WS ORCHID ToR 2 v 1 Brussels, 3 June 2009
CEN Workshop on ‘Orchestrating industrial data’ (WS/ORCHID) SECOND OPEN CALL: FOR PROJECT TEAM EXPERTS D 1 and D 2
The “Orchestrating Industrial data” project of the CEN Workshop ORCHID has received EC/EFTA funding in the context of the 2008 ICT Standardization Work Programme. CEN has signed a Grant Agreement with the European Commission for: the update of the existing process industry roadmap for life cycle data developed in the Netherlands and adapt it to the European context and new insights; a technical product and plant life cycle data standards implementation guide for the roadmap with focus on the immediate future. Under this Grant Agreement (SA/CEN/ENTR/000/2008-21) funding has been made available for paid experts to draft the input material. This call for experts is about the preparation of two draft CEN Workshop Agreements (CWAs) on: Process Industry Roadmap for life cycle data Implementation Guide – Process Industry Roadmap for life cycle data The experts selected through this open call will work together in a CEN Project Team. The Project Team will be referred to as CEN/ORCHID Project Team. The Terms of Reference (ToR) of the Project Teams are attached in Annex I. These ToR describe in more detail what is expected from the Project Team, its workplan and milestones and the expertise required for the execution of their tasks. It has been decided to split the work of Task Force 4 into two parts. Hence the call for experts D 1 and D 2. You can find the criteria for selection of the Project team experts in section 6 below. Through this call for Project Team experts, CEN invites applications from experts who would like to work as a member of this Project Team. (Project Teams are, in CEN’s terminology, small teams of paid experts who execute specific tasks under the direction of a Workshop.) The selection panel has already selected on 26 May 2009 paid Experts A, B and C. As described in the first Chairman's letter, sent to the Workshop participants, the work of Expert D will be spitted between 2 experts: D 1 and D 2. The Workshop needs therefore the support of 2 more paid experts – Expert D 1 (25 man days) and Expert D 2 (20 man days). In Annex II, you will find attached the rules for the setting up and functioning of Project Teams in CEN. In line with these CEN general rules on the selection and appointment of the Project Team experts, the selection will be made by a selection panel whose composition for this Project Team will be: the Workshop Chair, a representative of the CEN Management Centre, and the Workshop Secretary, NEN. It is intended that the outcome of the selection process will be communicated to the future registered Workshop participants by early July 2009.
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The reimbursement rate for accepted experts is 650 €/person day. Travel and lodging costs incurred in the context of this project are however not reimbursed. It is expected that a considerable part of the work can happen electronically. Payments to Project Team experts are dependent on CEN having received the corresponding payments by the European Commission. In this particular case, the payment steps are: 20% upon signature, 30% at acceptance by EC of the Interim Report and the 50% remaining at the EC approval of the Final Report. Applicants have to know that the delay before CEN being in a position to issue the final payment may be in the order of several months. Interested candidate experts are kindly requested to send a CV and a cover letter by 8 July 2009. to Mrs. Mina Laridan, by e-mail at minka.laridan@cen.eu , Innovation and Business Development Department (IBD), CEN. Applications received after the deadline may not be taken into consideration. Please note that companies can nominate their personnel, and also any individual may apply as a candidate expert (self-employed CONTRACTORS-EXPERTS: see Annex III). We look forward to receiving your applications.
