Budget and Finance Committee Agenda

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Budget and Finance Committee Agenda Powered By Docstoc
					Budget and Finance Committee Agenda
March 17, 2011 at 9:00 a.m.
Room 304, County Office Building
TO:    Kathie Arnold, Chairman, Newell Willcox, Vice Chairman, Susan Briggs, Tony Pace,
       Mike Park, Sandy Price, Danny Ross

MINUTES:
Approve Minutes of February 17, 2011 Regular Meeting

RESOLUTIONS

County Administrator

County Auditor

County Treasurer

Real Property

CONSENT AGENDA (Agenda Items 1-10)
Referred from Buildings & Grounds
   1. Authorize Agreement – NYSID/Ames Linen – Uniform Services (To be Provided)

Referred from Highway Committee
   2. Transfer Funds/Establish Projects – Highway Department
   3. Transfer Funds/Establish Projects – County Culvert Project (To Be Provided)

Referred from Health Committee
   4. Authorize Agreement/Accept Funds - Indoor Radon Grant
   5. Amend 2011 Budget – Madison Cortland ARC – Mental Health Department

Referred from Personnel Committee
   6. Adopt Local Law No. 1 of 2011 – Setting Salary for Election Commissioners

Referred from Human Services Committee

   7. Amend Budget – Area Agency on Aging/Nutrition
   8. Amend Budget – Area Agency on Aging/ Long Term Care Ombudsman
   9. Create Temporary Aging Services Worker
   10. Amend Budget – Social Services (Administration)


DISCUSSION/PRESENTATIONS:
Account Reconciliation Report – Treasurer’s Office




                                                                                          1
ON MOTION OF MR. WILLCOX                                                   AGENDA ITEM NO. 1

                Authorize Agreement – NYSID/Ames Linen – Uniform Services
                          (To be Provided – RFPs returned 3/15/11)


ON MOTION OF MR. FULLER                                                    AGENDA ITEM NO. 2

                                   Transfer Funds/Establish Projects
                                        Highway Department

               WHEREAS, the Cortland County Highway Department has completed an inspection
       of all Cortland County Large Culverts, AND

              WHEREAS, the conditions of the several large culverts require will require repairs in
       2011, AND

       WHEREAS, the Cortland County Highway Department is currently designing the repairs
       needed to various structures, which will require resources to be shifted from various projects
       to address the said issues, NOW THEREFORE BE IT

              RESOLVED, that with the recommendation of the Cortland County Highway
       Superintendent that the following projects be and hereby be established and or modified,
       AND, BE IT FURTHER

              RESOLVED, that the 2011 County Budget be amended as follows:

Decrease
      Expense:
       D51125.54065.7290                     $1,500.00         Telephone Rd. Ext. Bridge.-Equip.
       D51125.54077.7290                   $117,000.00         Telephone Rd. Ext. Bridge-Materials
       D51125.54065.7295                   $ 80,000.00         Gee Brook Rd. Rehab.- Equip
       D51125.54077.7295                   $ 25,000.00         Gee Brook Rd. Rehab.-Materials

Increase
        Expense:
        D51125.54065.7298                    $51,500.00         McGraw-Marathon Rd. Cul.-Equip
        D51125.54077.7298                    $92,000.00         McGraw-Marathon Rd. Cul.-Mat.
        D51125.54065.7299                    $30,000.00         Various Large Culverts-Equip
        D51125.54077.7299                    $50,000.00         Various Large Culverts-Mat


ON MOTION OF MR. FULLER                                            AGENDA ITEM NO. 3

                             Transfer Funds/Establish Projects
                                 County Culvert Project
                                     (To Be Provided)




                                                                                                     2
ON MOTION OF MR. PACE                                               AGENDA ITEM NO. 4

                           Authorize Agreement/Accept Funds
                                   Health Department
                                  Indoor Radon Grant

       WHEREAS, the Cortland County Health Department has been awarded a grant by the
NYS Health Department in the amount of $7,345 for the period 7/1/10 through 6/30/15 to
reduce the number of homes in Cortland County with elevated radon levels, AND

     WHEREAS, $1,837 of the grant is for radon kits that the State will be supplying to us,
NOW, THEREFORE, BE IT

       RESOLVED, that the 2011 County Budget is hereby amended as follows:
       Increase:
              Expenses:
                    A40125.54001.4026          Copying              $ 150
                    A40125.54004.4026          Software             $1,250
                    A40125.54005.4026          Office Supplies      $ 190
                    A40125.54020.4026          Postage              $ 878
                    A40125.54055.4026          Professional Svces $2,000
                    A40125.54060.4026          Advertising          $1,040

       Increase:
              Revenue:
                    A401243.43450.4026            Radon Revenue         $5,508

       AND, BE IT FURTHER

      RESOLVED, that the Chairman of the Legislature and Public Health Director or
Designee, upon review and approval by the County Attorney, are hereby authorized to sign this
agreement with the NYS Health Department to accept these funds.


