Presented by Dennis Burns
Saint Vincent Health, Erie PA
Chair, ASPR Regional Development
“Any Association of Physician
An Inhouse Primer 2009
How do you do it?
Why would you do it?
What should you do now?
Who of us will take charge?
Three key items for success:
Enthusiasm, Structure, Support
1.Get a cheerleader (or two) (core of 6-10?)
2.Have some level of structure for organization = use of
group lists, website development, development “team”
3. Use vendors and sponsors to help support your initial
efforts = Finances and Logistics
You must have a few folks who wave the banner for all to
follow, a few good cheerleaders and conductors.
You must have structure behind you and with you to do the
routine connections and meeting organizing.
Who among you likes to smile, to be in
the forefront, to talk, to press the flesh
and kiss the babies?
Is there an organization in your
states/provinces, that now exists, that
you can tap into for organizational
No reason to reinvent the wheel or go
it alone. Most importantly, what is the
What is the purpose of your group
(of any recruiter network?)
Determine why you exist
Who are your constituents?
What do you want to accomplish?
- at regular meetings - on the Web
- at annual conferences - in networking
What are you short term goals? Long term?
How are you unique among other networks?
Complete a membership needs survey? (Survey
Core outcomes of a network
Formal and informal networking
Sharing of best practices; knowledge exchange;
storytelling; what works and does not work
Understand this: you are not alone!
Share candidate CV‟s; obtain leads
Learn tips from experienced recruiters and
Share forms and processes: the wheel has been
invented; improve on it
Call your new friends for help, advice and data
Core network outcomes (cont.)
Have educational forums (annual meeting,
WebBoard, recruitment and retention manual,
regular member meetings)
Use the Internet to the max (discussion group,
membership lists, website resources, posting
practice opportunities, links with other sites)
Enhance our industry (promote inhouse
recruitment v. outhouse agencies, target your
residents/fellows in state or region – keep them
Have TONS of FUN!! It indeed IS about
relationships, about joy and fulfillment in what we
Special Interest Groups
There is now an increased need to identify
and develop special interest groups
nationally and internationally
Cross state and country boundaries
Niche recruitment and retention needs
Unique to a specialty, to hospitals or clinics
E.G. – Children‟s Hospitals and Academic
recruitment (CHIRN and AIR)
Special Interests (cont.)
Since most of our geographic regions are covered
with established or establishing networks, ASPR
encourages growth in our “special interest” groups
These are “Official Chapters” of ASPR, bound by
the same requirements of and reporting of
activities to ASPR
But are independently organized and run (have
your own 501(c)6, officers and dues for example)
Links to ASPR for financial, vendor, consultation
and website support
Some notable pitfalls: from experience…
Lack of strategic direction, goals, planning – hold a
“Planning Retreat” to get started and annually
Inconsistent leadership or “bad” leadership
Not enough behind-the-scenes worker bees (too many
chiefs; too many ideas)
Lack of “core” persons to carry the flag year to year –
burnout, too busy, etc.
Lack of necessary funding – „everything we want to do
costs so dang much‟
Forgetting your first love: what brought you all together in
the first place, your core values and purpose.
Get “committees” or “task teams” set up early with
commitment from interested individuals
Tips on network meetings
Hold them routinely: Semi-annual? Annual not
enough to truly network/build relationships
Use outside speakers at each meeting: Topics of
interest to your members; get them gratis, local.
Rotate meeting places or centralize?
Take notes/minutes and post on website
Make all handouts available to all members
Designate block of time for active networking at
Bring forms to share: CVs, best practices, etc.
Tips on Internet and Website
Make maximum use of the Internet! Do this
UPFRONT as one of your first tasks
Discussion group/chat room just for your members
– local issues, concerns, questions
Use your own Website for all announcements,
information with links to other sites. Purpose? For
docs AND for you?
Put someone or a small group in charge (don‟t
leave it to chance; won‟t get done)
Use resources already available: state medical
society or university or hospital association
Tips on Educational Forums
Annual conference – at a minimum, just right
Make it meaty, not just for networking; use
speakers, roundtables, panels, etc.
Focus on retention and recruitment equally
Consider vendors to sponsor/exhibit: they provide
services and products and subsidy
Keep it to two days max – balance b/t time well
spent and time out of the office
Consider adding a “job fair” to the conference
Have both „formal‟ and „informal‟ networking
Bill it as a time to regroup, refresh, get energized
What about Job Fairs?
A great asset to networking and association development:
common goal, work as a team
Brings concrete results to the network; supports core
mission/purpose; aids in meeting justification with
Takes a lot of time and energy! Oodles of organization,
enthusiasm and some upfront money. Indeed, the devil is
in the details. Consider linking with an existing job fair
organization. Many folks go with CareerMD.
Focus your campaign on residents and inpractice docs
with ties to your states/region: one stop shopping for
candidates. Have educational sessions for them as well
(CVs, finances, etc.)
Check with MINK, INSPR, UMPR and ISPR for details on
how it works.
Network costs and operations
Operationally, do you want a loose knit network
or elected officers/bylaws/501(c)3?
Financial support from vendors/sponsors? This is
crucial as you get started and keep going
Memberships dues of $100/year and annual
educational conference of $150 and job fair of
$500/booth = $5-10,000 in the bank in a few
years. Can then use for members needs.
Annual Ed. Program costs = $14,000+ and
Job Fair costs = $5500 and $1500 profit
Regular network meetings are breakeven
Up and Running Recruiter Networks
Ohio (ONPR) www.ohanet.org
Michigan (MRRN) www.mrrn.org
North West Staff Physician Recruiters – NWSPR
(www.nwspr.net) (OR, WA, MT, ID, WY)
Illinois (ISPR) www.isprnet.org
Mid-Atlantic (MAPRA) (MD, PA, NJ, DC, VA, WV)
MINK (MO, IA, NE, KS) www.mink-midwest.org
Up and Running Recruiter Networks
North East (NEPRA) www.nepra.org
Canada (CASPR) Canadian Assoc. of Staff Physician
Carolinas (CAPS) (www.capsnet.org)
Upper Midwest – UMPR (www.umpr.org)
Southwest Physician Recruiters Association (SWPRA)
(CA, NV, AZ, NM, UT, CO, HI) (www.swpra.org)
AIR – Academic Inhouse Recruiters
CHIRN – Children‟s Hospitals Inhouse Recruiters
Up and coming networks/groups
Kentucky/Tennessee GOT NEED?
South Central (TX, www.aspr.org
LA and OK) YOU WILL FIND
Florida EVERYTHING YOU
Arkansas NEED AT THE
OTHER SPECIAL WEBSITE – Click on
INTEREST GROUPS Regional Groups:
(e.g. rural recruitment) Map, contacts, names,
links, events calendar