Yours sincerely, Mina Laridan Workshops and Focus Groups CEN Management Centre avenue Marnix, 17 B-1000 Brussels
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Annex I Terms of Reference (ToR) for a Project Team on Orchestrating Industrial Data The Project Team will report to the Workshop ORCHID 1. Objective
Background In the years 2005-2008 USPI has invested significantly in establishing relationships with other international industry standardisation groups. Many of them are located in Europe and some in USA and Asia. It was clear that there was a absolute need for more critical mass and focus on international standardisation and it was felt this best be achieved by starting from national strength to European clustering and finally global alignment. For that reason, the Orchid group was created i.e. a group of some 20 industry representatives from the various process industry groups in Europe such as USPI, PROLIST, THTH, eCl@ss, ICAAMC. Groups include equipment suppliers and software and solution providers. Typical companies are: Shell, Bayer, Basell-Lyondell, Siemens, Honeywell, ABB, Fluor, Metso, etc. Process industry here includes oil, gas, petrochemicals, pulp, paper, chemical, pharmaceutical industries. The equipment suppliers of process industry supply their instruments also to other sectors such as shipbuilding, automotive, aerospace and defence industry, which is why also these sectors will benefit from the project. The Orchid group has worked on an inventory of standards resulting in the "bubble chart". The group then realised the need to have European projects. The CEN Orchid WS project proposal is an example of that. The objective of the proposal is to: - Provide a formal European status to the European Orchid group that exists informally for about three years. - Update the existing process industry roadmap for life cycle data developed in the Netherlands and adapt it to the European context and new insights. - Create a technical product and plant life cycle data standards implementation guide for the roadmap with a focus on the immediate future. These objectives address the need to disseminate the usage of the life cycle data roadmap in Europe and to agree a common implementation path forward in process industry that includes choices of existing possible standardisation technologies. By having a formal European process industry committee structure it will be possible to document both the updated roadmap and the implementation guide as CWA's with sufficient European authority. This will greatly contribute to e-business in the plant engineering supply chain and to the industrial eCollaboration. In particular the CWA's will provide guidance to the smaller equipment and services suppliers who do not have the resources nor the skills to develop eBusiness standardisation themselves. It is the intention of Orchid to maintain Steering Committee as a formal European process industry committee after completion of the project. The following deliverables will be submitted: - An interim report, at the latest 12 months after the start of the work consisting of o A draft CWA1 with process industry roadmap for life cycle data at European level o An outline for CWA2 on the life cycle data standards implementation guide Page 3 of 15
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A technical report about a landscape of existing life cycle data standards and their possible roles in the phases of the roadmap, which will become later part of CWA2. A final report, at the latest 18 months after the start of the work consisting of the final CWA1 and CWA2 CWA 1: Process industry roadmap for life cycle data at European level CWA2: Life cycle data standards implementation guide for process industry with its suppliers and solution providers in line with the roadmap. Proposal for maintenance of the CWA's after completion of the Workshop as well as the formal continuation of the Orchid group directed by the permanent Steering Committee.
o
2.
Rationale
Already in 1994, process industry globally agreed on the following vision statement: "Companies in the process industries shall be able to share and/or exchange electronically the information needed to design, build, operate and maintain process and power plants using internationally accepted standards". Since then, this vision has been reviewed a number of times and found to be still valid. The interoperability problem In the plant and product engineering supply chain Plant owners, EPC (Engineering Procurement and Construction) contractors and equipment suppliers collaborate in all life phases of a product and a plant installation. Many companies are involved in this as often as a number of plant owners invest jointly in a plant, contracting to a group of EPC contractors and sub-contractors which in turn order equipment from a multitude of equipment manufacturers and suppliers. It is therefore important that the engineering information about all equipment can be exchanged, shared and understood easily. This in practice is very difficult due to the high degree of fragmentation of process industry as explained above. In general this is called the "interoperability problem". The interoperability problem can only be resolved through using common agreed international information standards. Such standards include both product model data exchange standards such as ISO10303 (STEP) and ISO13584 (PLIB) and product and plant data integration standards such ISO15926. In the year 2001 multinational companies operating in the process industry in The Netherlands 1 developed a roadmap for product and plant life cycle data i.e. the engineering information required to design, build, operate and maintain a plant installation. The roadmap distinguishes between internal data readiness i.e. the capacity to manage information within the company and external data readiness ie.e. the capacity of an organisation to manage the information exchanged with external partners e.g. in projects. Both internally and externally industry has identified four phases the process industry will have to go through consecutively. Only then exchange and sharing of information can be mature such that the interoperability problem is resolved. The roadmap was established by a group of senior engineering and information managers from multinationals in The Netherlands. The objective of the USPI roadmap for life cycle data was: 1) To define what major future steps process industry would take in life cycle data standards development and implementation to achieve the common vision and 2) To define who should be doing what to realise these steps. The core of that work was published as a brochure that has been used in many management teams to communicate about resolving the data interoperability problem in industry and approaches to this
