FLORIDA DEPARTMENT OF EDUCATION

					                       FLORIDA DEPARTMENT OF EDUCATION
                         Request for Application (RFA Discretionary)

Bureau / Office
Division of Career and Adult Education

Program Name
This RFA combines the following two Adult Education and Family Literacy programs:
   Adult General Education (required)
   Family Literacy (additional optional services)

Specific Funding Authority (ies)
Adult Education and Family Literacy Act (AEFLA)
State Grant Programs Title II of the Workforce Investment Act of 1998 (WIA)
CFDA #84.002, Web site: http://www.cfda.gov/CFDA.pdf

Funding Purpose/Priorities
Pursuant to AEFLA, Section 202 (1-3) the purpose is to create a partnership among the federal
government, states and localities to provide, on a voluntary basis, adult education and literacy
services in order to:
   1. Assist adults in becoming literate and obtaining the knowledge and skills necessary for
       employment and self-sufficiency.
   2. Assist adults who are parents in obtaining the educational skills necessary to become full
       partners in the educational development of their children.
   3. Assist adults in completing high school or the equivalent.

According to AEFLA, Section 203 (7)(a-d) -- Family Literacy Education supports and improves
programs statewide through the following activities:
   a) Interactive literacy activities between parents and their children.
   b) Training for parents on how to be the primary teacher for their children and full partners in
      the education of their children.
   c) Parent literacy training that leads to economic self-sufficiency.
   d) An age-appropriate education to prepare children for success in school and life
      experiences.

Performance Accountability Systems
Performance accountability systems strive to ensure that public resources serve the needs of
each community effectively, and help to create a better learning environment for students.


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Florida’s Adult Education grant funding is based on Educational Functioning Level (EFL)
completions of enrolled students as reported in the NRS system (Table 4).

There are three important reasons for creating a data-driven accountability system for adult
education programs at this time:

   1.   The U.S. Department of Education requires each state to establish and utilize performance
        standards for making continued funding decisions of federal grant programs. Furthermore,
        each state is also expected to institute a system for program monitoring, and continued
        technical assistance that is centered on a program’s performance data.

   2.   The Florida Department of Education has enhanced its monitoring processes by instituting
        a data-driven system for determining program performance and supporting continuous
        improvement.

   3.   Establishing performance standards (targets) against which to measure effectiveness,
        focuses the attention of Department consultants, program administrators, and other
        practitioners on continuous program improvement.

Type of Award
Discretionary/Continuation

Incentives
If funds are available, 2010-2011 Aid to Districts continuation grant providers may be eligible to
apply for incentive funds through the amendment process. To qualify for incentive funds a
provider must have met the following 2009-2010 program year requirements: (1) reported all
required data to the NRS, including sub–grantees that provide instructional services; (2) perform
at an aggregated completion rate of 40% or above for all enrollments in each performance level;
and (3) have an actual cost per completer less than or equal to $233. Incentive funds will be
calculated based on 2009-2010 final DOE 499 and NRS Table 4 EFL completions.

Total Funding Amount
$21,616,183
See the Allocation Chart in the Attachments section allocation by county.

The review committee and/or the Commissioner may recommend an amount greater or less than
the amount requested in the application.

Budget Period
July 1, 2010 to June 30, 2011

For Federal programs, the project effective date will be the date that the application is received
within Florida Department of Education (FDOE) meeting conditions for acceptance, or the date of
receipt of the Federal Award Notification, whichever is later.

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If the Adult Education and Family Literacy Act is extended for an additional year, approved
projects that have met all requirements for accountability, reporting and performance will be
extended for one year provided the extended Act permits such. This additional year of funding is
subject to availability of Federal funds. A new or reauthorized Act may have different
requirements.

Program Performance Period
July 1, 2010 to June 30, 2011

Target Population
Adults needing adult education services according to AEFLA, Section 203 DEFINITIONS.
       (1) ADULT EDUCATION. – The term “adult education” means services or instruction below
       the postsecondary level for individuals –
             (A) who have attained 16 years of age;
             (B) who are not enrolled or required to be enrolled in secondary school under State
                 law; and
             (C) who –
                    (i) lack sufficient mastery of basic educational skills to enable the individuals
                        to function effectively in society;
                    (ii) do not have a secondary school diploma or its recognized equivalent, and
                        have not achieved an equivalent level of education; or
                    (iii) are unable to speak, read, or write the English language.

Local Provisions
AEFLA, Section 231. GRANTS AND CONTRACTS FOR ELIGIBLE PROVIDERS.
       (b) REQUIRED LOCAL ACTIVITIES. – The eligible agency shall require that each eligible
       provider receiving a grant or contract under subsection (a) use the grant or contract to
       establish or operate one or more programs that provide services or instruction in one or
       more of the following categories:
               (1) Adult education and literacy services, including workplace literacy services.
               (2) Family literacy services.
               (3) English literacy programs.
       (d) SPECIAL RULE. – Each eligible agency awarding a grant or contract under this section
       shall not use any funds made available under this subtitle for adult education and literacy
       activities for the purpose of supporting or providing programs, services, or activities for
       individuals who are not individuals described in subparagraphs (A) and (B) of section 203
       (1), except that such agency may use such funds for such purpose if such programs,
       services, or activities are related to family literacy services. In providing family literacy
       services under this subtitle, an eligible provider shall attempt to coordinate with programs
       and services that are not assisted under this subtitle prior to using funds for adult
       education and literacy activities under this subtitle for activities other than adult education
       activities.



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Eligible Applicant(s)
Currently funded agencies per the Allocation Chart in the Attachments section

Application Due Date
May 31, 2010

The due date refers to the date of receipt in Grants Management. For Federal programs, the
project effective date will be the date that the application is received within DOE meeting
conditions for acceptance, or the date of receipt of the Federal Award Notification, whichever is
later.

Program Contact                                                Grants Management Contact
Ken Plummer                                                    Debbie Bradford
Senior Educational Program Director                            Educational Consultant
850.245.9047                                                   850.245.0746
Ken.Plummer@fldoe.org                                          Debbie.Bradford@fldoe.org




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                    Grants Administration Contacts: Listed by County

                                      WEST TEAM

John Occhiuzzo                               Leslie Young
John.Occhiuzzo@fldoe.org                     Leslie.Young@fldoe.org
850/254-9042                                 850/245-9040

Bay             Liberty                      Charlotte       Monroe
Calhoun         Okaloosa                     Collier         Pasco
Escambia        Santa Rosa                   Miami-Dade      Pinellas
Franklin        Walton                       Glades
Gadsden         Wakulla                      Hendry
Gulf            Washington                   Hernando
Holmes                                       Hillsborough
Jackson                                      Lee
Leon

                                      EAST TEAM

Tiffany Davis                 Doreen DuMond                 Chris Ciardo
Tiffany.Davis@fldoe.org       Doreen.DuMond@fldoe.org       Christopher.Ciardo@fldoe.org
850/245-9044                  850/245-9037                  850/245-9041

Alachua           Madison     Brevard                       Citrus
Baker             Manatee     Broward                       Clay
Bradford          Nassau      Highlands                     Desoto
Columbia          Suwannee    Indian River                  Flagler
Dixie             Taylor      Martin                        Lake
Duval             Union       Okeechobee                    Levy
Gilchrist                     Orange                        Marion
Hamilton                      Osceola                       Putnam
Hardee                        Palm Beach                    St. Johns
Jefferson                     Polk                          Sarasota
Lafayette                     Seminole                      Sumter
                              St. Lucie                     Volusia




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Assurances
The Department of Education has developed and implemented a document entitled, General Terms,
Assurances and Conditions for Participation in Federal and State Programs, to comply with:

   34 CFR 76.301 of the Education Department General Administration Regulations (EDGAR) which
    requires local educational agencies to submit a common assurance for participation in federal
    programs funded by the U.S. Department of Education;
   applicable regulations of other Federal agencies; and
   State regulations and laws pertaining to the expenditure of state funds.

In order to receive funding, applicants must have on file with the Department of Education, Office of
the Comptroller, a signed statement by the agency head certifying applicant adherence to these
General Assurances for Participation in State or Federal Programs. The complete text may be found
at http://fldoe.org/comptroller/doc/gbsectiond.doc.

School Districts, Community Colleges, Universities and State Agencies
The certification of adherence filed with the Department of Education Comptroller’s Office shall
remain in effect indefinitely unless a change occurs in federal or state law, or there are other
changes in circumstances affecting a term, assurance, or condition; and does not need to be
resubmitted with this application.

Private Colleges, Community-based Organizations, and Other Agencies
In order to complete requirements for funding, applicants must submit the certification page signed
by the agency head certifying applicant adherence to the general terms, assurances, and
conditions. Please note that private colleges, community-based organizations, and other non-
public agencies must also submit copies of the organization’s current budget, a list of its board of
directors, and if available, a copy of its most recent annual audit report prepared by an
independent certified public accountant licensed in this state. These items must be submitted
prior to the issuance of a project award.

Funding Method
CARDS - Cash Advance and Reporting of Disbursements System – Web-Based Reporting
required monthly to record expenditures. Federal cash advances will be made by state warrant or
electronic funds transfer (EFT) to a recipient for disbursements. For federally funded projects,
requests for federal cash advance must be made on the CARDS - Cash Advance and Reporting of
Disbursements System. If at times it is determined that disbursements are going to exceed the
amount of cash on hand plus cash in transit, an on-line amendment can be made prior to the due
date of the next Federal Cash Advance distribution on the CARDS System.

Reimbursement of Expenditures – Payment made upon submission of documented allowable
expenditures. Reimbursements will be made by state warrant after disbursements are made by the
recipient. Requests for reimbursement with the appropriate back-up documentation should be
submitted in accordance with applicable program requirements and instructions on the Project Award
Notification.


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Reimbursement with Performance - Payment made upon submission of documented allowable
expenditures, plus documentation of completion of specified performance objectives.

All applicants are advised that grantees will be funded according to the projected outcomes in their
applications. In the event that performances do not meet projected goals and result in overpayment,
the overpayment must be returned to the Florida Department of Education by August 20, 2011, along
with the final DOE 499 form. Monitoring and performance reports will assist grantees in achieving
their performance goals and avoiding overpayment.

Funded recipients will receive their allocation (to be determined by the Florida Department of
Education) and will be specified on the Project Award Notification, DOE 200.

Fiscal Requirements
Supporting documentation for expenditures is required for all funding methods. Examples of such
documentation include: invoices with check numbers verifying payment, and/or bank statements; all
or any of which must be available upon request.

Failure to submit fiscal reports in the timeframes stipulated renders the project out of compliance and
may result in early termination and ineligibility for future funding.

Funded projects and any amendments are subject to the procedures outlined in the Project
Application and Amendment Procedures for Federal and State Programs (Green Book) and the
General Assurances for Participation in Federal and State Programs.
URL: http://www.fldoe.org/comptroller/gbook.asp

The project award notification (DOE 200) will indicate:
o Project budget
o Program periods
o Timelines:
     Last date for receipt of proposed budget
     Program amendments
     Incurring expenditures and issuing purchase orders
     Liquidating all obligations
     Submitting final disbursement reports
Project providers do not have the authority to report disbursements before or after these specified
timelines.

Allowable Expenses: Project funds must be used for activities that directly support the
accomplishment of the project purpose, priorities, and expected outcomes. All expenditures must be
consistent with applicable state and federal laws, regulations, and guidance. Grant funds may be
used to attend NRS training.



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Unallowable Expenses: Project funds may not be used to supplant existing programs and / or
funding.

Administrative Costs Including Indirect Costs
In accordance with AEFLA, Section 233 (a-b):
(a) In General.-- Subject to subsection (b), of the amount that is made available under this subtitle to
an eligible provider –
        (1) not less than 95 percent shall be expended for carrying out adult education and literacy
        activities; and
        (2) the remaining amount, not to exceed five percent, shall be used for planning,
        administration, personnel development, and interagency coordination.
(b) Special Rule. -- In cases where the cost limits described in subsection (a) are too restrictive to
allow for adequate planning, administration, personnel development, and interagency coordination,
the eligible provider shall negotiate with the state eligible agency in order to determine an adequate
level of funds to be used for noninstructional purposes.

Positions such as project coordinator, accountant, clerical staff, or other positions not directly involved
in instructional activities of students are considered administrative. Travel, equipment, and supplies
for administrators are also considered administrative costs unless used for the purpose of providing
personnel development directly related to Adult Education and Family Literacy students.

      All eligible providers are required to itemize administrative costs on the DOE 101
       Budget Narrative Form.
      Administrative costs (including indirect) cannot exceed 5%.
      Indirect costs are considered administrative costs and applicable to Local Education
       Agencies ONLY.

Administrative Provisions, Funding Shall Supplement Not Supplant
According to AEFLA, Section 241 (a) -- Funds made available for adult education and literacy
activities under this subtitle shall supplement and not supplant other state or local public funds
expended for adult education and literacy activities.
Non-duplication of Effort
According to AEFLA, Section 221 (3) -- It is the responsibility of the eligible agency to coordinate and
ensure non-duplication with other federal and state education, training, corrections, public housing,
and social service programs.

Grants Fiscal Management Training Requirement
Community-Based Organizations (CBOs), Faith-Based Organizations (FBOs), and other private not-
for-profit organizations that are recipients or sub-recipients of DOE grants are required to participate,
annually, in Grants Fiscal Management Training offered by the DOE. Failure to obtain the training can
have a negative impact on the ability of the Florida Department of Education to provide future funding
to the organization.




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Project Performance Accountability and Reporting Requirements
The Department’s program managers will track each project’s performance based on the information
provided on the STUDENT PERFORMANCE FORM – to be included in the application as is. This
form is located in the Attachments section.




                                         NARRATIVE SECTION

Instructions for Completing the Narrative and Forms

   Narrative - Use Arial size 12-point font with 1 inch margins on all sides, and use the same
    sequence presented in this narrative section below.
   Forms - Save to your computer, or a disk, or jump drive prior to inserting information.
   When completing forms, try to use an easy to read font size that is reasonable for the form’s
    restrictions.
   Responses should be brief, clear and concise.
   For a full list of all items to be included in the application package, refer to the Application
    Review Criteria and Checklist in the Attachments section.



Project Design and Implementation
1.   a) Project Summary - Provide a one-page summary of the project and include the following
        information:
            Provider name
            Funding amount requested
            Program objectives - including
                 o Student recruitment / enrollment plans
                 o Effective instructional strategies that will result in improvement as measured by
                     NRS Performance Measures
            Counties served
            Services provided (Instructional and/or non-instructional)
            Site locations for services provided (Including sub-grantee site locations)
            Family Literacy Services provided (yes or no)

    b) 12 Statutory Considerations
       Explain any planned changes for FY 2010-2011 for each of the following 12 Statutory
       Considerations. If there are no planned changes, please state - NO CHANGES for each.

           1. Measurable Goals
           2. Past Effectiveness

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           3. Serving Those Most in Need
           4. Intensity of Services
           5. Effective Practices
           6. Use of Technology
           7. Real-Life Context
           8. Staffing
           9. Coordination
           10. Flexible Schedules
           11. Management Information
           12. English Literacy

c) Sub-contracted Services - If the eligible agency is sub-contracting services to another provider
   (sub-grantee), then state the following for each sub-grantee(s):
           Name (sub-grantee agency and individual contact)
           Address, Phone, and E-mail
           Funding amount to sub-grantee
           Description of Services to be provided by each sub-grantee
           Include signed Contractual Service Agreements with sub-grantees that includes the
             information outlined above.

                Note: See Contractual Service Agreements section below.

d) Self-Evaluation Form - Complete the Self-Evaluation Form located in the Attachments section.

e) Adult General Education Target Form - Complete and submit with the application the ADULT
   GENERAL EDUCATION TARGET FORM found on the Division of Career and Adult Education
   Web site at http://www.fldoe.org/workforce/dwdgrants/adulted.asp. The award per completion and
   completion rate will be calculated automatically based on the total enrollment and total
   completions entered into the form. Instructions for completing the form are found in the
   Attachments section.


         Note: The following two items (f and g) relate to Management Information -- one of the 12
         factors required for funding consideration. These items involve a review and enhancement of
         student data collection and reporting.


f) Data Collection Requirements - submit a sample of your agency’s “standardized student data
   summary form / screen” that includes the information listed on the Data Collection
   Requirements, Student Data Summary Form / Screen located in the Attachments section.
           The elements listed on the form cited above must be included on your agency’s
              Student Data Summary Form / Screen. Any additional elements may be included at
              your agency’s discretion.
           If your agency does not have a Student Data Summary Form / Screen, you may use
              the Example Student Intake Form found on the Web site at:
                 http://www.fldoe.org/workforce/dwdgrants/adulted.asp.

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               The form used by your agency must also be used by any sub-contracted service
                providers of your agency.

g) Student Data Reporting – describe how the agency will comply with the following requirements:
            Grantees must collect data from instructional and testing sites on a monthly basis, at a
              minimum, into a centralized individual student record database system, in a relational
              format.
            Grantees must produce monthly reports, at a minimum. Reports must identify
              missing, incomplete and out-of-range data for review and correction by instructional
              and testing sites.
            State the date the agency will begin collecting the data – preferably by July 1, 2010.
            State the date the agency will begin producing the reports – preferably by July 1,
              2010.

                Note: Reports must be kept on-site by the agency and must be available to DOE
                staff upon request.

2.   Support for Next Generation Strategic Plan, Reading, Math / Science Initiatives
     For the fiscal years 2010-2011, briefly describe how the proposed project will incorporate
     reading and math / science initiatives and one or more of the Florida State Board of Education
     Next Generation Strategic Areas of Focus.
        Next Generation Strategic Plan
            URL: http://www.fldoe.org/Strategic_Plan/
        Just Read Florida
            URL: http://www.justreadflorida.com/
        Math / Science Initiative
           URL: http://www.fldoestem.org/center13.aspx

3.   Dissemination/Marketing
     Describe methods /strategies you will use to disseminate and market information about the
     project to appropriate populations.

For Federal Programs - General Education Provisions Act (GEPA)
Provide a concise description of the process to ensure equitable access to, and participation of
students, teachers, and other program beneficiaries with special needs. For details refer to URL:
http://www.ed.gov/fund/grant/apply/appforms/gepa427.pdf

Equitable Services for Private School Participation
In accordance with P.L. 107-110, Title IX, Part E Uniform Provisions, Subpart 1, Section 9501, the
applicant must provide a detailed plan of action for providing consultation for equitable services to
private school children and teachers within the local education agency(ies) service area. For details,
refer to URL: http://www.ed.gov/policy/elsec/leg/esea02/pg111.html.



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Budget Narrative Form, DOE 101
When completing the Budget Narrative form, located in the Attachments section, under Column (3),
Account Title and Narrative, for each line item specify the budgetary expenditures such as salaries,
equipment and supplies. Expenditures should focus on performance improvement, as noted in the
application.

Contractual Service Agreements must be in compliance with Florida Statutes, Sections 215.422,
216.347, 216.3475, 287.058, and 287.133; Rule 60A-1.017, Florida Administrative Code. Applicants
proposing fiscal / programmatic agreements should carefully review and follow the guidance of the
State of Florida Contract and Grant User Guide, Chapter 3, Agreements at URL:
http://www.myfloridacfo.com/aadir/docs/ContractandGrantManagementUserGuide.pdf. All proposed
contractual expenditures between the fiscal agent and subcontractors shall be accompanied by a
formal, properly executed (e.g., agency heads or designees’ signatures), clear and comprehensive
agreement which provides the legal basis for enforcement. Because the success of a project can be
directly linked to the quality of the agreement, issuing a formal agreement is critical.




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EXAMPLE                                        Budget Narrative Form (DOE 101 Form)


                                                                                                                    (4)
    (1)           (2)                                             (3)                                              FTE         (5)
 FUNCTION       OBJECT                           ACCOUNT TITLE AND NARRATIVE                                     POSITION   AMOUNT
   #####         #####    Salaries: Part-time hourly salary for 6 teachers to provide direct instruction in          3       $96,000
                          Adult Education programs. The calculation: 20 hours per week x $25.00 per
                          hour x 32 week x 6 teachers.
    #####       #####     Employee Benefits: Retirement: Contributions for the above 6 part-time                             $9,456
                          teachers at 9.85%.
    #####       #####     Employee Benefits: Social Security: Contributions for the above 6 part-time                        $7,344
                          teachers at 7.65%.
    #####       #####     Employee Benefits: Worker’s Compensation: Contributions for the above 6                            $969
                          part-time teachers at 1.01%.
    #####       #####     Computer Hardware: Purchase of computer equipment to be used by                                    $8,830
                          students for instructional purposes. The equipment items will include monitors,
                          CPU’s peripheral devices memory, and 10 laptop computers.
                          The required equipment form is attached to the application.
    #####       #####    Contractual Service Agreements: Provide funds to XYZ agency as a sub-                              $10,875
                         grantee for providing instructional (or non-instructional) services to eligible adult
                         education and family literacy students – as detailed in the signed agreement(s)
                         included with this application.
    #####       #####    Travel: Travel will support 2 instructional teachers, and 1 curriculum                              $1,956
                         coordinator to attend the Adult Education State Conference. Expenditures for
                         costs of transportation, lodging, and meals (state rate) are as follows:
                              Roundtrip airfare is $400 x 3 persons = $1,200.
                              Two nights lodging @ $90 per night is $180 x 3 persons = $540.
                              Meals at $36/day for two days is $72 x 3 persons= $216.
                                             Total Travel Costs for Conference: $1,956




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Equipment Purchases
Federal Requirement
The OMB Circular A-87(15)(b)(2), Equipment and other capital expenditures states: Capital
expenditures for special purpose equipment are allowable as direct costs, provided that items with a
unit cost of $5,000 or more have the prior approval of the awarding agency.

Any equipment purchases not listed on the original budget approved by the Florida Department of
Education require an amendment submission and approval prior to purchase by the agency awarded
the funding.

State Requirement
The Florida Administrative Code, Rule, 69I-72.002, Threshold for Recording Tangible Personal
Property for Inventory Purposes states:
All tangible personal property with a value or cost of $1,000 or more and having a projected useful life
of one year or more shall be recorded in the state’s financial system as property for inventory
purposes. Rule, 69I-72.003, Recording of Property, states: Maintenance of Property Records –
Custodians shall maintain adequate records of property in their custody.

Projected Equipment Purchases Form
The Education Department General Administrative Regulation (EDGAR) requires that property
records be maintained that provide an accurate accounting of equipment purchased with grant funds.
The Projected Equipment Purchases Form contains all of the required guidelines specified in
EDGAR, Section 80.32, Equipment. A physical inventory of the property must be taken and the
results reconciled with the property records at least once every 2 years.

The Projected Equipment Purchases Form, found in the Attachments section, must be completed
as directed and submitted with the application. Equipment projected to be purchased with funds from
this grant must be submitted on this form or in a format that contains the information appearing on
this form.

Project Disbursement Report, DOE 499
All awarded Adult Education projects must submit a DOE 499, Project Disbursement Report and the
Projected Equipment Purchases Form to the Florida Department of Education, Comptroller’s Office,
by August 20, 2011.

Reporting Outcomes
National Reporting System (NRS) - Annual end-of-the-year NRS reporting is required for providers
of federal Adult Education and Family Literacy funds from the US Department of Education.
Providers must compile, report, and maintain project data in order to provide accountability,
specifically:
          Failure to comply with this federal requirement by the established deadline may result in
           early termination and ineligibility for future funding.
          If a sub-recipient or partner is used for instructional services, it is the sole responsibility of
           the provider to ensure the sub-recipient accurately reports ALL required Educational
           Functioning Levels (EFLs) for the NRS reports.
          NRS training for project coordinators is required and will be conducted by the Florida

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           Department of Education; Division of Career and Adult Education (dates to be announced).
           Technical assistance is available to ensure compliance with NRS. Grant funds may be
           used to attend NRS training.
To review required NRS data forms, please visit: http://www.fldoehub.org/CCTCMIS/pages/nrs.aspx.


For more information regarding the NRS guidelines, please visit: http://www.nrsweb.org.

State Reporting Systems for School Districts, Community Colleges, and Community-Based
Organizations (CBOs)
Following are three state reporting resources and/or requirements provided by the Florida
Department of Education for school districts, community colleges, and community-based
organizations. The Web sites provide necessary contact and guidance information.
          School Districts required reporting:
           Workforce Development Information System (WDIS) and Secondary Vocational Database
           Handbook http://www.fldoe.org/eias/dataweb/

          Community Colleges required reporting:
           Community College System Data Dictionary and Student Database
           http://www.fldoe.org/arm/cctcmis/pubs/ccdictionary/dictionary_main.asp

          Community-Based Organizations required reporting:
           Must submit unit record student data to the Community College/Technical Center
           Management Information System during the local education agency standard collection
           periods.

Compliance Monitoring
The state will evaluate the effectiveness of project activities based on established and approved
performance goals. Department staff monitors recipients’ compliance with program and fiscal
requirements according to applicable federal and state laws and regulations specified by: Education
Department General Administrative Regulations (EDGAR), Office of Management and Budget (OMB)
Circulars, and Florida Department of Financial Services Reference Guide for State Expenditures and
guidelines published in the Florida Department of Education’s Green Book.

The Division of Career and Adult Education, Quality Assurance Policies, Procedures and Protocols
document is available at: http://www.fldoe.org/workforce/cte0910.asp.

Records Retention
It is the responsibility of the fiscal provider to retain records for financial transactions and supporting
documentation for auditing purposes. If records are requested by the Florida Department of
Education or the State of Florida Division of Financial Services, all records must be provided.
Records should be maintained for five years from the last day of the program or longer if there is an
ongoing investigation or audit.




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Amendment Procedures
Project amendments may be proposed by the provider or by the DOE Program Manager.
Amendments will be approved according to the procedures described in the Green Book. Awarded
providers shall obtain prior approval through a formal amendment process and submission of the
DOE 150 and 151 forms available in the Green Book and on the Division of Career and Adult
Education Grants website at: http://www.fldoe.org/workforce/dwdgrants/default.asp

The Projected Equipment Purchases Form must be submitted with project amendments. This form
is located on the Division of Career and Adult Education Grants website at:
http://www.fldoe.org/workforce/dwdgrants/default.asp

Invoicing Procedures
ALL agencies that are not paid through the Florida Department of Education, Federal Cash Advance
On-line System, and are paid by Reimbursement of Expenditures or Reimbursement with
Performance must invoice for payment. See instructions on the Project Award Notification, DOE
200, to determine reimbursement requirements for awarded project(s).

The status of the provider’s invoice for payment is available through the Department of Education’s
online grants management system at: http://gms.fldoe.org/gms/gms_home/home.jsp.




                                                     16
DOE 900D
Revised 05/09
                                         REQUIRED INVOICE FORMS
       The following forms are required for agencies that invoice. They provide accountability for financial
      expenditures based on performance deliverables. Each time an invoice is submitted, ALL appropriate
             forms and backup documentation must be included in the invoice request for payment.
                                                                                         Supporting
     Form #                                   Title                                    documentation
                                                                                  MUST accompany forms

                Invoice Form – Return with each invoice.
                This form is available in the Attachments section of this
      NA
                document and will also be available on-line:
                http://www.fldoe.org/workforce/dwdgrants/default.asp




      NA        Projected Invoice Schedule Form - Return with application.



                For Non-Governmental Providers Only, Detail of Salary
                Expenditures
                                                                                Payroll register
   DOE 300
                Form available at: Green Book                                   Timesheets

                http://fldoe.org/comptroller/gbook.asp
                                                                                A copy of all invoices/receipts
                                                                                 must be attached to support this
                Detail of Monthly Transactions
                                                                                 request.
   DOE 301
                                                                                All invoices and receipts must
                Form available at: Green Book
                                                                                 include a legible itemized
                                                                                 description of purchases.


                Adult Education -- Interim and Final
   DOE 499
                Form available at: Green Book




Submit invoices and all supporting documentation to:
      Office of Grants Management
      Florida Department of Education
      325 West Gaines Street, Room 325, Unit B
      Tallahassee, FL 32399-0400
      Attention: Sue Wilkinson




                                                               17
DOE 900D
Revised 05/09
Conditions for Acceptance
The requirements listed below must be met for applications to be considered for review:
   1) Application is received in DOE within the timeframe specified by the RFA
   2) Application includes required forms: DOE 100A or 100B Project Application Form and
      DOE 101 - Budget Narrative Form
   3) All required forms must have the assigned TAPS Number included on the form
   4) All required forms have original signatures by an authorized entity
   5) Application must be submitted to:
          Office of Grants Management
          Florida Department of Education
          325 W. Gaines Street, Room 325
          Tallahassee, Florida 32399-0400

NOTE: Applications signed by officials other than the appropriate agency head identified above must
have a letter signed by the agency head, or documentation citing action of the governing body
delegating authority to the person to sign on behalf of said official. Attach the letter or documentation
to the DOE 100A when the application is submitted.

Submit:
   One application with original signatures
   Four complete copies that are identical to the original application

   Note: It is the submitting agency’s responsibility to assure that four complete copies of the
   application are included in the application package.

Other Forms Required
In addition to the DOE 101-Budget Narrative and DOE 100A - Application, also include:
     Adult General Education Target Form
     Student Data Summary Form / Screen
     Student Intake Form
     Self-Evaluation Form
     Student Performance Form
     Regional Workforce Board Coordination Assurance Form
     Invoice Schedule – if applicable
     Contractual Service Agreements – as applicable
     Application Checklist

Community- and Faith-Based Organizations must also include the following:
   List of current Board of Directors and Articles of Incorporation
   Copy of current operating budget
   Copy of current audit report - if available
   Copy of Chart of Accounts
   Proof of eligibility to operate a business in Florida (signed document from Florida Secretary
    of State)

                                                       18
DOE 900D
Revised 05/09
Method of Review
   All eligible recipients’ applications will be reviewed for approval by FLDOE staff using the
     criteria specified in the Adult Education and Family Literacy Act, and the items outlined in this
     document.
   Eligible recipients may be asked to revise and/or change content stated in their application in
     order to be approved for funding.
   Fiscal information will be reviewed by the Bureau of Contracts, Grants and Procurement, and
     Office of Grants Management staff.
   The Application Review Criteria and Checklist found in the Attachments section will also
     be used by FLDOE staff to review applications.




                                                      19
DOE 900D
Revised 05/09
STUDENT PERFORMANCE FORM                             (Include in Application Package – Do not change or modify this form)

Student Performance: Any measure that is specific to student performance; e.g., test scores, attendance, behavior, award of diplomas,
certificates, etc. Students may include Pre-k, K-12, and adult learners
    (1) Name of Performance and Brief               (2) Method of Evaluating            (3) Method of DOE            (4) Timelines for
                  Description                             Performance                       Verification              Data Collection
Student Performances:

Primary Core Measures
1. Educational Functioning Levels                     Standardized Tests                    Standardized Test Results   NRS
                                                                                                                        (Fall 11)
  Demonstrate improvements in literacy skill
  levels in any of the following: reading, writing
  and speaking in the English language,
  numeracy, problem-solving, English
  language acquisition, and other literacy
  skills.

  NRS reporting requires that the learner
  completes or advances one or more
  educational functioning level(s) from starting
  level measured on entry into the program.
  Gains must be validated through the use
  of a NRS and State of Florida approved
  assessment instruments (see Program
  Background Information in the
  Attachments section) and in educational
  program areas which are reportable to
  the NRS and the state reporting systems.

2. Placement, Entered, Retained –
                                                      Placement Data                        Student Database            NRS
       Entered unsubsidized employment                                                                                 (Fall 11)
       Retained in employment – learner
        remains employed through the third
        quarter after program exit
       Placement in postsecondary education
        or training

3. Students’ receipt of a secondary school
   diploma or its recognized equivalent.              GED Data                              GED Test Results            NRS
                                                                                                                        (Fall 11)

                                                                                       20
DOE 900D
Revised 05/09
     Attachments

   Program Background Information
   Allocation Chart
   Approved Performance Measures
   Regional Workforce Board Coordination Assurance Form
   Self-Evaluation Form
   Adult General Education Target Form Instructions
   Data Collection Requirements – Student Data Summary Form /
    Screen
   Invoice Form
   Projected Invoice Schedule Form
   DOE 100 A, Project Application Form
   DOE 101, Budget Narrative Form
   Projected Equipment Purchases Form
   Application Review Criteria and Checklist
                             Program Background Information
                            Adult Education and Family Literacy

Please note that there are several sources of rules and regulations that govern and impact the
administration of this project. Completing this application is just part of the process. By law, you
must adhere to the information set forth in this document along with all of the rules and regulations
applicable to the project. Additional state and federal resource links are available at:
http://www.fldoe.org/workforce/dwdgrants/default.asp
and
http://www.fldoe.org/workforce/adulted/.



State Priorities Based on the Federal Adult Education and Family Literacy Act

   1. Provide educational services to adults who are functioning at the eighth grade level and below.
   2. Provide educational services to adults who do not have a secondary school diploma or its
       recognized equivalent – General Educational Development (GED).
   3. Strengthen linkages with private sector employers and other agencies as well as workplace
       literacy programs.
   4. Provide English language courses for adults whose native language is other than English.
   5. Disseminate exemplary practices in adult education and family literacy.
   6. Expand recruitment activities and participation of senior adult learners 55 through 61 years of
       age.
   7. Expand Health Literacy Education instruction.
   8. Provide the adult education component of a family literacy program.
   9. Expand transition services to adults with the goal of entering postsecondary education.
   10. Provide professional development to full and part-time adult education teachers.
   11. Provide educational support services to adults with learning disabilities.

Assessment of Adult Education Students, including English Speakers of Other Languages
(ESOL) and English Literacy for Career and Technical Education (ELCATE) Students -- as of
2009

The tests currently approved for use by adult educational agencies are as follows:
(State Board of Education Administrative Rule 6A-6.014 General Requirements for Adult General
Education Program)

Adult General Education Program
       Comprehensive Adult Student Assessment System (CASAS)
       Tests of Adult Basic Education (TABE) Forms 9 and 10

Adult English for Speakers of Other Languages (ESOL) Program
       Basic English Skills Test (BEST) Literacy (now referred to as “BEST Literacy”)
       Basic English Skills Test (BEST) Plus (now referred to as “BEST Plus”)
       Comprehensive Adult Student Assessment System (CASAS)
       Tests of Adult Basic Education, Comprehensive Language Assessment System – English
        (TABE CLAS-E)

                                                 22
                             Program Background Information
                            Adult Education and Family Literacy

All students enrolled in adult education courses that are supported with federal funds must be
pretested with one of the above tests in order to establish baseline EFLs for the students. These
students must also be posttested with an aternate form of the same test in order to determine if any
learning gains have been achieved. When assessing students in federally-supported adult education
courses, programs must follow the guidelines established by the publisher with regard to pretest and
posttest times.

Florida's assessment policy is available at
http://www.fldoe.org/workforce/adulted/pdf/adultedassessment.pdf .

Performance Measures/Goals Based on Deliverables
Awarded projects are based on performance with clearly defined Educational Functioning Levels as
performance measure deliverables.

All Adult General Education projects must address Performance Measures through completion of the
ADULT GENERAL EDUCATION TARGET FORM found at
http://www.fldoe.org/workforce/dwdgrants/adulted.asp.

Primary Core Measures:
According to AEFLA, Section 212 (2)(A) (i-iii)
   1. Acquisition of Educational Functioning Level (Completions)
      Demonstrate improvements in literacy skill levels in any of the following: reading, writing and
      speaking in the English language, numeracy, problem-solving, English language acquisition,
      and other literacy skills.
      NRS reporting requires that the learner completes or advances one or more educational
      functioning level(s) from starting level measured upon entry into the program.
      Completions must be validated through the use of an NRS approved assessment
      instrument.
   2. Placement, Entered, Retained -- address if applicable
      Placement in postsecondary education or training
      Entered unsubsidized employment
      Retained in employment
   3. Receipt of secondary school diploma or its recognized equivalent -- address if
      applicable
      State of Florida High School Diploma obtained by passing the complete battery of General
      Education Development (GED) Tests or receipt of a high school or Adult High School Diploma
      (numbers reported should exclude co-enrolled [K-12] students)




                                                23
                  ACTIVITIES AND SUGGESTED IMPLEMENTATION
             STRATEGIES FOR FAMILY LITERACY EDUCATION PROJECTS
                                   (Optional)

ACTIVITY ONE:
Interactive literacy activities between parents and their children

Suggested implementation strategies may be to:
   Increase quantity and quality of time spent reading, writing, and talking with children and
     listening to children;
   Display positive attitudes toward children, and;
   Communicate positively and effectively with children;
   Apply knowledge of children’s development and behavior management techniques;
   Encourage children’s learning and development by modeling literacy behaviors;
   Use observations of children’s abilities to plan appropriate activities with children;
   Maintain positive, supportive interaction with children; and,
   Apply knowledge of stages of children’s development by refining communication and
     behavior management techniques appropriately over time.

ACTIVITY TWO:
Training for parents on how to be the primary teacher for their children and full partners
in the education of their children

Suggested implementation strategies may be to:
   Increase knowledge of children’s development;
   Improve understanding of their own children’s abilities, strengths, and needs;
   Increase awareness of alternative approaches to child discipline and behavior
     management;
   Increase awareness of their roles as teachers of their children; the importance of
     modeling of literacy practices; knowledge of appropriate ways to support children’s
     learning, etc.;
   Increase awareness of school expectations; learn how to communicate effectively with
     school personnel; and advocate for children;
   Learn and practice life-management techniques: time management, stress
     management, problem solving, use of community resources;
   Support children’s education by promoting school attendance, maintaining involvement
     with school personnel, and participating in school functions;
   Maintain a healthy and supportive home environment and express high expectations for
     children’s achievements; and,
   Support/assist children with homework and school-related activities as needed.




                                              24
                     ACTIVITIES AND SUGGESTED IMPLEMENTATION
             STRATEGIES FOR FAMILY LITERACY EDUCATION PROJECTS
                                         (Optional)
ACTIVITY THREE:
Parent literacy training that leads to economic self-sufficiency

Suggested implementation strategies may be to:
   Improve reading, writing, and math skills;
   Improve English language skills: speaking, understanding, reading, and writing.
   Apply basic and language skills to meet daily life needs (personal, work, family);
   Acquire lifelong learning strategies: self-directed and monitored learning, access
     resources, etc;
   Learn and practice critical-thinking skills and problem-solving strategies;
   Improve interpersonal/communication skills;
   Set academic and career goals; develop plans to attain them;
   Acquire knowledge of career options and their requirements;
   Develop and/or improve employability skills;
   Earn a high school diploma through the GED testing program or course completion;
   Successfully complete examination or entrance requirements related to academic or
     career goals;
   Transition to and successfully complete college, vocational, or job training courses;
   Get a job or a better job; and,
   Continue lifelong and workforce learning through reading and self-directed study.

ACTIVITY FOUR:
An age-appropriate education to prepare children for success in school and life
experiences

Suggested implementation strategies may be to:
   Increase cognitive abilities, especially in language and literacy;
   Learn/improve use of English language;
   Increase self-esteem and initiative;
   Increase social competence (with adults and children, both school and non-school
     environments);
   Develop/improve fine and gross motor abilities;
   Improve/increase self-regulatory behavior (approaches to task or problems) i.e.,
     attention, motivation, curiosity, exploration, and persistence;
   Increase knowledge about themselves, their families, communities, cultures, and the
     world;
   Perform in school at average or higher levels in reading, math, language, etc;
   For non-English speaking children, perform in school at appropriate levels based on
     language skills at entry level; perform at grade level within a stated period of time;
   Succeed in school without (or with minimal need for) remediation or special education
     services; and
   Increase the use of phonemic awareness, systematic phonics, fluency, and reading
     comprehension.



                                             25
                                       ALLOCATION CHART

                              Adult Education and Family Literacy
                                          2010-2011
                                             County         2009-2010         Amount
       Agency             Agency Type
                                             Served       Project Number   Recommended
        Baker             School District     Baker      020-1910A-0CG01      $51,965
         Bay              School District     Bay        030-1910A-0CG01     $182,510
      Bradford            School District   Bradford     040-1910A-0CG02     $57,597
       Brevard            School District   Brevard      050-1910A-0CG01     $453,498
      Broward             School District   Broward      060-1910A-0CG01    $1,871,698
    Calhoun               School District   Calhoun      070-1910A-0CG01     $45,317
  Central Florida
                             College          Levy       422-1910A-0CG01     $70,652
Community College
    Charlotte             School District   Charlotte    080-1910A-0CG01     $189,533
        Citrus            School District    Citrus      090-1910A-0CG01     $183,533
         Clay             School District     Clay       100-1910A-0CG01     $134,012
        Collier           School District    Collier     110-1910A-0CG01     $376,141
      Columbia            School District   Columbia     120-1910A-0CG02     $94,963
       Dade               School District    Dade        130-1910A-0CG01    $3,635,000
   Daytona State
                             College         Volusia     642-1910A-0CG01     $519,876
     College
     DeSoto               School District    DeSoto      140-1910A-0CG01     $99,008
        Dixie             School District     Dixie      150-1910A-0CG01     $46,978
      Escambia            School District   Escambia     170-1910A-0CG01     $161,795
       Flagler            School District    Flagler     180-1910A-0CG01     $69,221
Florida State College
                             College         Duval       162-1910A-0CG01     $771,662
   At Jacksonville
       Franklin           School District   Franklin     190-1910A-0CG01     $39,604
      Gadsden             School District   Gadsden      200-1910A-0CG01     $96,040
       Glades             School District    Glades      220-1910A-0CG01     $38,489
Greater Reading or         Community
Writing Skills Literacy       Based          Orange      485-1910A-0PG01     $97,982
       Council             Organization
         Gulf             School District     Gulf       230-1910A-0CG01     $41,838
      Hamilton            School District   Hamilton     240-1910A-0CG01     $28,000

                                              26
                                   ALLOCATION CHART

                          Adult Education and Family Literacy
                                      2010-2011
                                          County          2009-2010         Amount
     Agency           Agency Type
                                          Served        Project Number   Recommended
      Hardee          School District     Hardee       250-1910A-0CG01      $92,391
      Hendry          School District     Hendry       260-1910A-0CG01     $114,702
     Hernando         School District    Hernando      270-1910A-0CG01     $193,716
    Hillsborough      School District   Hillsborough   290-1910A-0CG01    $1,180,556
    Indian River      School District   Indian River   310-1910A-0CG01     $167,366
 Indian River State
                         College        Okeechobee     562-1910A-0CG01     $75,540
       College
 Indian River State
                         College           Martin      562-1910A-0CG02     $93,500
       College
 Indian River State
                         College         St. Lucie     562-1910A-0CG03     $282,785
       College
      Jackson         School District     Jackson      320-1910A-0CG01     $105,139
     Jefferson        School District    Jefferson     330-1910A-0CG01     $41,921
     Lafayette        School District    Lafayette     340-1910A-0CG01     $33,561
       Lake           School District      Lake        350-1910A-0CG01     $292,010
        Lee           School District       Lee        360-1910A-0CG01     $540,335
      Liberty         School District     Liberty      390-1910A-0CG01     $32,884
     Madison          School District    Madison       400-1910A-0CG01     $52,172
     Manatee          School District    Manatee       410-1910A-0CG01     $344,212
      Marion          School District     Marion       420-1910A-0CG01     $364,803
      Martin          School District      Martin      430-1910A-0CG01     $64,086
Miami-Dade College       College           Dade        132-1910A-0CG01     $987,117
      Monroe          School District     Monroe       440-1910A-0CG01     $109,222
      Nassau          School District     Nassau       450-1910A-0CG01     $86,143
 Northwest Florida
                         College          Walton       462-1910A-0CG04     $79,091
  State College
 Northwest Florida
                         College         Okaloosa      462-1910A-0CG03     $161,423
  State College
      Orange          School District     Orange       480-1910A-0CG01     $871,783
     Osceola          School District     Osceola      490-1910A-0CG01     $220,908
   Palm Beach         School District   Palm Beach     500-1910A-0CG02    $1,324,814


                                           27
                                  ALLOCATION CHART

                         Adult Education and Family Literacy
                                     2010-2011
                                        County         2009-2010          Amount
     Agency          Agency Type
                                        Served       Project Number    Recommended
      Pasco          School District    Pasco       510-1910A-0CG01      $492,116
 Pensacola Junior
                        College        Escambia     172-1910A-0CG01      $161,795
     College
     Pinellas        School District    Pinellas    520-1910A-0CG01      $992,431
       Polk          School District      Polk      530-1910A-0CG01      $728,335
     Putnam          School District    Putnam      540-1910A-0CG01      $115,290
 Santa Fe College       College         Alachua     012-1910A-0CG01      $175,276
    Santa Rosa       School District   Santa Rosa   570-1910A-0CG03      $127,508
      Sarasota       School District    Sarasota    580-1910A-0CG01      $342,328
Seminole Community
                        College         Seminole    592-1910A-0CG01      $311,609
      College
   South Florida
                        College        Highlands    282-1910A-0CG01      $164,653
 Community College
     St. Johns       School District    St. Johns   550-1910A-0CG01      $127,385
  St. Johns River
                        College         Putnam      542-1910A-0CG01      $20,000
 Community College
       Sumter        School District     Sumter     600-1910A-0CG01      $97,869
   Suwannee          School District   Suwannee     610-1910A-0CG01      $73,339
  Tallahassee
                        College           Leon      372-1910A-0CG01      $178,599
Community College
     Taylor          School District     Taylor     620-1910A-0CG01      $51,234
      Union          School District     Union      630-1910A-0CG01      $40,417
     Wakulla         School District    Wakulla     650-1910A-0CG01      $48,271
    Washington       School District    Holmes      670-1910A-0CG01      $40,000
    Washington       School District   Washington   670-1910A-0CG02      $58,637

                                                               TOTAL    $21,616,183




                                          28
                                           APPROVED PERFORMANCE MEASURES
Listed in the table below are the negotiated and actual performance measures, by Educational Functioning Level (EFL), negotiated with
USDOE for 2009-10 and proposed target for 2010-11. These measures have been adopted as Florida standards for the state and local report
card metric. In summary, these measures will form the basis for assessing the extent to which a local program is contributing or detracting from
reaching these benchmarks, and ultimately focusing technical assistance, resources, and professional development where it is most needed.

                                          2006 – 2011 FLORIDA PERFORMANCE MEASURES
                            YEAR 7      YEAR 7      YEAR 8      YEAR 8       YEAR 9      YEAR 9     YEAR 10     YEAR 10     YEAR 11     YEAR 11

    PERFORMANCE             2006-07     2006-07     2007-08     2007-08      2008-09    2008-09      2009-10     2009-10     2010-11     2010-11

      MEASURES               Target      Actual      Target      Actual      Target      Actual      Target      Actual      Target      Actual

ABE Beg Literacy             51%         24%          32%         24%         32%         26%         32%                     27%

ABE Beginning                34%         28%          34%         29%         34%         30%         35%                     31%

ABE Low Intermediate         33%         30%          35%         33%         35%         35%         37%                     37%

ABE High Intermediate        36%         31%          33%         36%         33%         39%         38%                     41%

ASE Low                      58 %        49%          50%         49%         50%         54%         50%                     56%

ASE High                      N/A         N/A         N/A         N/A         N/A         N/A         N/A         N/A         N/A         N/A

ESL Beg Literacy             36%         28%          33%         35%         36%         34%         38%                     35%

ESL Low Beg                  38%         31%          3%          33%         37%         33%         36%                     34%

ESL High Beg                 38%         28%          37%         27%         35%         29%         32%                     30%

ESL Low Intermediate         38%         28%          35%         26%         36%         27%         36%                     28%

ESL High Intermediate        30%         27%          34%         25%         34%         26%         34%                     27%

ESL Advanced                 32%         26%          32%         21%         32%         24%         30%                     25%

Entered Employment           35%         55%          56%         54%         56%         43%         55%                     44%

Retained Employment          78%         62%          64%         56%         64%         52%         64%                     53%

Obtained Diploma/GED         80%         65%          65%         70%         65%         52%         72%                     53%
Entered Postsecondary
Ed/Training
                             35%         96%          90%         47%         90%         46%         55%                     47%




                                                                        29
                                REGIONAL WORKFORCE BOARD
                               COORDINATION ASSURANCE FORM

Complete Section A or B as appropriate and include in application package.

-----Section A

The Superintendent or Agency Head certifies that this application has been submitted to the
Regional Workforce Board and that the activities outlined in the application are consistent with current
Regional Workforce Board plans.


 Signature of Superintendent/Agency Head                   Date Submitted to Regional
                                                           Workforce Board

Regional Workforce Boards are invited to submit comments regarding the application to the
Division of Career and Adult Education, Grants Administration office by May 17, 2010.

Note: Section 112 (b) (8) and 121 (c), Title I, Workforce Investment Act (WIA), sets expectations for
providers of Perkins postsecondary funds, or funds under Title II, WIA, Adult Education and Family
Literacy, to enter into a Memorandum of Understanding with the Regional Workforce Board for
participation in the One-Stop system.




  -----Section B

The Superintendent or Agency Head certifies that this application covers more than one
Workforce Development Region. The activities outlined in this application are related to Workforce
Development and are consistent with the current Regional Workforce Board plans for all regions
included in this application. Application submission to the Regional Workforce Board is not
required.



 Signature of Superintendent/Agency Head                   Date


Note: Section 112 (b) (8) and 121 (c), Title I, Workforce Investment Act (WIA), sets expectations for
providers of Perkins postsecondary funds, or funds under Title II, WIA, Adult Education and Family
Literacy, to enter into a Memorandum of Understanding with the Regional Workforce Board for
participation in the One-Stop system.




                                                  30
                                                           Self-Evaluation Form
                                                Adult Education and Family Literacy Projects

Projects recommended for FY 2010-2011 continuation funding must show successful performance accomplishments during the
2009-10 project year. Any shortfalls or negative answer(s) must be explained below.
Agency name: ____________________________________________________________________ County: _________________
Project # for 2009-10:_________________________ Form prepared by (name and title):____________________________________
Agency project coordinator (name and title): _____________________________________ E-mail: ___________________________
Agency staff designated to submit the NRS Reports through the online database:
(Name and title): _________________________________________________________ E-mail: __________________________



                                                                                  Cells will expand when text is typed.

                                                                                           If NO, recipient must adequately
                                                                           
                Evaluation of FY 2009-10 Project                                                 explain any changes.
                                                                  YES       NO
                                                                                           Use 12-point font and single spacing.
  The agency project coordinator understands requirements of
  the National Reporting System (NRS) on-line reporting via the
  Internet.
  The agency project coordinator has attended or identified a
  date to attend training for National Reporting System (NRS)
  provided by the FL Dept. of Education, Division Career and
  Adult Education.
  The agency project coordinator understands that on-line NRS
  reporting is required.
  Are the services to be provided to the target population for
  2010-11 consistent with the approved 2009-10 project plan?
  Are all applicable collaboration arrangements still in place
  (financial and non-financial)?
  Are grant expenditures directly related to and proportionate
  with performance outcomes achieved in 2009-10?
  Have all projected performances and grant deliverables been
  satisfied to date as stated in the 2009-10 approved plan?

                                                                     31
                                                             Self-Evaluation Form
                                                  Adult Education and Family Literacy Projects

                                                                                                      If NO, recipient must adequately
                                                                                 
                 Evaluation of FY 2009-10 Project                      YES        NO
                                                                                                            explain any changes.
                                                                                                      Use 12-point font and single spacing.
  Are the following 12 Statutory Considerations still in place according to the original competitive application and any approved
  amendments?
     1. Measurable Goals
     2. Past Effectiveness
     3. Serving Those Most in Need
     4. Intensity of Services
     5. Effective Practices
     6. Use of Technology
     7. Real-Life Context
     8. Staffing
     9. Coordination
     10. Flexible Schedules
     11. Management Information
     12. English Literacy

Address the following:                                                                         Cells will expand when text is typed.
What was the total amount of your agency’s AGE 2009-10 funding allocation for this      $
project?
How much has been spent to date?                                                        $
What amount will be spent and/encumbered by June 30, 2010?                              $
If 100% of the total allocation will not be spent and/or encumbered by June 30,2010, explain why:




Any performance shortfalls must be explained by including corrective measures put into place to prevent future shortfalls.
Please respond here and use as much room as necessary to adequately address:

Do you need technical assistance?     Yes _____ No _____

If yes, to facilitate service, please state your need(s) and your program manager will contact you.
Please respond here:
                                                                           32
                                    ADULT GENERAL EDUCATION TARGET FORM INSTRUCTIONS
                                                        2010-2011

The ADULT GENERAL EDUCATION TARGET FORM assists the applicant in determining the projected enrollment and completion targets,
award per EFL completion, and completion rate.

STEPS for completing the Excel form:
     1. Access the ADULT GENERAL EDUCATION TARGET FORM at http://www.fldoe.org/workforce/dwdgrants/adulted.asp.
     2. Save a copy of the form.
     3. Active cells requiring data are in the Provider Information section and columns 3 and 4.
     4. Complete the PROVIDER INFORMATION section by filling in the appropriate fields:
                  Enter the provider (agency) name.
                  Select County Served from the drop down menu. The Maximum County Allocation field will automatically populate with the
                   appropriate maximum county allocation.
                  Enter the name of the provider’s contact person.
                  Enter the e-mail address of the contact person.
                  Enter the title of the contact person.
                  Enter the telephone number, including area code, of the contact person. You do not need dashes or parenthesis.
                  Enter the fax number, including area code, of the contact person. You do not need dashes or parenthesis.
                  Enter the provider requested grant amount. If the requested amount exceeds the maximum county allocation, an error message will
                   appear prompting you to adjust your requested grant amount.
                  Answer whether family literacy services will be provided by selecting yes or no.

      5. Complete the EDUCATIONAL FUNCTIONING LEVEL COMPLETION TABLE by filling in the appropriate fields:
                  In column 3, enter the target number of enrollments for each EFL. Enrollments must be unduplicated, even if a student is served in
                   more than one program.
                  In column 4, enter the target number of completions for each EFL. Completions reported must be unduplicated; for example, a
                   student moving two functioning levels (i.e., earning more than one EFL) should be reported as one completion.
                  If completion targets exceed enrollment targets, an error message will appear and you must adjust enrollments and completions
                   accordingly.
                  Once completed, the provider’s Award per EFL Completion and Completion Rate automatically calculate. See the narrative
                   section of the RFA. If the award per EFL completion exceeds $758, an error message will appear and you must adjust amount
                   requested or completions accordingly.
                        Items are calculated by:
                            o Requested Grant amount ÷ total number of completion targets = Award per EFL Completion
                            o Completion target ÷ Enrollment Target = Completion Rate

      6. Transfer the Total Amount Requested from the Excel form to the DOE 100A form.
      7. Print the completed Excel form and return it with the application.
                                                                            33
                          ADULT GENERAL EDUCATION TARGET FORM INSTRUCTIONS
                                              2010-2011
EDUCATIONAL GAIN DEFINITIONS

ABE/ESL Levels - An educational gain for the ABE/ESL levels is defined as one student moving from one EFL to the next in a given
content area during the project year based on the results from an approved NRS and Florida assessment instrument administered in a
pre- and post-test. Enrollment is unduplicated. In NRS Table 4, a student is reported once at his/her lowest initial functioning level.
    For the completions, only one EFL gain may be earned based on the lowest initial functioning level of the student. For example,
       a student with an ABE Beginning Literacy in Mathematics and an ABE Beginning Basic Ed in Reading has a lowest functioning
       level of ABE Beginning Literacy. In NRS Table 4, if the student moves up an EFL in Reading but did not make a learning gain in
       Mathematics, this report will not show a learning gain.

For more detail on approved NRS and Florida assessment instruments and how they should be used, see the Assessment Technical
Assistance Paper posted at: http://www.fldoe.org/workforce/AdultEd/pdf/AdultEdAssessment.pdf.

ASE Levels – An educational gain for ASE levels is earned based on the successful completion of a GED sub-test, the complete GED
Battery, or an approved Adult High School course. NRS Table 4 completions are dependent upon the ASE Level:

      ASE Low – passing a GED sub-test, earning a high school diploma or GED diploma.
      ASE High – completion of high school diploma or receiving a GED diploma.

Enrollments must be unduplicated, even if a student is served in more than one program.

Note: One or more educational or career goal(s) achievable within the project period must be established for all students upon initial
enrollment in the instructional program.




                                                                       34
                                  Data Collection Requirements
                               Student Data Summary Form / Screen

The elements listed on this form must be included on your agency’s Student Data Summary Form /
Screen.

If your agency does not have a Student Data Summary Form / Screen, you may use the Example
Student Intake Form found on the Web site at: http://www.fldoe.org/workforce/dwdgrants/adulted.asp.

The form used by your agency must also be used by any sub-contracted service providers of your
agency.


                    STUDENT DATA SUMMARY FORM / SCREEN ELEMENTS

                                                                  NEW
             Basic Student Information                  Student Information for
                                                  2010-11 Collection and Reporting
       Required                               Required
       Name                                   Test Name
       Address                                Test Form
       Date of Birth                          Test Level
       Enrollment date                        Test Date
       Separation date                        Test Score
       Attendance hours/Dates(weekly/Monthly) Default goal selection
       Functioning levels                     Multiple follow-up goals
       Goal for Attending

       Recommended
       SSN
       Phone
       E-mail (for on line access)
       Gender
       Race/Ethnicity

                   Participant Status                            Program type
               (student must select One)               (student must select all that apply)
       Employed                                   ABE
       Unemployed                                 ASE/AHS/GED
       Not in Labor Force                         ESL/ESOL

                   Environment Type                         Institutional Programs
                       (if applicable)                            (if applicable)
       Family literacy                            Correctional
       Workplace literacy
       Homeless
       Work-based project learner
       Disability information
       On Public Assistance
       Living in Rural Area

                                                       35
                                                INVOICE FORM
                 Adult General Education, Corrections, Native American Projects for 2010-11

                                          Return this form with each invoice.
ALL agencies that are not paid through the Florida Department of Education, Federal Cash Advance On-line
System, and are paid by Reimbursement of Expenditures or Reimbursement with Performance, must
invoice for reimbursement. This form must be returned with each invoice. See instructions on the Project
Award Notification, DOE 200, to determine reimbursement requirements for awarded project(s).

Provider Name: _______________________________________            Project Number:____________________

Provider Address: _____________________________________              Phone Number: __(___)______________

                _____________________________________                Provider’s Award
                                                                     per Completion ($): _________________
                ____________________ Zip ______________           (Transfer amount from the appropriate project Target form.)


        Indicate the project this invoice is reporting by checking () the appropriate box below.
     Adult General Education                             Corrections                          Native American

Providing literacy services? Yes          No

       Invoice # _______________              Dates of Service for this Invoice _______________________

                                                                      Provider’s Award              Amount to
         Educational Functioning Levels        Number of EFL           per Completion                Invoice
                     (EFLs)                     Completions
                                                                      Transfer from above.      (Columns B x C)
                        A                            B                          C                     D
       ABE Beginning Literacy                                    $                              $
       ABE Beginning Basic Ed                                    $                              $
       ABE Low Intermediate                                      $                              $
       ABE High Intermediate                                     $                              $
                          ABE Subtotals                          $                              $
       ASE Low                                                   $                              $
       ASE High – High School / GED
                                                                 $                              $
       Completion
                          ASE Subtotals                          $                              $
       ESL Beginning Literacy                                    $                              $
       ESL Low Beg                                               $                              $
       ESL High Beg                                              $                              $
       ESL Low Intermediate                                      $                              $
       ESL High Intermediate                                     $                              $
       ESL Advanced                                              $                              $
                           ESL Subtotals                         $                              $
                                Grand Total                      $                              $

_____________________________
Print Name of Invoice Preparer

_____________________________         ___________________
Signature of Invoice Preparer         Date


                                                          36
                                 PROJECTED INVOICE SCHEDULE FORM
                    Adult General Education, Corrections, Native American Projects for 2010-11

                                          Return this form with the application.

Provider Name: _______________________________________              Phone Number: __(___)_____________

Provider Address: _____________________________________

                 _____________________________________

                 ____________________ Zip ______________


Instructions for completing the Projected Invoice Schedule Form:
It is recommended that a minimum of 2 invoices be submitted per program year (mid-term and final) with a
maximum of 6 invoices and that the applicant comply with the invoice schedule approved with the original
application. Applicants may duplicate the form up to a total of 6 invoices. The Applicant must complete the
Projected Invoice Summary below, by entering the number of EFLs and estimated budget amount per invoice for
each invoice required.


          Indicate the project this invoice is reporting by checking () the appropriate box below.
      Adult General Education                         Corrections                       Native American

Providing literacy services? Yes         No


                                         PROJECTED INVOICE SCHEDULE


                                                                                                      Grand
                           Invoice #1 Invoice #2 Invoice #3 Invoice #4 Invoice #5 Invoice #6
                                                                                                      Totals

      Number of EFLs

      Budget Amount
                          $          $            $             $            $          $         $
      per Invoice
      Invoice Date
      (Month/Day/Year)


If you have any questions regarding how to complete this form, please contact the appropriate program
manager.


___________________________
Print Name of Invoice Preparer

_____________________________       ___________________
Signature of Invoice Preparer       Date




                                                         37
                                                                     .
                                                                                                         TAPS Number
                              FLORIDA DEPARTMENT OF EDUCATION                                               11B008
                                      Project Application
Please return to:                                      Program Name:                    DOE USE ONLY

Florida Department of Education      Adult Education and Family Literacy                Date Received
Bureau of Grants Management                Adult General Education
Room 325B Turlington Building
325 West Gaines Street
                                                 Continuation
Tallahassee, Florida 32399-0400             Fiscal Year 2010-2011
Telephone: (850) 245-0498
Suncom: 205-0498
                       B) Name and Address of Eligible Applicant:                            Project Number (DOE Assigned)




                                                D)
C)      Total Funds Requested:                                           Applicant Contact Information

        $                                       Contact Name:                           Mailing Address:


                                                Telephone Number:                       SunCom Number:

DOE USE ONLY
                                                Fax Number:                             E-mail Address:
        Total Approved Project:

        $
                                                       CERTIFICATION


I, ______________________________________________, (Please Type Name) do hereby certify that all facts,
figures, and representations made in this application are true, correct, and consistent with the statement of general
assurances and specific programmatic assurances for this project. Furthermore, all applicable statutes, regulations, and
procedures; administrative and programmatic requirements; and procedures for fiscal control and maintenance of
records will be implemented to ensure proper accountability for the expenditure of funds on this project. All records
necessary to substantiate these requirements will be available for review by appropriate state and federal staff. I further
certify that all expenditures will be obligated on or after the effective date and prior to the termination date of the
project. Disbursements will be reported only as appropriate to this project, and will not be used for matching funds on
this or any special project, where prohibited.

Further, I understand that it is the responsibility of the agency head to obtain from its governing body the authorization
for the submission of this application.



E)      ________________________________________________
                    Signature of Agency Head

DOE 100A
Revised 12/07




                                        Page 1 of 2                      Dr. Eric J. Smith, Commissioner

                                                                38
                                                              .


                            Instructions for Completion of DOE 100A


   A. If not pre-printed, enter name of the program for which funds are requested.

   B. Enter name and mailing address of eligible applicant. The applicant is the public or non-public
      entity receiving funds to carry out the purpose of the project.


   C. Enter the total amount of funds requested for this project.


   D. Enter requested information for the applicant’s contact person. This is the person responsible for
      responding to all questions regarding information included in this application.


   E. The original signature of the appropriate agency head is required. The agency head is the
      school district superintendent, university or community college president, state agency
      commissioner or secretary, or the president/chairman of the Board for other eligible applicants.


      Note: Applications signed by officials other than the appropriate agency head identified above
       must have a letter signed by the agency head, or documentation citing action of the governing body
       delegating authority to the person to sign on behalf of said official. Attach the letter or
       documentation to the DOE 100A when the application is submitted.




DOE 100A
Revised 12/07


                                     Page 2 of 2                    Dr. Eric J. Smith, Commissioner


                                                         39
                                                        .

  A)
                                                                                              TAPS Number
       Name of Eligible Recipient:
  B)                                                                                                11B008

       Project Number: (DOE USE ONLY)

                        FLORIDA DEPARTMENT OF EDUCATION
                              Budget Narrative Form
                                                                                              (4)
   (1)         (2)                                (3)                                       FTE              (5)
FUNCTION     OBJECT                   ACCOUNT TITLE AND NARRATIVE                         POSITION      AMOUNT




                                                                                       C) TOTAL         $




 DOE 101
 Revised 12/07                       Page 1 of 2            Dr. Eric J. Smith, Commissioner




                                                   40
                                                                           .
                                                    Instructions
                                                Budget Narrative Form
This form should be completed based on the instructions outlined below, unless instructed otherwise in the Request for Proposal (RFP) or
Request for Application (RFA).

A.    Enter Name of Eligible Recipient.

B.    (DOE USE ONLY)
COLUMN 1
FUNCTION: SCHOOL DISTRICTS ONLY:
              Use the four digit function codes as required in the Financial and Program Cost Accounting and Reporting for Florida Schools
              Manual.

Column 2
OBJECT:       SCHOOL DISTRICTS:
              Use the three digit object codes as required in the Financial and Program Cost Accounting and Reporting for Florida Schools
              Manual.

              COMMUNITY COLLEGES:
              Use the first three digits of the object codes listed in the Accounting Manual for Florida’s Public Community Colleges.

              UNIVERSITIES AND STATE AGENCIES:
              Use the first three digits of the object codes listed in the Florida Accounting Information Resource Manual.

              OTHER AGENCIES:
              Use the object codes as required in the agency’s expenditure chart of accounts.

COLUMN 3 - ALL APPLICANTS:
ACCOUNT TITLE: Use the account title that applies to the object code listed in accordance with the agency's accounting system.
NARRATIVE: Provide a detailed narrative for each object code listed. For example:
    SALARIES - describe the type(s) of positions requested. Use a separate line to describe each type of position.
    OTHER PERSONAL SERVICES – describe the type of service(s) and an estimated number of hours for each type of position. OPS is
     defined as compensation paid to persons, including substitute teachers not under contract, who are employed to provide temporary
     services to the program.
    PROFESSIONAL/TECHNICAL SERVICES - describe services rendered by personnel, other than agency personnel employees, who provide
     specialized skills and knowledge.
    CONTRACTUAL SERVICES AND/OR INTER-AGENCY AGREEMENTS - provide the agency name and description of the service(s) to be rendered.
    TRAVEL - provide a description of each type of travel to be supported with project funds, such as conference(s), in district or out of
     district, and out of state. Do not list individual names. List individual position(s) when travel funds are being requested to perform
     necessary activities.
    CAPITAL OUTLAY - provide the type of items/equipment to be purchased with project funds.
    INDIRECT COST - provide the percentage rate being used. Use the current approved rate. (Reference the DOE Green Book for
     additional guidance regarding indirect cost.)

COLUMN 4 – MUST BE COMPLETED FOR ALL SALARIES AND OTHER PERSONAL SERVICES.
     FTE - Indicate the Full Time Equivalent (FTE based on the standard workweek for the type of position) number of positions to be
     funded. Determine FTE by dividing the standard number of weekly hours (e.g., 35 hours) for the type of position (e.g., teacher aide) into
     the actual work hours to be funded by the project.

COLUMN 5

     AMOUNT - Provide the budget amount requested for each object code.
C.   TOTAL - Provide the total for Column (5) on the last page. Must be the same amount as requested on the DOE-100A or B.

DOE 101
Revised 12/07                                 Page 2 of 2                      Dr. Eric J. Smith, Commissioner




                                                                      41
                                                                  .
                                          Florida Department of Education
                                       Division of Career and Adult Education

                                  PROJECTED EQUIPMENT PURCHASES FORM

Equipment projected to be purchased from this grant must be submitted on this form or in a format that contains the
information appearing on this form.

A) ___________________________________________________
                                                                                                              TAPS Number
       Name of Eligible Recipient
                                                                                                                      11B008
B) ___________________________________________________
       Project Number (DOE USE ONLY)

Agencies are accountable for all equipment purchased using grant funds including those below the agencies threshold.

                                       PROJECTED EQUIPMENT PURCHASES
                                              (Cells will expand when text is typed.)


                                                                                                              ITEM        TOTAL
         FUNCTION      OBJECT      ACCOUNT                                      SCHOOL /        NUMBER
ITEM                                                   DESCRIPTION                                            COST       AMOUNT
           CODE         CODE         TITLE                                      PROGRAM         OF ITEMS
  #                                                                                                            ($)          ($)
              A            B            C                     D                         E            F            G            H
   1


   2


   3


   4


   5


   6


   7


   8


   9


  10


                                                      Inventory Guidelines

The following elements are required on the inventory of all equipment purchased.

EDGAR 80.32(d)(1): Property records must be maintained that include a description of the property, a serial number or other
identification number, the source of property, who holds title, the acquisition date, and cost of the property, percentage of
Federal participation in the cost of the property, the location, use and condition of the property, and any ultimate disposition
data including the date of disposal and sale price of the property.

State Requirements for inventory elements are located in Rule 69I-72.003, Florida Administrative Code, Recording of Property.

Does the agency’s inventory system contain all required federal and state elements listed above?
                                                                                                      YES    NO



                                                                  42
                                                    .


                                  Florida Department of Education
                               Division of Career and Adult Education

                           PROJECTED EQUIPMENT PURCHASES FORM

                                     Instructions for Completion

This form should be completed based on the instructions outlined below, unless instructed otherwise in
the Request for Proposal (RFP) or Request for Application (RFA). Use multiple forms as needed.

   A. Enter Name of Eligible Recipient.
   B. Project Number (DOE USE ONLY)

COLUMN A - FUNCTION CODE:               SCHOOL DISTRICTS ONLY: Use the four digit function codes
                                        as required in the Financial and Program Cost Accounting and
                                        Reporting for Florida Schools Manual.

COLUMN B - OBJECT CODE:                 SCHOOL DISTRICTS: Use the three digit object codes as
                                        required in the Financial and Program Cost Accounting and
                                        Reporting for Florida Schools Manual.

                                        COMMUNITY COLLEGES:
                                        Use the first three digits of the object codes listed in the
                                        Accounting Manual for Florida’s Public Community Colleges.

                                        UNIVERSITIES AND STATE AGENCIES:
                                        Use the first three digits of the object codes listed in the Florida
                                        Accounting Information Resource Manual.

                                        OTHER AGENCIES: Use the object codes as required in the
                                        agency’s expenditure chart of accounts.

COLUMN C – ACCOUNT TITLE:               Use the account title that applies to the object code listed in the
                                        accordance with the agency’s accounting system.

COLUMN D – DESCRIPTION:                 Provide detailed descriptions/specifications of all equipment
                                        items to be purchased that have a projected unit value of $1000
                                        (State’s threshold) or more with a useful life of one year or
                                        more.

                                        Note: If the agency has a threshold of less than $1000 the lower
                                        amount is the guiding threshold.

COLUMN E – SCHOOL/PROGRAM:              Provide the name of the school and the name of the program for
                                        which the equipment is being purchased.

COLUMN F – NUMBER OF ITEMS:             Provide the total number purchased of this item.

COLUMN G – ITEM COST:                   Provide the projected cost for each item.

COLUMN H – TOTAL COST:                  Provide the total projected cost of all items.

                                                   43
                                              Adult General Education
                                        Continuation - Fiscal Year 2010-2011

                            APPLICATION REVIEW CRITERIA AND CHECKLIST

    Include this form in the application package.
    Place all items requested in the order indicated below.
    Include only the items requested.
    Place page numbers on every page consecutively, at the bottom, beginning with the DOE 100A as
     page 1. Page numbers written by hand are permissible if electronic numbering is a problem.
    Staple upper left corner of the complete application package (no spiral bindings, notebooks or
     cover pages, please).

                                                                                           DOE Staff
Placement                                                                 Applicant      Check appropriate
                                              Item                                           box below
  Order
                                                                          Indicate
                                                                            Page
                                                                                      Complete    Incomplete
ITEMS                                                                     Numbers
                                                                           Below
     1          DOE 100A, Project Application – with original signature
     2          DOE 101, Budget Narrative Form
     3          Projected Equipment Purchases Form or other equipment
                documentation
     4          Project Invoice Schedule Form – if applicable
                Regional Workforce Board Coordination Assurance
     5
                Form
     6          GEPA Summary
     7          Application Review Criteria and Checklist Form
NARRATIVE
     8          1. Project Design
                   a. Project Summary
                   b. 12 Statutory Considerations for Compliance
                   c. Sub-contracted Services
                   d. Self-Evaluation Form
                   e. Adult General Education Target Form
                   f. Data Collection Requirements
                   g. Student Data Reporting
                2. Support for Next Generation / Reading / Math &
                   Science
                3. Dissemination/Marketing
COMMUNITY-BASED AND FAITH-BASED ORGANIZATIONS – must include the following
     9           List of current Board of Directors and Articles of
                  Incorporation
                 Copy of current operating budget
                 Copy of current audit report – if available
                 Copy of Chart of Accounts
                 General Terms, Assurances and Conditions for
                  Participation in Federal and State Programs
                 Proof of eligibility to operate a business in Florida
                  (signed document from Florida Secretary of State)
 I:\RFA - RFP's\10-11\Adult Ed\age_rfa.doc    4/13/2010 2:22 PM

                                                             44

				
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