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									Welcome to OneNote!




  Objectives
  This Microsoft® Office OneNote® 2007 Learning Kit notebook is a reference tool to help you:

    ○   Introduce you to the benefits of using OneNote.
    ○   Become more organized and productive to save time.
    ○   Convert existing lesson plans content into the OneNote 2007 format.
    ○   Create new or update existing lesson plans in OneNote 2007.
    ○   Take advantage of OneNote 2007 features and functionality to create and enhance
        educational materials.

  First time using OneNote?
   1. Click on the section tabs above to navigate this notebook.



   2. Click the page tabs on the right side of the screen to browse the content.




  Included in this notebook are instructions for using OneNote 2007 features that help you be more
  efficient and enhance the teaching experience. For a full list of the topics in this notebook, see the
  Table of Contents.

  Why OneNote is great for teachers

  Organization + Efficiency = Saving TIME
  Teachers enjoy the flexibility and ease of OneNote. They can keep themselves more organized
  and efficient, easily update curriculum, add new information for a specific group of students, and
  customize a notebook according to student needs and learning styles.

  Individualize Educational Materials
  Teachers can easily customize a OneNote notebook with personal notes, links, and information for


                               1 Welcome Page 1
later reference. OneNote 2007 is a great tool to use for a geographically-distributed audience
because the Collaboration ability enables dynamic class activities.

OneNote is easy-to-use
Using OneNote is like using a regular notebook. The only difference is that you have it where you
need it, you never run out of space, you can share your information and you'll never lose
important files. Plus, with the many features available in OneNote it can be your go to resource to
organize, collaborate, and communicate with all the flexibility of other Microsoft Office
applications familiar to you.




                            1 Welcome Page 2
Table of Contents

We've put together this guide, specifically tailored towards teachers, to provide more knowledge about OneNote 2007.
This guide covers everything from OneNote Education basics, to collaboration, to putting class materials into OneNote
and delivering them digitally. Please share this resource with others!




1 Welcome                                                           4 Collaboration
  ○   Table of Contents                                               ○   Using Collaboration in Lesson Plans
  ○   Getting Started                                                 ○   Benefits of Sharing Notebooks
  ○   How can OneNote help me?                                        ○   Creating Shared Notebooks
  ○   OneNote 2007 Basics                                             ○   Inviting People to Shared Notebooks
  ○   OneNote and Learning Styles                                     ○   Moving Local Notebooks to a Shared Location
  ○   More Resources to Learn about OneNote 2007                      ○   Moving Shared Notebooks to be Stored Locally
                                                                      ○   Using Live Sharing Sessions
2 Great Education Features
  ○   Exploring OneNote                                             5 Distribution
  ○   Gathering Screen Clippings                                      ○   Distributing and Managing Lesson Plans
  ○   Attaching Files to Your Lessons                                 ○   Managing Shared Notebooks
  ○   Managing Teacher Schedules                                      ○   Creating Read-Only Shared Notebooks
  ○   Organizing Planning Materials, Class Work, Answer Keys, and     ○   Inviting People to Shared Notebooks
      Research                                                        ○   Packaging Notebooks for Distribution
  ○   Using OneNote for Day to Day Tasks                              ○   Saving Notebooks in Other Formats
  ○   Inserting Files as Printouts                                    ○   Sending Pages via E-mail
  ○   Using Drawing Tools
  ○   Turning on Rule and Graph Lines                               6 Examples
  ○   Working with Page Templates
  ○   Creating and Modifying Templates                                ○   Variety of Education and Learning Examples
  ○   Using Tags                                                      ○   Lesson Plans
  ○   Working with Documents Offline and Syncing When You             ○   Courses Delivered in OneNote
      Reconnect                                                       ○   Teacher Workbooks
  ○   Using Shared Notebooks                                          ○   ePortfolio
  ○   Using Live Sharing Sessions                                     ○   New Teacher Orientation
  ○   Posting a OneNote "Class" package to SharePoint                 ○   Self Paced Teacher Development
  ○   Working with Outlook                                            ○   Teacher's Lesson Plan
  ○   Sending Notes to Others                                         ○   Creating a Student Workbook
  ○   Recording Audio and Video                                       ○   Other Learning Activities
  ○   Using Side Notes
  ○   Protecting Material with a Password                           7 Common Questions
  ○   Using OneNote as a Calculator                                   ○   Questions and Help
                                                                      ○   How does OneNote make backups?
3 Lesson Plans                                                        ○   SharePoint shared notebook questions
  ○ Why Use OneNote for Your Lesson Plans?                            ○   Does OneNote have find and replace?
  ○ Creating Lesson Plans using OneNote                               ○   How do I delete a notebook?
  ○ Using Templates                                                   ○   How do I create a virtual notebook?
  ○ Using Tags                                                        ○   How can I find out the size of my notebook?
  ○ Inserting Hyperlinks                                              ○   How do I move a personal notebook to a shared
  ○ Creating a Table of Contents                                          location?
  ○ Using Tables
  ○ Inserting Existing Teaching Materials into your OneNote
    Notebook
  ○ Attaching Files to Your Notes
                                                                    8 OneNote Add-Ins
                                                                      ○   List and Descriptions of OneNote Add-ins
  ○ Using Screen Clipping for Lesson Plans
                                                                      ○   OneNote Print Out Manager
  ○ Inserting Audio or Video Files into Lesson Plans
                                                                      ○   Template Manager
                                                                      ○   Getting Started with Web View




                                              1 Welcome Page 3
   Getting Started



   How do you get started?
   So you've decided to look at OneNote for your teaching needs! Here are a few tips to get
   started.

         New to OneNote? Check out the How can OneNote help me? and OneNote 2007 Basics
         pages to get a high level overview.

1. Think about how you want to organize your materials. In most cases, each subject you teach
   will be it's own section in OneNote. For example, in this kit, the sections are located across the
   top:




2. Looking for a consistent feel across pages or sections? Use the page templates to set a template
   for the pages in your notebook. It's best to do this at the beginning so that all of your
   formatting stays consistent.

3. If you have existing content, you can attach files or add audio and video recordings.

4. Think about distribution early. Do you want to create a notebook for different teachers to have
   their own copy, or enable students to learn by collaborating with each other? This may affect
   how you design your content.

5. Add extras, like tags and tables, to your content to keep your students and other teachers
   organized.

6. Create a table of contents for your class or toolkit using hyperlinks to navigate to sections and
   pages.

7. Distribute your notebook, either by saving it so each individual user can have their own copy, or
   by sending others a link to a shared notebook.




                                      1 Welcome Page 4
How Can OneNote Help Me?

Something for everyone
OneNote is an idea processor, a notebook, an information organizer — some
even call it an "add-on pack for your brain". Many people find OneNote
indispensible after they start using it, and we hope you do too!
OneNote can help if you need to:
      Ensure you don't lose any information that you think is important.
      Organize scraps of information that don't fit well into e-mail, calendar,
      or formal documents.
      Gather and refer back to notes from meetings or lectures.
      Collect research from the Web or other sources and annotate it for
      yourself or others.
      Keep track of what you need to do next and not miss anything.
      Work closely with other people on a project sharing notes and files.
OneNote will complement your activities in Microsoft® Office Outlook®,
Word, and other programs in the Microsoft Office program through several
integration features.
Capture ideas and gather information
You can quickly capture meeting notes, brainstorming notes, ideas and
thoughts, audio from discussions, video from interviews, diagrams, and other
pieces of information using the keyboard, pen or recording capabilities in
OneNote.
You can also gather clippings from the Web, e-mail, miscellaneous materials
for projects, customers, and classes, files, pictures, and other purposes using
convenient integration with your Web browser and the Office system.
Keep things organized
With OneNote, all this information stays in one place. It is easy to organize it,
or pile it together (if that’s your preference), and then search and find it
again — even words in pictures and audio or video recordings! Since
OneNote uses the familiar concept of notebooks divided into sections with
pages, you can get going right away.
Be prepared
Having all this information at your fingertips will keep you always prepared:
for the next meeting, for writing a final document or e-mail message, for
doing a task, for talking to a customer, for going on a trip, and other events.
You can flag items in your notebooks as Important or To Do and then quickly
gather summaries of information you have flagged this way. OneNote is fully
customizable so you can adapt it to your work style.
A team effort
You can also work with your whole team — in a shared notebook that
everybody can edit at the same time and view even while not connected to
the network. OneNote seamlessly merges the changes each time anyone
updates the notebook. A shared notebook is a great way to see what
information the team has gathered, what files and notes are available as
sources, even what action items remain for the team to work on.
Continue to the next pages of this Notebook for an overview of OneNote



                                         1 Welcome Page 5
features most helpful to you!




                                1 Welcome Page 6
OneNote 2007 Basics


How are OneNote pages different?
This is an example of a normal page of notes. You can type anywhere — just click and type. For example,
type your name here. Then try moving it around.




        There is no Save button on the toolbar because OneNote saves all your notes automatically!
        Worried you might lose something? OneNote backs up all your information. You can open your
        backup at anytime from File > Open Backup. You can also change where and how often OneNote
        backs up your information in Tools > Options , the Backup section.

What are all the tabs?
OneNote is a place for gathering, organizing, searching, and sharing notes, clippings, thoughts, reference
materials, and other information. All your notes will be visible here — organized by notebooks, sections, and
pages. You can create them by clicking File > New.

Notebooks:                Sections in the current notebook:          Pages in the current section:
Start with one or two -   Sections let you organize information      Create as many note pages in each
for example, one per      by activities, topics, or modules. Start   section as you want.
lesson.                   with a few in each notebook.




                                         1 Welcome Page 7
There is a special Unfiled Notes section — for note pages you need to create in a hurry but don't have time
to organize them into a specific notebook. Later, you can drag them where they belong.

Where are my notebooks stored?
Generally, your notebooks will be stored in your Documents or My Documents, in a folder called "OneNote
Notebooks." Can't find them there, or want to change where they are stored? Go to Tools > Options, and
change the Default Notebook Location under the Save section. You can also find out where any notebook is
stored by holding your mouse over the notebook title in the left navigation pane.




How do I navigate this notebook?
Similar to Internet Explorer, OneNote has back and forward buttons to help you get to the pages quickly.




                                       1 Welcome Page 8
You can also use the Search feature to search the content in this notebook (or any notebook,) and find
information quickly.




                              When the search results appear, you can view each search result
                              individually, or click View List to see a complete list of the pages that
                              contain your search term.
     Click the red X button when you want to clear the yellow highlighting.

Finally, you can use the Table of Contents to navigate quickly to any page in this notebook.

What are all those symbols I see?
Throughout the notebook, you'll see symbols such as light bulbs and arrows next to particular lines of text.
You can use these "tags" to easily identify important items. To see tagged notes in all notebooks, click View >
All Tagged Notes. You can learn more about tags by reading about how to use them in your teaching.




                                        1 Welcome Page 9
OneNote and Learning Styles


Dr. Ole Lauridsen, from the University of Aarhus in Denmark, has done research on OneNote and Learning
Styles, particularly Dunn and Dunn's model http://www.learningstyles.net/. Dr. Lauridsen has explored how
OneNote can adapt to multiple learning styles. Many teachers have also discovered this benefit with their
students. For more information, go to: How OneNote Enhances Different Learning Styles .

Dr. Lauridsen's work describes how the flexibility of OneNote 2007 allows for different learning styles in
students: emotional, sociological, sensory, analytic, global, etc. This represents a summary of the work that
he’s done.


Download link to the PDF: OneNote and learning styles – a perfect match




                                       1 Welcome Page 10
 How OneNote Enhances Different Learning Styles


OneNote 2007's capabilities work to enhance different learning styles. You can even create different pages or
sections for the same lesson plan that appeals to a variety of learning styles.

Learning Style       Definition                      Suggestions
Global               Global Learners tend to learn OneNote 2007 is ideal for the global learner. Provide a notebook
                     in large jumps by absorbing    with sections and pages on a specific topic and let the learner
                     material in a random order     select the order they want to navigate and learn the information.
                     without necessarily seeing any
                     connections until they have
                     grasped the whole concept.

Analytical           Analytical Learners are very  In OneNote, you can have either pages or a section with all the
                     detail-oriented and           pertinent facts on a specific topic. You can also include links
                     remember specific facts about where the analytical learner can get additional facts.
                     things.

Social               Social Learners learn by       Using the collaboration tools in OneNote 2007 social learners will
                     interaction with other people. find learning fun and easy.
                     They need one on one
                     attention.

Kinesthetic          Kinesthetic Learners need to    For the kinesthetic learner, you can use OneNote 2007 to create
                     make physical contact with      interactive activities, learning games, or instructions for how to
                     things that they are learning   build something.
                     about.

Auditory             Auditory Learners learn best    When using OneNote 2007, it is easy to insert audio clips for the
                     by hearing things, either on    auditory learners.
                     tape or in a discussion.


Visual               Visual Learners receive          Using OneNote 2007, you can insert video clips for the visual
                     information best through their learners.
                     eyes and what they see and
                     read. Many times this student
                     will teach themselves to read.
                     They often prefer color
                     illustrations and materials that
                     have charts and graphs inside
                     them.




                                          1 Welcome Page 11
More Resources to Learn about OneNote 2007


Tip #1 - Read the "OneNote 2007 Guide" notebook: Since doing is sometimes the best form of
learning, our #1 recommendation is to open OneNote 2007 and read the "OneNote 2007 Guide"
notebook. You already have it in your list of notebooks but you may not have noticed it yet.