1
Fulfilling the process industry vision. "A roadmap to competitive advantage by sharing and storing plant life cycle data. December 2001". Page 4 of 15
problem. Since then the contact with companies in the other European countries about this subject has been intensified and there are two main reason now to update the roadmap i.e. 1) with the European involvement it is essential to ensure the roadmap does fit the European context and 2) the time-axis as assumed in the roadmap needs adjustment for the fact that progress since publication of the roadmap in February 2002 has been slower than anticipated by the group. With the adaptation of the roadmap in the European context support and authority level will rise. Implementation Guide At the same time awareness about the need to agree on a technical implementation path forward to realise the roadmap has grown as well. It is very useful therefore to develop such an implementation guide in the European context. The advantage will be that jointly choices will be made of existing standards technologies and that those common choices will be collectively supported. The Workshop primarily targets the process industry in Europe consisting of plant owners, EPC contractors and equipment suppliers and solution providers. Many of them are multinationals with offices in other parts of the world as well. However, also small companies are involved, in particular on the side of the smaller equipment suppliers, the software suppliers and the institutes. The total target group represents a significant part of European process industry covering oil, gas, power, pulp, paper, pharmaceuticals, chemicals, equipment manufacture for pumps, compressors, rotating equipment, pipes, valves, instrumentation, electrical etc. The Workshop is proposed by the Orchid group (Orchestration of Industrial Data). The Orchid group consists of representatives of above mentioned industry and provider companies. Over the last three years, the group has met informally several times in Europe and has done work on aligning and defining what would be required in Europe to speed up standardisation. With the CEN Workshop project the Orchid group will have a more formal "house". Discussions are being held at the moment to set-up a permanent process industry committee structure consisting of senior executives of the involved industry groups. This committee will take strategic decisions about the next major implementation steps to take. The expectation is that the groups will follow these decisions since they will have sufficient authority both because they are senior executives and because they have a leading role in the involved industry groups. The intention is to maintain the formal European committee after completion of the CEN workshop project. The CWA1 will provide the process industry committee the content to share the common vision about the future standardisation. The CWA2 will provide the technical foundation to mandate implementation steps to the supporting groups.
3.
Policy relevance
The proposal has a high direct relevance for the e-business and the standardisation priorities as listed in the ICT standardisation 2008 work programme. The proposed Orchid Workshop can contribute significantly to establishing sufficient critical mass and focus in Europe on resolving the interoperability issues in the product and plant engineering supply chain through reference data libraries and standardised digital product models. The interoperability issues exist over all phases of a plant and a product and are crucial for eBusiness in the product and plant supply chain i.e. in e-collaboration in the design & engineering phase, in eprocurement in the procurement phase, in the construction phase and in the operational and maintenance phase. The updated roadmap for life cycle data will cover all these plant life cycle phases so as to give clarity on what will be the main phases process industry standardisation will go through and on who will play what role in this. This will include possible convergence of the various classification systems and the use of electronic catalogues for procurement. The standards implementation guide will provide guidance on the implementation steps to take in each phase of the roadmap by each key actor. Page 5 of 15
The focus of the implementation guide will be on the use of standardized classification systems such as ISO15926, ISO13584, eCl@ss and others, electronic catalogues in BMEcat format and other formats and web services based on ISO29002 and others for the procurement phase. The eprocurement implementation will include transactions standardization deploying ebXML, UN/CEFACT and others. This will provide an opportunity for SME's to be involved in the e-internal market. The project will promote and create awareness about the above mentioned topics through a website with publications and through organizing a conference for process industry with its suppliers.
4.
Working method/approach
It is proposed to set up a dedicated CEN Workshop for 18 months. Please be aware that Month 1 = January 2009. The work will be organized in the following four Task Forces TF1: TF2: TF3: TF4: Adaptation of existing roadmap (Expert A) Landscape of existing standards and their use related to the phases of the existing roadmap (Expert B) Development of the implementation roadmap on the basis of the adapted roadmap and the standardization landscape (Expert C) Raising awareness, marketing of the result, organization of a final conference to spread the ideas and ensure adoption of the results in industry and standardization organizations (Experts D 1 and D 2)
Each taskforce consists of one PT expert and a group of volunteers who contribute to the result of the task by their contribution in kind. Any taskforce will be chaired by a volunteering person from industry. The paid expert will function as editor and secretary of the group. Some more tasks will be done on volunteering basis: establishment of liaisons, ensuring formal processes for approval, etc. At the plenary sessions and at the final conference the taskforces will report to the CEN Orchid WS and discuss the interrelationships of the results. The project plans to have four plenary meetings: A kick-off meeting, a plenary session in month 10, a preparatory meeting in month 15 to prepare for the final plenary session and for the final conference and, a final plenary session in month 18 and the final conference in month 18.
