Anna Maria College
Undergraduate Student Handbook
If found, please return to:
City, State, Zip ________________________________________________________________________
Box Number __________________________________________________________________________
Anna Maria College
Paxton, Massachusetts 01612
The Anna Maria College Student handbook serves as an agreement between the College and students to honor the standards, policies and procedures set forth in the
following pages. By accepting to attend Anna Maria College, a student is committed to understanding and abiding by these standards, as well as accepting responsibility
for his/her actions.
This Student Handbook was written and edited by The Office of Student Affairs.
Revised August 2010
Table of Contents
Letter from President Calareso 5
College Mission 6
Your Academic Life 7
Academic Divisions 9
Academic Policies and Procedures 10
Student Affairs Mission Statement/Goals & Objectives 16
Student Affairs Resources 17
Campus Ministry 18
Career Services 18
Counseling Services 20
Health Services 21
Multicultural Affairs 21
Public Safety Office 21
Undergraduate Student Code of Conduct 27
Constitution of the Anna Maria College Student Association 36
Campus Organizations 45
Commuter Students 47
Resident Students 48
Campus Resources and Services 62
Business Affairs 62
Computer Center 67
Financial Aid Office 68
Learning Center 70
Mondor-Eagen Library 70
Registrar’s Office 71
Practical Information 72
College Policy Related to State and Federal Regulations 75
Sexual Harassment Policies & Procedures 83
FERPA Policy 93
Jury Service 96
Academic Calendar (Fall Semester) 97
Important Phone Number 99
Campus Map 100
Dear Anna Maria College Student:
Welcome to Anna Maria College! AMC is a pre-eminent institution of higher education. Our reputation is based on a 63-year history of providing the highest
quality education in a personal environment steeped in our Catholic and Sisters of St. Anne tradition and values. Our students experience a strong
academic program with dedicated and talented faculty and individualized attention. Learning also takes place outside the classroom through internships,
performances and service learning projects.
We are committed to providing you with a complete educational experience including recreation, leadership development, service and volunteer
opportunities, social activities, varsity and intramural athletics, clubs and student organizations. This Handbook provides important information to enhance
the learning and living experience for every student. Please be sure to become familiar with the policies, procedures, programs and activities of the
As a Catholic and Sisters of St. Anne college, AMC welcomes students and community members of all faiths while it remains dedicated to fostering the
moral and ethical values that are central to our faith. Our values-based educational and community experience emphasizes the importance of the
contemplation of truth, responsible citizenship and service to the world.
Anna Maria graduates are tomorrow's leaders. Whether you are interested in business or teaching, the sciences or the humanities, music or criminal
justice … or you are still thinking about your place in the world, AMC will give you the caring, challenging, student-centered environment you need to meet
Welcome to Anna Maria College. I hope you have a great experience.
Dr. Jack P. Calareso
Anna Maria College
The Sisters of Saint Anne founded Anna Maria College in 1946 on a temporary campus located at Saint Anne’s academy in Marlboro, Massachusetts. In 1952,
the College relocated to a fine, old colonial estate in Paxton, Massachusetts.
Today, Anna Maria College remains committed to its founding principle of quality education for men and women within the Catholic tradition. Throughout its
history, the College has been dedicated to its goals of fostering intellectual involvement, religious sensitivity, and social awareness in an atmosphere
characterized by personal service to the individual.
Anna Maria College, a Catholic institution of higher learning, recognizes its obligation to serve its immediate community, the Commonwealth of
Massachusetts, the nation and the world through the provision of education, the preservation of learning, and the sponsorship of research.
Rooted in the Roman Catholic tradition of higher education, Anna Maria College is maintained and operated in conformity with the values of the Judeo-
Christian tradition and in keeping with the ideals of its foundresses, the Sisters of Saint Anne. These ideals, which reflect the development of the total
human being, also include increasing access to quality education, educational innovation and respect for practical skills.
Specifically, Anna Maria College sees its mission to be that of fostering in its students intellectual involvement, career preparation, social awareness,
dedication to justice and peace, religious and moral sensitivity, and a lifestyle capable of sustaining these within balance.
In addition, the College is committed to nurturing the development of a sense of respect for oneself and for others, as well as a sense of responsibility to
society and the world.
To effect this mission, the College offers its undergraduate students a program integrating a liberal arts education and strong career preparation. To its
graduate students, the College offers an education fostering high standards of personal development and professional achievement, as well as a mature
sense of responsibility.
In fulfilling its role as an institution of higher education, Anna Maria College does not discriminate on the basis of race, sex, age, religion, disability, ethnic
background, or socio-economic status in the administration of its educational policies, admissions policies, scholarships, loan programs, and other College
Your Academic Life
In fulfilling our mission as a Catholic college, Anna Maria College offers a curriculum that integrates our Catholic character with our commitment to liberal
and professional education. The Core Curriculum at Anna Maria College was developed to provide all students with a common educational experience that
prepares them to be informed and active members of society. As a liberal arts college rooted in the Catholic tradition, Anna Maria College is committed to
a core curriculum that fosters critical and integrated thinking, scholarly and personal exploration of religious faith and the meaning of human existence,
and an appreciation for the diversity of human cultures and societies.
General Core Requirements
The core curriculum consists of 17 courses (51 hours) structured in the following manner:
Core Seminar Requirement (2 courses each year for 8 courses)
Freshman Year: Viewing culture as a shared set of values and practices, Seeking Community uses the methods of the social sciences to explore the
concept of community with the aim of cultivating a respect for diversity and an understanding of globalism. This core seminar addresses the fact that
the Catholic community provides a point of reference for viewing the diversity of cultures. Seeking Community explores the Catholic understanding of
the human community as found in the Church, with its foundations in Revelation, liturgy, and a sense of shared life in the Spirit.
Sophomore Year: Focusing on the central theme, Seeking Truth presents students with a systematic exploration of Catholic Tradition and Western
Civilization focused on the dialogue between Faith and Reason.
Junior Year: In the third year, the core seminar requirement moves from a singular, common course structure to a cluster of seminars offering
various perspectives on the common theme of Seeking Justice. These Seeking Justice core seminars challenge students to examine the lifelong
questions of how to create community and how to achieve goodness, beauty, and justice in human relations, institutions, and societies. Students take
one course that focuses explicitly on Catholic social teaching and one additional course that focuses on justice.
Senior Year: In the fourth year, the core seminar, Seeking Integration, is structured as a capstone experience in which all students in each of the
four divisions participate in a common, interdisciplinary seminar that integrates individual research or projects with a service learning or internship
requirement. Two courses, one a seminar, one either learning or internship requirement.
Skills Requirement (4 courses)
The Core Curriculum fosters the acquisition of oral, written, and quantitative reasoning skills, technological literacy, and critical thinking skills through
both content-based and skill-intensive course requirements. The required courses are:
Critical Thinking & Writing (2 courses)
Technological Literacy/Quantitative Reasoning: Students with adequate computer/math skills may place out of these courses. One of Several
Courses may meet the quantitative reasoning requirement.
Division Course Requirement (5 courses)
To provide the breadth and depth of knowledge essential to a liberal arts education, students are required to complete three credits in each of the five
Remaining Courses (23 courses)
In addition to the Core Curriculum, you will also enroll in a major program of study in a variety of fields (see material on divisional structure). You will take
many required courses in your major program of study. You may also pursue a minor and take elective courses to complete the remaining 18 courses
required for graduation.
What follows is an example of the course schedule that you might engage in during your four years at Anna Maria College.
COR105 – World Cultures & COR106 – World Cultures &
Geography: Seeking Community I Geography: Seeking Community II
Critical Thinking & Writing I Critical Thinking & Writing II
General Elective General Elective
Major Course Major Course
General Elective General Elective
COR205 – Discovering the Humanities: COR206 – Discovering the Humanities:
Seeking Truth I Seeking Truth II
Technological Literacy Quantitative Reasoning
Division Course Division Course
Major Course Major Course
Major Course Major Course
CST or Justice II CST or Justice II
Core – Justice Core – Justice
General Elective Division Course
Division Course General Elective
Major Course Major Course
Major Course Major Course
Core – Integration Core – Integration
Division Course General Elective
General Elective General Elective
Major Course Major Course
Major Course Major Course
Division I Humanities and International Studies- Division Chair: Professor Barbara de Alvarado Driscoll
Division I course work includes the following disciplines:
English Modern Languages English Education
History Philosophy History Education
International Studies Humanities Media Communications
Theology and Religious Studies Liberal Studies
Division II Business, Law, and Public Policy-Division Chair: Professor Judy Kenary
Division II coursework includes the following disciplines:
Political Science/Public Policy Legal Studies/Paralegal MIS
Criminal Justice Business Cyber-Crime
Economics Victimology Sport Management
Division III Human Development and Human Services-Division Chair: Professor Christine Holmes
Division III course work includes the following:
Psychology Elementary & Early Childhood Education Social Work
Human Development/ Human Services Sociology/Anthropology Sociology
Division IV Environmental, Natural, and Technological Sciences-Division Chair: Professor Susan Swedis
Division IV coursework includes the following disciplines:
Biology Occupational Health and Safety Astronomy
Environmental Science Emergency Management EMS
Mathematics Fire Science Health Sciences
Division V Division of Visual and Performing Arts – Division Chair: Professor Ronald Sherwin
Division V coursework includes the following disciplines:
Art Music Theater
Art Therapy Music Therapy Art & Business
Art Education Music Education
Graphic Design Music Performance
Academic Policies and Procedures
To be eligible for graduation, students must fulfill the College’s credit, core, and CQPA requirements as well as the requirements in their major field.
Credit Requirements: Students must complete a minimum of 120 credits acceptable towards an Anna Maria College degree. In order to graduate in eight
semesters, students should normally enroll in five three-credit courses each semester.
Core Requirements: Core courses are those which are required of all students at Anna Maria College. The core courses for both the new and returning
students are described on pages 8-9 of this Student Handbook.
CQPA Requirements: The CQPA is the cumulative quality point average. A CQPA of 2.0 is required for graduation. In addition, all students must achieve a
CQPA of 2.0 in their major field of study in order to graduate in that major.
Major Requirements: Students should consult their academic advisor to determine the specific courses that are required for their major.
Participation In Graduation Without Completing All Requirements: Students who wish to participate in the graduation exercises without having fulfilled
all requirements for graduation must make written application to the Dean of Academic Affairs. Generally, the Dean of Academic Affairs will allow the
application for a one course (3-4 credits) deficiency although the Dean of Academic Affairs has the discretion to allow the application for up to a two
course (6-7 credits) deficiency.
Normal Course Load: The normal course load for a student is five courses or 15 to 16 semester hours. Each of these five courses must have a minimum
value of three credits. One semester hour is the equivalent of one period of at least 50 minutes during each week of the semester. One semester hour is
equivalent to one credit.
Sixth Course: With the approval of the academic advisor and authorization from the Dean of Academic Affairs, a student may enroll in a sixth course. A
CQPA of 3.0 or above is expected of students seeking this approval.
Students are expected to register on the appointed day at the start of each semester. Returning students will have preregistered during the previous
semester. The academic advisors will assist students in completing their individual course schedule.
After Pre-Registration: If the course has been canceled or if the time has been changed and the course now conflicts with another, students may replace
it with a new course when they register. However, if a student decides to change from a course that is still being offered at the same time, the student’s
academic advisor must approve the change. Once the student receives approval from their academic advisor, they will make the change to their schedule
through the on-line student services. The student will need their advisor PIN to make any changes.
Drop/Add Period: Once classes have begun, students may drop or add a course during the first five class days which is considered the drop/add period.
The student’s academic advisor must approve the change. Once the student receives approval from their academic advisor, they will make the change to
their schedule through the on-line student services. The student will need their advisor PIN to make any changes.
Withdrawal from a Course
Students wishing to withdraw from a course after the drop/add deadline, published in the academic calendar, must meet with their academic advisor to
discuss withdrawing from the class. If the student and the advisor agree that it is in the student’s best interest to withdraw from the class, the advisor will
submit a Course Withdrawal Form to the Registrar’s Office. Once the withdrawal is processed the student, instructor and advisor will receive a
confirmation email. The student is not considered officially withdrawn from the course unless they receive the confirmation email. A grade of “W”: will be
recorded until the mid-semester point. Ceasing to attend classes or just notifying the Instructor does not constitute an official withdrawal. A student who
fails to properly withdraw from a course will receive a grade of “F” for the course.
Transfer Between Departments
Students who, after matriculation, wish to transfer from one major to another within the College must meet all the requirements of the major to which they
wish to transfer. A student wishing to change majors must meet with an advisor from the program which they intend to transfer in to. If the student and
the advisor agree that it would be in the best interest of the student to change majors, the new advisor will submit a Change of Major form to the
Registrar’s Office. Once the change is processed, the student, the new advisor and the previous advisor will receive a confirmation email. The change of
major request is not official until the student receives this confirmation email. Students will not be allowed to pre-register or register for classes until the
paper work effecting the transfer between majors has been completed.
Grades and Quality Points
Grading System: Anna Maria College operates on a 4-point grading system (A = 4.0). Your academic standing is determined by the grades you receive and
the corresponding quality points you earn in each course. Grades are converted to quality points according to the following schedule:
A Excellent 4.0
B Superior Achievement 3.0
C Average Achievement 2.0
D Minimal Achievement 1.0
F Failing, no quality points
P Pass, not computed in quality points
W Withdrawn, not computed in quality points
Report Cards: At the end of each semester, the report card will list the courses the student has taken, along with the grades received and the quality
points earned in each course. The report card will also list the student’s quality point average for the semester (SQPA) and the student’s cumulative
quality point average (CQPA). Grades are available on-line through Online Student Services. Report cards will only be mailed at the student’s request.
Quality Point Averages: The semester quality point average (SQPA) is found by dividing the total number of quality points earned by the total number of
credits attempted. The cumulative quality point average (CQPA) is found by dividing the total quality points earned by the total number of credits
attempted. In computing quality point averages, the policy of the College is to consider only the credits earned at Anna Maria College.
Pass/Fail Grade: As a full-time junior or senior, students are allowed to take one elective (non-required) course each semester on a pass/fail basis.
After registering for the course, students have eight weeks from the first day of class to complete the pass/fail request form at the Registrar’s office.
Although the instructor will submit a regular grade to the Registrar, if students have registered “pass/fail”, the grade will be converted to either “P” or
“F”. The grade “P” is not converted into quality points so it will not affect students’ quality point average. The grade “F” will affect students’ quality point
Mid Term Grades: Midterm grades will be available to students through Online Student Services after the 8th week of classes. Students should check their
midterm grade to assess their progress in each of their classes. Students who are not succeeding in any of their classes should schedule a time to meet
with their advisor prior to the last day to withdraw from a class with a W to determine if it is in the student’s best interest to withdraw from a class.
Incomplete Grades: If some serious and unavoidable circumstance prevents a student from completing a course on time, the instructor may petition the
Vice President for Academic Affairs for approval to assign a grade of “I” (incomplete). A grade of incomplete is given only if the student’s coursework is
substantially complete at the time he/she encounters an unavoidable circumstance. Students with more than 6 hours of unexcused absences will not be
considered for Incomplete grades. The “unavoidable circumstance” must be of an emergency nature (e.g., illness) rather than a case of mere
inconvenience or poor time management by the student. No student can receive a grade of “I” without prior approval from the Vice President for
Academic Affairs. It is the student’s responsibility to request that the instructor submit the Petition for Incomplete to the vice President for Academic
Affairs for approval. If the Vice President for Academic Affairs approves the Incomplete, the student and instructor will receive a confirmation email from
the Registrar’s Office. The Petition for Incomplete is not considered officially processed until the student receives a confirmation email. Unless otherwise
noted on the petition form, the “I” will automatically convert to an “F” if the deficiency is not removed within four weeks following the last day of the final
exam period for the semester in which the incomplete grade is given. It is the student’s responsibility to contact the instructor to make arrangements for
completing the course work and having the “I” changed to another grade.
Students who believe that they have been unfairly graded in a course or that they deserve an adjustment in their academic status may appeal to persons in
authority, providing they follow proper procedure. This appeal must occur within four (4) weeks upon issuance of the grade. The student’s first step in
such an appeal must always be to confer with the instructor. If further steps are necessary, the student should see the person next in authority, e.g., the
Division Head in which the course is taken, then the Dean of Academic Affairs who may ask the Academic Review Committee for a recommendation. The
decision of the Dean of Academic Affairs is final. Only those decisions resulting in academic dismissal may be appealed to the President of the College.