Tip#2 - OneNote and Education blog: Read this blog about OneNote and education, including sharing
ideas, resources, and building community with teachers, students and faculty.

Click the following links to go to the different pages of this section:
  1. Training Videos
  2. Help and How-To Articles
  3. Case Studies - OneNote and Education
  4. Innovative Teachers Network - OneNote Resources
  5. Templates and Community Links
  6. The OneNote Song and Lyrics




                                     1 Welcome Page 12
Training Videos

TRAINING VIDEO - OneNote 2007 Webcast: Tips and Tricks: Get up and running with Microsoft
OneNote 2007, beginning with the basic concepts of a digital notebook and the flexible OneNote
"page." Take a walk with a hands-on expert, and discover how to use OneNote to help you be more
productive. We cover some of the sharing features in OneNote and show you how to unleash the
power of groups by using OneNote to collaboratively author materials. Also, learn how you can use
OneNote as a next-generation learning tool for education, in addition to a corporate training and
on-boarding tool. Find out how you can stay organized and truly have information at your
fingertips.

OneNote 2007 for Teachers - video series: This is an excellent series of short videos produced
specifically for teachers. Learn about OneNote 2007 and education through smaller chunks of
targeted videos


     All OneNote Videos on Microsoft.com
     Library containing all OneNote 2007 videos. New demos are added often, so check back regularly!

     What is OneNote?
     Get an up-close look at the benefits of using OneNote and why electronic notes are better than paper.

     Demo: Set up a OneNote notebook
     See how easy it is to get started with OneNote and why you won't want to go back to paper notes.

     Demo: Which way do you want to share a notebook?
     Brainstorming is a great way to get those creative juices flowing and keep your team or classmates
     engaged. So why limit your brainstorming sessions to meetings? Use a OneNote 2007 shared notebook
     as your brainstorming center, and your team members can add ideas and play off each other's
     thoughts no matter where they are located.

     Demo: Keep it together with OneNote
     Learn why OneNote is perfect for research projects and other types of information gathering.

     Demo: Organize, search, and find information in OneNote
     If it's in your notebook, OneNote can find it —even if you haven't spent any time organizing your notes.

     Click here to view other OneNote video demos. New demos are added often, so check back regularly.




                                      1 Welcome Page 13
Help and How-To Articles


Find your way around OneNote 2007
Take a quick visual tour of the OneNote interface and read tips on maximizing your workspace.

Get started with OneNote 2007
Make the most out of OneNote right from the start with this useful roadmap to online resources.

Top tips for OneNote 2007
Browse a collection of the most popular OneNote 2007 time savers and shortcuts.

Download the official OneNote Product Guide
OneNote 2007 is a flexible software program that provides people one place to gather their notes and information,
powerful search to find what they are looking for quickly, and easy to use collaborative tools so that they have a solution
to information overload and can work together more effectively

Reduce the Environmental Footprint with OneNote 2007
Think about how much paper you use each day and how that affects the environment. Whether you're at work or in
school, paper and notebooks are still very much a part of our lives. What if there were a way to capture all of those notes
and documents in a single, paperless location?

Click here to view the OneNote Help page. New content is added often, so check back regularly!




                                             1 Welcome Page 14
Case Studies - OneNote and Education


All OneNote Case Studies

Forest Ridge School of the Sacred Heart
Innovative School Enhances Student Learning, Teacher Productivity with Digital Notes
Forest Ridge School of the Sacred Heart has had laptops in the classroom for more than ten years, but
students and teachers were still using traditional methods for taking notes and organizing paperwork.
Forest Ridge wanted to provide its students and teachers with an interactive tool that would help them
excel at their work by streamlining teaching processes, enhancing organizational capabilities, and creating
more dynamic opportunities for collaboration between students and teachers. When Microsoft released
the 2007 Office system, Forest Ridge upgraded all 500 of its laptops. With Microsoft® Office OneNote®
2007, teachers and students can organize information to suit their own needs, and teachers are able to
streamline their classroom time through collaboration and information sharing.

Copied from <http://www.microsoft.com/casestudies/search.aspx?Keywords=onenote>

Frankston High School
How Learning for Life Became Part of the DNA of One Australian High School
Frankston High School in outer-suburban Melbourne lives its Latin motto. Optima Semper – The Best
Always – defines how the school has pursued improvement to what was already a runaway success. In
2006, it extended the largest government school notebook PC program in Australia to include Tablet PCs
in order to further enrich resources for teachers and learning possibilities for students. Today, about 650
students aged from 12 to 16 use traditional notebooks or Tablet PCs running Microsoft® Windows® XP
Tablet PC Edition 2005 and other Microsoft technology in class every day. School management says the
notebook program has improved student engagement in classrooms, given teachers the capability to
create new ways to learn, achieved better academic results and given students the best possible
preparation for the world beyond school.

Copied from <http://www.microsoft.com/casestudies/search.aspx?Keywords=onenote>

Torrey Pines High School
Students Integrate Tablet PCs into High School Math Curriculum to Improve Learning
Torrey Pines High School wanted to integrate Wolfram Research’s Mathematica 6.0 technical computing
software into its curriculum to answer the needs of its advanced mathematics students. Microsoft and
Lenovo partnered with Wolfram Research and deployed 30 Tablet PCs running the Windows Vista®
operating system for the students’ full-time use. While beta testing Mathematica 6.0, students used the
Tablet PC pen and touch technologies for a rich computing experience in manipulating the new program’s
interactive graphics and developing complex data models. The class created a series of Mathematica
learning tools, which it uploaded to a new Web site for use by teachers, students, and others interested in
mathematics. Torrey Pines shows how integrating technology into the classroom can foster creative
thinking and create a rich learning environment with real-world relevance.

Copied from <http://www.microsoft.com/casestudies/search.aspx?Keywords=onenote>

UCD Quinn School of Business
Irish Students Gain Affordable Tools that Support Study, Life, and Play
Students require affordable access to high-quality software and powerful computers to support on and
off-campus activities. Microsoft worked with Intel and other industry partners to develop the Student
Purchase Programme. This includes Microsoft® Student Suite—an exclusive software package that gives
students useful resources, and offers institutions a single image that can help reduce demands on IT
support.

                                      1 Welcome Page 15
support.

Copied from <http://www.microsoft.com/casestudies/search.aspx?Keywords=onenote>

Kingston University
University Reinforces Excellence in Research with Innovative Blogs and Shared Research Sites
Kingston University wanted to widen awareness of its reputation as a centre for postgraduate study by
making it easier for academics to create their own Web sites, or “blogs”—where they could post news
about their work to an external audience. It also wanted to give research groups the freedom to set up
secure research sites where they could collaborate. To help address these challenges, Kingston University
implemented two Web-based solutions that help employees and students to communicate and share
information more effectively. Now, academics are posting articles and news to an international online
audience, and they can set up shared academic research sites without IT assistance. Administrators say it
is one of the most exciting changes on the desktop for more than a decade, liberating academics and
students alike.

Copied from <http://www.microsoft.com/casestudies/search.aspx?Keywords=onenote>

Alberta Teachers’ Association
Teachers’ Association Reduces Costs and Simplifies Licensing Management
Representing approximately 39,000 educators throughout Alberta, Canada, The Alberta Teachers’
Association (ATA) is dedicated to advancing public education and professional standards throughout the
province. To improve communications and collaboration with and among its members and to help reduce
administration costs, the ATA standardized its infrastructure on the Microsoft® .NET Framework and
Microsoft server and desktop software and signed a Microsoft Volume Licensing Enterprise Agreement.
Through the Enterprise Agreement, the ATA simplified license management, reduced licensing costs,
gained predictable budgeting, maximized value from software expenditures, and is able to more
efficiently deploy new technologies. The interoperability and rich functionality of the Microsoft solution
stack also helped streamline system administration, improve teamwork, and reduce travel costs.

Copied from <http://www.microsoft.com/casestudies/search.aspx?Keywords=onenote>

 Bishop Hartley High School
High School Students, Teachers Learn Long-Term Benefits of Tablet PCs in the Classroom
Bishop Hartley High School is a private Catholic high school in Columbus, Ohio. The school’s
administrators wanted to deploy technology in the classroom to enhance learning for all students. So
when Tablet PCs pre-installed with Windows® XP Tablet PC Edition arrived in November, 2002, the
Diocese of Columbus embarked on an ambitious one-to-one computing program in which students use
the Tablet PCs all the time. The ultra-portable form factor, pen-enabled computing, ink-integration for the
Microsoft® Office system programs, and wireless capabilities have captured students’ and teachers’
imaginations. Over the years, students have used the Tablet PCs to enhance their individual ways of
learning, and teachers incorporated the technology into their lessons. With students working harder and
enjoying school more, Bishop Hartley’s Tablet PC one-to-one computing program is a lesson in success.

Copied from <http://www.microsoft.com/casestudies/search.aspx?Keywords=onenote>

Cincinnati Country Day School
Cincinnati School Fosters Creative Learning with Tablet PC in One-to-One Program
Cincinnati Country Day School (CCDS) in Ohio has a long history of integrating technology into the
classroom. In 1996, the school embraced the one-to-one computing pilot program sponsored by
Microsoft and Toshiba, providing a mobile PC for each student’s full-time use. And when the Tablet PC
and Windows® XP Tablet PC Edition operating system arrived in 2002, the school migrated to the Toshiba
Tablet PC to take advantage of pen-enabled computing and ink-integration for the Microsoft® Office
system programs. Later, CCDS deployed DyKnow® interactive instructional software and the school has
plans to upgrade to the Windows Vista® operating system. The Tablet PC has captured the imagination of

                                     1 Welcome Page 16
    plans to upgrade to the Windows Vista® operating system. The Tablet PC has captured the imagination of
    students and teachers. For the first time, CCDS has a technology tool that fully supports the school’s
    mission of encouraging creative thinking, individual excellence, and constructive collaboration.

    Copied from <http://www.microsoft.com/casestudies/casestudy.aspx?casestudyid=4000000589>






                                        1 Welcome Page 17
Innovative Teachers Network - OneNote Resources


Innovative Teachers Network OneNote Materials:
Join the Innovative Teachers Network community to meet other teachers in
a worldwide community. By joining this community, you can also
download all of the latest OneNote education materials

Instructions to join the community and download OneNote materials:
  ○ Go to http://www.innovativeteachers.com.
  ○ Drop down the list, choose "United States".
  ○ Click “Join the network”, sign up.
  ○ Sign in to the network.
  ○ Click here to go to the "OneNote Resources” folder.
  ○ Download the ZIP file titled “Big zip file containing all OneNote 2007
      materials from the Innovative Teachers Forum”.


Forest Ridge School video and case study - Great in-class use of OneNote
and shared notebooks
  ○ Forest Ridge Sacred Heart OneNote Case Study:
     http://www.microsoft.com/casestudies/casestudy.aspx?casestudyid=
     4000001117
  ○ Forest Ridge Sacred Heart OneNote Video:
     http://www.microsoft.com/casestudies/resources/Files/4000001117/
     Ofiice_OneNote_2007_CaseStudy_300k.wvx
  ○ Another high school video: VIDEO: Thomas Jefferson High School




                                              1 Welcome Page 18
Templates and Community Links


OneNote 2007 Template Catalog
Find notebook, section, and page templates, conveniently sorted by task-based categories.

OneNote 2007 Community Portal
Find answers from other users in the OneNote Community and read product team blogs, newsgroups, and
discussion groups.

Download a free 60 day trial of OneNote 2007!


OneNote Blogs
 ○ Chris Pratley's blog chronicles the evolution of OneNote from the viewpoint of its original creator.

  ○ Daniel Escapa's blog provides insights into OneNote extensibility and the user experience.

  ○ Michael C. Oldenburg's blog features OneNote tips and tricks from a writer's perspective.

  ○ David Rasmussen's blog discusses specific OneNote features and integration with other programs and platforms.

  ○ John Guin's blog details life as a tester on the OneNote team.




                                          1 Welcome Page 19
The OneNote Song and Lyrics



"My One and Only OneNote"
MP3: http://onenotemike.members.winisp.net/My%20One%20and%20Only%20OneNote.mp3
Lyrics: http://onenotemike.members.winisp.net/My%20One%20and%20Only%20OneNote.htm


Let me tell you 'bout my favorite application
A software notebook for the modern age
One place for all of your notes
Put any type of content on the digital page

A flexible tool that works the way you do
Organize your stuff how you want to
Brainstorms or meeting notes or doing web research
Capture, find, share and re-use

No other software can make me feel this way

My one and only OneNote
My one and only OneNote
My one and only OneNote
It's the one for me

Use a shared notebook for group collaboration
Or start a live sharing session with your friends
Like a rich wiki with merge and replication
Everyone's in sync when the meeting ends

Tables, tags, clippings, instant search and Lasso
Drawing tools, embedded files and hyperlinks
XML APIs and caching all your data
Outlook integration and digital ink

No other software can make me feel this way

My one and only OneNote
My one and only OneNote
My one and only OneNote
It's the one for me

It's part of the 2007 Office System
Download OneNote for a 60 day trial
Give it a chance and I promise you
It will change the way you work and leave you with a smile

No other software can make me feel this way

My one and only OneNote
My one and only OneNote
My one and only OneNote
It's the one for me



                               1 Welcome Page 20
Exploring OneNote

Here are a set of OneNote features that will help you to obtain the full educational value of OneNote,
to increase your productivity, and to enhance your classroom learning environment.