5. Resources
A Workshop Chair and a Workshop Secretary were appointed at the Workshop kick-off meeting. The Workshop Chair will work on a voluntary basis. NEN, the Dutch Standards Body, has been confirmed as the Workshop Secretariat. The selection panel has already selected on 26 May 2009 paid Experts A, B and C. The Workshop needs the support of 2 more paid experts – Expert D 1 (25 man days) and Expert D 2 (20 man days).
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Thus, the overall structure of the project looks as follows:
ORCHID Workshop
Advisory Group Membership deferred
CEN Project Officer Mina Laridan
Chairman Dalip Sud (Voluntary)
Secretary Ton van Bergeijk (NEN)
Project Team
Task Force 1 Lead (Voluntary)
Task Force 2 Lead (Voluntary)
Task Force 3 Leader (Voluntary
Task Force 4 Lead (Voluntary)
Task Force 1 Expert (paid)
Task Force 1 Expert (paid)
Task Force 1 Expert (paid)
Task Force 1 Expert (paid)
Task Force Experts (Voluntary)
Task Force Experts (Voluntary)
Task Force Experts (Voluntary)
Task Force Experts (Voluntary)
6. Criteria for selection of Project team experts:
The Project Team will closely interact and communicate with the CEN Workshop plenary, the workshop Chair and other in parallel launched activities and targeted working groups. The experts of the ORCHID Project team will be selected according to the rules of CEN by publication of an open call for experts. In the following, the tasks they have to perform and their required skills and experiences are described:
The WS/ORCHID participants were requested to approve the splitting of the work under TF4 between two experts and there were no objections to this split. Broadly the work of TF4 will be splited between two individuals: Expert D 1 - one who has intimate knowledge of the various industry players and their activities and is able to achieve their active participation to the project activities and Expert D 2 - one who has deep marketing and communications skills in translating the technical material of experts into presentations, news and web documents that convey the messages succinctly and powerfully to decision makers across European industry. The first role is focused on bringing players and groups together and achieve their involvement in the ORCHID project activities. The second role is focused on achieving a high marketing value of the content of the ORCHID messages to the outside world through presentations, newsletters, web communication. There is no requirement to increase the overall number of paid for effort. Experience shows it is rare to find both technical expertise and communication skills in the same individual. Also the successful adoption of complex technical material in Industry is governed by both technical content Page 7 of 15
and clear messages aimed at decision makers. At the time of creation of the initial proposal, this split was not considered necessary by the technical experts preparing the Terms of Reference. Hence these revised Terms of reference 2 now. Split of tasks over the two experts TF4 – D 1 and FT4 – D 2: Expert TF4 – D 1: Marketing (25 days) Supporting the ORCHID WS in their communication and marketing by: o Producing a dissemination plan, o Providing marketing input to the production of the brochures, CWA 1, CWA 2 and a regular newsletter o Supporting the ORCHID WS in making the Web Site a dissemination tool for the Workshop
Profile: Knowledge of standards activities in the area of life cycle data in process industry Background / previous activities in process industry Ability to make contacts with industry Good marketing capabilities Excellent capabilities in speaking and writing English Proven experience to handle this kind of task Expert TF4 – D 2: Industry knowledge, liaison and editing (20 days) Supporting the ORCHID WS in bringing together European existing and new groups by: o Proposing potential multipliers like dictionary providers and industry associations o Organizing presentations about the ORCHID WS by members at relevant events o Support the ORCHID WS in organizing the final industry conference
Profile: Knowledge of standards activities in this area Ability to make contacts with industry Good marketing capabilities Excellent capabilities in speaking and writing English Experience in editing texts – preferably native English speaker Proven experience to handle this kind of task Means to attract participants In order to ensure that the Workshop has a broad membership and that the taskforces are staffed with relevant people from industry, the line of action is to make full use of: The European process industry committee authority The enthusiasm of the existing Orchid community The agreement between various associations to collaborate already such as between USPI and PROLIST and eCl@ss and PROLIST. The involvement of standardization organizations through personal relationships of the proposers A number of dissemination activities such as website, publications and conference. Deployment of one paid expert to ensuring good marketing and good relationships are maintained and expanded to industry, associations and standardization organizations.
