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									HARBORMASTER / COASTAL NATURAL RESOURCES Duxbury, Massachusetts
Donald C. Beers, III
Harbormaster

Jake B. Emerson
Executive Officer

Michael B. Pforr
Operations Officer

Memo to: John Madden Finance Director Re: FY 2010 preliminary budget reduction. Date: January 9th 2009 From: Donald C Beers, Harbormaster. Jake B. Emerson, Executive Officer

Attached for your review is a report recommending how (the department) would manage a 12% reduction within the FY 2010 Harbormaster / Coastal Natural Resources Department budget as presented by the Town Manager. Based on the Town Managers budget presentation, that followed information you requested from the department on December 4th, we assumed that the reduction was to affect the salaries of the part time / intermittent staff of the department. That reduction as proposed would account for a 33% reduction in the salaries of the part time / intermittent staff.

Potential impact
We recognized immediately the potential impact that this proposal would have on public safety and our ability to manage safe and appropriate access to our waterways and shores, including Duxbury Beach. It was apparent that a reduction of $25,000.00 or 33% in the salary line item would dismantle the essential services as provided.

Shift review
We reviewed (all) salary expenditures from May through October that would be affected by the proposed reduction. Each and every shift has a purpose and designation. Every hour was accounted for. The challenge is to minimize the effect of the reduction on the public’s safety and essential services while attempting to preserve the elective services.

Potential impact-on receipts
We recognized from the start that the reduction, or in some cases the elimination of services provided, could impact receipts collected by the Town from the user groups. Further we had to be sensitive to what would be tolerated by the user groups, and most importantly the residents. With this in mind we investigated other funding or cost saving alternatives to lessen the impact of the proposed reduction. Regardless, because of the nature of the business and the efficiency of the program, reductions as proposed will be painful and in some cases dangerous. As shown later.

Department scheduling
The department schedules staff and operations based on activities. Each and every shift has a purpose and designation. Scheduling is managed with regards to date, time, weather, tide and activities. For example, during the peak season, scheduling a second marine shift, on a Wednesday night, at high tide, of week 1, does not mean we will schedule a second marine shift of week 2, at low tide. High tide drives marine activities. We routinely run light with the most experience and trained staff in the (am) and staff up in the (pm), all based on activities. It should be noted that all of the fatalities, serious accidents and incidents on and off the water occur in the afternoon and evening.

The Beach
The beach has two major user groups, during the peak season. The daytime: sun bathers, and night time: cook out / family groups. Both have their unique management issues and problems. It has been estimated that the (peak season) weekend day populations including Duxbury Beach Park south to include Duxbury Beach and Gurnet and Saquish will routinely reach (9000) people. We estimate approx (2000) people routinely visit Duxbury beach (peak season) during the evening and we process and regulate (300-500) vehicles accessing Gurnet and Saquish. In a traffic study published by the Duxbury Beach Reservation back in 1999, indicated we process (3000-8000) vehicles daily at the east end. Approximately 70% of beach bound traffic occurs between 10:00am-

7:00pm. All are manage within the scope of the (approved) Duxbury Beach Management Plan that includes the State guidelines for Barrier Beach Management and guidelines for the Protection and Management of Endangered Species.

Coastal activities
The town has realized a sharp increase of coastal activities, so much so that the Annual Town Meeting created the Duxbury Bay Management Commission who meet bi-weekly to assist with the management of this resource area. New activities or growth beyond annual increases include: (not limited too) Duxbury Bay Maritime School: Sailing and Marine Education programs that affect the (beach and waterways) includes: organized racing regattas. Enrole: 1700 students Duxbury Yacht Club: Sailing that affects the (waterways) includes: organized racing
regattas and organized inter scholastic events. Enrole: 300 students

Bayside Marine-vertical marina (250) vessels approx: affects the (waterways) Mass Audubon- summer programs: affects the (beach) Duxbury Recreation Dept- summer camp: affects the (beach) Regional Municipal Depts.-summer camps: affects the (beach) Aquaculture Industry: affects the (bay and coastline) Forth of July beach party: affects the (beach) Duxbury Beach Triathlon: affects the (beach and waterways) Duxbury Bay Maritime School: Opening of the Bay: affects the (waterways) Duxbury Bay Maritime School: Classic Boat Show: affects the (waterways and waterfront)

Department grants
For several years, level service budget mandates have failed to meet the minimum essential services of the department. The department sought and was awarded: private, local, State and Federal grants to augment the increasing demand. Grants provided: equipment and staffing.

Demands
Additionally the department has reviewed and scrutinized the (level service budget) and reallocated salary and operational expenditures proportionally in response to increased activities and demands.

Staffing
The Department relies heavily on part time / intermittent staff during the peak season. These seasonal staffing levels allow the department to effectively manage this burst of high coastal activity. These staff members have been with us for many years, are well trained, and have a high degree of local knowledge and experience.

Clarification of Possible Misinformation:
 The Harbormaster department does not man shifts on a 24/7 basis, and never has, but relies on the (on call) officer i.e. Beers, Emerson, and Pforr to provide off shift (on call) coverage for those vacant hours. All shifts within the fiscal year 2009 budget during peak season end at 1am; however as a cost savings we are recommending they end at midnight. At no time would it be allowed or approved by the reviewing authorities to rely on the services of the endangered species staff to augment or take place the functions / tasks other than their own responsibilities. Simply the function of the Duxbury endangered species staff is to protect the endangered species and their habitat on the beach which enables the Town of Duxbury to manage and allow safe and appropriate access to occur with the presence of endangered species, which does not occur on any other beach in the Commonwealth.