 1.   Gathering Screen Clippings
 2.   Attaching Files to Your Lessons
 3.   Managing a Teacher's Schedule
 4.   Organizing Planning Materials, Class Work, Answer Keys, and Research
 5.   Using OneNote for Day to Day Tasks
 6.   Inserting Files as Printouts
 7.   Using Drawing Tools
 8.   Turning On Rule and Graph Lines
 9.   Working with Page Templates
10.   Creating and Modifying Templates
11.   Using Tags
12.   Working with Documents Offline and Syncing When you Reconnect
13.   Using Shared Notebooks
14.   Using Live Sharing Sessions
15.   Posting a OneNote "Class" package to SharePoint
16.   Working with Outlook
17.   Sending Notes to Others
18.   Recording Audio and Video
19.   Using Side Notes
20.   Protecting material with a Password
21.   Using OneNote as a Calculator




                         2 Great Education Features Page 21
Gathering Screen Clippings

Capture screenshots of what you see on the Web or in other programs. Screen clippings are especially
useful for Web research, lesson plans, or faculty projects.
Try it now
Insert a screen clipping from the Web:
   1.           Press Window logo key + S while in any program or browser.


   2. Select an area of your screen. A separate OneNote window will open showing the Unfiled Notes
      section where the screen clipping is inserted:




When you want to insert a screen clipping into the current page instead of the Unfiled Notes section,
switch to the OneNote window, put the cursor where you want the clipping, and click Insert > Screen
Clipping or the Clip button on the toolbar:



        You can customize options for screen clippings by right-clicking the OneNote icon in the
        Windows taskbar:




                              2 Great Education Features Page 22
Attaching Files to Your Lessons


You can store documents and other files directly on a OneNote page, which is very handy if
you are trying to keep lesson plans and class notes in one place.

Simply drag and drop any file from Windows Explorer onto a page in OneNote, or insert them
by using Insert > Files on the OneNote menu.




       You can open and edit an attached file by double-clicking its file icon.

Visit the Office Online Help topic or article most relevant to this OneNote feature. The site is
frequently updated based on user feedback, so keep checking back!




                           2 Great Education Features Page 23
Managing Teacher Schedules


Use OneNote 2007 to organize your schedule. Create a notebook that has all the details of your
week, for example:
 ○ Where you left off in the lesson plan for each class during the day.
 ○ Any scheduled meetings, agendas, or topics you want to present.
 ○ Any parent/teacher conferences.
 ○ After school activities you need to attend.
 ○ A calendar of your day, week or month.




          You can also show an entire month's calendar.




                           2 Great Education Features Page 24
Organizing Planning Materials, Class Work, Answer Keys, and
Research

OneNote notebooks can be used either by one person or with multiple people to organize an
entire unit of curriculum. With OneNote 2007, you have one place to store your lesson plans,
research and planning materials and answer keys. No more trying to remember multiple file
names, websites, books, and articles. With OneNote, it can all be centrally located.




     You can also store or insert the Audio or Video Clips you want to use with a specific
     lesson plan on the same page as the content.




                         2 Great Education Features Page 25
Using OneNote for Day to Day Tasks


OneNote organizes all the items you need to attend to on a daily basis. You can also attach
Word or Excel documents, links, audio or visual clips.




                             2 Great Education Features Page 26
Inserting Files as Printouts

You can insert full-color, searchable printouts of any file type that your computer can print.
You can then type, draw, or handwrite on top of the printout picture in OneNote.

For example:
  ○ Insert a printout of a report and type your thoughts on top of it. Circle interesting areas
      using Drawing tools.
  ○ Insert a printout of lecture slides and add more notes on the course while you are reading
      the textbook.

Two ways to insert a printout:
  ○ Click Insert > Files as Printouts in OneNote.
    -or-
  ○ Use the File > Print command in another program and select "Send to OneNote 2007" as
    your virtual "printer."




     Don't forget that you can search for text inside the file printout picture just like you can
     search regular notes.

Try it now
Try searching for the word "Monday" in the file printout below. Press CTRL + F to jump to the
Search This Notebook field in the top-right corner of the window, type the search word and
press ENTER.




                           2 Great Education Features Page 27
        Status Report
        For the week of 1/1/07 - 7/1/07

        Project 1
                       First task or achievement
                       Second task or achievement
                       Third task or achievement


        Project 2
                       First task or achievement
                       Second task or achievement
                       Third task or achievement


        Project 3
                       First task or achievement
                       Second task or achievement
                       Third task or achievement


        Miscellaneous
                       Half day medical leave on Monday


        Next Week

        Project 1
                       First task or achievement
                       Second task or achievement
                       Third task or achievement


        Project 2
                       First task or achievement
                       Second task or achievement
                       Third task or achievement




Visit the Office Online Help topic or article most relevant to this OneNote feature. The site is frequently
updated based on user feedback, so keep checking back!




                             2 Great Education Features Page 28
Using Drawing Tools


You can use drawing tools to make simple diagrams, such as:
   ○ Seating charts
   ○ Timelines for historical events
   ○ Annotations over pictures (arrows, circles, and boxes)
   ○ Process diagrams
   ○ Concept sketches

        To display the drawing tools, click View > Drawing Toolbar.

Note that drawn shapes are created as ink strokes, so you can easily
erase any part of them, select them with the Lasso Select tool, change
their color, and make other types of updates.




                    Pen, lines, arrows, and shapes

        Eraser:                                                  Duplicate Shapes mode:
        Erase parts of shapes. For                               You can draw the same shape over and over
        example, make an arc from a                              without switching to Type/Selection mode. You can
        circle drawing.                           Line color     even create a shape with one click in this mode.

    Lasso Select


    Type/Selection mode


        Press and hold the ALT key when you move or manipulate shapes if you don't want them to snap to
        the invisible page grid or to each other.

Visit the Office Online Help topic or article most relevant to this OneNote feature . The site is frequently
updated based on user feedback, so keep checking back!




                                     2 Great Education Features Page 29
Turning On Rule and Graph Lines


OneNote has the ability to change the look of the page. You can easily create graph paper and
use OneNote Drawing Tools to do Math problems.


Try it now
 1. Click Format > Rule Lines.

 2. Select the type of lines you want to display on the page. Try graph paper, college rules or
    one of the other types.




                                                       X




                                                                                 Y




                             2 Great Education Features Page 30
Working with Page Templates


OneNote page templates can enhance the look of your pages and can help you avoid retyping common
information across pages. You can use any of the designs included with OneNote or you can create your own.

Try using templates when the notes repeatedly have the same structure and header, such as in
parent/teacher conference notes, faculty meeting notes, work logs or journals, phone call notes, frequent
trip plans, recipes, and so on.

Try it now
Try using some templates included with OneNote. Click Format > Templates, expand one of the template
groups, and then select a template.




To create your own template
   ○ Create a new page and add graphics, pictures, formatted text, and any other content.
   ○ Click Save current page as template in the Templates task pane. Your templates will appear in the My
     Templates category in the task pane.

       You can also specify any template to be used as the default style for new pages you create in a
       section.

For more information and tips for creating and sharing your templates, check the Templates topic on Office
Online. You can also download many free OneNote templates from the OneNote 2007 Template Catalog.
Find notebook, section, and page templates, conveniently sorted by task-based categories.




                          2 Great Education Features Page 31
Creating and Modifying Templates
Monday, February 18, 2008
2:00 PM


Try using templates when most or all of the notes will have the same structure and header, such as in
teacher or student notes.

Important: Be sure to apply a template before adding any content, otherwise, when you apply a template,
OneNote will create a new page with that format instead of replacing the template on the current page.

To Create a New Template
   1. Create a new page and add graphics, formatted text, and other items that you want to include each
      time you use the template.
      -or-
      Select an existing page you want to use as a template.
   2. Go to Format > Templates.
   3. Click Save current page as template.
   4. In the Template dialog box, enter a name for the template.




   5. Click Save to view the new template in the Template Task Pane.

                If you want to use the new template as the default for all new pages in the current section,
                select the default check box.

To Customize an Existing Template

   1. Click Format > Templates.
   2. Add a template to the page.
   3. Make your changes to the layout and any content you want to reuse. Delete any content or items you
      do not want to reuse.
   4. Click Save current page as template.




                                 2 Great Education Features Page 32
Using Tags
Thursday, January 03, 2008
4:03 PM


    Insert Tags to identify important items in teaching materials and lesson plans, for example hyperlinks, teacher
    or student notes, important concepts, and activities.

    Try it now
        1. Place your cursor on the line of text below:
                     Important topic in teaching
        2. Click Insert, point to Tag and then click Important.




    To Customize Tags
    You can customize tags to make them relevant to your content or materials. For example, if you use OneNote
    2007 at work, you can create a set of tags that support your job duties. Similarly, participants can create tags
    that are associated with to specific tasks or concepts learned during a training event. The image depicts a set of
    tags customized for your lesson plans.




    Here's how to customize a tag.

        1. Click Insert, point to Tag, and then click Customize My Tags.
        2. In the Customize My Tags pane, click the tag you want to change, and then click Modify.
        3. In the Modify Tag dialog box, you can:
                ○ Type a new name for the tag.
                ○ Change the symbol, font color, and highlight color.
        4. Click OK to save your changes.


    To see tagged content in all notebooks, click View > All Tagged Notes.


                                   2 Great Education Features Page 33
To see tagged content in all notebooks, click View > All Tagged Notes.

If you want to limit the tag summary to just part of your notes, or to see notes you have recently tagged, in the
Search list, located at the bottom of the Tags Summary task pane, select the appropriate view.




                              2 Great Education Features Page 34
Working with Documents Offline and Syncing When You Reconnect

With OneNote 2007, you can work offline with your lesson plans and then synchronize
the notebook when you are online again. Automatic synchronization of shared
notebooks is turned on by default. If you do not want others to see your changes until
you are finished writing or editing them, you can disable automatic synchronization.

To turn off automatic synchronization
 1. Open the shared notebook you want to disable automatic synchronization
    between your computer and the shared notebook file.
 2. On the File menu, point to Sync, and then click Work Offline.




Important When you work offline, OneNote is unable to synchronize any notebook
changes that you make on your computer, even if you exit and restart OneNote. No
one else can see your changes to the notebooks until you turn the automatic notebook
synchronization feature back on.

Turn automatic notebook synchronization back on
 1. Open the shared notebook you want to enable automatic synchronization
    between your computer and the shared notebook file.
 2. On the File menu, point to Sync, and then click Notebook Sync Status.
 3. In the Shared Notebook Synchronization dialog box, click Sync automatically
    whenever there are changes, and then click Sync Now.
 4. Click Close.




                          2 Great Education Features Page 35
Using Shared Notebooks

Better than a document on a file share or shared drive
With a shared notebook:
        Multiple people can edit it at the same time.
        Changes are merged automatically.
        Notebook is available offline for each person.

Keep your students "on the same page"
You can use a shared notebook for notes about a group project,
so that everyone can work on it at once, like in a wiki — only better.
Shared notebooks are great for storing:
    ○   Class notes
    ○   Brainstorming ideas
    ○   Any supporting materials collected by class members
    ○   List of work items that students can mark off.
    ○   Informal draft of the project report where students can add comments. Later you can send it to Microsoft®
        Office Word (File > Send To)


You can use a shared notebook for notes about a team project,
so that everyone can work on it at once, like in a wiki — only better.
Shared notebooks are great for storing:
    ○ Meeting notes.
    ○ Project vision and brainstorming ideas.
    ○ Supporting materials collected by group members.
    ○ List of work items that people can mark off when complete. (If you manage your work items in
      Microsoft® Office Project, you can drag the project file onto a OneNote page as an attachment).
    ○ Informal project report drafts where people can add comments. Later you can send it to Microsoft®
      Office Word (File > Send To).

A notebook can be shared simply by storing it in a shared location, such as a shared folder on your own
computer, a file share on a server, or a SharePoint site (Microsoft® Windows® SharePoint® Services 2.0 or
3.0). OneNote will guide you through setting up a proper location if you use the Share menu or the shared
notebook option in the New Notebook Wizard.




Best practices for Shared Notebooks
To discover the best ways to use a notebook with a group of students, try the Shared Notebook templates
when you create a Shared Notebook in the New Notebook Wizard.




                                  2 Great Education Features Page 36
Using Live Sharing Sessions

In a live sharing session, several people can simultaneously work on the same note pages, as if writing on a
whiteboard in a classroom. After the class ends, every student is left with a complete copy of the notes. A live
sharing session can be useful when you want to:

    ○ Edit the same notes during a brainstorming meeting, so that everyone can contribute at once
    ○ Discuss your notes over the phone with people who cannot attend a class in person

To share notes during a live session
All you need for a live sharing session is an Internet connection.

    ○ Click Share > Live Sharing Session > Start Sharing Current Section.




        You can use the Pen tool as a pointer to aid your discussion during the shared session (Tools >
        Pen Mode > Use Pen as Pointer)


To learn more about working on notes with other people, or to troubleshoot any connection issues,
read the topic Taking Notes with Other People on Office Online.




                                2 Great Education Features Page 37
Posting a OneNote "Class" package to SharePoint


When you “post” a notebook, you’ll want to post a OneNote package file to a SharePoint site. A OneNote
package file is just like a .ZIP file. When users click it to download, they get a COPY downloaded to their
computer. It is not shared with anyone and it does not sync or replicate with any other notebook.

To post a OneNote package
 1. Get the Math 101 notebook all ready to go and make sure it’s selected in OneNote.
 2. Go to File > Save As.
 3. When the dialog box opens, in the File Name field, type the file name, and in the Save as type list,
    select OneNote Single File Package.
 4. To select the Page Range, click Current Notebook.




