TRIBAL SELF-GOVERNANCE
DEPARTMENT OF HEALTH & HUMAN SERVICES AND THE DEPARTMENT OF THE INTERIOR CONFERENCE
2008 ANNUAL
YEARS
20
CELEBRATING EXCELLENCE
2008 Annual
Tribal Self-Governance Department of Health & Human Services and Department of the Interior
Conference
“20 years of Tribal Self-Governance: Celebrating Excellence” April 27 – May 1, 2008 Riviera Hotel and Casino 2901 Las Vegas Boulevard South Las Vegas, NV 89109 Phone: 702-794-9412 Reservations: 1-800-634-6753
Who Should Attend ?
Sunday, April 27, 2008 to Thursday, May 1, 2008 Conference Planning Committee Tribal Leaders Self-Governance Coordinators Self-Governance Financial Staff New Tribes Interested Tribes and Tribal Representatives HHS Officials Office of Tribal Self-Governance, IHS HHS Regional/Area Directors DOI Officials Office of Self-Governance, DOI DOI Area and Central Office Directors
Conference Meeting Schedule:
Saturday, April 26, 2008 9:00 AM Sunday, April 27, 2008 10:00 AM – 12:00 Noon 1:30 PM – 3:00 PM 3:15 PM – 5:00 PM Monday, April 28, 2008 8:30 AM – 5:00 PM Tuesday, April 29, 2008 8:30 AM – 5:00 PM Wednesday, April 30, 2008 8:30 AM – 5:00 PM Thursday, May 1, 2008 8:30 AM – 12:00 Noon Conference Preparation Conference Planning Meeting Self-Governance Workshop Tribal Caucus Department of Health and Human Services and Indian Health Service General Session Department of Health and Human Services and Indian Health Service Breakout Sessions and Wrap – Up Department of the Interior and Bureau of Indian Affairs General Session Department of the Interior and Bureau of Indian Affairs Breakout Sessions and Wrap – Up
CONFERENCE AGENDA
Please forward any agenda items that your Tribe/Tribal Organization or Agency would like to have addressed at the Conference and we will do our best to accommodate your request. To ensure that the appropriate Tribal and Federal representatives are invited and prepared to address these items, your request must be received by the Self-Governance Communication & Education office no later than April 1, 2008. If you have any other comments or recommendations regarding the Annual SelfGovernance Conference, please fill out the attached Issues/Volunteer Request Form with your agenda items.
LODGING INFORMATION:
Riviera Hotel and Casino 2901 Las Vegas Blvd South Las Vegas, NV 89109 Phone: 702-794-9412 Reservations: 1-800-634-6753
RESERVATIONS
A block of rooms has been reserved at the Riviera Hotel and Casino. Please reference Self-Governance Meeting when making your reservation. Room rates, inclusive of taxes, that are available to our group are as follows: Single Occupancy Additional Person: Double Occupancy: Additional Person: $135.16 (prevailing federal per diem rate) $20.00 $135.16 $20.00
Suites & Penthouses: (SUBJECT TO AVAILABILITY) Petite Suite: $190.75 One Bedroom Suite: $327 Two Bedroom Suite: $436 One Bedroom Penthouse $599.50 Two-Bedroom Penthouse $763 Please call 1-800-634-6753 to make your reservation. The deadline for reservations is March 27, 2008. You are urged to make your reservations prior to this date to receive the Conference meeting rate. Once our block is full at the Riviera Hotel and Casino we will only be able to recommend overflow hotels. We cannot guarantee the location or Conference rate at the overflow hotels. When making your reservations, please indicate your smoking preference, room type (1 or 2 beds) and any special room arrangements (handicap, close to elevator, close to meeting room, early arrival/departure).
CHECK IN/CHECKOUT TIME
Check in time is after 4:00 PM Check-out time is prior to 11:00 AM
All Conference Fees are Non-Refundable. The Conference Registration Fee may be transferred to another attendee ONLY to attend the current conference. The transfer must be authorized on or before April 11, 2008. No transfer will be approved on-site. There will be NO Exceptions.
EARLY DEPARTURE
Guests who check out earlier than scheduled will incur a penalty of one night’s room and tax. The guest will be informed of this at check-in and can change his/her respective check-out date at the time of check-in, without penalty. An early check-out after that time will then be charged a penalty of one night’s room and tax.
