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					                                  Belmont Abbey Athletic Training 2010

     Belmont Abbey College Athletic Training Policies and Procedures
                                        Mission Statement
The athletic training staff at Belmont Abbey College is dedicated to providing quality care to all
student-athletes at the college. We specialize in the recognition, management, and rehabilitation of
the musculoskeletal injuries and general medical conditions common to college athletes.

The staff is also expected to follow the mission statement of the NATA:

        “The mission of the National Athletic Trainers' Association is to enhance the quality
        of health care for athletes and those engaged in physical activity, and to advance the
        profession of athletic training through education and research in the prevention,
        evaluation, management, and rehabilitation of injuries.”

Belmont Abbey Athletic Training Faculty and Staff, in accordance with the National Athletic
Trainers’ Association, strongly encourage proper representation of the profession through the
consistent use of the terms “ATC”, “Athletic Trainer”, and “Athletic Training Room”.

                                    Staff Contact Information
Head Athletic Trainer:

Adam Smith, MS, ATC, LAT
Phone: (704) 461-6570
Sport Responsibilities: Volleyball, Cross Country, Wrestling, Men’s Lacrosse, Track and Field
The head ATC is primarily responsible for all of the functions of the athletic training room and
athletic training staff. Directly responsible to see that medical care and injury prevention,
evaluation, management, and treatment of athletic injuries, short-term and long-term rehabilitation
of athletic injuries, education and counseling of student-athletes, and athletics related health care
administration in consultation with and under the supervision of the Team Physician(s) and other
qualified medical personnel are coordinated.

Associate Athletic Trainer:

Mazie Fairchild, MS, ATC, LAT, CSCS

Phone: (704) 461-6570


The job of the Associate Athletic Trainer is to assist the Head Athletic Trainer with all aspects of the
sports medicine program. This includes, but not limited to: injury prevention, evaluation,
management, and treatment of athletic injuries, short-term and long-term rehabilitation of athletic
injuries, education and counseling of student-athletes, and athletics related health care
administration in consultation with and under the supervision of the Team Physician(s) and other
qualified medical personnel. The Associate Athletic Trainer is also responsible for coordinating the
drug testing program for athletics and the athletic training work study students. In the absence of
                                 Belmont Abbey Athletic Training 2010
the Head Athletic Trainer, the Associate Athletic Trainer assumes the position until the Head
Athletic Trainer returns.

Assistant Athletic Trainer:

Katie Lambeth, MS, ATC, LAT

Phone: (704) 461-6215


The job of the Assistant ATC includes, but not limited to: injury prevention, evaluation,
management, and treatment of athletic injuries, short-term and long-term rehabilitation of athletic
injuries, education and counseling of student-athletes, and athletics related health care
administration in consultation with and under the supervision of the Team Physician(s) and other
qualified medical personnel. The Assistant Athletic Trainer will be responsible for coordinating the
on-campus clinics by the Team Physician(s).

All Athletic Training Staff members employed by Belmont Abbey College shall be NATABOC
Certified and Licensed Athletic Trainers within state of North Carolina.

                                        Team Physicians
Dr. Ranjan Maitra

Orthopedic Surgeon, OrthoCarolina

Dr. Maitra serves as the primary team physician for Belmont Abbey College student-athletes. He
will be the primary opinion on injuries that may require surgery. He also conducts pre-
participation orthopedic screenings for all student-athletes.

Dr. Michael McCartney

Primary Care Sports Medicine Physician, SouthPoint Family Practice

Dr. McCartney will serve as the primary care physician in most cases for Belmont Abbey College
student-athletes. He will consult on non-surgical matters.

                                     Facility Usage Policies
Hours of Operation:

Usual hours of operation are 9:00am until 30 minutes after the last in-season practice has
concluded. Due to outdoor practices and other coverage limitations, there may or may not be a
Staff Athletic Trainer present in the Athletic Training Room at all times during usual hours of

The Athletic Training Room will close for 1 hour for lunch; 1p-2p in the fall/winter and 12p-1p in
the spring.

The athletic training room will generally be open 1 hour before all in-season practices and roughly
2 hours before all in-season games. Changes to this policy will be handled on a team-by-
team/game-by-game basis.

