prescribed;
                                                                  6. Maintenance of accounts; and
                                                                  7. Maintain with the assistance of the
                                                                  District Government, Union and Village
                                                                  Council, a comprehensive database and
                                                                  information system for Tehsil/Town
                                                                  municipal administration and provide public
                                                                  access to it on nominal charges.

12.15. Punjab Village Councils and Neighbourhood Councils,
Election Rules, 2004

12.15.1. Electoral roll

(1) The latest electoral rolls prepared, by Election Commission of Pakistan shall be used for
election to the Council.

(2) The electoral rolls shall be arranged according to the respective Villages and
Neighborhoods by the Tehsil Municipal Administration or, as the case may by, Town
Municipal Administration.

12.15.2. Conduct of elections

(1) The Tehsil Municipal Administration or as the case may be, Town Municipal
Administration shall be responsible for the conduct of elections of the Council and shall
bear the expenses of such elections.

(2) The Tehsil Municipal Officer or, as the case may be, Town Municipal Officer or such
other, officer as may be appointed by the Tehsil Nazim or Town Nazim shall act as the
Returning Officer.

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(3) The Returning Officer may appoint such number of Assistant Returning Officers as are
necessary for the conduct of elections.

(4) The Returning Officer shall be responsible for--

(a) Making arrangements for the conduct of elections of the Council;

(b) Drawing up the list of polling stations:

 Provided that no polling station shall be located at a place, which belongs to, or is under
the control of any candidate;

(c) Arranging stationery and such other material, which may be necessary for the conduct
of elections;

(d) Preparing contingency plan in collaboration with the head of the police of the area for
maintaining law and order on the polling day electioneering; and

(e) Appoint for each polling station, in consultation with the District Government, a
Presiding Officer and such number of .Assistant Presiding Officers and Polling Officers, as
may be necessary, to assist the Presiding Officer.

 (5) The names of the Presiding Officers, Assistant Presiding Officers and Polling Officers,
the date and time of elections and the names of the polling stations shall be made public
through announcement in the mosques of the area.

 (6) The ballot papers shall be arranged by the Presiding Officer with the assistance of
polling staff on plain papers of- the size 4" x 4" using his official stamp and affixing his
signatures thereon.

12.15.3. Polling and election record

As soon as the polling process is over, the result sheets and other record of the election
shall be sent by the Presiding Officer to the Returning Officer who shall forthwith forward
the same to the Tehsil Municipal Administration or, as the case may be, Town Municipal
Administration.

12.15.4. Notifications

The names of the newly elected chairperson and members of the Council shall be notified
by the Tehsil Municipal Administration or, as the case may be, Town Municipal
Administration within twenty four hours after the election.




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12.16. The Punjab Local Government (Citizen Community Boards)
Rules, 2003

12.16.1. Definitions

(1) In these rules unless the subject or context otherwise require-

 (i) “CCB” means a Citizen Community Board as defined in the Ordinance
 (ii) “CCB Official” means such official of the District Government, Tehsil Municipal
      Administration or Union Administration, as the case may be, to whom the project
      proposals are submitted by the CCBs;

Explanation.- CCB officials means for the District Government the Executive District
Officer (Community Development), for the Tehsil/ Town Municipal Administration the
Tehsil/Town Officer (Planning) and for the Union Administration Secretary Community
Development.

12.16.2. Audit and accounts

(1) The Secretary of the CCB under the general supervision and control of the Executive
    Committee shall maintain proper records of all transactions, assets and liabilities of the
    CCB.
(2) The CCB shall follow the procurement and executing procedure approved by its
    General Body. Such procedure shall be based on the principle of financial propriety and
    sound procurement practices.
(3) The respective local government may require the CCB to furnish such financial
    information, as it may deed necessary, or maintain accounts in the prescribed manner.
(4) The accounts of the CCB shall be audited as prescribed by the Auditor General of
    Pakistan, in case of project being carried out with the assistance of District
    Government, and by Local Fund Audit Department, in case of project being carried out
    with the assistance of Tehsil Municipal Administration and Union Administration.
The CCB shall provide access to all its record to the auditor.




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13. Government Officials of Town Council
13.1. Tehsil Municipal Officer 137
(1) The Government shall appoint the Tehsil Municipal Officer who shall be the Principal
Accounting Officer of the Tehsil Municipal Administration and shall be the focal person–
    (a) for redressing public complaints relating to Tehsil Municipal Administration; and
    (b) for liaising with the District Government and the Local Government Commission,
        through the District Government, for resolution of disputes relating to Tehsil Municipal
        Administration.
(2)     The Tehsil Municipal Officer shall-
        (a)      ensure that the business of the Tehsil Municipal Administration is carried
    out in accordance with this Ordinance and any other law relating to municipal services
    for the time being in force;
          (b)    co-ordinate the municipal activities of the Tehsil Municipal Administration
       and Union Administrations within the Tehsil for coherent planning and development of
       municipal infrastructure and for effective and efficient functioning of the Tehsil
       Municipal Administration;
          (c) exercise general supervision over programmes, projects, services, and activities
              of the Tehsil Municipal Administration; and
          (d) provide information required by the Tehsil Council for the performance of their
              functions:
       Provided that while dealing with the Government, District Government and Local
       Government Commission, the Tehsil Municipal Officer shall not bypass the Tehsil Nazim.

13.2. Town Officer or Tehsil Officer 138[28] 139
The functions and powers of the Town Officer or Tehsil Officer of the Town Municipal
Administration or, as the case may be, Tehsil Municipal Administration shall be to–
(a) Ensure that the business of the office under his administrative control is carried out in
    accordance with law and the human and material resources placed at his disposal are
    optimally utilized to improve governance;
(b) Co-ordinate and supervise the activities of the office and ensure efficient service
    delivery by the functionaries under his administrative control;
(c) Supply information to the Monitoring Committees of the Town Council, Tehsil Council
    and Union Councils;
(d) Take appropriate corrective actions based on the information received from Monitoring
    Committees;
(e) Enforce relevant Federal, Provincial and municipal laws;
(f) Prepare development plans and propose budgetary allocations for their execution;
(g) Implement approved plans and policies;
(h) Authorize-disbursement of performance bonuses to the employees;
137
      Section 58 of PLGO 2001
138[28]
        Added by the Punjab Local Government (Fifth Amendment) Ordinance 2002 (XXXV of 2002), which will remain
 in force under the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4, notwithstanding the
 maximum limit of three months prescribed under Article 128 of the Constitution of the Islamic Republic of Pakistan.
139
      Section 58-A of PLGO 2001
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(i) Prepare proposals for expenditures necessary for the proper conduct of programs, projects,
    services and other activities;
(j) Propose relevant bye laws on service delivery to the Town Municipal Officer or Tehsil
    Municipal Officer; and
(k) Act as Departmental Accounting Officer for his respective office and be responsible to
    the Accounts Committee of the Town Council or Tehsil Council.]

13.2. Bottom up planning and the ownership incentive system 140

The twenty five percent funds for Citizen Community Boards under section 109 shall be
communicated to the authorized officer under sub section (5) by the Executive District
Officer (Finance and Planning) for a District Government and the Tehsil Officer or Town
Officer (Finance) for a Tehsil Municipal Administration or Town Municipal
Administration, as the case may be, and a Union Secretary, in-charge of finance, for a
Union Administration.

14. Jurisdiction of TO Requiring Court Trial 141

Discharging      and      dangerous       chemical                            Town officer (Municipal Regulations)
    inflammable, hazardous or offensive article
    in where established any drain, or sewer,
    public water course or public land vested in
    or managed, maintained
or controlled by City District Government in
    such manner as causes or is likely to danger
    to person passing by or living or working in
    neighborhood, or risk or injury to property
Failure of industrial or commercial concerns to                               Town officer (Municipal Regulations)
    provide adequate and safe disposal of
    affluent where established or prevention of
    their mixing up with water supply or
    sewerage system
Supply or marketing drinking water for human                                  Town Officer (Municipal Regulations)
    consumption in any form, from any where
    established source which is contaminated or
    suspected to be dangerous to public health, or
    its use has been prohibited by a local
    government on the ground of being unsafe
    for human consumption, or whose quality
    and suitability for human consumption not
    been ascertained and certified by a laboratory
    authorized by the Government



140
      Section 119 Subsection 8 of PLGO 2001
141
      Fourth Schedule, (See Section 141, 142, 143, and 147) PLGO 2001
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                                     Part 3
                                     Union




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                                         Chapter 7: Union Council

15. Union Council
15.1. Functions of the Union Council 142

(1) The functions of the Union Council shall be to–
     (a) Approve the annual development plan and budgetary proposals of the Union
          Administration;
     (b) Approve rates and fees for services specified in 143[40][Part-V] of the Second
          Schedule proposed by the Union Administration;
     (c) Facilitate the formation and functioning of Citizen Community Boards;
     (d) Assist the Tehsil Council and Town Council in creation of Village and
          Neighbourhood Councils;
     (e) Facilitate the formation of co-operatives for improving economic returns and
          reduction of interstitial poverty;
      (f) Mobilize the community involvement in maintenance of public ways, public streets,
          culverts, bridges and public buildings, de-silting of canals and other development
          pursuits;
     (g) Promote plantation of trees, landscaping and beautification of public places in the
          Union;
     (h) Assist Tehsil Municipal Administration in establishment and maintenance of
          burial and cremation places;
      (i) Approve the terms and conditions of the employment of Village or Neighbourhood
          guards and oversees their functioning;
      (j) Adopt appropriate measures and provide support to the District Government,
          Tehsil Municipal Administration and Town Municipal Administration for
          achievement of socio-economic development and improvement of services;
     (k) Elect Monitoring Committees of the Union, each for municipal services, finance,
          public safety, health, education, literacy, works and services;
      (l) Elect a Code of Conduct Committee of the Union Council, which shall be
          responsible for enforcing the code of conduct for regulating the conduct of
          members of the Council;
    (m) Elect a Union Accounts Committee, which shall be responsible for examination of
          the audit reports;
     (n) Elect an Insaf Committee, which shall be responsible for the selection of the panel
          of Conciliators of Musalihat Anjuman for out of court amicable settlement of
          disputes;
     (o) Review the performance of Union Administration and Union Monitoring
          Committees; and
     (p) Review the annual statement of accounts and external or special audit reports in
          respect of the Union Administration.
142
      Section 88 of PLGO 2001
143[40]
      Substituted for the word and figure “Part-III” by the Punjab Local Government (Fifth Amendment) Ordinance 2002 (XXXV of
 2002), which will remain in force under the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4, notwithstanding
 the maximum limit of three months prescribed under Article 128 of the Constitution of the Islamic Republic of Pakistan.
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15.2. Conduct of the business of Union Council 144

(1) The Union Council shall regulate its business in accordance with the bye-laws made by
it.
(2) The Union Council shall meet at least once in every month.
(3) All decisions of the Union Council shall be taken by resolutions passed by a simple
majority of its total membership.
Provided that the member presiding the meetings shall not vote except in the case of quality
of votes.
(4) All meetings of the Union Council shall be presided over by Union Nazim and, in his
absence, by the Naib Union Nazim or, in absence of both Union Nazim and Naib Union Nazim
or where a motion for recall of Union Nazim or Naib Union Nazim has been moved, by a
member elected by the Union Council from amongst its members present in the meeting.
(5) The quorum of the meetings of the Union Council shall be fifty-one percent of its total
membership.
(6) The meetings of the Union Council shall be open to public, unless the Union Council,
by a resolution, decides to hold any meeting in camera.
(7) The minutes of the meetings of Union Council shall be recorded and maintained by an
official authorized by the Union Council.

15.3. Approval of budget 145

See Section 9.4. for detail.

15.4. Joint committees of Councils 146

The Union Council may, with the consent of the Zila Council or a Tehsil Council or Town
Council or adjoining Union Councils set up joint committees of the Councils for any
purpose in which such Councils may be jointly interested and may delegate to such joint
committee any power which may be exercised by them, including the power to make bye-
laws for their functioning.

15.5. Setting aside the resolution of Union Council by the Chief
Executive of the Province 147

See Section 18.2.6. for detail


15.6. Role of Union Council as assigned in Punjab Local
Governments (Budget) Rules, 2001

144
    Section 89 of PLGO 2001
145
    Section 112 of PLGO 2001
146
    Section 89 B of PLGO 2001
147
    Section 89B PLGO, 2001
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See Section 1.2.1. for detail.


15.7. Punjab Local Government (Contract) Rules, 2003

The Council may in case where the question of securing competitive prices or rates is not
involved, authorize the Nazim to enter into a contract without inviting tenders.

15.8. Role of Union Council in Recall of Union Nazim 148

(1) If in the opinion of a member of Union Council, there is a reason to believe that the Union
Nazim is acting against the public policy or the interest of the people or on the ground of
inaction or neglects to serve the needs of the people, he may, seconded by another member of
the Council, give a notice to move a motion in the Union Council for recall of Union Nazim.
(2) On receipt of notice referred to in sub-section (1), the Naib Union Nazim shall summon
a session of Union Council within three days if the Union Council is not already in session.
(3) Where the Union Council is already in session, the motion referred to in sub-section (1)
shall be taken up for deliberations on the next day from its receipts in the Union Council.
(4) Where the motion referred to in sub-section (1) is approved by two-third majority of the
votes of the total membership of the Union Council to be conducted by the Chief Election
Commissioner, through a secret ballot, the Union Nazim shall cease to hold office
forthwith and the notification shall be issued in this behalf by the Chief Election
Commissioner.
(5) Where the motion fails in the Union Council, the proposer and seconder of such motion
shall lose their seats as members of the Union Council.
(7) The Union Nazim shall have the right to address the Union Council in his defence.
(8) No motion for recall of Union Nazim shall be moved during the first six months of
assumption of office of Union Nazim nor shall such motion be repeated before the expiry
of one year from the rejection of previous motion149[38][;] 150[39][provided that no motion for
recall of Union Nazim shall be moved before 31st December, 2002].
All meetings of the Union Council shall be presided over by Union Nazim and, in his absence, by
the Naib Union Nazim or, in absence of both Union Nazim and Naib Union Nazim or where a
motion for recall of Union Nazim or Naib Union Nazim has been moved, by a member elected
by the Union Council from amongst its members present in the meeting.
(9) Where the motion against naib union nazim is approved under Sub Section (4), the union
nazim shall cause the election of officiating union nazim within 10 days from the date of
approval of the motion.

15.8.1. Role of Union Council in recall of Naib Union Nazim 151


148
      Section 192 of PLGO 2001
149[38]
       Substituted for the “full-stop” by the Punjab Local Government (Third Amendment) Ordinance 2001 (II of 2002), which will
 remain in force under the Provisional Constitution (Amendment) Order 1999 (9 of 1999), Article 4, notwithstanding the maximum limit
 of three months prescribed under Article 128 of the Constitution of the Islamic Republic of Pakistan.
150[39]
          Added ibid.
151
      Section 13, PLG (Recall Mation Against Nazim and Naib Nazim) Rules 2003
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(1) Where a member gives a notice to move a motion in the Union Council for recall of the
Naib Union Nazim under sub-section (1) of section 92 of the Ordinance, the Union Nazim
shall summon a session of the Union Council under sub Union Council-section (2) of
section 92 of the Ordinance.
(2) If the Union Nazim, for any reason, fails to summon the session of the Union Council,
the member or the seconder referred to in sub-section (1) of section 92 of the Ordinance
may apply to the Government for summoning the session of the Union Council.
(3) The Government may on the application moved under sub-rule (2), nominated a
member elected by the Union Council within seven days from the date of his nomination
and preside over the session.
(4) The member nominated under sub-rule (3) shall summon the session of the Union
Council within seven days of his nomination and presides over the session.
(5) The motion shall be taken up for deliberation and voting through a secret ballot in the
session of Union Council.
(6) If the motion is approved by majority of the votes of total membership of the Union
Council through secret ballot, the Naib Union Nazim shall cease to hold office.
(7) The Union Nazim or, where he fails to summon the session under sub-section (2) of
section 92 of the Ordinance, the member nominated sub-rule (3) shall cause to be prepared
the result of recall motion in such form as may be directed by the Government and send a
copy thereof to the Government.
(8) Where the motion referred to in sub-rule (1) fails, the result thereof shall immediately
be send to the Election Authority by the Union Nazim or, where he fails to summon the
session under sub-section (2) of section 92 of the Ordinance, the member nominated under
sub-rule (3), and the proposer and seconder of such motion shall lose their seats as
members of the Union Council, and a notification to that effect shall be issued by the
Election Authority.

15.9. Role of Union Council in Constitution of Musalihat Anjuman
152



(1) In each Union, a Musalihat Anjuman shall be constituted consisting of a panel of three
Musaleheen (Conciliators) one of whom shall be its Convener, to be selected by the Insaf
Committee of the Union Council, within thirty days after its election, from amongst the residents
of the Union who are publicly known to be persons of integrity, good judgment and command
respect:
Provided that the Union Nazim, Naib Union Nazim or the members of the Union Council may
not be appointed as Musaleheen (Conciliators).
(2) Any casual vacancy in the panel of Musaleheen (Conciliators) shall be filled in by the
Insaf Committee, as soon as practicable.
(3) The Musaleheen (Conciliators) shall be selected for the term of the Union Council or
until replaced earlier:
Provided that Musaleheen (Conciliators) shall be eligible for re-selection.
(4) Where in the opinion of the Insaf Committee, a Musleh (Conciliator) is accused of
consistent partiality and malpractices in performance of his functions, the Insaf Committee

152
      Section 102 of PLGO 2001
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may, subject to notice to show cause, remove such Musleh (Conciliator) and select another
Musleh (Conciliator) in his place.

15.10. Monitoring Committees 153

See Section 1.13. for detail.




153
      Section 138 of PLGO 2001
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                          Chapter 8: Elected Representatives

16. Union Nazim
16.1. Functions of Union Nazim 154

A Union Nazim shall–
   (a) Provide leadership for Union-wide development and preparation of budget and the
   annual development plan;
   (b) Organize the management of inter-villages municipal infrastructure;
   (c) Assist the Tehsil Municipal Administration in spatial planning process;
   (d) Constitute Musalihat Anjuman;
   (e) Dispose of the business of Union Administration; and shall record the annual
   Performance Evaluation Report of Union Secretaries and such reports shall be
   countersigned by the Tehsil Municipal Officer;
   (f) Report to the concerned authorities in respect of–
           (i) Encroachment on State and local government property and violation of land use
           and building laws, rules and bye-laws.
            (ii)      Sale and trade of dangerous and offensive articles;
            (iii)     Environmental and health hazards;
            (iv)      Adulteration of articles of food; and
            (v)       Breach of public watercourses,
   (g) Within the area of the union.

16.2. Personal Responsibility of Nazim 155

The Zila Nazim in case of District/City District government, Tehsil/Town Nazim in case of
Tehsil/Town Municipal Administration and Union Nazim in case of Union Administration
shall be personally responsible for any loss, financial or otherwise, flowing from the
decisions made by him personally or under his directions in violation of any provisions of
the Punjab Local government Ordinance, 2001 or any other law for the time being in force
and for any expenditure incurred without lawful authority.

The Union Nazim shall be personally responsible for any loss, financial or otherwise,
flowing from the decisions made by him personally or under his directions in violation of
any provisions of this Ordinance or any other law for the time being in force and for any
expenditure incurred without lawful authority.

16.3. Checks on Powers of Union Nazim

16.3.1. Setting aside decisions of Union Nazim 156

154
    Section 80 of PLGO 2001
155
    Section 81 of PLGO 2001
156
    Section 82 of PLGO 2001
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(1) On a motion initiated by the Tehsil Nazim or Town Nazim, Tehsil Council or, as the
case may be, Town Council may, by a resolution stating the grounds thereof, passed by a
simple majority of its total membership, set aside an order or decision taken by Union
Nazim, if it considers the same to be against the interest of the people or public policy.
(2) The result of the resolution referred to in sub-section (1) shall be notified by the Tehsil
Council or Town Council, as the case may be.

16.3.2. Setting aside the order of Union Nazim by the Chief
Executive of the Province 157

See Section 18.2.5. for detail

16.4. Roles of Nazim in Stock taking 158

(1) Every Zila Nazim, Tehsil Nazim, Town Nazim and Union Nazim shall, on assumption of
his office and thereafter, once in every year on a date fixed by him, take the physical stock of
movable and immovable properties of the concerned local government and submit a report to
the concerned Council.
(2) The report referred to in sub-section (1) shall contain–
        (a) Particulars of the properties held during the preceding year;
        (b) Total value of the property, annual return there from and change in its value, if
            any;
        (c) Particulars of unserviceable articles;
        (d) Particulars of losses, if any; and
        (e) Proposals for utilization, development and improvement during the following
    year.

16.5. Channel of Correspondence 159

All correspondence of the Union Administration shall be conducted through the Union
Nazim.

16.6. Role of Nazim in Enquiries 160

(1) The Zila Nazim may require any Tehsil Nazim, Town Nazim or Union Nazim in the
district to conduct an enquiry into any matter concerning respective local government and
submit the report along with the proceedings of the enquiry to the Zila Nazim.

(1 A) Where the Zila Nazim is not satisfied with the conduct of enquiry carried out under
sub-section (1) he may arrange for an independent enquiry by an officer of the District
Government.

157
    Section 82 A of PLGO 2001
158
    Section 123 of PLGO 2001
159
    Rule 20 of Punjab Union Administration Rule of Business, 2002
160
    Section 136 of PLGO 2001
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(2) On the basis of the findings of the enquiry, the Zila Nazim shall advise the concerned Nazim
to take appropriate action on the report within thirty days and place it before the respective
Council for information.

16.7. Role of Nazim as assigned in Punjab District Government
and Tehsil Municipal Administration (Budget) Rules 2003

The priorities identified by a Council shall be forwarded to the Nazims as under
  (i) The respective Council of the concerned local government may provide their
       requirement to the Nazim
  (ii) The Tehsil Councils and Union Councils may provide their requirements relating to
       district functions to the Zila Nazim;
  (iii) The Zila Council and Union Councils may provide their requirements to
        Tehsil Nazim relating to Tehsil functions; and
  (iv) The Zila Council and Tehsil Councils may provide their requirements to
  Union Nazim, relating to Union functions.
(3) The Finance and Budget Officer shall consolidate the information received from the
stakeholders including the priorities identified by the Councils and the local government
offices in the draft budget call letter and submit it to the Nazim for approval.
(4) After approval by the Nazim, the Finance and Budget Officer shall issue to each Head
of Offices the Budget Call Letter, including the budget calendar.
(5) The Budget and Finance Officer shall issue the classification of projects and other
guidelines, to the Citizen Community Boards on approval of the budget call better by the
Nazim.
(6) Each Head of Offices shall prepare its budget in accordance with the Budget Call Letter
approved by the Nazim.
(7) The timeframe provided in the budget calendar shall be followed by each office of local
government.
(8) Filled forms shall be submitted by the Drawing and Disbursing Officers, Collecting
Officers and Heads of Offices in accordance with the timeframe specified in the budget
calendar to the Finance and Budget Officer.

16.8. Role of Union Nazim as assigned in Punjab Local
Governments (Budget) Rules, 2001

Union Nazim in case of Union Administration;

The Schedule of Charged Expenditure shall include—

Budget allocation for honoraria and allowances of Union Nazim and Naib Union Nazim
and allowances of members of Union Council in case of Union Administration;

The Union Nazim shall provide the copies of approved budget of Union Administration to
the Tehsil/Town Municipal Administration and District/City District Government
separately within seven days of its approved by Union Council.

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16.9. Role of union Nazim as assigned in the Punjab Local
Government (Taxation) Rules, 2001

The Preliminary Taxation proposals shall be submitted for approval to:

Union Nazim by the Union Secretary.

16.10. Role of Union Nazim in Punjab Local Governments (Fiscal
Transfer) Rules, 2004
The Union Nazim and Secretary of Union Administration shall be responsible for the
accuracy/authenticity of all reports submitted by the Union Administration to the
Secretariat.

16.11. Role of Union Nazim in Punjab Union Administration
(Budget) Rules, 2003

(2) The priorities identified by a Council shall be forwarded to the Nazims as under -
    (i) The Council of the concerned Union Administration may provide their requirements
    to the Nazim; and
    (ii) The Zila Council and Tehsil Councils may provide their requirements to Union
    Nazim relating to Union functions.
(3) The Finance and Budget Officer shall consolidate the information received from the
    stakeholders including the priorities identified by the Councils and the local
    government offices in the draft budget call letter and submit it to the Nazim for
    approval.
(4) After approval by the Nazim, the Finance and Budget Officer shall issue to each Head
    of Offices the Budget Call Letter, including the budget calendar.
(5) The Budget and Finance Officer shall issue the classification of projects and other
    guidelines to the Citizen Community Boards on approval of the budget call letter by the
    Nazim.
(6) Each Head of Offices shall prepare its budget in accordance with the Budget Call Letter
    approved by the Nazim.

16.12. Communication of Schedule of Authorized Expenditure 161

A copy of the authenticated Schedule of Authorized Expenditure shall be forwarded to the
Union Accountant by the Union Nazim or the Finance and Budget Officer of the Union
Administration as the case may be.




161
      Rule 60 of Punjab Union Administration (Budget) Rules, 2003
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16.13. Role of Union Nazim Communication and Distribution of
Grants

16.13.1. Communication of Grants to Drawing and Disbursing
Officers (DDOs) 162

The Union Nazim being Head of the Office shall intimate the Union Secretary who has
been designated as Drawing and Disbursement Officer about, the grants approved in the
Budget. The communication shall be completed by the second week of July.

16.13.2. Communication of Receipt targets to Collecting Officers
163



The targets of receipts approved by the Council shall be forwarded by the Nazim or the
Finance and Budget Officer as the case may be to the Union Secretaries and the Collecting
Officers for its achievement by the close of year.

16.14. Role of Nazim in Union Administration Rules of Business,
2002

16.14.1. Transaction of business

(1) No important decision relating to the administration of the Union shall be taken without
the approval of the Union Nazim. The Secretary concerned shall be responsible for
implementation of decisions of the Union Nazim.
(2) Decision taken by the Union Nazim under the provisions of the Ordinance shall not be
varied, reversed or infringed without consulting him.
(3) Where the orders of the Union Nazim appear to involve a departure from the provisions
of the Ordinance, rules, regulations or Government policy, the Secretary concerned shall
resubmit the case to the Union Nazim inviting his attention to the relevant laws, rules,
regulations or Government policy.

16.14.2. Responsibilities of the Union Nazim

(1) The Union Nazim shall perform such functions and exercise such powers as are
    assigned to him under the Ordinance and these Rules.
(2) The Union Nazim shall be the head of the Union Administration and shall ensure that
    the business of the Union Administration is carried out in accordance with the
    provisions of the Ordinance and the rules made there under.



162
      Rule 61 of Punjab Union Administration (Budget) Rules, 2003
163
      Rule 62 of Punjab Union Administration (Budget) Rules, 2003

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16.15. Role of Union Nazim in Office Procedure 164

16.15.1. General procedure for disposal of business

All orders shall be made in writing. Where a verbal order is made, the Secretary receiving
the order shall take appropriate action if the situation so demands and reduce it in writing
and soon as may be, show it to the Union Nazim for confirmation.

16.15.2. Orders, instruments, agreements and contracts

(1) All executive actions of the Union Administration shall be expressed to be taken in the
    name of the Union Administration.
(2) Every order or instrument shall be signed by the Union Nazim and such signature shall
    be deemed to be proper authentication of such order or instrument.

16.15.3. Meetings

The Union Nazim shall convene weekly meetings of the Secretaries to discuss important
pending cases and questions of general interests concerning the Union Administration.

16.15.4. Information to be supplied to a Monitoring Committee

(1) The Chairman or a member of a Monitoring Committee shall ask for information in
    writing and the Union Nazim shall supply the information as early as possible.
(2) Where the requisite information is of classified nature, the information shall be supplied
    after observing all the formalities as prescribed in the relevant rules and instructions.

16.15.5. Processing of fresh receipts

All fresh receipts/cases shall be processed promptly and no case shall be kept pending for
more than three days by a Secretary. If processing of a case requires more time, the Union
Nazim shall be informed.

16.15.6. Dealing with the public representatives and visitors

(1) All Union Secretaries and other ancillary staff working in the Union Administration
shall use polite and decent language while dealing with the public representatives and
visitors to the Union Administration.
(2) The Union Nazim shall be responsible to ensure that citizens do not face any
inconvenience due to absence of staff of the Union Administration.

16.15.7. Approach to public representatives in service matters


164
      Rule 7 of Punjab Union Administration Rules of Business, 2002
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No employee shall directly or indirectly, approach any public representative or any other
non –official person to intervene on his behalf in his service matters.

16.15.8. Action on the reports of the Monitoring Committees

(1) The reports of the Monitoring Committees regarding Union Administration shall be
    examined by the Secretaries and shall be submitted to the Union Nazim for action.
(2) The Union Nazim shall inform the Council about the action taken by him on the
    report/reports of the Monitoring Committees.

16.15.9. Complaint Cell

The Complaint Cell established under section 188 of the Ordinance shall function under the
direct supervision of the Union Nazim.

16.15.10. Inspection by the Union Nazim

(1) The Union Nazim shall regularly inspect the working of offices in Union
Administration. He shall pay special attention to:
    Compliance with the rules;
    Security arrangements;
    General office management; and
    Proper use and care of property, equipment and stationery, etc.
(2) The Secretaries shall take follow up action required to be taken for corrective measures.

16.15.11. Action on the references received from Zila Mohtasib

(1) The references received from the office of the Zila Mohtasib regarding the Union
    Administration shall be attended to promptly for compliance and a reply shall be
    submitted after obtaining the approval of the Union Nazim.
(2) The reference requiring action by the Union Administration shall be implemented in
    letter and spirit.

16.15.12. Directions to the Chairman of village /Neighborhood
Council

Only the Union Nazim may issue directive to a Chairman of Village/ Neighborhood
Council.

16.16. Punjab Local Governments (Accounts) Rules, 2001

“Principal Accounting Officer” means District Coordination Officer in case of District/City
District government, Tehsil/Town Municipal Officer in case Tehsil/Town Municipal
Administration and Union Nazim in case of Union Administration.

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UNION ADMINISTRATION


Amount of cheque                                                   Authorities who shall jointly sign the
                                                                   cheque.
All amounts                                                        Union Secretary designated as Accountant
                                                                   and Union Nazim

16.17. Role of Union Nazim Regarding Performance Targets 165

(1) In order to improve efficiency and effectiveness of service delivery, the local
government shall provide performance targets along with the financial figures in the
budget. The performance targets may be provided for inputs, outputs or outcome.
(2) Performance targets shall be-
    (i) Clear, precise and unambiguous;
    (ii) Relevant; and
    (iii) Verifiable

(3) The Union Nazim shall finalize the intended performance targets relating to service
delivery etc. with reference to financial implications for the next financial year. Such
performance targets shall be prepared on Forms BSF-2 and BSF-3.

16.18. Responsibilities of the Nazim relating to Development
Planning 166

Nazim shall-
(i) Provide the vision and set the development priorities;
(ii) Interact with the stakeholders to assess their needs;
(iii) Encourage the Citizen Community Boards to participate in the development activities
and ensure that the Citizen Community Board projects are given priority;
(iv) Oversee the preparation of development project proposals;
(v) Review progress of development projects and ensures timely completion of
     development projects.

16.19. Approval of Non-Citizen Community Board development
projects by the Nazim 167

(1) The Nazim shall review the outline of the new development project proposal received
from the concerned office and give approval for the preparation of detailed development
project proposals which have been cleared by the Nazim.
(2) The concerned office after receiving the approval by the Nazim shall initiate the process
of preparing the detailed development project proposal on Form BDD-4.

165
    Rule 94 of Punjab Union Administration (Budget) Rules, 2003
166
    Rule 32 of Punjab Union Administration (Budget) Rules, 2003
167
    Rule 34 of Punjab Union Administration (Budget) Rules, 2003
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(3) The detailed development project proposal on completion by Head of Offices shall be
submitted to the Planning Officer.
(4) The Planning Officer shall frame a working paper on the basis of the information
examining the financial, economic and environmental viability of each development
project.
(5) A copy of the development project proposal approved by the Nazim (BDC) shall be
submitted to the Council for information.




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                              Chapter 9: Union Administration

17. Union Administration
17.1. Functions of the Union Administration 168

The functions of Union Administration shall be–
    (a) to collect and maintain statistical information for socio-economic surveys;
    (b) to consolidate village and neighbourhood development needs and prioritize them
         into union-wide development proposals with the approval of the Union Council
         and make recommendations thereof to the District Government or Tehsil
         Municipal Administration, as the case may be;
    (c) to identify deficiencies in the delivery of services and make recommendations for
         improvement thereof to the Tehsil Municipal Administration;
    (d) to register births, deaths and marriages and issue certificates thereof;
    (e) to make proposals to the Union Council for levy of rates and fees specified in the
         Second Schedule and to collect such rates and fees within the Union;
     (f) to establish and maintain libraries;
    (g) to organize inter-Village or Neighbourhood sports tournaments, fairs, shows and
         other cultural and recreational activities;
     (i) to disseminate information on matters of public interest;
     (j) to improve and maintain public open spaces, public gardens and playgrounds;
    (k) to provide and maintain public sources of drinking water, including wells, water
         pumps, tanks, ponds and other works for the supply of water;
     (l) to maintain the lighting of streets, public ways and public places through mutual
         agreement with the Tehsil Municipal Administration;
   (m) to arrange facilities for the handicapped, destitutes and poor;
    (n) to provide protection against stray animals and animal trespass, and to establish
         cattle pounds;
    (o) to regulate grazing areas;
    (p) to assist the relevant authorities in disasters and natural calamities, and assist in relief
         activities, including de-silting of canals;
    (q) to co-operate with the public, private or voluntary organisations, engaged in activities
         similar to those of the Union;
     (r) to execute the projects of the approved Union Annual Development Plan by
         contracting out to the private sector in the manner as may be prescribed and to
         obtain support of the Tehsil Municipal Administration or District Government for
         such execution; and
    (s) to assist the Village Councils or, as the case may be, Neighbourhood Councils in
         the Union to execute development projects.



168
      Section 76 of PLGO 2001

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17.2. Assignment of functions to Village Council 169

The Union Administration may, subject to such terms and conditions as may be mutually
agreed, assign any of its functions to Village Council:
Provided that responsibility for discharge of such functions shall continue to vest with the
Union Administration:
Provided further that no function or responsibility shall be transferred without allocation of
corresponding resources and funds.

17.3. Entrustment of functions by District Government, etc 170

See Section 4.7. for detail.

17.4. Government to prescribe powers of Union Administration 171

The administrative, financial and regulatory powers of the Union Administration shall be
prescribed by the Government.

17.5. Role of Union Administration in Budget Preparation 172

(1) The annual budget for each local government shall contain estimates of–
        (a)    grants-in-aid from the Government;
        (b)    amounts available in the respective Fund;
        (c)    receipts for the next year; and
        (d)    expenditures to be incurred for the next year.
(2) To enable the budget preparation by local governments the Government shall,
sufficiently before the beginning of each financial year, notify the provisional shares,
which may be credited to the Fund of a local government from the Provincial Allocable
Amount.
(3) Each District Government, Tehsil Municipal Administration or Town Municipal
Administration and Union Administration shall re appropriate budgetary provisions in
accordance with the re appropriation powers delegated to them by the respective Council:
Provided that at the end of a financial year a full statement of all re-appropriations made
shall be submitted to the Council.
(4) No demand for a grant shall be made except on the recommendations of the Nazim.

17.6. Role of Union Administration in Accounts 173
(1) The accounts of the receipts and expenditure of local government shall be kept in such
form and in accordance with such principles and methods as the Auditor General of
Pakistan may, with the approval of the President, prescribe:

169
    Section 77 of PLGO 2001
170
    Section 78 of PLGO 2001
171
    Section 79 of PLGO 2001
172
    Section 111 of PLGO 2001
173
    Section 114 of PLGO 2001
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Provided that the accounts of Receipts and Expenditure of Tehsil Municipal Administration
or Town Municipal Administration and Union Administration shall be kept in such form
and in accordance with such principles and methods as may be prescribed, for such period
as may be determined by the Auditor General of Pakistan.

(2) The following arrangement for maintaining of accounts shall be followed:-
     (a) the District Accounts Officer (or a Treasury Officer where a District Accounts
        Office does not exist) shall maintain the accounts of each District Government;
    (b) the Tehsil Accounts Officer or Town Accounts Officer and Union Accountant shall
        maintain the accounts of the Tehsil Municipal Administration or Town Municipal
        Administration or the Union Administration, as the case may be; and
    (c) the District Accounts Officer, Tehsil Accounts Officer or Town Accounts Officer
        and the Union Accountant shall perform pre-audit of all payments from the Funds
        of the District, Tehsil or Town and Union, as the case may be, before approving the.
        disbursements of monies.
(3) The accounts of the Tehsil Municipal Administration, Town Municipal Administration
and Union Administration shall be maintained in the prescribed manner.
(4) The District Accounts Officer shall consolidate the district accounts with the compiled
accounts of the Tehsil Accounts Office or Town Accounts Office and Union Accounts Office,
as may be prescribed.
(5) A statement of monthly and annual accounts and such other necessary statements shall
be placed at a conspicuous place by the local government concerned for public inspection.
(6) The respective Accounts Committees of the Councils shall hold public hearings in
which–
    (a) Objections to statement of accounts referred to in sub-section (5) above may be
        heard and, if required, appropriate action may be taken; and
    (b)     Internal and external Audit Reports shall be discussed for appropriate action.

17.7. Role of Union Administration in Audit 174

(1) The Auditor General of Pakistan shall, on the basis of such audit as he may consider appropriate
or necessary, certify the accounts compiled and prepared by the respective Accounts Official of the
local government for each financial year, showing under the respective heads the annual receipts
and disbursements for the purposes of each local government and shall submit the certified
accounts with such notes, comments or recommendations, as he may consider necessary, to the
respective Nazim:
Provided that the audit of Tehsil Municipal Administration or Town Municipal Administration
and Union Administration shall be conducted by the local Fund Audit Department, in the
prescribed manner for such period as may be determined by the Auditor General of Pakistan.

(2) The Nazim shall cause the Audit Report to be submitted to the respective Council and
the Council shall refer it for examination to its Accounts Committee.
(3) The Auditor General in the case of District Government and Director Local Fund Audit in the
case of Tehsil Municipal Administration, Town Municipal Administration and Union


174
      Section 115 of PLGO 2001
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Administration, as the case may be, shall have authority to audit and report on the accounts of
stores and stock kept in any office of a local government.
(4) The Auditor General in the case of District Government and Director Local Fund Audit
in the case of Tehsil Municipal Administration or Town Municipal Administration and
Union Administration, as the case may be, shall–
        (a)      audit all expenditure from the local government fund to ascertain whether
        the monies shown in the accounts as having been disbursed were legally available
        for, and applicable to, the service or purpose to which they have been applied or
        charged and whether the expenditure conforms to the authority which governs it;
        (b)      audit all transactions of a local government relating to Public Accounts;
        (c)      audit all trading, manufacturing, profit and loss accounts of a local
        government; and
        (d)      audit all receipts which are payable into a local government fund and to
        satisfy himself that all such receipts which are payable into a local government fund
        have been properly and correctly deposited and rules and procedures relating to
        such receipts have been fully observed.
(5)     The Auditor General in the case of District Government and Director Local Fund
Audit in the case of Tehsil Municipal Administration or Town Municipal Administration
and Union Administration, as the case may be, shall have the authority to–
        (a) inspect any office of accounts, under the control of a local government
             including treasuries, and such offices responsible for the keeping of initial or
             subsidiary accounts;
        (b) require that any accounts, books, papers and other documents which deal with,
             or form the basis of, or otherwise relevant to the transactions to which his duties
             in respect of audit extend, shall be sent to such place as he may direct for his
             inspection; and
        (c) enquire or make such observations as he may consider necessary, and to call for
             such information as he may require for the purpose of the audit.
(6)     The officials shall afford all facilities and provide record for audit inspection and
comply with requests for information, in as complete a form as possible and with all
reasonable expedition.
(7)     Upon request of a Nazim, the Auditor General in the case of District Government
and Director Local Fund Audit in the case of Tehsil Municipal Administration or Town
Municipal Administration and Union Administration, as the case may be, shall cause a
special audit of the accounts of that local government to be undertaken and shall forward
his report to the Nazim who shall cause the same to be submitted to respective Council for
necessary action.
(8)     The Auditor General in the case of District Government and Director Local Fund
Audit in the case of Tehsil Municipal Administration or Town Municipal Administration
and Union Administration, as the case may be, shall have access to all the books and
documents pertaining to the accounts and may also examine any public servant or premises
of the local government concerned.
(9)     The Auditor General in the case of District Government and Director Local Fund Audit
in the case of Tehsil Municipal Administration or Town Municipal Administration and Union
Administration, as the case may be, shall perform functions and exercise power in relation to
audit of the accounts of the companies, authorities, bodies or corporations owned or managed
by a local government.
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17.8. Role of Union Administration in Internal Controls

17.8.1. Inspection and supervision 175

(1) The Zila Nazim may designate inspecting officers to objectively examine the
performance of a Tehsil Municipal Administration, Town Municipal Administration and
Union Administration in relation to service delivery as may be prescribed.
(2) The inspection reports shall be prepared on the specified format and forwarded to the
Zila Nazim within the time fixed by him.
(3) Zila Nazim shall advise the concerned Nazim to take appropriate action on the report
and inform the respective Council about the action taken thereon within thirty days.
(4) If any action is required to be taken against the concerned Nazim, the Zila Nazim may
initiate processdings for recall against such nazim as provided in section 62 and 84.

17.9. Jurisdiction of Union Secretaries Requiring Court Trial 176

Overcharging or illegally charging any tax,                           Secretary Union Administration for Part V
fee, fine, charge or rate by an employee of a                         of the Second Schedule.
local for government or a contractor or his
staff without the authority of a local
government
Preparing or using counterfeit or proscribed                          Secretary Union Administration
forms of the Local Government
Willfully obstructing any officer or servant                          Secretary Union Administration
of a local government or any person
authorized to exercise power conferred
under this Ordinance
Doing an act without license or permission                            Secretary Union Administration.
when the doing of such act requires a
license or permission under any of the
provisions of the Ordinance or the rules or
bye-laws
Evasion of payment of tax or other impost                             Secretary Union Administration
lawfully levied by a local council
Failure to deliver back possession of                                 Secretary Union Administration
property of the local government on
cancellation and expiration of lease




175
      Section 135 of PLGO 2001
176
      Fourth Schedule, (See Section 141, 142, 143, and 147) PLGO 2001

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17.10. Role of Union Administration in Registration of Births and
Deaths 177
A Union Administration shall register all births and deaths within the limits of its local area
and information of such births and deaths shall be given by such persons or authorities, and
shall be registered in such manner, as the byelaws may provide.

17.11. Responsibility of Union Administration in Enforcement of
Law 178

SR                      Laws                                                      Enforcement Responsibility
11. The Cattle-trespass Act, 1871 (Act I of 1871)                              Union Administration

17.12. Punjab Union Administration Budget Rules 2003

17.12.1. Budget Classification and Call letter

17.12.1. (a) Budget Call Letter

The priorities identified by a Council shall be forwarded to the Nazims as under -

(i) the Council of the concerned Union Administration may provide their requirements to
the Nazim; and
(ii) the Zila Council and Tehsil Councils may provide their requirements to Union Nazim
relating to Union functions.
(3) The Finance and Budget Officer shall consolidate the information received from the
stakeholders including the priorities identified by the Councils and the local government
offices in the draft budget call letter and submit it to the Nazim for approval.
(4) After approval by the Nazim, the Finance and Budget Officer shall issue to each Head
of Offices the Budget Call Letter, including the budget calendar.
(5) The Budget and Finance Officer shall issue the classification of projects and other
guidelines to the Citizen Community Boards on approval of the budget call letter by the
Nazim.
(6) Each Head of Offices shall prepare its budget in accordance with the Budget Call
Letter approved by the Nazim.
(7) The timeframe provided in the budget calendar shall be followed by each office of the
local government.
(8) Filled forms shall be submitted by the Drawing and Disbursing Officers. Collecting
Officers and Heads of Offices in accordance with the timeframe specified in the budget
calendar to the Finance and Budget Officer.




177
      Sixth Schedule, Rule 82, PLGO 2001
178
      Schedule Ten, Section 141 (6) of PLGO 2001
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17.12.2. Estimates of Receipts

17.12.2. (a) Finance and Budget Officer to supply receipt Forms to
Collecting Officers

The Finance and Budget Officer shall, each year along with the budget call letter, supply to
the Collecting Officers Forms BDR-1 to 4 relating to receipts as provided in the First
Schedule, in which the estimates of receipts for the coming financial year shall be prepared.

17.12.2. (b) Instructions to Collecting Officers

The Collecting Officers shall while preparing their estimates of receipts be guided by the
following-
(i) estimates of receipts are prepared diligently and accurately;
(ii) in relation to revised estimates, shall take into consideration the actual receipts during
the first eight months of the financial year and also consider the figures of the previous
financial year;
(iii). all material reasons, facts and circumstances relied upon in adopting the figures for
the Revised Estimates for the current financial year Shall be recorded clearly;
(iv) the reasons for adopting the figures for the budget estimates of the coming financial
year shall be clearly explained; and
(v)      the receipts shall cover all sources including fiscal transfers from provincial
government.

17.12.2. (c) Revenue Base Review

(1) In order to ascertain and realize the revenue potential of a local government, each
Collecting Officer shall conduct a review of the revenue sources and the required
information shall be prepared in Form BDR-3.
(2) The objections and suggestions from the public and vetting by the Governor shall be
obtained after the taxation proposals have been discussed by the Council e considering
the Draft Budget presented by the Nazim in April each year.
(3 The timeframe to be followed for finalizing the taxation proposals is specified in the
budget calendar provided in the Second Schedule.

17.12.2. (d) Collecting Officer to Forward Receipt Forms to Head of
Offices

After duly completing the receipt forms, the Collecting Officer shall sign the same and
retain one copy for record in his office, and forward the rest to the Head of Offices. The
explanatory notes to the receipt forms shall be provided in Form BDR-5.

17.12.2. (e) Head of Offices to scrutinize and consolidate estimates


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(1) On receiving the estimates of receipts from the Collecting Officer, each Head of Offices
concerned shall finalize and consolidate the figures furnished by his Collecting Officers.
(2) Each Head of Offices shall prepare a note explaining any differences between-
(i) the revised estimates proposed for the current financial year, and the budget estimates
for the current financial year; and
(ii) the budget estimates proposed for the next financial year, and the revised estimates
proposed for the current financial year,
(3) A copy of the duly completed forms and the explanatory note prepared in Form BDR-
5 shall be forwarded to the Finance and Budget Officer.

17.12.2. (f) Administrative responsibility for accuracy of Figures and
Estimates

Heads of Offices and the Collecting Officers shall be responsible for the correctness of all
figures supplied to the Finance and Budget Officer.


17.12.2. (g) Consolidation of receipts by the Finance and Budget Officer

Upon receipt by the Finance and Budget Officer of the estimates of receipts from the Heads
of Offices, the Finance and Budget Officer shall consolidate such estimates. The estimates
of receipts shall be incorporated in the budget documents and submitted to the Budget and
Development Committee for finalization prior to its submission to the Council.

17.12.3. Estimates of Current Expenditure

17.12.3. (a) Preparation of Estimates of Current expenditure

(1) The estimates of Current Expenditure shall be prepared by Drawing and Disbursing
Officers (DDOs) in accordance with the budget guidelines according to which directions
may be provided by the respective Head of Offices.              .
(2) The estimates of expenditure shall be provided on the Forms BDC-1 to 7 relating to
Current expenditure.

17.12.3. (b) Instructions for preparation of estimates of Current
expenditure

The following guidelines shall be followed for purposes of determining the Estimates of
Expenditure-

(i) Provision for each expenditure shall be included therein under the appropriate function
and object head;
(ii) Provision for any foreseeable expenditure shall be included while ensuring that each
provision is restricted to the absolute minimum necessary sum:


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(iii) Each Drawing and Disbursing Officer shall develop the most realistic and sound
estimates;                          •
(iv) The estimates for each financial year shall provide only for such expenditure as are to
be actually paid during the next financial year;
(v) Provision should not be made in the estimates for posts, which it has, been decided to
leave unfilled;
(vi) A performance incentive bonus for employees shall be included in the Budget; and
(vii) The budget shall include provision for honoraria and allowances for Nazims, Naib
Nazims and Councilors.

17.12.3. (c) Submission of Estimates of expenditure by Drawing and
Disbursing Officer to Head of Offices

After completing the forms, the Drawing and Disbursing Officer (DDO) shall retain one
copy for record in his office and forward the original together with an explanatory note on
8DC-8 showing the reasons for his proposal to the Head of Offices.

17.12.3. (d) Heads of Offices to consolidate expenditure estimates

(1) Each Head of Office shall develop a plan according to the priorities laid down in the
budget call letter for the respective offices under his administrative control.
(2) The plan referred to in sub-rule (1) shall include all technical requirements taking into
account the weaknesses of the past gaps and the proposals with detailed workings including
the following on Forms BSF 1 to BSF 3-
(i) Areas where the community can and is likely to participate and the proposed
classification of projects for Citizen Community Boards;
(ii) The state of facilities and services already available;
(iii) Problems and issues relating to the implementation of the current year's budget;
(iv) Activities proposed for the next year's Current budget;
(v) New activities proposed for the-next year including staff requirements and
establishment;
(vi) Status of on going development projects; and

(vii) Proposed sectors and projects for the next year's development budget based on the
technical assessment by the concerned offices.
(3) Upon receipt of expenditure estimates, the Head of Offices shall review and finalize
the estimates of expenditure and then send the same to Finance and Budget Officer.

17.12.3. (e) Consolidation of expenditure estimates

(1) The Finance and Budget Officer shall consolidate the estimates received from each
Head of Offices,
(2) The estimates shall be submitted to the Council as part of the budget documents after
finalization by the Budget and Development Committee.
(3) The current expenditure shall include the new expenditure.

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17.12.3. (f) Other Statements

The details of budget shall include –

(i) Statement of investment if any as per Form BDO-1;
(ii) Statement of General Provident Fund as per Form BDO-2; and
(iii) Statement of outstanding liabilities and loans, if any, on Form BDO-5.

17.12.3. (g) Calculations of Establishment Charges

(1) Form BDO-3 shall be used for calculating the salaries of the officials.
(2) Form BDO-4 shall be used for calculating the allowances of the officials.
(3) Forms BDO-3 and BDO-4 shall be for the internal use of the offices and shall not be
submitted with any of the budget documents,


17.12.3. (h) Conditional Grants

All conditional grants shall be budgeted and utilized in accordance with the conditions of
the grant.

17.12.4. Statement of New Expenditure (Current Budget)

17.12.4. (a) New expenditure

(1) Expenditure on new activities shall include the recurring costs of the development
projects to be completed in the next financial year and expenditure relating to new current
activities. The expenditure is mainly on personnel and purchase of durable goods.
(2) The new expenditure shall be provided with the budget documents as a Statement of
New Expenditure (SNE).

17.12.4. (b) New Current expenditure Proposals

(1) Each Drawing and Disbursing Officer shall for the next financial year send to the Head
of Offices, all proposals involving new current expenditure along with their estimates in
Forms BDC-1 to 7.
(2) An explanatory note justifying the new proposals shall be provided in Form BDC-8.
(3) The details of the recurring expenditure of the development projects to be completed
during a budget year, shall also be communicated by the Drawing and Disbursing Officer
(DDOs) to the concerned Head of Offices.

17.12.4. (c) Instructions regarding new expenditure

(1) The respective Drawing and Disbursing Officer (DDO), while preparing any proposal
for new current expenditure shall ensure that-
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(i) all proposals specify the;
(a) number of required personnel;
(b) rates of remuneration; and                 .
(c) duration of employment of any proposed officials.
(ii) all relevant revenue implications have been described, quantified and included in the
estimates of receipts; and
(iii) detail of expenditure as "Purchase of Durable Goods" have been specified.
(2) Drawing and Disbursing Officers shall forward the estimates of new expenditure
separately to the Head of Offices along with the current budget.
(3) In submitting proposals for new expenditure administrative difficulties and delays in
sanctioning processes should always be borne in mind and not more should be
recommended for provision in the budget than is likely to be incurred during the course of
the financial year.

17.12.5. Development Project Processing

17.12.5. (a) Development Projects

Development projects are those, which are undertaken through development budget and
required to be prepared on the Form BDD-4.

17.12.5 (b) Processing of development projects

The development projects shall be processed as follows-

(i) identification of development project;
(ii) preparation of project outline by concerned Office;
(iii) preparation of detailed development project proposal;
(iv) preparation of technical sanction for development projects involving works;
(v) issuance of Administrative Approval and Technical Sanction;
(vi) inclusion in Annual Development Programme;
(vii) approval by Council.

17.12.5. (c) Identification of Development projects

(1) The identification of development projects shall be through a bottom up planning
system.
(2) The detailed procedures relating to identification, approval and implementation of
projects of Citizen Community Boards registered with the Citizen Community Board
Registration Authority (District Officer Registration) under District and Tehsil Budget
Rules notified by the Government are provided in Part III of Volume II of these Rules.
(3) The project proposals received during the year from various stakeholders shall be
scrutinized by the concerned Head of Offices.
(4) The Heads of offices shall submit the outline of new development project proposals to
the Nazim through the Planning Officer for approval and further processing. The new

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development projects shall be based on the detailed plans prepared by the respective Head
of Offices as specified in Rule 22.

17.12.5. (d) Administrative Approval for development projects other than
Citizen Community Boards

(1) After the Nazim has approved the development project proposal, the Finance and
Budget Officer shall convey the Administrative Approval to all concerned.
(2) Only the development projects approved by the Nazim shall be considered for inclusion
in the Annual Development Programme.


17.12.5. (e) Revision in Development project Proposals other than Citizen
Community Boards

(1) The upward revision of cost, or a major change in the objective or scope of a
development project shall require the approval of the Council.
(2) The revision within the cost approved by the Council shall be approved by the Nazim.
However it shall be ensure that the objectives and scope are not altered.

17.12.5. (f) Completion of on-going Development project other than
Citizen Community Boards

An on-going development project approved by the Council shall be funded and completed
as approved.

17.12.5. (g) Development projects involving works other than Citizen
Community Boards

(1) The development project proposal relating to works submitted to the Nazim for
Administrative Approval shall be accompanied by a preliminary report, a rough cost
estimate, preliminary plans, information to the site and other details as may be necessary to
fully elucidate the proposals. The estimates and preliminary plans should be obtained from
the concerned office dealing with works.
(2) For every work proposed to be carried out, except petty works and repairs a properly
detailed estimate must be prepared for the sanction of the-competent authority. This
sanction is known as the "Technical Sanction" to the estimate. Such sanction shall only be
accorded by the officials in accordance with the powers delegated to them.
(3) In cases in which it becomes apparent during the execution of the work the amount
administratively approved or the amount of technical sanction shall be exceeded the
approval and approval of the Council shall be obtained.




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17.12.6. Development                               Budget              and           Annual              Development
Programme

17.12.6. (a) Annual Development Programme

(1) The Annual Development Programme shall be a compilation of the development
projects including Citizen Community Board projects, approved by the Council as part of
the budget.
(2) The Annual Development Programme shall be submitted as part of the budget
documents.

17.12.6.(b) Classification of Annual Development Programme

(1) The Annual Development Programme shall classify projects by sector, function and
geographic location.
(2) The Annual Development Programme shall indicate new development projects and
ongoing development projects separately. Development projects on which no expenditure
has been incurred previously shall be termed "New" development projects. Development
projects on which expenditure has been incurred in previous years shall be termed "On-
going".

17.12.6. (c) Source of funding for Annual Development Programme

(1) Main sources of funding the new development projects shall be-
(i) total receipts of the local government less current expenditure, on-going expenditure
of development projects and other liabilities; and
(ii) financial assistance received by way of development grants from the Government.
(2) Twenty five percent of the' development budget shall be earmarked for execution
through Citizen Community Boards (Citizen Community Boards). The Citizen Community
Board (Citizen Community Board) projects shall be processed, included in the
development budget and approved by the Council in accordance with Volume I and II of
the Rules.

17.12.6. (d) Phasing of Annual Development Programme

(1) As far as possible development projects shall be completed within the financial year.
(2) In exceptional circumstances a project may be phased over two financial years.

17.12.6. (e) Prioritizing Development Projects for Inclusion in the Annual
Development Programme

(1) For the Non-Citizen Community Board (local government initiated) development
projects each Head of Offices shall select development projects for inclusion in the Annual
Development Programme from the development projects pertaining to his offices and
forward their details to the Planning Officer in Forms BDD-1
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to 3. The development projects recommended by the Head of Offices shall be in line with
the budget guidelines included in the Call letter and the detailed operational plans of the
respective Offices under the administrative control of the Head of Offices.
(2) The procedure for ranking of the Citizen Community Board projects is explained in
Part III of Volume II of the Rules.

17.12.6. (f) Monitoring Progress of Development project Execution

(1) Expenditure can be incurred only on development projects for which Administrative
Approval and Technical sanction (for works) has been accorded and the development
project has been included in the budget and has been approved by the Council.
(2) For development projects under execution, the executing agency shall send monthly
progress reports in the prescribed Form BM-5 and BM-7 to the Planning Officer and
Finance and Budget Officer, and the Monitoring Committee in the first week following
each month.
(3)    Complaints and suggestions of the public, Monitoring Committee and officials
regarding development projects shall be submitted through the Planning Officer to the
Nazim for necessary action.

17.12.6. (g) Development Project Completion

On development project completion, a project handing over report shall be submitted by
the concerned Head of Offices to the Planning Officer and a copy shall be provided to the
Nazim, Finance and Budget Officer and to the Council each.

17.12.6. (h) Post Completion

Post completion evaluation of each development projects shall be undertaken jointly by the
Planning Officer in collaboration with concerned Head of Offices and a report submitted to
the Council.

17.12.7. Budget Presentation to the Council

17.12.7. (a) Budget Documents

(1) The Finance and Budget Officer shall for the Council prepare the budget documents
specified below -
(i) Budget speech of the Nazim;
(ii) Annual Budget Statement;
(iii) Budget Salient Features;
(iv) Estimates of Receipts;
(v) Demands for Grants (Current expenditure);
(vi) Demands for Grants (Development expenditure);
(vii) Statement of New Expenditure;
(viii) Annual Development Programme; and
(ix) Supplementary Budget for current year if required.
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(2) The formats of the budget documents are provided in the First Schedule, while a brief
description follows.

17.12.7. (b) Budget Speech

The Budget Speech of the Nazim shall include the main features of the budget.

17.12.7. (c) Annual Budget Statement

(1) The Annual Budget Statement shall include details of receipts and expenditure. The
following shall be Included in the Annual Budget Statement (ABS)-
(i) Financial Abstract;
(ii) Details of Receipts;
(iii) Details of expenditure;
(iv) Details of Current expenditure by detailed function and major objects;
(v) Details of Public Account Receipts and Disbursement; and
(vi) Function wise Development expenditure.
(2) The Annual Budget Statement shall be submitted on Form ABS.

17.12.7. (d) Budget Salient Features (BSF)

(1) The Budget Salient Features shall provide a brief description of the main features of
each office and also include performance targets, service delivery facilities, policies and
plans of the various offices.
(2) The salient features of each office shall be provided in Form BSF-1.
(3) The performance targets shall be provided in Form BSF-2.
(4) The status of service delivery facilities shall be provided in Form BSF-3.

17.12.7. (e) Estimates of Receipts

(1) The estimates of receipts shall be prepared and consolidated pursuant to Part IV.
(2) The estimates of receipts and other details shall be provided on Forms BDR 1 to 5.

17.12.7. (f) Demands for Grants (Current expenditure)

(1) The demand for grants of current expenditure shall include estimates of total current
expenditure and shall be prepared pursuant to Part V of Volume I.
(2) The "Demand for Grants (Current expenditure) "and other details shall be provided in
Forms BDC 1 to 8.
(3)   Other forms may be developed by a local government for providing additional
budgetary information.

17.12.7. (g) Demands for Grants (Development expenditure)


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(1) The demand for grants and appropriation for development shall include the estimate of
ongoing and new development projects including Citizen Community Board (Citizen
Community Board) projects. It shall be prepared pursuant to Part VII, VIII and IX of
Volume I
(2) The Demand for Grants (Development expenditure)" and other details shall be provided
in Forms BDD 1 to 3.

17.12.7. (h) Statement of New Expenditure

(1) The estimates of new expenditure relating to current budget shall be provided separately
as well, and prepared pursuant to Part V and VI of Volume I.
(2) The Schedules and explanatory notes relating to the "Statement of New Expenditure"
shall be provided in Forms BDC 1 to 8.


17.12.7. (i) The Annual Development Programme

(1) The Annual Development Programme shall be formulated as prescribed in Part VII,
VIII and IX of Volume I and include details of each development project. It shall be an
explanatory document to the Demand for Grants (Development).
The Annual development Program shall be provided in Form BDD-3.

17.12.7. (j) Supplementary Budget

(1) A Supplementary Budget based on the Statement of Excess and Surrenders and Revised
Estimates shall also be submitted along with the other budget documents if required.
(2) The supplementary budget shall be presented in the same form and manner as that of
the annual budget.

17.12.7. (k) Draft and Final Budget

(1) The Finance and Budget Officer after consolidating the budget estimates shall prepare a
Draft Budget based on the preliminary estimates provided by the Government.
(2) The Draft Budget shall be discussed and finalized by the Budget and Development
Committee.
(3) The budget based on the preliminary estimates as approved by the Nazim shall be
presented to the Council for discussion as a Draft Budget.
(4) The recommendations of the Council on the Draft Budget shall be incorporated when
the budget is being prepared and. finalized on the basis of the final estimates provided by
the Government.
(5)    The budget based on the final estimates provided by the Government shall be
presented by the Nazim to the Council for approval.

17.12.7. (l) Presentation to the Council


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(1) The budget documents shall be laid before the Council for approval.
(2) The Council may refer the budget documents to the Budget Committee Constituted by
the Council. The Committee shall perform the following functions-
(i) Scrutiny of receipts;
(ii) Scrutiny of expenditure;
(iii) Examination of new proposals for taxation; and
(iv) Scrutiny of proposed annual development programme.
(v) Make recommendations to the council.
(1) No Demand for Grant shall be made to the Council except on the recommendation of
the Nazim.
(2) The closing balance of the local government shall not be allowed to fall below 5% of
the total receipts (excluding those of the public account) anticipated for the year. For the
purpose of this Rule the investments if any made out of the local government fund shall be
deemed to be a part of the closing balance.
(3) No lump sum provisions shall be made in the budget the details of which cannot be
explained.
(4) A budget shall not be approved by the Council if -
(i) the receipts do not match the proposed expenditure;
(i)     the ratio of development work and expenditure on establishment fall below the
constraints as notified by the Government from time to time.
(7)(i) the proposed development expenditure in the estimates shall be at least 50% of the
total proposed revenue expenditure of the year; and
(ii) where expenditure on development is less than 50% of the total proposed revenue
expenditure of the year the development component shall increase, in equal successive
increments over three years, from its current level so as to ensure a fifty percent
development expenditure by the end of the said three years.

17.12.7. (m) Schedule of Authorized Expenditure and Authentication by
Nazim

Following approval by the Council of the Annual Budget Statement in respect of the next
financial year, the Finance and .Budget Officer shall -

(i) prepare a Schedule of Authorized Expenditure;
(ii) procure the authentication of the Nazim for the Schedule mentioned in Sub-Rule (i)
above;
(iii) Schedule of Authorized Expenditure shall be prepared in the same form as the Annual
Budget Statement;
(iv) the Schedule authenticated by the Nazim shall be laid before the Council, but shall
not be open to discussion or vote thereon; and
(v) The Schedule of Authorized Expenditure shall lapse at the end of the financial year.

17.12.8. Communication and Distribution of Grants

17.12.8. (a) Communication of Schedule of Authorized Expenditure

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A copy of the authenticated Schedule of Authorized Expenditure shall be forwarded to the
Union Accountant by the Union Nazim or the Finance and Budget Officer of the Union
Administration as the case may be.

17.12.8. (b) Communication of Grants to Drawing and Disbursing
Officers (DDOs)

The Union Nazim being Head of the Office shall intimate the Union Secretary who has
been designated as Drawing and Disbursement Officer about, the grants approved in the
Budget. The communication shall be completed by the second week of July.

17.12.8. (c) Communication of Receipt targets to Collecting Officers

The targets of receipts approved by the Council shall be forwarded by the Nazim or the
Finance and Budget Officer as the case may be to the Union Secretaries and the Collecting
Officers for its achievement by the close of year.

17.12.8. (d) Communication to Government and other local governments
in the district

A copy of the budget documents shall be supplied to the Government, Provincial Finance
Commission and Local Government Commission. A copy shall be provided to other local
governments in the district if requested by them.

17.12.9. Expenditure Management

17.12.9. (a) Expenditure Management

(1) Each local government shall-
(i)    ensure that it develops effective means to implement the budget as passed by the
council;
(ii)    ensure that authorized budget allocations are expended in conformity with the
Schedule of Authorized Expenditure;
(iii) if necessary, modify the budget to a changing environment, in accordance with the
provisions of these Rules; and
(iv)    efficiently and effectively manage the resources made available to the local
government.
(2) Two elements are necessary before public money can be spent-
(i) there must be an appropriation of funds for the purpose; and
(ii) there must be sanction of an authority competent to sanction expenditure.
(3) Delay in payment of money due from a local government shall be avoided;
The payment of all actual obligations shall be ascertained, provided for in the budget;
estimates, liquidated and recorded at the earliest possible date.
(4) No contracts shall be entered into by any authority, which has not been empowered to
do so by the local government.

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17.12.9. (b) Responsibility of relevant local government Functionaries

(1) The Heads of Offices shall be responsible for controlling and managing expenditure
from the Grants placed at their disposal.
(2) Each Drawing and Disbursing Officer (DDO) shad be responsible for the expenditure
actually incurred against the funds allotted to him. The expenditure shall be sanctioned in
accordance with the delegation of Financial Power Rules.
(3) In case of any reduction in budget necessitated by lower than expected receipts the
Nazim shall convene a meeting and decide the requisite reduction in respect of any one or
more heads of expenditure, keeping in view the priorities set by the Council. Such revisions
shall require approval of the Council. In case receipts exceed the estimations or additional
grants or funding is received then a supplementary budget shall be presented to the Council
prior to utilization of the additional funds.
(4) In order to keep total expenditure within the Grant, every Head of Offices shall be
informed monthly by each Drawing and Disbursing Officer of-
(i)     actual spending from the Grant or Grants placed at the disposal of any such
subordinate Drawing and Disbursing Officer;
(ii) the extent of commitments that have been made but not paid for against, such Grant or
Grants; and
(iii) the extent of expenditure that is likely to be incurred during the remaining period of
the financial year.
(5) Each Head of Offices shall review the expenditure position and take such measures as
may be required to check the trend of any excessive expenditure.

17.12.9. (c) Recording of disbursements by Drawing and Disbursing
Officers (DDOs).-

(1) Every Drawing and Disbursing Officer (DDO) shall maintain an appropriation register
which .shall include the commitments against the appropriations and a register of actual
disbursements. The DDO shall also monitor the appropriations relating, to establishment.
(2) When a bill is prepared for payment, the Drawing and Disbursing Officer (DDO) shall
indicate complete accounts-classification in respect-of the proposed expenditure and the
balance available in the detailed object head.
(3) The Drawing and Disbursing Officer (DDO) may maintain other registers as may be
required to manage, control and monitor the budget.
(4) in case a Drawing and Disbursing Officer (DDO) receives confirmation from Head of
Offices or any other source that a particular item of expenditure has been incorrectly
classified, he shall immediately correct the accounts and send the same for information to
the Union Accountant.
(5) A Drawing and Disbursing Officer shall not authorize any payment in excess of the
funds placed at his disposal.

17.12.9. (d) Reconciliation of expenditure

(1) During the first week of each month, the respective Union Accountant shall provide for
the previous month, a schedule showing the numbers, dates and amounts of vouchers paid
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during that month, and supply copy of each such schedule to the concerned Drawing and
Disbursing Officer (DDO).
(2) Upon receipt of the schedule from the Union Accountant, the Drawing and Disbursing
Officer (DDO) shall-                    .
(i) compare such schedule with the statement prepared by him; and
(ii) reconcile expenditure with Union Accountant by 10th day of every following month
for the previous month.
(3) The respective Head of Offices, Drawing and Disbursing Officer (DDO) and the
Union Accountant shall be jointly responsible for reconciling any differences and for
correcting misclassifications or any other errors.
(4) In case the reconciliation statement of accounts are not prepared by the Union
Accountant and provided to the Nazim before the 20th of the following month to which
Accounts relate, no approval of the expenditure may be accorded by the Nazim with a view
to maintain financial discipline.

17.12.9. (e) Monthly expenditure Statement

(1) The Drawing and Disbursing Officer (DDO) shall provide a reconciled statement of
expenditure not later than the 13th day of the month following the month to which the
accounts relate, to the Head of Offices in Form BM-1.

17.12.9. (f) Monthly Reports of expenditure

(1) Each local government shall submit a monthly report to the respective Council relating
to the expenditure incurred during the month by the local government.
(2) The monthly financial reports shall include the following BM Forms-
(i) BM-1 - Monthly Statement of Current expenditure;
(ii) BM-2 - Monthly Reconciliation of Current expenditure;
(iii) BM-3 - Monthly Statement of Receipts;
(iv) BM-4 - Monthly Reconciliation of Receipts;
(v) BM-5 - Monthly Progress Report Development Programme – government Projects &
Citizen Community Boards (Citizen Community Boards);
(vi) BM-6 - Monthly Reconciliation of Development expenditure;
(vii) BM-7 - Monthly Report Operationalization of Projects;
(viii) BM-8 - Service Delivery Targets;
(ix) BM-9 - Service Delivery Facilities Status;
(x) BM-10 - Establishment Status by Designation;
(xi) BM-11 - Monthly Statement of Re-appropriations of Funds;
(xii) BM-12-Statement of Supplementary Grants; and
(xiii) BM-13 - Statement of Excesses and Surrenders.

17.12.9. (g) Steps Required in Case of likelihood of Excess expenditure

(1) In case Grant is likely to be exceeded, the Head of Offices shall take immediate step
prevent the excess expenditure by-
(i) ensuring strict control over the affected Grant; or
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(ii) transferring funds under his powers of Re-appropriation; and
(iii) submitting as soon as the exigency arises, an application for Supplementary Grant.
(2) If funds cannot be provided through re-appropriations; and Supplementary Grant shall
be prepared and got approved from the Council additional expenditure is incurred. The
procedure for re-appropriation and Supplementary Grants are provided in Part XIV of
Volume I.

17.12.9. (h) Statement of Excesses and Surrenders

(1) The Statement of Surrenders shall be prepared in Form BM-13 by the Head of Offices
after the financial year.
(2) For purposes of completing Form BM-13, the Heads of offices shall obtain the
required information from the concerned Drawing and Disbursing Offices (DDOs)
(3) Annually, one Statement of Excesses and Surrender shall be prepared and submitted
by the Heads of Offices to the Finance and Budget
(4) The Statement of Excesses and Surrenders shall be completed on the basis of actual
expenditure incurred during the first eight months of the financial year and keeping in view
the expected expenditure in the remaining four months of the financial year.
(5) The Excesses and Surrenders shall form the basis for -
(i) preparing the revised estimates; and
(ii) formulating the demands for additional funds if required.
(6) The revised estimates shall also be used to form the basis of the following year budget
estimates and for determining-the estimated closing balance of the local government fund.
(7) The Heads of Offices shall submit together with the Statement of Excesses and
Surrenders a note explaining the reasons for the excesses and surrenders.
(8) The Finance and Budget Officer shall consolidate the Statements of Excesses and
Surrenders for approval by the Budget and Development Committee (BDC).

17.12.9. (i) Revised Estimates and Supplementary Grant

(1) In addition to any revisions during the year every local government shall after 8 months
of the financial year prepare revised estimates based on the Statement of Excesses and
Surrenders to be finalized by the Budget and Development Committee in March.
(2) If additional funds, which cannot be met through re-appropriation are identified for the
remaining four months a Supplementary Grant shall be submitted to the Council for
approval alongwith the Draft Budget for the next financial year in April.

17.12.9. (j) Distribution and Communication of Supplementary Grant

(1) Subsequent to approval by the Council and intimation by the Finance and Budget
Officer of the Supplementary Grant, the Heads of .Offices concerned shall distribute the
Supplementary Grant and communicate the break-up of the Grant to Drawing and
Disbursing Officers and the Union Accountant concerned.
(2) The Collecting Officer shall also be communicated the revised targets for receipt as
approved by the Council.

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17.12.9. (k) Principal Accounting Officer (PAO)

(1) The Principal Accounting Officer for local governments shall be one of the Secretaries
designated by the Nazim.
(2) The Principal Accounting Officer shall be responsible for resolving the Audit paras.

17.12.9. (l) Accounts Committee of the Council

(1) The Accounts Committee of the Council shall monitor the budget during the financial
year.
(2) The Accounts Committee shall review the monthly financial reports including the
accounts report submitted by the Union Accountant.
(3) The Accounts Committee shall especially focus on the reconciliation of expenditure.
(4) The Head of Offices shall be responsible to the Accounts Committee of the Council
for issues relating to expenditure.

17.12.10. Receipt Management

17.12.10. (a) Reciept Management

(1) The primary obligation of the Collecting Officers shall be to ensure that all revenue due
is claimed, realized and credited immediately into the local government fund under the
proper receipt head.
(2) The Head of the Offices shall supervise and take corrective measures in respect of the
activities of the Collecting Officers.

17.12.10. (b) Monthly Statement of Receipts

(1) The Collecting Officers shall furnish monthly reconciled statements of actual
collections under the heads for which they are responsible to the Head of Offices in Forms
BM-3 and BM-4 by 13th day of-the month following the month to which the statement
relates.
(2) The Head of Offices shall consolidate the figures received from different Collecting
Officers and shall forward the same to the Finance and Budget Officer by the 16th day of
the month following the month to which the statement relates.

17.12.10. (c) Reconciliation of Receipts

(1) The Collecting Officers shall reconcile his figures with the record maintained by the
Union Accountant by the 10th day, of the month following the month to which the
statement relate.
(2) In order to enable the Head of Office to verify whether the amounts shown as realized
in the statements have actually been realized and credited to the proper head of account, the
Union Accountant concerned shall provide the Head of Office with statements confirming
the actual amounts credited under the relevant receipt heads.

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17.12.10. (d) Prompt Deposit of Receipts

(1) The receipts for a month shall be the figures of the receipts credited during that
particular month.
(2) In case any money is realized in one month but not credited until the subsequent month
except that relating to the last working day of a calendar month, the facts 'and
circumstances shall be clearly stated in the monthly report in which the receipts were
realized.
(3) The sanction of the competent authority is necessary for the remission of, and
abandonment of claims to revenue.

17.12.10. (e) Rectification of Errors in recording of receipts

(1) In case any error in recording of receipts is discovered the return shall be corrected and
an intimation shall immediately be sent to the concerned Union Accountant for
rectification.
(2) In the event of any error detected in the office of the Union Accountant, such office
shall forward the details to the Collecting Officers.

17.12.10. (f) Monthly Report of Receipts

(1) Each local government shall submit a monthly report to the respective Council relating
to the receipts received during the month.
(2) The monthly financial report relating to receipts shall include the following
Forms -
(i) BM-3 - Monthly Statement of Receipts; and
(ii) BM-4 - Monthly Reconciliation of Receipts.

17.12.10. (g) Accounts Committee to Monitor Receipts

(1) The Principal Accounting Officer (PAO) shall be responsible for resolving Audit paras
relating to receipts.

17.12.11. Re-appropriations and Supplementary Grants

17.12.11. (a) Expenditure not provided for in the Schedule of Authorized
Expenditure

In the event that unavoidable and unforeseen circumstances arise during the course of any
particular financial year that requires incurring excess expenditure or expenditure not
contemplated in the Schedule of Authorized Expenditure, such expenditure shall be made
available through, re-appropriation or supplementary grants or both.

17.12.11. (b) Re-appropriations

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(1) Re-appropriation means the transfer of savings in a unit of appropriation to meet excess
expenditure anticipated under another unit of appropriation.
(2) The officials shall re-appropriate in accordance with the re-appropriation powers
delegated by the respective Council to them.

17.12.11. (c) Procedure for Re-appropriation

(1) If any officer is competent to sanction a re-appropriation'', such officer may do so
pursuant to the powers delegated to him by the Council. A copy of the order sanctioning
any re-appropriation shall be communicated to the Head of Offices, Finance and Budget
Officer and the Union Accountant.
(2) A request for re-appropriation shall be prepared by the concerned Drawing and
Disbursing Officer.- If it involves different Drawing and Disbursing Officers then the Head
of offices shall process the re-appropriation.            . '
(3)     If the re-appropriation involves two different grants then the Union Secretary
concerned or Finance and Budget Officer as the case may be shall be responsible for
processing the re-appropriation.
(4) In case the re-appropriation is beyond the limit set by the Council, it shall require the
approval of the Council. In such cases the request for re-appropriation of funds shall be
prepared by the Head of Offices and forwarded to the Council for approval.

17.12.11.(d) Supplementary Grants

(1) In case that a Head of Offices considers that the need for additional funds has arisen for
which no re-appropriation is available. He shall submit a proposal for Supplementary Grant
to the Council.
(2)      The proposal-shall be accompanied by an explanatory note justifying the
Supplementary Grant.       .

17.12.11. (e) The Supplementary Budget Statement

(1) Requests for Supplementary Grant during the financial year shall be consolidated by the
concerned Union Secretary or the Finance and Budget Officer (FBO) as the case may be, in
the form of a Supplementary Budget Statement. The same details as in the annual budget
shall be provided to the Council.
(2) The form and manner in which the Supplementary Budget Statement is presented to
the Council shall be the same as that of the Annual Budget Statement.
(2) The Accounts Committee of the Council shall monitor the receipts during the financial
year.
(3) The Accounts Committee shall especially focus on the reconciliation of receipts and
realization of monthly targets.
(4) The Head of Offices shall be responsible to the Accounts Committee of the Council
for issues relating to receipts.




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17.12.12. Linkage with the Government and Fiscal Transfers

17.12.12. (a) Local government Fund

The resources made available to the local government through fiscal transfers from the
Provincial Government shall comprise share of receipts of the concerned local government
and shall constitute a part of the local government Fund.

17.12.12. (b) Distribution of Funds to local government by Government

The share of each local government shall be in accordance with the Award notified by the
Governor,


17.12.12. (c) Communication of Preliminary Figures of local government
share

The Finance Department, Government of the Punjab shall communicate the preliminary
estimates of the respective local government share by the first week of March each year.

17.12.12. (d) Communication of Final Figures of local government share

The Provincial Finance Department shall communicate the final estimates of local
government share in June each year.

17.12.12. (e) Monthly transfer of local government share

The Finance Department shall disburse the local government share directly to the local
government on monthly basis.

17.12.12. (f) Submission of Reports

(1) The concerned District Accounts Officers (DAOs) shall send monthly accounts to the
Government of all the local governments in the district. The Union Accountant of the
Union Administration shall submit reconciled accounts to the concerned District Accounts
Officers well in time to meet the above deadline.
(2) The local governments shall provide regular and special reports on any aspect of the
local government finances, as and when such reports may be required by the Government.

17.12.12. (g) Performance Targets

(1) In order to improve efficiency and effectiveness of service delivery, the local
government shall provide performance targets along with the financial figures in the
budget. The performance targets may be provided for inputs, outputs or outcome.
(2) Performance targets shall be-
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(i) clear, precise and unambiguous;
(ii) relevant; and
(iii) verifiable.
(3) The Union Nazim shall finalize the intended performance targets relating to service
delivery etc. with reference to financial implications for the next financial year.
Such performance targets shall be prepared on Forms BSF-2 and BSF-3.
(4) The status of Performance Targets achieved shall be provided regularly during the
year through Forms BM-8 and BM-9.

17.12.13. Punjab Local Governments (Accounts) Rules, 2001

17.12.13. (a) Provisions and Cstody of Accounts Registers and Forms

The District/ City Government shall make arrangement for provision of prescribed books
of Accounts Registers and Accounts Forms for Tehsil/Town Municipal Administration and
Union Administration and Union Administration within the district on their request and
shall obtain those forms from the Controller of the Government Printing Press of the
government of the Punjab or from any other agency authorized by government in this
regard.
Provided that forms of accounts printed by any other agency authorized by the government
shall be kept properly in safe custody on the pattern of the Punjab government Printing
Press in order to avoid any misuse.

Subject to the provisions of sub rules (5) and (6), a Union Administration may deposit cash
into Post Office located within the area of its jurisdiction if no District Accounts officer or
branch of a schedule bank is located within the local area of Union Administration.

UNION ADMINISTRATION


Amount of cheque                                                 Authorities who shall jointly sign the
                                                                 cheque.
All amounts                                                      Union Secretary designated as Accountant
                                                                 and Union Nazim

17.12.13. (b) Custody of Local Fund
(1) The Local fund shall be kept in the district Account Office of a scheduled bank.
However, a Union Administration may keep Local Fund in a Post Office within the area of
its jurisdiction if no District Accounts Office or branch of a Scheduled Bank is located
within the Local Area of that Union Administration.

(2) Where the fund is kept in District Accounts Office, scheduled bank or Post Office the
cash received during the day shall at the end of the day be deposited in the District
Accounts Office, scheduled bank or Post Office as the case may be.


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(3) The provident fund, Pension Fund, Contractors’ security deposits and the Employees
Security Deposits shall invariably be kept in a saving account of National Saving Centre or
in the scheduled bank with the approval of respective Local government.

17.13. Punjab Local Government (Appeals) Rules, 2002

                                                         Schedule-I
Sr. Authority making the order under                       Appellate Authority
No. appeal.
 1        District/ City District                              1) Concerned Administrative Secretary of the
              Government                                          Government, if the order pertains to the
                                                                   devolved functions of his department.
                                                                 2) Secretary Local Government and Rural
                                                               Development Department, in all other cases.
 2      Officers of District/ City District                            District Co-ordination officer.
                  Government

 3            Tehsil/Town Municipal                                 Secretary Local Government & Rural
                  Administration                                         Development Department
 4            Officer of Tehsil/Town                                  Tehsil/Town Municipal Officer
             Municipal Administration
 5              Union Administration                                     Tehsil/Town Municipal Officer



 6     Officials of Union Administration                                              Union Nazim



17.14. Punjab Local Governments (Budget) Rules, 2001

Head of Office means;-

(i)District officer in case of District/City District Government;
(ii) Tehsil/Town Officer in case of Tehsil/Town Municipal Administration;
(iii)Concerned Union Secretary in case of Union Administration;

Every District/City District Government Tehsil/Town Municipal Administration or Union
Administration shall be organized into such officers as may be specified under the Punjab
Local Government Ordinance, 2001 or the rules and bye-laws framed there under.
District/City District Government and a Tehsil/Town Municipal Administration or Union
Administration may from time to time specify the Assistant Collecting Officers for the
purpose of various item of income. Where an Assistant Collecting Officer is not under the
control of Collecting Officer, he shall be responsible to the Collecting Officer through the
head of his office for the purpose of such collections.

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A District/City District Government Tehsil/Town Municipal Administration and Union
Administration may from time to time declare any officer to be a Drawing and Disbursing
Officer (D.D.O.) for the purposes of the Grant sanctioned for a Head or Sub-head, Every
D.D.O. shall be responsible to the Controlling Officer through the Head of his office for the
purposes of all disbursement.
A Drawing and Disbursing Officer may with the approval of concerned Controlling Officer
delegate his powers under these rules.
While explaining various provisions in the Estimate of Expenditure, the Explanatory
Memorandum shall among other matters review the principals activities of the District/City
District Government Tehsil/Town Municipal Administration or Union Administration
under various Sub-Heads, indicating the performance targets already achieved and
proposed to be achieved in the ensuring year.
The Financial Abstracts shall be in Form B- 4 and shall furnish the statistics with regard to
the various items specified in the Form and such other statistical data as the Local
Government may specify from time to time with a view to give a clear picture of the
financial operations and the principal activities of the District/City District Government
Tehsil/Town Municipal Administration or Union Administration.
The Schedule of Miscellaneous Funds shall be in Form B-13 and shall furnish particulars
about opening balance, income, expenditure and closing balance with regard to Local Fund,
suspense accounts, depreciation funds, provident and pension funds and accounts,
investments and other funds maintained by District/City District Government Tehsil/Town
Municipal Administration or Union Administration.
The District/City District Government Tehsil/Town Municipal Administration or Union
Administration shall make budgetary provisions for honoraria and allowances of the
Nazims, and Naib Nazims and allowances for members of concerned council, which shall
be charged to the respective local fund.
All items of New Expenditure shall be scrutinized with due case before these are included
in the Schedule of New Expenditure in scrutinizing such items the following principles
shall be kept in view, that is to say-----
(a) the concerned District/City District Government Tehsil/Town Municipal
    Administration and Union Administration shall concentrate on the performance of
    functions assigned to it under the Punjab Local Government Ordinance, 2001 and
    additional liabilities, as far as possible, be avoided;
(b) the proposal for new expenditure shall be formulated on the basis of priority after
    taking stock of the overall requirements of various offices;
(c) preference shall be given to development requirements and new expenditure on revenue
    account shall, as far as possible, be kept at the minimum level; and
(d) with reference to development projects; preference shall be given to such projects
    which do not involve a recurring cost.

The Schedule of Charged Expenditure shall include—

(a) all sums required to be contributed towards the conduct of election, maintenance of
Council Service and the auditing of accounts;
(b) budget allocation for Zila Council Secretariat, honoraria and allowance of the Zila
Nazim and Naib Zila Nazim, allowances of members of Zila Council is case of
District/City District Government;
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(c) budget allocation for honoraria and allowances of the Tehsil/Town Nazim and Naib
Tehsil/Town Nazim and allowances of members of Tehsil/Town Municipal
Administration;
(d) budget allocation for honoraria and allowances of Union Nazim and Naib Union Nazim
and allowances of members of Union Council in case of Union Administration;
(e) any sum required to satisfy and judgment, decree or award against the Local
Government by any Court or Tribunal relating to local fund; and
(f) any other expenditure declared to be Charged Expenditure under the Punjab Local
Government Ordinance, 2001
(1) The Union Nazim shall provide the copies of approved budget of Union Administration
to the Tehsil/Town Municipal Administration and District/City District Government
separately within seven days of its approved by Union Council.
(2) The Tehsil/Town Nazim shall provid copies of the approved budget to the Zila Nazim
and the Punjab Local Government Commission within seven days of its approved by the
Tehsil/Town Council.
(3)     (a) The Zila Nazim shall provid copies of approved budget of District/City District
Government to all Tehsil/Town Municipal Administration and the Punjab Local
Government Commission within seven days of its approved by Zila Council.
        (a) The Zila Nazim shall also consolidate the budget of all Union Administration in
            his district and provide copy to the Punjab Local Government Commission by
            31st of July.
(4) A summary of the approved budget of a Local Government shall also be published and
publicized through press and any other manner as may be considered necessary by the
Nazim of the Local Government.
At any time before the expiry of the Finance year to which a budget relates, a revised
budget for the year may, if necessary, be prepared by the District/City District Government
Tehsil/Town Municipal Administration, or Union Administration and presented for
approval by the respective Council as provided in Chapter V of the rules.

17.15. Punjab Local Governments (Fiscal Transfer) Rules, 2004
The Union Nazim and Secretary of Union Administration shall be responsible for the
accuracy/authenticity of all reports submitted by the Union Administration to the
Secretariat.

The Union Nazim and Secretary of Union Administration shall be responsible for the
accuracy/authenticity of all reports submitted by the Union Administration to the
Secretariat.

17.16. Punjab Tehsil/Town Municipal Administration Rules of
Business, 2002

Correspondence with the Union Administration of the same Tehsil/Town shall be
conducted directly by the officers in respect of the subject allocated to them and it shall
ordinarily be addressed to the Union Nazim concerned.


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17.17. The Punjab Local Government (Taxation) Rules, 2001

Preliminary Taxation Proposals

See Section 5.5. for detail.




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                      Part 4
                    Institution




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                                        Chapter 10: Institutions

18. Provincial Local Government Commission
18.1. Functions of the Provincial Local Government Commission
179



(1) The functions of the Provincial Local Government Commission shall be as provided in
    this Ordinance and, in particular, it shall–
      (a) Conduct annual and special inspections of the local governments and submit reports to
      the Chief Executive of the Province;
      (b) Conduct, on its own initiative or, whenever, so directed by the Chief Executive of
      the Province, an inquiry by itself or through District Government into any matter
      concerning a local government;
      (c) Cause, on its own initiative or, whenever, so directed by the Chief Executive of
      the Province, a special audit by itself or direct a District Government to arrange a
      special audit, of any local government;
      (d) Resolve disputes between any Department of the Government and District
      Government or between two District Governments:
      Provided that if the Local Government Commission fails to settle the dispute, the
      aggrieved party may move the Chief Executive of the Province for resolution thereof;
      (e) Enquire into the matters referred to it by the District Coordination Officer under
      the provisions of sub-section (3) of section 28 and by the Government under sub-
      section (4) of section 30 and give its decision thereon or, as the case may be, submit
      report to the competent authority;
      (f) Submit to the Chief Executive of the Province an annual report on the over-all
      performance of the district and tehsil level local governments:
      (g) Take cognizance of violations of laws and rules by a local government in
      performance of its functions;
      (h) Organize consultative-e planning meetings of National and Provincial legislators,
      Zila, Tehsil or Town Nazims of a district on a periodical basis to provide their
      participation in development activities of the district with regard to-

           (i) The consultative process of the Annual Development Plan of the District;
           (ii) Formulating procedure for utilization of the Legislators development grants;
           (iii) Assessing implementation of decision of these meetings; and
           (iv) Carrying out review of development schemes; and

       (i) Facilitate the performance of Provincial department functions of the decentralized
       offices relating to policy analysis, oversight, checks and balances, capacity building and
       coordination through the Commission.

(2) The directions and orders of the Provincial Local Government Commission arising out of
    its inspections and inquiries under clauses (a),(b) and (c) of sub-section (1) shall be

179
      Section 120D PLGO, 2001
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       binding on the concerned Local government failing which the Commission shall report
       the matter with specific recommendations to the Chief Executive of the Province for
       decision and appropriate action.

(3) Where the Provincial Local Government Commission is of opinion that suspension of a
    Nazim is necessary for the fair conduct of the enquiry under clause (b) of sub-section (1) or
    preventing the Nazim from continuing with any unlawful activity during the pendency of
    enquiry, it may recommend to the Chief Executive of the Province for making appropriate
    order for suspension of such Nazim for a Maximum period of ninety days.
(4) Where, on an inquiry under clause (b) of sub-section (1), a Nazim, Naib Nazim or a
    member of a Council is found guilty of misconduct by the Provincial Local Government
    Commission, it shall recommend appropriate action, including removal, to the Chief
    Executive of the Province.
(5) The Provincial Local Government Commission shall have the same powers as are vested in
    a Civil Court under the Code of Civil Procedures, 1908 (Act V of 1908), in respect of the
    following matters, namely:-

         (a) Summoning and enforcing the attendance of any person and examining him on oath;
         (b) Compelling the production of documents;
         (c) Receiving evidence on affidavits; and
         (d) Issuing commission for the examination of witnesses.

18.2. Duties of Provincial Local Government Commission in
relation to;

18.2.1 Setting aside an order of Zila Nazim by Chief Executive of
the Province 180

(1) Where, in the opinion of the Chief Executive of the Province, an order or decision of
    Zila Nazim is not in conformity with law or is against the interest of the people, he
    may, for the reasons to be recorded and conveyed to the Nazim, suspend such order or,
    as the case may be, decision and refer the matter to the Provincial Local Government
    Commission for an enquiry to be completed not later than ninety days;
    Provided that the Zila Nazim shall be given an opportunity of being heard by the Provincial
    local Government Commission before making recommendation to the Chief Executive of the
    Province.
(2) On receipt of report of enquiry conducted by the Provincial local Government
    Commission, the Chief Executive of the Province may take such action, as deemed
    expedient in the light of such report, including quashment of the order or decision shall
    stand restored.
(3) The quashment of an order or decision referred to in sub-section (2) shall be notified by
    the Government in the official Gazette.”



180
      Section 25 PLGO, 2001
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18.2.2 Setting aside a resolution of Zila Council by the Chief
Executive of the province181

 (1) Where in the opinion of the Chief Executive of the province, a resolution of Zila council is
     not in conformity with law or is against the interest of the people, he may, for the reasons to
     be recorded and conveyed to the Council, suspend such resolution and refer the matter to
     the Provincial Local Government Commission for an enquiry to be completed not later
     than ninety days.
(2) On receipt of report of the enquiry conducted by the Provincial Local Government
     Commission, the Chief Executive of the Province may take such action as deemed
     expedient in the light of such report, including quashment of the resolution of the Zila
     Council;
     Provided that, if no action is taken within ninety days of suspension of the resolution of the
     Zila Council, such resolution shall stand restored.
(3) The quashment of the resolution referred to in sub-section (2) shall be notified by the
     Government in the Official Gazette.

18.2.3. Setting aside the order of Tehsil Nazim by the Chief
Executive of the Province

(1) Notwithstanding anything contained in section 64, where, in the opinion of Chief Executive
    of the Province, an order or decision of the Tehsil Nazim is not in conformity with law or is
    against the interest of the people, he may, for the reasons to be recorded an conveyed to the
    Nazim, suspend such order or, as the case may be, decision and refer the matter to the
    provincial Local Government Commission for an enquiry to be completed not later than
    ninety days;
    Provided that Tehsil Nazim shall be given an opportunity of being heard by the Provincial
    Local Government Commission before making recommendation to the Chief Executive of
    the Province.
(2) On receipt of report of enquiry conducted by the Provincial Local Government
    Commission, the Chief Executive of the Province may take such action as deemed
    expedient in the light of such report, including quashment of the order or decision of the
    Tehsil Nazim;
    Provided that, if no action is taken within ninety days of the suspension of order or decision
    of the Tehsil Nazim, such order or, as the case may be, decision shall stand restored.
(3) The quashment of an order or decision referred to in sub-section (2) shall be notified by the
    Government in the Official Gazette.

18.2.4. Setting aside the resolution of Tehsil Council by the Chief
Executive of the Province182

(1) Where, in the opinion of the Chief Executive of the Province, a resolution of Tehsil Council
    is not in conformity with law or is against the interest of the people, he may, for the reasons
181
      Section 45 PLGO, 2001
182
      Section 70B PLGO, 2001
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    to be recorded and conveyed to the Tehsil Council, suspend such resolution and refer the
    matter to the Provincial Local Government Commission for an enquiry to be completed not
    later than ninety days.
(2) On receipt of report of enquiry conducted by the Provincial Local Government
    Commission, the Chief Executive of the Province may take such actions as deemed
    expedient in the light of such report, including quashment of the resolution of the Tehsil
    Council:
    Provided that, if no action is taken within ninety days of suspension of the resolution of
    the Tehsil Council, such resolution shall stand restored.
(3) The quashment of the resolution referred to in sub-section (2) shall be notified by the
    government in the Official Gazette.

18.2.5. Setting aside the order of Union Nazim by the Chief
Executive of the Province183

(1) Notwithstanding anything contained in section 82, where, in the opinion of the Chief
    Executive of the Province, an order or decision of the Union Nazim is not in conformity
    with law or is against the interest of the people, he may, for the reasons to be recorded and
    conveyed to the Nazim, suspend such order or, as the case may be, decision and refer the
    matter to the Provincial Local Government Commission for an enquiry to be completed not
    later than ninety days;
    Provided that the Union Nazim shall be given an opportunity of being heard by the
    Provincial Local Government Commission before making recommendation to the Chief
    Executive of the Province.
(2) On receipt of report of enquiry conducted by the Provincial Local Government
    Commission, the Chief Executive of the Province may take such action as deemed
    expedient in the light of such report, including quashment of the order or decision of the
    Union Nazim;
    Provided that, if no action is taken within ninety days of the suspension of the order or
    decision of the Union Nazim, such order or, as the case may be, decision shall stand
    restored.
(3) The quashment of an order or decision referred to in sub-section (2) shall be notified by the
    Government in the Official Gazette.

18.2.6. Setting aside the resolution of Union Council by the Chief
Executive of the Province184

(1) Where, in the opinion of the Chief Executive of the Province, a resolution of Union Council
    is not in conformity with law or is against the interest of the people, he may, for the reasons
    to be recorded and conveyed to the Union Council, suspend such resolution and refer the
    matter to the Provincial Local Government Commission for an enquiry to be completed not
    later then ninety days.


183
      Section 82A PLGO, 2001
184
      Section 89B PLGO, 2001
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(2) On receipt of report of enquiry conducted by the Provincial Local Government
    Commission, the Chief Executive of the Province may take such action as deemed
    expedient in the light of such report, including quashment of resolution of the Union
    Council:
    Provided that, if no action is taken within ninety days of suspension of the resolution of the
    Union Council, such resolution shall stand restored.
(3) The quashment of the resolution referred to in sub-section (2) shall be notified by the
    Government in the official Gazette.

18.2.7. Suspension of Zila Nazim185

(1) Where, in the opinion of the Chief Executive of the Province, a Nazim is deliberately
    avoiding or abstaining willfully or failing to comply with the directions given by the
    Chief Executive under section 128, he may suspend the Nazim for a period not
    exceeding ninety days for the reasons to be recorded and conveyed to the Nazim.
(2) During the period of suspension, the Government shall cause to be conducted an enquiry by
    the Provincial Local Government Commission which shall provide an opportunity of
    personal hearing to the suspended Nazim.
(3) The Provincial Local Government Commission shall submit its report of the enquiry along
    with its recommendations which may include removal of the Nazim to the Chief Executive
    of the Province for appropriate action in lights of such recommendations as he may deem
    appropriate.
(4) In case no decision is taken within ninety days from the date of suspension of the
    Nazim, he shall stand re-instated to his office.
(5) During the period of suspension of the Nazim, the Naib Zila Nazim shall act as Nazim.

18.3. The Punjab Local Government Commission (Conduct of
Business) Rules, 2003

18.3.1. Conduct of Business of the Commission

18.3.1. (a) Conduct of Business of the Commission

(1) The business of the Commission shall be conducted in its ordinary meeting;
    Provided that the Chairman may call a special meeting to consider any urgent matter or
    special items.
(2) An ordinary meeting of the Commission shall be held at least once in every month on
    the date and time fixed by the Chairman:
    Provided that, after recording reasons, the Chairman may not hold an ordinary meeting
    for a particular month.
(3) The meeting shall be presided over by the Chairman and in his absence by am member
    chosen for that purpose by the members present in the meeting.



185
      Section 129 of PLGO, 2001
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(4) Intimation for the date and time of an ordinary meeting and a special meeting shall be
    sent to the members of the Commission at least seven days before an ordinary meeting
    and three days before a special meeting.
(5) The Chairman shall not be restrained from holding meeting and transacting its business
    merely because of a vacancy in the membership of the Commission:
    Provided that at least one-half of the existing members are present in the meeting.
(6) All decisions shall be taken by the majority of votes of the members present and voting.
    Provided that in case of equality of votes the Chairman shall have a casting vote.
(7) The minutes of a meeting shall be confirmed by the Commission in the subsequent
    meeting.

18.3.1. (b) Agenda

(1) The agenda of the meeting shall be issued by the Secretary with the approval of the
    Commission.
(2) The disposal of business shall be undertaken by the Commission in order as given in the
    agenda.
(3) Any member desirous of bringing any matter before the Commission for its
    consideration may, subject to approval of the Chairman, get such matter included in the
    agenda by giving a prior notice of at least three days in case of an ordinary meeting and
    two days in case of a special meeting.

18.3.1. (c) Division of business

The Chairman may distribute the business of the Commission regarding inspections,
special audits and inquiries among the members of the Commission with regard to
territorial or functional jurisdiction.

18.3.1. (d) Executive authority

(1) The Executive authority of the Commission shall be exercised by the Chairman through
    the Secretary.
(2) The correspondence on behalf of the Commission shall be authenticated under the
    signature of the Secretary of the Commission or an officer authorized by him.

18.3.1. (e) Power of the Commission

(1) The Commission, any of its members, an inquiry officer or an inspecting officer duly
     appointed by the Commission while conducting an inspection or holding an inquiry
     shall have the powers of Civil Court under the Code of Civil Procedure, 1908 (Act of
     1908) in respect of the following matters:-
  (i) Summoning and enforcing the attendance of any person and examining him on oath;
  (ii) Requiring the discovery and production of any document;
  (iii)Receiving evidence on affidavits; and
  (iv) Issuing Commissions for the examination of witnesses or documents.

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(2) The Commission, any of its members, an inquiry officer or inspecting officer duly
    appointed by the Commission shall have the power to require any person to furnish
    such information as may be useful for the subject-matter of the inquiry or inspection.
(3) Any member, any officer authorized by the Commission, an inquiry officer or
    inspecting officer duly appointed by the Commission, may enter into any building for
    inspection, survey of immovable property, and work in progress under the supervision
    of Local Government or place where there is reason to believe that any article, books or
    accounts or other documents relating to subject-matter of inspection or inquiry may be
    found and such officer or member may take into custody or seal such article, things,
    books of accounts, documents or take extracts or copies from such books or documents.
(4) The proceedings under these rules shall be deemed to be judicial proceedings within the
    meaning of sections 193 and 228 of the Pakistan Penal Code, 1860 (XLV of 1860)

18.4. Inspections

18.4.1. Regular annual inspection of Local Government

The working of the Local Government may be undertaken by the Commission shall be
inspected at least once every financial year by the inspecting officer or such other officers
as may be appointed by the Commission for this purpose.

18.4.2. Special inspection

The special inspection of a Local Government may be undertaken by the Commission
when the Commission considers it necessary or when a direction is received from Chief
Executive of the Province.

18.4.3. Manner of Inspection

(1) The Commission shall draw and approve a schedule of regular annual inspection for
    each month.
(2) The dates of inspections shall be communicated by the respective inspecting officer
    appointed by the Commission to the concerned Local Government in shape of letter or
    memo, at least fifteen days before the inspection.
(3) As soon as the letter of inspection issued under sub-rule (2) is received by the
        respective Local Government, the concerned Nazim shall circulate the letter so
        received to all officers responsible for keeping the record.
(4) A notice shall also be affixed on conspicuous places by the concerned Nazim for
    information of general public that the inspecting officer named in this behalf is
    undertaking inspection of Local Government on given dates, so that any citizen,
    registered voter or tax payer of Local Government may make complaints or
    representation to the inspecting officer during inspection.

18.4.4. Inspection Report


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(1) The inspection report shall be discussed by the inspecting officer with Nazim concerned
    in a meeting and both of them shall affix their signature on the report as a token of
    discussion. The inspection report shall be submitted by the inspecting officer to the
    Commission within thirty days after inspection of a Local Government.
(2) The inspection report so received shall be examined and evaluated by the members of
    Commission in the ensuing meeting of the Commission.
(3) A copy of the inspection report shall be sent to the Local Government concerned with
    the recommendations and orders of the Commission, if any, for immediate and
    necessary action.

18.4.5. Action on inspection report

(1) On receipt of inspection report from the Commission, the concerned Nazim of Local
    Government shall take immediate steps to act upon the recommendations of the
    Commission.
(2) After attending to the observation of the inspection report and implementing the
    recommendations of the Commission, the Nazim of the respective Local Government
    shall send compliance report to the Commission within thirty days.

18.5. Disputes and Inquiries

18.5.1. Settlement of disputes

The Commission shall be responsible for the settlement of disputes between any
department of the Government and the District Government and between two District
Governments.

18.5.2. Manner of settling the disputes

(1) When two or more District Governments are unable to settle their dispute between any
    department of the Government and the District Government and between District
    Governments.
(2) The formal request of the Commission by a District Government shall be made in
    writing in shape of memorandum containing the details of dispute and the matter
    containing the claim of District Government
(3) On receipt of memorandum or request of settlement of claim or dispute, the
    Commission shall discuss the matter in its meeting and may appoint and officer or
    committee for inquiring into the dispute, if deemed necessary.
(4) The Commission, inquiry officer or the inquiry committee, as the case may be, shall be
    examine the record and hear the representative of concerned District Government and
    my also make such inspections as are considered necessary in settling the disputes.
(5) After completion of hearing and inspection, the inquiry officer of the inquiry committee
    shall send the inquiry report along with recommendations, to the Commission within
    thirty days of the orders of such inquiry.
(6) The Commission shall discuss the inquiry report on the dispute and pass an appropriate
    order which shall be binding on the parties in dispute.
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18.6. Inquiries

The Commission may conduct inquiry into any matter concerning a Local Government on
its own initiative or when ever it is directed by the Chief Executive of the Province.

18.6.1. Instances of Inquires

The inquires may be initiated by the Commission in the following instances:-

1) On receipt of direction from the Chief Executive of the Province or on such other
   grounds upon which the Commission itself comes to the conclusion that an inquiry is
   necessary in to the affairs of a Local Government ;
2) On the direction of the Government under section 30(4) of the Ordinance, where the
   performance of a District Coordination Officer of a District Government is reported by
   the concerned Nazim to be unsatisfactory, the Government considers that an inquiry
   into the matter is necessary;
3) On the report of District Co-ordination Officer under section 28(3) of the Ordinance,
   where in the opinion of the District Co-ordination Officer an order of Zila Nazim is
   motivated or unlawful, and he seeks recourse in writing to the Commission; and
4) In case of dispute between two or more District Government and a department of the
   Government, when recourse is sought to the Commission in writing for settling a
   dispute.

18.6.2. Procedure and manner of inquiry

(1) The Commission shall look into the material available to it for the purpose of initiating
    inquiry proceedings into the affairs of a Local Government and frame the issues
    containing points to be determined and shall decide whether the inquiry is to be
    conducted by the Commission itself or through any administrative department of the
    Government.
(2) In case the Commission decides to refer the matter to the administrative department of
    the Government for inquiry, the issues framed under sub-rule (1) shall be sent to the
    Secretary to Government of an administrative department concerned for initiating
    inquiry proceedings and sending his report within thirty days.
(3) Where the Commission decides to hold the inquiry by itself, it may appoint inquiry
    officer or inquiry committee to proceed further into the matter.
(4) The inquiry officer or inquiry committee shall complete the inquiry within thirty days.
    In case the inquiry is not completed within the prescribed time the     inquiry officer
    or inquiry committee, as the case may be, may seek the extension of time by giving
    reasons in writing to the Commission.
(5) The inquiry officer or inquiry committee, as the case may be, shall inquires into charges
    and may examine such oral and documentary evidence as may be necessary.
(6) The inquiry officer or inquiry committee, as the case may be, shall send the inquiry
    report with recommendations, within seven days of the completion of inquiry, to the
    Commission.

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18.6.3. Action on the Inquiry report

(1) On receipt of Inquiry report by the Commission from inquiry officer or inquiry
    committee, it shall be examined by the Commission or member concerned who shall
    evaluate it and sent the matter for discussion in the meeting of the Commission.
(2) The Inquiry report along with recommendations of the members of the Commission
    shall be reviewed in the meeting of the Commission and final recommendations shall
    be prepared and approved by the Commission for onward transmission to the quarter
    concerned as mentioned under rule 18 which ordered or requested the inquiry for
    further necessary action.
(3) The findings, recommendations and orders of the Commission related to the disputes or
    other matters concerning the Local Government shall be sent to the parties concerned
    and the respective administrative department.




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19. Citizen Community Board
19.1. Conduct of Business 186

(1) All business of the Citizen Community Board shall be disposed of in its meetings which
    shall be presided over by the Chairman.
(2) The Executive Committee of the Citizen Community Board shall hold its meetings at
    least once in every three months.
(3) The quorum of the meetings of the Executive Committee of the Citizen Community
    Board shall be forty per centum of the total membership of the Executive Committee.
(4) The quorum of the meetings of the general body of the Citizen Community Board shall
    be one fourth of its total membership.
(5) The Secretary of the Citizen Community Board shall be responsible for recording the
    proceedings of the meetings and maintaining financial and accounting record.
(6) The Secretary shall present the annual statement of accounts in the annual meeting of
    the Citizen Community Board and after its approval the statement shall be submitted to
    the registration authority or, such other authority as may be prescribed, within thirty
    days or such other time period specified in this behalf.]
(7) The Citizen Community Board may, in its general meeting, remove any office bearer or
    member by a resolution on account of unsatisfactory performance or misconduct.
(8) The Chairman and Secretary shall be responsible for safe custody and management of
    property and assets of the Citizen Community Board.
(9) All funds of the Citizen Community Board shall be kept in a bank or post office and all
    transactions shall be made through cheque.
(10) The accounts of the Citizen Community Board shall be operated jointly by the
    Chairman and the Secretary.
(11) The accounts of the Citizen Community Board shall be maintained by the Secretary.

19.2. Raising of funds by Citizen Community Board 187

(1) Citizen Community Board may raise funds through voluntary contributions, gifts,
    donations, grants and endowments for its declared purposes without compromising the
    larger interest of the community.
(2) A Citizen Community Board may also receive project-based cost sharing support from
    any local government in accordance with the provisions of this Ordinance.

19.3. The Punjab Local Government (Citizen Community Boards)
Rules, 2003

19.3.1. Objectives of the CCB
The CCB has been established to undertake any or all of the following:-

(i) Improvement of existing service delivery facilities;
186
      Section 99 of PLGO 2001
187
      Section 100 of PLGO 2001
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   (ii) Development and management of a new public facility;
    (iii) Welfare of the handicapped, destitute, widows and families extreme poverty;
   (iv) Establishment of farming, marketing and consumers' cooperatives;
   (v) Identification of development and municipal needs;
   (vi) Mobilization of resources through community mobilization;
   (vii) Formation of stakeholder associations for community involvement in the
          improvement and maintenance of facilities; and
   (viii) Reinforcing the capacity of Monitoring Committee at the behest of the concerned
          Council.

   19.3.2. Development                                project              preparation,                  approval                and
   implementation

   19.3.2. (a) Development project identification by CCBs

   (1) The CCB project shall be identified within the policy guidelines and framework of the
       local government concerned to which the CCB project shall be
    (2) CCB funds are earmarked in the development budget at all levels of local governments
       and a CCB may submit project proposal to any level of local government.
   (3) A CCB shall identify project proposals in accordance with the classification of projects
       issued by the local government concerned and submit CCB official in accordance with
       the time frame provided in the Third Schedule or as notified by a local government.
   (4) CCB project shall be initiated at the grass root level in every local area, and the
       residents thereof shall primarily be involved in determining the development needs for
       such local area.
   (5) Project concept shall be discussed with the concerned sectoral office of the local
       government to which the project relates. The concerned CCB official shall arrange the
       meeting for the CCBs with the sectoral offices.
   (6) A CCB shall identify projects subject to the following: -

    i.    Classification of schemes issued by the concerned local government
   ii.    Needs of the community
 iii.     Capacity to implement the project
  iv.     Cost-benefit analysis
   v.     Duration of the project
  vi.     Financial implications
 vii.     Compatibility with availability of the resources; and
viii.     Sustainability

   19.3.2. (b) Preparation of project proposals by CCBs

   (1) The concerned local government sectoral office to which the project relates shall
       prepare the cost estimates, determining the viability and other issues relating to the
       project.
   (2) The CCB shall prepare project proposal in CCB Form-4 and submit to the concerned
       CCB official according to the time frame in the third Schedule or as notified by the
       concerned local government each year.
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(3) CCB may, in addition to twenty percent share mentioned in rule 13 (iii), make
    contribution towards the cost of a project “in kind”. The “in kind” contribution shall be
    considered as additional contribution and included in the ranking and evaluation of the
    proposal.
(4) Where two or more local governments of the same level are involved in a project, the
    concurrence of the concerned Nazims shall be included in the proposal.
(5) A CCB shall only submit those projects to a government, which relates to the functions
    of that local government as defined in the Ordinance.

19.3.2. (c) Processing of CCB project by local government

(1) The CCB official shall confirm the following before submitting the project to the
concerned Development and Planning Officer: -
  (i) The CCB concerned is duly registered in under the Ordinance and these rules;
  (ii) The project proposal is in conformity with the classification issued by the local
       government concerned.
  (iii) CCB draft in he amount equal to the twenty percent share in a project is attached,
       which shall be retuned to CCB after the decision of the council concerned. The draft
       shall be in the name of the CCB; and
  (iv) the project proposal submitted is in conformity with CCB Form-4.

19.3.2. (d) CCB bank accounts etc

(1) After approval of a project by the Council a CCB shall.
  (i) Open an account for that project with a bank or post office within the limits of the
       local area in which the CCB has its office; and
  (ii) Deposit its share of the cost of the project approved by the Council.
(2) A CCB shall open separate accounts for each projects.
(3) The accounts, opened and maintained by a CCB, shall be operated jointly by the
    Chairman and Secretary of the CCB.

19.3.2. (e) Project implementation by CCB

(1) A CCB, upon receipt of approved project budget estimates, shall submit the following
    documents to the concerned CCB official dealing with CCBs.
  (i) Certificate of a bank or post office showing evidence of deposit of twenty percent
       share of the CCB;
  (ii) Copy of duly executed agreement with the local government concerned as per CCB
       Form-5; and
  (iii) Request for first installment as per CCB Form-6
(2) A CCB shall implement duly approved projects as specified in the project agreement by
    itself.
(3) A CCB shall implement the project within the allocated funds and within the allowed
    time frame.
(4) Upon submission of the documents to be filed under sub-rule (1) above the CCB
    official shall, in accordance with the disbursement schedule in the agreement referred to
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     in sub-rule (1) (ii) above, transfer the first installment into the account specified by the
     CCB under sub-rule 91) (i) above.
(5) Subsequent transfer of installments by the local government CCB and the local
     government
(6) The release of subsequent installment shall be subject to the approval of the concerned
     local government.
(7) The installment shall be released to the CCB as per the agreed schedule within thirty
     days from the receipt of request made by the CCB.
(8) In case of delay in the release of installment within 30 days the CCB may approach the
     Council for release of the installment, which shall take up the matter in its next
     meeting.
(9) The release of installments to CCBs shall have priority over other expenditures of the
     local government.
(10) The respective accounts official shall not make any payment against the budget if-
  (i) Twenty five percent of the development budget has not been reserved for CCBs; and
  (ii) The unspent balance from the previous reserved CCB amount has not been added to
       the CCB allocation in the current year budget.
(11) The respective accounts officer shall ensure that the reserved amount for CCB is
     safeguarded during the budget year and is spent solely for that purpose.

19.3.2. (f) Project monitoring and evaluation

(1) Project of CCB shall be subject to monitoring and evaluation by the respective
    Monitoring Committee constituted under the Ordinance or by any other
    agency/official(s) notified by the local government concerned.
(2) The Monitoring Committee shall prepare monitoring and evolution report, of the CCB
    Project and shall submit the same to the Council and the Nazim concerned.
(3) The Monitoring Committee shall neither interfere in the day to day affairs of the CCB
    nor shall it stop the work of the CCB.
(4) The CCBs shall provide access, to all its record, to the Monitoring Committee or any
    other agency/official(s) notified by the local government concerned.
(5) Monitoring of CCBs by a local government shall be non-intrusive.

19.3.3. (g) Budget re-appropriation

(1) A CCB shall remain within the approved budget allocation
(2) The re-appropriation upto a maximum of twenty percent of the approved budget in any
    head may be done by the CCB.
(3) For the re-appropriation beyond twenty percent in a head prior approval of the CCB
    official shall be required.
(4) The request for re-appropriation shall be submitted on CCB Form 7.

19.3.3. (h) Excesses and surrenders in the budget
(1) The authority to accept or reject any additional expenditure over and above the
    approved budget shall vest with the respective Council. The Council shall consider the

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    recommendations of the concerned sectoral office of the local government in this
    respect and the availability of budgetary provisions.
(2) Excess requirements of funds shall be granted by the respective council with such
    conditions as it may deem fit.
(3) Surrenders shall be allowed upon the following conditions:-
    (i) The CCB shall have completed the project as per the approved budget proposal and
         the agreement with the local government concerned; and
    (ii) The funds so surrendered by the CCB shall be deemed as the share or part of the
         share of such CCB for the purposes of future project proposals submitted by such
         CCB.
(4) Request for excesses and surrenders shall be made in CCB Form-8

19.3.3. (i) Audit and accounts

(1) The Secretary of the CCB under the general supervision and control of the Executive
    Committee shall maintain proper records of all transactions, assets and liabilities of the
    CCB.
(5) The CCB shall follow the procurement and executing procedure approved by its
    General Body. Such procedure shall be based on the principle of financial propriety and
    sound procurement practices.
(6) The respective local government may require the CCB to furnish such financial
    information, as it may deed necessary, or maintain accounts in the prescribed manner.
(7) The accounts of the CCB shall be audited as prescribed by the Auditor General of
    Pakistan, in case of project being carried out with the assistance of District
    Government, and by Local Fund Audit Department, in case of project being carried out
    with the assistance of Tehsil Municipal Administration and Union Administration.
(8) The CCB shall provide access to all its record to the auditor.

19.3.3. (j) Functions of the General Body
(1) The number of members of the General Body shall not be less than twenty five.
(2) The functions of the General Body shall be to -
  (i) Elect an Executive Committee (including the Chairman, Secretary and other office
      bearers) with such powers and responsibilities, and on such terms and conditions as
      the General Body may determine to carry out the affairs of the CCB;
 (ii) Approve the plans and activities of the Executive Committee;
 (iii) Approve the proposals submitted to local governments;
 (iv) Ensure the implementation of it's plans and activities through the Executive
      Committee;
 (v) Approve the Rules and Regulations for the Executive Committee and the members of
      the CCB;
 (vi) Review and approve the reports and statements submitted to it by the Executive
      Committee;
 (vii) Approve amendments in the Charter of the CCB;
 (viii) Approve the annual accounts of the CCB;
 (ix) Set membership classes and fees; and
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 (x) Discuss any other matter relating to the CCB.

19.3.3. (j) General Body Meetings

(1) The first General Body meeting after the registration of the CCB shall be held within
    thirty days of the date of registration of the CCB.
(2) A General Body meeting shall be held at least once every three months
(3) The Executive Committee may convene a General Body meeting when required.
(4) A General Body meeting shall be convened on the requisition, in writing, of a simple
    majority of the members of CCB.
(5) At least fifteen days notice, exclusive of the day on which the notice is served but
    inclusive of the day for which notice is given, specifying the place and the day and the
    time of meeting, and the agenda, shall be given for all General Body meetings to all
    members, but the accidental omission to give notice to, or the non receipt of notice by,
    any member, shall not invalidate (he proceedings at any General Body meeting.
(6) No business shall be transacted at any General Body meeting unless a quorum of
    members is present at the time when the meeting proceeds to business. One-fourth of
    the total members of the CCB shall constitute a quorum. In the absence of a quorum,
    the meeting shall be adjourned to the same and venue seven days latter.
(7) Except as otherwise provided by law, these rules or this Charter; the act of a majority of
    the members present at any meeting shall be the act of the CCB in the General Body
    meeting provided that in case of a tie, the Chairman of the CCB shall have a second and
    casting vote.

19.3.3. (k) Executive Committee

(1) The Executive Committee shall have and exercise, all powers vested in it by law and
    this Charter.
(2) Subject to law and this Charter, the management of the affairs of the CCB
    and property both movable and immovable of the CCB shall vest in the
    Executive Committee.             .'
(3) A CCB shall sue and be sued in the name of its Executive Committee;
    provided that a judgment against the CCB shall only be enforced against the
    property of the CCB.
(4) The number of the members of the Executive Committee of the CCB, except
    in case of a casual vacancy occurring as per sub-rule 10, shall not be less
    than seven.
(5) The maximum limit on its membership may be fixed from time to time by the General
    Body; provided that the total number of members of the Executive Committee shall not
    exceed fifteen.
(6) The Executive Committee shall consist of the following:-
  (i) A Chairman;
  (ii) A Secretary; and
  (iii) Office bearers as decided by the General Body

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(7) The members of the Executive Committee shall be elected from..,, amongst the
    members of the CCB by the General Body.
(8) Members of the Executive Committee shall hold office for a term of two years, and
    shall be eligible for the next following term. However, after completing two
    consecutive terms, the Chairman and Secretary shall vacate the office of the Executive
    Committee for at least one term before becoming eligible for re-election.
(9) The General Body may, by a resolution passed by a simple majority, fill any casual
    vacancy arising in the Executive Committee howsoever caused. However, the term of
    the person so chosen shall be for the remaining period of the Executive Committee.
(10) In case of casual vacancy in the Executive Committee, the Executive Committee shall
    act as if no vacancy had occurred and no act; or proceedings of the Executive
    Committee shall be deemed to be invalid merely by reason of such vacancy, or delay in
    the appointment of a new member; provided that the total number of members of the
    Executive Committee shall not be less than seven.
(11) The General Body may, by a resolution passed by a simple majority of its total
    members, remove any member of the Executive Committee from the office of the
    Executive Committee.

19.3.3. (l) Functions of the Executive Committee
The functions of the Executive Committee shall be to –

 (i) Develop plans and activities for approval Hy the General Body;
 (ii) Prepare periodic reports and statements for the General Body;
 (iii)Identify and develop project proposals for funding from the local governments and
      other agencies;
 (iv) Manage the day to day affairs of the CCB as per the resolutions passed by the General
      Body;
 (v) Appoint project Coordinator with such powers and responsibilities and on such terms
      and conditions, as it may determine;
 (vi) Constitute and appoint sub-committees for such. purposes as it deems necessary; and
 (vii) Perform any other function assigned to it by the General Body.

19.3.3. (m) Working of the Executive Committee

(1) The Chairman shall preside over all the meetings of the Executive Committee. If the
    Chairman is absent the members of the Executive Committee present may elect any
    other member to act as Chairman for that meeting.
(2) The Secretary shall, subject to the general control and supervision of the Executive
    Committee, perform such functions as may be assigned to him by the Executive
    Committee, from time to time.
(3) The Secretary shall, record or cause to be recorded in the books, all proceedings of the
    meetings of the Executive Committee and the General Body. The Secretary shall give
    all notices in accordance with law and- this Charter, and shall be the custodian of the
    financial and accounting records of the CCB.
(4) Subject to law and this Charter, the Executive Committee may meet for the disposal of
    business, adjourn and 'otherwise regulate .its meetings, as it deems fit and lay down
    such proceedings as it considers necessary for its efficient working.
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(5) The Executive Committee shall meet whenever convened by the Chairman or, by a
    simple majority of the members of the Executive Committee.
(6) Forty percent of the total members of the Executive Committee shall constitute a
    quorum for the transaction of any business of the Executive Committee.
(7) In the absence of a quorum, a meeting may be adjourned till such time as the quorum is
    complete; provided that a meeting of the Executive Committee must take place at least
    once every month.
(8) Except as otherwise provided by law or this Charter, the act of a majority of the
    members of the Executive Committee present at any meeting, at which a quorum is
    present shall be the act of the Executive Committee. In the case of a tie, the Chairman
    shall have a second and casting vote.
(9) Any member of the CCB shall have the right to attend the meetings of the Executive
    Committee but shall not vote unless he is also a member of the Executive Committee.




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20. Musalihat Anjuman
20.1. Procedure of settlement of disputes 188

(1) The Convener of the Musalihat Anjuman selected under section 102 shall–
      (a) Convene meetings of the Musalihat Anjuman as necessary and at such place or places
      in the union as he considers appropriate; and
      (b) Conduct the proceedings in an informal manner as he considers appropriate with
      the object to bring an amicable settlement between the parties.
(2) No legal practitioner shall be permitted to take part in the proceedings on behalf of any
    party.
(3) The report of the Musaleheen (Conciliators) shall be recorded in writing and copies
    thereof shall be provided to the parties attested by the Secretary of the Union.

20.2. Courts may refer cases to Musalihat Anjuman 189

(1) Any court of competent jurisdiction may, in a case where it deems appropriate, refer a matter
    to the Musalihat Anjuman through the Union Nazim for settlement.
(2) The court making a reference to Musalihat Anjuman for settlement of a dispute under
    sub-section (1) may lay down the procedure for summoning the parties to the dispute,
    the terms of reference, the period during which settlement is to be made, the manner in
    which report of the settlement is to be submitted and such other matters as it may deem
    appropriate for resolution of the dispute.
(3) Where on a reference made by the court under sub-section (1), the dispute is settled
    between the parties, the court may make such settlement as a Rule of the Court.
(4) The Musalihat Anjuman shall inform the court if the dispute is not settled within the
    time fixed by the court or, may ask for extension in time for settlement of the dispute.

20.3. Appointment of Musleh (Conciliator) for individual cases 190

Where in a dispute the parties request for appointment of a person other than the
Musaleheen (Conciliators) in the panel referred to in section 102 in a particular case as a
Musleh (Conciliator), the Union Nazim may, in consultation with the Insaf Committee,
appoint such person as Musleh (Conciliator) for that case.




188
    Section 106 of PLGO 2001
189
    Section 104 of PLGO 2001
190
    Section 105 of PLGO 2001
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21. Provincial Finance Commission
21.1. Functions, duties and powers of the Finance Commission 191

(1) The functions, duties and powers of the Finance Commission shall be to make
    recommendations to the Governor for–
      (a) A formula for distribution of resources including–
         (i) Distribution between the Government and the local governments out of the proceeds of
              the Provincial Consolidated Fund into a Provincial Retained Amount and a Provincial
              Allocable Amount, respectively:
              Provided that in no case shall the Provincial Allocable Amount be so
              determined that it is less than the funds transferred to local governments in the
              financial year 2001-2002 and the establishment charges budgeted for the
              functions of local governments in the same year excluding transfers in lieu of
              Octroi and Zila Tax:
              Provided further that all the monies received by the Government in lieu of
              Octroi and Zila Tax shall be added to the Provincial Allocable Amount
              separately; and
         (ii) Distribution of the Provincial Allocable Amount amongst the District Governments,
              Tehsil Municipal Administrations and Town Municipal Administrations and the Union
              Administrations as shares;
      (b) The making of grants-in-aid by the Government to the local governments from the
      Provincial Retained Amount; and
      (c) Any other matter relating to finance for and of the local government referred to the
      Finance Commission by the Governor, or the Government, or by a local government.
(2) The recommendations shall be based on the principles of fiscal need, fiscal capacity,
    fiscal effort and performance.
(3) Before finalization of the recommendations under sub-section (1), the Finance
    Commission shall hold consultations with the relevant departments of the Government,
    local governments and, in the discretion of the Finance Commission, with any other
    body or person, and this process may carry on during the currency of an Order made by
    the Governor under sub-section (6).
(4) The Finance Commission shall forward the provisional recommendations prepared
    under sub-section (1) to the Cabinet, which shall provide its views within two weeks
    failing which the Finance Commission shall make its recommendations to the
    Governor.
(5) The Finance Commission may review the recommendations on receiving the views of
    the Cabinet, if any, and on finalization of its recommendations shall forward them to
    the Governor.
(6) As soon as may be, after receiving the recommendations of the Finance Commission, the
    Governor shall by Order specify in accordance with the recommendations of the Finance
    Commission under clause (a) of sub-section (1), the Provincial Retained Amount and the
    Provincial Allocable Amount, and in turn the shares inter se of the local governments and


191
      Section 120 D of PLGO 2001
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    that share shall be paid directly to the local government concerned promptly in accordance
    with the laid down procedure:
    Provided that the Finance Commission may recommend an interim formula only for the
    financial year 2002-2003.
(7) The Governor may, by Order, also make grants-in-aid of the revenues of the local
    government in need of assistance and such grants shall be an additional accrued
    expenditure upon the Provincial Consolidated Fund after deduction of Provincial
    Allocable Amount.

21.2. Obtaining of data 192

(1) The data required for the formulation and application of the formula shall be obtained by the
    Finance Commission from the Federal, Provincial or local governments, and or from any
    authority, corporation, body, or organization established by or under law or which is owned
    or controlled by any Government or in which any of the governments has a controlling share
    or interest or any other source.
(2) The Finance Commission may, where it deems appropriate, institute data collection or
    recommend such data collection to any agency and may also recommend to the
    Government to bear the cost of such data collection.

21.3. Certification requirements for fiscal transfers 193

(1) The Finance Commission in consultation with the Government shall determine the
    requirements for certification of fiscal transfers.
(2) Certifications under sub-section (1) shall, inter alia, include the following:-
           (a) Provincial Allocable Amount and its calculation;
           (b) Transfer of fund in accordance with determined shares to the District
               Governments, Tehsil Municipal Administrations, Town Municipal
               Administrations and the Union Administrations in the Province;
           (c) Transfer of funds in accordance with the decisions of the Finance Commission
               on references made to it from time to time; and
           (d) Revenues and expenditures of the Government and local governments.
(3) In cases where the institutional processes of the Government or the local governments
    generate data required for administration of fiscal transfers, the Finance Commission
    may recommend further requirements for certification.
(4) The certification required by the Finance Commission shall be furnished to the Finance
    Commission by the Government, local governments, any relevant agency connected
    with the Government or the Federal Government.



192
      Section 120 G of PLGO 2001
193
      Section 120 H of PLGO 2001
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21.4. Ensuring flow of funds to local government 194

The Government and the local governments shall provide reports to the Finance Commission
in accordance with the timeframe and methodology for the flow of funds prescribed by the
Finance Commission.

21.5. Reference by Provincial Government or local government to
the Finance Commission 195

The Government or a local government may seek redress of grievance relating to any matter
connected with fiscal transfers by the Government concerning itself or another local
government by making a reference to the Finance Commission along with the grounds of such
grievance whereupon the Finance Commission may take a decision for the purpose of redress
of grievance; provided that the decision so made shall not change the Order in force under sub-
section (6) of section 120-D or the shares of the local government.

21.6. Procedural powers of the Finance Commission 196

Nothing contained in this Chapter shall be construed to impose limits on the powers of the
Finance Commission under any law for the time being in force as regards calling for any
information relating to the fiscal transfer formula and transfer of funds and shall have the same
powers as are vested in a civil court under the Code of Civil Procedure, 1908 (V of 1908).

21.7. Monies to form part of composite cash balance of the
Province 197

District Fund shall form part of the composite cash balance of the Province only for the
purpose of calculating the over draft requirement of the Province.

21.8. Transfer of Funds 198

The Provincial Allocable Amount and shares of the local governments shall be transferred
on the basis of actual monthly receipts of Government.

21.9. Operating procedure of the Finance Commission 199

The Finance Commission shall formulate its operating procedure for the conduct of its
business.


194
    Section 120 I of PLGO 2001
195
    Section 120 J of PLGO 2001
196
    Section 120 K of PLGO 2001
197
    Section 120 L of PLGO 2001
198
    Section 120 M of PLGO 2001
199
    Section 120 N of PLGO 2001
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30. Zila Mohtasib
30.1. Jurisdiction, functions, and powers of the Mohtasib 200

(1) The Zila Mohtasib shall, on a complaint by any aggrieved person or of his own motion,
    undertake any investigation into any allegation of mal-administration on the part of any
    office of local government or any of its officers or employees.
(2) The Zila Mohtasib shall, on a complaint by an official employed at any level of local
    government, undertake investigation into allegation of an unlawful or motivated order
    passed by a Nazim, Naib Nazim or any superior or supervisory officer:
    Provided that the Mohtasib shall not have any jurisdiction to investigate or inquire into
    any matter which–
(3) Is sub-judice before a court of competent jurisdiction or tribunal or board in Pakistan on
    the date of the receipt of a complaint, reference or motion by him; or,
(4) Relates to any matter outside the purview of the local government.
(5) Notwithstanding anything contained in sub-clause (1), the Mohtasib shall not accept for
    investigation any complaint by or on behalf of a public servant or functionary concerning
    any matter relating to the department in which he is, or has been, working in respect of any
    personal grievance relating to his service therein.

30.2. Procedure and Evidence 201

(1) A complaint shall be made on solemn affirmation in writing addressed to the Zila
    Mohtasib by the person aggrieved or, in the case of his death, by his legal
    representative.
(2) No anonymous or pseudonymous complaints shall be entertained.
(3) A complaint shall be made not later than six months from the date on which the person
    aggrieved first had the notice of the matter alleged in the complaint, but the Mohtasib
    may conduct any investigation pursuant to a complaint which is not within time if he
    considers that there are special circumstances which make it proper for him to do so.
(4) On acceptance of a complaint, the Mohtasib shall issue to the Executive District Officer
    of the office concerned, and any other person who is alleged in the complaint, a notice
    to rebut or redress the complaint:
    Provided that the Mohtasib may proceed with the investigation if no response to the
    notice is received within thirty days of the receipt of the notice or, extension as may be
    allowed by the Mohtasib.
(5) The Mohtasib may adopt any lawful procedure he considers appropriate for
    investigation.
(6) A person shall be entitled to appear in person or be represented before the Mohtasib.
(7) The conduct of an investigation shall not affect any action taken by the department
    concerned, or any power or duty of that department to take further action with respect
    to any matter subject to the investigation.


200
      Section 134(6) of PLGO 2001 Schedule III (4)
201
      Section 134(6) of PLGO 2001 Schedule III (5)
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(8) For the purposes of an investigation, the Mohtasib may require any officer or member
    of the office concerned to furnish any information or to produce any document, which
    is considered relevant and helpful in the investigation:
    Provided that the Mohtasib may, in his discretion, on grounds of its being a secret,
    allow claim of privilege with respect to any information or document.
(9) In any case where the Mohtasib decides not to conduct an investigation, he shall send to
    the complainant a statement of his reasons for not conducting the investigation.
(10) The Mohtasib shall regulate the procedure for the conduct of business or the exercise
    of powers subject to this Ordinance.

30.3. Recommendations for implementation 202

(1) After having considered a matter, on his own motion, or on a complaint or on a reference
    by the Zila Nazim, the Zila council, or on a motion by the District Judge, as the case may
    be, if the Mohtasib determines that it amounts to mal-administration, he shall specify a
    corrective/redressal measure and communicate his recommendation to the office concerned
    along with a copy to the complainant or the office making a reference to:
      (a) Consider the matter further,
      (b) Modify or cancel the decision, process or recommendation,
      (c) Explain more carefully the act or decision in question,
      (d) Take disciplinary action against any public servant of any office under the
      relevant laws applicable to him,
      (e) Dispose of the matter or case within a specified time,
      (f) Implement his recommendations to improve the working and efficiency of the
      office, within a specified time; or
      (g) Take any other step as deemed appropriate by the Mohtasib.
(2) The office concerned shall, within such time as may be specified by the Mohtasib, inform
    him about the implementation of his recommendations or the reasons for not complying
    with the same.

30.4. Non-compliance of recommendation 203

(1) In case of ‘Non-compliance’ of his recommendations, the Mohtasib may refer the
    matter to the Zila Nazim who shall direct the office concerned to implement the
    Mohtasib’s recommendations within the specified time limit and inform the Mohtasib
    accordingly.
(2) In case the Zila Nazim believes that implementation of the Mohtasib’s recommendation
    is not in the public interest, he shall refer the matter to the Mohtasib for reconsideration
    stating the reasons for non-implementation.




202
      Section 134(6) of PLGO 2001 Schedule III (6)
203
      Section 134(6) of PLGO 2001 Schedule III (7)

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(3) If the Mohtasib reaffirms his earlier recommendation, the Zila Nazim may refer the matter
    to the Chairman, Local Government Commission stating the grounds for not implementing
    the Mohtasib’s recommendation in a particular case.
(4) The Chairman, Local Government Commission’s decision on a reference by Zila
    Nazim under sub-section (3), shall be final.

30.5. Punitive action on reference by Mohtasib 204

(1) Where the Mohtasib is satisfied that any public servant is guilty of mal-administration,
    he may also recommend initiation of disciplinary action against the concerned official.
(2) In case the Mohtasib has reason to believe that any public servant has committed an
    offence, he may ask the concerned authority to institute criminal proceedings against
    such official.

30.6. Powers of the Mohtasib 205

(1) The Mohtasib shall, for the purposes of this Ordinance, have the same powers as are
    vested in a civil court under the Code of Civil Procedure, 1908 (Act V of 1908), in
    respect of the following matters, namely:
  (a) Summoning and enforcing the attendance of any person and examining him on oath;
  (b) Compelling the production of documents;
  (c) Receiving evidence on affidavits; and
  (d) Issuing commission for the examination of witnesses.
(2) The Mohtasib shall have the power to require any person to furnish information on such
    points or matters as, in the opinion of the Mohtasib, may be useful for, or relevant to,
    the subject matter of any inspection or investigation.
(3) The powers referred to in sub-clause (1) may be exercised by the Mohtasib or any person
    authorised in writing by the Mohtasib.
(4) Where the Mohtasib finds a complaint or reference to be false, frivolous, vexatious or
    mala fide, he may award reasonable compensation to the office, public servant or other
    functionary against whom the complaint was made; and the amount of such
    compensation shall be recoverable from the complainant as arrears of land revenue:
Provided that the award of compensation under this clause shall not debar the aggrieved
    person from seeking civil and criminal remedy.
(5) If any office, public servant or other functionary fails to comply with a direction of the
    Mohtasib, he may, in addition to taking other actions under this Ordinance, refer the
    matter to the appropriate authority for taking disciplinary action against the person who
    disregarded the direction of the Mohtasib.

30.7. Power to inspect 206

204
      Section 134(6) of PLGO 2001 Schedule III (8)
205
      Section 134(6) of PLGO 2001 Schedule III (9)
206
      Section 134(6) of PLGO 2001 Schedule III (10)
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Subject to the provisions of the Code of Criminal Procedure, 1898 (Act V of 1898), the
Mohtasib or any official authorised by him may:
(1) Inspect any article, book of accounts or other documents;
(2) Take extract or copies of such books of accounts and documents;
(3) Impound or seal any articles, books of accounts and documents.

30.8. Award of costs, compensation and refunds of amounts 207

The Mohtasib may, where he deems necessary, call upon a public servant, or any office to
show cause why compensation be not awarded to an aggrieved party for any loss or
damage suffered by him on account of any mal-administration committed by such public
servant or office, and after hearing such public servant or office, may award reasonable
costs or compensation to the aggrieved person from the public servant or office or may
withdraw the show cause notice.

30.9. Conduct of business 208

(1) The Mohtasib shall be the executive head of his office.
(2) The district government shall provide budgetary allocation for the office of the
    Mohtasib.
(3) The Mohtasib shall be the Principal Accounting Officer of the office in respect of the
    expenditure incurred against budget grant or grants controlled by the Mohtasib and
    shall, for this purpose, exercise all the financial and administrative powers delegated to
    the District Coordination Officer.

30.10. Annual and other reports 209

(1) Within three months of conclusion of the calendar year to which the report pertains, the
    Mohtasib shall present an annual report to the Zila council stating the objectives
    achieved during a year including the relief provided to the complainants having
    grievance against maladministration by the district government, and to the Tehsil/Town
    Council, in relation to redressal of grievances in respect of maladministration by
    Tehsil/Town or Union Municipal Administration.
(2) Simultaneously, reports referred to in sub-section (1) shall be released for publication
    and copies thereof shall be provided to the public at reasonable cost.
(3) The Mohtasib may also, from time to time, make public any of his studies, research,
    conclusions, recommendations, ideas or suggestions in respect of any matter being dealt
    with by the office.




207
    Section 134(6) Schedule III (11) PLGO 2001
208
    Section 134(6) Schedule III (12) of PLGO 2001
209
    Section 134(6) Schedule III (13) of PLGO 2001
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List of Rules Consulted While Compilation
               of the Manual
1.    Punjab LG Ordinance 2001
2.    Amended Draft of Punjab LF Ordinance 2005
3.    Punjab District Government Rules of Business 2001
4.    Punjab Tehsil/Town Municipal Administration Rules of Business 2002
5.    Punjab Union Administration Rules of Business 2002
6.    Punjab Local Govt. Appeals Rule 2002
7.    Punjab Local Govt. (Recall Motion Against Nazims and Naib Nazims) Rules 2003
8.    Punjab LG (Taxes on Immovable Property) Rules 2001
9.    Punjab Local Rate (Assessment and Collection) Rules 2001
10.   Punjab Local Govt. Taxation Rules 2001
11.   Punjab Local Govt. Accounts Rule 2001
12.   Punjab Local Govt (Fee for Licensing and Permit and Licensing of Profession and
      Vocation) Rule 2002
13.   Punjab Tehsil / Town Municipal Administration Works Rule 2003
14.   Punjab Local Govt. Citizens' Community Boards Rule 2003
15.   Punjab Local Govt. Elected Member Conduct Rules 2003
16.   Punjab Local Govt. Election Rules 2003
17.   Punjab Local Govt. Auction of Collection Rights Rule 2003
18.   Punjab Local Govt. Commission (Conduct of Business) Rule 2003
19.   Punjab Local Govt. Property Rule 2003
20.   Punjab Local Govt. Contract Rule 2003
21.   Punjab Union Administration Work Rule 2002
22.   Punjab Local Govt. Legal Advisor Rule 2003
23.   Punjab Village / Neighborhood Council Election Rules 2004
24.   Punjab Local Govt. Commercialization Rule 2004
25.   Punjab Local Govt. Internal Audit Rule 2004
26.   Punjab Local Govt. Physical Transfer Rules 2004
27.   Punjab Union Administration Budget 2003
28.   Punjab District Govt. & Tehsil Municipal Administration Budget Rules 2003
29.   Guidelines for Monitoring Committees of Local Government
30.   The Punjab Maarriage Functions (Prohibition of Ostentatious Display and Wasteful
      Expenses) Rules 2003.
31.   The Punjab Local Government (Fiscal Transfer) Rules, 2004.
32.   The Punjab Public Private Site Development Schemes (Regulation) Rules 2005.




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  Introduction to Decentralization Support Program (DSP)


What is DSP?
The Decentralization Support Programme is an initiative of the Government of Pakistan,
being implemented with the partial funding support of Asian Development Bank, to carry
forward reforms in the areas of decentralization, fiscal restructuring and local governance.
It is an innovative, demand-driven and output oriented program, serving a range of clients
at all level of governments.

DSP's objective is improved local government representation; accountability and
efficiency, resulting in improved service delivery.

DSP Objectives
DSP's objective is improved local government representation, accountability and
efficiency, resulting in improved service delivery.

The policy objectives of DSP are:

1. Sufficient and effective Federal support for decentralization and related reforms,
   including gender and social development
2. Effective and sustainable provincial-local intergovernmental relations
3. Local government institutions managing resources accountably and equitably,
   contributing to efficient and equitable delivery of services by public and private sector
   agencies according to clearly established norms of public participation, access to
   information and accountability.

DSP seeks to achieve this by addressing some of the main problem areas in
implementation - lack of operational funds, lack of capacity, and lack of systems - in the
following ways:

· Improving the effectiveness of local government institutions
· Ensuring they get regular and predictable funds
· Making accounting a transparent process
· Putting necessary systems in place and training people in their use
· Promoting monitoring of service delivery
· Making recruitment processes competitive and transparent
· Promoting participation of relevant stakeholders in decision processes
· Installing systems for access to information and citizen accountability
· Ensuring redress of grievance




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         Introduction to Citizens’ Commission for Human
                       Development, CCHD
Introduction
Citizens' Commission for Human Development (CCHD) was established in 1986 as a non-
profit organization, subsequently got registered in 1989 under the Registration Act 1961 of
Directorate of Social Welfare, Punjab. CCHD also holds National Secretariat of Citizens
Network for Good Governance (CNGG) and is a member of Punjab NGOs Coordinating
Council (PNCC).

Mission Statement
CCHD is an environmental and developmental Non-Governmental Organization (NGO). It
endeavors for attitudinal change to facilitate sustainable development, socio-ecological
justice and equity in the society.