 5. Save the file to your desktop. OneNote will “package” the notebook into a single file called “Math
    101.ONEPKG”.

 6. Copy the file to the file share location or upload it to the SharePoint document library.

           To send out a test link to others, right-click on the “Math 101.ONEPKG” file on the desktop, click
           Copy Shortcut and then paste the link into an e-mail message.




                               2 Great Education Features Page 38
Communicate via with Outlook

Important: Microsoft® Office Outlook® 2003 or 2007 is required when working
with OneNote.

Create Outlook tasks from OneNote
In OneNote, mark follow up items from class notes or group sessions as
Outlook tasks.




1. Use the Task toolbar button and drop-down or go to Insert > Outlook Task.
   Click the drop-down arrow to control the task due date.




2. Changes in Outlook and OneNote are synchronized.




3. The task will appear in Outlook on the Calendar.

                          2 Great Education Features Page 39
   3. The task will appear in Outlook on the Calendar.




   In Outlook 2007, Meeting Notes button is available on the right-click menu for an item,
   or on the ribbon when you open the item.




   Create linked notes for Outlook meetings and Contacts
1. In Outlook, select a meeting or contact for which you want to take notes.
2. Click the OneNote button to create the linked notes.
3. Click the button again to open the created notes in OneNote.




   Send e-mail messages to OneNote
   In Outlook, select an e-mail message and send it to OneNote.


           By default, the message goes to the Unfiled Notes section, but you can
           change that setting in Tools > Options > Outlook Integration.


   E-mail notes directly from OneNote

                             2 Great Education Features Page 40
E-mail notes directly from OneNote
Read Sending Notes with Others to learn how to e-mail notes to others directly
from OneNote.




                        2 Great Education Features Page 41
Sending Notes to Others


E-mail notes, even to those who don't have OneNote
You can send any note page as an e-mail message, directly from OneNote. For example, send your
meeting notes to other meeting participants. Recipients don't need to have OneNote to view the
notes, because the notes are placed into the body of the message in HTML format, or added as an
HTML attachment.

        Click the E-mail toolbar button or click File > E-mail to compose a message.
        (Click the E-mail button again if you want to cancel composing a message.)

This feature works best with Outlook 2007. It will also work with most other Windows-based e-
mail programs if they properly support the MAPI interface.


Publish notes as PDF
You can save your notes in formats such as PDF of XPS, for distributing to people who do not have
OneNote, or for posting your notes to a Web page.
       You can save as a PDF or XPS file only after you install an add-in. For more information, see
       Installing and Using a PDF or XPS add-in.
You can publish selected page(s) or a whole section.
   ○ Select the content you want to publish and then click File > Publish as PDF or XPS.




                            2 Great Education Features Page 42
Recording Audio and Video

To capture the details of an important meeting, lecture, interview, or even a phone conversation, you
can create audio and video clips and store them as part of your notes.
    ○ Audio notes let you focus more on a conversation and less on the task of note-taking.
    ○ Video notes are great for capturing presentations during business meetings and class lectures.

To record audio and video clips
       Important: To record audio, you need a microphone. Most laptops and Tablet PCs have one
       built-in. To record video clips, you need a video capture device, such as a Webcam.

   ○ To start recording, click the Microphone button or click Insert > Audio Recording. The Audio
     and Video Recording toolbar will appear while you are recording.




       Recording is linked to the notes that you take. A small audio/video icon will appear next to
       notes associated with a recording. You can click it to jump to the corresponding time in the
       recording.



       Important: As with any type of recording, you should always ask others for permission before
       you record your conversations with them.

To learn more about recording audio and video notes or troubleshoot recording issues, visit this topic
on Office Online.




                             2 Great Education Features Page 43
Using Side Notes

You can use Side Note feature in OneNote when you are working in a different program but want to
capture your thoughts or copy information into OneNote. You can select and drag text or images into
a Side Note from other programs. Side Notes are great for:
    ○ Collecting information while browsing the Web
    ○ Making quick notes (like small sticky notes) when you are on the phone, or someone stops by
       to talk about an issue.
    ○ Writing down your thoughts while reading a document, Web page, or an e-mail message
    ○ Copying reference data into OneNote while looking through presentation slides

To Create a Side Note

         Press Windows logo key + N     or click the OneNote icon in the
         while in any program           Windows taskbar




       Side Notes are added as pages to the Unfiled Notes section at the bottom of the notebook
       Navigation Bar.




Visit the Office Online Help topic or article most relevant to this OneNote feature. The site is

                              2 Great Education Features Page 44
Visit the Office Online Help topic or article most relevant to this OneNote feature. The site is
frequently updated based on user feedback, so keep checking back!




                              2 Great Education Features Page 45
Protecting Material with a Password

OneNote allows you to password protect any section of your notes and materials. When you assign a
password to a particular notebook section, the information in that section is strongly encrypted (using
the 3DES encryption standard).

Setting passwords is useful in several situations:
    ○ You can keep a OneNote section with personal account numbers, login names, other passwords,
        and so on. Use a password so nobody can view this information when you leave your computer
        unattended.
    ○ Put a password on sections with sensitive information that you don't want others to accidentally
        see on your screen when you are navigating around your notes.

To Set a Password for a Section

    ○ Click File > Password Protect this Section.

Your section will be locked as shown below, until you click and enter a password to unlock it. It will also
lock automatically after a period of time if you leave the section or your computer unattended.




Important: Use strong passwords. Long strings or phrases with a combination of numbers, letters, and
symbols. If someone wants to guess your password, the most typical attack is to try words from a
dictionary or information commonly known about you, such as your birthday or your nickname.


Visit the Office Online Help topic or article most relevant to this OneNote feature. The site is frequently
updated based on user feedback, so keep checking back!




                               2 Great Education Features Page 46
Using OneNote as a Calculator

You can quickly calculate numbers and basic mathematical functions during a meeting or while taking
notes for yourself.

Try it now
Place the cursor after the = (equal) sign in each example below, and then press SPACEBAR.

       Let's say you want to calculate the average test scores over a year:
       670/12=

       Or maybe you need to purchase 14 books at $39.99 each:
       14*$39.99=

Here are some more examples of expressions that you can calculate in OneNote:
       sin(30)=
       (6+7) / (4*sqrt(3))=
       5^4=

Visit the Office Online Help topic or article most relevant to this OneNote feature. The site is frequently
updated based on user feedback, so keep checking back!




                              2 Great Education Features Page 47
Why Use OneNote for Your Lesson Plans?


In this section, you will find tips and tricks to convert current teaching materials or lesson plans from
other formats into OneNote notebooks, and how to enhance materials using features such as
templates and tagging. If you want to learn more information about OneNote 2007, start here.


Table of Contents for this section:

Creating Lesson Plans using OneNote         Create your lesson plans in OneNote
Using Templates                             This section introduces you to templates in OneNote.
Creating and Modifying Templates            A OneNote add-in to add background templates to any lesson
Template Manager                            This section goes into more detail about templates by walking
                                            you through the specific steps to create templates for lesson
                                            plans.
Using Tags                                  Tags are a great way to draw attention to text, hyperlinks, and
                                            action items. Use tags to prompt the teacher on important
                                            items, links to reference during a teaching session, and
                                            questions to ask. You should provide the teacher or student
                                            with directions on how to use tags for follow-up after class or
                                            questions that need further research.
Inserting Hyperlinks                        You can use hyperlinks in OneNote either to build a table of
                                            contents or to link to other lesson plans.
Creating a Table of Contents                This section shows you how to build a table of contents for your
                                            materials using hyperlinks.
Using Tables                                This section shows you how to use tables in OneNote.
Inserting Existing Teaching Materials       Moving existing materials from Microsoft Office Word,
into your OneNote Notebook                  Microsoft Office PowerPoint®, or Microsoft Office Excel® to
                                            OneNote couldn't be easier. With the Send to OneNote printer,
                                            these files are converted with just a few keystrokes.
Attaching Files to Your Notes               You can attach documents directly to your OneNote notebook.
                                            The teacher and students will enjoy having all relevant source
                                            material readily available.
Using Screen Clippings for Lesson Plans Use Screen Clippings to capture part of an existing document or
                                            webpage for use in your lesson plans.
Inserting Audio or Video Files into         You can insert audio or video files directly into your lesson plans
Lesson Plans                                or use audio or video clips in student activities.




                                      3 Lesson Plans Page 48
Creating Lesson Plans using OneNote


  OneNote 2007 makes it easy to create lesson plans. You can also add a bibliography, your
  notes, related Web sites to visit, and the homework assignments. Here is an example of a
  lesson plan for a Health Class subject.


  Health Class

  Subject: Buying Groceries for Two People

  Purpose: Have students discover that nutritious food can be bought and prepared more
  cheaply than fast food.

  Objectives:
           Students will create a shopping list based on a simple budget for two.
           Students will use the newspaper for comparison and store location shopping .
           Students must buy foods that include the four basic food groups (daily).
           Students are able to identify the calorie content of common foods.

  Materials:
          Regular notebook paper
          Scissors
          Scotch tape
          Calculator
          Several days' worth of food ads
          Teacher information on calories and basic four food groups

  Activities and Procedures:
            Discuss with the class the importance of good
            diets and of staying within a food budget.
            This may include asking each student for a favorite food and finding out how many
            choices are home-cooked and how many are "fast food."
            Ask the students if they have any idea how nutritious their
            favorite food is--or how much of a "junk-food item" it
            really is!
            Other questions could center around how much
            money is spent on eating out in a typical week, and how much
            of a person's total income can be budgeted for food.




                                    3 Lesson Plans Page 49
Using Templates


  OneNote page templates enhance the look of your pages and help you avoid retyping common
  information across pages. You can use any of the designs included with OneNote 2007 or you can
  create your own page layout.

  Be sure to apply a template before adding any content. Otherwise, when you apply a template,
  OneNote will create a new page with that format instead of replacing the template on the current
  page. Plan ahead!

  Try it now!
  Let's try creating a new page with a template.

     1. Click File > New > Page to add a new page to your notebook.

     2. Click Format > Templates, expand one of the template groups, and then select a new template
        to apply the theme.




                                3 Lesson Plans Page 50
    Creating and Modifying Templates


Try using templates when most or all of the notes will have the same structure and header, such as in
teacher or student notes and so on.

Be sure to apply a template before adding any content, otherwise, when you apply a template, OneNote
will create a new page with that format instead of replacing the template on the current page.

To Create a New Template
Let's try creating a new page template.

   1. Create a new page and add graphics, formatted text, and other items that you want to include each
      time you use the template.
      -or-
      Select an existing page you want to use as a template.
   2. Go to Format > Templates.
   3. Click Save current page as template.
   4. In the Template dialog box, enter a name for the template.




   5. Click Save to view the new template in the Template Task Pane.

        Note: If you want to use the new template as the default for all new pages in the current section,
        select the Default check box.

To Customize an Existing Template

   1. Click Format > Templates.
   2. Add a template to the page.
   3. Make your changes to the layout and any content you want to reuse. Delete any content or items you
      do not want to reuse.
   4. Click Save current page as template.



                                          3 Lesson Plans Page 51
Working with the Template Manager

Template Manager for OneNote 2007
The Template Manager for OneNote 2007 power toy is a tool that lets you manage your own customized
templates for OneNote 2007. It does not manage the current internal templates that are found in
OneNote, nor does it allow you to edit them.

All templates created by this power toy are separate from the ones found in OneNote’s Format ->
Templates feature.

Click here to download the Template Manager add-in for OneNote 2007

A sample template is provided so you can get an idea of how the power toy works. You can apply this to
any scope of pages, or perform any of the options described below with it, or create your own templates.

To Create, Edit, and Apply Templates
Installation:
  • Run Setup.exe and follow the prompts.
  • Open OneNote and click the Template Manager button.




Templates
When you first open the Template Manager, it displays a list of your current templates. A name and a
description are displayed for each template. The following options are available from the Templates tab:

Apply
Click the Apply button to apply the selected template to any given range of pages in OneNote. The
following page ranges are supported:
   • This page
        ○ Applies the selected template to the current page.
   • New page
        ○ Creates a new page in the current section and applies the selected template.
   • Selected pages
           Applies the selected template to each of the selected pages in the current section.

                                    3 Lesson Plans Page 52
      ○ Applies the selected template to each of the selected pages in the current section.
  • This section
      ○ Applies the selected template to all pages in the current section.
  • This section group
      ○ Applies the selected template to all pages in all sections in the current section group.
  • This notebook
      ○ Applies the selected template to all pages in all sections and section groups in the current
          notebook.

Replace Content
Select the Replace Content checkbox to replace images and other content that has been applied to a page
previously by the Template Manager. For example, you can apply a template to a page that contains a
background image. Later if you decide to edit the template and modify the image, and reapply the
template to the page, it replaces the original image with the newly modified one.

     If you choose to uncheck this option, the page will retain the original image and the newly modified
     image will also be applied.

Edit
Click the Edit button to edit any aspect of the selected template. For example, if you want to change the
way the template looks, click Edit and follow the prompts. The selected template will appear in OneNote
and you can edit your template. You can change the picture, add or modify text elements, tables, note
tags, or any other OneNote object. When you’re finished, click the Finish button and your changes are
saved to the template file.

Properties
The template properties are the name and description. To change either of these properties, click the
Properties button.

Delete
Deletes the selected template from the list. This also deletes the file that stores the template information.