                                  Belmont Abbey Athletic Training 2010
On days when classes are cancelled, the athletic training room will be open only to cover in-season
practices and/or games. We will not hold morning rehab hours.

In cases when the College is closed for inclement weather, the athletic training room will also be
closed and coverage for practices and events will be on an individual basis.

Rules of the Athletic Training Room:


   2. Abusive language or behavior will not be tolerated including horse play.

   3. Absolutely no cleats or equipment, muddy or otherwise, in the athletic training room. This
      includes sticks, helmets, bats, balls, and racquets. Please leave these items in your locker
      room or just outside the athletic training room.

   4. Food and drink are prohibited in the athletic training room. This is an OHSA violation.

   5. Athletes must shower or rinse off before coming into the athletic training room to receive
      treatment. Only in the case of an emergency will you be treated immediately.

   6. If an athlete is going to take a full body ice bath, they must provide their own towels.

   7. Treatments are only given upon a physician’s or staff athletic trainer’s approval. The
      medical staff will decide on an appropriate treatment program for your injury.

   8. Treatments are to be continued until the medical staff states that they are to be
      discontinued. If an athlete discontinues treatments without medical staff approval their
      coaches will be informed.

   9. Treatment equipment is only to be operated by the athletic training staff.

   10. If any athlete is receiving taping or any medical treatment for an injury they must also be on
       a rehab/strengthening program.

   11. Morning hours will be used for rehab. Rehab times must be scheduled with an athletic
       trainer. This will be considered a scheduled appointment and should not be missed; your
       coach will be informed.

   12. Athletes should arrive in plenty of time to receive treatment or rehab before practice or
       class. The athletic training room is not an acceptable reason for being late to practice or
       class. If you are unsure of how much time to set aside for your treatment, please ask a staff
       athletic trainer.

   13. No loitering in the athletic training room. It is not a hang out!

   14. No athletes should ever be in the athletic training room offices unless permission is given by
       the Head or Assistant Athletic Trainers.

   15. All equipment (crutches, ace wraps, braces, etc.) should be signed-out by an Athletic Trainer
       before it is taken from the athletic training room. All equipment should be returned to the
       athletic training room clean in good condition by the end of the athlete’s season or when it is
       no longer medically necessary.

                                  Belmont Abbey Athletic Training 2010
   16. Appropriate shirt and shorts should be worn in the athletic training room at all times. NO

   17. The athletic training room should not be used as a passageway to the weight room.

   18. Report all health problems or potential health problems to the athletic training staff ASAP.
       Any delays in care could place your health at risk and affect your athletic career.

   19. In the event of an emergency that occurs after normal training room hours, athletes should
       contact student health services, Gaston Memorial Hospital, or EMS (911) depending on the
       severity of the situation. The Head Athletic Trainer should be notified within 24 hours of the

                                       Coverage Hierarchy
The following represents the hierarchy of event coverage that will be followed by the athletic
training staff. This hierarchy is subject to change on a case-by-case basis based on the relative risk
of the events in question, the number of athletes involved, and the availability of a staff athletic
trainer to cover the event.

  I. Home or Away NCAA National or Regional competitions

 II. Home, In-season, Conference Carolinas championship tournaments/events

 III. Home, In-season, games

 IV. Home, Off-season, games

  V. Away, In-season, Conference Carolinas championship tournaments/events

 VI. In-season practices

VII. Off-season practices scheduled during events I-VI.

Appropriate Medical Coverage of Intercollegiate Athletics Statement:

The NATA has provided some guidelines and recommendations for coverage of intercollegiate
sports based on their relative injury risk and the potential for catastrophic injury. The athletic
training staff will strive to follow these guidelines as closely as possible.

The NATA recommends all personnel who are associated intercollegiate sports participation shall
be at least minimally qualified as stated:

        “Certification in cardiopulmonary resuscitation techniques (CPR), first aid, and prevention
        of disease transmission (as outlined by OSHA guidelines) should be required for all athletics
        personnel associated with practices, competitions, skills instruction and strength and
        conditioning. New staff engaged in these activities should comply with these rules within six
        months of employment.” Additionally this training shall include certification in AED usage.
        Athletic activities where an institution decides a certified Athletic Trainer need not be in
        attendance then one individual with the qualifications above must be present.”