Recommendations:
Below are the departments (recommendations) to manage the $25,000.00 proposed FY 2010 budget reduction. The recommendations will include a description of the cut and the possible impact. $25,000.00 FY 2010 reduction 1. -$3,932.90 Recommendation to: (reduce the peak season shift coverage at the beach and harbor to end at 12am) Comment: Presently FY 2009 shifts ended at 1:00am. From Fy1991 to 2008 shifts ended at 2:00am. Funds were reallocated to other operations to off set (level service) budget request mandates. This recommendation will require that the beach close at 10pm to implement. This will require a beach regulation revision. This recommendation may affect receipts. Possible impacts: These shifts prevented unauthorized / unmonitored access after local bars let out. A potential public safety issue. This recommendation may effect receipts.
This recommended action should be presented to the Duxbury Beach advisory Committee, the Duxbury Beach Reservation (tech committee), and the Mass. Div of Fish and Wildlife for review and comment prior to implementing. Proposed amendments to the Management plan and Beach rules and regulation will be required.

$21,067.10 FY 2010 reduction 2. -$8,235.00 Recommendation to: (reduce one peak season 8 hr day shift) weekday, weekend and holidays 9am-5pm shift) Comment: This shift is essential to provide safe and appropriate access to the beach population. It is probable that this staff person will be involved in missing child reports, medical calls, enforcement and disabled motor vehicles issues, beach closures, and endanger species crossings. Possible impacts: This will compromise ORV management. This recommendation will compromise public safety and effective management of the beach as required by the beach management plan. This may affect beach closures.

This recommended action should be presented to the Duxbury Beach Reservation (tech committee), and the Mass. Div of Fish and Wildlife for review and comment prior to implementing. Proposed amendments to the Management plan

$12,832.10 FY 2010 reduction 3. .-$1,500.00 Recommend to: (eliminate 16, 8 hr (weekend) marine shifts) Comment: These shifts are scheduled during peak season, during periods of high coastal activity. The shift is manned with the most trained / qualified officer, an EMT with very high degree of local knowledge and experience. Possible impacts: This will compromise public safety.

$11,332.10 FY 2010 reduction 4. -645.00 Recommendation to: Reduce the shift coverage at the beach and harbor to end at 11pm in Sept and Oct Comment: Presently FY 2009 shifts ended at 12:00am. Fy1991 to 2008 shifts ended at 12:00am. These shifts prevented off season unauthorized / unmonitored access. This recommendation will require that the beach close at 10pm to implement. This will require a beach regulation revision. Possible impacts: A potential public safety issue.
This recommended action should be presented to the Duxbury Beach advisory Committee, the Duxbury Beach Reservation (tech committee), prior to implementing. Proposed amendments to the Management plan and Beach rules and regulation will be required.

$10,687.10 FY 2010 reduction 5. -$2,520.00 Recommendation to: Eliminate daily proposed janitorial services for public bathroom at Matt Ct and portable bathrooms at the beach includes: debris sweeps of the beach region, West End and Matt Ct.

Comment: Eliminated due to budget cuts. This could be funded by user groups and / or services rendered by the Janitorial staff of the Town Hall. Possible impacts: May impact public health.

$8,167.10 FY 2010 reduction 6. -$2,000.00 Recommendation to: Eliminate the cost of (3) Portable bathrooms for the beach, from the Harbormaster / Coastal Natural Resources Department FY Budget request for expenses by $2,000.00 from waste removal. Comment: The FY 2010 portable bathroom janitor request was eliminated due to budget cuts. Portable bathrooms require daily cleaning and supplies. This is an elective service. This could be funded by user groups. Possible impacts: A potential public health issue.

$6,167.10 FY 2010 reduction 7. -$2,000.00 Recommended to: Reduce vehicle/marine repair from the Harbormaster / Coastal Natural Recourses FY 2010 Budget request for expenses by $2,000.00 from vessel / vehicle repair. Comment: none Possible impacts: Reserve fund transfer for extraordinary repairs.

$4,167.10 FY 2010 reduction 8. -$1,000.00 (Printing) Recommendation to: Reduce the Harbormaster / Coastal Natural Resouses FY 2010 budget request for expenses by $1,000.00. Printing Comment: Brings past actual expenditure and appropriation request in line

Possible impacts: none

$3,167.10 FY 2010 reduction 9. -$1,475.00 (Annual Raise of Part Time/Intermittent Staff. (.25) cents per hour). Recommendation to: Reduce the Harbormaster / Coastal Natural Resources FY 2010 budget request for salaries by $1,475.00. Comment: none Possible impacts: none

$1,692.10 FY 2010 reduction 10. -$300.00 (Equipment and Supplies) Recommend to: Reduce the Harbormaster / Coastal Natural Resources FY 2010 budget request for expenses by $300.00. Comment: none Possible impacts: none

$1,392.10 FY 2010 reduction 11. -$700.00 (Rental Equipment) Recommend to: Reduce the Harbormaster / Coastal Natural Resources FY 2010 budget request for expenses by $700.00. Comment: Brings past actual expenditure and appropriation request in line. Possible impacts: none


								
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