DEPOSITS/CONFIRMATIONS:
The hotel requires a one night’s room deposit. This deposit may be made by major credit card, check, or money order. The credit card is charged at the time of the booking and if you are sending a check or money order, the hotel must receive payment within 14 days of making the room reservation or it will be canceled. The room deposit is refundable if reservations are canceled at least seven (7) days prior to arrival.
RECOMMENDED GRATUITIES
Gratuities will be at the discretion of each individual: Porterage: $5.00 in/$5.00 out Maid Services: $2.00 per room per night
COPYING
If you are a presenter or a Conference sponsor and need copies of materials for this Conference, please send a “camera ready” original to SGCE prior to April 11, 2008. If you cannot meet this deadline, we cannot guarantee that your copies will be available at the Conference. A copy request form is included for your convenience. Specify the Tribe, Tribal Organization or Affiliation that you are representing, any special handling instructions and indicate which session the materials should be made available. There will be minimal copying performed by the SGCE staff and volunteers during the Conference, so please send your request(s) in early. If your request for copying is received by April 11, 2008, you will receive a confirmation of your copying request via email. If you do not receive a confirmation by April 11, 2008, please follow-up with the SGCE staff. If you have any questions regarding copying, call Lorita Tom at 360-752-2270 Ext. 101, or email loritatom@tribalselfgov.org Note that on-site copying will require a 24-hour turn-around time.
SHIPPING AND RECEIVING
The hotel will only accept pre-paid packages. Please be sure to include your return address. A package fee of $5.50 per 15 lbs, per package will be assessed on all incoming and outgoing packages. All shipments should be sent to:
Riviera Hotel and Casino Self-Governance Communication and Education C/O Business Center Attention: [Your Name] Arrival Date: [Your Arrival Date] 2901 Las Vegas Boulevard South Las Vegas, NV 89109 702-794-9500
All Conference Fees are Non-Refundable. The Conference Registration Fee may be transferred to another attendee ONLY to attend the current conference. The transfer must be authorized on or before April 11, 2008. No transfer will be approved on-site. There will be NO Exceptions.
PRE-REGISTRATION & PAYMENT PROCESS
(PRE-REGISTRATION/REGISTRATION FEES ARE NON-REFUNDABLE) PRE-REGISTRATION
The pre-registration fee is $275.00. A pre-registration form is included in this packet. The deadline for pre-registration is April 1, 2008. The onsite registration fee is $325.00. A $100.00 discount will be provided to presenters unless otherwise approved by SGCE Tribal Consortium. Remember to complete one form for each conference participant. Please send all check, cashier’s check or money order made payable to “SGCE” with the registration form attached. The registration form should only be returned to the SGCE office if accompanied with payment; otherwise please register on-site. If paying with a credit card (Visa or Master Card only) use the pay by phone option and simply call 360-752-2270, our staff will be happy to assist you. For tracking purposes, please note each conference participant’s full name on the check and/or purchase order. Please send all completed form(s) to:
SGCE Office
ATTN: Nic Riley, Office Manager Iowa Street Business Park 1768 Iowa Street Bellingham, WA 98229-4702 Phone: 360-752-2270 Fax: 360-752-2192
Email: nriley@tribalselfgov.org We encourage you to pre-register. This will assist our office in determining the amount of materials needed throughout the Conference. In addition, it will enable us to update our database and maintain current information on conference participants.
ON-SITE REGISTRATION
The on-site registration fee is $325.00. Type of payment accepted is purchase order, check, money order, Visa, Master Card or cash.
REGISTRATION EXEMPTION
SGCE cannot afford to waive the Conference registration fee. These funds supplement other funding to cover the costs of the Conference. Important Dates/Deadlines to Remember: o March 7, 2008 Sponsorship Graphics Submission o March 27, 2008 Deadline for Hotel Reservations o April 1, 2007 Issues Volunteer Request Deadline Conference Pre-Registration Deadline o April 11, 2007 Copy Requests Deadline Exhibitor’s Contract Deadline
All Conference Fees are Non-Refundable. The Conference Registration Fee may be transferred to another attendee ONLY to attend the current conference. The transfer must be authorized on or before April 11, 2008. No transfer will be approved on-site. There will be NO Exceptions.