The NCAA now also requires all head and assistant coaches to be certified as described above.

                                   Belmont Abbey Athletic Training 2010
Low Risk Sports:

As determined by the AMCIA, certain sports have been deemed to be “Low Risk”. These sports
must have an individual with the above minimum qualifications at all in-season practices.


Cross Country (M&W)
Golf (M&W)
Outdoor Track (M&W)
Tennis (M&W)
Moderate Risk Sports:

Sports with “Moderate Risk” must have a certified athletic trainer and/or a person with the above
minimum qualifications present at all in-season practices. If no certified athletic trainer is able to
be present, they must be able to respond within 3-5 minutes.

Basketball (W)
Lacrosse (W)
Soccer (M&W)
Increased Risk Sports:
Sports classified as “Increased Risk” should have a certified Athletic Trainer physically present for
all in-season practices

Basketball (M)
Lacrosse (M)

On-Field Communication:

In the event that a certified athletic trainer is not at a given field, a two-way radio will be provided
to alert of any emergent medical needs. All on-campus practice sites are within the stated 3-5
minutes of the athletic training room.

Overnight travel:

If a member of the athletic training staff is traveling with you overnight to a contest, he/she shall
have either their own room or a shared room with a same sex member of the coaching staff. At no
time should a athletic training staff room with a student-athlete. The team that the staff member is
traveling with shall be responsible for lodging and meal expenses for the athletic trainer.

Coverage/Services for Visiting Teams:

Visiting teams are responsible for all tape/wrap and other first aid supplies.

                                     Belmont Abbey Athletic Training 2010
The athletic training room will be available 90 minutes prior to contest.

Heat/ice will be provided without note. Any electrical modalities including e-stim and ultrasound
will be provided without a note signed by the visiting athletic training staff or a member of the
visiting athletic training staff present.

Belmont Abbey College athletic training staff will be available during all home contests and will
provide splints, crutches, and an AED. Visiting sideline/bench will be supplied with drinking water,
cups, injury ice and bags, biohazard kit.

Any visiting team that is practicing on Belmont Abbey’s athletic fields will not receive coverage.
Arrangements may be made to provide water and/or ice. These requests must be made at least 48
hours prior to the practice taking place.

All injuries to visiting institution’s student-athletes are ultimately the responsibility of the visiting
institution (transport to ER, return to play, etc.) The Belmont Abbey athletic training will assist with
and provide guidance on-site only.

All first aid/CPR will be provided

A recommendation of return-to-play will be made by Belmont Abbey athletic training staff to
visiting team coaching staff

The Belmont Abbey athletic training staff is not responsible for any type of treatment, taping, etc. of
student-athletes not recommended to return-to-play. In this case responsibility will lie with the
visiting coaching staff

                           Pre Participation and Medical Clearance:
The following forms MUST be completed by EACH student-athlete PRIOR to their participation in
any practice or competition with their team. Questions about these forms should be directed to the
athletic training staff

Each form can be located under the athletics homepage:

                                  Belmont Abbey Athletic Training 2010
      Parent Information Sheet

      Insurance Information And Explanation

      Front and Back of Insurance Card

      Medical History Form

      Orthopedic Screen by Dr. Maitra

      Acceptance of Risk Form

      General Medical Physical Form

      Release Form

      Acknowledgement of Belmont Abbey College drug testing policy

                                 Insurance Information
All Belmont Abbey College athletes MUST have primary medical insurance that covers
them at Belmont Abbey College in case of an athletic related accident. Proof of this
insurance is required before participation in the sport. Please alert the athletic training
staff to any changes in policy or coverage while at Belmont Abbey.

Belmont Abbey College carries a secondary insurance policy that covers student athletes.
The secondary insurance covers only athletic related injuries and will not cover illness,
accidents away from athletics, pre-existing conditions. There is a $100 deductible with this
policy must be paid by student athlete. This policy will only pay on balances once the
primary insurance has.