New Templates




The New Template tab gives you the ability to create a new template. When you click the New Template
tab, you give your new template a name.


                                     3 Lesson Plans Page 53
       While this field can be used to give a descriptive name to your template, it’s best to keep it brief, as
      in the next step of the New Template wizard, you will have the opportunity to enter a longer
      description.

You can create your new template from scratch or if you have an existing template already applied to a
page, you can select the New template from current page checkbox to create your new template based
on the content found on the current page.

       To create your template from scratch, leave this checkbox unselected.

Creating a new template in the Template Designer
When creating a new template from scratch, the Template Designer will appear in OneNote. You will see
a blank page titled <Template Designer>.

If desired, you can replace the title with a title of your own. Note that any content you place in the title of
your template will replace existing title content of the target page when this template gets applied to it. If
you leave the current title “<Template Designer>” or delete it so it’s blank, the title of the target page will
not be replaced, but remains the same after this template gets applied.

Design your template by adding content to this page. You can add a picture, make it a background picture,
add text, tables, note flags, or any other content to your template. When you’ve completed your
template, click the Finish button on the New Template wizard.




      The Template Manager is the top-most window. Sometimes, however, it might be blocking your
      vision of the Template Designer. To ensure the Template Designer appears above the Template
      Manager, simply remove the checkmark from the Keep this window on top checkbox.

Copied from <https://blogs.msdn.com/johnguin/archive/2007/12/13/template-manager-powertoy-for-onenote-2007.aspx>




                                             3 Lesson Plans Page 54
Using Tags


  Insert Tags to identify and draw attention to important items in the teaching materials and
  lesson plans. Examples of where to use tags include identifying hyperlinks, teacher or student
  notes, important concepts, and activities.

  Try it now
     1. Place your cursor on the line of text below:
                 Important topic in teaching
     2. Click Insert, point to Tag and then click Important.




  To Customize Tags
  You can customize tags to make them relevant to your content or materials. For example, if
  you use OneNote 2007 at work, you can create a set of tags that support your job duties.
  Similarly, participants can create tags that are associated with to specific tasks or concepts
  learned during a training event. The image depicts a set of tags customized for your lesson
  plans.




  Here's how to customize a tag.


                                   3 Lesson Plans Page 55
   1. Click Insert, point to Tag, and then click Customize My Tags.
   2. In the Customize My Tags pane, click the tag you want to change, and then click Modify.
   3. In the Modify Tag dialog box, you can:
           • Type a new name for the tag
           • Change the symbol, font color, and highlight color
   4. Click OK to save your changes.


To see tagged content in all notebooks, click View > All Tagged Notes.

 If you want to limit the tag summary to just part of your notes, or to see notes you have
recently tagged, in the Search list, located at the bottom of the Tags Summary task pane,
select the appropriate view.




                             3 Lesson Plans Page 56
Inserting Hyperlinks


In addition to creating regular hyperlinks that point to the Web, you can also create hyperlinks to any
part of your lesson plan. This includes an entire notebook, a specific section or a page, or even a single
paragraph.

Use OneNote hyperlinks to create:
    • A table of contents on a page that links to the other pages in a section, or links to content in the
      same page.
    • A definition or reference link from a term, a name, or a topic on one page to more detailed
      information on another page or section.
    • A favorites list is a list of links to pages and sections that you need to visit frequently

To Create a Hyperlink

1. Click Edit, point to Copy Hyperlink To and then click This Page.




2. Click Paste to place the link where you want it to appear.




3. The hyperlink has been created.




                                     3 Lesson Plans Page 57
       You can also paste the link outside OneNote. For example, you can send the link to others in an
       e-mail message. They can click the link to go to your notes, if the notes are stored in a shared
       location.

       Don't want to use the whole title of the page? Press CTRL-K to associate certain text with the
       hyperlink.

Try it now
Create a link on this page to the "Drawing Tools" page.

       Use the Back button on the toolbar to return to this page after you copy the link.



Now try this
Select any word or phrase on this page, right-click, and then click Create Linked Page. A page with that
title will be created at the end of the current section, and the selected word or phrase will be linked to
it.


Visit the Office Online Help topic or article most relevant to this OneNote feature. The site is frequently
updated based on user feedback, so keep checking back!




                                     3 Lesson Plans Page 58
Creating a Table of Contents



To Create a Table of Contents
Here's how to create a Table of Contents using Hyperlinks .

Try it now

 1. Right-click the Basics section.




 2. Click Copy Hyperlink to this section.

 3. Switch to another section in your own notebook (for example, your practice notebook) and create a new
    page titled "TOC".

 4. Press CTRL-V to paste. It will paste a hyperlink to the Basics section. Think of this as your Chapter
    heading.

To Add Pages to a TOC

 1. Click the last page in this section (in this section, titled "Inserting Audio or Video").

            Make sure it shaded dark blue to show that it's selected.

 2. Hold down SHIFT while clicking the page at the top of this section ("Why Use OneNote for Training" ).

           The entire group of pages should be selected and highlighted with dark blue.

 3.   Right-click on any page.
 4.   Click Copy hyperlink to this page.
 5.   Switch back to another section in your own notebook (for example, your practice notebook).
 6.   Place your cursor below Basics link you copied in step 4.
 7.   Press TAB to indent the cursor and then press CTRL+V to paste.

All pages are be pasted as hyperlinks below your "Chapter" heading and it should look like this:

      3 Lesson Plans
            Why Use OneNote for Your Lesson Plans?
            Creating Lesson Plans using OneNote
            Using Templates
            Creating and Modifying Templates
            Template Manager
            Using Tags
            Inserting Hyperlinks


                                       3 Lesson Plans Page 59
     Inserting Hyperlinks


If needed, you can select all of the links and add bullets or numbering.




                                 3 Lesson Plans Page 60
Using Tables

Using tables you can quickly capture information for step/action tables in technical and
procedural information, task checklists, and activity instructions.

Try it now

   1. Place your cursor at the end of the word "Step" below.

              Step

   2. Press TAB, and then type "Action".

   3. Press TAB again, and then type "Result".

   4. Press ENTER.

   5. Press TAB to jump from cell to cell and type something in the cells.

   6. Press ENTER at the end of the row.

   7. After "Open classroom lab" and after "Turn on projector" below, try pressing TAB.
              Task     Completed Date
              Open classroom lab
              Turn on projector

Useful shortcuts:
   ○ ALT + ENTER — insert another line inside a cell (when ENTER doesn't do it in the last
        cell of a table)
   ○ CTRL + ENTER — insert a row below the current row
   ○ CTRL + ALT + E, R — insert a column to the left, right
   ○ To insert a table directly into your training document, from the Table menu, click
        Insert Table.




                               3 Lesson Plans Page 61
Try experimenting with DEL, BACKSPACE, HOME, END, and ENTER at various points in the
table.




                             3 Lesson Plans Page 62
Inserting Existing Teaching Materials into your OneNote Notebook

You can insert full-color, searchable printouts of any file type that your computer can print. You can
then type, draw, or handwrite on top of the printout picture in OneNote.

For example:
  ○ Insert a existing screenshot and type definitions on top of it. Circle interesting areas using drawing
      tools.
  ○ Insert a presentation slides and add more notes on the course while you are reading the textbook.

To Insert a Printout
There are two ways to insert a printout:
  ○ Click Insert > Files as Printouts in OneNote.
     -or-
  ○ Click File > Print in another program, change the printer to Send to OneNote 2007 and then click
     Print.

     Just like a regular printer, OneNote 2007 receives and displays the information for you to view!




Don't forget that you can search for text inside the printout just as you can search regular notes using
the search box in OneNote.




                                    3 Lesson Plans Page 63
Attaching Files to Your Notes


You and your students will enjoy storing documents and other files directly in a OneNote notebook, section or
page. This comes in handy if you are trying to keep research and source materials, lesson plans, and teaching
notes all in one place.

To Attach Files to Your Notes

Drag and drop any file from Windows Explorer onto a page in OneNote, or insert the notes by clicking Insert >
Files on the OneNote menu. You can open and edit an attached file by double-clicking the file icon. This
creates a copy of that file in your notebook, so all participants receive a copy of it as part of their notebook.




                                       3 Lesson Plans Page 64
Using Screen Clippings for Lesson Plans


Use Screen Clippings to capture part of an existing document or Webpage and insert into your training
materials. A Screen Clipping is an image, so you cannot edit it without retaking another, so it should be
a completed document.

To Insert a Screen Clipping

1. In OneNote, select the Insert menu and click Screen Clipping. OneNote is minimized, and the last
   active window becomes visible.




2.   Click and hold the mouse to drag the pointer in any direction. Release the mouse to create the
     screen clipping and to insert it into your notes.




      Screen clipping taken: 2/7/2008, 3:13 PM



      When you create a screen clipping, a copy of the picture is automatically pasted into OneNote. To
      insert the picture into another program, click Paste or press CTRL +V.




                                             3 Lesson Plans Page 65
Inserting Audio or Video Files into Lesson Plans


In addition to embedding Word, Excel, or PDF files in your lessons, OneNote 2007 enables you to embed
audio or video files to enhance your materials. Have you ever had to design a course where the source
material, audio files, and video clips were in separate files? OneNote 2007 allows you to put all the files
and materials into one document.

Examples of where you may use audio or video clips to support learning
  ○ You are creating lesson plan on the Civil Rights movement. It's important the participant know the
    sequence of historical events. A video clip adds more impact and you can show relevant material
    throughout the lesson.
  ○ You are creating the next lesson for your music class and you want to provide audio clips from
    different types of genres. Simply add the relevant audio clip with the relevant notes and you will
    have the right sequence of music when you need it.

To Insert an Audio or Video Clips
To insert an audio or video clip directly into your training documents, simply drag and drop any file from
Windows Explorer onto a page in OneNote, or click Insert > Files on the OneNote menu. It's that easy!




  contoso


Audio recording started: 5:27 PM Wednesday, February 13, 2008




                                             3 Lesson Plans Page 66
Using Collaboration in Lesson Plans

Depending on the nature of your lesson plan, you can use OneNote 2007 to help students
brainstorm together, emulate digital white boarding on their computers, or set up a shared
notebook to keep building on their notes like a wiki. You can even use OneNote to help you work
with other teachers or administrators when developing new lesson materials!


Table of Contents for this section:
Benefits of Sharing Notebooks            Learn more about the benefits of using OneNote shared
                                         notebooks in a educational environment.
Creating Shared Notebooks                Creating a shared notebook in a network location allows
                                         you and other teachers to simultaneously view and edit the
                                         same information.
Inviting People to Shared Notebook       Learn how to send an e-mail message or post a link to invite
                                         others to open a shared notebook.
Moving Local Notebooks to a Shared       You can move a notebook from your hard drive to a fileshare
Location                                 or Windows® SharePoint® Services destination so that
                                         students can collaborate on it.
Moving Shared Notebooks to be Stored     You can move a shared notebook to your hard drive so that
Locally                                  you can make your own private notes.
Using Live Sharing Sessions              In a Live Sharing session, several people can simultaneously
                                         work on the same note pages, as if writing on a white board
                                         in a classroom.




                                  4 Collaboration Page 67
Benefits of Sharing Notebooks
Thursday, January 03, 2008
4:08 PM


A notebook can be shared simply by storing it in a shared location, such as a shared folder on
your own computer, a file share on a server, or Windows SharePoint Services site. OneNote
will guide you through setting up a proper location if you use the Share menu or the shared
notebook option in the New Notebook Wizard.




Some examples of how to use shared notebooks for training:
    • Collaborating with other teachers to create lesson plans more efficiently.
    • Creating a training wiki for helpdesk employees to add new FAQs and best practices.
    • Creating a wiki for parents to address common FAQs.

Better than a document on a file share or shared drive because:
        Multiple people can edit it at the same time.
        Changes are merged automatically.
        Notebook is available offline for each person.

Keep your students "on the same page"
You can use a shared notebook for notes about new courses under development, so that
everyone can work on it at the same time. Shared notebooks are great for storing:
    ○   Teacher meeting notes.
    ○   New curriculum vision and brainstorming ideas.
    ○   Any source materials collected by other teachers.
    ○   Informal draft of lesson plans where other teachers can add comments. If you'd like to
        deliver it in Word or PDF format later, you can save it to another format to finish the
        lesson plan development.

To discover the best ways to use a notebook with a group of people, try the Shared Notebook
templates when you create a Shared Notebook in the New Notebook Wizard.




                               4 Collaboration Page 68
Creating Shared Notebooks

Learn how to create a shared notebook for teachers to share information with each other.

With a shared notebook, you and other teachers can have access to same information at all
times. When multiple people access a shared notebook, OneNote continually synchronizes the
changes made to the notebook so that everyone is always up to date.

OneNote also maintains an offline copy of the notes on each person's computer. This way,
each person can edit notes locally even when disconnected from the network. The next time
you connect to the shared notebook, OneNote automatically merges your changes with
everyone else's, and makes sure that you can easily resolve any conflicts that might arise.

     OneNote also tracks who wrote what. Right-click on any paragraph to see the author's
     name and the date they wrote it. If you make comments, you can also identify yourself
     explicitly by starting your comments with your name or color-coding your comments.


To Create a Shared Notebook
To create a shared notebook on a Windows SharePoint Services site or a network file share,
complete the following steps.

1. Create a new shared notebook in OneNote by clicking Share > Create Shared Notebook.




2. Type the name of the notebook in the Name field and click Next.

3. Verify Multiple people will share the notebook is selected and click Next.




                                      4 Collaboration Page 69
4. Type the location of a Windows SharePoint Services document library or file share in the Path field and
   click Create.




5. Use the e-mail that is generated to invite people to the shared notebook, or close the window and invite
   people later.




                                    4 Collaboration Page 70
4 Collaboration Page 71
Inviting People to Shared Notebooks


After you have created a shared notebook, you can send the link to others so they can open
the notebook.

To Share a Notebook
 1. Open the notebook you want to share.
 2. Click Share > Send Shared Notebook Link to Others to create an e-mail message
    containing the link to the shared notebook.
 3. Add recipients to the e-mail message envelope and click Send.

     You can also copy the link from the e-mail message and post it in a shared location for
     others to use.




                              4 Collaboration Page 72
Moving Local Notebooks to a Shared Location


  Sometimes you will want to move a notebook that is stored on your hard drive to a shared location,
  such as a file share or Windows SharePoint Services site. For example, a lesson plan you build on your
  computer that will eventually be used by other teachers is a good document to post the shared
  location.

  Having lesson plans in a shared location also allows for:
   ○ Peer reviews
   ○ Shared editing
   ○ Revision cycles

  To Move a Local Notebook to a Shared Location:

   1. Right-click on the shared notebook.
   2. Click Properties.
   3. On the Properties dialog box, click Change Location.
   4. When the dialog box opens, enter the path to a Windows SharePoint Services document library
      or fileshare, where you want to store the notebook.
   5. Click Select.
             A progress dialog box opens and when the process is complete, a message confirms that the
             notebook is now synced to the new location.
             What just happened? OneNote rerouted a COPY of the notebook to your file share or
             Windows SharePoint Services site.
   6. Want to invite people to your shared notebook? Click Share > Send Shared Notebook Link to
      Others.




                                   4 Collaboration Page 73
Moving Shared Notebooks to be Stored Locally


Sometimes you want to save a copy of a shared notebook to your hard drive. For example, you might
have a notebook that you share with other teachers, but want to save to your hard drive so you can
personalize it and add your own private notes.


Try it now
Create a shared OneNote notebook you want to copy to your hard drive, and then complete the following
steps.

 1.   Right-click on the shared notebook.
 2.   Click Properties.
 3.   In the Properties dialog box, click Change Location.
 4.   When the dialog box opens, enter the path where you want to store the notebook on your local
      computer.
          Example: C:\My Documents\OneNote Notebooks

 5. Click Select.
          A progress dialog box opens and when the process is complete, a message confirms that the
          notebook is now synced to the new location.
          What just happened? OneNote just rerouted a COPY of the shared files back to your hard
          drive.
          To ensure the notebook is in the right location, move your pointer over the notebook title on
          the Navigation bar and read the tooltip.




                                   4 Collaboration Page 74
Using Live Sharing Sessions


In a live sharing session, students can simultaneously work on the same pages of notes, as if
they are writing on a white board in a classroom. After the session ends, every student has a
complete copy of the notes. A live sharing session is useful when you want to:
     ○ Edit the same notes during a brainstorming meeting, so that everyone can contribute at
         the same time.
     ○ Discuss your notes over the phone with people who cannot attend a group meeting in
         person.

       For a live sharing session, make sure you have an Internet connection.

To Use a Live Sharing Session
To host a live sharing session with other participants, do this:

   1. Click Share , point to Live Sharing Session, and then click Start Sharing Current Section.

   2. On the Start Live Session pane, in the Session password field, type a password for the
      sharing session and then click Start Live Sharing Session.

               Passwords are optional. You do not have to use a password.




   3. On the Current Live Session pane, click Invite Participants to create an e-mail message
      with directions how to join the session.

   4. Send the message to all participants.




                                  4 Collaboration Page 75
           You can use the Pen tool as a pointer to aid your discussion during the shared
           session. (Tools > Pen Mode > Use Pen as Pointer)

5. When the session is finished, click Leave Live Sharing Session.

           Note that this section remains in everyone's notebook, so each person has an
           accurate record of the discussion.




                             4 Collaboration Page 76
Distributing and Managing Lesson Plans

OneNote 2007 enables teachers to simultaneously develop lesson plans in a shared
notebook. After creating the shared notebook, learn how to enable others to access
and update the notebook, set permissions to control updates, and to distribute the
notebook contents in various formats.


Table of Contents for this section:
Managing Shared Notebooks             When distributing or managing shared notebooks
                                      with multiple users, consider the tips in this section.
Creating Read-Only Shared             Learn how to set read and write permissions for
Notebooks                             shared notebooks to control access and updates to
                                      the content.
Packaging Notebooks for               Learn how to save and distribute copies of a notebook.
Distribution
Saving Notebooks in Other             OneNote materials can be saved and distributed in other
Formats                               formats, such as PDF, Word, and HTML. This is helpful
                                      when someone does not have OneNote.
Sending Pages via Email               OneNote pages can be emailed to other people to get
                                      feedback on certain sections of your work.




                     5 Distribution Page 77
Managing Shared Notebooks


OneNote notebooks can be used either by one person or with multiple people, as a shared
notebook. In the most basic form of shared notebooks, changes that each person makes are
synchronized to each person's copy of the notebook, so that everyone is always on the same
page. Sometimes, you may want to use other distribution mechanisms instead of or in addition
to a shared notebook. Consider the following tips when working with OneNote notebooks.

Give Each Teacher a Personal Copy
  ○ This provides each teacher with an individual copy of the notebook, allowing them to add
    their own notes and information.
  ○ Just like e-mailing someone a Word document attached to a message, you cannot update
    the attached material after it has been sent to the teachers.

                See Packing Notebooks for Distribution for guidance.

Set Permissions to Control Updates and Changes
  ○ By setting permissions on a Windows SharePoint Services site or file share, you can create
    a OneNote notebook that is easily updated by specific people.

          Learn how to create a read-only shared notebook.


Saving Material in Other Formats
  ○ You can publish class materials created in OneNote to other formats. Outputs such as
    PDF, Web files, and Word documents are beneficial to users who don't have OneNote.

          Learn how to save a OneNote notebook as a PDF, HTML or Word document.




                               5 Distribution Page 78
Creating Read-Only Shared Notebooks


There are times when it is beneficial for the teacher to update materials instead of allowing all
individuals who have access to the notebook to modify or add information. By using permissions on
file shares or Windows SharePoint Services sites, you can create a OneNote notebook that is easily
updatable by the teacher. For example, a notebook explaining grading criteria for a particular project
should not be edited by students, but might require regular updates by the teacher.

You can use read and write permissions for a shared notebook in a shared location to control access
and updates to the content. The author needs "write" permissions, while everyone else needs "read -
only" access. Any changes made by the author will be "pushed" to individuals without any action
required on their part.

To Create a Read-Only Shared Notebook on Windows SharePoint Services

 1. Go to the Windows SharePoint Services document library where your OneNote notebook is or
    will be stored.
 2. Click Settings > Document Library Settings.




 3. Click Permissions for this document library.
 4. Add all users who can access the training and then select Read - Can view only permissions.




                                  5 Distribution Page 79
5. If your notebook is already on the site, don’t forget to invite others. You can also create a new
   shared notebook in this document library or move a notebook that is on your hard drive to the
   new location.

   Anyone who is now invited to this notebook will download the shared notebook with "read-
   only" access. Changes by the author are replicated to their computer automatically, but they
   cannot make any changes or add any notes to the notebook themselves.

   For more information about network file share locations, consult your IT administrator.




                                 5 Distribution Page 80
Inviting People to Shared Notebooks


After you have created a shared notebook, you can send the link to others so they can open
the notebook.

To Share a Notebook
 1. Open the notebook you want to share.
 2. Click Share > Send Shared Notebook Link to Others to create an e-mail message
    containing the link to the shared notebook.
 3. Add recipients to the e-mail message envelope and click Send.


     You can also copy the link from the e-mail message and post it in a shared location for
     others to use.




                               5 Distribution Page 81
Packaging Notebooks for Distribution


When you want to distribute an individual copy of the notebook to each teacher, you can save it as a OneNote
single file package. A OneNote single package file is similar to a .ZIP file. When users choose to download it, a
copy of the original is "unpacked" and saved to their computer. This notebook is not shared with anyone and it
does not synchronize changes to the original notebook.

To Save a Notebook for Distribution
In OneNote, make sure you have the notebook open, and then complete the following steps.

 1.   Click File > Save As.
 2.   When the dialog box opens, in the File Name field, type the file name.
 3.   In the Save as type list, select OneNote Single File Package.
 4.   Click Current Notebook.

           The image below is an example of the correct settings.




 5. Enter the appropriate destination and click Save. OneNote “packages” the notebook into a single file titled
    "[NotebookFilename].ONEPKG."




                                       5 Distribution Page 82
Saving Notebooks in Other Formats


You can save materials from a OneNote page, section or entire notebook in other formats, such as a PDF
file, a Web page, or a Word document. This is helpful when someone does not have OneNote.

Here is a real-world example of Einstein Elementary School's Advanced 3rd Grade Math class. Each
lesson was saved to PDF and Web page directly from OneNote and posted online

Below are instructions to save a notebook as a PDF, publish as HTML, or save as a Word document.

To Save a Notebook as a PDF
To save or export a file to PDF or XPS format, the Publish as PDF or XPS add-in for the 2007 Microsoft
Office system must be installed on your computer.

Open the notebook in OneNote and complete the following steps.

 1. Click File> Publish as PDF or XPS.




 2. When the dialog box opens, in the File Name field, type the file name.
 3. In the Save as type list, select PDF.

           When publishing to PDF format, all materials will become images and content cannot be
           further modified by the recipient.

           Links are active and clickable in PDF format.

 4. To save the entire notebook, click Current Notebook > Save.

           You can also save a selected page, or the current section.

           The image below is an example of the correct settings.




To Save a Notebook as a Web Page


                                    5 Distribution Page 83
Open the notebook in OneNote and complete the following steps.

 1. Click File > Save As.
 2. When the dialog box opens, in the File Name field, type the file name.
 3. In the Save as type list, select Single File Web Page.

           When publishing to MHTML format, the content becomes static and cannot be modified.

           Links are active and clickable in MHTML format.

 4. To save the entire notebook, click Current Notebook, and then click Save.

           You can also save a selected page, or the current section.

           The image below is an example of the correct settings.




To Save a Section or Page as a Word Document

Open the notebook in OneNote and complete the following steps.

 1. Click File > Save As.
 2. When the dialog box opens, in the File Name field, type the file name.
 3. In the Save as type list, select Microsoft Office Word Document.

           When publishing to a Word document, the content can be modified and links are clickable.

 4. Click the appropriate page range, and then click Save.

           You cannot save an entire notebook as a Word document. You must save each section
           individually.

           The image below is an example of the correct settings.




                                    5 Distribution Page 84
Sending Pages via E-mail


In addition to saving OneNote notebooks in other formats, you can e-mail pages or sections of a
notebook to colleagues, students and other recipients. This is helpful when:
  ○ You want someone to review an individual page or section and prefer not to create a
      shared notebook
  ○ You'd like to share a page with someone who doesn't have OneNote.

To E-mail a Page of Notes
 1. Open the page in OneNote.
 2. Click E-mail button on the toolbar or go to File > Email to compose a message.




     Recipients don't need to have OneNote to view the notes, because the notes are placed into the
     body of the message in HTML format, or added as an HTML attachment.

     This features requires Microsoft® Office Outlook® 2003 or 2007.




                                 5 Distribution Page 85
Variety of Education and Learning Examples


OneNote 2007's capabilities enable many teacher functions. Below are some examples of
how OneNote can make a teacher's job easier and more organized. Many of these example
notebooks can be downloaded from the Innovative Teachers Network Web site.

Table of contents for this section:
Examples of Lesson Plans              This page depicts what a lesson plan might look like when
                                      developed in OneNote.
Courses delivered in OneNote          Example of an entire course delivered to students using
                                      OneNote.
Managing a Teacher's Schedule         Some tips for managing your schedule using OneNote.
Teacher's Workbook                    An example of a teacher's workbook and lesson plan for 3rd
                                      grade math.
ePortfolio                            Place homework, quizzes, tests, and copies of a group project
                                      into a digital ePortfolio.
New Teacher or Student On-            New teachers or students can get up to speed by searching for
boarding                              the information and resources they need in just one place, a
                                      OneNote notebook.
Teacher Training (self paced)         Example of a self-paced lesson delivered using OneNote.
Facilitator Guides                    Easily move existing facilitator guides to OneNote and enable
                                      instructors or teachers to add their own information and notes.
Participant Guides                    OneNote 2007 can enhance student guides by providing all
                                      materials in one comprehensive, organized package.
Other Learning Activities             Additional examples of using OneNote in various learning
                                      activities.




                                6 Examples Page 86
Lesson Plans


In addition to traditional classroom instruction and lessons, you can use OneNote 2007 to develop other types
of learning activities. The following table provides a description and examples of various learning activities.

     Select the example images and drag the corners to increase the image size for a closer look!

Learning      Description                         Example
Activity
Mathematics OneNote 2007 is perfect for a
            blended learning approach.
            You can present text,
            PowerPoint, and, graphics in
            one location!

              Having one location for all
              your lesson plans can
              decrease student confusion
              and time in finding the
              different files. After the
              lesson, the student just needs
              access to notebook so they
              can use the information
              whenever needed.




Science       The best way to use OneNote
              2007 in interactive activities is
              in a Live Sharing session.

              OneNote 2007 is a great
              collaboration learning tool for
              a live training.