Foreseen marketing activities Page 8 of 15
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A quality brochure on the Workshop CWA's will be produced in 1400 copies and distributed at events and conferences. Production of the CWA's as formal deliverables with the CEN status Creation of a Web site and the regular distribution of a newsletter Reverse information on Web sites of involved members Publications and presentations to other groups and at external meetings and workshops
Brochures There will be two different brochures, i.e. one for each CWA. In the concept of the project the communication of the CWA's to the industry and solution partners is of crucial importance for achieving the goals of broad take up of the roadmap and its implementation. It is considered therefore essential that both CWA's are communicated in a form that can reach the heart of industry decision makers. Based on the good experience with the existing roadmap brochure it is therefore proposed to produce brochures of high quality. This means at a minimum 8 A4 pages on folded glossy thick paper in full colours. From a content point of view the text needs to be edited and improved by a professional English editor. The budget should therefore provide elements for professional editing, professional layout, and high quality printing. Of course, these brochures need to be mailed through normal mail to about 1400 persons to reach the target group. Web Site The document management of the project will be done through the live-link Web facilities of NEN. In order to have a maximum marketing impact it is proposed to place the functional content on a dedicated Web site. In order to achieve maximum synergy with the existing groups it is proposed to integrate the Web activity into an existing Web site of one of the participating industry groups. It will be closely linked with the Orchid Steering Committee which will be a permanent group staying in work also after the end of the Workshop. Final conference It is planned to organize a final conference where technical people and decision makers from process industry are invited and where the results of the Workshop, the two CWA's and the industry plans to adopt the CWA's will be presented and discussed.
7.
Performance indicators
Selected Project Team experts have also to contribute their best efforts so that the projects are meeting the following performance indicators: Expected number of members of the workshop 35 to 55 Membership coverage Industry (>10), industry organisations (>6), Expected number of participants at the plenary meetings 20 to 25 for each plenary meeting Expected participants at the final conference 50 to 100 Downloads of draft CWA's during public enquiry 100 Comments and feedback to CWA's during public enquiry 50 Acceptance and adoption of CWA1 by participating industry To be verified in final report and industry groups Acceptance and adoption of CWA's by industry and industry To be verified in final report groups outside of the core of the Orchid FG Indications of implementations convergence of different To be verified in final report organisations according to the proposed implementation guide. Evidence could be shown e.g. by adjustments which are made in the strategy descriptions of organisations following the Orchid recommendations
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8.
Work plan, milestones and deliverables
Description of tasks Please be aware that Month 1 = January 2009. The following tasks have to be performed to reach the stated goals of the Workshop: Task-No T1 Task Set up of Workshop with Workshop Chair, Steering Committee and Project Team, staffing of Task Forces Set up of liaisons to all relevant industry groups and standardisation organisations Adaptation of existing roadmap to new developments and European requirements and perspectives CWA 1 - basically, there are two issues to be resolved:: (1) extend and adapt the existing roadmap to European level and requirements, and (2) project the phases of the roadmap to realistic future timescales. - The work will be done in the context of the taskforce 1) which will be facilitated by expert A - It is of utmost importance to achieve common agreement and approval by European industry to ensure the implementation of the roadmap in the future. Develop a landscape of existing life cycle data standards for process industry and their possible roles in the phases of the roadmap Technical Report - this report will give an overview about existing standards, their roles, uses and adoption in process industry, and list obvious shortcomings and gaps. - The work will be done by taskforce 2) with expert B as facilitator Development of the life cycle data standards implementation guide for process industry with its suppliers and solution providers on the basis of the adapted roadmap and the standardization landscape CWA 2 - This CWA will describe the immediate measures which have to be undertaken by industry, solution providers and standards organizations in order to make the first next step of the roadmap a reality. For steps further in the future more global measures will be indicated. The implementation guide will base its recommendations on the results of CWA1 and the technical report of task 4. - The work will be done basically by taskforce 3) facilitated by expert C Development of a dissemination structure that can Start M1 End M5 Responsible Proposers, CEN, plenary Chair, Steering Committee, Expert D 1 TF1
