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					                                         SPECIAL CONDITIONS
                                                   FOR A
                                        State Purchasing Agreement
                                                     For
                                       Retreival of Stored Documents
                                 Begin Date 01/27/2005 End Date 01/26/2006
                                          Agreement #9913103-PA
PURPOSE
The purpose of this e-Quote is to establish a one (1) year State Purchasing Agreement (SPA) for the purchase of
the service to Retrieve Stored Documents by all State of Florida agencies and other eligible users.

CERTIFICATION AND ELECTRONIC SIGNATURE
By completing and responding to this e-Quote, vendor is agreeing to all terms and conditions, including the
terms of PUR 7722, and certifies that the discounted prices stated will hold for the duration of the agreement
and that the prices quoted meet or exceed manufacturer’s warranty. Price decreases are acceptable on
invoice(s) presented for payment.

TECHNICAL DOCUMENTATION & PRICE LIST
All products/services quoted must meet or exceed all requirements of this e-Quote. When technical
documentation and/or price list is required, its purpose is to demonstrate compliance of the product bid and to
allow a technical evaluation of the product and verification of a true savings to the State of Florida Eligible
Users.

DELIVERY
All prices quoted shall include delivery and freight charges to the ordering agency.

PURCHASING CARD PROGRAM
The State has implemented a purchasing card program through the Bank of America, using the VISA network.
Contractors will receive payment from the purchasing card in the same manner as other Visa purchases.
Accordingly, respondents must presently have the ability to accept VISA or take whatever steps necessary to
implement the ability before the start of the agreement term. The State reserves the right to revise this program
in conjunction with implementation of an on-line procurement system. VISA acceptance is mandatory but is
not the exclusive method of payment. Please indicate your ability to accept VISA in the space provided on the
Ordering Instruction sheet of the e-Quote.

When an ordering agency makes a purchase using the State Purchasing Card, as method payment, the language
in paragraph 7, Transaction Fee, on the attached form PUR 7722 does not apply. When the State Purchasing
Card is not used as a method payment, or a purchasing card other than the State Purchasing Card is used the
language does apply.

AWARD
Award will be made to the responsive and responsible vendor who offers the highest discount from their list
price resulting in the lowest net price to the state. Vendor must submit a copy of their price list to the
Department of Management Services at the address below or provide a website where the price list can be
verified. Vendor may bid by district (counties) or statewide. Please indicate on page 6 of e-Quote.



CANCELLATION OF SNAPS AGREEMENTS
Current SNAPS Agreements for like items or services will be replaced by any State Purchasing Agreement
(SPA) awarded as a result of this e-Quote. The new SPA agreement may be replaced by any State Term
Contract that may be awarded in the future.

QUESTIONS
If you have questions regarding how to use the eQuote tool (i.e., how to log in, review a quote, submit a
response, download and attachment, etc.), please contact the My Florida Market Place Customer Service Desk
at 1-866-352-3776 or at vendorhelp@myfloridamarketplace.com .

If you have questions pertaining to the content of the eQuote itself, please contact the agency contact person
listed on the eQuote. The contact person for this eQuote is Dorothy Stuff, telephone 850-410-2426 or email
stuffd@dms.state.fl.us
Storage Pricing
                                                                              Percent discount
                                                                              From Price
                                                   List Price                 List                              SPA Price
1-500 cubic feet                                          $0.25                      20.0%                           $0.20
501-1000 cubic feet                                       $0.24                      20.8%                           $0.19
1001- 2500 cubic feet                                     $0.23                      21.7%                           $0.18
2501-5000 cubic feet                                      $0.22                      22.7%                           $0.17
5001-7500 cubic feet                                      $0.21                      23.8%                           $0.16
7501-10000 cubic feet                                     $0.20                      25.0%                           $0.15
10001 – 15000 cubic feet                                  $0.19                      26.3%                           $0.14
15001-40000 cubic feet                                    $0.18                      27.8%                           $0.13

Storage Minimum                                         $40.00                         25.0%                         $30.00
Storage boxes 1.2 cubic ft box                           $2.00                         25.0%                          $1.50
Storage boxes .7 cubic ft. box                           $1.75                         22.9%                          $1.35
Storage boxes 1.7 cubic ft. box                          $2.50                         20.0%                          $2.00
Vault Storage per ½ cubic foot                           $0.60                         16.7%                          $0.50