2008 Annual Self-Governance Conference
April 27 – May 1, 2008
Riviera Hotel and Casino
2901 Las Vegas Boulevard South Las Vegas, NV 89109
Phone : 702-794-9561 Reservations: 1-800-634-6753
PRE-REGISTRATION FORM INFORMATION: (please print clearly)
First Name: Last Name: Title: Telephone: Fax: Name of Tribe/Organization/Affiliation:
Please Select a Box That Best Describes Your Organizational Group:
Tribal Tribal Tribal Tribal Leader Employee Consultant Attorney Federal DHHS/IHS Federal Attorney Federal DOI/BIA Federal Consultant Press Other _______________________
Address: City: Email Address:
State:
Zip Code:
**PRE- REGISTRATION FEE: $275.00 & ON-SITE FEE: $325.00 ** PRESENTERS ARE OFFERED $100.00 DISCOUNT DEADLINE FOR PRE-REGISTRATION: APRIL 1, 2008 /C.O.B (CLOSE OF BUSINESS)
METHOD OF PAYMENT:
By CASH By CHECK #: By M.O. #: CREDIT CARD BY PHONE
/
(VISA/MC ONLY)
COPIES OF CHECKS DO NOT CONSTITUTE PAYMENT Credit Card Authorized Signature: _______________________________________ DATE: ________________
To pay with credit card by phone please call: 360-752-2270 ONLY fax form if you have already paid with a credit card by phone
Further Information
ALL PRE-REGISTRATION FORMS MUST BE RECEIVED BY: April 1, 2008 CLOSE OF BUSINESS - NO EXCEPTIONS.
Mail & Contact Information
SGCE Tribal Consortium Attn: Nic Riley Iowa Business Center 1768 Iowa Street Bellingham, WA 98229-4702 PHONE: 360-752-2270 FAX: 360-752-2192
Received by (initial):
For Updated Information please visit our website: WWW.TRIBALSELFGOV.ORG
Payment Received: $ Date:
FOR SGCE STAFF USE ONLY:
Cash:__________________________ Check/M.O. #:___________________ P.O. Number: ____________________ Invoice #: _______________________ Alpha:_________ Numeric:_____________ DB: ________ CM: _______________
(SG08)
ALL FEES, PRE-PAID AND ON-SITE, ARE NON REFUNDABLE. TRANSFERS AMONG REGISTRANTS WILL NOT BE AUTHORIZED AFTER APRIL 11, 2008. THERE WILL BE NO EXCEPTIONS
SGCE MEETING/CONFERENCE
COPY REQUEST FORM
C/O Lorita Tom, Executive Assistant, SGCE Iowa Business Center 1768 Iowa Street Bellingham, WA 98229-4702 Telephone: 360-752-2270 Fax: 360-752-2192
(Please Note : This form must accompany all copy requests to the SGCE Office)
PERSONAL INFORMATION
Name: Title: Telephone: Cellular: Address: Tribe/Organization/Affiliation: Fax: Email:
Where will you be lodging in Las Vegas, NV?
COPY INFORMATION
Session Needed: Time Needed: Date Needed: # Copies:
*** April 11, 2008 *** **Please note that there will be a 24-hour turn-around handling time for all copies made on site.** SPECIAL HANDLING
Stapled Colored Paper Double sided Regular White Paper
Check here if Request is for the General Session. Your camera ready originals must be in our office by:
Other (Please specify): _____________________________
* * * DO NOT COPY THIS PAGE * * *
COPIES TO BE DELIVERD TO: 2008 Annual Self-Governance Conference
Riviera Hotel & Casino 2901 Las Vegas Boulevard South Las Vegas, NV 89109 Attention: Lorita Tom (360) 739-9983
ISSUES/VOLUNTEER REQUEST FORM
REQUEST FOR ISSUES/TOPICS FOR AGENDA
2008 ANNUAL TRIBAL SELF-GOVERNANCE CONFERENCE April 27 – May 1, 2008 Riviera Hotel and Casino Las Vegas, NV
(PLEASE USE AN ADDITIONAL SHEET IF MORE SPACE IS NEEDED)
WE WOULD LIKE YOUR INPUT AND SUGGESTIONS ON ISSUES/TOPICS THAT YOU WOULD LIKE TO SEE ON THE CONFERENCE AGENDA. PLEASE LIST THE ITEMS IN ORDER OF PRIORITY AND SUGGEST HOW THEY SHOULD BE PRESENTED: GENERAL SESSION, BREAKOUT, ETC; AND, IF POSSIBLE, PROVIDE US WITH YOUR SUGGESTIONS ON POSSIBLE PRESENTERS:
1. 2. 3.