If a student athlete chooses to go to a physician other than who is recommended by the
Athletic Trainer payment of these expenses can not be guaranteed.

                                 Operational Guidelines
Equipment Maintenance:

Modalities will be properly calibrated according to NATA and OSHA guidelines or minimally
every year by the athletic training staff.

The daily maintenance of the athletic training room may include but is not limited to:
cleaning treatment and taping tables, laundry, stocking taping tables, modalities turned off,
ultrasound gel refilled, sweep and mop the floor, whirlpools cleaned, and other chores may
be designated by the head athletic trainer. All of these jobs will be completed by the athletic
training staff

Tables should be cleaned after each patient use.

H20 Bottles and Procedures:

                                 Belmont Abbey Athletic Training 2010
Each team will be provided with the appropriate number of bottles as determined by
number of team members. These bottles are spot specific and should be treated with
respect. Only the bottles for the sport using them should be used.

All bottles and bottle racks are labeled with a sport code. Below is the code and number of
full bottle racks that will be provided at the beginning of each year (6 bottles per rack)

Baseball: 2
Cross Country/Track and Field (M&W): 2
Golf (M&W): 2
Softball: 2
Tennis (M&W): 2
Basketball (W): 2
Basketball (M): 2
Lacrosse (M&W): 2
Soccer (M&W): 2
Volleyball: 2
Wrestling: 2
JV Soccer (M): 2
JV Basketball (M): 2
JV Baseball: 2
Please note that the JV teams have their own racks and bottles; these should NOT be used
for varsity practice.
Equipment Checkout Procedures:
If a student athlete is in need of medical supplies it shall be checked out in the equipment
checkout log and will be provided under the conditions below:
Ace Wraps: Are to be returned to the athletic training room for a routine wash before a
new ace wrap will be provided.
Crutches/Braces/Boots: In the instance the need for crutches, braces, and boots arises
these items will be provided to the student athlete. The equipment must be returned, as
these items are property of the athletic training department.

Rehabilitation Procedures:

Student-athletes must sign-up for treatment times. No treatment will be done before
practice with the exception of heat, ice, taping, and stretching.

All student-athletes must sign-in on the daily sign-in sheet to receive treatment.

Type of treatment program will be determined after evaluation of the injury. Taping
(especially ankles) will only be done after exercise program is completed.

                                  Belmont Abbey Athletic Training 2010
Student-athletes with an injury that limits participation will be on the injury report given to
coaching staff. Student-athletes not showing up for treatment time will be listed as a no-
show on Injury Report

Doctor Visit and Clearance:

When needed the BACAT staff will arrange for the student-athlete to be seen by Belmont
Abbey College team physicians. (X-Rays, MRI’s, any other special testing)

All student-athletes that see Belmont Abbey College team physicians must return with
treatment and participation guidelines form. Athlete will not be allowed to participate until
forms are returned to the athletic training staff, regardless of visit outcome.

All Belmont Abbey College student-athletes that see a non-Belmont Abbey College related
physician (This includes CHIROPRACTORS) for injury or illness without informing the
BACAT staff will be required to provide clearance and/or documentation of treatment
protocol from that physician. Clearance to participate will only be granted after proper
documentation is submitted.

                        Other Policies/Procedures/Guidelines

Pregnancy Policy:

Belmont Abbey College will provide necessary referral to appropriate
obstetrical/gynecological care should a student-athlete become pregnant.

The student athlete will be responsible for following all recommendations from the ob/gyn
in regards to their physical activity/contact level during the pregnancy. She will also be
responsible for communicating these guidelines to the athletic training staff so that their
activity level can be monitored.

Exercise is to be terminated if the following symptoms are experienced: vaginal bleeding,
shortness of breath before exercise, dizziness, headache, chest pain, calf pain or swelling,
pre-term labor, decreased fetal movement, amniotic fluid leakage, and muscle weakness.

The pregnant student-athlete should be aware that their activity level may be altered in
relation to their sport and the amount of contact associated with the sport.

Emergency Action Plan:

Please refer to Appendix ____ for the Belmont Abbey College emergency action plan

Drug Testing Policy:

Please refer to Appendix ____ for the Belmont Abbey College drug testing policy.