                                           6 Examples Page 87
History      OneNote 2007 is great for
             designing self-paced lessons
             when you need to include
             text, graphics, audio or video,
             and hyperlinks.

             Note the use of tags in this
             example image.




Literature   In OneNote 2007, you can
             create lesson plans Using
             Tables.

             OneNote 2007 automatically
             formats the page as you insert
             text and images. This can
             save you significant
             development time.




                                            6 Examples Page 88
Courses Delivered in OneNote


OneNote 2007's capabilities enable many types of learning. Below are some examples of education that other
educators have developed and delivered in OneNote 2007.

Example          Benefits realized from            Example
                 OneNote 2007
Entire lesson    With OneNote 2007, teachers
plan delivered   can provide a rich set of
in OneNote       materials that can include
                 other related resources such
                 as PowerPoint presentations,
                 PDF files, or even audio or
                 video examples.




Entire lesson    Easily move your existing
delivered in     PowerPoint slides directly into
OneNote          OneNote 2007. Allow students
                 to annotate their pages with
                 notes, tags and Outlook tasks.
                 They can also use tables to
                 capture information.




                                          6 Examples Page 89
Teacher Workbooks


OneNote 2007's capabilities enable teacher workbooks and lesson plans. Below are some examples of lessons
that teachers have developed in OneNote. To download a copy of this 3rd grade math book, follow these
instructions. This notebook is in the "sample notebooks" part of the "Big Zip File" from the Innovative Teacher's
network.

Example          Benefits realized from             Example
                 OneNote 2007
3rd grade math With OneNote 2007, teachers
class          can provide a rich set of
               materials and lessons that can
               include other related
               resources such as PowerPoint
               presentations, PDF files, or
               even audio or video examples.

                 Also use OneNote's drawing
                 tools and tagging.




3rd grade math   Easily save out your lesson to a
class            PDF or Web page for students
                 who don't have OneNote.

                 Go to File and select "Publish
                 as PDF", or Save As, then
                 select "single file web page"
                 option.

                 Here's an example of a real
                 school lesson from a 3rd grade
                 math class:
                 http://schools.lwsd.org/einstei
                 n/math/PastProblems.htm




                                           6 Examples Page 90
ePortfolio


OneNote 2007 makes it easy to track student progress in one notebook. You can easily track items like
homework, quizzes, and tests for all your students. Some teachers create a notebook for each student
in the class. Then they can put homework, quizzes, tests and even a copies of a group project into this
ePortfolio. To download a sample ePortfolio in OneNote, be sure to follow the instructions for the
Innovative Teachers' Forum OneNote Resources.

For quizzes and tests, you can track the items that students either get consistently wrong or consistently
correct. You can even keep copies of the student's completed quizzes or tests in case you want to refer
to them later.




                                    6 Examples Page 91
New Teacher Orientation

New teacher orientation training often consists of materials that employees need to access
regularly during their job. By moving materials to OneNote 2007, teachers can easily search
their manual to find the information they need as they onboard to a new school.

Training Example   Benefits realized from OneNote         Example
                   2007
New Teacher        It is each to include materials such
Orientation        as audio or video clips from the
                   Principal to welcome a new teacher
                   or student.




New Teacher or     With OneNote 2007, it's easy to
Student Tasks      Include a checklist of new teacher
                   or student tasks with to-do tags.




                                         6 Examples Page 92
Self-Paced Teacher Development


These are examples from Microsoft's internal manager education training, but this could easily
be applied to a teacher or faculty training session. The case study from this effort is here.

Training Example      Benefits realized from OneNote        Example
                      2007
Teacher Development Delivering training in OneNote 2007
                    builds on the new employee training
                    experience. Not only does it make
                    teacher training more easy to
                    reference as part of everyday work,
                    but it also enables you to create
                    templates for teachers to use in
                    parent-teacher conferences. Tags
                    and even Outlook tasks can be used
                    to highlight important information.
                    In addition, you can include audio or
                    video audio or video recordings of
                    the importance of the training or
                    example use cases.




Teacher Development You can include hyperlinks to other
                    parts of the lesson plan to keep
                    students organized. You can also
                    easily include other information,
                    such as a diagram from PowerPoint.




                                          6 Examples Page 93
Teacher's Lesson Plan


Benefits of creating a teacher's guide in OneNote 2007 include:
  • The teacher can easily personalize the OneNote 2007 guide with notes, comments,
     personal stories, and speaking points.
  • The teacher can record student's comments and questions for easy follow-up after the
     course.
  • The student training content, presentation slides, and related activities are contained in
     one place.
  • The teacher can use tags to highlight content for emphasis.

      A teacher's guide should include speaking points, answers to knowledge checks or quizzes,
      detailed instructions for complex activities, and possibly additional source content in
      order to answer participants' questions.

The image depicts an example of a facilitator guide developed in OneNote 2007.




                                                                     Presentation slides and
                                                                     reference information
                                                                     support the instructor's
Tags identify                                                        lesson. Use Screen
questions for the                                                    Clipping to include a
instructor to ask the                                                preexisting PowerPoint
class and activities                                                 slide.
for the participants
to complete.
                                                                     The content from the
                                                                     Student Guide is
                                                                     included for reference.




                                 6 Examples Page 94
 Creating a Student Workbook


 Creating a Student Workbook provides great flexibility when using OneNote 2007. Benefits of creating a
 participant guide with OneNote include:
   • Students can record notes, comments, additional resources, or topics to follow-up on.
   • Students can use the guide as a reference after the class, using OneNote 2007's search feature to
       easily find content when they need it.
   • Students can record the audio from a lecture and it will automatically be synchronized with their
       notes.
   • A class list of the other students can be inserted for reference after the class.

 A student guide should include important notes, knowledge checks, or quizzes, detailed instructions for
 complex procedures, and additional sources to provide reference information.

 The image depicts an example of a student guide developed in OneNote 2007.




                                                                                    Instruction is provided
                                                                                    using specific steps and
                                                                                    supporting screenshots.
                                                                                    Use a Screen Clipping to
                                                                                    include this OneNote
                                                                                    screenshot.

Tags emphasize
important notes,
practice
opportunities,
and activities.




                                      6 Examples Page 95
Other Learning Activities


In addition to traditional education deliverables, you can use OneNote 2007 to develop other types of learning
activities. The following table provides a description and examples of various learning activities.

     Select the example images and drag the corners to increase the image size for a closer look!


Learning Activity   Description                         Example
Blended Learning OneNote 2007 is perfect for a
                 blended learning approach.
                 You can present text, audio
                 files and video files, and
                 graphics in one location!

                    Having one location for the
                    lesson plan materials
                    decreases participant
                    confusion and time in finding
                    the different files. After the
                    lesson plan, the student just
                    needs to access the notebook
                    and they can use the
                    information whenever
                    needed.

                    Note the use of tags here.




Interactive         The best way to use OneNote
Activities          2007 in interactive activities is
                    in a Live Sharing session.

                    OneNote 2007 is a great
                    collaboration learning tool for
                    a live training.




Mentoring           Use OneNote 2007 for new
                    teachers to chart career
                    progress or track questions
                    about new positions.

                    OneNote 2007 is a "one-stop


                                             6 Examples Page 96
                   OneNote 2007 is a "one-stop
                   shop" for everything pertinent
                   to their career in the
                   organization.

                   Note the use of tables in this
                   example.




Self-Paced         OneNote 2007 is great for
Learning           designing self-paced learning
                   when you need to include
                   text, graphics, audio or video,
                   and hyperlinks.




Build a Learning   OneNote 2007 is a great way
Library            to build a learning library.
                   Rather than accumulating
                   paper manuals, the online
                   copies of a OneNote 2007
                   course can be stored in an
                   online library and modified to
                   suit specific training needs.




Computer           If you want to teach students
Training           a new software application,
                   you can use OneNote 2007 to
                   build step-action tables to
                   show the step, the action, and
                   the result.

                   OneNote 2007 automatically



                                           6 Examples Page 97
formats the page as you insert
text and screenshots. This
can save you significant
development time.




                       6 Examples Page 98
Questions and Help


        This section contains some common questions that are asked about OneNote.

        The best places to get help for OneNote are:

        OneNote Discussion         Best bet: An online community to get help with OneNote
                                   questions or issues.
        OneNote Testing            A blog by the OneNote test team.

        Common Questions
         1.   How does OneNote make backups?
         2.   SharePoint shared notebook questions
         3.   Does OneNote have find and replace?
         4.   How do I delete a notebook?
         5.   How do I create a Virtual Notebook?
         6.   How can I find out the size of my notebook?
         7.   How do I move a personal notebook to a shared location?




                        7 Common Questions Page 99
How does OneNote make backups?
Saturday, May 31, 2008
3:16 PM


Question: Can I make a backup copy of a Notebook? Is it a good idea to have a redundant copy
on a file share?

Answer: Yes, although it happens automatically. To change frequency, go to Tools > Options >
Back Up to view this. You can also change where the backups are stored by updating the setting
on the Save tab in Tools > Options.




                           7 Common Questions Page 100
   SharePoint shared notebook questions


1. Question: If we update the main notebook, will they get the new material? (I.e., if we fix a broken link or add a new
   reference material to the notebook, will the students get the updated version?)
   Answer: They won't automatically get new updates you make. It's as if you were given a book. Any new updates would
   have to be mailed out.

2. Question: Will they be able to take notes or annotate their own copy?
   Answer: Yes

3. Question: Can we prevent them from making changes to the core materials? And if so, can we add a place where they
   CAN take their own notes or file their own resources?
   Answer: Yes, you can do this if you "Print" the materials into OneNote using the Send to OneNote 2007 printer, for
   example, Print a PDF into OneNote. They can then add their notes on top of it.

4. Question: How do we set up a space where they can share materials with the whole class?
   Answer: You can set it up on a file share, a SharePoint site, or the students can share peer-to-peer, for example, invite
   people to their laptop during class. You can create a file share hosting all Academy Focus classes (or WSS site), and in eac h
   class, point people towards a specific folder.

5. Question: Any other ideas for increasing the community feeling in an asynchronous, online class?
   Answer: Share notebooks and "Live Sharing" sessions do a great job of this.




                                           7 Common Questions Page 101
Does OneNote have find and replace?


Question: Any editing tools like Find and Replace?

Answer: There is a Find and Replace Powertoy you can download from the following location:
http://blogs.msdn.com/descapa/archive/2007/06/23/onenote-search-and-replace.aspx.




                            7 Common Questions Page 102
How do I delete notebook?


Question: How do I DELETE a Notebook? I want to set up some sample notebooks to
experiment with different formats, but want to remove them later. Doesn't seem to be a way
to delete a whole notebook....

Answer: Since the notebook source is a folder, you must do this from the Windows file
system. Go to My Documents > OneNote Notebooks. Find the file folder (notebook), right-
click and select Delete.




                          7 Common Questions Page 103
How do I create a virtual notebook?


Read more about "Virtual Notebooks" that include files from anywhere.

Question:
I have a notebook called "students", containing about 40 sections (one for each student). I also have a SharePoint site for e ach
student. I'd like to track my students through OneNote and store student notes in each of my SharePoint student sites. Right now,
the only way I can see to do this is to have a separate notebook for each student. Is there a better way to accomplish this?"

Answer:
There is a power user feature which meets your needs which takes a little setup. You need to use Windows file shortcuts. You want
a notebook folder that has file shortcuts that point to section files (.one files) in each of the SharePoint sites. This acts like a “virtual
notebook” that aggregates these sections.

 1. Copy the relevant .one section files to where you want them on each of the student sites (e.g. the “PeriodOne.one” file to the
    Period One site, and the “PeriodTwo.one” file to the Period Two site).

 2. In Windows explorer, create a folder for your roll-up notebook on your local machine (or in redirected mydocs or wherever
    you keep your notebooks. It can be on a windows file share server, if you want.)

 3. Navigate to your first student site file in SharePoint. In the browser, right-click on the file (e.g. “PeriodOne.one”) and click
    Copy shortcut so you get the URL to the file saved on the clipboard.

 4. Go back to the folder you created in step 2.

 5. Right-click in the folder and choose New > Shortcut.

 6. Paste the link to the file in the location field.

 7. Give the link a name (e.g. “PeriodOne”), then close and save your shortcut.

 8. Repeat steps 3 through 7 for each of your student sites/files.

 9. When you’re finished, go to the parent folder of your notebook folder, right-click on the notebook folder you created in step
    2, and then click Open as notebook in OneNote.

It may take a while to sync correctly, given the number of files and SharePoint sites involved, but this should work fine. Th e nice
thing about this process is that if you have other teachers, you can create different “virtual notebooks” that point to diffe rent
subsets of the files.

Also, you could change what you include in your "virtual notebook" over time. For example, you can just remove the shortcut l ink
to "PeriodTwo" if you no longer have that class. You don't have to remove it from the SharePoint site, so you have a permane nt
archive of the OneNote file along with other associated files there. This works for Windows file shares, or files on your loc al hard
drive as well as SharePoint sites.




                                             7 Common Questions Page 104
How can I find out the size of my notebook?


Question: How can I find out the size of my notebook? If I import files from Word or
PowerPoint, does it compress them? Or will my notebook eventually get too large to post and
download in a reasonable time.

Answer: You can’t check through the OneNote user interface. Your notebook is actually just a
folder in the file system. To check the size properties of your file, do this:

 1. Go to My Documents > OneNote Notebooks > Find the file folder (notebook)

 2. Right-click and choose Properties.




                           7 Common Questions Page 105
How do I move a personal notebook to a shared location?


Question: How do I convert a notebook that I have been working on to a shared notebook on SharePoint? I know there's a
wizard, but it doesn’t come up for existing notebooks.