T2 T3
M1 M6
M18 M13
T4
M6
M13
TF2
T5
M12
M18
TF3
T6
M6
M18
TF4, Steering Page 10 of 15
T7
T8
T9 T10 Timescale:
be perpetuated after the completion of the project Report Dissemination plan describing the planned and actually executed dissemination and marketing activities including Web Site provision, newsletter, external presentations and publications, etc. Final industry conference - The goal of the final industry conference is to share the results of the project to industry and other involved groups and to promote and drive the implementation of the roadmap in process industry. Provision of the interim report to the EU Provision of the final report to the EU
Committee M6 M18 Workshop Chair, Steering Committee, TF 4, expert D 1 Workshop Chair, Steering Committee, TF 4, expert D 1
M12
M18
M7 M18
M12 M18
Experts A, D 1 and D 2 Experts A, D 1 and D 2
This CEN Workshop will be set up for a proposed duration of 18 months. The Workshop working language is English. The 2 CWAs will be produced in English only. The detailed work-programme according to the Workshop’s Draft Business plan is contained in the table below: Activity Launch Workshop and call for experts Experts selection and start analysis phase First draft CWA 1 and outline CWA 2 Draft CWAs Draft CWAs for public comments Open conference – comments and CWA endorsement Final adoption of CWAs Open conference + electronic endorsement 1 plenary meeting 2 WS plenary meeting
nd st
Milestone WS kick-off meeting
Who CEN Chair, Secretary, CEN representative PT PT all all PT, CEN
When Brussels, 7 May 2009 June-July 2009
1 October 2009 February 2010 April-May 2010 May 2010 June 2010
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Annex II
Rules for the establishment and functioning of a Project Team in the CEN Workshops 1 The concept of a Project Team (PT)
Project Teams are a light working structure, bringing together for a specified period of time a limited number of technical experts to complete specified tasks.
2
Types of work assigned to a PT
A Project Team may be created for each of the following purposes: to prepare a draft programme of work on behalf of a Workshop or Workshop Project, developing standardization/specification requirements; to provide support to a Workshop or Workshop Project on (a) specific and delimited task(s); to carry out a study or investigation and to produce a Report with recommendations to the Workshop or Workshop Project; to prepare the first drafts of CWAs for Workshop consideration and approval; to carry out editing of documents; to investigate and implement under the direction of the Workshop or Workshop Project prototype and pilot implementations of standards/specifications; to prepare and carry out specific implementations under the direction of the Workshop or Workshop Project (for example through the creation of a Web site, or a register of objects or codes, where CEN is required to provide a service to the standardization community.
3
Proposal for a PT
Proposals to establish Project Teams may be made by an existing or proposed Workshop, or Workshop Project, or by registered Workshop participants. The proposal submitted shall include the proposed Terms of Reference of the PT, including Technical Proposals where available, and the expected deliverables with corresponding target dates, as well as the required resources. The originators shall also indicate the priority accorded to the request, due justification why a Project Team approach has to be used and the corresponding funding. Proposals shall be approved by (where appropriate) the Workshop Project participants, and by the Workshop Plenary.
4
Terms of Reference of a PT
The proposal for a PT shall provide the necessary information to enable a good understanding of the expected task(s) and the corresponding outcome. Proposals must at least contain the following sections : 1) Title of the Project Team to be established 2) Subject and Scope 3) Justification of a PT 4) Reference authority (Workshop in charge of the follow-up of action) 5) General context/Background/Environment 6) Work plan, including duration and target dates 7) Manpower (in man-days or man-months) Page 12 of 15
8) 9)
Characteristics of the expertise required and criteria for selection of candidates Expected deliverable(s).
If relevant, and according to the type of work assignment, the Terms of Reference should also provide information about reference specifications and documents, and connected working bodies. A Workshop Plenary may decide to open calls for Technical Proposals to its members, if there is a need to establish the detailed workplan for the Project; such calls, to be made by the Workshop Secretariat and posted on the CEN Web Pages, may be concurrent with the call for the Project Team’s establishment. Technical Proposals may be made by companies or individuals. Selection of Technical Proposals shall be made by a Selection Panel as specified in section 5, and the selection approved by the Workshop Plenary. Approved Technical Proposals shall be included in the Project Team’s Terms of Reference.