Regular Classes: Instructors are responsible for establishing attendance requirements in each course and informing students of their attendance policy.
Students are responsible for meeting these expectations. Whatever the policy, students are urged to attend all their classes on a regular basis.
Final Examinations: Unexcused absence from a final examination constitutes a failure in that examination.
Courses at Other Colleges
Transfer Credits: Anna Maria College accepts no more than 20 courses (60 credits) in transfer toward a bachelor’s degree for full-time students. The
College accepts in transfer only courses, from regionally accredited institutions, that are equivalent to those in the catalog or courses in the liberal arts
and sciences that the college might offer. Other purely vocational courses are not accepted. Remedial courses are not accepted in transfer. No course
with the grade of D is accepted in transfer unless the College is obligated to accept the course by the terms of an articulation agreement. A minimum of
eight, three credit courses in the major must be completed at Anna Maria College.
Summer Session Courses: Students who wish to pursue summer courses at an institution other than Anna Maria College must seek prior approval from
the Division Chair responsible for the discipline in which the summer course will be taken or by the Registrar, subject to final approval by the Dean of
Academic Affairs. Credits for courses taken without this approval are not accepted for transfer. For approved courses, credits only (not the quality
points) are accepted in transfer.
Consortium Courses: The Colleges of the Worcester Consortium plan allows full-time students at Anna Maria College to register for one course per
semester at one of the following consortium colleges: Assumption, Becker, Clark, Holy Cross, Massachusetts College of Pharmacy and Health Sciences,
Nichols, Quinsigamond, Tufts, University of Massachusetts Medical Center, WPI and Worcester State. Students should contact the Registrar for more
information on cross-registration. Because the student is cross-registering at Anna Maria College for these courses, the credits and the grades received
will be included in the student’s quality point average.
Semesters at Other Colleges
Students who would like to spend a semester or a year studying abroad must begin planning for this in their sophomore year. To qualify for this
opportunity, the student’s CQPA must be 3.0 or above. To take advantage of this opportunity, students need the approval of their Division Chair as well as
authorization from the Dean of Academic Affairs. Students must complete their arrangements no later than April 15 of their sophomore year.
Directed studies are reserved for situations in which a student wishes to do exploratory work. Juniors and seniors are allowed to do directed studies with
the permission of their Division Chair and the Dean of Academic Affairs. The independent study is supervised by faculty in the discipline which the
independent work will be done. Faculty supervising a directed study must submit a course proposal and a final evaluation to the Dean of Academic Affairs.
Internships with business or professional organizations are required in some programs and optional in others. Students who are liberal arts majors are
encouraged to pursue an internship to enhance their employment prospects.
In order to receive three semester hours of credit, students must work at least 120 hours at their internship site. Students can earn up to 6 credits with
additional hours of work in their internship. With the approval of the Dean of Academic Affairs, students may apply up to 12 credits of internship work to
their bachelor’s degree. Interns are required to keep a journal detailing their internship experiences and meet weekly with their supervising faculty
In order to participate in the internship program, students must obtain approval from their academic advisor or a faculty member from the appropriate
division who will guide, evaluate and grade the internship. Internships are approved only for a new experience, not for an existing job. Ordinarily, students
need a CQPA of 2.8 or better in their major in order to qualify for an internship. Grades for internships are pass or fail.
Internships are coordinated through the Career Development Office. The “Internship Guidelines” packet describes in detail all aspects of the internship
program. Students who are considering an internship should pick up the packet.
Students who are preparing for a career in education or social work normally will enroll in a practice teaching or a field work course in their senior year.
These courses require that students spend either the entire semester or a substantial amount of time at an off-campus location. Program requirements
for these field experiences or practice differ from the normal internships. It is the student’s responsibility to know and meet these requirements.
Semester Academic Honors
Dean’s List: Full-time students are placed on the Dean’s List if their SQPA is 3.5 or above and they receive no grade lower than a “B” in a minimum of 12
graded semester hours.
Honor’s List: Full-time students are placed on the Honor’s List if their SQPA is from 3.0 to 3.5 and they receive no grade lower than a “B” in a minimum of
12 graded semester hours.
Graduation With Honors
Honors at graduation are based on the quality point system and computed on grades obtained at Anna Maria College. Students must have a CQPA of 3.9 for
summa cum laude, a CQPA of 3.7 for magna cum laude, and a CQPA of 3.5 for cum laude.
Academic Warning And Probation
If a student’s QPA falls below 2.0, he/she is considered eligible to be placed on academic warning or probation. At the end of each semester, the Dean of
Academic Affairs with the Executive Committee of the Faculty reviews all students with a CQPA below 2.0 and places them on academic warning or
probation. Any student whose academic record reflects persistent academic deficiencies is also eligible for suspension or dismissal.
ACADEMIC POLICY FOR WARNING, PROBATION AND DISMISSAL
Credits Attempted CQPA Decision
1-18 Between 1.50 - 2.00 Academic Warning*
1-18 Between 1.00 - 1.50 Academic Probation
1-18 At or Below 1.00 Academic Suspension
19-59 Between 2.00 – 1.75 Academic Probation
19-59 At or Below 1.75 Academic Suspension
60 and over Between 1.85 – 2.00 Academic Probation
60 and over At or Below 1.85 Academic Suspension
*A student may be placed on academic warning for only one semester.
Please refer to the academic catalog for the official policies on student academic standing.
Academic Dismissal: Forced Withdrawal
The College reserves the right to exclude at any time any student whose academic conduct or standing is seriously deficient. A student may be forced to
withdraw from the College for academic reasons when:
1. The student has been on probation for more than two semesters;
2. The student’s QPA is substantially below the 2.0 minimum requirement;
3. The student has been found in violation of the College’s Policy on Academic Honesty.
Voluntary Withdrawal or Leave of Absence
Full-time and Part-time students who wish to withdraw or take leave from the College are required to complete official documentation and meet with the
Dean of Student Affairs. Students participating in College or federally funded loan programs must schedule an exit interview with the Director of Financial
Students withdrawing from the College during any semester or before the final examinations or evaluations will receive no credit.
Withdrawal and Refunds
Non-attendance does not relieve a student of his/her financial obligations nor entitle the student to a refund. The charges on a student’s bill remain
his/her obligation unless the student formally withdraws in writing at the Office of Student Affairs. The date of receipt of the written withdrawal will be
considered the official date of withdrawal. The student will be held responsible for the academic related charges in accordance with a schedule that is
posted in the Business Office.
Room and board charges will be refunded on a prorated basis once the semester begins. The $100 room deposit will be forfeited.
Refunds will be paid through the Business office within 30 days of receipt of the official documentation.
Withdrawal and Financial Aid: See Page 69
Policy On Academic Honesty: See section of “Student Code Of Conduct”
Office: Campus Center, Upper Level
Andrew O. Klein, Vice President for Student Affairs, Dean of Retention ext. 313
Norma Mann, Department Administrative Assistant, ext. 387
The Division of Student Affairs provides a co-curricular experience that will complement the students’ classroom experience and will create a complete
educational experience that highlights the mission of the College. The guiding philosophy of our programs and services can best be summed up with two
words: responsibility and respect.
To complement the philosophy that students are responsible for their own success, the staff of Student Affairs also recognize that it is our responsibility to
provide the services necessary to support all students as they strive for their goals. The Offices of Student Affairs all provide high quality services and
programs that will benefit students who take part. All the students need to do is take the responsibility to visit these offices and their websites, and attend
their programs to get the most out of what each office has to offer.
Goals and Objectives
Student Affairs seeks to:
• Encourage development of a Faith community, forming our students in the Gospel, the tradition of the Church, and the moral and ethical demands of
Catholic living, consistent with the teachings of the Sisters of St. Anne.
• Foster an environment that supports the academic achievement of students, which encourages reflection and critical thinking while expanding their
• Provide opportunities for students to develop and practice a value system that embraces a respect for the dignity of all human life.
• Lead a community wide discussion on the definition of diversity in an effort to establish a community understanding of the issue in terms of our
campus community and the global community in which we live.
• Help students discover, develop and apply their talents and abilities as leaders in service to theirs.
• Challenge students to take responsibility for their personal, emotional, and academic success and well-being, and to share responsibility for the life of
Student Affairs Resources
Office of Student Activities
Brian Quinlan, Director of Student Activities
Bishop Flanagan Campus Center, Upper Level Ext. 312
The Office of Student Activities, located in the Bishop Flanagan Campus Center, strives to provide Anna Maria College students with a co-curricular life that
will help them grow and develop as individuals. Our office provides students with the opportunity to join any of our 15+ clubs and organizations. Students
who share a common interest can bond together and acquire life long skills.
Students can also enjoy the array of programming that is offered at AMC. Stop by The HUB to play some games, watch a comedian or relax with friends.
Campus-wide programming provides social avenues for students to connect and enjoy one another.
David Shea—Director of Athletics
Michele Coakley –-Administrative Assistant to Athletics
Steve Readey—Sports Information Director
Shawn Conrad-- Men’s Basketball Coach, Assistant Athletic Director
Aimee Lee – Senior Women’s Administrator, Softball Coach
Ralph Kay-- Men’s Soccer Coach
Marc Klaiman—Football Coach
Vince Sinagra-Assistant Head Football Coach/Defensive Coordinator
Brian Hayes, Assistant Football Coach/Offensive Coordinator
Patrick Gaffney—Men’s Lacrosse Coach, Intramural Director
Melissa Callender—Women’s Lacrosse Coach
Jennifer Hurley- Field Hockey Coach
Gary Ward—Men’s and Women’s Tennis Coach
Richard Hurley – Men’s & Women’s Cross-country Coach
Carol Hurley-Women’s Cross Country Coach
Becky Kennedy-Women’s Soccer Coach
Elysce Tackmann – Volleyball Coach, Fitness Coordinator
David McNamara – Baseball Coach
TBA –Women’s Basketball Coach
Matt Stephens, Golf Coach
TBA-Pep Squad Coach
Ray LeBeouf – Athletic Trainer
John Shliapa-Assistant Athletic Trainer
Office: Fuller Activity Center, ext. 446
The athletic programs here at Anna Maria College are geared towards meeting the needs of all our students. We are members of the NCAA, ECAC, ECFC, and
The Commonwealth Coast Conference. We have strong Division 3 intercollegiate programs for those students who have the ability to represent the college
on a varsity team against other comparable colleges both in and out of our conference. We presently have 15 varsity sports (see above) and one club sport
(Pep Squad). We also offer an intramural program designed to meet the interests of all of our students. Activities in individual, team, and recreational
sports are offered on a less competitive basis for the entire campus community.
The athletic facilities include the Fuller Activities Center, a brand new fitness center, a new multi-purpose synthetic turf field, baseball and softball fields.
The Fuller Activities Center is used for men’s and women’s basketball and women’s volleyball. It is also used for a wide range of campus events like the
annual craft fair and accepted student’s day. The new fitness center will include three areas—free weights, cardio training, and circuit training. The center
is used by all of our students, faculty, and staff. The turf field will be the home of our men’s and women’s lacrosse teams as well as football, field hockey
and men’s and women’s soccer.
The turf field is used by our men’s and women’s lacrosse teams as well as football, field hockey and men’s and women’s soccer.
We encourage students to get involved by coming to support our varsity teams or by getting involved with our intramural programs. It can be a lot of fun
cheering on your friends and classmates while they compete against other institutions. The athletic department is here to meet the needs of all our
students and we hope that you will be active within athletics while you are here at Anna Maria College. We hope that you will take full advantage of
everything we have to offer and we look forward to your participation within athletics.
Maria Bari, Director of Campus Ministry
Office: Cardinal Cushing Room 116, ext, 205
Rev. Jack Lizewski, Campus Chaplain
Office: Cardinal Cushing basement, ext 280
Deacon Jack Franchi
Office: Cardinal Cushing basement
Campus Ministry focuses on the whole student (spiritually, intellectually, physically and emotionally) as the student develops relationships between
themselves and God and themselves and others while fully growing as an individual in an interdependent world. This relationship with God, self and others
takes on many forms: liturgy and worship, sacramental preparation, retreats, faith education/spirituality, leadership, conscience formation on Catholic
Social Teaching, spiritual direction, community building, social activities, service learning and social outreach. Some of these specific activities include daily
and Sunday night liturgies in the Madore Chapel, off campus retreats in the fall and spring semesters, bible studies and prayer meetings, monthly Movies
with a Meaning after Mass (M3), alternative break service trip programs with the HABACATS, campus and community wide service events such as our
annual "Day of Caring" with the United Way, and student run discussions about life, relationships and God.
Since Anna Maria is a Catholic college founded by the Sisters of St. Anne, our programs flow from our Catholic Tradition, stress the practices of the
Catholic religion and the mission of the Sisters of St. Anne. However, all of our programs are open to non-Catholics and take into account the
interdenominational reality of our campus population.
Judi Sparanges, Director
Office: Trinity Hall 203, ext. 345
The Career Center can assist you in a variety of ways including developing an effective resume and job search, setting up an internship or volunteer work
experience, or exploring graduate schools. Freshmen are invited to meet individually with the career counselor to discuss individual career goals.
Career Sources Available to You
Current Students and alumni can talk with the counselor to:
- Explore Interests and Identify Skills
- Develop an Effective Resume
- Discuss Interviewing Techniques
- Set up Internships
- Explore Graduate and Professional Schools
All students can benefit from the experience they get while doing an internship for academic credit. Career Services assists students in finding a variety of
interesting and unique internships in the community. Internships are also available in Washington D. C through The Washington Center Internship Program.
Students can search opportunities through the AMC online database and the Colleges of the Worcester Consortium Internship database.
To Apply for Internships:
- Students must fill out the Internship Agreement form and Permission form and submit them to
Career Services before the semester starts.
- Students must also register for an internship with the Registrars Office.
Career Resource Library:
The Library includes occupational information, job and internship descriptions, interest tests, directories, reference books, and graduate school admissions
The Consortium Career Fair is held each spring in Worcester. Up to 100 employers provide full time, part time, summer, and internship opportunities for
Massachusetts Educational Recruitment Consortium (MERC): The program sponsors education placement with up to 100 recruiters representing
school systems across the country. Recruitment takes place every April and is available to all current Education majors and alumni.
Career Services publishes bulletins with current listings for professional full time, part time, and summer jobs, as well as internships. Students receive
these by email and they are distributed on campus.
Interests Tests – Computerized and paper and pencil interest tests are available to students.
Student Portfolios: Students are encouraged to document and compile a portfolio of professional preparation activities and documents related to their
personal and academic achievements. The Career Counselor and academic advisor can assist students in this process.
Career Pamphlets- Pamphlets are available on the handout shelf outside Trinity 203. They include Resume/ Cover Letters Writing, Interviewing
Techniques, Job Search Strategies, Job Hunt Correspondence, and Graduate School Procedures.
Workshops are offered in the classroom and on campus throughout the academic year. Topics
Build your resume, write cover letters, practice interviewing, and more!
College Central Network
College Central Network is an online database of job, internship, and volunteer opportunities for Anna Maria college students and alumni.
Colleges of Worcester Consortium
Students can search opportunities through the online internship database.
What Can I Do With This Major?
Explore typical career paths associated with each major, common employers, and strategies to maximize career opportunities.
http://www.sigi3.org/login.asp Access code: “amc”
Provides self-assessment exercises, career information and graduate school data to help you make decisions about your future educational and career
Get insider information about jobs, research companies, and concuct employment searches.
Work Force Central
Search for jobs in Massachusetts as well as links to other job banks, job fairs, newspaper classified ads, salary survey and labor trends, and company web
This web site extracts jobs from many available sources on the Internet. It extracts from company home pages, newspaper ads, job bands, One-Stop
Career Centers and employment and recruiting agencies.
Job Access Outside Massachusetts
If you are looking for a job outside Massachusetts
NACElink allows you to search for job opportunities all over the country with The National Association of Colleges and Employers online job searching
Check out more information about all these resources on the Career Services webpage found at www.annamaria.edu/careerservices
Laura Anderson, MSCP, LMHC, Director of Counseling Center
Office: Esther House Annex, ext. 308
Counseling is a professional relationship that empowers diverse individuals and groups to accomplish mental health, wellness, education, and career goals.
-Dr. Perry Francis and the 20/20 commission
The Anna Maria College Counseling Center provides individual supportive counseling to assist students as they pursue educational and personal goals.
Counseling is a collaborative process in which the student works with his or her clinician to increase academic success, as well as improve health and
wellness, and navigate future plans. The student will work to acquire new skills to increase their level of self-awareness and gain new perspectives in
regard to relationships with others. The ultimate goal of this work is to enhance the quality of the individual’s life.
Initial assessment and evaluation are generally made in the first 2 sessions. For those students in need of more intensive on-going psychotherapy,
referrals to practitioners and resources in the community are provided. Long term or intensive psychotherapy would be billed to your insurance. In those
instances when referrals to outside resources are made, the cost for such therapy is done by the student or by his/her insurance carrier.
The Counseling Center also provides consultation services and outreach programs. Faculty, staff, and parents who are concerned about a student on
campus, can feel free to call the Counseling Center for assistance in dealing with troublesome situations. Outreach programs are conducted on campus
and include free mental health screenings as well as fun and exciting games and videos designed to raise awareness about wellness topics like alcohol,
anxiety, and sleep.
Making an Appointment
The Counseling Center is located in the Health and Counseling Center in the Esther House Annex. Appointments are made in advance by calling Laura
Anderson (508) 849-3308. Initial appointments are available within a week of the student’s request.
A.M.C. Counseling Center has a strong commitment to maintaining the confidentiality of the information you share. Massachusetts law requires that we
provide you with our policies regarding confidentiality and informed consent. This information is provided to you before we begin our work together for
your review and signature.
Linda Aronson, , MSN, ARNP, WHNP-BC
Director of Health Services
Karen Morrissey, Department Administrative Assistant ext. 315
Office: Esther House Annex, ext. 458
Any student, resident or commuter, graduate or undergraduate, traditional or non-traditional, can utilize the Health Services Department for medical care
including assessment, treatment, referrals, resources, or simply to talk.
In Health Services, we approach each encounter with a student individually, holistically, and confidentially. We are there to take care of your needs
covering the issues and problems that affect our society today. We are an urgent care, walk-in center. When our office is closed, the Public Safety staff
are all first responder trained and a medial-on-call system is in place. When more extensive medical or mental health care is needed, referrals to
specialists or other resources are made. EMS is activated in an emergency situation.
We believe that preventive health equals wellness. We, therefore, provide on-going health education programming on topics and issues such as nutrition,
alcohol and substance abuse to sexuality issues, and depression.
We have a Peer Education Training Program open to all students who are interested. The training occurs at the end of September and is enhanced by the
participation of students from all of the consortium colleges in Worcester.
I would like to add a thought on confidentiality. Much personal and medical information is collected from each student seen at Health Services. This
information is of importance to those of us who treat you. The records kept by Health Services are completely confidential. No one outside of our
department may have access to them and no one may be given information from them without the consent of the student involved.
Student Health Insurance
Per Massachusetts State Law, all students are required to be enrolled in “a qualifying student health insurance plan”. Prior to registration in the fall, you
will receive a copy of the Student Health Insurance brochure. It is your responsibility to read this carefully. To waive the school policy, the benefit levels of
your insurance plan must match or exceed those of the College plan. If this is the case, you should apply online for a waiver of insurance. If you do not
apply for an insurance waiver online, you will be enrolled automatically in the College plan and you will be billed accordingly.
You must have appropriate proof of immunization as required by the Commonwealth of Massachusetts. Your health record and immunizations and
documentation must be received in Health Services in order to register for the academic year.
We look forward to meeting with you and wish you all a healthful year.
Stephanie Williams, Director of Multicultural Affairs
Office: Health & Counseling Center ext. 396
The Office of Multicultural Affairs (OMA) was created to provide leadership as we foster a community in which everyone is welcomed and respected. Here
at Anna Maria College we expect that our students will engage in discussions both in and out of the classroom about the differences among people and will
develop a healthy respect for a great variety of cultural heritages. It is through these exchanges of experiences and views that our community will come
to understand the values, beliefs, attitudes, and behaviors of each of our members.
The Office of Multicultural Affairs (OMA) strives to provide student services designed to support and enhance the academic and personal success of all
students by developing and implementing educational, cultural, and social programs designed to inform about multicultural issues and combat ignorance
while promoting intercultural dialogue, awareness of and respect for multicultural diversity. The OMA offers students opportunities for cultural exploration,
learning, leadership and campus involvement, and personal development through programs, collaborative efforts, community service, and co-curricular
experiences. The fundamental role of the office is to assist students of color in successfully participating in every level of the college experience and
becoming successful graduates. The Office provides a supportive environment for cultural exploration, dialogue, personal reflection intercultural
communication, constructive interaction and mutual understanding. The Director of Multicultural Affairs also serves as A.L.A.N.A. Student Organization
Advisor, the Study Abroad Coordinator and a Student Affairs Academic Advisor and is the campus’s link to cultural awareness, study abroad programs &
information, and advising. There are a variety of workshops, panel discussions, programs, and activities that take place on and off-campus throughout the
school year to support these institutional endeavors.
Public Safety Office
Joseph Graham, Chief
Full Time Officers:
Officer David Warren, day shift
Officer Joseph Cavan, overnight shift
Officer Miles Macedo, evening shift
Officer Tom O’Neil, afternoon shift
Public Safety Office: upper level Bishop Flanagan Campus Center, cell phone 508-494-9010, office phone x456, firstname.lastname@example.org
The mission of the Public Safety Office of Anna Maria College is to enhance the safety and security of the AMC community. The Public Safety Office strives
to achieve this mission through preventive patrols, 24-hour accessibility, proactive problem-solving, positive conflict resolution, educational programs and
community engagement. All members of the Public Safety Office shall show respect and compassion towards others and shall preserve the dignity and
rights of each individual. The Public Safety Office will work in collaboration with local police and fire departments to ensure its mission.
Closed Circuit Television (CCTV) Surveillance System
Anna Maria College employs CCTV technology to assist Public Safety in the protection of the college community and determent of criminal activity. All
monitoring is conducted in an ethical, professional and legal manner. Monitoring will be of public areas only. It is the intent of the College’s policy on CCTV
use to achieve a reasonable balance of priorities, a respect for privacy and sensitivity to the possibility of misuse. All cameras in use are visible with
there being no attempt to hide their presence.
It is important to understand that Anna Maria College does not continuously monitor CCTV cameras. Specific signage stating this policy can be found in
selected areas across campus. Whereas this CCTV technology is an example of the College’s continuing commitment to helping students and staff enjoy a
safe and secure community; the college encourages the community to employ sensible security and safety precautions such as: not leaving keys in
vehicles, always locking vehicles and rooms, safeguarding campus ID cards and not leaving valuables such as laptop computers, cameras, GPS units and
purses in plain sight inside vehicles.
Motor Vehicle Regulations
While it is the duty of the Public Safety Office to enforce the motor vehicle regulations, it is the responsibility of the entire campus community to abide by
them. Each person bringing a motor vehicle onto campus property is expected and required to be familiar with, and abide by, the regulations outlined in
this policy. Motor vehicle regulations will be strictly enforced to keep the campus safe, insure smooth operations such as deliveries and snow removal, and
to maximize campus parking resources.
All Anna Maria College faculty, staff and students who choose to bring a motor vehicle onto campus must obtain a parking decal and permanently affix that
decal to the vehicle. Day consortium cross registration students will obtain a Cross Registration Parking Permit and display it while on campus. Visitors to
campus must park in the visitor lot. All visitors are expected to abide by AMC’s Motor Vehicle Regulations. Overnight visitors must obtain a Visitor
Overnight Parking Pass from Public Safety or through the Residence Life Office.
Parking on Anna Maria College property is at the vehicle owner’s risk. The College is not responsible for lost or damaged property.
All motor vehicles coming onto and/or parked on College property must be in working order and have a valid registration from the appropriate state.
Vehicles determined to be abandoned shall be towed from the campus at the owner’s expense.
A person involved in a motor vehicle accident on campus or having damage to, or theft from, his/her vehicle while parked on campus should report the
incident immediately to the Public Safety Office.
Questions about the Motor Vehicle Regulations at Anna Maria College may be addressed to the Public Safety Office located on the upper level of the Bishop
Flanagan Campus Center. The Officer on Duty may be reached 24 hours a day, 7 days a week at 508-494-9010.
All AMC students, faculty and staff must register motor vehicles which they bring onto campus. There is no “grace” parking period. Each vehicle must have
its unique decal permanently affixed to the lower corner of the driver’s side of the windshield. Decals are not transferable. Faculty/staff decals do not
expire. Student decals expire on the date indicated on the decal. There is no charge for a parking decal.
“AMC student” can be any full or part time, day or evening, commuter or resident, graduate or undergraduate student who is taking or auditing a class(is).
Consortium students who are taking a day class through cross registration should refer to the “Consortium Parking Pass” section of this policy.
Students, faculty and staff using more than one motor vehicle may obtain additional decals to accommodate multiple cars. Each car used must have a
unique decal affixed to the driver’s side windshield. It is expected that each person shall have on campus only one vehicle at a time.
Obtaining a decal or replacement decal
Decals are obtained by completing the “Anna Maria College Parking Decal Application.” This form is available electronically for faculty and staff. Students
may obtain the form from the Public Safety Office. Completed forms are presented to the Public Safety Office. Students will be asked to show their
current vehicle registration form. There is no charge for a parking decal.
Resident students may also obtain the form and decal from the Residence Life Office. No decal will be issued without presentation of the vehicle
Commuting students, graduate and undergraduate, may obtain the form and decal from the Registrar’s Office.
Out of State Vehicles Registered at AMC
All students registering a car on campus that does not have a Massachusetts issued license plate must complete a Commonwealth of Massachusetts
Registry of Motor Vehicles “Nonresident Student Vehicle Information Form”. This form is available to download on the RMV site at
http://www.mass.gov/rmv/forms/20098.pdf. This form is submitted by the student when he/she registers his/her car at AMC. The Public Safety Officer
will issue the Massachusetts registration decal. This is a free decal.
Obtaining a temporary parking permit (students, faculty and staff)
Students, faculty and staff having possession of a motor vehicle for a period of less than two (2) weeks may obtain a temporary parking permit from the
Public Safety Office or, if a resident student, the Residence Life staff. The student must present the vehicle registration. Temporary parking permits must
be displayed on the driver’s side dash board and be visible from the outside of the vehicle. Incomplete. Altered or not displayed properly shall be invalid.
Temporary parking permits are intended for the use of the AMC community member to whom the permit is issued and may not be used by guests.
Consortium Parking Pass/Cross Registration for Motor Vehicles
Full time, undergraduate, cross-registered students taking a day class at AMC may obtain a “Consortium Parking Pass” for parking on the AMC campus.
The student completes the AMC Vehicle Registration Form and presents his/her vehicle registration and class schedule stating that he/she is enrolled for
a day class at AMC to the Public Safety Office.
Payment of Parking Tickets
Parking tickets may be paid at the AMC Business Office located in Foundress Hall. Parking tickets unpaid after fifteen (15) days of issuance shall have a late
fee, the ticket fines will double. Checks should be made payable to “Anna Maria College” and may be mailed to: AMC Business Office, Box R, 50 Sunset Lane,
Paxton, MA 01612.
Unpaid parking fines may result in delays or denial for the processing of grades, transcripts, and/or diplomas as per Business Office policy for unpaid
Appealing a Parking Fine
Parking tickets may be appealed within 10 days of issuance to the Chief of Public Safety. Appeals may be made in person at room 123A Foundress Hall or by
email to Cheryl Sleboda at email@example.com. No phone appeals will be heard. Ignorance of this Policy is not an acceptable reason for appealing a
Penalty for multiple offences
Students who receive multiple parking violations in a semester may be subject to disciplinary action by the College. The following sanctions may be issued:
For 5th ticket: $25 fine
For 6th ticket: $50 fine. The student’s vehicle, if on campus, will be removed immediately by the student or will be subject to be
immobilized by use of a “boot” until all tickets and fines have been paid.
For 7th ticket: $100 fine. Student’s privilege to operate a motor vehicle on campus will be revoked.
Overnight parking is defined as midnight – 7 AM Monday – Friday and 1 AM – 7 AM Saturday and Sunday. Vehicles displaying resident student decals may
park in the appropriate designated resident lots overnight. Overnight visitors shall obtain an overnight pass from Public Safety or the Residence Life staff
and shall park in the Fuller Lot (in front of the Fuller Activities Center). Faculty and staff members wishing to park overnight shall park in the Fuller Lot or
in residence hall lots in “faculty/staff” designated parking spaces.
Speed Limit/Traffic Regulations
The maximum speed on campus is 20 miles per hour. Pedestrians always have the right of way; so please be vigilant and always use extreme caution. Car
surfing on hoods, roofs, or bumpers is strictly prohibited. All traffic regulations including obeying stop signs, yielding to pedestrians, observing “one way”
signs, etc. are in effect on campus. Paxton Police may be seen patrolling Sunset Lane.
Parking Lot Designations
Parking lot designation may change, for instance, as parking spaces are added to the campus and in adverse weather conditions. For a current map of
parking lot designations, please refer to the AMC web page or see the map posted at the Public Safety Office in the Campus Center. At the time of
publication, the following designations exist:
YELLOW decal/Commuter parking: Fuller Lot, Gravel Lot, Campus Center Lot, Miriam Lot, Science Lot and designated spaces in the
RED decal/Freshman Resident parking: Freshman Lot (located to the left of the Fuller Activities Center), South Lot, Gravel Lot.
GREEN decal/Resident parking: Designated spaces in Campus Center Lot, designated spaces in Trinity Lot, Madonna Lot, Coghlin Lot,
WHITE decal/Faculty/Staff parking: Trinity Lot, Fuller Lot, Gravel Lot, Science Lot, Campus Center Lot, Miriam Lot and designated
spaces in Madonna Lot, South Lot and along Campus Center Drive.
Handicapped Parking /Temporary Medical Parking
There are marked parking spaces on campus reserved for those persons who are handicapped. Persons parking in handicapped accessible spaces must
display the appropriate decal or plate issued from the Registry of Motor Vehicles or other appropriate agency. The person for whom the decal or plate is
issued must be present.
Should a person wish to be considered for a temporary medical parking pass, he/she must present appropriate documentation to the Associate Dean of
Campus Life. Temporary permits will be issued to those who qualify.
Lined Parking Spaces
Motor vehicles must be parked within the lined parking spaces. An improperly parked motor vehicle in an adjacent space does not constitute an excuse for
straddling the painted line.
No Parking Areas
Parking is not permitted in the following areas:
Walks, paths and lawn areas
Any area not marked with parking lines or, if not paved, as a parking lot
Areas of diagonal lines/loading zones/fire lane
Areas where signs have been posted indicating “no parking”
Areas that block egress or ingress of buildings
Roadways/side of roadways on campus not specifically marked with parking spaces including Sunset Lane, the rotary and the area
between Socquet House and the Science Building
As necessary during and/or after a snow storm, Physical Plant may require vehicles to move from designated parking areas to facilitate snow removal.
Notices will be placed on the front doors of the residence halls and, as appropriate, on other campus buildings. Cooperation with these requests is
expected so that parking areas may be cleared. Motor vehicles impeding snow removal efforts may be subject to ticketing with a minimum fine of $25.
Safety on Campus
Automatic External Defibrillator
AED units are located on the upper level of the Bishop Flanagan Campus Center and in the foyer of the Fuller Activity Center. All Public Safety personnel are
trained in the use of the AED units.
Emergency First Aid Kits
Emergency first aid kits are located throughout the campus.
Emergency Phones & Equipment
Exterior phones are available in several locations across the campus. These phones may be used to dial “911”, Public Safety at 456 (will connect to the
Officer on Duty’s cell phone) and any campus extension. The phones are located at:
All residence hall front doors
Coghlin/Alumni Hall parking lot entrance
Bishop Flanagan Campus Center front entrance
Fuller Activity Center left side
Fire safety equipment on campus includes pull stations, fire extinguishers, smoke and heat detectors. Building alarms are connected to the Paxton fire
department through a monitoring system. All community members are expected to respond immediately to the building fire and smoke alarms. The
community can help keep the campus fire-safe by reporting any disabled fire safety equipment to Public Safety immediately.
Identity theft is a growing concern for everyone. Students should take steps to protect their personal information. There is useful information on
preventing identity theft at www.consumer.gov/idtheft/. Shred all credit card offers (don’t just toss them in the trash at the mail room). Don’t give out
personal information on the phone or computer unless you have initiated the contact (don’t fall for phishing on-line where you are asked for information in
an email that looks legitimate but is not). Protect passwords (don’t keep your pin number with your ATM card and don’t share passwords with others, not
even your roommate). Limit the access others have to your personal data and items (using a lock-box for paperwork such as credit card receipts, bank
statements, social security card, etc and keep your credit cards, wallet, check book in a secure location, not out in plain view). Don’t forget when you are in
chat rooms or using instant messaging to keep your location, real name and other personal information out of the conversation! Be suspicious, be wary, be
Lost and Found
The campus lost and found is located in the Public Safety Office. Items are kept no more than 30 days. To check to see if an item has been turned in to the
office, contact the duty Officer, 508-494-9010.
Motor Vehicle Assistance
Public Safety can assist you with a drained battery, low tire pressure and keys locked in the vehicle. A release form must be signed before assistance will
Reporting Crimes and Suspicious Activities
Persons who see activity which is concerning, suspicious activity or a crime being committed should contact the Public Safety Officer on duty at 508-494-
Undergraduate Student Code of Conduct
As an academic community centered in the Catholic Tradition, Anna Maria College expects all members of the college community to act in a responsible and
ethical manner and to uphold the values, rules, and regulations of the College. The principles of individual honor, integrity, responsibility, and respect for
the rights of others are essential to student conduct in both academic and student affairs life.
I. Statement of Student Rights and Responsibilities
In exercising the rights below, students are expected to maintain maturity and civility. No right specified here is meant to be construed as enabling
students to infringe upon the individual rights of others or of the community as a whole.
A student has the right:
1. To an education, to organize his/her personal life and behavior, and to pursue individual activities, except when those activities interfere with the rights
of others or violate College, local, state, or federal policies.
2. To the presumption of student innocence and genuineness by the Faculty, Administration and staff in all disciplinary processes.
3. To the protection of fundamental fairness in the administrative and disciplinary process as provided for in this code of conduct.
4. To impartial advice from one person within the College community during all aspects of the discipline process. The advisor’s role will be limited to
consultation with the advisee.
5. To the expectation and preservation of privacy, to the extent possible, in the investigation and hearing procedure of any administrative or disciplinary
6. To have access to a clear appeals process.
II Code of Conduct
A. Standards of Academic Conduct
1. The following actions, among others, constitute a violation of the Standards of Academic Conduct:
a. Intentional or accidental plagiarism in an academic exercise, which includes:
i. direct or literal copying of a source without proper attribution;
ii. paraphrasing of a source without proper attribution;
iii. resubmission of one’s work in another academic exercise without the knowledge of both instructors;
iv. submission of another’s work in whole or part with intent to deceive.
b. Giving or receiving unacknowledged, inappropriate, or unauthorized aid in an academic exercise.
c. Intentional falsification of data, sources, or information in an academic exercise.
d. Deceiving or lying to a Faculty member or Administrator in matters relating to an academic requirement, policy, or procedure.
e. Acting in a disorderly or discourteous manner in an academic exercise or to a faculty member or students during an academic exercise.
2. The following sanctions are available to the Vice President for Academic Affairs and Conduct Code Administrator for a violation of the Student Standards
of Academic Conduct:
a. Administrator Warning: An oral reprimand that does not become part of the student’s record or a written reprimand that does become part of
the student’s record. The College may consider that if the student graduates and he/she has had no further difficulty the written warning may be
removed from the student’s file.
b. With the agreement of the faculty member involved a grade of “failure” on the assignment with no opportunity for “make-up.” The sanction will
be recorded in the office of the Vice President of Academic Affairs and will be included in the student’s records.
c. With the agreement of the faculty member, a grade of “failure” for the course. The sanction will be recorded in the office of the Vice President
for Academic Affairs and will be included in the student’s files.
d. Suspension from the College: the student is ineligible to apply to re-enroll at the College for at least one semester. Vice President for
Academic Affairs must approve the re-enrollment. Any student who is found in violation of the Standards of Academic Conduct on more than one
occasion will be subject to a minimum sanction of suspension from the College.
e. Dismissal from the College: the student is permanently removed from the College.
B. Standards of Non-Academic Conduct
1. Standards of Conduct
The purpose of providing a list of possible misconducts is to give students general notice of behavior that is expected and behavior that is prohibited by the
College. The Standards of Non-Academic Conduct are not written with the specificity of a criminal statute and are not intended to be interpreted with the
specificity of a criminal statute. Any student found to have committed or to have attempted to commit the following misconduct is subject to the
disciplinary sanctions outlined in Section II.
a. Violation of AMC policy published in hard copy or available electronically on the AMC website.
b. The intentional, or attempted, or threat of physical harm or injury to oneself, or the intentional, or attempted, or threat of physical harm to
others, or the assault or battery, sexual assault, harassment, or hazing of another member of the College community.
c. Verbal, written or electronically transmitted (including but not limited to phone and/or computer) abuse, threats, intimidation, harassment,
coercion and/or other conduct which threatens or endangers the health or safety of any person.
d. Illegal or unauthorized possession of firearms, explosives, other weapons, or dangerous chemicals on AMC premises or use of any such item,
even if legally possessed, in a manner that harms, threatens or causes fear to others.
e. The intentional unsanctioned use of, abuse, destruction, misappropriation, or vandalism of the private property of other members of the
community or of college property, including but not limited to physical property, computer files and/or an individual’s identification and/or
password(s); theft of property and/or services; knowingly possessing stolen property.
f. Unauthorized possession, duplication or use of keys to any AMC premises or unauthorized entry to or use of AMC premises.
g. The intentional disruption or obstruction of legitimate College operations or activities outside the boundaries protected by the First
h. The intentional unsanctioned use of, abuse, obstruction, destruction, misappropriation, or vandalism of the CCTV surveillance system.
i. The violation of any College policies, published in hard copy or available electronically on the AMC website, on alcohol, drugs, hazing, sexual
harassment, and/or non-discrimination.
j. The inability or unwillingness to carry on student responsibilities.
k. The violation of any Federal, State or local law.
l. Failure to comply with direction of AMC administrators or law enforcement officers acting in performance of their duties and/or failure to
identify oneself or one’s guests to these persons when instructed to do so.
m. Setting off false alarms or making other false emergency reports, misusing or tampering with college emergency equipment, interfering with
emergency personnel in the conduct of their duty.
n. Falsifying, altering or forging any official College records or documents and/or employing official College documents or records for purposes
o. Disorderly conduct which occurs on AMC property, at AMC sponsored activities, and off campus if it adversely affects the AMC community
and/or the pursuit of its objectives.
p. Conduct that is disorderly, lewd, or indecent; breach of peace; or aiding, abetting or procuring another person to breach the peace on AMC
property or at functions sponsored by, or participated in by, the AMC community. Disorderly conduct includes, but is not limited to: any
unauthorized use of electronic or other devices to make an audio, video or digital record of any person while on AMC premises without his/her
prior knowledge, or without his/her effective consent when such a recording is likely to cause injury or distress. This includes, but is not limited
to, surreptitiously taking pictures of another person in a facility or area where privacy is assumed (gym locker room, restroom, and residence
q. Providing information to individuals involved in gambling activities concerning varsity athletics competition; or participating in any gambling
activity that involves varsity athletics or amateur athletics, through a bookmaker, a parlay card or any other method employed by organized
r. The intentional abuse of the Conduct Code System, including, but not limited to, the failure to obey the summons of a College administrator or
the Conduct Code Committee, falsification, distortion, or misrepresentation of information, influencing or attempting to influence a witness or
member of the Conduct Code System, failure to comply with sanctions, or any other actions that interfere, disrupt, or violate the procedural and
substantive standards of the Code of Conduct and Conduct Code System.
s. Retaliation, either directly or indirectly through others, against any individual involved in a disciplinary complaint or proceeding.
III. The Conduct Code Process and System
1. The Conduct Code Administrator (Associate Dean of Campus Life), the Vice President for Student Affairs and the Student Code of Conduct Board have
jurisdiction over the enforcement and administration of all violations of Standards of Conduct. The Conduct Code Administrator, the Vice President of
Student Affairs and the Student Code of Conduct Board may appoint a designee in his/her place at any time as appropriate.
2. The College reserves the right to administer the Student Code of Conduct and proceed with the discipline process even if the student withdraws from
the College, is no longer enrolled in classes, or subsequently fails to meet the definition of a student while a disciplinary matter is pending.
3. Students continue to be subject to city, state, and federal laws while at the College, and violations of those laws may also constitute violations of the
Student Code of Conduct. In such instances, the College may proceed with disciplinary action under the Student Code of Conduct independently of any
criminal proceeding involving the same conduct and may impose sanctions for violation of the code even if such criminal proceeding is not yet resolved or
is resolved in the student's favor.
The Student Code of Conduct applies to the on-campus conduct of all students and recognized student organizations.
The code also applies to the off-campus conduct of students and recognized student organizations in direct connection with:
1. Academic course requirements or any credit-bearing experiences, such as internships, field trips, study abroad, or student teaching;
2. Any activity supporting pursuit of a degree, such as taking a class and/or engaging in research at another institution;
3. Any activity sponsored, conducted, or authorized by the College or by student organizations;
4. Any activity that causes substantial destruction of property belonging to the College or members of the College community or causes serious harm to
the health or safety of members of the College community;
5. Disorderly conduct which adversely affects the AMC community and/or the pursuit of its objectives; or
5. Any activity in which a police report has been filed, a summons or indictment has been issued, or an arrest has occurred for a crime of violence.
C. Record Keeping
Records of all informal and formal procedures shall be kept as outlined under the Family Educational Rights and Privacy Act of 1974 (FERPA). Records shall
be kept in a confidential manner as provided by in law. In no instances shall these records be available to individuals outside the College, except if required
by law and with the approval of the President of the College.
1. Any member of the college community may file a complaint against a student for allegedly violating the Standards of Conduct. All complaints shall be
prepared in writing (hard copy or sent via the complainant’s AMC email account) and directed to the Conduct Code Administrator. All complaints must
contain the identity of the complainant, the identity of the accused, the date of the incident and the circumstances involved.
2. Upon receipt of the Complaint, the Conduct Code Administrator will determine if the alleged conduct may constitute a violation of the Standards of
Student Conduct. If so, the case will proceed for disciplinary action.
3. Written reports regarding the incident (not limited to the complainant’s report), witness statements, witness interviews, relevant date and time stamped
video security surveillance clips and/or access card reader information are amongst the materials that may be consulted/used by the Conduct Code
Administrator (or his/her designee) and/or appeals administrator (or his/her designee) at any time in the disciplinary process.
E. Disciplinary Action
Upon determining that there is sufficient evidence that a violation may have occurred, the Conduct Code Administrator can initiate any of the following:
1. A conversation between the Conduct Code Administrator and the accused student(s) which results in the student(s) accepting responsibility for their
2. A Mediation Hearing conducted by the Conduct Code Administrator with the complainant and the accused student(s).
3. A full investigation.
F. Right to an Advisor
At any stage of the disciplinary process, the complainant and/or the accused student have the right to be assisted by an advisor he/she chooses, at
his/her own expense (if any). The advisor must be a member in good standing of the College community and may not be an attorney. As it is the
complainant’s and/or the accused student’s responsibility to participate directly in the discipline process, the advisor’s role is limited to consultation with
the advisee. Advisors are not allowed to speak to nor interact directly with any Conduct Code official or designee. A student should select as an advisor a
person whose schedule allows attendance at the scheduled date and time for the hearing(s) because delays will not normally be allowed due to the
scheduling conflicts of an advisor.
The Conduct Code Administrator’s determination shall be made on the basis of whether it is more likely than not that the accused student violated the
Student Code of Conduct. The Conduct Code Administrator may do the following:
1. Dismiss the complaint
2. Take no further action (no notification given)
3. Find that a violation occurred then impose appropriate sanctions
The following sanctions (alone or together) may be imposed by the Conduct Code Administrator, the Vice President of Student Affairs and/or the Student
Code of Conduct Board (or their designees) upon any student found to have violated the Student Code of Conduct:
1. Dismissal: The student must leave the College and/or residence hall and is not eligible for readmission. Students who are dismissed from the College will
be banned from the College property and any College sponsored activities. Students who are dismissed from the residence halls will be banned from
entering any AMC residence hall or being on adjacent property.
2. Expulsion: The student must leave the College and/or residence hall and must reapply to the College in order to be readmitted. While under expulsion, the
student may have restrictions placed upon him/her as to access to College property and/or College sponsored events. The Conduct Code Administrator
may approve or deny the application for re-admittance. The sanction is for at least for one academic year.
3. Suspension from the College: The student must leave the College and the sanction is in effect for no less than the remaining portion of the semester and
no more than one academic year. While under suspension, the student may have restrictions placed upon him/her as to access to College property and/or
College sponsored events. The student must reapply in order to be readmitted. The Conduct Code Administrator may approve or deny the application for
4. Residence Hall Suspension: The student must leave the residence halls for a period of time set in the sanction. While under residence hall suspension, the
student will be banned from the residence halls and adjacent property.
5. Behavior Contract: conditions that must be in place for the student to continue as an Anna Maria College student and/or to retain residency. Violation of
the Behavior Contract will usually lead to suspension, expulsion, or dismissal from the College and/or residence hall. Students on Behavior Contract are
not allowed to represent the College in any leadership capacity including, but not limited to, Resident Assistant, varsity athlete, Orientation Leader, SGA
executive board, club/organization/class officer, Admissions Diplomat, College committee.
6. Disciplinary Probation: The sanction implies that the student’s standing at the College and/or in the residence hall is in jeopardy for the specified period
of probation and that further violations will result in suspension, expulsion, or dismissal. A student on Disciplinary Probation may not be allowed to
represent the College in any leadership capacity including, but not limited to, Resident Assistant, varsity athlete, Orientation Leader, SGA executive board,
club/organization/class officer, Admissions Diplomat, College committee.
7. Written Reprimand: a warning which goes into the student’s disciplinary file
8. Verbal Reprimand: a warning
9. Restitution: including but not limited to the replacement value of items damaged, stolen, and/or used without authority.
10. Payment of Fine.
11. Assigned work for the College: hours are given and must be completed within a time frame or a fine and/or suspension is instituted.
12. Parental Notification.
13. Suspended Sanction: sanction is assigned and then “put on hold” pending certain conditions
14. Such other actions as the College within reason may deem appropriate.
I. Interim Sanctioning
If the Conduct Code Administrator (or his/her designee) has reasonable cause to believe that a student's presence on College property or at a College
sponsored event poses a significant risk of harm to the health or safety of self, others and/or property, the student may be immediately suspended from
all or any portion of College property. This temporary suspension will remain in effect until an administrative decision is made about the interim sanction.
The student may, if no decision about the interim sanction has been rendered within five (5) working days of the imposition of the suspension, petition the
Vice President for Student Affairs for reinstatement. The petition must be in writing, and must include supporting documentation or evidence that the
student does not pose, or no longer poses, a significant risk of harm to the health or safety of self, others and/or to property. All interim sanctions remain
in effect during the petition.
J. Reservation of Rights
The College reserves the right to remove at any time any student or person who’s conduct or academic standing it regards as unacceptable in a community
of scholars and students.
When appropriate, the student will be notified by the Conduct Code Administrator verbally or in writing. The main means of communication for all aspects of
the discipline process is through AMC email. It is the responsibility of the student to check his/her AMC email regularly.
The purpose of the appeals procedure is to provide a system of checks and balances in the disciplinary process. The actual facts of a case must always
prevail over a “loop-hole” of procedure or policy.
The appeal official shall consider the facts of the incident and the disciplinary history of the student when rendering a decision. The appeal official may,
after a review of the record, reject the appeal, uphold the original sanction, dismiss the original sanction, modify the decision or sanction, or refer the
appeal to a higher appeal level.
Identifying the Appeal Official
A student seeking to appeal will be heard by the following official(s):
Title of Original Conduct Code Official Title of Corresponding Appeal Official
Area Coordinator/Assistant Director of Residence Life Associate Dean of Campus Life
Associate Dean of Campus Life Vice President for Student Affairs
Vice President for Student Affairs Conduct Code Chairs
1. A student seeking appeal must submit his/her intention to appeal in writing to the Conduct Code Administrator (Associate Dean of Campus Life) within
one working day of the original decision. The appeal may be in hard copy or sent via the student’s AMC email. Upon receiving the student’s “intent to
appeal”, the Conduct Code Administrator will determine what, if any, sanctions will be suspended pending the appeal and will inform the student.
2. The student will submit his/her formal appeal letter stating the specific ground(s) for the appeal in writing to the Conduct Code Administrator within 3
working days of receiving the original decision. The Conduct Code Administrator will forward the appeal and supporting paperwork to the appropriate
3. It shall be up to the Appeal Administrator to hear or dismiss the appeal. If he/she dismissed the appeal, the student shall be notified and the appeal is
4. If the Appeal Administrator hears the appeal, he/she will review the appeal, conduct any investigation he/she deems necessary and will render a
decision. The Appeal Administrator may:
a. Uphold the decision and sanction (makes no changes)
b. Modify the decision and/or modify the sanction
c. Without rendering a decision, return the case to the original Conduct Code Official for his/her reconsideration
d. Move the appeal forward to a higher level without rendering a decision
5. The student will be notified in writing of the Appeal Administrator’s decision through the AMC email system and the appeal is complete.
M. Petition Beyond the Appeal Official
1. A student may appeal beyond the Appeal Official to the next appeal level for the following reasons only:
a. The decision rendered in the original appeal was inconsistent with existing policy
b. There is new evidence
c. The sanction resulted in the student’s dismissal, expulsion or suspension from the College
2. A student petitioning beyond the Appeal Official must submit his/her intention to petition in writing to the Conduct Code Administrator (Associate Dean of
Campus Life) within one working day of the Appeal Official’s decision. The Conduct Code Administrator shall notify the Appeal Official of the intent to
petition. The Appeal Official will then determine what, if any, sanctions shall be suspended pending the outcome of the petition and notify the student and
Conduct Code Administrator.
3. The student will submit his/her formal letter of petition stating the specific ground(s) for the petition in writing to the Conduct Code Administrator within
3 working days of receiving the Appeal Official’s decision. The Conduct Code Administrator will forward the petition and supporting documentation to the
appropriate Appeal Official.
4. It shall be up to the Appeal Official to hear or dismiss the petition. The student will be notified of the decision in writing. The decision of the Appeal Official
on a petition is final except when the decision has resulted in the student being expelled or dismissed from the College.
N. Request for Clemency After Petition
After the exhaustion of appeal and petition, a student who has been expelled or dismissed from the College may request a reduction in sanction based on
presidential clemency. The student must put the request and the basis for the request in writing to the President of the College within three working days
of the conclusion of the petition. The President may choose to hear or dismiss the request for clemency. The President’s decision is final and cannot be
appealed. The student will be notified of the President’s decision in writing.
O. The Student Code of Conduct Board
Membership, Appointment & Replacement
The Student Code of Conduct Board will consist of 3 faculty members including the Chair of the Faculty, 3 students in good standing with the College
including the SGA President, and one staff member. The AMC Faculty elects the faculty members. The Vice President of Student Affairs appoints the student
and staff members. Members serve for one academic year and may be re-appointed/re-elected for no more than 2 consecutive years.
The Chair of the Faculty and the President of SGA serve as Co-Chairs of the Student Code of Conduct Board. Co-Chairs may serve more than 2 consecutive
years if required by their position. If any member of the Student Code of Conduct Board is unavailable for a hearing, the Co-Chairs shall appoint an
appropriate replacement from candidates put forth by the Vice President for Student Affairs.
A member of the Student Code of Conduct Board who is the subject of the complaint, a witness to the incident or appears to be unable to be impartial
during the hearing must excuse him/herself from the Student Code of Conduct Board until the situation has been resolved. The Co-Chairs shall appoint an
appropriate replacement from candidates put forth by the Vice President for Student Affairs. Should the member excusing him/herself be a Co-Chair, the
Student Code of Conduct Board shall appoint an appropriate replacement from the existing Student Code of Conduct Board to serve as interim Co-Chair
and that person’s place shall be filled as above.
Upon receiving a request for appeal or a petition beyond appeal, the Co-Chairs will review the request and any other pertinent materials. The Co-Chairs
a. Refuse the petition
b. Accept the petition and modify the decision and/or modify the sanction
c. Without rendering a decision, return the case to the original Appeal Official for his/her reconsideration
d. Move the appeal to the full Student Code of Conduct Board
The student will be notified of the Co-Chair’s decision.
1. If the hearing is granted, the Co-Chairs will set a hearing time and location. The appealing student and the complainant shall be notified in writing of the
time and place at least three working days in advance of the hearing.
2. All communication during the hearing procedure shall be through AMC email unless otherwise specified.
3. At least four working days before the hearing, the appealing student and the complainant(s) will submit in writing to the Conduct Code Administrator a
list of all witnesses (including witness contact information) that he/she may ask to speak at the hearing and the advisor chosen (if any). The Conduct Code
Administrator will distribute this information to the Student Code of Conduct Board, the appealing student and the complainant prior to the hearing and as
soon as he/she may reasonably do so.
4. The Conduct Code Administrator will make available to the Student Code of Conduct Board, the appealing student and the complainant the written
complaint and any other relevant materials prior to the hearing and as soon as he/she may reasonably do so.
5. The Conduct Code Administrator will make available to the witnesses submitted the hearing time and location at least 2 working days before the hearing.
It is the responsibility of the appealing student and/or the complainant to notify his/her advisor of the hearing time and location.
Definition of Complainant
The complainant in all cases generated from Residence Life Staff shall be the Assistant Director of Residence Life (or his/her designee). The complainant in
all cases generated from Public Safety Officers shall be the Chief of Public Safety (or his/her designee). If both Residence Life Staff and Public Safety
generated the case, either the Assistant Director of Residence Life or the Chief of Public Safety shall identify him/herself as the complainant to the Student
Code of Conduct Board in advance of the hearing through the Conduct Code Administrator. The complainant in all cases generated by AMC community
members shall be that member.
The Student Code of Conduct Board hearing will be closed to the public. The Co-Chairs will preside over the hearing and possess final authority on the
resolution of questions of process and/or procedure during the hearing. The Co-Chairs shall maintain a safe environment for all parties involved in the
hearing, which may include the following:
Physical separation of the parties involved
Presence of Public Safety Officer(s)
Removal of a disruptive participant
Other steps as deemed necessary by the Co-Chairs
There will be a single verbatim record, such as a tape recording, of the Student Code of Conduct Board hearing (not including deliberations). Reasonable
attempt will be made to make all parties present aware of the taping. Individual written notes may be kept by the Student Code of Conduct Board to be used
in their deliberations. Deliberations shall not be recorded. All records, written and recorded, shall remain the property of the College.
If the accused student, with appropriate notice, fails to appear at the designated time and location, the Student Code of Conduct Board will proceed with the
hearing and render a binding decision, even if the accused student is not present.
If the student admits violating the Student Code of Conduct, but is appealing the sanctions assigned, the hearing shall be limited to determining the
appropriate sanction(s) for the violation(s).
Upon the Co-Chairs calling the hearing to order, the complainant will present evidence as directed by the Co-Chairs. At the conclusion of the complainant’s
presentation, the accused student will present evidence as directed by the Co-Chairs. The complainant and/or the accused student is responsible for
presenting his or her own information and advisors are not permitted to speak or to participate directly in any Student Code of Conduct Board Hearing.
Upon the conclusion of the complainant’s and accused student’s statements, the Co-Chairs may call witnesses and/or review written, recorded or other
physical evidence. Witnesses are held apart from the proceedings and heard separately. Witnesses will provide information to and answer questions from
the Student Code of Conduct Board. Questions may be suggested by the accused student and/or complainant to be answered by each other or by other
witnesses. This questioning will be conducted by the Student Code of Conduct Board with such questions directed to the chairperson, rather than to the
witness directly. This method is used to preserve the educational tone of the hearing and to avoid creation of an adversarial environment. All participants
are required to testify in a truthful manner and give testimony to that which they have direct knowledge.
The Co-Chairs may exclude any evidence or witness(s) they feel is irrelevant and/or repetitive. The Co-Chairs may, at their discretion, call for a recess
from the proceedings, suspend the proceedings until a future date or move the proceedings to the deliberation phase.
Formal rules of process, procedure and/or technical rules of evidence, such as are applied in criminal or civil court, are not used in Student Code of
Conduct proceedings. The accused student may not be compelled to testify against him/herself. Nothing in these provisions is to be construed as requiring
any person to violate the ethics of his/her profession. Unless it would present an unsafe environment, the accused student and complainant may be
present during the hearing, know the names of all witnesses, have the opportunity to propose questions for the Board to ask witnesses, and provide for the
Board physical evidence.
Prior disciplinary histories of the appealing student, complainant (if a student) and/or witnesses (if students) may be used during the hearing process.
The deliberations of the Student Code of Conduct Board are private and confidential. Records of the deliberation process are not kept.
In the case where the student admits violating the Student Code of Conduct, but is appealing the sanctions assigned, the deliberation shall be limited to
determining the appropriate sanction(s) for the violation(s) outlined in the discipline decision letter. The accused student’s disciplinary history may be
taken into consideration during the sanctioning phase of deliberations. The Student Code of Conduct Board may consider previous sanctions imposed in
comparable cases. The complainant may give the Student Code of Conduct Board his/her suggestions for sanction(s).
In deliberating whether or not a violation has occurred, the Student Code of Conduct Board’s decision shall be made on the basis of whether it is more likely
than not that the accused student violated the Student Code of Conduct. Voting on each possible violation is to be done by separate secret ballot and there
must be a simple majority vote to support a decision of “responsible” or “not responsible.” If the student is found responsible, the Student Code of Conduct
Board will continue to deliberate to decide appropriate sanction(s) for the violation(s). The accused student’s disciplinary history may be taken into
consideration during the sanctioning phase of deliberations. The Student Code of Conduct Board may consider previous sanctions imposed in comparable
cases. The complainant may give the Student Code of Conduct Board his/her suggestions for sanction(s).
Notice of Findings
The Co-Chairs will inform the accused student and the complainant (when allowed by law) of the Student Code of Conduct Board’s decision in writing. A copy
of the decision will be given to the Conduct Code Administrator. When required by law, the Co-Chairs will, as soon as reasonable, prepare a summary of the
decision, including a general statement of the charges, findings and sanctions. The Co-Chairs will make this summary available for inspection by members
of the College community. The summary will not include the names or other information that could specifically identify the accused, complainant or any of
the witnesses nor will it include any information except what is absolutely essential to inform the community of the Student Code of Conduct Board’s
The Co-Chairs are responsible for preserving in a confidential manner the written minutes of the Student Code of Conduct Board’s meetings and the
records of its investigations and hearings. The Co-Chairs will prepare an end-of-year report for the Vice President for Student Affairs indicating the types
of cases heard during the year and their disposition. The Co-Chairs will ensure that all records outside of the minutes of meetings and hearings, including
tapes, notes, disks and files, are destroyed after the proceedings are completed and no further appeal is made and there is no threat of litigation.
All members of the Student Code of Conduct Board accept the obligation to treat the proceedings of any case as confidential.
P. Administrative Procedures
The Vice President for Student Affairs has the authority to establish administrative procedures to carry out the standard of conduct.
Constitution of the
Anna Maria College Student Association
Preamble: We, the students of Anna Maria College, in order to unify the student body, to promote the interests and welfare of the student body and to guide
and finance student activities, do hereby organize the Student Association Constitution. The name of the organization shall be the Student Association of
Anna Maria College, Paxton, MA.
Article I. Student Association
The Student Association shall include all matriculating, dues paying undergraduate students of Anna Maria College. As members of the Association and
representatives of the institution, students are expected to uphold the reputation and philosophy of Anna Maria College as well as its policies. Such policies
may be found in the Student Handbook. Adherence to these guidelines is expected at all activities, functions, retreats, conferences, and events where
students are representing Anna Maria College. Members of the Student Association and their respective organizations will be held accountable for actions
that violate Anna Maria College policies. The locations of events by recognized Student Association groups will be considered an extension of the Anna Maria
College Campus and all policies will remain in effect for the duration of the program.
Article II. Student Association Membership.
The Student Association shall have a governing body called the Student Government Association (SGA). The SGA will be comprised of an Executive Board, a
Student Council, and collectively, the General Council.
Section One. Executive Board
A. The Executive Board shall be composed of:
1. The President.
2. The Vice President.
3. The Vice President of Student Organizations.
4. The Vice President of Academic Affairs.
5. The Vice President of Business Affairs.
6. The Coordinator of Public Relations (ex-officio).
7. The Secretary/Parliamentarian (ex-officio).
B. All members of the Executive Board shall each work together to complete assigned tasks.
Section Two. The Student Council
A. The Student Senate shall be composed of:
1. Social Committee Representative
2. Cultural Committee Representative
3. Residence Hall Representative
4. Food Services Representative
5. Athletic Representative
6. Spiritual Life Representative
7. Commuter Representative
Section Three. General Council
A. The voting members of the General Council shall be composed of:
1. Each of the four (4) Vice Presidents of the SGA Executive Board and
2. Each of the eight (8) members of the student council.
3. Each of the sixteen (16) members of the Senate (4 elected members of each class, one of shall be the President of the Class).
B. There shall be four (4) ex-officio members of the SGA: the advisor, and the two (2) ex-officio members of the Executive Board. The ex-officio members
shall have no voting or veto powers.
C. The President of the SGA shall preside over the General Council meetings and shall vote only in the event of a tie.
Section Four. Advisor
The Advisor to the Student Association, SGA Executive Board (including Business Affairs Committee), Student Senate, General Council Board shall be the
Director of Student Activities and Campus Programs.
Section Five. Tenure of Membership
The Student Government Executive Board shall hold office for a term of one fiscal year in accordance with the SGA fiscal year by virtue of their elected or
Section Six. General Council
A. Duties and responsibilities of the General Council:
1. To act upon matters that relate to the Student Association.
2. To appoint ad-hoc committees as they are deemed necessary.
3. To act upon recommendations presented by the Executive Board or Student Senate.
4. To refer matters to the President of the College, the Board of Trustees, College departments, and/or the student body as deemed necessary.
5. To refer matters to the appropriate Vice President of SGA and to assist with their work.
6. All members must attend meetings of the SGA.
1. The first meeting of the academic year shall be held within three (3) weeks of the start of the academic year.
2. Special meetings of the General Council may be called by any of the following:
a. The President of the SGA.
b. One-third (1/3) of the General Council via written request to the President of the SGA.
c. Ten (10) percent of the student body via written request to the President of the SGA.
d. The Director of Student Activities
3. All meetings shall be open to the entire College community.
4. Meetings shall be conducted according to the Robert’s Rules of Order: Revised.
1. A quorum shall consist of two-thirds (2/3) of the voting membership of the General Council.
2. No action shall be taken on any business matter without a quorum being present.
Section Seven. Executive Board Officers and Duties
A. The President
1. The President is the chief executive officer of the SGA and shall preside at all regular and special meetings of the Executive Board and General
Council. S/he shall only vote in the event of a tie.
2. Duties and Jurisdiction
a. Shall call meetings of the General Council and Executive Board.
b. Shall represent the SGA and student body upon request and shall appoint a representative in case of his/her absence.
c. Shall be a non-voting member (ex-officio) of all committees set up by the SGA.
d. Shall, by virtue of this position, be a member of the Board of Trustees Standing Committee on Institutional Advancement.
e. The President will review applications, conduct interviews, and make appointments prior to JFK Night.
f. Shall maintain an active role in SGA by attending all regularly scheduled meetings. See Article VI for attendance policies.
B. The Vice President of Student Affairs
1. The Director of Student Activities shall counsel and advise the SGA on matters of policy and procedures relating to the life and general
welfare of the student body, as well as the subsequent quality there of.
2. Duties and Jurisdiction
a. Shall, by virtue of the position, be a member of the Executive Board of the SGA.
b. Shall consider such matters, as may be designated, for research and consideration by the SGA. This information shall be made available to
the student body.
c. Shall communicate any information of the Office of Student Affairs to the Executive Board and the General Council.
d. Shall create ad-hoc committees as deemed necessary at any time to assist his/her work. Committees shall be approved by the SGA.
e. Shall be the direct liaison between the SGA and the Offices of Student Affairs and Dean of Students.
f. Shall be responsible for the organization and implementation of the annual Stepping Up Day Ceremony.
g. Shall have the responsibility to coordinate the dates for and supervise the elections for SGA President, Class Boards.
h. Shall be the Student Affairs representative for the SGA as an advocate of the student body at any meeting deemed necessary including but
not limited to:
i. Student Affairs Committee of the Faculty Senate
ii. Safety Committee
iii. Food Advisory Committee
iv. Fine Arts Committee
j. Shall perform other such duties as assigned by the SGA Executive Board.
k. Shall maintain an active role in SGA by attending all regularly scheduled meetings. See Article VI for attendance policies.
C. The Vice President of Student Organizations
1. The Vice President of Student Organizations shall be a liaison for Student Organizations to the SGA and the Office of Student Activities and
2. Duties and Jurisdiction
a. Shall, by virtue of the position, be a member of the SGA Executive Board.
b. Shall consider such matters as may be designated for research and consideration by the SGA. This information shall be made available to
the student body.
c. Shall create ad-hoc committees as deemed necessary at any time to assist with his/her work. Committees must be approved by the SGA.
d. Shall be responsible for communication of the affairs of the Office Student Activities and Campus Programs to the Executive Board and the
e. Shall communicate effectively with all student organizations concerning the policies of the SGA and continually be the liaison between the
SGA and these groups.
f. Shall hold monthly meetings with all student organizations to discuss current issues in SGA and student organization concerns.
g. Shall meet with each student organization individually during the spring semester to help with individual needs of each student organization
including, but not limited to elections and allocations.
h. Shall have the responsibility of obtaining an updated list of all active student organizations recognized by SGA and obtain a copy of each
student organization’s current constitution annually (if said constitution has been amended, revised, or altered) at allocations to keep on
file in the SGA office binder and Office of Student Activities and Campus Programs.
i. Shall have the responsibility to review all requests for the formation of new student organizations that seeks recognition by the SGA. No
new student organizations shall be recognized without following the guidelines established in Article VIII.
j. Shall be in charge of requests for status changes of student organizations from non-funded to funded.
k. Shall be responsible to coordinate the Annual Student Organization Fair within the first three (3) weeks of the academic year.
l. Shall keep the binders of the student organizations up to date in the SGA office for five fiscal years. Information in said binder shall,
i. The student organization’s constitution
ii. Event/meeting attendance
iii. Meeting minutes
iv. Organization discussions.
n. Shall meet at the beginning of each semester with the advisors of each of the student organization.
o. Shall perform other such duties as assigned by the SGA Executive Board.
p. Shall maintain an active role in SGA by attending all regularly scheduled meetings. See Article VI for attendance policies.
D. The Vice President of Academic Affairs
1. The VP for Academic Affairs acts upon matters dealing with any phase of the academic atmosphere of Anna Maria College including, but not
limited to: academic programs, curriculum, student/faculty relations, instructional support, registration, advisement, and student concerns
2. Duties and Jurisdiction
a. Shall, by virtue of the position, be a member of the Executive Board of the SGA.
b. Shall consider such matters as may be designated for research and consideration by the SGA. This information shall be made available to
the student body.
c. Shall create ad-hoc committees as deemed necessary at any time to assist his/her work. Committees must be approved by the SGA.
d. Shall be responsible for communications of the affairs of the Office of Academic Affairs to the Executive Board and General Council.
e. Shall communicate regularly with the College Vice President for Academic Affairs and the Faculty Senate’s chairperson of Academic
Affairs about student related academic issues and concerns.
f. Shall determine the feasibility of new courses and recommend to the College’s Vice President of Academic Affairs concerns relevant to
g. Shall, by virtue of the position, be the SGA representative to the Career Center Student Advisory Committee.
h. Shall be responsible for the selection of the College’s students to Who’s Who in American Colleges & Universities in accordance with the
i. Shall perform other such duties as assigned by the SGA Executive Board.
j. Shall maintain an active role in SGA by attending all regularly scheduled meetings. See Article VI for attendance policies.
E. The Vice President of Business Affairs
1. Shall act as the treasurer and shall chair the Business Affairs Committee which is responsible for the disbursement of the Student
2. Shall have the right to appoint a Co-Vice President to assist in the everyday duties of the Business Affairs.
3. Shall, by virtue of the position, abide by the Business Affairs Constitution.
4. May assist the new President-elect with selection of the Vice President of Business Affairs for the following academic year prior to JFK
5. Duties and Jurisdiction
a. Shall, by virtue of the position, be a member of the Executive Board of the SGA.
b. Shall receive and disburse all monies of the SGA.
c. Shall keep an accurate account of all monies received and disbursed, and a list of all assessments due and paid.
d. Shall be the treasurer for all SGA Account.
e. Shall appoint five (5) members, one (1) from each undergraduate class and one (1) from the graduate student class to serve as members
of the Business Affairs Committee.
f. Shall meet monthly with the treasurers of each active student organization.
g. Shall up-hold the student organization binders for five (5) fiscal years.
h. Shall be responsible for the financial records within the said binder:
i. Conference Fund
ii. Fundraiser proposal
iii. All SGA Accounts
iv. Student organization discussions and agreements made by the student organizations and the Vice President of Business Affairs.
i. Shall perform other such duties as assigned by the SGA Executive Board.
j. Shall maintain an active role in SGA by attending all regularly scheduled meetings. See Article VI for attendance policies.
6. Duties and Jurisdiction of the Business Affairs Committee:
a. Conduct budget hearings for all approved student organizations for each fiscal year (July 1-May 31) and approve budget allocations.
b. Shall approve all fund raising activities and acceptance of monies from sources other Student Association funds.
c. Shall, by May 1, present to the SGA a final budget for the SGA.
d. Shall select the Allocations Committee of the Business Affairs Committee and submit membership to the General Council for final approval.
F. Coordinator of Public Relations
1. The Coordinator of Public Relations is responsible for coordinating publicity and information for SGA events via newspapers, posters,
electronic media, etc.
2. Duties and Jurisdiction
a. Shall be a non-voting member of the SGA Executive Board and the General Council.
b. Shall coordinate the publicity efforts of all SGA related programs, activities and news.
c. Shall create ad-hoc committees as deemed necessary at any time to assist his/her work. Committees shall be approved by the SGA.
d. Shall be a direct liaison from the SGA to the Office of Marketing and Communications of the College
e. Shall perform other such duties as assigned by the SGA Executive Board.
f. Shall maintain an active role in SGA by attending all regularly scheduled meetings. See Article VI for attendance policies.
1. The Secretary/Parliamentarian shall be a non-voting member of the SGA Executive Board and General Council.
2. Duties and Jurisdiction
a. Shall consult with the President and Vice Presidents to identify agenda items for the General Council meetings.
b. Shall keep the records and minutes of all meetings of the SGA.
c. Shall send out the minutes of the SGA meetings to all members of the SGA, the chief officers of each student organization, the President
of the College, the Dean of Students, and the Director of Student Activities and Campus Programs
d. Shall identify and maintain contact with the voting members of the SGA.
e. Shall keep up-to-date files of all members of all ad-hoc committees and commissions.
f. Shall advise the President on the rules and precedents governing the meetings of the SGA
g. Shall perform other such duties as assigned by the SGA Executive Board.
h. Shall maintain an active role in SGA by attending all regularly scheduled meetings. See Article X for attendance policies.
Article III. Line of Succession
In the absence of the President of the SGA, resignation or withdrawal from Anna Maria College, or his/her inability to serve in that office, the Vice
President shall serve in that capacity and manner of the President in the following order:
1. Vice President of Student Affairs
2. Vice President of Student Organizations
3. Vice President of Academic Affairs
4. Vice President of Business Affairs
5. In this event, the SGA shall, by two-thirds (2/3) vote, elect a new Vice President to fulfill the duties of the office left vacant.
Article IV. Elections
Section One. Candidates
Any dues paying, matriculating, full-time, undergraduate student, in good standing with the college, with a minimum cumulative GPA of 2.5
may run for office provided such a member meets the qualifications as provided herein.
a. The office of the President of the SGA shall be open to any dues paying, matriculating, full-time, undergraduate student, in good
standing with the college, with a minimum cumulative GPA of 2.5. The candidate must be able to serve their term for one fiscal year in
accordance with the SGA fiscal year by virtue of their elected position.
b. Candidates must possess leadership skills and have a current knowledge of SGA issues, policies and procedures.
c. Candidates will speak in front of the General Council.
d. Candidates must receive a two-thirds (2/3) majority vote from the General Council on the basis of their leadership skills, current
knowledge of SGA issues, policies and procedures to be eligible to run for president.
e. Candidates will have a two week period to campaign concluding with a public speech on campus. Voting will begin the day after
speeches and continue for up to five (5) days.
2. Student Organization Executive Board
a. All Student Organization Executive Boards within the SGA shall be open to any dues paying, matriculating, full-time, undergraduate in
good academic standing.
b. All Student Organization Executive Board elections must be held prior to the Allocations hearings.
c. The length of tenure for each office shall be determined by each specific Student Organization’s constitution.
Section Two. Voting Privileges
Voting privileges shall be extended to all full-time, matriculating, dues paying, undergraduate students. If any open positions occur during the year, an
individual will be appointed by the Executive Board with the approval of the General Council.
Article V. Student Government Meetings
A. A meeting of the General Council of the SGA may be called by:
1. The President of SGA; or
2. A two-thirds (2/3) vote of the General Council; or
3. A petition consisting of the signatures from ten (10) percent of the eligible student body when submitted to the President.
4. Director of Student of Activities
B. The SGA President shall preside over all SGA Meetings. If the President is absent for a meeting the Line of Succession, as stated in Article III
shall be abided by.
C. Robert’s Rules of Order: Revised Edition shall be used.
Article VI. Attendance
All members, voting and ex-officio, shall be required to attend General Council meetings. Quorum is based upon the voting membership at the time of the
meeting. Quorum is considered to be two-third (2/3) of voting members. Alternates are not considered voting members of the General Council and will not
be counted in the quorum. Each body prior to the second meeting of the General Council will determine a designated number of absences from Executive
Board and/or General Council meetings. Exceeding the designated number of absences may lead to removal from office. Any member of the campus
community may attend General Council meetings, and address the meetings upon recognition of the presiding officer.
Article VII. Impeachment
Section One. Reasons For Review (any position within the SGA)
A. A deliberate attempt to circumvent the constitution.
B. The failure to fulfill duties.
C. Failure to abide by attendance policies as stated in Article VI.
D. Failure to maintain a good standing with the college.
E. Any other malfeasance in office.
Section Two. Procedures for Impeachment
A. Charges for impeachment shall be presented to the General Council and may be brought by:
1. Ten (10) percent of the student body via written request; or
2. Any member of the General Council presenting a statement of charges for impeachment.
B. The accused shall have the right to examine the accusers and shall have the right to have counsel present.
C. The President, Vice Presidents, and Senate Leader shall have the right to act as a Judicial Committee chaired by the President of SGA. In the
event the accused is a member of the Executive Board or the Senate Leader, the SGA shall choose a substitute. In case of impeachment
against the President, the rules of succession shall apply for the Judicial Committee.
1. The Committee shall query the accused as well as the accuser.
2. The General Council shall have the right to query any of the accusers or the accused.
D. The General Council shall act as a jury and its decision shall be binding.
E. A two-thirds (2/3) majority vote of the General Council membership shall be necessary for impeachment of a General Council member.
F. Neither the accused nor the accuser shall have voting privileges in impeachment procedures.
Article VIII. Student Organization Formation
Section One. Procedures for Establishing a Recognized Student Organization of the SGA
A. The interested group of students will get a commitment from a responsible member of the College faculty, staff or administration to serve
as advisor to the developing student organization. It is expected that the advisor will maintain an active role in the operation and activities
of the student organization.
B. The students, with the assistance of the advisor will develop a constitution using the SGA Model Constitution as a guideline. The group may
Wish to share the proposed constitution with the staff of Student Activities and Campus Programs for review of consistency, legibility, and
wording and to help ensure the proposed constitution is compatible with the Constitution and philosophy of the SGA.
C. The group will then secure a minimum of one hundred (100) signatures on a petition with an identified advisor and full executive board,
which calls for the formation of the student organization as outlined on the proposed constitution. Along with this petition the board
members of the student organization and the advisor must sign a petition for recognition.
D. The petitions are both submitted to the Vice President of Student Organizations who will review it with the Executive Board. If there are any
problems, it is returned to the group for modification.
E. The Vice President of Student Organizations will then introduce the proposed formation of the new student organization at the next regularly
scheduled General Council meeting. At which time the following procedure will take place:
1. Student Organization Proposal Presentation
a. Student organization presents idea with as much detail as possible to the SGA General Council.
b. Each presentation must be no longer than five (5) minutes.
2. Question & Answer Period
a. General Council has the opportunity to ask the presenters questions about their proposed Student Organization.
b. Once a question has been answered, someone else has the opportunity to ask a question. No immediate follow up questions will be permitted.
c. This period will be no longer than ten (10) minutes.
d. Once the question and answer period has ended the presenters will be asked to leave the meeting.
3. General Council Discussion
a. General Council has the opportunity to discuss the Student Organization Proposal. Both positive and negative aspects of the student organization
should be discussed.
b. This period will be no longer than five (5) minutes.
4. Silent Ballot Voting
a. All voting members within General Council will be given a ballot and the opportunity to vote on whether or not the Proposal should be approved and
accepted as a student organization under the SGA.
b. This process will be no longer than five (5) minutes.
5. Calculation of Votes
a. Once voting has concluded, the SGA Secretary/Parliamentarian, Public Relations Coordinator, and President will tally the votes and announce the
decision of the General Council.
b. This process should take no longer than five (5) minutes.
c. If the student organization is accepted, it is then officially recognized as part of the Student Association and is entitled to all the rights and
privileges of the Association.
d. Funding may not be immediate. Pending no violations of the SGA Constitution, after one academic year, funding may then be applied for through the
allocations process as stated in the Constitution of the SGA Business Affairs Committee.
Article IX. Amendments, Nullification of Constitution and Petitions
Section One. Amendments
A. Amendments to the Constitution of the Student Association shall require a two-thirds (2/3) vote of the quorum.
B. If this action is not satisfactory to the student body, they shall have the right to challenge the amendment as stated. This shall be done
according to the guidelines in Article IX, Section Three.
C. Amendments shall be printed and sent to each member of the SGA, the President of the College, the Vice President of Student Affairs,
Director of Student Activities and Campus Programs, and all interested and concerned students. They shall be kept as inserts to the
Section Two. Nullification of this Constitution
Nullification of this constitution shall require the affirmation of two-thirds (2/3) of the voting members of the General Council or 51% of the voting
members of the student body voting. At such time, such proposed constitution shall be made available to interested student body members.
Section Three. Petitions and Referenda
Students or groups in disagreement with any decision or legislation of the SGA on any matter (other than budget requests and financial transactions
between the SGA and student organizations) shall have the right to request a “Petition Form” from the Vice President for Student Affairs.
A. The student or group requesting the petition shall be required to receive the signatures of ten (10) percent of the student body in order to
hold a referendum. The petition shall state the decision or legislation enacted by the SGA and the reason seen to overturn the decision or
B. Completed petitions shall be returned to the Secretary of the SGA.
C. It shall be the responsibility of the group or organization requesting the referenda to handle any and all publicity. Voting on the referenda shall
be coordinated and administered by the Vice President of Student Affairs.
D. Voting on the referenda shall begin no less than four (4) and no more than seven (7) school days following the presentation of the said petition
to the Secretary.
E. Voting shall be open to all full-time, matriculating, dues paying, undergraduate student and shall be held for a period of two (2) days.
F. A two-thirds (2/3) majority vote of the voting population of the Student Association is required to overturn any decision or legislation of the
SGA. In such cases, the proposed legislation by the individual or group, shall be binding. If the proposed referendum fails, the decision or
legislation originally enacted by the SGA shall remain as such.
Article X. Saving Clause
Section One. Implied Powers and Authority
In addition to specific powers and authority set forth in this constitution, the SGA shall have further powers and authority deemed reasonable implied from
the provisions of the constitution.
Section Two. Correctable Errors
If the SGA partially or completely fails to comply with the provisions of the SGA in respect to dates and times, or in the documentation of those said dates
and times, or makes in error in the phraseology of the notice of proposals, and the voting majority of a meeting feel that these errors do not cause
substantial injury to the rights of the members of the affected party, the actions of proceedings are nonetheless valid.
REVISED: August, 2010
Anna Maria College offers a variety of student clubs aimed at providing students with the opportunity to engage in common activities. Any group of
students with common interests may seek to establish a club around these interests as long as the purpose and activities of the student club are
consistent with the mission and values of the College. All student clubs must be registered in the Office of Student Affairs.
Official Recognition of Student Clubs
To be officially recognized by the Student Government Association, a club must meet the following requirements:
1. The purpose and activities of the student club must be consistent with the mission and values of the College.
2. The club must have a faculty/staff advisor.
3. The club must have a charter/constitution on file with the Director of College Services and Activities. At a minimum, the charter/constitution must
include the purpose of the club, the types of activities in which the club will be involved, membership, the procedures for the election of officers and
an outline of the officer’s duties..
4. The club must submit a yearly update on the names of the student officers and the faculty/staff advisor.
A student club must be officially recognized by the Student Government Association in order to receive the following benefits:
1. Receive guidance and assistance from the SGA
2. Be listed in the Student Handbook
3. Participate in Student Activities Fairs
4. Utilize campus facilities for activities
5. Display on campus advertisement of events
6. Be eligible for SGA funding
7. Participate in fundraising activities
Establishment of Student Clubs
1. Identify leaders and a faculty/staff advisor for the club
2. Write a Constitution/Charter and submit it to the Director of College Services and Activities
3. After review, this Constitution will be submitted to the Student Government Association
4. After successful review and completion by the Student Government Association, any suggested revisions should be made by the club. The club
will then be notified of approval of the constitution/charter and will become officially recognized.
Historically Officially Recognized Student Clubs
Fire Science Association
Social Action Group
Note: There are many other student clubs that are presently in existence but they have not yet met the requirements for official recognition
Commuters are an integral part of student life on campus. Commuter students are encouraged to participate in the many student activities on campus, to
join the various clubs, to get involved in the Student Government Association. The College recognizes that commuter students have unique needs and
concerns and has worked with student groups to develop facilities and services specific to the needs of commuter students.
Located on the lower level of the Bishop Flanagan Campus Center, the Commuter Lounge provides a place for students to relax, socialize or study. There
are couches, tables, chairs and television sets in the lounge, so that students can “put their feet up” or spread out material to study or eat their lunch or
discuss the exam they just took. The lounge contains a refrigerator and a microwave so that commuter students can “brown-bag” it or bring some food
for a hot lunch. There is a water cooler to provide students with free drinking water. The lounge also contains 2 computers that are hooked up to the Anna
Maria network. A bulletin board in the lounge provides information to students about what events are taking place on campus as well as information that
pertains to commuter students.
Student Cafeteria: The student cafeteria is located on the top floor of the Campus Center. Commuters may purchase their meals in the student cafeteria
by paying cash or by purchasing pre-paid swipe cards for a specific number of meals.
The HUB Students can also purchase meals in the HUB at Take Ten, a grab-n-go style eatery.
Foundress Hall Dining Services operates a grab-n-go kiosk in Foundress Hall Monday through Friday, 8:00 a.m. – 1:30 p.m. and 3:30 p.m. – 6:30 p.m.
Lockers are available for the convenience of commuter students. These lockers are located in the long hallway between the Zecco Performing Art Center
and the Library as well as in the hallway behind the Commuter lounge. Students can provide their own combination lock to protect their property or
borrow one from the Office of Student Affairs. All lockers must be cleaned out at the end of the academic year.
Commuter Representation on SGA
Each year, commuter students elect two commuter life representatives to the SGA. The primary duty of these two elected delegates is to represent the
needs and concerns of the commuter students to the Student Government. In order to do this, they seek input from commuter students regarding their
needs and concerns. These two elected representatives are also responsible for planning and managing the budget allocated to them by the Student
Council in order to sponsor events or buy equipment for the express needs of the commuter students.
The Mission of Residence Life At Anna Maria College
The Residence Life Office is committed to a philosophy of education that rests on a Roman Catholic value system fostering not only the intellectual but also
the personal growth of each student. To fulfill its commitment to this philosophy of education, Residence Life attempts to create a residence hall climate
that encourages personal responsibility, respect, religious and moral sensitivity, social awareness and freedom of thought. Residential living provides the
opportunity for each student to live and participate in a community committed to the Mission of the College and the ideals of the Sisters of Saint Ann.
Residence Hall Staff
The Resident Assistants (RAs) are upperclass students who have been selected and trained to help residents build a living and learning environment in the
halls. They are there to answer any questions, report maintenance concerns, refer residents to campus resources and keep the community informed of
campus news. There is a RA on duty every night and all weekend to assist residents. The duty RA may be reached by calling him/her at 508.527.9120.
Living in Madonna Hall are Resident Coordinators (RCs). These are live-in professionals who are on call in the evening and weekends for emergencies. The
RCs all have full time jobs outside of their RC responsibilities.
The Area Coordinator (AC). A full-time professional staff member in the Residence Life Office, the AC, is responsible for the RA staff. The AC also will be
putting together programs for the residence students throughout the year. The AC, Sarah Brethauer, shares on call responsibilities with the RCs and
Assistant Director. Sarah can be reached at 508-453-5101. firstname.lastname@example.org
The Assistant Director of Residence Life (AD) A full-time professional staff member in the Residence Life Office supervises the Residence Life Staff and
reports directly to the Associate Dean of Campus Life. She assists in all aspects of residential life. The AD, Michelle Cash, lives on campus and shares the on
call responsibilities with the other professionals living on campus. Michelle can be reached at 508-849-3271. email@example.com.
The Associate Dean of Campus Life supervises the Residence Life staff, Campus Ministries and assists the Dean of Students. The Associate Dean, Elizabeth
Bonneau, has her office off the main lounge of Madonna Hall. She is responsible for all aspects of the Campus Life. Mrs. Bonneau lives off campus. Mrs.
Bonneau can be reached at 508-849-3459, firstname.lastname@example.org.
Over 550 AMC students live in five residence halls, Madonna Hall, Coghlin Hall, Alumni Hall, Esther House and South Hall. Madonna Hall is a multilevel, four-
wing building located in the center of the campus. The wings are named O'Leary, Mondor, Eagen and Duggan. Madonna Hall has double rooms, quads,
triples, suites (2 rooms with a bathroom for 3 students) and 2 singles.
Beside the baseball field, the newly built Coghlin Hall contains singles, doubles, and triples. Coghlin Hall has air conditioning, 2 large lounges and an
elevator. Most rooms in Coghlin Hall will be occupied by upperclassmen. Alumni Hall, renovated in 2001, houses students mostly in triple rooms. Coghlin
and Alumni Halls are connected and share facilities such as the laundry room, kitchen, computer lab and lounges.
Esther House, adjacent to Trinity Hall, is the smallest hall with 29 single rooms.
South Hall, our newest edition to AMC, has doubles, triples and quads housing over 100 freshmen students and 4RAs. The building features central air, large
main lounge and a kitchenette. Off the lobby is the Residence Life Office, South Annex. There is a computer lounge and laundry facility on both the male side
and female side of the building. There is a lighted path that leads to the Coghlin/Alumni parking lot, along with a path to the baseball field.
Guidelines to Residence Hall Living
The residence halls are an integral part of the academic community of the College. Living on campus is a privilege, not a right. Resident students are
expected to adhere strictly to the guidelines set forth in this document. As residency is a privilege, the College reserves the right to revoke such privilege
for any behavior which it regards to be inappropriate, disruptive or not in keeping with the values and traditions of the College.
The Residence Life program at AMC is designed to provide a living and learning, safe and comfortable environment where students may live and study within
the community of peers. By agreeing to live in the residence halls, students agree to support and practice AMC community standards. Each student is
responsible for what takes place in his/her own room and consequently may live the way chosen as long as he/she abides by state and federal laws, AMC
policies and procedures, respects the rights and property of others and abides by health and safety rules. As a member of the residence hall community,
each student has a responsibility to respect the rights of other members of that community. The residence hall staff assists students in creating this
environment. As members of floors and of residence halls, students share responsibility for what takes place on their floors and in their residence halls.
This document, the AMC Housing Agreement, AMC Alcohol Policy, Sexual Harassment Policy and other College policies provide the guidelines for residence
hall living at AMC. All State and Federal laws are in full effect on College grounds.
Violation of College policy within the residence halls falls under the jurisdiction of the Residence Life Department. In addition, the student may be subject to
disciplinary action by the College pursuant to the AMC Conduct Code and/or by State or Federal officials. The severity of the imposed sanctions will be
appropriate to the violation. A student suspended or dismissed from the AMC residence halls shall vacate his/her room by the deadline set by the Director
for Residence Life and will not receive a refund or credit of his/her academic year’s room and board fees. As a result, students are strongly urged to
adhere closely to all College policies to retain their residency.
Health, Safety & Responsibility
1. The College expects that students will respect the security of the building, be knowledgeable of the proper use of all fire and other safety apparatus
and refrain from creating fire or other safety hazards. Screens are not to be removed from windows. Students will assist in the securing of the
building by reporting any propped or disabled exit doors and missing screens to the residence life staff. Smoke and heat detectors are a vital part of
the fire safety system. Students are not to tamper with this equipment in any manner or attempt to block the proper working of the detectors.
Students are expected to report any disabled fire safety equipment to the staff immediately. Tampering with fire safety equipment carries a severe
penalty. The Residence Life Staff will conduct random room inspections throughout the year to ensure that smoke detectors are functioning properly
and other health and safety requirements are being met.
2. Students are expected to respond immediately to the building fire alarm by evacuating the building in an orderly and timely manner. Students are
expected to respond to room smoke detector alarms in a timely manner. Activation of and/or causing the activation of a fire alarm under false
pretenses is cause for immediate suspension from the residence halls. Random room inspections occur as part of the procedure in response to a
3. All ceilings, room doors, fire doors, stairwells and hallways in the residence halls must be kept free of loose flammable materials. Hallways and
stairwells must be kept clear of obstructions. There must be a clear egress in each student room to the doorway and the door must open to at least a
4. Except in case of emergency, entering upon, crossing or using rooftops or stairwell roofs and/or using windows as a means of ingress or egress is
5. There is no smoking in any residence hall, including student rooms. Smoking is not permitted outside within 30 feet of any window or door of the
6. At no time shall any staff member let any person into a room to which he/she is not assigned.
7. Students are responsible for carrying their key and key card (AMC ID card) at all times. If a resident becomes locked out of his/her room, he/she
contacts the RA staff (any RA during the day, the Duty RA 7 PM – 8 AM and weekends.) All lockouts occurring during posted RA office hours are not
charged against the student. A resident may receive one free lock out outside of RA office hours per semester. Subsequent lockouts that occur
outside of RA office hours will be $5. There is a $20 charge for lost keys.
8. For security reasons, students should not open the doors of the residence halls to persons unknown to them. If a resident loses his/her key card
(AMC ID), he/she may obtain a new one at the Student Affairs Office during regular office hours. After office hours, he/she may obtain a temporary
key card from the duty RA. There is a charge for replacement of the key card or for failing to return a temporary key card. Residents may not loan
their key card others.
9. For safety reasons, the following items are not permitted in the residence halls: a. Explosive devices (including, but not limited to, fireworks and
compressed gas canisters), b. Firearms and other weapons (including, but not limited to, all types of guns, toy guns, paint ball guns, BB guns, cap
pistols, laser targeting devices, slingshots, martial arts weapons, knives, pepper spray and other weapons), c. Launching devices & fuels (including
propane, charcoal, charcoal lighter fluid), d. Incense, e. Candles, f. Oil lamps, g. Live/natural trees or greens except those nursery grown with root
systems in containers, h. Halogen lamps, i. Microwave oven over 700 W and more than one per room, j. Any high intensity electrical appliance (such
as electric space heaters, air conditioners, toasters, toaster ovens and hot plates. All electric appliances must be U.L. approved and have, if
applicable, self-contained, thermostatically controlled heating units.), k. Lofts (including beds placed on cinder blocks), l. extension cords that are not
surge-protected, m. cinder blocks.
10. Cable boxes (also called “black boxes”) or other similar devices that allow viewing of cable channels that are not part of the College’s contract with
the cable company are banned from the residence halls.
11. Pets, with the exception of fish, are not permitted in the residence halls.
12. Hall sports are not permitted in the residence halls to insure the safety of others, to decrease unnecessary building damages and to enhance a
cooperative community environment.
13. Folding tables are not allowed in student rooms.
14. Students are responsible for keeping their room free of unsanitary conditions. Students are expected to be respectful of others when using public
areas and bathrooms. Students will refrain from creating unsanitary conditions in public areas including exposing others to bodily fluids or wastes.
15. Students are expected to be able to carry on student responsibilities while in the residence halls. The intentional, attempted or threat of physical
harm or injury to oneself, or the intentional, attempted or threat of physical harm to others, or the assault or battery, sexual assault, harassment, or
hazing of another member of the College community is grounds for immediate suspension from the residence halls.
16. Students are expected to immediately identify themselves and show proper identification when asked by any Anna Maria College staff person, including
the RAs. Students are expected to confirm the identity of their guests.
17. The student’s right to privacy in his/her room is recognized and will be protected by the College. However, the College reserves the right to inspect
all rooms for the purpose of inventory, fire protection, sanitation, safety, maintenance and rule enforcement. This will be done whenever possible in
the presence of the student but may occur in his/her absence or without his/her approval. Staff may confiscate evidence of violations of College
policy during any room entry. The College will take disciplinary action against any violators of College policy, even if the violation is observed as part
of a routine operation.
18. When staff has reason to suspect that a violation of College policy is occurring, they reserve the right to investigate the situation and confiscate
evidence of such violation(s). The staff may make a cursory search of the location of the incident including, but not limited to, refrigerators, furniture,
closets, storage cupboards, clothing, bags, trunks (locked or unlocked) and boxes. Material evidence such as alcoholic beverages and containers,
drug paraphernalia, suspicious odors or noise, disruptive behavior or behavior which is suspect will generally be considered the basis for a search. A
thorough search may be undertaken with the permission of the Associate Dean of Campus Life in situations where there is reasonable suspicion that a
serious violation of College policy is occurring.
19. As it can be difficult to accurately determine degrees of culpability, all residents in the area/room in violation will be held responsible for the
violation(s). Students are advised, in advance, to avoid such situations as may put them at risk of inadvertent disciplinary action. When responsible
parties cannot be identified, entire groups, rooms, floors, wings and/or residence halls may be held collectively responsible for certain infractions.
Rights of Others
It is expected that students will respect the rights of people in their residence hall community. The AMC residence halls are within the larger Anna Maria
College and Paxton communities. As such, students are expected to recognize and respect the rights of these communities.
Theft is not tolerated in the residence halls and carries a minimum penalty of expulsion from the residence halls.
Housing and Occupancy
1. All housing at AMC is for the full academic year. AMC does not provide housing without board. AMC provides undergraduate housing only. Please refer
to the AMC Housing Agreement for details regarding occupancy and canceling the Housing Agreement.
2. Student rooms are to be used only as student-living rooms and no commercial operation shall be carried on therein, except as provided under a
written agreement from the Associate Dean of Campus Life.
3. The College reserves the right to reassign rooms as it deems necessary for reasons including but not limited to: health, safety, consolidation of
resources, maintaining full rooms, or conduct of its residents. If at any time a vacancy occurs in a room, a student may be assigned to fill it or the
resident with the space may be asked to move to maintain his/her occupancy rate or status.
A student may “buy out” a regular double room that falls below occupancy if the space is not needed. First year students may not have a
double/single in the fall semester and so may be required to move to maintain the double room occupancy. The Associate Dean of Campus Life sets
the rate for a double/single. Under very specific conditions, the Associate Dean of Campus Life may choose to offer the student in the room the use of
half of the room (“half room option”). The student would accept a roommate at any time one is assigned. If a roommate is refused, then the resident
using the half room option is billed the entire double/single charge for the semester and may not choose the half room option again. A student may
only use the half room option one semester out of four consecutive semesters.
Students may not change rooms without the permission of the Associate Dean of Campus Life or Assistant Director of Residence Life. Specific
housing placement is not guaranteed.
4. Specialty rooms are defined as any room that is not a standard double size in Madonna Hall or South Hall. These rooms include, but are not limited to,
suites, quads, triples, singles, small doubles, large doubles, and all rooms in Alumni Hall, Coghlin Hall and Esther House. All specialty rooms must be full
to be chosen in Room Lottery.
The Residence Life Office reserves the right to reassign students to other rooms if the specialty room falls one or more residents below full capacity
at any time before opening day. The specialty room would then be filled from the preference list. If there is no request for the space, the room will be
filled at the discretion of the Assistant Director.
Should the specialty room fall one resident below capacity after opening, the resident(s) of the room may, within the timeline set by the Associate
Dean of Campus Life, select another roommate or move out of the specialty room. If the specialty room falls more than one student below capacity,
the remaining student(s) must move out of the room. When moving from a specialty room, no specific housing is guaranteed. If the specialty room
becomes empty, it will be posted and be given to the group that fills the room under the rules of the Room Lottery. If no group wishes the specialty
room, then the residents who would have left the room may choose to “buy out” the room or use the half room option. The Associate Dean of Campus
Life or the Assistant Director must approve all moves and moves that are designed to “beat” the lottery system will not be approved.
In the Spring Semester, the students of a specialty room that is under occupancy by only one student may have the option to “buy out” the room if the
space is not needed. Rates for “buying out” the room are set by the Associate Dean of Campus Life.