4.
REQUEST FOR VOLUNTEER ASSISTANCE
THE CONDUCT AND FACILITATION OF A SUCCESSFUL CONFERENCE REQUIRES THE EFFORTS OF MANY INDIVIDUALS WORKING ON A VARIETY OF TASKS SUCH AS MAKING PRESENTATIONS, FACILITATING SESSIONS, MANAGING LOGISTICS, ETC. THE ATTENDANCE AT THE SELF-GOVERNANCE CONFERENCE CONTINUES TO GROW WHICH REQUIRES THE INPUT OF ADDITIONAL VOLUNTEER RESOURCES. AS SUCH, WE SOLICIT YOUR HELP AS A VOLUNTEER, PRESENTER, AND/OR FACILITATOR AT THE CONFERENCE. IF YOU WOULD LIKE TO ASSIST US, PLEASE
COMPLETE THE INFORMATION BELOW
VOLUNTEER DETAIL
PRESENTER FACILITATOR REGISTRATION SUPPORT
STAFF
CONTACT INFORMATION
NAME: TITLE:
TRIBE/ORGANIZATION/AFFILIATION:
ADDRESS:
E-MAIL
CELL PHONE:
TELEPHONE:
FAX:
SPONSORSHIP INFORMATION
The Annual Self-Governance Conference is one of the largest attended national meetings of Tribal Government Leadership in Indian Country. The Conference is convened to provide a forum for representatives from Congress, the Administration and Self-Governance Tribes to share information and engage in discussions that focus on policy and the implementation of Self-Governance within the Department of the Interior and the Department of Health and Human Services. In addition, a myriad of other Tribes, professionals and scholars attend the Conference proceedings. The Self-Governance Conference is an assembly of a diverse representation of not only Tribal governments but also other consumers from many venues that need to know about your business. We extend to you an invitation to market your goods and services as a Sponsor of the 2008 Annual Self-Governance Conference being held at the Riviera Hotel & Casino in Las Vegas, Nevada on April 27th thru May 1st, 2008. In 2008, Self-Governance Tribes will celebrate the 20th Anniversary of Self-Governance. There are many activities planned throughout the year to commemorate the Self-Governance experience for more than 300 Tribes. We hope that you will accept our invitation to join us in our tribute to the Self-Governance Visionaries, Pioneers and Warriors in 2008. The Self-Governance Office of Communication and Education (SGCE) is coordinating the conference sponsorship and have designed the packages below for your consideration. All sponsors will receive a complimentary copy of the Self-Governance book, Proud Nations. During the conduct of the conference, we will request that Tribal Leadership representing Tribes spotlighted in the book stop by the registration desk to sign these complimentary copies. Sponsor a $1000.00 or more and receive a voucher(s) for free attendance to the conference (please see attached form for details). If you choose a sponsor package that includes a business ad, graphics must be received by March 7, 2008. Send graphics via email to Darren Jones, IS Administrator, darrenj@tribalselfgov.org. Contact the SGCE office for additional sponsor information at 360-752-2270. Thank you for your consideration and support.
The Self-Governance Communication and Education Tribal Consortium
Sponsorship Information
The Soaring Eagle: $5000.00
(Includes 1 page packet insert, Full Page Ad in Agenda, Logo & Link on SGCE Website for 12 months + Conference Fee waived for two)
The Howling Wolf: $1,000.00
(1/4 Page Ad in Agenda, Logo & Link on SGCE Website for 2 months + Agenda Mention + Conference Fee waived for one)
The Swooping Hawk: $2,500.00
(Full Page Ad in Agenda, Logo & Link on SGCE Website for 9 months + Agenda Mention + Conference Fee waived for one)
The Cunning King Fisher: $500.00
(Logo & Link on SGCE Website for 1 month+ Agenda Mention)
The Trickster Raven: $1,500.00
(1/2 page Ad in Agenda, Logo & Link on SGCE Website for 3 months+ Agenda Mention+ Conference Fee waived for one)
Contact Person: __________________________ Cell /Telephone: ___________________ Tribe/Affiliation/Business Name: __________________________________________________________________________ Address: __________________________________________________________________ City: ________________________ State: _________________ Zip: ___________________ Phone: ________________________________ F ax: _______________________________ Web Address: _____________________________ Email: ___________________________
(Please Make Checks Payable to “SGCE”)
Mail to:
S.G.C.E.