5
Approval and establishment of a PT
Calls for applications to become members of a PT shall be made by the Workshop Secretariat, and notified to the CEN Member bodies and to registered Workshop participants, with a minimum time limit of one month. Applications to become members of a Project Team shall be made only by individuals. Where a Project Team requires only an editing task, it may comprise only one individual. A Selection Panel established by the Workshop shall make the selection of the best-qualified candidates for Project Team membership according to the criteria laid down in the call for candidates. The membership of the Panel shall include, the Chairman and Secretary of the Workshop (if they are not themselves candidates), the Project Manager of any relevant Workshop Project (if he/she is not a candidate) and a representative of the CEN Secretary-General. One or more specialists who have a good knowledge of the subject concerned and its industrial and standardization environment may assist the Selection Panel. These specialists shall not be candidates for the PT or involved with the submission of competitive Technical Proposals. The Selection Panel shall ensure the composition of the Project Team is balanced, having regard to the required expertise in the subject matter and the different interest groups present in the Workshop. The Selection Panel shall inform the Workshop of the composition of the Project Team. Workshop participants with specific objections to the inclusion of one or more of the selected individuals shall notify the Chairman of the Selection Panel, with their grounds for objection. The Selection Panel shall consider any objections and notify the Workshop Plenary of the outcome of their consideration. Contracts will only be signed with companies, in principle not with individuals. These companies bear total legal liability for the expert(s) from their companies and for the good execution of the work contracted. One signatory of the contract shall be the Secretary-General, or the responsible person of the CEN member holding the Workshop Secretariat, the other signatory shall be the relevant management level of the organisation providing the expert. Workshop Chairmen and Project Managers who become experts in a PT shall not chair those parts of the meeting discussing the PT’s progress and deliverables. Workshop Secretariat officials who become experts in a PT shall resign from their duties until the PT completes its tasks.
6
Management of a PT
Supervision of the PT work lies within the responsibility of the CEN Secretary General, delegated to the Secretariat of the Workshop, which shall be responsible for the administrative procedure and payment of the PT experts. The Workshop Plenary shall be responsible for monitoring the PT, and for the technical approval of its results. PTs not preparing a formal document for approval, but which have been responsible for other tasks, shall prepare a report on their activities for the Workshop’s acceptance. The PT shall in any case be disbanded when its tasks are completed. After consulting the CEN Secretary-General, CEN or the CEN member holding a Workshop Secretariat may terminate a contract if there is evidence that a PT expert is not fulfilling his/her contractual requirements or his/her performance is deficient. In general, any problems arising should be resolved with the organization providing the expert before a contract is cancelled. Page 13 of 15
7
Rules for financing of a Project Team
The Project Team members shall produce an invoice for each payment to be made by the CEN/CS. The CEN/CS commits itself to make the payments as rapidly as possible. However it can only make the payments after it has received the payment from the sponsoring body (e.g. CEC, EFTA Secretariat, private interest groups, etc.).
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Annex III
CONTRACTOR-EXPERT - extract from General Terms and Conditions of the contract between CEN and a Project Team expert
Article 1/1/-A - Employee status for the EXPERT (Applicable to CONTRACTORS designating an Employee to participate in a Project Team) The CONTRACTOR and CEN agree that the EXPERT shall be and remain an employee of the CONTRACTOR until the termination for whatever reason of the EXPERT's contract of employment with the CONTRACTOR, and shall not be deemed to be an employee of CEN. The CONTRACTOR will continue to fulfil all legal obligations of an employer (e.g. social service contributions and charges, medical insurance contributions, fiscal charges and similar charges which are to be borne by any employer). In addition, the CONTRACTOR shall ensure that adequate provision is made, whether by insurance or otherwise, to compensate for any injury or illness suffered by him/her in the course of the execution of the present contract. The EXPERT shall perform his/her obligations under this contract without any bound of subordination to CEN and shall therefore not be subject to the dispositions of the Belgian law of 3 July 1978 relative to employment contracts.
Article 1/1-B - Self-Employed Status (Applicable to self-employed CONTRACTORS EXPERTS) The CONTRACTOR EXPERT and CEN agree that the CONTRACTOR shall remain a self-employed person and shall not be deemed to be an employee of CEN. The CONTRACTOR EXPERT certifies that he/she is covered by a social security scheme in that capacity, and that he/she has taken adequate provision to cover his/her professional liability, and to cover him/her against the risk of injury or illness suffered by him/her in the course of the execution of the present contract. The CONTRACTOR EXPERT shall perform his/her obligations under this contract without any bound of subordination to CEN, and shall therefore not be subject to the dispositions of the law of 3 July 1978 relative to employment contracts.
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