Management Services Pricing

New Deposits (receiving & entry)                          $1.50                        16.7%                          $1.25

Retreivals/Refiles
Standard per cubic foot                                   $1.50                        16.7%                          $1.25
Standard per file from carton                             $2.00                        25.0%                          $1.50
Rush per cubic foot                                       $3.00                        50.0%                          $1.50
Rush per file from carton                                 $4.00                        56.3%                          $1.75
Hard copy, Magnetic Media or Microforms                   $0.15                        20.0%                          $0.12

Permanent Withdrawal                                     $2.00                         25.0%                          $1.50
Miscellaneous Services (Labor)                          $18.00                         11.1%                         $16.00
Individual List (per file)                               $0.25                          8.0%                          $0.23
Service Minimum (per transaction)                        $0.00                          0.0%                          $0.00
Transportation (Delivery)
Next day                                                $15.00                         20.0%                         $12.00
Half day                                                $18.00                         16.7%                         $15.00
Emergency Visit (Rush)                                  $35.00                         20.0%                         $28.00
After hours/weekends/holidays                           $65.00                         23.1%                         $50.00
Pickup (On Demand)                                       $1.00                         20.0%                          $0.80
Scheduled delivery                                      $15.00                         20.0%                         $12.00
Special Delivery                                        $35.00                         20.0%                         $28.00
Initial Transfer/Receiving and Entry Per cubic
foot                                                      $1.00                        20.0%                          $0.80


Any additionalServices that are not listed above will be provided to the user at no less than the discount offered above.
                                      SAVINGS/PRICE REDUCTIONS

Respondent is required to furnish the percent (%) savings in prices offered in this eQuote compared to retail,
list, published or other usual and customary prices that would be paid by the purchaser without benefit of an
agreement resulting from this eQuote.

DATE January 18, 2005

COMPETITIVE PRICES OFFERED AVERAGE                                                 20.1% SAVINGS.

HOW CAN WE VERIFY THE CLAIMED SAVINGS (example: retail or other usual and customary prices
published at (url), or other source of benchmark prices)?

 Existing published price list Effective January 1, 2005 (attached).




AUTHORIZED SIGNATURE: Richard Ruck

TELEPHONE NUMBER: (813) 247-1944

RESPONDENT NAME: Certified Records Management


IF AGREEMENT AWARDED, STATE PURCHASING ANALYST/SPECIALIST TOOK THE
FOLLOWING STEPS TO VERIFY SAVINGS:




WHAT WERE THE RESULTS?

PURCHASING ANALYST/SPECIALIST:
                                          Ordering Instructions
CONTRACTOR:         Certified Records Management

SPURS VENDOR NUMBER:             F593611278

eQuote/Agreement Administration

Please identify the person who will be responsible for administering the agreement on your behalf if award is
made, and include an emergency contact phone number:

Name:      Richard Ruck
Title:     General Manager
Street Address: PO Box 76155, Tampa, Florida 33675-1155          4300 7th Avenue East, Tampa, Florida 33605
Email Address: rlruck@flacrm.com
Phone Number(s): (813) 247-1944   Cell: (813) 239-7238
Fax Number: (813) 247-5644

If the person responsible for answering questions about the agreement is different from the person identified
above, please provide the same information for that person.

Name:
Title:
Street Address:
Email Address:
Phone Number(s):
Fax Number:

Direct Orders
Please provide the following information about where the Customers should direct orders. You must provide a
regular mailing address. If equipped to receive purchase orders electronically, you may also provide an Internet
address.

Street Address or P.O. Box: PO Box 76155
City, State, Zip:           Tampa, Florida 33675-1155
Phone Number: (813) 247-1944
Toll Free Number:
Ordering Fax Number: (813) 247-5644
Internet Address: www.flacrm.com
Federal ID Number: 593611278
Remit Address:     PO Box 76155
City, State, Zip: Tampa, Florida 33675-1155
Email Address: rlruck@flacrm.com

Attach additional addresses for all locations in Florida authorized to perform services under this
agreement. All locations must be registered in MyFloridaMarketPlace.

				
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