Our Objectives
   To create public consciousness among disadvantage segments of the society for their
   civic, social and economics rights.
   To promote a participatory and pluralistic civil society that employs democratic process
   as non-violent practices.
   To broaden the base of social justice and economic equality in society.
   To plan and undertake initiatives to overcome social, economic and environmental
   problems.
   To undertake human resource development initiatives through facilitating
   capacity/skills development opportunities.
   To network and collaborate with the govt. departments, NGO's, CBO's and
   international development agencies

Thematic Focus
a)      Democratic governance
Local government
Political education
Legislative strengthening
Media

b)     Human Rights and Peace
Protection of women and children against violence

c)     Community development
Education
Health




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Achievement of area, 45                                                Clearance Certificate, 53
Acquaculture, 48                                                       Code of Conduct Committee, 14, 23, 81, 130
Administrative Department, 52                                          Collecting Officer, 4, 8, 69, 70, 71, 72, 73, 77,
advisor, 14, 27, 81, 90                                                   149, 162, 168
agriculture extension, 45                                              Collecting Officers, 4, 7, 8, 70, 71, 72, 73, 137,
angling licenses, 45                                                      139, 148, 149, 159, 163, 164, 168
annual development plan, 26, 130, 135                                  Commercialization charges, 5, 102
Annual Development Programme, 8, 53, 69, 153,                          Commercialization Committee, 40, 102
   154, 155, 156, 157                                                  Commissions of Inquiry, 44
appropriation, 10, 40, 53, 68, 73, 74, 84, 90, 107,                    Community Based Organizations, 18, 69
   115, 144, 157, 159, 160, 162, 164, 165, 184                         community welfare, 49
appropriations, 9, 73, 81, 144, 160, 161, 162, 164                     Companies Ordinance, 1984, 53
Artificial Insemination, 45                                            Competent Authority, 82, 105
assets and liabilities, 2, 24, 53, 125, 185                            Consolidation of Land Holdings, 58
Attached Department, 52                                                Constitution of Pakistan, 82
Auditor General of Pakistan, 40, 68, 125, 144,                         Consultation With District Officers, 42
   145, 185                                                            Controlling officer, 73
Barani/ Rainfed areas, 45                                              Controlling Officer, 72, 73, 74, 168
BDR, 70, 71, 148, 149, 156                                             Cooperatives, 49
BHUs, 55                                                               cottage industry, 53
bonded labour, 49                                                      Court Fees, 58
Budget and Development Committee, 40, 68, 150,                         Court of Wards, 58
   151, 157, 162                                                       Court Trial, 3, 4, 6, 7, 38, 65, 128, 147
Budget Call Letter, 2, 4, 8, 18, 69, 137, 138, 148                     crop production strategy, 45
budget proposal, 16, 92, 112, 184                                      D.C.O, 3, 19, 30, 37, 38, 39, 42, 43
budget proposals, 19, 68, 72, 73                                       D.D.O, 72, 168
budget statement, 14                                                   Dairy Farms in, 45
budgetary performance, 68                                              DCO, 3, 38, 39, 40, 41
bye-laws, 14, 15, 17, 19, 22, 24, 25, 39, 43, 66,                      Delegation of Financial Power Rules, 53, 95, 120
   72, 81, 82, 90, 99, 113, 115, 131, 135, 147, 168                    Delegation of Powers, 45, 53
Bye-laws, 2, 5, 19, 22, 24, 88                                         Demand for Grant, 16, 158
capital goods, 45, 49, 52, 53, 55, 58, 62                              Demands for Grants, 8, 73, 156, 157
Case-Law, 2, 28                                                        Departmental Accounting Officer, 42, 128
Cattle Census, 58                                                      Departmental Accounting Officers, 53
CCB, 2, 10, 22, 125, 126, 181, 182, 183, 184,                          Departmental Accounts Committee, 53
   185, 186, 187, 188                                                  Departmental examinations, 44
Chambers of Commerce & Industry, 53                                    Deputy District Officer, 37
Charged expenditure, 16                                                de-registration of factories, 49
Charged Expenditure, 2, 5, 18, 19, 87, 137, 169                        Development Plan, 6, 19, 88, 108, 109, 143, 172
check dams, 45                                                         DHQs, 55
Chief Chemical Examiner, 55                                            Disbursing Offices, 40, 68, 162
Chief Election Commissioner, 15, 82, 132                               discharge of liabilities, 24
Chief Executive, 3, 5, 7, 9, 34, 94, 96, 131, 136,                     Disciplinary proceedings, 44
   172, 173, 174, 175, 176, 178, 179                                   District, 2, 3, 4, 5, 7, 13, 14, 15, 16, 17, 18, 19, 20,
Citizen Community Boards, 2, 4, 6, 8, 10, 18, 21,                         22, 24, 26, 27, 28, 29, 30, 31, 32, 33, 34, 36,
   69, 77, 78, 125, 128, 130, 137, 138, 142, 148,                         37, 38, 39, 40, 41, 42, 43, 44, 45, 53, 55, 58,
   151, 153, 154, 161, 181                                                62, 65, 66, 67, 69, 71, 72, 73, 74, 76, 77, 78,
City District Council, 14, 16, 19                                         79, 81, 84, 85, 86, 88, 90, 91, 92, 93, 94, 96,
City District Government, 17, 19, 24, 27, 40, 41,                         97, 99, 100, 101, 104, 108, 111, 112, 119, 121,
   66, 71, 72, 73, 74, 79, 90, 91, 97, 101, 111,                          122, 123, 124, 125, 127, 128, 130, 135, 136,
   128, 137, 168, 169, 170                                                137, 141, 143, 144, 145, 146, 153, 166, 167,
Civil Defence, 44                                                         168, 169, 170, 172, 179, 180, 185, 190, 191,
Civil List, 44                                                            192, 193, 194, 196, 197
classification of projects, 69, 137, 138, 148, 151,                    DISTRICT /CITY DISTRICT
   182                                                                    GOVERNMENT, 32
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District Administration, 4, 14, 26, 36, 37, 38, 58,                    Finance and Budget Officer, 4, 8, 39, 40, 67, 68,
   79                                                                     69, 70, 71, 137, 138, 139, 148, 149, 150, 151,
district cadre, 45                                                        153, 155, 156, 157, 159, 162, 163, 165
District Coordination Group of Offices, 3, 36, 37,                     Finance Department, 53, 107, 166
   43                                                                  Finance Officer, 6, 69, 72, 73, 74, 115, 137, 138,
District Coordination Office, 3, 33, 37, 38                               148
District Coordination Officer, 3, 19, 22, 27, 28,                      financial discipline, 26, 36, 161
   29, 30, 32, 34, 36, 37, 38, 40, 41, 42, 43, 58,                     Financial Rules, 53
   71, 73, 76, 77, 94, 104, 121, 141, 172, 179, 196                    financial statement, 86
District Councils, 24                                                  First Aid Treatment, 45
District Finance and Budget Office, 2, 3, 20, 39                       fisheries, 45
District Government, 2, 3, 4, 5, 7, 14, 15, 18, 19,                    fishing rights, 45
   22, 24, 26, 27, 28, 30, 31, 33, 34, 36, 37, 38,                     Five Years Development Plans, 53
   39, 40, 42, 43, 44, 53, 55, 58, 62, 67, 69, 71,                     Forest Nurseries, 45
   72, 76, 77, 79, 81, 85, 86, 88, 92, 93, 94, 96,                     government buildings, 45
   97, 99, 100, 101, 108, 111, 121, 122, 123, 124,                     GP Fund, 44
   125, 126, 127, 128, 130, 136, 137, 143, 144,                        hazards of soils, 45
   145, 146, 172, 179, 180, 185                                        Heads of Offices, 8, 70, 71, 137, 148, 149, 150,
District Mushavirat Committee, 3, 18, 30, 69                              160, 162
District Officer, 3, 4, 29, 32, 33, 37, 39, 42, 43,                    Identity Cards, 44
   67, 69, 71, 72, 76, 77, 78, 104, 125, 128, 153,                     Industrial Directory, 53
   193                                                                 Industrial Statistical Act, 1942, 53
District Officers, 3, 4, 29, 33, 36, 37, 39, 42, 72,                   Initial Environmental Examination, 62
   76                                                                  Inquiries, 3, 10, 34, 41, 179
District Police Office, 3, 33                                          Insaaf Committee, 90
District Public Safety Commission, 14                                  Insaf Committee, 14, 81, 130, 133, 189
District Quality Control Board, 55                                     In-service/pre-service training, 44
Draft Budget, 70, 149, 157, 158, 162                                   Interest payments, 18, 19
Drawing and Disbursing Officer, 4, 8, 69, 72, 74,                      Internal Audit, 5, 6, 27, 44, 92, 97, 118, 197
   150, 152, 160, 161, 165, 168                                        Internal Audit Office, 27, 92
Drawing and Disbursing Officers, 7, 8, 68, 70, 73,                     Jagirs and Maufis, 58
   137, 139, 148, 150, 152, 159, 160, 162, 165                         Joint committee of Councils, 2, 17
E & D Rules, 44                                                        Joint committees of Councils, 4, 6, 83, 131
Eco-system, 45                                                         Jurisdiction of EDOs, 65
EDO, 3, 4, 33, 40, 42, 43, 44, 67, 71, 75                              labour laws, 49
EDO Committee, 3, 33                                                   Land Acquisition Act, 58
Elect committees, 14                                                   Land Reforms, 58
Election Authority, 20, 21, 86, 87, 133                                Land Use Plan, 19
Endowment, 58                                                          Lepers Act, 55
Environmental Impact assessment, 62                                    Levy of taxes, duties, fee, 39
EPA, 62                                                                loans, 53, 58, 151
Eradication/Control of Malaria, 55                                     local fund, 15, 86, 95, 120, 123, 169
Escheats, 58                                                           Local Fund, 5, 6, 9, 72, 73, 74, 95, 120, 126, 145,
Estimates of Revenue, 16                                                  146, 167, 169, 185
Ethics Committee, 90                                                   Local Government Commission, 3, 5, 6, 9, 15, 17,
Evacuee Property and Displaced Persons Laws,                              19, 27, 30, 31, 34, 37, 41, 43, 82, 97, 98, 112,
   58                                                                     118, 127, 159, 170, 172, 173, 174, 175, 176,
Executive District officer, 66, 67                                        194
Executive District Officer, 66                                         Local Government Ordinance 2001, 1, 2, 26
Executive District Officer, 32, 37, 42                                 Local Holidays, 44
Executive District Officer, 77                                         long-term spatial Plan, 19
Executive District Officers, 27, 29, 36, 76                            Malba cess Fund, 58
Farm Produce Market Committee, 14                                      Master Plan, 19, 66
Federal Government, 44, 97, 101, 191                                   Maternity and child welfare, 55
                                                                       Medical Stores Depot, 55
                                                                       Medico-legal examination, 55

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Medico-legal Office, 55                                                Principal Accounting Officers, 53
medium size enterprise, 53                                             Private Sector, 45
Metropolitan Corporations, 24                                          Promotion, 6, 28, 44, 45, 53, 76, 117
mini dams, 45                                                          Prophylactic vaccination, 45
ministerial employees, 44                                              Prophylactic Vaccination, 45
minor forest produce, 45                                               proprietary rights, 58
Mohtasib, 10, 31, 193, 194, 195, 196                                   Provincial Assembly, 36
Money Lenders Ordinance and Usurious                                   Provincial Licensing Authority, 49
   Loans Ordinance 1959, 58                                            public Accounts Committee, 53
Monitoring Committee, 6, 7, 23, 82, 93, 117, 118,                      Public Accounts Committee, 36
   140, 155, 182, 184                                                  Punjab Alienation of Land Act, 58
Monitoring Committees, 2, 7, 14, 22, 23, 42, 81,                       Punjab District Government Rules of Business,
   91, 127, 130, 134, 141, 197                                            2001, 19, 43
Motion for external recall, 2, 21                                      Punjab Local Government (Commercialization)
Motion for recall, 2, 20                                                  Rules, 2004, 2, 3, 4, 5, 19, 40, 85, 101
Motor Vehicles Rules, 1969, 62                                         Punjab Local Government (Taxation) Rules,
Movable and Immovable Properties, 2, 29                                   2001, 3, 4, 7, 9, 41, 71, 138, 170
Municipal Committees, 24                                               Punjab Local Government Commission (Conduct
Municipal Corporations, 24                                                of Business) Rules, 2003, 34, 41
Muslim Personal Law, 58                                                Punjab Local Government Elections Rules, 2000,
Naib Tehsil Nazim, 15, 83, 84, 85, 87, 89                                 82
Naib Town Nazim, 15, 89                                                Punjab Local Government Ordinance, 1979, 24
Naib Union Nazim, 15, 131, 132, 133, 137, 169                          Punjab Local Government Ordinance, 2001, 12,
Naib Zila Nazim, 15, 20, 21, 30, 35, 169                                  19, 27, 28, 29, 39, 43, 72, 76, 86, 106, 112,
National Emergency, 49                                                    113, 115, 123, 168, 169
National Health Policy, 55                                             Punjab Local Governments (Budget) Rules, 2001,
NBP, 53                                                                   2, 4, 7, 9, 19, 72, 85, 131, 137, 168
NGO, 199                                                               Punjab Marriage Functions (Prohibition of
NGOs, 49, 199                                                             Ostentatious Displays and Wasteful Expenses)
Non-Governmental Organizations, 18, 69                                    Act, 2003, 3, 41
official gazette, 44, 108                                              Punjab Natural Calamities (Prevention and Relief)
Orphanages, 49                                                            Act, 1958, 58
pacca structures, 45                                                   Punjab Private Site Development Schemes
Pakistan Audit department, 53                                             (Regulation) Rules, 2005, 3, 5, 41, 104
Pakistan Environmental Protection Act, 1997, 62                        Punjab Urban Immovable Property Tax Act,
Pakistan Motor Vehicles Ordinance 1965, 62                                1958, 87
Partnership Act, 1932, 53                                              R.T.A, 62
PCS (Appointment & Conditions of Service)                              rabid animals, 55
   Rules 1974, 44                                                      rate and running contracts, 53
PCS Act 1974, 44                                                       Re-appropriation, 9, 39, 68, 162, 164, 165
pension, 44, 53, 169                                                   Recall Motions, 2, 5, 20, 86
Permanent Advance, 3, 4, 32, 39, 77                                    Recruitment, 44, 55
PLA, 58                                                                Registration Act. 1908, 58
Planning Officer, 4, 69, 142, 153, 155, 183                            Relinquishment, remission or assignment of revenu,
political secretary, 14, 27, 81, 90                                       39
posting and transfer, 28, 94, 119                                      Restitution and Redemption of Mortgaged Lands
postings and transfers, 33, 39, 43                                        Act. 1964, 58
Postings, Promotions and Transfers, 3, 33, 39, 43                      Returning Officer, 15, 82, 124, 125
Pre-emption, 58                                                        Revenue Collection Statement, 73
Presiding officer, 16                                                  Revised Estimates, 9, 70, 149, 157, 162
Presiding Officer, 16, 17, 35, 124, 125                                RHCs, 55
Prevention of Cruelty to Animals Act, 1890, 45                         Road and Bridges, 62
Primary Education, 52                                                  roadside plantations, 45
Primary Health Care, 55                                                Rule of Business, 2001, 2, 27
Principal Accounting Officer, 9, 36, 112, 127,                         Rural Housing Schemes, 58
   141, 163, 164, 196                                                  S & GAD, 52, 62

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salinity, 45                                                           Tehsil/Town Municipal Officer, 6, 32, 71, 72, 94,
SBP, 53                                                                    95, 96, 107, 111, 112, 113, 114, 115, 116, 118,
Schedule of New Expenditure, 55, 169                                       119, 120, 121, 141, 168
schedule of rates, 53                                                  Tehsil/Town Officer, 6, 32, 71, 72, 96, 107, 111,
School Councils, 52                                                        112, 113, 114, 115, 116, 117, 118, 119, 121,
Scrutiny Committee, 75, 104, 105                                           125, 168
Second Schedule, 5, 14, 70, 81, 85, 86, 88, 90, 95,                    Tenancy laws, 58
    100, 115, 120, 123, 130, 143, 147, 149                             terms and conditions of services, 33, 37
Service Associations, 44                                               Thal Development Act, 1949, 58
Service Rules, 44                                                      The Punjab Local Government (Citizen
Services & General Administration Department,                              Community Boards) Rules, 2003, 21
    55                                                                 The Punjab Local Government (Recall Motions
Services and General Administration Department,                            against Nazim and Naib Nazim) Rules, 2003,
    52                                                                     20
Shamilat Deh, 58                                                       Third Schedule, 31, 75, 182
simple majority, 15, 18, 82, 83, 85, 96, 131, 136,                     THQs, 55
    186, 187                                                           TMO, 40, 103, 104
site specific fertilizer, 45                                           token cut, 16, 17
small business, 53                                                     Town Committees, 24
Societies Registration Act, 1860, 28                                   Town Council, 5, 18, 19, 22, 25, 81, 84, 87, 89,
Societies. Registration Act XXI of 1860, 53                                90, 96, 127, 128, 130, 131, 136
soil conservation, 45                                                  Town Fund, 18, 84
soil erosion, 45                                                       Town Municipal Administration, 5, 9, 14, 17, 19,
special assistant, 14, 27, 81, 90                                          22, 23, 27, 28, 40, 71, 72, 74, 86, 88, 89, 90,
Sports and Culture Committee, 14                                           91, 92, 93, 94, 95, 97, 98, 101, 102, 106, 107,
stakeholders, 12, 18, 69, 137, 138, 142, 148, 153,                         108, 109, 110, 111, 112, 113, 114, 115, 116,
    198                                                                    117, 118, 119, 120, 121, 124, 125, 127, 128,
Stamp Act- 1899, 58                                                        130, 135, 137, 141, 144, 145, 146, 147, 167,
State Land, 58                                                             168, 169, 170, 197
Statement of Disbursements, 74                                         Town Nazim, 5, 15, 17, 19, 21, 27, 28, 29, 32, 71,
surplus staff, 44                                                          86, 87, 88, 89, 90, 92, 93, 94, 95, 96, 97, 98,
Suspension of Zila Nazim, 34                                               107, 108, 109, 111, 112, 113, 114, 115, 116,
taccavi, 58                                                                118, 119, 120, 121, 123, 124, 135, 136, 169,
tax proposals, 26                                                          170
taxation proposals, 70, 71, 113, 149                                   Trade Unions, 49
Taxation Proposals, 3, 32, 41, 71, 170                                 training schedules, 45
Tehsil Council, 4, 5, 9, 18, 19, 22, 25, 81, 82, 83,                   Transfer of Property Act. 1882, 58
    84, 85, 86, 87, 88, 89, 92, 96, 99, 100, 101,                      travelling and daily allowances, 15
    109, 123, 127, 128, 130, 131, 136, 174, 175                        Tuberculosis, 55
Tehsil Councils, 17, 18, 137, 138, 148                                 Union Administration, 4, 5, 7, 8, 17, 19, 23, 27,
Tehsil functions, 18, 137                                                  28, 38, 39, 71, 72, 75, 78, 88, 91, 99, 100, 101,
Tehsil Fund, 18, 84                                                        121, 122, 125, 126, 128, 130, 135, 136, 137,
Tehsil Municipal Administration, 2, 3, 4, 5, 7, 14,                        138, 139, 140, 141, 142, 143, 144, 145, 146,
    18, 22, 27, 38, 39, 40, 53, 67, 81, 85, 88, 89,                        147, 148, 159, 166, 167, 168, 169, 170, 185,
    92, 93, 97, 98, 99, 100, 101, 102, 103, 104,                           197
    105, 106, 118, 119, 124, 125, 126, 127, 128,                       Union Council, 4, 6, 7, 9, 16, 17, 18, 19, 22, 25,
    130, 135, 137, 143, 144, 145, 146, 147, 185,                           27, 28, 41, 84, 85, 130, 131, 132, 133, 137,
    197                                                                    143, 169, 175
Tehsil Nazim, 2, 4, 5, 9, 15, 18, 21, 29, 81, 82, 83,                  Union Councils, 17, 18, 24, 42, 99, 100, 127, 131,
    84, 85, 86, 87, 89, 92, 93, 94, 96, 97, 98, 100,                       137
    118, 119, 124, 127, 136, 137, 174                                  Union Fund, 18, 84
Tehsil/Town Council, 16, 17, 19, 27, 97, 108,                          Union Municipal Administration, 53, 196
    110, 113, 115, 170, 196                                            Union Nazim, 5, 7, 9, 15, 17, 18, 19, 20, 21, 27,
Tehsil/Town municipal Administration, 86                                   28, 29, 32, 71, 86, 87, 93, 96, 121, 131, 132,
Tehsil/Town Municipal Administration, 72, 95,                              133, 135, 136, 137, 138, 139, 140, 141, 142,
    97, 98, 106, 107, 112, 114, 117, 118, 120                              148, 159, 166, 167, 168, 169, 170, 175, 189

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Union Secretary, 71, 72, 128, 138, 139, 142, 159,                      Zila Accounts Committee, 14, 15
   165, 167, 168                                                       Zila Council, 2, 9, 14, 15, 16, 17, 18, 19, 20, 21,
Vaccination, 55                                                           22, 24, 25, 26, 27, 30, 35, 36, 39, 42, 43, 81,
Village Council, 7, 86, 99, 101, 123, 143, 144                            85, 96, 131, 137, 138, 148, 169, 170, 173, 174
vision, 26, 30, 52, 92, 142                                               Approval of Budget in, 16
Vital Health Statistics, 55                                               Conduct of the business of, 15
Voluntary Social Welfare Agencies (R&C)                                   Functions and Powers of, 14
   Ordinance, 1961, 49                                                    Role in Relation to District Government and
water disposal outlets, 45                                                   TMA, 18
water harvesting schemes, 45                                           Zila Mohtasib, 6, 7, 18, 119, 141, 193
water management development plans, 45                                 Zila Mushavarrat Committee, 30
Water Users Association, 45                                            Zila Mushawarat Committee, 6, 26, 118
Water Users Association Ordinance, 45                                  Zila Nazim, 2, 3, 9, 14, 15, 17, 18, 19, 20, 21, 22,
Watercourse improvement, 45                                               26, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37,
weights and measures, 49                                                  38, 39, 40, 41, 42, 43, 71, 73, 77, 93, 96, 135,
welfare schemes, 44                                                       136, 137, 147, 169, 170, 173, 176, 180, 194
West Pakistan Highway Ordinance, 1959, 62                                 Functions and Powers of, 26
West Pakistan Relief of Indebtedness                                   ZILA NAZIM, 2, 26
   Ordinance, 1960, 58                                                 zoning, 90
working plans, 45                                                      Zoning, 19




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