ATTN: Jo Ann McNerthney, Accountant 1768 Iowa Street Bellingham WA, 98229 P: 360-752-2270 F: 360-752-2192
Web: www. tribalselfgov.org
(Self-Governance Communication & Education is a 501(c) (3) Non-Profit Organization)
Self-Governance Communication & Education
2008 Annual Conference – Las Vegas, NV April 27th – May 1st, 2008 EXHIBITOR CONTRACT
EXHIBITOR INFORMATION Contact Person: Badge Names (2): Tribe/Organization/Business: Mailing Address: City: State: BOOTH SPECIFICATIONS $375 Exhibitor Space (includes 2 – 6 ft. tables and 2 chairs $50.00 to add 1 6 ft. table (space is limited, all requests for extra tables are limited to availability For Audio/Visual Requests Contact the in house AV company at 702-794-9420 Zip: Daytime Phone: Onsite Phone: Fax No.: Email:
Will the Contact person or others listed here register to attend the conference?
YES
NO
PAYMENT
_____ space (s) X _____ extra (s) X Grand Total:
$__________ $__________ $__________
TERM & CONDITIONS This application for exhibit space was made and entered into on this ______________day of ____________, 20__ by and between The Self-Governance Communication & Education, herein after referred to as "SGCE," and ______________________________, herein after referred to as "Exhibitor." Application for space and its acceptance constitutes a contract to use the space assigned. SGCE retains the right to assign and/or change exhibit locations for unavoidable problems of the parties involved. SGCE reserves the right to refuse space to those applicants whose exhibit materials are deemed not to be within the best interests of the organization. The Exhibitor indemnifies and agrees to hold harmless SGCE and the Riviera Hotel & Casino; their officers, directors, employees, and agents, from and against any actions, losses, costs, damages, claims, and expenses (including attorney's fees) arising from any damage to property or bodily injury to Exhibitor, his agents, representatives, employees by reason of the Exhibitor's occupancy or use of the exhibition facilities. In accordance with the rules and regulations governing exhibits fo r the 2008 Annual Conference, April 27th – May 1st, 2008, the undersigned makes application for exhibit space and encloses the full fee for each space requested. IMPORTANT NOTE When Exhibitor Contract and PAYMENT-IN-FULL h a v e b e e n received your application will be processed. Due to limited space all booths will be assigned on a first-come firstserve basis. Please register early, as space is not guaranteed. No On-Site Exhibitor Contracts will be processed. DEADLINE: Friday, April 11, 2008. METHOD OF PAYMENT
CONFERENCE SCHEDULE MOVE-IN MONDAY 4/28 FROM 7:00 AM – 5:00 PM EXHIBITS OPEN 8:00-5:00 MONDAY - THURSDAY MOVE-OUT IS THURSDAY AFTERNOON 5/1 FURTHER INFORMATION
If the booth needs to be relocated, it is the sole-responsibility of the exhibitor to do so in the time provided. SGCE is not responsible for providing contact information of conference participants to exhibitor (s). ALL FEES are NON-REFUNDABLE/NONTRANSFERABLE
Enclosed is a check or money order payable to the SGCE
Credit Card Over the Phone Please Call: 360-752-2270 / ONLY
ALL FORMS MUST BE RECEIVED BY FRIDAY APRIL 11, 2008 CLOSE OF BUSINESS (5:00 PM PACIFIC TIME) NO EXCEPTIONS -- Copies of Checks do not constitute payment – WHERE TO SEND THIS FORM AND PAYMENT
Please send form and payment to:
PLEASE SIGN I have read and agree with all of the above _________________________________ AUTHORIZED SIGNATURE _________________ DATE
SGCE 1768 Iowa Street Bellingham, WA 98229-4702
FOR SGCETC STAFF USE ONLY (PLEASE DO NOT WRITE BELOW THIS LINE) CASH CREDIT CARD Auth: No: Amount Received $ Date: CHECK Received By: Note: DB: Alpha: Number: CM: