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					        MADEIRA GIRLS
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Table of Contents
Mission Statement  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .3

Non-Discrimination Policy  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .3

Board of Directors  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .5

Student Government Officers  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .6

Daily Schedule  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .7

Academic Information  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .8

Technology at Madeira  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .21

Student Conduct  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .25

Student Life .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .30

Residential Life  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .37

Day Student Information  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .46
The Health Center  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .48

Just for Parents  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .52
Mission Statement
The mission of the Madeira School was clearly envisioned by the founder Lucy Madeira in 1906. She believed that it was
both our duty and our privilege to help young women to understand their changing world and have the confidence to live
lives that are of their own making, their own passions, their own dreams.

At The Madeira School, we believe that the most effective and ethical leaders for tomorrow, whether academic, artistic,
athletic, political, social, or professional, will be those possessing a clear sense of self, of community, and of the world, as
well as a strong commitment to lifelong learning and social service.

Madeira provides a rich and varied community that appreciates the distinctive social, emotional, and academic needs of
young women. In our commitment to the mission of Lucy Madeira, we strive to empower and encourage the Madeira student
to explore her interests, develop her abilities, act with self-confidence and compassion, and assume responsibility for her
actions in the global community.

Non-Discrimination Policy
The Madeira School is strongly committed to equal opportunity for its girls and employees. The School does not discriminate
on the basis of race, color, religion, gender, age, sexual orientation, or national or ethnic origin in its hiring practices and
housing policy and admits girls of any race, color, religion, age, sexual orientation, and national or ethnic origin. All girls
are accorded all rights, privileges, and access to programs and activities that are available at the School. The School actively
seeks diverse candidates for employment and admission.

                                                      MADEIRA GIRLS
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                                                                           July 2008

Dear Madeira Parents and Students:

On behalf of the entire Madeira community, I welcome families who are new to the Madeira School. We are pleased that
you are joining us, and we look forward to meeting you at the start of the upcoming school year and to seeing you at school
events throughout the coming years. To those families who are already a part of our community, welcome to yet another
school year. I know you will join me in helping out new families and girls get accustomed to Madeira, and I know that, in the
best Madeira tradition, you will help any way you can to make this a successful school year for all of our girls and families.

This Student/Parent Handbook describes Madeira’s rules and regulations, academic policies, traditions, and opportunities.
While it is just one of the many tools that we provide to girls and their parents to help facilitate a smooth transition into a new
school year, it is a very important one, and we ask that you and your daughter both read it before school starts. While it is
important for you and your daughter to know and understand our school rules and regulations, it is equally important that you
know how things work at Madeira. The Student/Parent Handbook will tell you everything from when to expect report cards
to when a girl can have guests on campus. So please read it with your daughter, then keep it handy because you will refer to
it frequently throughout the year. Of course, the Student/Parent Handbook should supplement, not substitute for, a phone call
or email to any of us if you have a question or concern.

We are excited about the upcoming school year. We believe that our community is a safe, fun, nurturing, stimulating, and
structured environment for your daughter. We expect that you and she will have a successful experience here. I look forward
to working with you, as together we strive to help your daughter achieve her personal best at Madeira.


                                                                           Elisabeth Griffith, Ph.D.

Board of Directors 2008-2009
     Katherine Armstrong (Margaret ’10), President, Parents’ Association
     Jean Ann Stewart Banker ’73
     Tamera Smith Brown ’83
     Benton Burroughs, Jr. (Rachel Walker ’03)
     Carolyn Alford Cason ’69
     Sarah Pettit Daignault ’66
     Kimberly Williamson Darden ’75
     CeCe Davenport ’89
     Katharine Beal Davis ’64
     Arthur Dean (Angela ’08, Christina ’11)
     Frances von Stade Downing ’74
     Alice Ayres Edmonds ’91
     Elisabeth Griffith, Headmistress
     Robert Harriman (Krista ’07)
     Laura Hirschfeld ’84, President, Alumnae Association
     Prill Hurd ’38, Director Emeritus
     Margaret (Meg) Koster ’83
     Jane Krumrine Lawson-Bell ’76, President
     Nancy Montgomery ’60
     Misti Mukherjee ’84
     Lori Parker ’82
     David Parks (Madeline ’10), Parents’ Fund Representative
     Clark Ragsdale (Lindsey ’07)
     Mary Cosby Rinehart ’57
     Jennifer Evers Shakeshaft ’91
     Catherine Harris Shraga ’70, Vice President, Alumnae Association
     Betsy Licht Turner ’77
     Tom Vandeveer (Mareika ’07)
     Linda Waterman ’58
     Dan Wellington (Kristin ’02)
     G. Cabell Williams, III (Virginia ’07, Katherine ’11)

Student Government
Student Government                                                  Class Officers
Head of Boarding        Sarah Yarborough ’09                        Class of ‘09: President: Rita Morency
Head of Day             Courtney Fox ’09                                          V-Pres: Kate Malakoff
Head of Judiciary       Justine Davenport ’09                       Class of ‘10: President: Amy Hwang
Head of Social          Campbell Estes ’09                                        V-Pres: Meg Armstrong
Head of Education       Amanda Coston ’09                           Class of ‘11: President: Christina Dean
White Team Captain      Eva Coll ’09                                              V-Pres: Faith Whang
Red Team Captain        Danielle Landau ’09                         Class of ‘12: President:
Head of STAMP           Clare Harris ’09                                          V-Pres:
Co-Heads of STARS       Lisa Friedman ’09
                        Min Kyung Kim ’09
Head of SWING           Melissa Berkowitz ’09
Co-Heads of Ambassadors Woo Joo Shim ’09
                        Sabeen Qureshi ’09

House Leadership
House       Head of House                     Asst . HOH                 Asst . HOH
Main        Young Min Cho ’09                 Kathleen Peardon ’10       Renee Mattox ’10
North       Nelly Cubahiro ’09                Ana Olson ’10              Ho Sun Lew ’11
South       Nina Yang ’09                     Ashley Odai-Afotey ’11     Marianne Kim
East        Ye Ji Kim ’09                     Sally McHugh ’10           Yoo Jin Rhie ’11
West        Jamaica Parker ’09                So Jung Park ’11           Jee Sun Kim ’11
New         Dorothy McQuaid ’09               Hannah Kim ’10             Jing Tian ’09

Co-Heads: Sabeen Qureshi and WooJoo Shim
Olukemi Adegoroye ‘09, Soohyun Bahk ‘11, Lauren Belayneh ‘11, Hye Yeon Chang ‘10, Taylor Davis ‘10, Sheycha Dem ‘10,
Virginia Frediani ‘11, A Young Jin ‘09, Kelsey Kelly ‘10, Min Kyung Kim ‘09, Caroline Wattenmaker ‘10

Co-Heads: Min Kyung Kim and Lisa Friedman
Boarding: Lurian Abell ‘09, Elise Ablin ‘11, Lily Alverson ‘09, Lena Badr ‘11, Rachel Begeman ‘11, Lauren Belayneh
‘11, Chelsea Boyle ‘09, Whitney Chronister ‘09, Kiyah Crittendon ‘10, Nelly Cubahiro ‘09, Taylor Davis ‘10, Penelope
Drumming ‘09, Campbell Estes ‘09, Stephanie Himelfarb ‘10, Annie Hines ‘10, HaeRim Hong ‘09, Tess Jin ‘09, Do Yeon
Kim ‘10, Hannah Kim ‘10, Seung Hyun Kim ‘10, Marianne Kim ‘10, Ye Ji Kim ‘09, Sharon Lee ‘10, Sally McHugh ‘10,
Nicole Miller ‘11, Lydia O’Brien ‘11, Ashley Odai-Afotey ‘11, Delilah Ohrstrom ‘09, Ana Olson ‘10, Miriam Orinda ‘09,
Janet Osunsan ‘09, Jacquelyn Ozburn ‘09, Jamaica Parker ‘10, Alex Psaris ‘09, Bishop Reid ‘11, Daniela Rodriguez ‘10,
WooJoo Shim ‘09, Min Ha Son ‘09, Elizabeth Stupay ‘09, Sarah Yarborough ‘09, Mia Young ‘10
Day: Jenna Andrews ‘10, Margaret Armstrong ‘10, Sarah Armstrong ‘09, Melissa Benton ‘10, Margaret Berkowitz ‘11,
Maddy Brown ‘10, Laura Cantwell ‘10, Sarah Connolly ‘10, Amanda Coston ‘09, Lisa Friedman ‘09, Anne Friend ‘10,
Elizabeth Gambal ‘10, Caroline Guensberg ‘10, Clare Harris ‘09, Julia Karnaze ‘10, Lindsay McBride ‘11, Lindsey Miller
‘09, Caroline Minchew ‘10, Adrienne Muss ‘10, Madeline Parks ‘10, Becca Porte ‘10, Jenna Pugrant ‘10, Alex Puritz ‘09,
Kathleen Swift ‘10

Daily Schedule
Monday - Friday
7:00 a.m.                 Rising bell
7:00 – 7:45 a.m.          Breakfast
7:50 a.m. – 4:00 p.m.     Classes
4:00 p.m. – 6:00 p.m.     Sports/Activities
5:30 – 7:00 p.m.          Senior dinner
6:00 – 7:00 p.m.          Dinner
6:00 p.m.                 Wednesday night Seated Dinner
6:30 – 7:30 p.m.          Activities period/Free time
7:00 p.m.                 Guest departure time
7:30 p.m.                 Boarders check in
7:30 – 9:30 p.m.          Study hall
7:30 p.m. – 6:30 a.m.     Quiet hours
10:00 p.m.                House bell
11:00 p.m.                Lights out for ninth graders and tenth graders (Sun. – Thurs.)
11:00 p.m.                In room for eleventh graders (Sun. – Thurs.)

Friday Night
5:30 – 6:30 p.m.          Dinner
7:30 p.m.                 Boarders check in
Midnight                  House bell

10:30 a.m. – 12:45 p.m.   Brunch (Boarders check in with AOD)
5:30 – 6:30 p.m.          Dinner
7:30 p.m.                 Boarders check in
Midnight                  House bell

10:30 a.m. – 12:45 p.m.   Brunch (Boarders check in with AOD)
5:30 – 6:30 p.m.          Dinner
6:00 p.m.                 Boarders return from weekend overnights and trips
7:30 p.m.                 Boarders check in
7:30 – 9:30 p.m.          Study hall
7:30 p.m. – 6:30 a.m.     Quiet hours
11:00 p.m.                Lights out for ninth graders and tenth graders
11:00 p.m.                In room for eleventh graders

Academic Information
Graduation Requirements                                          Academic Expectations
   •	 Graduation Requirements                                       •	 Classroom Expectations
   •	 Activities Requirements                                       •	 Academic Honesty
   •	 Early Departure to College
   •	 English for Speakers of Other Languages                    Attendance Policy
                                                                    •	 Absences
Academic Support System                                             •	 Medical Leave
   •	 Academic Office                                               •	 Attendance at Activities and Clases Which Meet
   •	 Advisors                                                         Once a Week
   •	 Conference Time and Conferences                               •	 Make-up Policy
   •	 Daytime Study Areas                                           • Suspension
   •	 Evening Monitored Study Hall                                  •	 Withdrawing from a Class
   •	 Peer Tutoring                                                 •	 Inclement Weather
   •	 Study Groups
   •	 Tutoring                                                   Co-Curriculum Program
   •	 Skills Center                                                 •	 School Rules
                                                                    •	 Attendance
Evaluation                                                          • Planned Absence
   •	 Grading                                                       • Tardies
   •	 Homework Guidelines                                           • Illness
   •	 Tests and Quizzes/Test Calendar                               • Closed Placements
   •	 Grace Periods                                                 • Transportation
   •	 Exams                                                         • Lunch
   •	 Advanced Placement (AP) Exams                                 • Leaving Work
   •	 Report Cards                                                  • Dress
   •	 Interim Reports                                               • Assignments and Reports
   •	 Academic Warning                                              • Co-Curriculum Snow Day Policy
   •	 Academic Difficulty Form                                      • Junior/Senior Showcase
   •	 Academic Probation

Graduation Requirements
          Students must complete 19 credits to graduate. Successful completion (passing grade) of a full-year course earns
one (1) credit. Successful completion (passing grade) of a semester course earns one-half (1/2) credit. A student must take
and pass a minimum of four (4) credited courses each semester. Required credits cannot be met by summer school.
          New students may take no more than five courses the first semester at Madeira. (This does not include the
activities program or the Co-Curriculum program requirement.) Returning students may apply for a sixth course prior to the
registration of the course. New students may apply for a sixth course prior to the second semester. Summer work can be
used for acceleration, not for completion of a graduation requirement.
          Students must also pass the Co-Curriculum program requirement each year. See the Co-Curriculum section of this
handbook for requirements. Students must also pass the activities requirement.

Graduation requirements for students who enter in ninth or tenth grade:
Arts (Performing or Visual) One year
English                     Four years (must pass both semesters of senior English)
History                     Two years (Modern World History and U.S. History or equivalent)
Language                    Successful completion of Madeira third level. Students who transfer in tenth grade
                            must complete at least one year of Madeira language even if they place beyond the third level.
Mathematics                 Three years at Madeira
Science                     Two years at Madeira
Physical Education          Mastery of water safety test and activity/PE credits
Co-Curriculum               All years at Madeira
Activities                  For the classes of 2009, 2010, and 2011 twelve activity credits, including six activity/PE
                            credits if student enters in ninth grade. For the class of 2012 twelve activity credits including
                            eight PE/activity credits.

Graduation requirements for students who enter in eleventh grade:
Arts (Performing or Visual) One-half year at Madeira of full year at previous school
English                     Two years at Madeira (must pass both semesters of senior English)
History                     One year at Madeira—U.S. History (If a year of U.S. History was taken in tenth grade,
                            contact the academic dean for options)
Language                    Two years at Madeira if student places into Level I or II; one year if student places into
                            Level III or above.
Mathematics/Science         Three years at Madeira/Two years at Madeira so long as both disciplines are studied
Physical Education          Mastery of water safety test and three activity/PE credits
Co-Curriculum               Two years at Madeira
Activities                  Six activity credits, including three activity/PE credits

Early Departure for College
         In rare instances, a Madeira junior will complete eleventh grade and then go to college rather than completing her
senior year at Madeira. If a girl has such a plan, she is urged to contact the headmistress, the director of college counseling,
and the academic dean as soon as possible to discuss these plans.
         If a girl chooses to attend college before she earns her Madeira diploma, but still wishes to receive a Madeira
diploma, special arrangements must be made in advance in writing with the headmistress. At a minimum, the student must
complete the remaining credits required for Madeira graduation (with the exception of Co-Curriculum and activities) at the
college level. Upon completion of those credits, the student, only with advance written approval from the headmistress, may
submit her college transcripts to the Academic Office at Madeira. If the academic dean accepts the college credits as fulfilling
remaining Madeira requirements, then the Madeira diploma will be mailed to the student. A girl who chooses to leave school
before her graduation will not be invited to participate in Affirmation, Graduation, and any senior activities, although she is
welcome to attend Reunion activities.

English for Speakers of Other Languages (ESOL)
         Students in the ESOL program receive accommodations and are required to meet extra expectations when choosing
their courses. ESOL students are exempt from the language requirement. They earn credit for their ESOL courses. Contact
the Academic Office for further information.

Academic Support System
Academic Office
          The academic deans work with students to help them understand how to achieve successful academic careers at
Madeira. Functioning as resources in addition to teachers and the advisor, an academic dean can help students build study
skills or set priorities. Students are encouraged to stop by the Academic Office for a visit. On occasion the academic dean
may ask a student to come in for a chat about her academic goals, her recent successes, or her academic needs.

         Every year each student will be assigned an academic advisor as a resource for school and community-related
information as well as issues related to the student’s grade level and the student’s individual progress. The relationship
between advisor and advisee is an important one. Advisors meet with their advisees in small groups on a weekly basis. All
students change advisors annually.
         Advisors have received training in referring problems or concerns to another professional better able to help should
such a need arise. All advisors are coached and supervised by their lead advisor and academic dean.
         If parents have any questions about their daughter, they are encouraged to talk to her advisor first. The advisor
knows more about the student than most other adults on campus. Parents may refer to the department telephone numbers at
the back of this handbook to reach the advisor.

   • Give academic advice, oversee advisees’ schedules, approve all schedule changes, approve absence forms, monitor
      “blue sheets,” review report cards, and work to find solutions to academic or attendance difficulties
   • Give advice and feedback on advisee’s behavior
   • Communicate with advisee’s parents
   • Meet weekly with advisees and attend advisee/advisor events
   • Attend class meetings

   • Meet weekly with their advisor
   • Work with their advisor and teachers to maintain academic successes or to resolve academic or attendance problems
   • Main open communication with their advisor.

Conference Time and Conferences
           Conference time is scheduled into each class day to allow students the opportunity for additional attention and extra
help from teachers. These periods allow time for students to work individually or in groups with their teachers, who are in
their classrooms until 4:00 p.m. When teachers offer or require conference help, students are expected to come for that help.
           Additional conferences may be scheduled at the mutual convenience of teacher and student. Students are encouraged
to initiate conferences as they feel they need them. Scheduled conferences take precedence over most extracurricular
activities that are not class- or sports-related. Students on teams will have time to meet with their teachers before the start of
practices on some days.
           Conferences among parents, faculty, and administrators may be requested by the School or family. Parents may
request a conference by contacting the Academic Office.

Daytime Study Areas
         During the day, all students are encouraged to study in designated teachers’ rooms, the student center, or the library.
They are permitted to socialize in Main Living Room, in the dorms, or in the student center, but not in the halls of the class
buildings. Students may be required to attend supervised study hall during their unscheduled class periods.

Evening Monitored Study Hall
         Evening monitored study hall is open to all students and required for all ninth grade boarders, new tenth grade
boarders, and certain students in need of academic assistance, from 7:30 p.m. – 9:30 p.m., Sunday through Thursday. The
study hall period is a quiet, proctored period in which students work individually with their books on their course work. No
computer use is allowed during this time.

Peer Tutoring/STAMP (Students Tutoring and Mentoring Peers)
         The Academic Office coordinates the peer tutoring program, which pairs students with an expertise in a subject with
students needing extra help. Often the use of a peer tutor will be a perfect complement to teacher conferences.

Study Groups
         Many girls enjoy studying in groups. Usually, girls take the initiative for forming their own study groups, but
teachers and advisors can provide advice on forming the most beneficial group.

          The academic dean, in consultation with teachers, may recommend or require tutoring if a girl had had a significant
absence or appears to have significant gaps in her learning. The school asks that parents and girls not employ tutors without
first discussing the options with an academic dean. It may be that school supports, such as conference time, are not being
properly used, and that employing a tutor is a premature step or a step that does not support the goal of independent learning.
Girls also need to understand how to work with a tutor in a way that does not put them at odds with our academic honesty
requirements. The Academic Office can often recommend tutors who are familiar with the School’s expectations. Girls
in AP-level courses should not be working with tutors; instead, they should be redirected to a course that offers a more
appropriate challenge.

Skills Center
         The Skills Center, adjacent to the Academic Office, offers students a pleasant and technology-rich place to do
academic work. The academic dean monitors the students’ use of the Skills Center, which also provides a spot for peer tutors
and students to work, or for a teacher to offer students tips during a conference.

        Students are evaluated in many ways, depending on the individual department’s goals and methods. Homework,
classroom performance, tests, and quizzes as well as special projects, papers, and lab reports are the usual methods of
assessment. The assignment sheet and syllabus describe and list evaluation methods.

      The Madeira School uses the following guidelines for grading in all academic courses.

Grade A- (90-92); Grade A (93-96); Grade A+ (97-100)
Superior work marked by:
    • Regular and thorough preparation
    • Exceptional grasp, both of material and mechanics of subject and good recall
    • In independent work, demonstration of capacity for individual interpretation and analysis of materials derived from
         inquiry in depth, for discriminating selection of materials, and for clear and interesting presentation

Grade B- (80-82); Grade B (83-86); Grade B+ (87-89)
Strong work marked by:
    • Regular and thorough preparation
    • Thorough grasp, both of material and mechanics of subject
    • Capacity to recall material and make relationships to new material
    • In independent work, a demonstration of depth of thought, of careful attention to sources and selection of material,
        and of capacity for clear presentation

Grade C- (70-72); Grade C (73-76); Grade C+ (77-79)
Satisfactory work that may be marked by one or a combination of these:
     • Adequate grasp of material and mechanics of subject
     • Somewhat irregular preparation
     • Study and reading skills not yet fully developed
     • Tendency to rely on memory rather than to identify relationships
     • Limited focus on the material or topic
     • In independent work, a survey approach rather than inquiry and analysis in depth; presentation may contain several
         mechanical errors

Grade D- (60-62); Grade D (63-66); Grade D+ (67-69)
Less than satisfactory work that may suggest inability to continue more advanced work in the subject with success.
Often marked by:
    • Hasty, irregular, inadequate preparation
    • Undeveloped study skills and/or reading ability, limited motivation
    • Carelessness in mechanics, presentation or completion of work

Grade F (59 or below)
A term grade 59 or below is an F. A student receiving an F will be instructed as to whether she may retake the course at
Madeira, or at an approved summer school, to earn the credit. In some cases, a student with a term or final grade of an F will
be notified that her enrollment at Madeira must end.

         If a student begins to have academic difficulty or when work is consistently late or missing, the teacher will notify
the student’s advisor and the academic dean. If, in the judgment of the academic dean, the student’s wok warrants particular
concern, that student may be placed on academic warning.

Homework Guidelines
         Students in ninth and tenth grades can expect three hours of homework and study per week per course. Eleventh
and twelfth graders can expect five hours of homework and study per week per course. AP students can expect six hours of
homework and study per week per AP course.
         Other than one night’s assignment, teachers may not give homework over Thanksgiving, Winter Break, or Spring
Break unless the course is an AP-level course. Students may choose to work ahead on long-term projects during these
breaks, but they may not be given long-term assignments to be completed over the break unless they are for an AP class. (AP
students can expect work throughout the year, even during long breaks.)
         A student who hands in a late assignment will have her grade lowered by ten percent of the original value of the
assignment for each school day the work is late, including Wednesdays. For a successfully completed paper or homework
assignment submitted more than four days late, a student can earn no more than an F/50-59. Missed points will be deducted
from the 50-59 maximum grade.

Tests and Quizzes/Test Calendar
          Tests, in-class writings, and quizzes are given on a regular basis in all classes. All full-period evaluations are
counted as tests and are listed on the official test calendar hanging in the Skills Center. Any in-class graded exercise that takes
less than half a period will be treated as a quiz. If the test calendar reveals that a girl has more than two tests in a single day,
the girl may, a day or two in advance, reschedule the test(s) so that she never has more than two tests in one day. She would
take the first two tests listed and reschedule the other one(s) after that. The girl arranges this with her teacher or advisor.

Grace Periods
          With prior approval of teacher and advisor, a student may be granted a grace period (of up to two class days) in
which to complete an assignment or take a test. Only one such request per class may be granted per semester. The grace
period is not an entitlement but a privilege, and most teachers and advisors require that requests for grace period be made
in person and at least 48 hours in advance. Students work directly with their advisor and teacher regarding grace periods
and related questions. Students should think of the grace period as a planning tool that can help them manage conflicting
obligations, not as a reward for those who have not kept up with their work. Teachers can mark certain assignments ineligible
for grace periods. Note that a student may not extend a grace period with an absence or by an upcoming break without the
work suffering late penalties. Abuse of this privilege or the attempt to circumvent the intent of this privilege will result in a
meeting with the academic dean.

         Midterm and final exams will not be rescheduled except for an emergency, and only with the permission of the
academic dean. If an emergency requires that a student take an exam during a special session, parents may be required to pay
the proctor’s fees.
         Boarding students may not take outings or overnights during exam week. Exceptions may be granted by the dean of
students. Day students who have no exam on a particular day need not attend school. When day students have finished exams
for the day, they may go home.

Advanced Placement Exams
          All Madeira students in AP courses are required to take the AP exams and to have those exams scored and reported
by the Educational Testing Service. Students who sign up to take an AP exam that is not connected with a Madeira AP
course, such as English Language or Environmental Science, are required to sit for the exam. Students are expected to attend
all classes before and after their AP exams each day. They are not expected to take tests, quizzes, etc., in those classes on
the day of an AP exam. Teachers have the option of changing course deadlines to accommodate students taking multiple
AP exams. AP classes will continue instruction after the AP exam through the end of the year; any other arrangement is an
exception and must be approved by the dean of faculty.

Report Cards and Comments
                                         Term 1                        Term 2                     Term 3

 Dates                      Start of School in September       Return in January to    Return from Spring Break to
                            to Exams in December               Spring Break            Last day of Classes

 Grades                     Late December                      Mid-March               June, After Graduation and

 Comments                   Early December                     April                   Only for Students with Term
                                                                                       Grade in D or F Range

 Advisor Comments           Early December                     April                   June, After Graduation and

Interim Reports
          Interim reports are written at the mid-point of each grading period for student who 1) have an average of C- or
below; 2) have a grade that shows a significant drop from the previous marking period; or 3) show a significant change in
behavior, or about whom there is concern about overall attitude and performance. Teachers may choose to write an interim on
a student at any point in the term, but must do so when the grade average drops below C-. Because the first grading period is
so long, teachers will prepare an interim average for all students and, in some cases, a comment.
          An interim will also be issued in the event that a student is not meeting the requirements of the Co-Curriculum
program, which include attending and participating in seminars, forums, and special assembly programs related to the Co-
Curriculum office and submitting journals.

Academic Warning
          When a student is placed on academic warning, the academic dean or assistant academic dean will meet with the
student to discuss her work and, consulting with her advisor, her teachers, and her parents, will outline a course of action.
The academic dean may consult with the dean of students, house adults, teachers, and/or the school counselor and nurse. As a
result, the academic dean may recommend any or all of the following:
    • Adjust the student’s program of study
    • Require that the student have regularly scheduled conferences with her teachers, her advisors, and/or the
          school counselor
    • Require special study arrangements, including daytime or evening monitored study hall or Saturday morning
          study hall
    • Recommend tutoring or diagnostic testing
    • Recommend and/or curtail the student’s extracurricular activities, including running for student government office

Academic Difficulty Form (Blue Sheet)
         The Academic Difficulty Form (Blue Sheet) is a precautionary measure designed to help students who are
struggling in any class. A student is in academic difficulty if she earns any term grade below C-. Students in this category are
automatically put on the Blue Sheet for the following term. A returning student will automatically be placed on Blue addition,
a student may be placed on a Blue Sheet as a result of an interim report, parent’s request, or the student’s own request. In all
cases the decision will be made at the academic dean’s discretion.

         Academic Difficulty (Blue Sheet) is not to be confused with academic probation, which is defined as a grade of one
F or two Ds in any one marking period, and which entails more serious measures, as outlined below.
         Each Blue Sheet is designed for the student, her teachers, and her advisors. The academic dean and her parents
review these sheets, which offer information about the week’s progress.

Academic Probation
           If a student receives one F or two Ds in any report period, she will be placed on academic probation. Academic
probation results in an evaluation of the student’s future in the School. Her contract for the following year may be withheld
or, if already signed, may be withdrawn or put on hold. A student on academic probation may not run for student government
nor participate in room draw. A student on academic probation will not be eligible for financial aid.

Academic Expectations
Classroom Expectations
          If a student has a first-period class, she must be in her seat before the bell rings, ready for class to begin. If she has
first period free, she must sign in with the Academic Office. Day students must have parental permission on file with the
Academic Office to arrive later than the beginning of first period, but in time for their second period class.
          Students are expected to be prompt to all classes. They should return directly from All-School Meeting for the next
class. Arrivals after the class bell will not be excused. If a previous class teacher has detained a student, she will still be
marked late. She should remind her teacher that she needs to go to class.

    •    Food is not allowed in classrooms, except for special occasions, and then only with the permission of the teacher.
    •    Class will be adjourned by the teacher in time for students to arrive before the bell signaling the start of the
         next class.
    •    Students are expected to sit down and be quiet when the teacher indicates that the class is about to start.
    •    Students should have their notebook(s), text(s), and all materials ready to use.
    •    Students are expected to listen respectfully to other students as well as to the teacher. Differences of opinion should
         be respected and encouraged. Disagreements should be about issues not personalities.
    •    Students may not interrupt when someone else is speaking or talk out of turn.
    •    Students may not write personal notes to their neighbor or do other homework during class.
    •    Once class begins, students should stay put. Bathroom visits should be made before or after class, except for
    •    No candy, gum chewing, or hats in class or assemblies.
    •    Students are not permitted to write on the desks or otherwise deface classroom or school property. They are
         expected to respect the property of others.
    •    Students are responsible for their own trash.
    •    Students may not have iPods, cell phones, or other such technology during class or in academic spaces. Students
         may never be listening to or wearing an iPod or using a cell phone in a class room or academic space, such as the
         library or during ASM or study hall.

        Some classes may allow for a variation of some of these rules. If so, this will be announced by the teacher at the
beginning of the course.

Academic Honesty
           Every Madeira student is expected to be honest in all her work, as outlined in School Rule #1. Students will be asked
to attest to their honesty by writing the academic honor pledge on all quizzes, tests, and specified written work. The following
statements are designed to help Madeira students (and the parents and tutors of Madeira students) understand the School’s
expectations for preparing academic work.

For Work That Is To Be Done Without Assistance:
         Some work, such as exams, tests, quizzes and, unless otherwise specified, take-home tests and worksheets must
be done exclusively by the student. For work of this type, the student may not consult sources of any type, nor may she ask
anyone for assistance. The student will be required to sign and abide by the school pledge:
“I have neither given nor received aid on this assignment.”

For Work That Is To Be Done with Collaboration:
         Some work, such as lab reports, dance choreography, research papers, visual arts projects, and debates must or
may be done in collaboration with other students or adults, and with information from published sources. On work of this
category, the student will be required to sign and create an acknowledgement statement:
“I used the following sources or people to complete this work:________________.”
         On a formal research paper, both a Works Cited page an Acknowledgement Statement may be necessary. On other
work, the student should use the following as examples of the type of document collaboration:
         “My mother helped me with math problems 12-16;” “My lab partner and I wrote the observations part of this report
together and shared data with group two;” “My Spanish tutor pointed out the misspelled words in this paper, but I looked
them up and corrected them.”
         A student may never have someone else keystroke a paper for her. A student is never allowed to have someone other
than the classroom teacher correct her mistakes; rather, the adult collaborator may point out errors, but the correction of these
errors remains the student’s, not the collaborator’s, responsibility. The student is strongly encouraged to use her classroom
teacher as her primary source for collaboration. The teacher knows exactly how much and what type of collaboration is
         Assistance from anyone other than the classroom teacher must result in a finished product reflective of the student’s
thinking, writing, reading, and learning. In essence, the work must be that of the student and not that of the collaborator.

For Work That Requires Special Instructions About Preparation:
          Some work or classes may require special amendments to these rules. For example, a computer assignment
may require use of certain websites, but may prohibit use of other Internet sites. When there are unique expectations for
preparation of academic work, these expectations will be discussed in class at the start of the school year or beginning of the
individual assignment. These expectations will be put in writing so the student may share them with her parents or tutors.
          The teacher requiring special amendments will have reviewed these requirements with his or her department head
prior to sharing them with students.

Examples of dishonest work include:
   • Using another’s ideas, words, or work as one’s own (plagiarism)
   • Submitting a paper or assignment all or part of which was copied from sources without crediting the
       source (plagiarism)
   • Submitting as her own any paper, lab report, oral report, creative-writing assignment, or artwork that was done by or
       with another person.
   • Producing all or part of any work for another student
   • Handing in work that has already received credit in another course or school or in the same course during a
       different year
   • Copying from or consulting notes, reference material, or another student during classroom exercises, quizzes, or
       examinations unless given explicit permission to do so by the teacher.

          If it appears that an incident of academic dishonesty has occurred, the teacher will consult the department chair, who
will notify the academic dean. The teacher will explore the circumstances fully, including a discussion with the student, and
then report his or her findings to the academic dean, who may recommend to the dean or students that disciplinary action
ensue. At that time the student’s parents will be notified.

Attendance and Absence Policy
          The challenging and demanding nature of the curriculum at Madeira makes it essential that students miss as few
classes as possible. Additionally, part of what strengthens the educational experience for Madeira students is the contribution
of their classmates. This philosophy drives our attendance and absence policies. We appreciate parents’ cooperation in these
          Madeira’s class day begins at 7:50 a.m. (except for some AP science classes). Students are expected to be in class
at the beginning of the class day. Ninth, tenth, and eleventh graders who board are expected to check in at breakfast until
October Parents’ Weekend. Students who do not have a first-period class must check in with the Academic Office by 7:45
a.m. Tardies will accrue as absences at a rate of three tardies equals one absence. Upon the eleventh absence in a year-long
course, the fifth absence in a first-semester course or the seventh absence in a second-semester course, a girl’s term grade in
the course is negatively affected. Advisors and academic deans can give students and parents more specific details.

                 What Is It?              Procedures                       Make Up Work                                                  Consequences

                 An absence about         Parent notifies Academic         Submit all homework assignments, including long-term          Counts as one
                 which the student and    Office.                          papers and projects before departure. Missed in-class         absence for each
                 her family are aware     Student completes Yellow         exercises must be made up the day the student returns         class missed,
 Planned         in advance, such as      Sheet.                           (the student cannot take tests a day early). The student      unless absence
 Absence         religious observation,                                    receives a 24-hour grace period if absent day before a test   is for observance
                 college visit, family                                     and the student missed new material.                          of major religious
                 event, or medical                                                                                                       holiday.

                 An absence for which     Parents of day students          Submit all homework assignments, including long-term          Counts as one
                 the student and her      must notify the Academic         papers and projects, upon return to class. Missed in-class    absence for each
                 family cannot give       Office by 7:45 a.m.              exercises must be made up the day the student returns. If     class missed.
 Unplanned       advance notice, such     Boarding students must           a student is absent for a part of a day she is expected to
 Absence         as illness.              report to Health Center          make up missed tests or quizzes or turn in papers on that
                                          prior to start of first class.   day. The student receives a 24-hour grace period if absent
                                                                           the day before a test and the student missed new material.

                 An absence about         Further Definition:              Submit all homework on the day of return for a 10%            Counts as one
                 which neither the        Deliberately skipping            deduction; 10% grade reduction for each additional day late   absence for each
                 student nor the family   at least half of class;          (including Wednesday). No credit for in-class exercises       class missed.
                 has notified the         accidentally missing             missed, even tests.
 Unreported      school.                  at least half of class;
 Absence                                  parents’ failure to report
                                          a student absent before
                                          25 minutes into first class;
                                          failure to obtain teacher’s
                                          signature on Yellow Sheet.

                 An absence to            Parent notifies Academic         Submit all homework assignments, including long-term          Does not count as
                 observe a major          Office that student will         papers and projects before departure. Missed in-class         an absence
                 religious holiday off-   be absent to observe a           exercises must be made up the day the student returns
 Religious       campus                   major religious holiday          (the student cannot take tests a day early). The student
 Absence                                  off-campus.                      receives a 24-hour grace period if absent day before a
                                          Student completes Yellow         test and the student missed new material. If religious
                                          Sheet                            observance will prevent a student from being prepared the
                                                                           day of return, she should coordinate with an academic dean
                                                                           in advance of the absence.

Attendance and Testing on Religious Holy Days
         Teachers may not give tests or graded evaluations on Rosh Hashanah, Yom Kippur, the first full day of Passover, or
Good Friday. Consult an academic dean if a religious observance conflicts with your test schedule.
         Some Madeira students observe other holy days. Therefore, additionally, an absence to observe a major religious
holy day (at a place of worship) that falls on a class or Co-Curriculum day will not be counted toward the attendance limits.
Girls will be expected to plan ahead so they can stay up-to-date with schoolwork. If a girl is at the limit of allowable Co-
Curriculum absences and she also takes an absence to observe a religious holy day, she should expect to be asked to make up
some of the missed hours during breaks or a weekend.

Absences During Exam Period
           Only under extreme circumstances may students delay an exam because of illness and only with prior approval from
the Academic Office. Under no circumstances will students be permitted to take exams early. Students who are absent from
an exam because of an illness must provide a doctor’s note. The note must be from a physician who has treated the student
and must outline the condition, treatment, and reason the student was unable to take the exam.
Personal Day
           The Headmistress believes a boarder can benefit from an occasional personal day. She allows a boarding student
to take one personal day per semester (a new boarding student may take a personal day starting in her second semester, not
her first semester as a boarder). Personal days count toward the usual attendance limits. A parent must give permission by
contacting (e-mail or phone) the attendance monitor in the Academic Office by 7:30 a.m. the morning of the personal day.
Attendance will be taken once during a personal day, as will be described by the Academic Office in September. During a
personal day, a student is excused from academic and activity obligations. Teachers may designate some assignments as
not suitable for grace periods, but they may not designate some assignments as not suitable for personal days, nor may they
require students to attend their classes on personal days. Students cannot use both a personal day and a grace period on the
same assignment or test.

Attendance Limits
          The number of academic absences is being reduced from 12 to 10 in a year-long course, from 5 to 4 in a first-
semester course, and from 7 to 6 in a second-semester course. Should a student exceed these limits, her term grade will suffer
an absence penalty. Seniors are reminded that they have an extra day (the Wednesday before Parents’ Weekend in October)
to visit colleges in 2008-2009.

Attendance Courtesy
        Students are expected to contact their teachers if they will miss a test, lab, paper due date, or the like to arrange
the makeup.

Medical Leave
         For a prolonged, chronic illness, a student may apply for medical leave. Medical leave can only be granted by the
headmistress, in consultation with the academic dean, the health center director or the school counselor, and the dean of
students. A student on medical leave will receive pass/fail grades in the terms where she has accrued significant absences.
Absences accumulated during medical leave will not be counted in determining final absence totals.

Attendance at Activities and Classes that Meet once a Week
         Student activities are divided into trimesters. Students may choose to earn activity credit through a physical
education or dance class, the riding program, performing arts participation, or membership on a varsity or junior varsity team,
among other opportunities. The same disciplinary consequences regarding tardiness and unreported absences that apply to
classes also apply to other required school events, such as All School Meetings and activities.
         Instructors in student activities or classes meeting once a week will outline the attendance requirements and make-
up policies during the first meeting of the class as well as on the syllabus.

Make-up Policy for Extended Absences from Academic Classes
          A student must meet with an academic dean upon her return to help arrange a schedule with her teachers for making
up missing work.
          A student who is absent three or more consecutive classes in one course or three or more consecutive school days
due to illness must be prepared to submit all homework and makeup all missed class work, including tests, within 48 hours of
her return to class. This grace period will be extended only to students who provide the Academic Office with a doctor’s note
outlining the condition requiring the extended absence and the treatment for that condition.
          A student who is absent three or more consecutive classes in one course or three or more consecutive school days
for reasons other than medical must complete and turn in all homework, papers, projects, or other out-of-class assignments
that appear on the course syllabus before the student leaves. Any missed in-class exercises must be taken on the day of the
student’s return.

         A suspension is a temporary separation of the student from the School during which time she may not come to
campus for any activity. During the separation, the student and her family need to discuss her record to date and decide how
important it is for her to remain a student at the school. Suspensions may range from one day to two weeks depending on the
severity of the offense, and will not count toward the attendance limits since the penalty is the suspension. Students should
remember that they will likely be asked to explain reasons for their suspension on college applications. Students who are
suspended may only return to school after a parent conference with the headmistress, or in her place, the dean of students.

Withdrawing from a Class
          Any student wishing to change her schedule after the start of a semester must complete a course change form
available from the Academic Office and obtain all necessary signatures, including those of her advisor and the academic dean.
          A student may withdraw from a course any time during the first eight weeks of a year-long course, in the first
four weeks of a semester course, or the first four weeks of an activity. If a student drops a course or an activity after these
deadlines, the course will appear on the transcript or the activity attachment with an indication of her status at the time of
withdrawal (i.e. withdrawal passing or failing). Exceptions may be granted by the academic dean only for illness or other
special circumstances. It is not the policy of the School to allow students to change classes in order to change teachers. The
registrar and academic dean make their best effort not to assign a girl to the same teacher two years in a row if the other
options exist.

Inclement to Weather Policy
        Because Madeira is a boarding school, its circumstances do not parallel those of local public school districts. The
school makes its own determination about whether to close school, open late, or close early for inclement weather.

    •    On class days, school will either close for the day or open two hours late.
    •    On Wednesdays, school will either follow the normal Wednesday Co-Curriculum schedule, or school
         will be cancelled.
    •    Each decision is made by the headmistress and the deans and is based on an assessment of road conditions and
         weather reports. In bad weather, or when bad weather threatens, the decision is made by 6:00 a.m.

        Closings and delayed openings are broadcast on the following stations and posted on the school website: ABC
7 and News Channel 8, CBS 9 WUSA, Fox 5 WTTG, News 4 NBC, and WTOP New Talk Radio. Parents may also call
703.556.8200 after 6:00 a.m. for the message on the answering machine. Please do not call Security for snow information.
Boarding students will be notified by their head of house.

          The Madeira School has operated the Co-Curriculum program for more than forty years. Our students have
established an outstanding record of service to the community and of personal accomplishment. Every Madeira student
participates in the Co-Curriculum program is an integral part of the School’s academic curriculum.
          The overall objectives of the Co-Curriculum program are to help students bridge the gap between secondary school
and future goals; to develop self-confidence and an ability to work with a diverse cross-section of people; and to gain a
greater awareness of community needs. The program also enhances a student’s personal understanding of serving fellow
citizens and teaches her how to utilize the resources available in the Washington, D.C. metropolitan area as an extension of
the Madeira academic program. The Co-Curriculum program provides opportunities for progressive degrees of independence
and is designed to respond to the needs of students at each level of their development.
          Regular evaluations by students’ supervisors reflect the level of responsibility expected of Madeira students in their
internship placements and the meaningful service that Madeira students provide to the community. Successful participation
in Co-Curriculum each year is required for graduation from Madeira. Students who do not meet a Co-Curriculum program
requirement will have this noted on their transcripts and will not be eligible for graduation unless that requirement is met.

School Rules
         Co-Curriculum is a privilege, not a right. The privilege to go off campus for Co-Curriculum placement depends on
the student. Before sending a student off campus, the Co-Curriculum office needs to trust that a student will follow school
rules. This trust is based on a student’s prior Co-Curriculum behavior. Attendance is required, as is adherence to major and
minor school rules. Students are expected to conduct themselves professionally at their Co-Curriculum jobs at all times. Each
organization offering a placement has its own policies and procedures, which students are expected to follow in addition to
all school rules. Failure to follow school and/or placement organization rules can result in disciplinary action.

          Regular attendance on Wednesdays is essential and required. A student may have a maximum of four absences
from Co-Curriculum per school year. If a student accumulates more than four absences at her placement she must make up
the hours by working at her placement on Saturday’s and/or school vacations or by writing a paper. The topic of the paper
is decided at the end of the school year. The length of the paper depends on the number of absences and tardies. If a student
chooses to do makeup work at the placement she must provide her own transportation. Report cards and transcripts will be
held until these days are made up. Her supervisors must write a note to the Co-Curriculum office on company stationary with
the date and number of hours made up. This note must be handed in the first day of school after the student has made up the
hours. If a student breaks a major school rule and has to miss Co-Curriculum to attend an Executive Meeting, she will only
incur an absence for that day if she is found to have broken a rule.
          Students are encouraged to plan ahead. Any events that prevent the student from participating in her Co-Curriculum
placement will incur half-day or full-day absences. College visits, travel, medical, or other appointments count as absences.
Students may not leave their placements for any reason without permission from the Co-Curriculum Office.

Planned Absences
         If a student needs to miss a Co-Curriculum Day due to planned absence (for example, a college visit) she must fill
out a Co-Curriculum Absence form by 3:30 p.m. the day before the absence.

      Students will receive tardies for the following:

    •    Arriving late for Co-Curriculum transportation (1 tardy for every 15 minutes late).
    •    Turning in required assignments late (1 tardy per school day).
    •    Arriving late to Health Center
    •    Boarders: A student must check in to the health center 25 minutes before her bus leaves or 25 minutes before
         her first class.
    •    Not calling a placement when missing a Co-Curriculum Wednesday.
    •    Arriving late to a Co-Curriculum class or program, including those that take place before or after Co-
         Curriculum placements.

         Three tardies equal one absence.

          If a boarding student is unable to attend Co-Curriculum because she is sick, she must check into the health center 25
minutes before her first Madeira activity (ex. bus departure, class start) and must remain in the health center until 7:00 p.m. It
is the student’s responsibility to call her supervisor before 9:30 a.m. to let her/him know that she will not be at the placement
for the day. Day students who are absent on Wednesdays will not be permitted to attend or participate in afternoon or evening
events on campus.
          Students on medical leave from the School will not have to make up Co-Curriculum hours missed during the leave.
However, an extended medical leave may require the student to change her placement upon her return to the school.

Closed Placements
          If a student’s placement is closed on a Co-Curriculum day, she must report to the Co-Curriculum Office by 9:00
a.m. In these cases students are re-assigned to work on campus.

         Madeira provides transportation to and from Co-Curriculum jobs. If a student is ill at work she should telephone the
Co-Curriculum Office at 703.556.8212 or 703.556.8277. The office will send a cab or sedan to bring her back to the School.
Students who are late and miss school transportation are responsible for cab/sedan charges. The Co-Curriculum Office will
order the cab/sedan for you.
         Students must report directly to their internship assignment from school-provided transportation. If a day student is
providing her own transportation, she is expected to arrive at the time established by the organization.
         If a student takes her own transportation to her Co-Curriculum placement, she must have the appropriate form filled
out, signed by a parent, and on file in the Co-Curriculum Office. Under special circumstances a boarding student may be
given special permission by the Co-Curriculum Office to drive with a day student. If this is the case, the boarding student
needs to have a Passenger Permission form filled out, signed by a parent, and on file in the Co-Curriculum Office. She will
also need the day student to complete a Driver Permission form. This form is signed by the day student’s parent, giving the
day student permission to drive another student.
         If a student’s transportation plans change for just one day, the parent needs to email the Co-Curriculum Office about
the change by 3:30 p.m. the afternoon before the specific Co-Curriculum day. (

         Lunch times will be determined by Co-Curriculum supervisors, but will not exceed one hour. Juniors and seniors
may eat in restaurants within a short walking distance of their offices.

Leaving Work
          Sophomores may only leave their place of work in the company of their teachers or supervisor. Any exception
to this must be made with the specific permission of the Co-Curriculum Office. Juniors and seniors may leave their place
of work if sent by their supervisors on a work-related assignment. Students who are on such an assignment must ensure
that their office knows where they are at all times. No student may arrive late or leave her placement early without specific
permission given by the Co-Curriculum Office.

        All students are expected to dress professionally and according to the standards deemed appropriate by their
placement supervisors. Check with your supervisor or the Co-Curriculum Office if you have any questions about what is

Assignments and Reports
         Co-Curriculum is one-fifth of the academic week and is a graduation requirement. Students in Co-Curriculum
are assigned written reports and/or projects. It is critical that students submit these reports and/or projects in on time.
Students will be assessed tardies and absences when work is not turned in on time. Extensions are granted only in the case
of emergencies or illnesses, and the work must be completed within one week. Extensions are not automatic and must be
approved by the Co-Curriculum director.

Co-Curriculum Snow Day Policy
         Inclement weather information will be posted on Madeira’s website ( under “Today at Madeira.”
Refer to the page addressing the Inclement Weather Policy. Students will either go to Co-Curriculum on time or not go at all.
There will be no late openings on Co-Curriculum Wednesdays. If it begins to snow while the girls are at their placement, girls
who use school transportation will be picked up and brought back to Madeira.

Junior/Senior Showcase
          In the spring seniors are responsible for completing a senior project in the form of a presentation board. This project
is displayed during an evening showcase. At this time juniors can go from senior project to senior project in order to learn
more about some of the senior Co-Curriculum opportunities. This is a required activity for juniors and seniors. If a student
misses the junior/senior showcase, she will be given an absence.

Technology at Madeira
          The Madeira Educational Access Network Service (MEANS) is available to the whole Madeira community. The
MEANS is comprised of two parts: an intra-community network which promotes, stimulates, and supports educational
endeavors both on and off the school campus, and Internet access which enables the community to utilize the vast wealth of
resources available globally.
          The Madeira School believes that the MEANS will enable learning opportunities through communications and
connections that were previously impossible and which will take new forms as the technology changes. With this global
network component of the MEANS, it is impossible to control all materials that one might have access to or might discover.
Madeira believes that the valuable information and interactions available on the MEANS and the Internet far outweigh
the possibility that users may obtain material that is not consistent with the educational goals of the school. Nevertheless,
everyone must recognize that Madeira cannot and does not supervise all network activity or communications. Responsibility
for safe, prudent and proper use lies with users and, in the case of student users, their parents or guardians.
          Access to the MEANS is considered a privilege rather than a right. With that privilege comes responsibility for
proper conduct and use of these valuable school resources. In general this requires efficient, ethical and legal utilization
of the network resources. If a Madeira user violates any of the provisions set forth in this MEANS Acceptable Use Policy
and Agreement (AUPA), the user may face disciplinary action, account termination and denial of future access. Madeira
also reserves the right to restrict or terminate access to the MEANS or any part of it, by any user, whenever Madeira, in its
sole discretion, determines that Madeira’s best interests so require. The signatures at the end of this AUPA indicate that the
signatories have read this AUPA and that they agree to be bound by, and to comply with, its terms and conditions.

Purpose of the MEANS: Madeira provides a data/voice network, the Madeira Educational Access Network Service
(MEANS) that promotes educational excellence by facilitating communication within the Madeira community and between
the Madeira community and the global community. As the MEANS provides access to the Internet, the network promotes
innovation and academic support through access to general information, resource sharing and communication with other
educational institutions.

The Madeira Community: The Madeira Community is comprised of the students, faculty, staff, Board of Directors,
and alumnae.

          The MEANS provides an array of applications, which include but are not limited to email, word processing,
spreadsheets, illustration and document layout and photo-manipulation.
Use of the Internet and its services are intended to support research and education in and among research and instructional
institutions. It is both a source of information and a vehicle for communications.

User Information and Communications
          Access to Files and Email: Madeira does not, as a general matter, monitor a user’s files or monitor email messages
to or from the user. If, however, Madeira believes (a) that a user may be in violation of the law, this AUPA, or any other
School rules of conduct, (b) that a person or property is in jeopardy, or (c) that the best interests of Madeira otherwise so
require, Madeira reserves the right to gain access to a user’s files or to email messages to or from the user. Should this need
arise, a Network Administrator and a faculty member or school administrator will be involved. In addition, Madeira reserves
the right to disclose the contents of such files or messages to third parties as required or permitted by law.

Internet Filtering and Logging
          The MEANS does employ a content filtering system that will filter undesirable web content from entering the
network, however, no filtering system can effectively block all inappropriate internet content . In general it is difficult to
avoid at least some contact with this material while using the Internet. Even innocuous search requests may lead to sites
with highly offensive content. Additionally, having an e-mail address on the Internet may lead to receipt of unsolicited
e-mail containing offensive content. Users accessing the Internet do so at their own risk. All internet activity, inbound and
outbound, is routinely logged and retained for a specified time period. The vast amount of information contained in these
logs is routinely scanned by Department of Technology members.

Social Use of Technology
          Online social networking has become a huge concern for schools and families. Websites such as MySpace,
Facebook, Xanga, and other various blog sites carry some responsibilities that require students to be careful with the type
and content of information posted. Users should take care that they do not post personal information that can be accessed via
these websites. Email addresses, physical addresses; phone numbers, and personal photographs should never be displayed
in a public forum. Responsibility for personal safety rests with the user. Students should also be careful with their “online
relationships”. Under no circumstances should a student ever meet with an online friend. The Madeira School takes online
safety seriously, and any user who receives threatening or unwelcome communications, or other communications that give
rise to concerns about personal safety, should bring them to the attention of the Director of Technology. In addition, students
should never post photographs or personal information of Madeira faculty or staff.
          Opinions, Debate, and Other Content: Users should not use technology to express views or opinions that contradict
the philosophies or stated policies of Madeira. While Madeira does not, as a general matter, monitor users’ expressions or
transmissions, if the school receives objections or complaints or otherwise believes the best interests of Madeira so require,
the school reserves the right to take such action as it deems appropriate, including, but not limited to, investigation of and
deletion of content.

Responsibilities of the MEANS
   • All users must comply with the law, with this AUPA, and with all other school rules of conduct.
   • All users must respect the intellectual property rights of others. Users are not allowed to use technology to copy
     software or transfer copyrighted material (including but not limited to text, photos, music, and video) onto school or
     personal equipment.
   • Users will not install additional programs or download programs onto school equipment.
   • No user shall knowingly cause or permit any computer virus or other harmful code to be introduced into, or
     transmitted through the MEANS or the Internet.
   • Users will not make any attempt to discover or use another user’s login name or password, tamper with any
     computer, printer, or other peripheral, or allow others to do so.
   • No user shall create, transmit, view, store or print obscene, pornographic, or illegal material, whether in the form of
     images, sounds, text or otherwise.
   • No user shall harass, annoy, hinder, gossip about, slander or irritate any other person or group of persons.
   • All users shall respect the privacy of files and other materials on the MEANS, whether stored on servers or
     workstations. No user shall move, rename or change any file unless the user is the owner of the file and has
     permission to do so. All users shall use applications appropriately and leave each program in its assigned location.
   • Do not use technology to reveal confidential information about Madeira community
     members such as personal addresses, phone numbers or photographs.
   • No user shall employ or attempt to employ methods that circumvent the filtering system on the MEANS.
   • The use of the MEANS for commercial purposes is strictly prohibited.
   • E-mail: Email is for the expressed use of facilitating communications within and outside of Madeira for
     school purposes. These are the generally accepted rules of network etiquette:
     • Use appropriate language. Do not swear, use vulgarities or any other inappropriate language. The use of all
          uppercase letters in messages (LIKE THIS) is considered yelling and will not be tolerated.
     • Do not engage in “spamming” e.g., the transmission of unsolicited advertisements or other unsolicited

Technology Policies
Computers and Music/Video Downloads
         Downloading of illegal music and movies is strictly prohibited on the Madeira network and is a violation of the
MEANS agreement as well as federal copyright laws. If a student’s computer contains music downloading software that is
primarily designed for illegal file sharing it will be removed from the computer and disciplinary action will be taken. Music
may be downloaded legally by any pay service such as iTunes or Napster. Please contact the DOT at if
you have any questions regarding this matter.

Personal Technology
         The use of personal technology is permitted on the Madeira campus, however students are expected to use these
devices properly and within the guidelines set forth by The Madeira School. Personal technology is not permitted in the
classroom unless specifically permitted by the course instructor as part of the curriculum. This technology includes but is not
limited to laptops, desktops, cell phones, Blackberries, PDA’s, language translators, video players, and MP3 players. These
devices are subject to confiscation or search in the event that Madeira believes (a) that a user may be in violation of the law,
this AUPA, or any other School rules of conduct, (b) that a person or property is in jeopardy, or (c) that the best interests of
Madeira otherwise so require.
         The operating system of student owned computers must have the English version of Windows. Computers that are
in a language other than English will not be allowed on the Madeira network.

Broadband internet access cards
         The use of broadband internet access cards/devices such as those provided by Verizon, Sprint, AT&T, etc by
students are prohibited. Students found using these devices will face disciplinary action.

Computer Purchase and Repair
         The Department of Technology will assist individuals with their computer and networking needs including support
and repair. One question newly admitted students often ask is whether to buy a personal computer for school work, and if so,
what to buy. The Madeira School does not require students to own a computer.

Technology Capabilities on Campus
Schoolhouse Labs
         The Schoolhouse Labs are designed to allow entire classes to work on meeting curricular goals in a technology-rich
environment. They are equipped with 28 multimedia systems, overhead projectors, a scanner and laser printers. In addition
to Microsoft Office, there is specialized subject-specific software available as well as photo editing, and publishing software.
All the computers are connected to the Internet via a T-1 connection. The lab is open to teacher-led class activities during the
school day and after school. The Labs are always open, unless a class is being taught in the lab.

         Each of the dormitories has access to technology through the creation of a dorm CyberPod. Each pod is equipped
with three computers and one laser printer. Students will have access to the Microsoft Office suite, e-mail, Internet, and
general network services from each of the pods. There are additional network outlets so that students with laptops and
network cards can use their own equipment to connect to the network. The hours of operation are posted in each dormitory.

Huffington Library Computer Lab
          The 14 computers in the Huffington Library are available for student use. All of the computers in the Library are
installed with Microsoft Office, and have access to extensive electronic databases via the Internet. Students are able to use
the computers in the library during regular hours. If all computers are in use, priority is given to students working on class

Science Building Labs
         The Science Building houses the Chemistry, Biology, and Physics clusters. The clusters share 2 portable laptop carts
that house 22 notebook computers, a laser printer, scanner, and a variety of peripherals for related applications. Notebook
computers allow portability between classrooms and sharing amongst the students. There are also three presentation PCs
with Mimeos for use by the teachers during Science classes. All of the computers in the Science building are connected to the
Internet via a T-1 connection. These labs are generally not available to students except during class lab time.
Open: Only with instructor’s approval and by appointment.

Wireless Access
        Wireless access is available in many areas on the Madeira campus. The buildings with wireless internet are:
Schoolhouse I, Schoolhouse II, Student Center/Dining Hall, Science, Senior Clubhouse, Huffington Library, Health Center,
Hurd, and all six dormitories. The standard used for the wireless network is 802.11b/g. Details can be obtained by emailing
the Department of Technology at

          Email accounts are available to all students and will be the preferred e-mail program for student-teacher
communication. Email addresses for students at Madeira typically look like this: For example, Jane
Doe’s address would be: New accounts for incoming students are assigned at the beginning of the school
year and students will be trained during orientation. Email accounts for returning students will remain the same from year
to year. Students are expected to check their e-mail account daily for notes and announcements just as they are expected to
check the note board for school news. Students can check email on any school system by accessing the Madeira Website.

         Madeira utilizes the Blackboard Learning System. Blackboard is an online teaching tool that allows students to
access their course information. Blackboard allows teachers to post a syllabus, assignments, and course notes. Blackboard
login information is distributed during orientation to students and is accessible to students through the Madeira Website.

         MyBackpack is an online application that allows students to view their schedules, grades, and attendance
information. MyBackpack login information is distributed during orientation and is accessible through the Madeira Website.

Student Conduct and Major School Rules
    •    Student Conduct                                                •    Dismissal
    •    Intent and Expectations                                        •    Review Committee
    •    School Jurisdiction                                            •    Suspension
    •    Major School Rules                                             •    Academic Procedure for Students in Suspension
    •    Procedures for Major Rule Infractions                          •    Disciplinary Probation
    •    Executive Committee Procedures                                 •    Campusing
    •    Drug/Alcohol Policy                                            •    Rescinding of Privileges
    •    Weapons Policy                                                 •    Withdrawal
    •    Harassment                                                     •    House/Locker Searches
    •    Consequence for Rules Infractions                              •    Minor Offenses
Student Conduct
         The Board of Directors and the Bylaws of the Madeira School delegate complete authority and responsibility for the
discipline of students to the headmistress. Historically and traditionally, she has delegated some of that responsibility to the
dean of students and the Judiciary and Executive Committees of the student government, but she may at any time preempt
any procedure or conduct any disciplinary hearing she deems appropriate.

Intent and Expectations
          The purpose of rules and their fair, equitable enforcement is to enable the School to function as a safe, happy,
healthy community. Central to this purpose is the health and safety of all those who attend and work at the School, as well as
the maintenance of the School’s good name and property. Madeira has a right to expect those persons who agree to enter the
school community to abide by the rules and regulations that serve the best interests of the School and its members. No school
community can thrive unless every effort is made to ensure the health, safety and well being of its students. To that end,
discipline at Madeira is a process governed by reason and rules.
          Each student must recognize that she is responsible for what takes place in her presence and that she is expected
to take reasonable action against unauthorized activities. At the least, the School expects students to avoid the scene of a
wrongful act. Failure to avoid the scene of a wrongful act may be constructed as a participation in the act and may result in a
consequence including dismissal. Preferably, a student will actively try to discourage a wrongful act.
          Students are expected to be truthful in the work they submit, in the forms they fill out, and in their behavior at their
off campus jobs every Wednesday. The commitment to create a community in which each individual demonstrates respect
for herself and others and for other’s property is essential.
          Madeira prizes the individually of its students. In discipline, as in other facets of school life, individual situations
are carefully weighed. A student’s age, length of experience at Madeira, previous record, the severity of the violation, the
element of premeditation, honesty, any special circumstances, and above all, her personal welfare and that of the community
are taken into consideration in it the recommendation of appropriate consequences. As provided in each family’s school
contract, the School reserves the unconditional right, without invoking disciplinary procedures, to suspend or dismiss any
student whose progress or conduct is unsatisfactory to the headmistress. No student dismissed or withdrawn as the result
of discipline may reapply without written permission from the headmistress. Final authority for student discipline is the
responsibility of the headmistress. Students and parents agree to abide by all the rules and policies, both stated and implied,
by signing their school contract.

School Jurisdiction
          Every girl who had an enrollment agreement with the School is under the jurisdiction of the School. The School
expects that girls who are enrolled as Madeira students will behave in accordance with the School’s expectations and will
reflect the School’s values in their activities and their lives as long as they are enrolled in the School. This applies to boarding
as well as day girls, while on campus or off, during the school year and, equally, during school vacations. While the School
recognizes that parents assume primary responsibility for their daughters when they leave school grounds to return home,
after school, on weekends, and during school vacations, Madeira reserves the right to pursue issues of student behavior that
may compromise the safety of a girl or the community or impugn the reputation of The Madeira School.

Major School Rules
         The following rules are intended to foster a thriving Madeira community that is safe, trusting, and nurturing, and
to safeguard each student’s ability to take the maximum advantage of the educational, recreational, and Co-Curricular
opportunities here.

RULE #1 Honesty Rule
      Honesty is expected in the work, speech and behavior of each student at all times. Lying, cheating, and plagiarism
      are all violations of the honesty rule. (See the “Academic Honesty” section of this handbook.)

RULE #2 Drug/Alcohol Rule
      The possession, use, or distribution of drugs or alcoholic beverages is strictly forbidden on campus or away from
      campus while a student is under the School’s jurisdiction. Girls are not permitted to be on campus under the
      influence of drugs or alcohol.

RULE #3 Fire Rule
      It is absolutely forbidden to have open flames or other burning items anywhere on campus, but especially in any
      campus building. Tampering with fire alarms or other safety equipment is a violation of this rule. Madeira is a
      smoke-free campus. Smoking anywhere on campus or while on a school trip or activity is a violation of this rule.

RULE #4 Respect for Property Rule
      Stealing and/or causing the deliberate destruction or defacement of school or personal property is prohibited.

RULE #5 Sign-Out Rule
      No girl may leave campus without permission. All boarding students must accurately complete proper forms and
      receive permission every time they leave campus. Changing plans while on an outing or overnight is not permitted.
      No day student may leave school during the class day without specific permission of the academic dean, dean of
      students, or school nurse.

RULE #6 Co-Curriculum Rule
      The Co-Curriculum is an essential part of the Madeira curriculum. Unauthorized absence or other serious
      misbehavior is not permitted. No girl may leave her placement without permission from the Co-Curriculum Office.

RULE #7 Personal Safety Rule
      In the interest of personal safety and the associated risks to both the individual and the community, the following
      violations may be considered major rule violations:
   • Curfew violations: out of house, unescorted, after House Bell and before 6:00 a.m.
   • Possession of a weapon or an instrument whose use could be construed as a weapon
   • White and green card violations (see Residential Life section below)
   • Boundaries violations: being in wooded areas including Black Pond, without signing out with the Dean of Students
      Office and not in groups of three or more
   • Swimming violations: swimming in Black Pond, the Potomac River, or the pool without the specific approval of
      school authorities and without supervision
   • Online safety violations. See Rule #8 and the “Technology at Madeira” section of this handbook
   • Other situations that demonstrate a lack of respect for individual or group safety and welfare, including violating the
      medication policy
   • Riding a bike, scooter, etc. without a helmet

NOTE: The school believes that adolescent sex, by definition, is premature and can lead to health and safety issues. Sexual
behavior on campus, therefore, is governed by Rule #7, Personal Safety, and is strictly forbidden. Personal restraint and
respect for others are highly valued at Madeira, and students are asked to refrain from public displays of intimate affection.

RULE #8 Technology Use Rule
      The illegal, improper, or unethical use of technology, including but not limited to computers, cell phones,
      Blackberries, iPods, etc., is strictly forbidden. Every Madeira girl and her parent/guardian sign The Madeira School
      MEANS (Madeira Educational Access Network Service) Acceptable Use Policy and Agreement (AUPA). This
      agreement outlines the conditions under which Madeira girls may use technology, specifically computers and
      Internet access, provided by the Madeira School. Violating the terms of this agreement is prohibited. (Please refer to
      the handbook section on Technology at Madeira.)

RULE #9 Good Behavior Rule
      Madeira girls are expected to demonstrate good behavior and respect for themselves and others at all times. Hazing,
      harassment, or mistreatment of any member of the community is a violation of this rule. Accumulating an excessive
      amount of minor infractions also comes under this rule. Any behavior that compromises the good name of the
      Madeira School is a violation of this rule, whether school is in session or not.

Procedures for Major Rule Infractions
         The headmistress has the authority to decide if the circumstances surrounding a major rule infraction warrant review
by the Executive Committee.
         If, upon initial review, the headmistress decides that the case does not need to go to the Executive Committee,
she and/or the dean of students may meet with the student and a faculty or staff member of this student’s choice. The
headmistress may ask the student head of Judiciary to be present at this meeting. Evidence may be gathered from witnesses
during this process. The headmistress will make a final decision and notify the student and her advisor. The student and/or the
headmistress will call the student’s family as soon as possible. A letter summarizing the decision will be sent to the family
and the student’s advisor. At any time the headmistress may choose to move the case to the Executive Committee.

Executive Committee Procedures
          The Executive Committee consists of five voting members: the student heads of Boarding, Day and Judiciary, a
faculty member appointed by the headmistress, and the dean of students. Any two members and the dean of students shall
constitute a quorum.
          The headmistress may choose to convene the Executive Committee upon determining that a student has or may have
broken one or more major school rules or has accumulated a number of violations of minor school rules. If the headmistress
chooses to convene the Executive Committee, the student’s parents will be notified and the student will be scheduled to
come before the Executive Committee with her faculty advisor. During the meeting, the student will explain her behavior
and motive with regard to the rules infraction(s). The committee will consider witnesses or other evidence that the committee
or the student wishes to present. Through discussion with the student, members of the Executive Committee will assess the
seriousness of the behavior and, after deliberation, will recommend a consequence to the headmistress.
          The headmistress may accept the recommendation as is, send back to the committee for further deliberation, amend
it, make a decision independently of the committee, or initiate a Review Committee.
          The student will be told the decision either by the headmistress or the dean of students. Her advisor may accompany
her when she is told. The student and/or the headmistress will call the student’s family as soon as possible. A letter
summarizing the decision will be sent to the family and the advisor.
          Under certain circumstances, as in the case of any drug or alcohol offense, the student may also be required to
attend an evaluation/rehabilitation program with her parents as part of the conditions for returning to Madeira. Additional
suspension and/or discipline may be recommended on an individual basis. No student dismissed for drug or alcohol offenses
may reapply without the permission of the headmistress, and not until she has completed a similar evaluation and educational
program and written a report from the counselor of that program has been sent to the School.
          Executive-hearing procedures during exam periods and in the final weeks of school may be modified at the
discretion of the headmistress. Because of potential scheduling conflicts, the headmistress may conduct hearing with students
and their advisors. She may request the presence of the dean of students and/or student heads of Boarding, Day, and Judiciary
at the hearing.
          The school reserves the right to notify colleges concerning discipline cases. Some college application forms have
questions concerning the applicant’s disciplinary record. A student is expected to answer such questions honestly.

Drug/Alcohol Policy
         When a student’s work, behavior, or demeanor suggests the possibility of use of alcohol or illegal drugs, parents will
be informed by the school counselor or other authority, and appropriate procedures will be recommended for assessment and
counseling, which may include random urinalysis or other drug testing by an outside professional. Parents who do not accept
the recommendations of the School will be given the option of withdrawing their daughter.

Weapons Policy
     No weapons are permitted anywhere on campus, including, but not limited to, guns, knives, and explosives.

         Sexual, racial or general harassment by students or adult members of the community will not be tolerated at
Madeira. Such behavior is a violation of Major School Rule #9. Sexual or romantic relationships between students and adult
members of the school community, whether consensual or not, are strictly forbidden. Students should report incidents or
harassment to the counselor or, in her absence, the dean of students, who will take appropriate action. Parents, teachers, and
other students should also inform the counselor if they become aware of any kind of harassment of any student.

Consequences for Rules Infractions
         Consequences for major and minor infractions may be, but are not limited to, any one of a combination of the
following: letters of apology; rescinding of privileges; campusing; community service; and probation. Suspension or
dismissal may be imposed for major school rule violations or for an accumulation of minor rule violations.

         The dismissal of a student is at the discretion of the headmistress. If she finds that a student had committed an
offense that risks dismissal, she will so inform the girl’s parents. At the discretion of the headmistress, parents may be offered
the option of withdrawing their daughter. If a student is dismissed or withdraws because of circumstances surrounding a
discipline case, she may not return to campus without the permission of the headmistress. Indication of the dismissal or
required withdrawal will be noted on the student’s official transcript.
         The Madeira School believes that a positive and constructive working relationship between the School and a
student’s parents (or guardian) is essential to the fulfillment of the School’s mission. Thus, the School reserves the right not
to continue to enroll or to re-enroll a student if the School concludes that the actions of a parent (or guardian) make such a
positive and constructive relationship impossible or otherwise seriously interfere with the School’s educational purpose.

Review Committee
          If dismissal is involved, the headmistress will inform the student’s parents that a committee may be appointed to
review the case at their request. The headmistress selects the members of the Review Committee from the faculty, staff, and/
or administration. The student and parents may meet with the Review Committee and, if they notify the headmistress at
least three school days before the meeting, may bring a lawyer or other representative with them. The school’s legal counsel
may be present as well. After hearing the recommendations of the Review Committee the headmistress will make the final
decision in the matter.

         A suspension is a temporary separation of the student from the School during which time she may not come to
campus for any activity. During the separation, the student and her family need to discuss her record to date and decide how
important it is for her to remain a student at the school. Suspensions may range from one day to two weeks depending on the
severity of the offense. Students should remember that they may be asked to explain reasons for their suspension on college
applications. Students who are suspended may return to school only after a parent conference with the headmistress, or in her
place, the dean of students.

Academic Procedures for Students on Suspension
          The student is responsible for collecting all her books, assignments, and other materials before leaving on a
suspension. The student, must submit a homework assessment including papers and projects, upon her return to class. Missed
tests will be made up the day of return.
          If a student is suspended during the exam period, the academic dean will oversee the administration of exams.
Exams and related materials will be delivered and returned by Federal Express. The cost for this will be borne by the family.
          If a student needs tutoring because of suspension, names of tutors are available from the Academic Office. Families
will be expected to play the current standard rate for their services. Faculty members are not responsible for teaching students
material missed due to suspension.

Disciplinary Probation
          When a student is found guilty of any violation of a major school rule but is not dismissed, she may be placed
on disciplinary probation. Disciplinary probation is a very serious situation and should be considered one step short of
separation from the School. A major rule violation or a number of minor violations during the term of the probation will
most probably lead to dismissal.
          When a student is placed on disciplinary probation, she must justify her continuance at Madeira by displaying
acceptable behavior and attitude. Her contract for the next school year may be withheld. A student on probation may not run
for student government. If her contract is withheld a boarder girl may not participate in room draw. Initial probations normally
are limited to one semester, or the equivalent thereof. However, a student may be placed on probation for the balance of a
school year, or the initial probationary period may be extended if the student cannot accept community rules and does not show
marked improvement. Probations are reviewed by the Executive Committee at the conclusion of each semester.
          Disciplinary probation is not a matter of permanent record for the student. Students should remember, however,
that they may be asked to explain reasons for their probation on college applications. Students are responsible for reporting s
disciplinary action to colleges and universities.

     The headmistress or dean of students may assign a boarding or day student to campus for a stated period of time.

Rescinding of Privileges
         The headmistress or dean of students may revoke a student’s permission to attend designated school functions,
including sports practices and games, play rehearsals and productions, Affirmation, or Graduation. Other privileges may also
be rescinded.

          Parents may choose to withdrawal a student from school or the School may recommend withdrawal because of
health or other matters of concern to the School or family. The family may initiate a withdrawal by writing a letter to the
headmistress stating the reasons for withdrawal. The Head’s Office will then contact the Business Office, library, Dean
of Students Office, and Academic Office before sending written confirmation of the withdrawal to the parent. A student’s
grades, transcripts, recommendations, and other official school documents may be withheld if a parent’s financial obligations
have not been met at the time of withdrawal.

House and Locker Searches
         The school reserves the right to search persons, backpacks, rooms, lockers, and any other places or articles of
property on the school premises at any time. Any items prohibited by law or by school regulation will be confiscated and
consequences will follow for those students in possession of such items.

Minor Offenses
      Minor offenses include, but are not limited to:

    •    Late arrival to breakfast check-in, scheduled                •    Noisiness in dorm during quiet hours
         conferences, study hall, or other required activity          •    Tardiness for house bell
    •    Missing breakfast check-in, study hall, scheduled            •    Misconduct during class, assembly, study hall, or
         conferences, or other required activity                           other activity
    •    Checking in late or failing to check in and/or sign          •    Dress code violations
         in or sign out                                               •    Use of technology in an inappropriate place
    •    Late return to campus                                        •    Backpacks and personal belongings in an
    •    Failure to put up approved card before leaving                    inappropriate place
         campus                                                       •    Not cleaning up after oneself in the dining hall or
    •    Failure to take down card immediately upon return                 student center or another public place
         to campus                                                    •    Late arrival to class or All-School Meetings
    •    Failure of room inspection                                   •    Missing class or All-School Meetings

         The Dean of Students Office will deal with students if they have minor offenses. Students should
expect consequences.

Student Life
    •    ASM                                                             •    Hospitality
    •    Check Cashing                                                   •    Lucy & Co.
    •    Clubs                                                           •    Mail
    •    Dining Room                                                     •    Newspapers
    •    Dress Code                                                      •    Note Board
    •    Driving/Parking                                                 •    Red and White Teams
    •    Environmental Awareness                                         •    Recreation Rooms
    •    General Store                                                   •    Religious Life
    •    Guests on Campus                                                •    Riding
    •    Overnight Guests                                                •    Off-Campus Activities
    •    Deliveries to Campus                                            •    Student Government
    •    Huffington Library                                              •    Swimming Pool
    •    Informal Forums                                                 •    Sedans
    •    Lost and Found                                                  •    Traditions

All-School Meetings & Assemblies (ASM)
         The academic schedule includes All-School Meetings and advisee and activity days and times. Assembly behavior
guidelines have been established to ensure courtesy and attention to the assembly speaker(s) and consideration to everyone in
Rules include:
     • Sit in assigned seat. Attendance will be taken promptly by the checkers. (If you arrive late be sure to check in with
         the checker immediately following the assembly or you will be marked absent.)
     • Sit up straight and pay attention.
     • Do not put feet or knees on chair in front of you.
     • Do not leave the auditorium during the assembly unless it is an emergency. Check with your advisor if you do need
         to leave. If you do have permission to leave, leave quietly, and do not allow the door to slam.
     • Do not bring food, drinks, or chewing gum into the Chapel/Auditorium (C/A). Hats may not be worn in the C/A.
     • Do not talk during the speech or performance.
     • Do not pursue activities other than listening. (No schoolwork, newspapers, letter writing, or grooming of self or others.)
     • No electronic devices

Check Cashing
       The school will cash personal checks for students with valid identification during office hours in the Business Office.
The maximum is $200 per transcription. There are no ATMs on campus.

         Clubs and student interest groups make an important contribution to the Madeira community. All girls are urged to
join those groups whose activities are of interest to them. Each club has a faculty or staff sponsor. Members receive a club
handbook outlining policies and procedures that club leaders and their adult sponsors are responsible for following. Every
year the dean of students reviews each club’s membership, purpose, and activities to determine if the club may maintain
current standing. During an All-School Meeting in September, clubs are described and interested girls may sign up.

Dining Room
         The school offers three well-balanced meals Monday through Friday and brunch and dinner Saturday and Sunday,
served cafeteria style. Meal planning is the responsibility of the Sodexho Corporation. Courtesy, good manners, and tidiness
are expected of all the girls at all times. Girls return their own trays and dishes to the kitchen area. Fruit is available all day in
the dining room. No one may take food, dishes, or silverware out of the dining room. Girls are not to be in the serving area
except at meal times. If the dining room is being cleaned, girls will be asked to be considerate and leave. Shoes or appropriate
footwear must be worn at all times.

Dining Room Hours:
Monday – Friday:                              7:00 a.m. – 7:45 a.m.
Saturday and Sunday Brunch                    10:30 a.m. – 12:45 p.m.

Monday                                        11:55a.m. – 1:30 p.m.
Tuesday                                       11:20 a.m. – 1:30 p.m.
Wednesday                                     per Co-Curriculum
Thursday                                      11:55 a.m. – 1:30 p.m.
Friday                                        11:55 a.m. – 1:30 p.m.

Monday, Tuesday and Thursday                  6:00 p.m. – 7:00 p.m.
Wednesday (Seated Dinner)                     6:00 p.m. – 6:45 p.m.
Friday, Saturday and Sunday                   5:30 p.m. – 6:30 p.m.

Dress Code
         The Madeira School values girls for their individuality, their accomplishments, and their contributions to the School
and the wider community and, therefore, does not prescribe a uniform style or type of dress for class or after school activities.
Instead, general guidelines for appropriate school dress are described below.

   • come to school dressed to learn
   • wear clothing that is in good condition
   • wear shoes at all times outside the dorm
   • wear a cover-up when walking to and from the swimming pool
   • wear a bathing suit only at the pool (or at the site of the old pool)
   • wear shorts and skirts mid-thigh or longer than the tips of their fingers

   • wear revealing or inappropriately short skirts or shorts
   • wear clothing that reveals midriff or cleavage
   • wear ripped or patched clothing or clothing that has been written on
   • wear tops with spaghetti straps
   • wear clothing that reveals undergarments
   • wear pajamas outside the dormitory
   • pierce facial areas or other exposed areas of the body except the ears
   • wear hoops, large rings or dangling jewelry except in the ear

          Girls who ignore these guidelines will not be allowed to attend class or participate in other school activities. An
advisor, faculty or staff member will speak with a girl who is inappropriately dressed, and she will be allowed to return to
class or the school activity once she makes the required change to her clothing.

Dress Code for Athletics
        Girls are to wear clothing specifically for sports, separate from the clothes worn throughout the academic day.
Clothing for classes must fall within the following guidelines:
Physical education classes
    • athletic shorts suitable for activity; no cut-offs, boxers, etc.
    • T-shirts suitable for activity—no tank tops, oxford shirts, etc.
    • any neat-looking sweat pants or sweat shirts—no tears, cuts, holes, etc.
    • sneakers or cleats, and socks
Dance classes
    • leotard and tights or dance skirt
    • warm-up suit—no hoods
    • proper footwear
    • breeches, jodhpurs or chaps
    • riding boots or paddock shoes
    • Hard hats to be worn at all times. Hard hats must be fit, be USA Equestrian-approved, and have a non-removable
        name tag inside.
Swimming classes
    • swimsuit appropriate for instruction
    • goggles (recommended)

Dress Code for Co-Curriculum
         The Co-Curriculum program requires that students dress specifically for the internship to which they go each
Wednesday. An internship on Capitol Hill will, for example, require business attire, whereas an internship at a school
requires business casual style. The specific dress requirements for internships will be outlined and distributed during the Co-
Curriculum orientation.

Dress Code for Graduation
      Graduates must wear approved white dresses.

Driving/Parking Regulations
          Regulations concerning driving have been designed for the safety of the members of this community. All regulations
are in effect around the clock, seven days a week. The regulations will be enforced.
     • Pedestrians, joggers, and cyclists always have the right of way on the Madeira campus.
     • A girl must obey campus speed limits and parking regulations.
     • A girl may drive to campus only if she has applied for, received, and has displayed on her car a valid Madeira
          School Parking Permit.
     • A girl may not drive another girl around campus or off campus without the specific permission from a member of
          the Dean of Students Office.
     • A girl must park in the student parking area and may not move her car until she has finished her obligations for the
          day and is leaving campus.
     • Girls may not “hang out” in their cars during the school day.
     • A girl must report any accidents, no matter how minor, to the Dean of Students Office.
     • Boarding girls are not permitted to keep cars on campus.

Environmental Awareness
         Madeira’s beautiful campus has made the community aware of the need to preserve and protect the world in which
we live. We recycle aluminum, glass, plastic, paper, and cardboard. We try to use recycled paper at the School (including this
handbook), and we can make a school-wide commitment not to litter.

General Store
The General Store is located in the Student Center. Hours are posted. It is run by Madeira girls under the direction of the
Dean of Students Office. If offers bottled water, crackers, candy, and other snack food.

Guests on Campus
         All girls may have male or female guests on campus (unless not approved by parents) during the following hours:
Weekdays:          4:30 p.m. to 7:00 p.m.
Fridays:           4:30 p.m. to 11:45 p.m.
Saturdays:         9:00 a.m. to 11:45 p.m.
Sundays:           9:00 a.m. to 7:00 p.m.
    • If a girl is expecting a male guest on campus, she must give his name to the adult on duty (AOD), who will notify
         the security officer at the gate. A girl may not have a guest on campus unless she is acquainted with the person prior
         to his/her visit. Students must have parents’ permission for male guests.
    • Security will direct guests to park in the lot and then proceed to the Dean of Students Office. The girl will be notified
         by the AOD of the guest’s arrival.
    • Guests must sign in with the AOD upon arrival and sign out upon departure. Girls are expected to introduce their
         guest to the AOD and other on campus adults. Each girl is responsible for the behavior of her guests. A visitor who
         does not follow the School’s guidelines on curfews and related matters may be asked to leave and if poor behavior
         continues, may be unwelcome on campus. Girls may not accompany guests to the parking lot after signing them out.
    • No male guests are allowed in the houses without specific approval of the house adult. This includes the house
         commons area and the vestibule.
    • Girls are limited to three guests per visit unless approved by the dean of students. Girls may invite only their own
         guests and may not sign in another girl’s friends.
    • Under no circumstances may a student bring a guest to classes.
    • The school provides chaperones at all scheduled on-campus activities (e.g. dances, concerts)
    • Girls may entertain their guests in the Student Center lounge and the dining room during the specific hours listed
         above. Male guests are not allowed in the Hurd Sports Center or the Chapel/Auditorium unless there is an activity
         going on in those buildings. Parents’ requests, as stated in the permission forms on file in the Dean of Students
         office, will only limit girls’ ability to sign in male guests. Parents may designate via permission forms on file in
         the Dean of Students Office whether or not their daughters may sign in male guests. However, because these visits
         are not considered chaperoned events, parents and daughters need to come to an understanding themselves over
         socializing with boys on campus. Concerns may be directed to advisors and/or the dean of students.
    • Day girls may not be in dorms after 10:00 p.m. on school nights unless they are spending the night.
    • Day girls may not spend the night in the dorms during exam periods.
    • Guests who are not Madeira students are not permitted in school vehicles.

Overnight Guests
          Boarding students may invite day students and other female friends to visit over a weekend with special permission
from the dean of students. For rules regarding day student overnights, consult the Day Student information section of this
handbook. All guests must obey the Madeira School rules, including house bell, while visiting on campus. Day students can
stay in the dorms at no charge for up to 15 nights in a school year. From the 16th night on, the fee is $35.00 per night.
          Male guests are allowed to stay overnight at the Madeira School infrequently and only under special circumstances.
In such cases, the dean of students may permit a male guest to stay one weekend night. Special arrangements will be make
for accommodations, so one week’s advance notice is required.

Food and Other Deliveries to Campus
          Any time a student calls to request delivery of anything to campus (food, flowers, etc.) it is that girl’s responsibility
to call ext. 8211 to alert the AOD that a delivery is on the way. The AOD will then alert security to expect a delivery.
Students may call for such deliveries only when the AOD is open. The AOD is open until 8:00 p.m. Monday- Thursday,
midnight on Friday and Saturday, and 10:00 p.m. on Sunday. Students must meet the delivery person at the AOD desk. No
delivery people will be permitted anywhere on campus except the AOD desk. If the AOD desk is closed, security will not
permit the driver to enter campus. Students must therefore be certain that their delivery can be made before the AOD closes.
A list of approved merchants is available in each dorm at the AOD desk.

Huffington Library
Monday – Thursday:        7:15 a.m. to 9:30 p.m.
Friday:                   7:15 a.m. to 5:00 p.m.
Saturday:                 10:00 a.m. to 6:00 p.m.
Sunday:                   1:30 p.m. to 9:30 p.m.
Please note: Holidays and vacations may affect library hours.

           The Huffington staff welcomes Madeira students, parents, faculty, and staff, to use the library for research,
recreational reading, and browsing. The library is also a popular site for group study, meetings, and movies. Two conference
rooms, and an upstairs seminar room, the Fiction Room, or the AV room may be reserved for those purposes. The library
also provides access to the Internet, online databases, and other programs through the School’s computer network. A lively
collection of educational and recreational videos and DVDs is also available for checkout.
           Borrowing privileges are extended to all members of the School community. There is no limit to the number of
books a student may borrow. However, all materials must be checked out to the student before being taken from the library.
Circulation periods vary according to the type of material. Students will be informed of due-dates and renewal procedures.
Library staff members are available to give assistance and provide guidance in locating material, including searching nearby
academic and public library collections.
           If any student is found to have unreturned library book on her account, she will be charged the price of the book
and an additional processing fee for replacement. If the student is able to find the book and return it to the library before a
bill is issued, her library fines associated with that book will be cleared. All grades will be held until a student’s accounts
are cleared.
           Madeira girls may always count on the library to be a quiet, comfortable, study-friendly place. Socializing, active
conversations, sharing email and online pictures, and having a laugh with friends are all welcome for some other place, but
not the Reading Room. Headsets or iPods are not allowed in the library.

Lost and Found
          Girls should have their names on all possessions so that lost articles can be easily and properly identified. Lost
articles are returned to the Dean of Students Office. Girls should immediately report all items thought to be missing to the
dean of students and fill out a detailed incident report.

Madeira Hospitality
          Hundreds of people visit Madeira every year. Many of these visitors are prospective families. It is important
to remember that the single most important factor for many prospective students is their experience during their visit.
Hospitality and friendliness are hallmarks of Madeira students. As a member of the Madeira community, girls are expected to
greet visitors with a smile, say hello, and give directions graciously.

Lucy & Co ./Package Shipping and Receiving
         Located in the student center beneath the dining hall and adjacent to the campus mailboxes is the Madeira School
Store. Lucy & Co. carries school supplies, drugstore and snack items, and Madeira apparel. In addition, Lucy & Co. is
responsible for shipping and receiving packages. Students who wish to ship packages or purchase stamps may do so at Lucy &
Co. during store hours. All goods and services may be charged home on student accounts or paid by cash, check, or credit card.

The Madeira       School Store hours of operation are:
Monday:           11:00 a.m. – 4:00 p.m.
Tuesday:          11:00 a.m. – 4:00 p.m.
Wednesday:        11:00 a.m. – 1:00 p.m.
Thursday:         11:00 a.m. – 4:00 p.m.
Friday:           11:00 a.m. – 4:00 p.m.

          Each boarder is assigned a combination mailbox so that she can pick up mail at her convenience. All boarding
students will be assigned a new mailbox for the upcoming school year. Mailbox numbers and combinations will be
distributed during Orientation. To help your daughter receive her mail in a timely fashion please ensure that her name is on
the envelope or package. Please contact the Madeira School Store with all mailbox inquires and to purchase stamps.

         Daily newspapers are available in the periodical room of the library and in the Student Center. Personal
subscriptions to the newspaper may be ordered at the start of the school year at special student rates and may be picked up in
the student center. Girls should contact the Dean of Students Office for further information.

Note Board
           The note board is located on the main floor of Schoolhouse I. Notes for girls are placed on the board directly above
their last initial. All girls should check the note board at least twice a day. It is a violation of the School’s honesty policy to
read, deface, or take anyone else’s notes.

Recreation Rooms
        A student lounge is located in the Student Center and is available to both day and boarding girls. Other recreation
rooms are located in each house and in the sports center.

Red and White Teams
        The student body is divided into two teams, Red and White, which compete against each other at various activities
throughout the year.

Religious Life
         Madeira is a secular school as such does not promote the religious beliefs of any one denomination or faith.
However, personal convictions are valued and transportation to nearby places of worship is available through the Dean of
Students Office. See the assistant dean for student activities for more information. Bible study, prayer groups, and informal
philosophy seminars are organized at the initiative of individual girls and faculty and through the Co-Curriculum and
the Dean of Students Office. Madeira is a member of the Council for Spiritual and Ethical Education and Fellowship of
Christians in Universities and Schools (FOCUS).

          Girls not enrolled in the riding program who wish to do recreational riding must have a release permission slip on
file with the stables. Permission is given if the girl has some riding experience in riding and if horses are available. An hourly
fee will be charged home.

School-Sponsored Off-Campus Activities
          The assistant dean for student activities oversees student activities with members of the Social Committee. They
welcome student suggestions. During the year at Madeira, girls are offered many opportunities to attend plays and concerts
in Washington as well as dances and activities at other schools. Day and weekend trips for skiing, canoeing, and visiting
museums are planned. Day girls are encouraged to participate in all off-campus activities. All rules that apply to boarding
girls also apply to day girls while on school-sponsored off-campus activities.
          A student should not sign up for an outing unless she is sure she wants to attend. Once a girl has signed up and
tickets have been arranged, she will be charged whether she attends or not. If she must change plans, she should notify the
assistant dean for student activities as early as possible. All major school rules apply for off-campus trips as well as the
following basic outlining rules:

    •    Know the departure times and be prompt.
    •    Report to the chaperone in charge and follow her/his instructions.
    •    Dress suitably for the event. Girls should always ask if they are not sure what to wear.
    •    At theaters and concerts, girls are to be in their seats throughout the performance. When visiting another school,
         girls are expected to abide by the rules and customs of that school.

         Any violations of rules while on trips are reported to the Dean of Students.

Student Government
         Opportunities for student self-government are ample at Madeira. The spirit and energy with which the student
government operates have a strong bearing on the spirit and life of the School. Meetings are led by the Head of Day and
the Head of Boarding. The headmistress and the dean of students are advisors to the student government; the assistant dean
for student activities is advisor to the Day Student Task Force; the Boarding Committee is advised by the assistant dean for
residential life.

Student Government Elections
          Elections are held in the spring for all offices except for the freshman class. Candidates are self-nominated, and
there is no campaigning. The positions of head of house and assistant head of house are selected by the assistant dean for
residential life along with a student/house adult committee after an extensive application process. All other officers are
elected by the student body.

Swimming Pool
     Madeira’s swimming pool rules, regulations, and hours are posted in the Hurd Sports Center.

Sedan Service
         Girls may charge sedans to their school account with their parents’ permission. There is a 15% charge for this billing
service. All sedans must be ordered by the following offices for student use:
Dean of Students:          703.556.8211
Co-Curriculum:             703.556.8277
Health Center:             703.556.8244

        All sedans must arrive and depart from the Student Center unless special circumstances warrant and special
permission is given. Students may not order their own sedans without special permission from the dean of students.

       Madeira has many important traditions:

Affirmation: The night before graduation, twelfth graders bid their farewell to Madeira through song, dance, and skits.

Founder’s Day: Each spring, Founder’s Day honors Lucy Madeira Wing. The date is always a surprise. The day is devoted
to games and activities in which everyone participates. After Spring Break, day girls should always have their gym clothes in
their lockers. Girls remain on campus all day for the festivities, which conclude with strawberries and ice cream.

Graduation: Graduating twelfth graders wear white dresses and carry thirteen red roses in remembrance of the thirteen
boarding girls enrolled when the School opened in 1906.

Junior/Senior: In the spring, the eleventh graders plan an on-campus celebration called Junior/Senior Party.

Respecting the Oval: All members of the community are asked not to cross the Oval in front of Main. Girls may go on
the grass to sit and visit, or play music, but they may not cross from one side to the other. Sunbathing is not permitted on the
Oval, only on the quadrangle between North and South Houses, at the Hurd Center on the patio beside the pool, on the grass
behind Main and New Houses, and beside the science center.

Ringing the Bell: The old bell in Main is rung by twelfth graders 100 days before graduation. Only twelfth graders may
ring the bell.

Red and White Competition: All girls and faculty members are assigned to either the Red or White Team and remain
on that throughout their years at Madeira. Legacy girls are assigned to the same color team as their relative(s). Competition
continues all year between the teams in many activities.

Senior Privileges: Twelfth graders enjoy certain privileges such as eating dinner earlier, having their own clubhouse,
enjoying Tuesday and Thursday night outings, and having weekend “instant sign out.” The purpose of these traditions is to
recognize the leadership of the class and to reward the contributions they make to Madeira. These are not senior rights, nor
are they intended to convey superiority of rank.

Residential Life
    •    Permissions and Leaving Campus                              •    Medications
    •    Overnight (White Card) Outings                              •    Midweek Outings
    •    Day (Green Card) Outings                                    •    Outing during Exam Week
    •    Cell Phones, iPods, Electronic Devices                      •    Personal Belongings
    •    Closed Weekends                                             •    Quiet Hours
    •    Day/Boarder Exchanges                                       •    Returning to Campus
    •    Dormitory Behavior                                          •    Room Draw/House Assignment
    •    Mandatory Check- Ins                                        •    Room Maintenance and Inspection
    •    Evening Monitored Study Hall                                •    Senior Sign-Out Privileges
    •    Fire Alarms                                                 •    Sleepovers
    •    Fire and Safety Regulations                                 •    Special Diets
    •    Guardians for International Students                        •    Summary of Deadlines
    •    House Bell                                                  •    Telephones
    •    House Governance                                            •    Television
    •    Laundry                                                     •    Travel Arrangements
    •    Lights Out                                                  •    VCR/DVD Movies

         Life in the houses at Madeira is a special experience. It gives each girl the opportunity to make close friends
and to participate in community with girls from different parts of the U.S. and other countries. Learning to cooperate,
compromise, and share in fun and responsibility is all part of the residential experience. Successful community living requires
thoughtfulness. Madeira expects that an appreciation of the needs of others combined with self-discipline will enable girls to
make the best use of their time and will help them to meet the demands of a rigorous academic schedule. Only a community
of mutual respect will ensure an atmosphere conducive to study and personal growth.

Permissions and Leaving Campus
         Boarding girls may leave campus only with approval from the Dean of Students Office. The school’s sign-out
system is designated with three goals in mind:
     • Protecting the personal safety of each girl
     • Teaching the importance of planning ahead and budgeting time accordingly
     • Teaching the necessity of making appropriate choices

          The Dean of Students Office bases its approval of a girl’s requests to leave campus strictly on permissions that
her parents have left on file in the AOD office. Each girl must know and understand the restrictions that her parents have
requested. Girls should read their permission slips with their parents and become familiar with the School’s regulations and
restrictions. With these rules clearly in mind a girl will avoid the embarrassment of accepting an invitation that the School
cannot authorize and avoid the risk of breaking a major school rule. Girls may not remove their permission cards from the
Dean of Students Office.
          The privilege of leaving campus may be withdrawn for academic or disciplinary reasons. Parents are asked to
support the School’s efforts in these matters.
          Once a girl has left campus for an outing or for an overnight, the School cannot maintain responsibility for her
will-being until she returns to campus and signs in. She must understand that cities and shopping malls are not entirely safe
places, and she must be careful to avoid trouble or danger. The best practice is to travel only in groups when off campus,
to stay in well-lighted places, and to avoid those locations when irresponsible behavior is likely to happen. Establishments
where alcohol is served are to be avoided. While the School recognizes that parents assume primary responsibility for their
daughters when they leave school grounds to return home, after school, on weekends, and during school vacations, Madeira
reserves that right to pursue issues of student behavior that may compromise the safety of each girl or the community or
impugn the reputation of the Madeira School.
          The school will not approve of any girl(s) staying in a hotel or motel unless accompanied by parents.
          A girl may not change plans after leaving campus except to return early. The school will not honor telephone
requests for change of approval of change. Therefore all information on green and white cards must be accurate. Deliberate
misinformation or misinterpretation of information of any kind is violation of school rules #1, #5, and #7.

Overnight (White Card) Outings
         No boarding girl is allowed to spend a weeknight off campus unless she is doing a Day/Boarder Exchange or unless
her parents are visiting in town, in which case special permission may be given by the dean of students only. A girl who
wishes to sign out overnight must observe the following procedure:
     • She fills out her white card in pen stating destination, dates and times of departure and return, means of
         transportation, and the phone number where she can be reached.
     • All white cards must be left in the Dean of Students Office by 8:00 p.m. on Thursday.
     • A girl planning to take an overnight leaving campus on Friday must have all invitations and parental permissions (in
         writing, by telephone, fax, or email) in the Dean of Students Office before 6:00 p.m. Friday.
     • A girl planning to take an overnight leaving campus on Saturday must have all invitations and parental permissions
         to the Dean of Students Office before noon on Saturday.
     • It is the girl’s responsibility to check that her card has been approved before leaving campus.
     • If a girl’s white card has been approved, she puts it up in the card holder marked with her House name (North,
         South, East, etc.)
     • It is the girl’s responsibility to put her card up right before she leaves campus, and to take it down and sign it
         immediately upon her return. Failure to do so will result in card restrictions. Girls will be campused the following

Day (Green Card) Outings
         Day outings maybe taken during the following times:
Friday:          4:30 p.m. to 11:45 p.m. if returning by private car
                 4:30 p.m. to 9:30 p.m. if returning by sedan
Saturday         9:00 a.m. to 11:45 p.m. if returning by private car
                 9:00 a.m. to 9:03 p.m. if returning by sedan
Sunday           9:00 p.m. to 6:00 p.m.

         A girl who wishes to sign out for day outings must fill out her green card in the following manner:

    •    She fills out her green card in pen stating destination, dates and times of departure and return, and means
         of transportation.
    •    A girl planning to take a Friday outing must submit her green card to the Dean of Students Office by 8:00 p.m.
         on Thursday.
    •    A girl planning to take a Saturday outing or Sunday outing must submit her green card to the Dean of Students
         Office by Saturday at noon.
    •    Green card outings will only be granted according to a girl’s permission forms. Any additional invitations or
         parental permissions (in writing, by telephone, fax, or email) must be received by the Dean of Students Office
         before noon on Saturday.
    •    If a girl has signed out for several options, she must cross off those not chosen before leaving campus.
    •    It is the girl’s responsibility to check that her card has been approved, the girl puts it up in the card holder
         marked with her house name (North, South, East, etc.).
    •    It is the girl’s responsibility to put her card up immediately before she leaves campus, and to take it down and
         sign it immediately upon her return. Failure to do so will result in card restrictions, which is being campused
         the following weekend.

Cell phones, iPods, and Electronic Devices
         Parents of a boarding girl will be required to complete a form and return it to the Dean of Students Office before
their daughter may bring her cell phone onto campus. The parent and daughter must sign a statement that will be attached to
this form indicating that they have read and understand the rules for cell phone use and the consequences for breaking the
rules. The rules and consequences, which have been established by the student government, are as follows:
     • Cell phones, iPods, and electronic devices may be used only in a student room in the dormitory, the student center,
         Hurd, the library courtyard, the athletic fields, and the Senior Clubhouse. The School cannot predict the quality of
         the signal when the phone is used inside school buildings; nevertheless no exceptions to this rule will be made.
     • Cell phones may be used according to the current guidelines for the use of dormitory telephones. It is the student’s
         responsibility to make herself aware of these rules and to follow them.

    •    If a student is found to be in violation of the rules for cell phone, iPod, or electronic device use, she will be issued
         a warning for the first offense; the cell phone or electric device being will ne taken away fro one week for a second
         offense; and a third offense will result in the device being kept by the Dean of Students for the semester. The dean
         of students will decide when the student may have access to the phone or electric device. If that student is found to
         be in possession of a cell phone or electric device after it had been taken away for the year, she will go before the
         Executive Committee for violation of the School’s honesty rule.

Closed Weekends
          Closed Weekends occur when attendance is required at school events. They also provide girls with the opportunity
for quiet study and reflection before exams. During closed weekends boarding girls may take green-card outings during
limited hours, but may go on overnights only to their homes.

Day/Boarder Exchange
         Day/Boarder Exchanges are designated to enhance the relationship between the day and boarding communities. Day
and boarding girls who participate in this program are expected to follow all school policies and rules. There are two types of
overnight exchanges between day and boarding girls:
Overnight Exchange: Boarding girls may stay overnight at the home of a day girl two weeknights per month, provided
that they are eligible and make the arrangements in advance. Overnights on Tuesday must also be approved by the director
of the Co-Curriculum program. Parents of both girls are asked to call the Dean of Students Office the day before the
exchange is to occur.
Overnight Guests at Madeira: Boarding students may invite day girls to visit over a weekend with permission from the
dean of students. For policy regarding female and male overnight guests who are not students at Madeira, consult the Student
Life section of this handbook. All guests must obey the Madeira School rules, including house bell, while visiting on campus.

Dormitory Behavior
         Students are expected to respect others, respect property, and respect the house rules. Specific expatiations include,
but are not limited to:
     • Respect for students and adults should be demonstrated by civil and courteous behavior, including words and
         actions. Gossiping, rudeness, and/or use of inappropriate language, whether in common areas or in the privacy of a
         dorm room, demonstrate disrespect for others.
     • Respect for property should be demonstrated by maintaining neat vestibules and hallways, picking up trash,
         no matter who left it, and not defacing walls, furniture, telephone rooms, or the property of others. Borrowing
         items without permission, the equivalent of stealing, demonstrates disrespect for others and for property and is
     • Respect for house rules should be demonstrated by supporting the house leaders, abiding by the rules, and accepting
         the consequences gracefully when mistakes are made.

Mandatory Check-Ins
          Each evening all boarding girls must check in at the appropriate time and location. Day girls who are spending the
night on campus must follow these same procedures. Girls who are late for check-in or who forget to check-in will be subject
to disciplinary action.
Sunday though Thursday:
     • Ninth graders and tenth graders check-in at monitored study hall at 7:30 p.m.
     • Exempt tenth graders, all eleventh graders and twelfth graders check in at their own House at 7:30 p.m.
Friday and Saturday:
     • All girls check in at their own House at 7:30 p.m.
Saturday and Sunday:
     • All boarding girls who are on campus must check with the AOD between 10:30 a.m. – 12:45 p.m.

Evening Monitored Study Hall
         Evening monitored study hall is open to all students and required for all ninth grade boarders, new tenth grade
boarders, and certain students in need of academic assistance, from 7:30 p.m. to 9:30 p.m., Sunday through Thursday. The
study hall period is a quiet, proctored period in which students work individually with their books on their course work. No
computer use is allowed during this time.

         All junior participate in in-room study hall. They are not permitted to use a computer during the first semester. All
juniors are encouraged to go to the library during study hall if a computer is needed.
         At the end of the first semester, juniors may apply to the Assistant Academic Dean for the privilege of using a
computer in their rooms during study hall.

Fire Alarms
         Each building on campus had its own fire alarm (a combination of horns and strobe lights) which is triggered by
either smoke detectors, pull stations, heat detectors, or water flow switch. Each building has its own auto-dialer that notifies
the Fire Department and the Madeira security staff of all alarms.

Fire and Safety Regulations
         The Madeira School is a non-smoking campus. It is absolutely forbidden for any person, adult or student, to smoke
in any building on the campus. It is also forbidden for any student to have in her possession cigarettes, matches, lighters or
candles. Students are asked to comply with the following directions.
     • Do not tamper with fire boxes, smoke detectors, or fire extinguishers.
     • Every student should know locations of the fire box and the exit nearest her room.
     • Plan an alternate escape route from each room. Fire and smoke can block the normal escape route.
     • Hang nothing from the ceiling or sprinkler pipes.
     • All decorations should be kept away from wall switches and electrical outlets.
     • Curtains and wall hangings must be fireproof.
     • Fire doors are to be kept close. Halls and stairways must be kept unobstructed at all times.
     • No cooking utensils, sun lamps, incense, candles, or open flames of any kind may be used in house rooms.
     • Electrical extension cords must be used sparingly and placed where they are not a hazard. Surge protectors
         are encouraged.
     • Nothing may be placed on radiators.
     • Beds may not be pushed together in the room, and they must be arranged in such a way that they do not touch the
         radiator or prevent quick exit from the room.
     • For personal safety, rooms must never be locked while students are in them.

Guardians for International Students
         A boarding international student is required to have a local guardian who is a relative or a friend who lives within
two hours of Madeira. The guardian’s name, address (email and street) and phone number must be on file with the Dean of
Students Office. The guardian must sign a statement saying he/she will take the student off campus and assume responsibility
for her care if the student is ill and cannot be served by the health center or if the School is closed for an emergency.
International students may not begin classes unless a family has appointed and identified a local guardian and the guardian
has signed the statement. The family’s identification of a local guardian constitutes authorization and consent to the School’s
placing the student in the care of the local guardian whenever the School, in its discretion, determines the student’s health or
emergency conditions make it appropriate to do so.

House Bell
         The house bell rings at 10:00 p.m. Sunday through Thursday and midnight on Friday and Saturday. Girls are
required to be in their houses when house bell rings and may not leave the dorms again until 6:00 a.m.

House Governance
          One of the most responsible and cherished student government positions is that of head of house. Six 11th or 12th
graders share responsibility for their houses with a House Council consisting of one or two assistant head(s) of house. All
girls take on the responsibility for establishing House rules and for keeping the house a clean, comfortable, and happy place
to live.
          Each house has several adults who work with the girls to ensure that the environment is a safe, happy, and healthy
one. The adults meet regularly with the House Council, supervise girls during the evening and on Saturday and Sunday
mornings when they are on duty, enforce quiet hours, and help the girls with any problems that arise.
          Specific responsibilities of each house member as stated in the Student Government Charter are as follows:

House Council Leader will:
   • Be positive role models for the house.
   • Participate in house activities.
   • Follow and enforce school rules and study hours.
   • Attend Orientation and all appropriate scheduled training programs.
   • Work to improve the general well-being and morale of the house and school.
   • Meet weekly with the house adults.
   • Participate in weekend duty responsibility.
House Council members will:
   • Substitute for the student head of house as needed and be prepared to supervise the dorm when on duty.
   • Be on duty in the dorm when scheduled.
Student Head of House (HOH) will:
   • Be the student house leader, working with the assistant heads of house, and house adults to ensure a well-run house.
   • Report directly to the house adults and meet with them weekly to help create the agenda for dorm meetings.
   • Refer all problems that affect a girl’s well-being to a house adult, who in turn will inform appropriate school
       personnel. If a house adult is not available, contact the AOD, a house adult in another dorm, the assistant dean for
       residential life, or the dean of students.
   • Assist the house adults with attendance (to be determined by the HOH and the house adults) at 10:00 p.m., and at
       other times in the year as necessary.
   • Be responsible for the rotation of weekend duty among members of the House Council (HOH, AHOH). Be on duty
       one weeknight per week from 6:30 – 7:30 p.m.
   • Work with the house adults to set the agenda for all House Council meetings. Call house meetings and preside over
       them during the first two terms.
   • Plan a Saturday evening activity when scheduled for weekend duty.
   • Attend all training and other required sessions.
   • Attend Boarding Committee meetings.
   • Be responsible for assisting the house adults and AHOH with the enforcements of quiet hours.
Assistant Head of House (AHOH) will:
   • Be responsible for assisting the HOH and house adults with the enforcement of quiet hours.
   • Report directly to the relevant house adults and HOH and work directly with the House Council to create an
       atmosphere conducive to study in her house.
   • Take turns with members of the Council for weekend duty.
   • Be on duty on weeknight per week from 6:30 – 7:30 p.m.
   • Help the House Council in any activity involving the house.
   • Run dorm meetings the week she has weekend duty.
   • Plan a Saturday evening activity when scheduled for weekend duty.
   • The two AHOHs in each dorm will decide between them the two areas of duty. One AHOH will take on
       the responsibility for coordinating and overseeing social events such as house parties, inter- and intra-house
       competitions, events such as theme parties, birthday parties, and decorating for holidays, social activities, and
       the celebration of dorm birthdays. The second AHOH is responsible for the dorm funds, making telephone- and
       recycling-duty lists, and ensuring that the common room, luggage room, laundry room, and vestibule remain clean.

         Washers and dryers are available in the basement of each house for the girls to use free of charge. Laundry rules will
be posted.

Lights Out
Ninth graders and tenth graders have lights out at 11:00 p.m. Sunday through Thursday. Eleventh graders are required to
be in their own rooms at 11:00 p.m. Eleventh graders and twelfth graders may choose when to turn their lights out, but are
strongly encouraged to go to bed by midnight in order to get at least seven hours of sleep.

          Girls are not permitted to keep over-the-counter or prescription medications in their rooms. All medications must be
kept in the health center unless specifically approved by the health center for in-room use. A violation of this expectation is a
violation of a major school rule.

Midweek Outings
     After 6:00 p.m. Sunday until 4:00 p.m. Friday, permission to leave campus is given only for:

    •    Doctor and dental appointments as scheduled by Madeira nurses.
    •    Dinner with parents, grandparents, faculty, or close family friends, who must personally provide all transportation to
         and from school.

         All girls must sign out and get their green card approved by the dean of students. No girl may leave campus unless
her card is approved. Parents are requested not to ask for repeated special permission for their daughters to leave campus
during the week. All girls must return from these outings by 7:15 p.m. in order to observe study hours.

Outings During Exam Weeks
          No freshman, sophomore, or junior boarder may take outings or overnights during exam week until after her last
final is complete. Regularly scheduled medical/dental appointments may be kept if they do not conflict with the exam
          Boarding twelfth graders may take outings between 9:00 a.m. and 7:15 p.m. if they do not have an exam the next
day. Twelfth graders may not take any overnights until their last exam is over. During the end-of-the-year exam week some
exceptions may apply in regard to overnights for individual twelfth graders depending upon their exam schedule.

Personal Belongings
         Girls will need to bring regular clothing for all seasons.
Other items needed:
    • sheets, pillow, pillow cases, blankets, quilts for a standard size twin bed
    • towels, laundry bag or basket, detergent
    • clothes hangers
    • padlock for the closet box (required)
    • flashlight (required)
    • alarm clock
    • reflective and protective clothing (required for evening joggers, cyclists, and in-line skaters)

         The School furnishes a bed, bookshelf, desk, chair, bureau, trashcan, and mirror. Girls may not remove any school
furniture from their rooms. Please note that there is no storage for furniture; do not arrive with large pieces of your own
furniture. Curtains and any wall hangings must be of fireproof material and so marked.

          Girls may bring any of the following electrical equipment and will be expected to operate such equipment properly,
safely, and in accordance with the rules:
     • stereo (headphones required)
     • radio (headphones required)
     • hair dryer
     • personal computer with printer
     • cell phone

         There are to be no coffee makers, hot plates, electric tea kettles, refrigerators, or any other electrical equipment other
than those listed above.
         Boarders should protect their property by keeping their rooms locked when unoccupied. Money and valuables
should be secured in the closet lock box or given to the house adult for safekeeping. Girls should mark their belongings
prominently with their names. The Madeira School is not responsible for loss of or damage to any girl’s personal property.
Any belongings left in the rooms after school closes in June and not immediately claimed will be donated to charity.

Quiet Hours
        Informal quiet hours are in effect in dorms all during class day. Because a girl’s room is her principal place of study,
she should feel free to ask for quiet if others are forgetful. All girls must observe quiet hours from 7:30 p.m. to 6:30 a.m.
Sunday through Thursday. Stereos may be played only with headphones, and girls may not congregate in groups.

Returning to Campus
          Return time from green and white card outings for non-twelfth graders on Sunday is 6:00 p.m. Twelfth graders
arriving by public transportation may return by 7:15 p.m. Those arriving by private transportation may return by 9:30 p.m.
Returns after those times require prior approval of the dean of students or the assistant dean for residential life. If traveling by
train, plane, or bus, a girl must return to Washington terminals by 6:00 p.m. on Sunday. Chaperones may be arranged to meet
girls by calling the Dean of Students Office in advance. Girls must immediately check in at the Dean of Students Office, sign
in on their cards, and put them back in the appropriate box.

Room Draw/House Assignments
          Eligible boarding students participate in a lottery to determine their houses and rooms for the next year. Room draw
for returning girls with contracts in is held each May. All girls must come to room draw with at least five choices. The order
for room draw is:
     • Heads of House
     • Head of Boarding
     • Head of Judiciary
     • Assistant Heads of House
     • Senior Class President/ Senior Class Vice President (boarder)
     • Rising Seniors
     • Rising Juniors
     • Rising Sophomores

          Heads of House are appointed to a House by the assistant dean of residential life.
          New boarding students are assigned a room, a house, and a roommate during the summer before they arrive at
Madeira. The assistant dean for residential life, with the help of the admissions staff, attempts to match roommates by
interests and habits. All boarding students will be assigned a roommate.
          No roommate changes are allowed until after November 1. It is the School’s expectation that girls lean to cooperate
and to understand each other by working out roommate problems. Any student wishing to change roommates must submit
a written request and attend the roommate communication workshop. All roommate issues are handled by the house adults,
the assistant dean for residential life, and the dean of students, in cooperation with the counselor. It is not always possible to
accommodate a change, and parents are asked to support the School in this process by not making promises to their daughters
in this matter.
          Roommate changes involving upperclassmen and students who choose to room together are dealt with only after
new student concerns are resolved. Changes in upperclassmen roommate status are not guaranteed.

Room Maintenance and Inspection
          Girls are expected to keep their rooms neat and clean. Rooms are inspected twice a week, or more frequently as
needed, by the house adults. The house adult will post in each house what is specifically required. There are vacuum cleaners
and brooms on each floor to be used only on that floor. Trash receptacles are in the basement of each house. Waste baskets
are to be emptied regularly. Girls leaving for the weekend must have their rooms clean and neat.
          Before each vacation and at the closing of school, a girl may not leave until her room has been checked by the house
adult. Any damage to the room or to school property will be charged to the girl.
          Boarders may decorate the inside of their rooms only. The outside of room doors may not be decorated beyond the
bulletin board. Nothing may be hung out of room windows.

Senior Sign-Out Procedures
          Tuesday and Thursday green card outings (4:30 – 7:30 p.m.): Twelfth graders have the privilege of signing out on
their green cards to local destinations, such as Tysons Corner, McLean, Great Falls, and day student homes. Other locations
may be approved by the dean of students or another member of the Dean of Students Office in accordance with each student’s
permissions of file. All green cards must be submitted for approval no later than 6:30 p.m., and students must return to
campus by 7:30 p.m. Please note that Tuesday senior outings begin the first Tuesday in October, and Thursday senior outings
begin the first Thursday in January.
          “Weekend instant sign-out:” Twelfth graders have the privilege of signing out on their green cards in accordance
with their permissions on file during specific times on Fridays, Saturdays, and Sundays. All cards must be submitted for
approval by 8:00 p.m. on Fridays and 6:30 p.m. on other days. Departure times after 8:00 p.m. will be approved only under
special circumstances.

Weekend “instant sign-out” outings may only occur during the following times:
Friday:         4:30 p.m. to 11:45 p.m. if returning by private car
                4:30 p.m. to 9:30 p.m. if returning by sedan

Saturday:         9:00 a.m. to 11:45 p.m. if returning by private car
                  9:00 a.m. to 9:30 p.m. if returning by sedan

Sunday:           9:00 a.m. to 9:00 p.m. if returning by private car
                  9:00 a.m. to 7:30 p.m. if returning by sedan

          Twelfth graders should be forewarned that the Dean of Students Office staff member may not approve an “instant
sign-out” if there is any question concerning transportation, destination, or any other relevant circumstance to the outing. For
this reason, all twelfth graders are encouraged to follow the normal guidelines and procedures and submit green cards at least
24 hours before the outing.

         Eleventh graders have the privilege of signing out on their green cards in accordance with their permissions on file
during specific times on Fridays, Saturdays, and Sundays. All cards must be submitted for approval by 8:00 p.m. on Fridays,
by 6:30 p.m. on Saturdays and 3:00 p.m. on Sundays.

Green card instant sign-out:
Friday:           4:30 p.m. to 11:45 p.m.
Saturday:         9:00 a.m. to 6:30 p.m.
Sunday:           9:00 a.m. to 3:00 p.m.

         Any boarding student may sleep in the room of a friend in another house on Friday and Saturday nights. Only
twelfth graders have the privilege of sleeping in another student’s room on Tuesday nights and only with the approval of the
house adult. All sleepovers must be arranged and approved by house adults on duty in both houses at least thirty minutes
before house bell. Failure to observe these procedures or follow a particular house rule will result in loss of privilege.

Special Diets
          If a girl needs a special diet, she must have her doctor write to the school nurse directly, who will be able to
supervise the diet properly. The school dining service provides three healthy, balanced meals per day, always with a
vegetarian option, which should meet everyone’s needs. Students with food allergies are encouraged to meet with the
Director of Food Services.
          Girls are not allowed diet pills, Slim Fast, diet bars, or any product or medication used for weight loss. In accordance
with this, girls are not allowed to have scales. The health and safety of our students is important, and any student with a
weight concern should be working with health center personnel so that she may monitor her weight in a healthy manner.

Summary of Deadlines
    Deadlines to submit cards are as follows:

Green Cards:
Twelfth Graders:           Tuesday/Thursday, 6:30 p.m.; Friday, 8:00 p.m.; Saturday/Sunday, 6:30 p.m.
Others:                    Friday outings – Thursday 8:00 p.m.; Saturday outings – Friday 11:30 p.m.;
                           Sunday outings – Sunday 12:00 noon
White Cards:               Friday or Saturday – Thursday 8:00 p.m.

         There are three direct lines for incoming calls and connections to extensions throughout the School. Phone calls
may be made and received after school during free periods if they are local and toll free. All girls should limit their calls if
others are waiting.
         No phone calls may be made or received between 7:30 p.m. and 9:30 p.m. or after 11:00 p.m., Sunday through
Thursday, except for emergency medical purposes. After 11:00 p.m. only twelfth graders may use phones.

         Students are not permitted to have their own TV sets. Television viewing is permitted in the house commons room
and student center during the following times:
    • Friday from after the last class until Sunday at 7:30 p.m.
    • Other weeknights from after the last class to 7:30 p.m.
    • Twelfth graders have special permission to watch television in Senior Clubhouse.

Travel Arrangements
          The school must approve all departures and arrivals. Please make all travel arrangements well in advance, as
flights during Thanksgiving and Winter Break may be full as early as mid-September. Purchase tickets well in advance
and send them to your daughter or the Dean of Students Office. Chaperones can be arranged to meet girls by calling the
Dean of Students Office at least one week in advance. There is a fee for this service. For any questions concerning travel
arrangements, please call the Dean of Students Office at 703.556.8211.
          Classes missed for transportation reasons do count toward attendance limits. Please be sure to consult the exam
schedule before making travel arrangements for Winter Break.

VCR/DVD Movies
         The law prohibits anyone under the age of 17 from watching R-rated movies. For this reason, students are not
permitted to watch R-rated movies, tapes, or DVDs in the dorms. Only twelfth graders who are 17 years old may watch
movies in Senior Clubhouse. The rules for watching television also apply to tapes and DVDs. Students are not to use
technology to watch DVDs during the week or after study hall. Students are expected to follow the same guidelines regarding
hours of viewing as under “television” above.

Day Student Information
    •    Attendance and Sign in                                        •   Messages
    •    Departures                                                    •   Lockers
    •    Boarding Students as Guests                                   •   Meals at School
    •    Health Center                                                 •   Overnight Stays at School
    •    Carpool

Attendance and Sign-In
          First-period attendance is reported promptly to the Academic Office. If a day girl is not in her first-period class and
if a parent has not called the School, the Academic Office will call the parents. No day girl may leave and return to campus
during the day without permission from the academic dean. Any day girl who violates this rule will be subject to disciplinary
action. For a complete description of Madeira’s attendance policies and procedures, please refer to the Academic Information
section of this handbook. A day girl who does not have a first-period class and who has parental permission may sign in with
the Academic Office during first period. Contact the academic dean for details. All girls are expected to be in their first-period
classes on time or else they will be marked absent. Girls arriving after class begins should report to their classroom, and their
teacher will convert their designation from absent to late.

         Senior day girls with written parental permission may leave campus after their last school obligation. A school
obligation is defined as a class, conference, appointment, rehearsal, club meeting, PE or athletic commitment, or other
obligation. Day underclasswomen may not leave campus before the end of the class day. Parents who for any reason
regularly need to have their daughter leave contrary to this policy should write a note to the academic dean stating the reason,
dates, and times the daughter will leave.

Emergency Early Departure
     Early departure because of illness must be approved by the Academic Office through the Health Center.

Boarding Students as Guests
         Just as the School welcomes day student overnights on campus, we encourage day students and their parents to
invite boarding students to their homes. Host parents assume responsibility for their guest(s). Boarding students must follow
the permission and sign-out procedures outlined in the Residential Life section of this handbook. The School presumes that
a boarding student visiting any other student will participate in whatever activities the host family has planned. She is not to
absent herself from the family or go on outings of her own. On all occasions when a student invites another girl to her home,
the School presumes that parents or designated approved adults will supervise activities.

Health Center
          A day student who becomes ill or injured while at school must go to the Health Center. She may not go to a
friend’s room or leave campus. The nurse will evaluate her and notify the Academic Office if necessary. A student may stay
in the Health Center as long as needed at the discretion of the nurse and/or return to class. Appropriate over-the-counter
medications may be given. The parent will be contacted if it is necessary for the student to go home
          Day students who take any medications, prescription and/or over-the-counter, while on campus must follow the
same procedure as boarding students. Please refer to the Student Medication Policy for additional information.
          For a complete description of Health Center services and policies, please refer to the Health, Safety, and Wellness
section of this handbook.

         Arrangements for carpools are left up to the individuals involved. The Dean of Students Office provides a list of
families’ addresses by zip code to help identify potential carpools.

         Parents are requested to refrain from calling the School with messages for students during the day except in cases
of EMERGENCY. In an emergency, they may call the Academic Office at 703.556.8254 and a message will be directed to
the student.

         Each day girl is assigned a locker for books, papers, athletic clothing, and equipment by the Dean of Students Office.
Lockers are located in the student center and Schoolhouse I and II. Girls must provide their own locks. Girls may not leave
backpacks and other personal belongings unattended in the student center lounge, Hurd, or other public areas. Please secure
your belongings in a locker with a lock at all times.

Meals at School
      Day girls eat lunch in the dining room and are welcome to eat other meals at school.

Overnights at School
         Day girls are always welcome to stay for a night. If any girl needs to study in the library, or if there is any other
reason that a girl would like to stay on campus late, she may do so as long as she follows these procedures:

    •    The day girl must fill out the proper form available in the Dean of Students Office before 4:30 p.m. on the day she
         will be staying.
    •    One copy of the form is to be pinned by the girl by 7:30 p.m. to the house adult’s apartment door in the house which
         the girl will be staying.
    •    The day girl must have permission from her parents in order to stay overnight on campus.
    •    If, for some reason, a girl needs to stay at school for more than one day at a time, parents may make arrangements
         with the Dean of Students Office.
    •    All rules that apply to boarding girls also apply to day girls when they are on campus. (Note: Freshman and
         sophomore day girls must also attend study hall when spending the night on campus.)
    •    Day girls must be present for evening check-ins.
    •    Day girls may not be in the dorms after 10:00 pm on school nights unless thay are spending the night.
    •    Day girls are not permitted to stay on campus during exam weeks.

Health, Safety and Wellness
Day Student Information
          A day student who becomes ill or injured while at school must go to the Health Center. She may not go to a
friend’s room or leave campus. The nurse will evaluate her and notify the Academic Office if necessary. A student may stay
in the Health Center as long as needed at the discretion of the nurse and/or return to class. Appropriate over-the-counter
medications may be given. The parent will be contacted if it is necessary for the student to go home.
          Day students who take any medications, prescription and/or over-the-counter, while on campus must follow the
same procedure as boarding students. Please refer to the Student Medication Policy for additional information.
          For a complete description of Health Center services and policies, please refer to the Health, Safety and Wellness
section of this handbook.

         The counseling program at Madeira is one of several resources available to help our students adjust to the changes
they go through during their adolescent years. Most adolescent and school-adjustment issues can be dealt with on campus
between the counselor and the student. When the counselor believes more extensive professional help is needed, the student’s
parents are notified, and the student is referred to an outside resource with whom the School has established a working
relationship. If ongoing therapy is recommended, the counselor and therapist will work together within the boundaries of
confidentiality to provide the best support for the student.
         An effective counseling program requires that participants be assured of a certain amount of confidentiality. The
counselor will notify parents of situations where she deems such notification appropriate, in addition to encouraging the
student to do so. At that time, parents and the counselor will work together to provide the best therapeutic response for the
student. Because every situation is unique, the counselor will use her best judgment in determining whether and when to
notify parents, weighing the parents’ interest in being informed about their daughter, the need to encourage girls to seek help
and advice by respecting their desire to speak in confidence, and legal safeguards protecting the privacy of health care issues.
         There may be certain circumstances in which the School will require that a student receive outside professional
help as a condition of her continued enrollment. The counselor will serve as the liaison between the outside clinician and
the School. In these circumstances, the parents and student will be required to give permission for the therapist to keep the
school counselor informed of the student’s progress.
         The Counseling Office, located in the heath center, is open during the day and after school for students, parents, and
Madeira adults who would like to meet with the counselor. Weekend and evening times are available by appointment or for
emergencies. The counselor may be reached at 703.556.8298.

Disclosing Medical Information
          It is our hope that each girl’s time at The Madeira School will be safe and free from illness or injury. In general,
all information in a student’s file at the Health Center is confidential. There may be times, however, when we must release
information from the student’s medical file in order to facilitate proper medical care. We also may need to call medical
providers to discuss the student’s care. The Health Center will also share information with FileMD in order to facilitate the
availability of up-to-date information to healthcare providers in the event of an emergency.
          Due to the unique nature of a boarding school, it may be necessary for the Health Center, acting in loco parentis,
to discuss confidential information about the health and well being of a student with appropriate adult members of the
          A student over the age of eighteen will be required to sign the Permission for Medical Treatment form. This form
authorizes the Health Center to discuss at her discretion aspects of her medical care with her parents.

The Health Center
          The Health Center is staffed by three full-time Registered Nurses who provide 24-hour coverage to The Madeira
School community. The nurses work closely with the school physician, the school counselor, and the athletic trainer, as well
as local healthcare professionals and facilities.
          The Health Center sees students who are ill or injured, require medication administration, or need follow-up care.

The Health Center also arranges appointments and transportation for a fee for off-campus care. If an ill or injured student
needs monitoring, she may be admitted to the Health Center. Parents will be notified if this is the case.
        Along with the school counselor, the Health Center serves as a source of health education and information.

Health Center hours:
Monday through Friday                7:30 a.m. to 7:30 p.m.
Saturday                             9:00 a.m. to 11:00 a.m.
Sunday                               5:30 p.m. to 7:30 p.m.

          A nurse is always on call when the Health Center is closed. Hours may vary depending on the student
activity schedule.

          If a student becomes ill or injured when the Health Center is closed, she should alert a Madeira adult who will
arrange for the nurse on call to be notified. The nurse will then coordinate her care.
          A day student who becomes ill or injured while at school must go to the Health Center. She may not go to a friend’s
room or leave campus. The nurse will evaluate her and notify the Academic Office if necessary. Appropriate over-the-counter
medications may be given. A student may stay in the Health Center as long as needed at the discretion of the nurse or return
to class. The parent will be contacted if it is necessary for the student to go home.
          Day students who take any medications, prescription and/or over-the-counter, while on campus must follow the
same procedure as boarding students.

Student Medication Policy and Authorization for Medication Administration
          The Student Medication Policy is designed to protect our students. No Madeira student, day or boarder, may carry,
keep, or dispense, for herself or any other student, any medications, including over-the-counter analgesics, acne medications
or creams, birth control pills, cold medications, or herbal supplements, without authorization from the Health Center. It is
important for the safety of each student that the Health Center staff be informed of and dispense all current medications
required by each student while she is on campus. Should an emergency arise, the Health Center must be able to identify all
medications taken by the student to prevent harmful drug interactions.
          The Health Center will dispense over-the-counter medications, as indicated, to all students. These medications are
distributed in accordance with The Madeira School Physician’s standing orders.
          Each student must bring all prescription medications to the Health Center in pharmacy-prepared containers, labeled
by a United States licensed pharmacist. The label must provide the name of the student, the name of the medication, the
dosage, the frequency, the physician or dentist’s name, and the date of the original prescription. Over-the-counter medications
also require Health Center approval and proper labeling and will be dispensed at the nurse’s discretion.
          In accordance with Virginia State Law, students are emancipated regarding reproductive issues. Any student may
keep birth control pills in her room without parental authorization. However, the student is required to inform the Health
Center that these medications are being taken, and they must be properly labeled by the Health Center.
          Students may carry properly labeled asthma medications, diabetes medications, and antihistamines/EpiPens.
          The Health Center may dispense prescription medications, such as antibiotics, to the student for a specified period of
time as deemed appropriate by the nurse. Psychotropics, anti-depressants, ADHD medications, and controlled medications
will be administered to the student Monday through Friday in the Health Center. Students are required to come to the Health
Center between 7:30 am and 7:45 am Monday through Friday for daily medications. When the Health Center is closed and a
student must receive medication, the House Adult on duty will administer these medications per school policy.
          A Medication Authorization form must be completed for all prescription medications. A separate medication form
must be completed for each medication. Any changes in dosing or frequency will require a new authorization form. This
form is available on the Madeira School website or from the Health Center.
          The prescribing health care practitioner must be licensed in the United States. Parents/family members who are
physicians or clinicians may not diagnose or prescribe medications for their own daughters/relatives.

Sports/Activity Excuses
         The Health Center staff, the school athletic trainer, or a physician must evaluate any student who is unable to
participate in her after-school sport/activity due to illness or injury. A student who needs to be excused from a sport/activity
for more than three days must have a note from a physician describing the nature of the injury/illness, the treatment or
limitations, the duration of the restrictions, possible alternative physical activity, and any follow-up care required. Until this
required paperwork is received by the Health Center, missed activities due to illness or injury will be counted as absences. A
long-term activity restriction requires medical re-evaluation every three months.

Health Insurance/ Health Records/FileMD
          All students are required to have health insurance coverage. The Madeira School will automatically enroll all
international students in the Madeira School Health Insurance Plan. All other students are strongly encouraged to have
comparable insurance, as any medical expenses not covered by their health insurance plan, including co-payments, provider
charges, prescription/medication expenses, lab fees and/or medical supplies, will be charged to your credit card on file. No
student will be permitted to move onto campus or participate in any school activities until the Health Center has received all
required health forms including this health insurance/credit card information.

Health Records
         Each spring, Health Center forms are sent to parents electronically. Forms are also available at
Parents are asked to accurately complete all forms and return to the Health Center by the deadline. Please notify the Health
Center of any changes that arise during the year; it is imperative that this information remain current. The Health Center may
be reached by phone at 703-556-8243 or by fax at 703-893-8102.

File MD
         File/MD is a confidential database where all student emergency contact, insurance, and health information is stored
and is readily available twenty-four hours a day, seven days a week in the event of an emergency.
         File/MD’s Health Care Specialists are professionally trained in the legal and procedural issues related to
confidentiality and disclosure of health information. After a thorough identification and verification procedure is completed,
File/MD’s Health Care Specialists release the information, either by fax or phone, to the hospital or other healthcare provider.
         Please notify the Health Center of any changes in the information on the Health Center forms. We will make the
appropriate changes in your child’s chart and send the new information to File/MD.

Athletic Trainer
         The athletic trainer works with the school physician and the health center to provide the best care possible for
students. The athletic trainer recognizes, evaluates, and provides immediate care and rehabilitation as necessary, for injuries
that occur during practices, home games, and tournaments. The athletic trainer, along with the health center, does the initial
triage on injured students. If deemed necessary, parents are notified or the student is transferred for care to a hospital, to an
orthopedist, or to the physician.
         The athletic trainer also works in conjunction with the health center, under the auspices of the school orthopedist, in
evaluating and rehabilitating non-athletic orthopedic injuries.

Fire and Safety Regulations
         The Madeira School is a non-smoking campus. It is absolutely forbidden for any person, adult or student, to smoke
in any building on the campus. It is also forbidden for any student to have in her possession cigarettes, matches, lighters or
candles. Students are asked to comply with the following directions.
     • Do not tamper with fire boxes, smoke detectors, or fire extinguishers.
     • Know locations of the fire box and exit nearest to your room.
     • Plan an alternate escape route from each room. Fire and smoke can block the normal escape route.
     • Hang nothing from ceiling or sprinkler pipes.
     • All decorations should be kept away from wall switches and electrical outlets.
     • Curtains and wall hangings must be fireproof.
     • Fire doors are to be kept close. Halls and stairways must be kept unobstructed at all times.
     • No cooking utensils, sun lamps, incense, candles, or open flames of any kind may be used in house rooms.
     • Electrical extension cords must be used sparingly and placed where they are not a hazard. Surge protectors are
     • Nothing may be placed on radiators.
     • Beds should be arranged in such a way that they do not touch the radiator or prevent quick exit from the room.
     • For personal safety, rooms must never be locked while students are in them.

Fire Alarms
         Each building on campus has its own fire alarm (a combination of horns and strobe lights) which is triggered by
either smoke detectors, pull stations, heat detectors, or water flow switch. Each building has its own auto-dialer that notifies
the Fire Department and the Madeira security staff of all alarms.

Personal Safety
          Self protection requires intelligence and caution. Because Washington is a large metropolitan area, girls should
visit it with friends. They should not go alone. If a girl finds herself in an uncomfortable situation, she should call the School
immediately at 703.556.8200 and ask to be connected to the AOD. If this is after normal duty hours, she should explain the
problem to the security staff and they will arrange to have her picked up.
          While Madeira makes a considerable effort to control access to its property, it is impossible to ensure that there
are never any unauthorized persons present on campus or elsewhere on the property. All students are responsible for taking
appropriate precautions.
          Jogging, in-line skating, and biking are allowed on the paved road between the main campus and the gate house (do
not pass the gate house). Protective clothing, pads, and helmets are required for skaters and cyclists. All joggers, skaters, and
bikers are required to wear reflective clothing after dark.
          Outdoor Adventure equipment must never be used unless the Outdoor Adventure staff is present.

Just for Parents
    •    The Parents' Association                                        •    Boarding/Day Status Change Policy
    •    Parents Council of Washington                                   •    Cell Phones
    •    Permissions and Invitations                                     •    Dining
    •    Photography                                                     •    Allowance
    •    Gifts in Kind                                                   •    Parent Financial Responsibility
    •    The Parents' Fund
The Parents’ Association
          Membership in the Parents’ Association is automatic for all parents and guardians of students enrolled at Madeira
and parents of alumnae who express continuing interest in the School. There are no membership fees.
          The purpose of the Parents’ Association is to promote parental involvement in the School by supporting its mission,
leadership, programs, and activities for the well-being of the students. It strives to be inclusive and informative and to
encourage a positive relationship between the School and Students’ families.
The officers of the Association include the president, the chair of the Parents’ Fund, the vice presidents, and parent
representatives per grade, and the liaisons and committee chairs for admissions, arts (dance, drama, music, and visual arts),
athletics, boarding, diversity, events (faculty/staff appreciation luncheon, faculty/staff ongoing appreciation, Valentine’s Day
desserts), orientation, and school support (library, My Sister’s Closet, school store), as well as two Representatives to the
Parents Council of Washington.
          Officers of the Parents’ Association are appointed to serve a one-year renewable term. The Parents’ Association
president and the chair of the Parents’ Fund serve on Madeira’s Board of Directors.

The Parents Council of Washington
         Madeira is a member of the Council and subscribes to its policies and guidelines. The Council includes
approximately 50 independent schools in the Washington metropolitan area. Each member school appoints two parent
representatives who act as liaisons with their school’s administration, parents, and the Council.
         The Council sponsors programs on topics of current interests to parents and school publishes newsletters in the fall
and spring.

Permissions and Invitations
         Permissions and invitations may be written, phoned (703.556.8211), faxed (703.821.2948), or emailed (aod@ to the Dean of Students Office. Please refer carefully to the deadlines described in the Residential Life section
under sign-in and sign-out procedures. We appreciate parental cooperation in meeting these deadlines.

Press Relations and Photography
          As an institution dedicated to the education of young women, the Madeira School understands the importance of
having girls’ achievements recognized and publicized. By enrolling a student at the Madeira School and submitting a signed
contract, a parent of guardian acknowledges that the student’s name, photo, or comments may be used for publicity purposes
either in print or on the School’s web page.
          If a parent of guardian wishes to withhold this permission, he/she should notify the Director of Communications in writing.

Gifts in Kind
         The Madeira School does not encourage students or families to give gifts of recognition to faculty or staff. In place
of such gifts, families and students are asked to express their gratitude through the written word, in the form of a card or note,
or by a gift to Madeira’s Annual Fund in honor of the specific teacher or staff member.
         On occasion families will donate play or concert tickets, tickets for athletic events, and time at vacation homes.
These are offered to faculty and staff through raffle or first-come, first-served system overseen by the director of human
resources. Receipts for tax purposes can be obtained from the School’s Development Office.

The Parents’ Fund
         Each year, the School makes an appeal to all members of the community to give to Madeira’s annual giving
program. The Fund is the most important source of unrestricted funds to Madeira, underwriting approximately 12 percent of
the School’s operating budget. Through parent-to-parent fundraising, the Parents’ Fund, a critical component of The Madeira
Fund, raises nearly $300,000 annually. By participating in the Parents’ Fund, you are supporting the School’s mission and
helping make Madeira what it is today.

Your gift helps Madeira meet obligations for everyday needs such as:
   • Competitive faculty salaries
   • Student Scholarships
   • Maintenance of faculties and grounds
   • Library acquisitions
   • Transportation to co-curriculum placements
   • Materials for performing and visual art programs
   • Uniforms for athletic teams

         Madeira has a long tradition of support from alumnae and parents, who have helped make it possible for the students
of today to experience the extraordinary educational opportunities of the School.

      Allowances are a family matter. Madeira urges that parents and daughters consider the following recommendations:

    •   A student should not be given a monthly allowance more than $100. The school feels that no student should need
        more than this for “pocket money.” Emphasize to your daughter the need to keep money in a locked box and to lock
        her room when she leaves it. Using traveler’s checks is another safeguard. The school cannot be responsible for lost
        or missing money.
    •   A student should not be granted a credit card unless a strict accounting system and reasonable limit to expenditures
        have been clearly established between parent and daughter.
    •   A student may charge home trips and outings arranged through the School. Other items may be charged at the
        General Store and Schoolstore. Parents are expected to give their daughters clear guidelines for individual
        limitations for such expenditures. A student will be send copies of her account statements if the School has written
        permission from her parents on file.

Cell Phones
         There are clear guidelines for student use of cell phones and specific consequences for their misuse. These
guidelines appear in the Academic Information, Technology at Madeira, and Residential Life sections of this handbook.
Parents are asked to assist us in supporting the limitations on the use of cell phones.

Driving and Parking on Campus
         If your daughter is a boarder, she is not permitted to keep a car on campus. If she is a day student, she may drive
to school and park on campus only if she has obtained a parking permit and agrees to the School’s driving and parking
regulations (please see the Student Life section of the handbook). Everyone who drives onto Madeira’s campus is expected to
obey our speed limits and parking restrictions.

Parent Financial Responsibility
         The school expects fees and charges to be paid when they are due, and monthly statements, parent loan payments,
and/or tuition payment plan payments to be paid in full each month. Returned checks are subject to bank service fees of $35.
Late payments or past-due accounts may result, at the School’s sole discretion and without further notice, in sanctions that
include, but are not limited to, the following or any combination of the following:

    •    dismissal from school
    •    report cards withheld
    •    transcripts withheld
    •    college counseling representations and contacts suspended
    •    suspension from class, sports, and extracurricular participation
    •    exclusion from room draw
    •    exclusion from student government elections
    •    charge privileges revoked
    •    loans cancelled
    •    tuition payment plans canceled
    •    diploma withheld
    •    participation in Graduation barred
    •    other school services withheld

If any student is found to have unreturned library books on her account, she will be charged the price of the book and an
additional processing fee for replacement. If the student is able to find the book and return it to the library before the bill
is issued, her library fines associated with that book will be cleared. All grades will be held until a student’s accounts are
cleared. Seniors will have diplomas withheld until all accounts are cleared.

                     A                                         G                                  P
Academic Honesty             14            General Store               32       Parents’ Association          52
Academic Information         8             Grace Periods               12       Parking/Driving Regulations   32, 53
Academic Support             10            Grading/Evaluation          11       Personal Belongings           42
Academic Warning             13            Graduation Requirements     8        Permission to Leave Campus    26
Activities Requirements      9             Green Card Outings          38       Probation, Academic           14
Activity Offerings           9             Guests on Campus            33       Probation, Disciplinary       29
All School Meetings          30            Guests, Overnight           33
AP Exams                     13                                                                   Q
Attendance Policy            15                                H                Quiet Hours                   43
                                           Harassment                  28
                     B                     Health Center               48                         R
Board of Directors           5             Health Records              50       Religious Life                35
Bookstore                    34            Homework Guidelines         12       Room Draw                     43
                                           House Bell                  40       Rules, Major                  25
                     C                     House Governance            40       Rules, Minor                  29
Campus Nights              33
Car Pools                  46                                  I                                   S
Card Outings               37              Inclement Weather           18       School Jurisdiction           25
Cell Phones            38, 53              Interim Reports             13       Sedan Service                 36
Check Cashing              30                                                   Senior Sign-Out Procedures    44
Check-In                   39                                  L                Sign-Out Procedures           37
Co-Curriculum              18              Laundry                     41       Snow Days                     18
Counseling Services        48              Leaving Campus              37       Student Government            6, 35
Classroom Expectations     14              Library                     34       Study Hall                    39
Closed Weekends            39              Lockers                     47       Suspension                    17, 28
Clubs                      30              Lights Out                  41
Conference Time            10                                                                     T
                                                               M                Taxi/Sedan Service            36
                     D                     Mail                        34       Technology at Madeira         21
Daily Schedule                7            MEANS Agreement             21       Telephone Directory           back cover
Deliveries to Campus          33           Medical Leave               17       Telephones                    45
Directory, Telephone          back cover   Medications Policy          42, 46   Television                    45
Discipline                    25           Mission Statement           3        Test Calendar                 12
Dress Code                    31                                                Traditions                    36
Driving/Parking           32, 53                               N                Travel Arrangements           45
                                           Newspapers                  35       Tutoring                      11
                     E                     Non-Discrimination Policy   3
Evening Study Hall           10                                                                   W
Evaluation/Grading           11                                O                Website                       21
Exams                        12                                                 White Cards                   38
                                           Overnight Guests            33
Executive Committee          27                                                 Withdrawing from School       17, 29

Fire/Safety Regulations      40


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