ON MOTION OF MR. PACE                                            AGENDA ITEM NO. 5

                                     Amend Budget
                                Mental Health Department
                                (Madison/Cortland ARC)

       WHEREAS, The New York State Office of People with Developmental Disabilities
has approved a additional funding for Madison – Cortland ARC in 2011, in the amount of
$220.00, NOW, THEREFORE, BE IT

        RESOLVED, that the 2011 County budget be amended as follows:

          Increase:
          Expenses:
            A43105 54870 4223       Madison-Cortland ARC                            $220.00
                                                                                                3
             Revenues:
               A431043 43491 4200      NYS OMH                                           $220.00

AND BE IT FURTHER

         RESOLVED, that in the event of any deficiency from the above said program or in the
event that New York State reduces the commitment of monies to the County or fails to fund
said program, the County shall not contribute any additional monies for said program.




ON MOTION OF MR. PACE                                                AGENDA ITEM NO. 6

                                   Adopt Local Law No. 1 of 2011

             A Local Law Setting the Salary of Cortland County Election Commissioners

BE IT ENACTED by the Legislature of the County of Cortland, as follows:

Section 1.

Each Cortland County Election Commissioner shall receive equal salary, pursuant to Election Law
§3-208.

Section 2.

The annual salary for each Cortland County Election Commissioner shall be increased from $27,176
to $27,991 effective May 8, 2011.

Section 3.

This local law is subject to permissive referendum. It shall take effect not sooner than forty five (45)
days after adoption, (May 8, 2011), provided no petition is filed, and upon filing with the Secretary
of State.


ON MOTION OF MS. PRICE                                               AGENDA ITEM NO. 7

                                        Amend Budget
                            Area Agency on Aging/Nutrition Program

       WHEREAS, the Cortland County Area Agency on Aging Nutrition Program has received
donations from the Cortland Senior Center Council and the Cortland Senior Club in the amount of
$5,627.00 for the purchase of a new stove for the Nutrition Program Central Kitchen, NOW,
THEREFORE, BE IT

       RESOLVED, that the 2011 County Budget be and hereby is amended as follows:

Increase:
  Expenses:
                                                                                                       4
       A67745-52250 4340             Household Equipment                  +$5,627.00

   Revenues:
      A677442-41972 4340             Donations                            +$5,627.00

ON MOTION OF MS. PRICE                                             AGENDA ITEM NO. 8

                                        Amend Budget
                                     Area Agency on Aging
                       (Title VII Long Term Care Ombudsman Program)

        WHEREAS, the Cortland County Area Agency on Aging has received funds from the Patient
Care Ombudsman in the amount of $25,369.85 for the Area Agency’s role as a patient care advocate
in a bankruptcy proceeding, NOW, THEREFORE, BE IT

       RESOLVED, that the 2011 County Budget be and hereby is amended as follows:

Increase:
  Expenses:

       A67725-51015 4334             Personal Services-Temporary          +$8,290.00
       A67725-51020 4334             Personal Services-Overtime           +$1,644.00
       A67725-52060 4334             Computer Equipment                   +$4,203.00
       A67725-54004 4334             Computer Software                    +$ 881.00
       A67725-54001 4334             Printing                             +$6,800.00
       A67725-54005 4334             Office Supplies                      +$ 726.85
       A67725-54035 4334             Training & Education                 +$ 250.00
       A67725-54047 4334             Mileage Reimbursement                +$ 350.00
       A67725-58020 4334             Retirement                           +$1,339.00
       A67725-58030 4334             FICA                                 +$ 634.00
       A67725-58040 4334             Workers’ Compensation                +$ 252.00

   Revenues:
      A677244-43772 4334             Federal Aid – Title VII              +$25,369.85

ON MOTION OF MS. PRICE                                                    AGENDA ITEM NO. 9


                                    Area Agency on Aging
                           Create Temporary Aging Services Worker

        WHEREAS, the needs of the agency will be better served by creating one, temporary
position of Aging Services Worker, AND

        WHEREAS, the Human Services and Budget & Finance Committees recommend the
creation of this position, NOW, THEREFORE, BE IT

       RESOLVED, that one, temporary position of Aging Services Worker (CSEA grade 7,
$13.6112-16.45600/hr., competitive class) be and hereby is created effective on or after September
1, 2011, not to exceed four months.

                                                                                                     5
ON MOTION OF MS. PRICE                                             AGENDA ITEM NO. 10

                                    Amend Budget
                              Department of Social Services

       WHEREAS, the NYS Office of Temporary and Disability Assistance has allocated TANF
funds for Community Solutions for Transportation (CST), NOW BE IT

             RESOLVED, that the 2011 County Budget be and hereby is amended as follows:

      Increase:
             Expense:
                A60105.54800.4687       Admin-CST                  $17,282

             Revenue:
                A601044.44687           Fed-Administration         $17,282




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