Answer:
 1. Right-click on the notebook and choose Properties.
 2. In the Properties dialog box, choose Notebook location.
 3. When the dialog box opens, enter the path to your existing SharePoint document library or file share.
 4. Click OK. The notebook is replicated to the SharePoint or file server, and is now a "shared notebook"

To invite others, go to the Share menu and choose Send shared notebook link to others, which opens an Outlook e-mail
message with the link in the body. Address the message to others and click Send.




                                      7 Common Questions Page 106
List and Descriptions of OneNote Add-ins


This section contains a description of several add-ins that have been developed for OneNote 2007.
Add-ins provide useful features that are not found in the standard version of OneNote 2007. These
extras are not supported by Microsoft and are often developed by third party companies or
individuals.

For the full list of add-in tools for OneNote 2007, search on the web for "OneNote powertoys"

  ○   Good for Teachers/Training
       ○ OneNote Web view - Create a web view of a notebook.
       ○ OneNote Notebook Cleaner - Clean up your OneNote notebook before sending out to students or
         teachers.
       ○ Template Manager for OneNote 2007 - Quickly apply default or student templates across an
         entire section or notebook.
       ○ OneNote Printout Manager - Some advanced printing feature for OneNote.
       ○ Picture rotator - Rotate any image or picture on the OneNote page by 90 degree increments.
       ○ OneNote 2007 Word Count - Count number of words on a page.

  ○   Organization
       ○   OneNote Favorites - Add favorite sections and notebooks to a list, similar to IE Favorites.
       ○   Find and Replace - Find and replace words in OneNote.
       ○   Sort Pages (2007) - Alphabetically sort pages in OneNote.
       ○   Sort Sections - Alphabetically sort sections in OneNote.
       ○   OneNote Table of Contents - Create a quick Table of Contents of OneNote pages.

  ○   Outlook/OneNote Integration
       ○ Export your Outlook sticky notes to OneNote (2007) - Quickly move all of your Outlook sticky
         notes into OneNote.
        Launch OneNote from Outlook sticky notes module - Launch OneNote from the Outlook sticky
         notes module.




                           8 OneNote Add-Ins Page 107
OneNote Print Out Manager


Installation
 ○ Download from here: ONPrintManager.zip
 ○ Run Setup.exe and follow the prompts.
 ○ Run OneNote and click on the following button:




UI and Options




    Preview:
    Changes made to any of the settings in the dialog are displayed in the preview pane. The preview pane
    will display up to 3 images per column. An ellipses (…) is used to indicate that additional images may
    appear beneath the current set of images.

    Printout size:
    The Printout size slider control can be used to adjust the size of the printouts. The size range can be
    between 1% and 200%. 100% is the default size.

    Printouts per page:
    Use the Printouts per page option to specify that you want OneNote Printout Manager to separate a given
    number of printouts onto separate pages. The printouts per page can range from 1 to 99. When this
    control is checked, OneNote Printout Manager will create a new subpage after it reaches the image
    representing the value specified and continue execution. Each subpage will have the title of the original
    page with a sequential number appended to it. If the original page is untitled, OneNote Printout Manager
    will attempt to obtain the text inside the first printout on the page and use for the title. See Additional
    information below.

    Set printouts as background:
    Use the Set printouts to background option to set the printouts to be background images instead of
    floating images. When a printout is set to be a background image the printout is anchored to the page and
    notes can be added on top of the image without it moving or becoming selected.

    Columns per page:
    Use the Columns per page setting to determine the number of columns per page to organize your
    printouts in. The printouts are laid out in order from left to right. e.g. printout image #1 will appear in
    column 1, printout image #2 will appear in column 2, etc. Once the number of columns is reached,
    OneNote Printout Manager will repeat the process in the next row. e.g. printout image #3 will appear in
    column 1, printout image #4 will appear in column 2, etc.


                                   8 OneNote Add-Ins Page 108
column 1, printout image #4 will appear in column 2, etc.

Spacing between printouts:
Use the Spacing between printouts setting to specify the amount of space you want OneNote Printout
Manager to put between each printout. The amount of space indicated will be used for both horizontal
and vertical spacing. The value is expressed in points, where there are 72 points per inch.

Margins:
Use the Margins settings to specify the top and left margins. These values are expressed in points, where
there are 72 points per inch.

Save current settings as default:
Use Save current settings as default to remember any changes you make for the next time you run
OneNote Printout manager

Additional information.
Undo is not fully supported with this utility. You’ll find that making simple sizing, margin, spacing, columns
or background changes to the printouts on a single page can be undone. However, organizing printouts
onto separate pages cannot be fully undone. Therefore, a mechanism to restore your page to the last
state before running the utility is provided using the Restore utility. This utility (restore.exe) is located in
the install folder where you initially installed OneNote Printout Manager. You can simply run Restore.exe
to restore the original page back to the section you are currently viewing.




                               8 OneNote Add-Ins Page 109
Template Manager

Template Manager for OneNote 2007
The Template Manager for OneNote 2007 power toy is a tool that lets you manage your own customized
templates for OneNote 2007. It does not manage the current internal templates that are found in
OneNote, nor does it allow you to edit them.

All templates created by this power toy are separate from the ones found in OneNote’s Format ->
Templates feature.

Click here to download the Template Manager add-in for OneNote 2007

A sample template is provided so you can get an idea of how the power toy works. You can apply this to
any scope of pages, or perform any of the options described below with it, or create your own templates.

To Create, Edit, and Apply Templates
Installation:
  • Run Setup.exe and follow the prompts.
  • Open OneNote and click the Template Manager button.




Templates
When you first open the Template Manager, it displays a list of your current templates. A name and a
description are displayed for each template. The following options are available from the Templates tab:

Apply
Click the Apply button to apply the selected template to any given range of pages in OneNote. The
following page ranges are supported:
   • This page
        ○ Applies the selected template to the current page.
   • New page
        ○ Creates a new page in the current section and applies the selected template.
   • Selected pages
           Applies the selected template to each of the selected pages in the current section.

                                 8 OneNote Add-Ins Page 110
      ○ Applies the selected template to each of the selected pages in the current section.
  • This section
      ○ Applies the selected template to all pages in the current section.
  • This section group
      ○ Applies the selected template to all pages in all sections in the current section group.
  • This notebook
      ○ Applies the selected template to all pages in all sections and section groups in the current
          notebook.

Replace Content
Select the Replace Content checkbox to replace images and other content that has been applied to a page
previously by the Template Manager. For example, you can apply a template to a page that contains a
background image. Later if you decide to edit the template and modify the image, and reapply the
template to the page, it replaces the original image with the newly modified one.

     If you choose to uncheck this option, the page will retain the original image and the newly modified
     image will also be applied.

Edit
Click the Edit button to edit any aspect of the selected template. For example, if you want to change the
way the template looks, click Edit and follow the prompts. The selected template will appear in OneNote
and you can edit your template. You can change the picture, add or modify text elements, tables, note
tags, or any other OneNote object. When you’re finished, click the Finish button and your changes are
saved to the template file.

Properties
The template properties are the name and description. To change either of these properties, click the
Properties button.

Delete
Deletes the selected template from the list. This also deletes the file that stores the template information.

New Templates




The New Template tab gives you the ability to create a new template. When you click the New Template
tab, you give your new template a name.


                                  8 OneNote Add-Ins Page 111
       While this field can be used to give a descriptive name to your template, it’s best to keep it brief, as
      in the next step of the New Template wizard, you will have the opportunity to enter a longer
      description.

You can create your new template from scratch or if you have an existing template already applied to a
page, you can select the New template from current page checkbox to create your new template based
on the content found on the current page.

       To create your template from scratch, leave this checkbox unselected.

Creating a new template in the Template Designer
When creating a new template from scratch, the Template Designer will appear in OneNote. You will see
a blank page titled <Template Designer>.

If desired, you can replace the title with a title of your own. Note that any content you place in the title of
your template will replace existing title content of the target page when this template gets applied to it. If
you leave the current title “<Template Designer>” or delete it so it’s blank, the title of the target page will
not be replaced, but remains the same after this template gets applied.

Design your template by adding content to this page. You can add a picture, make it a background picture,
add text, tables, note flags, or any other content to your template. When you’ve completed your
template, click the Finish button on the New Template wizard.




      The Template Manager is the top-most window. Sometimes, however, it might be blocking your
      vision of the Template Designer. To ensure the Template Designer appears above the Template
      Manager, simply remove the checkmark from the Keep this window on top checkbox.

Copied from <https://blogs.msdn.com/johnguin/archive/2007/12/13/template-manager-powertoy-for-onenote-2007.aspx>




                                         8 OneNote Add-Ins Page 112
Getting Started with Web View

OneNote Web View Key Uses
 ○ Anyone can view material: The most obvious use is providing a way for people without OneNote 2007 to
   easily view your content. This provides lightweight browsing of content, including class materials or a
   syllabus, from any Web browser.
 ○ Easier discovery of existing shared notebooks: Allow OneNote 2007 users that are browsing around on
   SharePoint to easily discover Shared Notebooks. By clicking the Edit in OneNote button, the student has
   the option to download all of the shared content.


Example of a Notebook in Web View




Web View Setup
 ○ Download the power toy from: http://www.codeplex.com/ONWebber.
 ○ After installing the application, open OneNote 2007. You should see a World Wide Web button on the
   toolbar.




Known Limitations of Web View
 ○ Section groups are not published. Instead, the sections within the Section Group are published at the
   same hierarchical level as sections. This essentially flattens the hierarchy.
   Subpages are not identified in the User Interface. Every page is represented at the same level.


                                 8 OneNote Add-Ins Page 113
 ○ Subpages are not identified in the User Interface. Every page is represented at the same level.
 ○ All pages are read-only.
 ○ Embedded OneNote 2007 files display as pictures, not clickable objects.

Web View Table of Contents
 ○   Create a Web view of a Notebook
 ○   View as SharePoint home page
 ○   Maintain a regularly updated web view of a notebook
 ○   Use the Edit in OneNote button




                                  8 OneNote Add-Ins Page 114
Create a Web view of a Notebook

To generate a browser viewable copy of a OneNote 2007 notebook

 1. Click the World Wide Web button on the toolbar.




 2. Select a notebook you want to export.




 3. Set the Save as target location. This defaults to inside the notebook's folder.




The web exporter will generate an HTML file and a "onefiles" folder next to it. You can enter a


                             8 OneNote Add-Ins Page 115
The web exporter will generate an HTML file and a "onefiles" folder next to it. You can enter a
URL address to a:
       ○ SharePoint Document Library (e.g.
          http://mysharepointserver/mysite/mydoclib/webview.html)
       ○ Network Share (e.g. \\myserver\myshare\webview.html)
       ○ Local drive (e.g. C:\myfolder\webview.html)


 4. Click Export.




After the export completes, click Preview to open the Web page in Internet Explorer.




                             8 OneNote Add-Ins Page 116
View as SharePoint home page


To make a notebook viewable in a Windows SharePoint Services site

You can point a page viewer to the notebook URL address.




 1. Go to your SharePoint home page, or the page where you want host the notebook.
          You will need editor permissions.
 2. In the top-right corner of the page, expand the Site Actions list and click Edit Page.




 3. Click Add a Web Part.

                            8 OneNote Add-Ins Page 117
3. Click Add a Web Part.




   Be sure to remove unnecessary web parts, including columns to make room on the
   page.
4. In the list of Web Parts, under Miscellaneous, select Page Viewer Web Part.




5. Click the open the tool pane link.




6. Select the Web Part configuration options. See following image for selections.




                           8 OneNote Add-Ins Page 118
7. Click OK at the bottom of the tool pane and then click Exit Edit Mode.




                          8 OneNote Add-Ins Page 119
Maintain a regularly updated web view of a notebook

To automatically maintain a browser-viewable copy of a OneNote notebook

 1. Click the World Wide Web button on the toolbar.




 2. Select a notebook you want to export.




 3. Select Export this notebook daily.




 4. Select the daily export time.




          The export operation will run everyday at this time. For additional scheduling
          options, edit the task directly in Windows Task Scheduler.
                             8 OneNote Add-Ins Page 120
           options, edit the task directly in Windows Task Scheduler.

 5. Set the Save as target location. This defaults to inside the notebook's folder.




The web exporter will generate an HTML file and a "_onefiles" folder next to it. You can enter a
URL address to a:
  • SharePoint Document Library (eg.
     http://mysharepointserver/mysite/mydoclib/webview.html)
  • Network Share (eg. \\myserver\myshare\webview.html)
  • Local drive (eg. C:\myfolder\webview.html)



 6. Click Export.




     The exporter schedules a notebook export with Windows Task Scheduler. If the
     scheduling succeeded, you can run the task or close the exporter.




                             8 OneNote Add-Ins Page 121
   Use the Edit in OneNote button

While browsing content in an internal SharePoint site, you can use the Edit in OneNote button
located on the Web view of a shared notebook, to open OneNote and download the shared
notebook.

You can use the Edit in OneNote feature, assuming the following statements are true:
  ○ You have at least Read-Only permissions.
  ○ If you have Read-only SharePoint permissions, you can download the notebook, but only
     browse the content. In order to edit the shared notebook, you must have appropriate
     SharePoint document library permissions.




                                      8 OneNote Add-Ins Page 122

								
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