1. Any person without a current, signed AMC Housing Agreement is considered a guest of the residence halls. This includes commuting AMC students and
alumni. Guests must be visiting a particular resident of the hall.
2. The host must sign in all guests. The Associate Dean of Campus Life or the Assistant Director of Residence Life may restrict the number of guests a
host may sign in during specific times of the year. Any bags that may belong to the guest are subject to inspection by the staff. Guests must leave the
residence halls by 11 PM on weekdays and 1 AM on the weekend. Guests must park in the designated guest parking lot.
3. Guests must have a valid state or federally issued picture ID and show that ID when asked by any AMC staff member, including RAs. Guests not signed
in overnight may be asked to leave their valid picture ID at the door. All IDs presented may be scanned and the image retained by the Residence Life
4. A child under the age of 16 is not expected to have ID and will be identified by the host to the staff. The host may be required to complete additional
documentation to sign in the child. The host must remain with the child at all times during his/her visit.
5. Residents are responsible for their guest's behavior at all times. Residents who invite guests to the College must inform them of the residence living
guidelines. AMC students are held personally accountable for violations committed by their guests whether or not that guest is signed in. Sanctions
will be imposed on the AMC host as if he/she had violated the policy him/herself. Abuse of this policy may result in loss of guest privileges by the host
and the guest may be banned. Any guest in who is found in the residence halls without being signed in and/or any guest found to be violating AMC
policy will be immediately banned and escorted from the residence halls.
6. An overnight guest is one who will be in the building any time between 11 PM and 8 AM weekdays and 1 AM and 8 AM on the weekend. All guest policies
apply to overnight guests. A guest who is of the same sex as his/her host may stay overnight if signed in by the hosting student prior to the RA going
off lobby duty. Overnight guests will be given a guest pass for identification purposes. Hosting students must obtain their roommate's permission.
Overnight guests must be in the presence of a resident student at all times. Guests may stay up to two consecutive nights on campus per week and no
more than a total of four nights per month. There is a maximum of two overnight guests per resident.
7. A child under the age of 13 may be signed in overnight with a host who is related to him/her regardless of his/her sex. The host must remain with the
child at all times during his/her visit. The host will provide emergency contact information for the child to the staff.
8. Esther House, Coghlin Hall, Alumni Hall and South Hall residents shall use the sign-in book in their respective houses for their adult guests. Esther
House, Coghlin Hall, Alumni Hall and South Hall residents shall sign in a child (under the age of 16) with the Duty RA in Madonna Hall in addition to using
the house sign-in book. If a guest of an Esther House, Coghlin Hall, Alumni Hall or South Hall resident is visiting in Madonna, He/she will be asked to
sign in again in Madonna with his/her host. The host must obtain a guest pass for any overnight guests from the duty RA. All guest policies are in
effect in Esther House, Coghlin Hall, Alumni Hall and South Hall.
1. Persons are not allowed on the residence hall floor of the opposite sex between 1 AM and 8 AM Monday – Friday. Children under the age of 13,
Residence Life staff and AMC staff performing their job duties are exempt.
2. No resident may host an overnight guest of the opposite sex.
1. Consideration is to be observed at all times in the Residence Halls. Consideration is defined as courteous and careful thought of the residents on the
floor, in the building and in the surrounding buildings. Students have the right to request and receive a reasonable degree of quiet at all times.
2. Quiet hours are from 11:00 PM to 9:00 AM Sunday – Thursday and 1 AM to 9 AM Friday and Saturday in all residence halls.
3. Quiet hours for exams shall be extended to 24-hours a day from 8 PM the night before reading day through closing. Violations of quiet hour policy
during this time will result in the immediate and non-appealable loss of residency for the duration of the semester and other appropriate disciplinary
4. Noise coming from open windows is to be monitored to assure it is not disturbing others. At no time may speakers be placed to play through windows.
5. Noise from gatherings outside of the residence halls must be monitored as to not disturb others. All quiet hours are in effect immediately outside of
the residence halls including smoking areas.
Room and Building Physical Condition
1. Students are responsible for maintaining their Room Inventory. If a student moves, it is his/her responsibility to sign out of his/her old room and, if
applicable, into his/her new room. If a student does not sign out of a room, then he/she is held responsible for all damage in that room at the end of
the academic year.
2. A student is responsible for immediately returning his/her key when moving out of a room.
3. Students assigned to a given room will be held financially responsible for damage beyond normal wear and tear to the room and its furnishings. The
use of Scotch tape, masking tape, duct tape and/or other non-approved adhesive agents and/or tacks, nails, staples and/or hooks on walls, doors
and/or ceilings will exceed normal wear and tear. The use of these items by residents will result in a minimum $150 fine. The approved adhesive
agent is “3-M Command” brand adhesive products (used according to manufacturer’s instructions). Students shall not paint, alter, repair damage in,
or remove permanent features from the room. No building of furniture or other construction within the residence hall is allowed.
4. Furniture is not to be stacked on other furniture, any room structure (such as windowsills, radiators or cabinets) or upon blocks. Beds may be raised
only by using one set of approved “bed raisers” that may be purchased at bed and bath stores for that specific purpose. Cement blocks and/or
homemade blocks are not allowed. Furniture owned by the College and located in public areas or in storage is not to be moved from those areas
unless authorized by the Associate Dean of Campus Life or Assistant Director.
5. College-owned student room furniture may not be removed from rooms without special permission from the Associate Dean. All furniture assigned to
the room is expected to remain in the room in good condition.
College owned student room furniture found in common areas will be removed from those areas. If the furniture can be traced to its room, that room
shall be charged $50/item and for any damage to the furniture. Rooms missing furniture shall be assessed the replacement cost of the missing
6. Residents are allowed to bring their own furniture into their rooms. It is the responsibility of the resident to remove that furniture, including rugs,
from the campus when he/she leaves the residence hall. The residence life office reserves the right to collect and maintain an inventory of any
resident-owned furniture. Resident-owned furniture found in common areas at any time or in rooms after closing shall be removed and disposed of at
the discretion of the Associate Dean of Campus Life or Assistant Director. A fee is charged to the resident(s) for the college removing resident-
owned furniture. The College is not responsible for resident-owned furniture while it is on campus.
7. A student must leave the room in the condition it was upon occupancy. A cleaning charge of a minimum of $150 will be assessed if the student(s) does
not clean his/her room before leaving.
8. Damages in common/public areas will be charged to the individuals responsible whenever possible. If responsibility is not accepted or known, then
the repair/replacement fee and/or fine will be distributed amongst the residents of the floor or hall at the discretion of the Director.
Alcohol and Illegal Drugs in the Residence Halls
Illegal drugs and/or the abuse or misuse of prescription medicines are not tolerated at AMC. This includes possession and/or use of drug paraphernalia.
The following are all considered to be evidence of drug policy violations and sufficient grounds for full disciplinary actions: the presence of a controlled
substance/illegal drug; drug paraphernalia; smoke or odors (in the case of marijuana). All students present at the time of the violation and all residents of
the room (present or not) will be held responsible for the infraction. Any resident who feels jeopardized by the actions of his/her roommate(s) should seek
assistance from the Residence Life staff. Residents are subject to all state and federal laws while on campus.
The Alcohol Policy of AMC in its entirety is enforced in the residence halls. This Policy may be found in the Student Handbook and copies are available in the
Office of Residence Life. In summary, resident students should be aware that:
1. Students under the age of 21 may not have alcohol in their possession at any time. If all residents of a room are under 21, there is to be no alcohol
in that room under any circumstances.
2. Residents who are of legal drinking age (21 or older) may consume alcohol in their residence hall rooms.
3. Students who are of legal drinking age shall not provide alcohol to minors.
4. Open containers of alcohol are not allowed in any public areas, including the hallways, lounges and bathrooms of the residence halls. Staff may
check any container for alcohol, including, but not limited to the following: glasses, cups, mugs or containers which have the manufacturer’s seal
5. Quantities of alcohol exceeding the limit set in the AMC Alcohol Policy are not allowed in any resident’s room. The limits are 1 liter of wine, 2 pints
of spirits and 15 standard size cans/bottles of beer or malt beverages (including wine coolers, Zima, hard lemonade, etc.) per legal aged resident
assigned to the specific room. Spiked punch, “Jell-O” shots and grain alcohol are not allowed. Kegs, beer balls or other large containers are not
allowed, even if they are empty. Large containers shall be confiscated. Taps are not allowed and shall be confiscated regardless if a keg is found.
Drinking games and drinking paraphernalia are not permitted.
6. Persons who are apparently in violation of the Alcohol Policy may be asked to remove all alcohol from their possession (this, if in a room, may
include emptying alcohol from the refrigerator, closet, under beds, backpacks or other hiding or storage places). The student(s) involved in the
presence of a staff person shall dispose of all confiscated alcohol appropriately.
7. As the use of alcohol is not an excuse for behavior, disciplinary action may be taken in situations where a person’s behavior is inappropriate due to
Anna Maria College has resources available to assist students who wish help around issues of drug or alcohol use. The Counseling Center and the Health
Center personnel are available to talk with students about concerns and can refer students to appropriate off campus agencies for assistance if needed. If
you have any questions about your own or someone else’s drug and/or alcohol use, please utilize these confidential services.
Anna Maria College
Undergraduate Housing Agreement
2010/2011 Academic Year
Policy content only
Meal Plan is chosen on the Housing Agreement form.
The AMC Housing Agreement is for room and board for the full academic year. New students occupy their rooms as of the first day of Fall Orientation
(or, if entering in January, January Orientation). Returning students occupy their rooms after 9 A.M. on the day before undergraduate classes begin. All
students must leave their rooms 24 hours after their last exam, or by 5 P.M. on the last day of final exams, whichever is earlier. Seniors in good standing
who have paid the Senior Class Fee may stay until 6 P.M. on the day of undergraduate graduation. The residence halls are closed during the following:
Thanksgiving Break, Semester Break, Spring Break and Easter Break. A fee will be assessed to a student who is granted his/her request to occupy his/her
room during a time that the halls are closed. There is no food service when the residence halls are closed.
All requests for cancellation of this Agreement must be made in writing to the Residence Life Office. Current students may cancel this agreement as
follows: to May 1, 2010 with no penalty; May 1 – June 1, 2010 with $100 charge; June 1 – Opening Day 2010 with $500 charge. Cancellation by new students
must be prior to opening day of their first semester. A student may not cancel this agreement after opening day of either semester unless he/she
withdraws from AMC. The Associate Dean of Campus Life determines the rate of refund, if any. There is no refund for a student leaving housing thirty (30)
days after the beginning of that semester. Students leaving AMC, graduating, student teaching, or participating in an exchange program or full time
internship may terminate this agreement without penalty for the spring semester by notifying the Residence Life Office in writing by January 8, 2011.
Students wishing to cancel this agreement for the spring semester prior to opening day but after January 8, 2011 and/or for other reasons than above
must have the approval of the Assistant Director of Residence Life and will be assessed a minimum fee of $500.
The College reserves the right to reassign rooms as it deems necessary for reasons including but not limited to: health, safety, consolidation of resources,
maintaining full specialty rooms, or conduct of its students. Specific housing placement is not guaranteed. If at any time a vacancy occurs in a room, a
student may be assigned to fill it or be asked to move to maintain his/her occupancy rate. Students may not change rooms without the permission of the
Assistant Director of Residence Life. Students occupying specialty rooms should refer to the Guidelines for Residence Hall Living for complete occupancy
and payment requirements for their specific room type. AMC may provide one roommate's name, home address, home and/or cell phone number, major,
class and email address to the other roommate(s) as needed for housing purposes.
By signing or submitting electronically this agreement, a student agrees to abide by the policies of the residence halls and of Anna Maria College as stated
in the AMC Undergraduate Student Handbook, on the AMC web site and as posted. During this agreement, a student is obligated to remain in good academic,
financial and disciplinary standing with the College. The College has the right to remove a student from housing without notice for the following: his/her
conduct could be dangerous to him/herself or others; he/she fails to conduct him/herself in accordance with College policies and guidelines; he/she
violates local, state or federal laws; and/or he/she takes, damages or destroys College property or property of other College members. Students
removed from housing shall receive no room or board refund. A student is to return his/her room key immediately upon vacating his/her room. Students
failing to immediately turn in the room key are responsible for the cost of a replacement lock, replacement keys and the labor charges of the locksmith.
The College reserves the right to allow authorized personnel to enter a student’s room at any time for purposes of rule enforcement, inspection, inventory,
safety, maintenance, or other official business.
The College provides rooms for residential living only. No business may be run out of student rooms. A student may not allow unauthorized persons to
reside in his/her room. Animals, with the exception of fish and service animals, are not permitted in the residence halls at any time.
Students are responsible for the care of College property in their rooms and in the common areas of the residence halls. Damage not assessed to a
particular student will be charged to the appropriate part of the residential community as determined by the Assistant Director of Residence Life.
Students are responsible for keeping their rooms free of unsanitary conditions. Students are expected to leave their rooms clean with all original furniture
present. There will be a charge for damaged or missing furniture and cleaning.
The College assumes no liability for loss of or damage to a student’s personal property. Students are encouraged to review their family's personal
property insurance coverage.
The Housing Agreement Form contains a request for information used to match roommates. This section has not been included here. Guidelines for the
collection of this information are as follows: The information will assist us in placing you within the residential community. If you have a specific medical
accommodation request or another housing request, please contact the Residence Life Office by email as soon as possible. Students presenting a medical
need as reason for a specific type of room must contact the Residence Life Office, email@example.com , to discuss the need and requested
accommodation. Requests for accommodations by new students must be submitted by May 1.
By submitting this Agreement, you are indicating that you have read it and will abide by it.
Residence Hall Discipline Procedures
The Residence Hall agreement between the student and the College specifies certain responsibilities and obligations on the residence hall student.
Administration and interpretation of the residence hall policies shall be within the jurisdiction of the Associate Dean of Campus Life and/or the Assistant
Director of Residence Life (or designee) under the procedures set out in the Student Code of Conduct.
Discipline notices will be done through AMC email. All students are strongly encouraged to regularly check their AMC email. Deadlines and notifications
will be assumed upon the email being sent.
Not all action taken by the Associate Dean or Assistant Director of Residence Life constitutes “discipline.” The Associate Dean or Assistant Director will
define and interpret these situations. Situations include, but are not limited to, room change policies, Room Lottery policies, enforcement of the AMC
Housing Agreement, resolution of roommate conflicts, Summer Hall policies and damage billing. Such situations are considered “administrative” and are
not subject to the procedures outlined in the Student Code of Conduct.
Each discipline situation is unique and will be heard upon its own merits. Sanctioning for violations is mostly based upon the severity of the violation(s),
the sanctioning used in the past for similar violation(s), the disciplinary history of the student and the impact of the violation(s) on the community. There
are standards which are used when sanctions for violations are being considered. The following are examples of the sanctions that may be given for the
basic violation described. Understand that this is just a guideline for students so that they may see possible consequences for choices they might make.
This list is not all inclusive nor is it to be taken as absolute; it is meant as a general guide only.
Violations involving alcohol (span of time between first and second is not effected by the student turning 21, or, in other words the record is not “cleaned”
when the student turns 21.):
1. First violation, underage student in possession of alcohol, alcohol present under 15 bottles/cans “malt” beverage or 2 pints of hard alcohol
or 1 liter of wine:
a. Community Service (5 hours)
b. Educational Component – Classes (could have cost associated)
c. Fine: $50, increase to $150 if failure to complete community service. Billed: $75/$200
d. Parental, advisor, and coach notification
e. Confiscation of alcohol and all paraphernalia.
2. Second violation within approximately 100 days, underage student in possession of alcohol, alcohol present under 15 bottles/cans “malt”
beverage or 2 pints of hard alcohol or 1 liter of wine
a. Disciplinary Probation– See “DP”
b. Counseling evaluation on campus
c. Parental, advisor, and coach notification
3. First violation, underage student in possession of alcohol, alcohol present greater than 15 “malt” beverages or 2 pints hard alcohol or 1 liter
of wine or common source or drinking games regardless of quantity of alcohol present.
a. Possible suspension from residence halls: minimum 5 days
b. Counseling evaluation on campus
c. Community Service (10 hours)
d. Fine: $75 (increase to $225 without community service). Billed: $100/$275.
e. Educational Component – Classes (could have cost associated)
f. Confiscation of alcohol and all paraphernalia.
g. Parental, advisor, and coach notification
4. Second violation within approximately 100 days, underage student in possession of alcohol, alcohol present greater than 15 “malt”
beverages or 2 pints hard alcohol or 1 liter of wine or common source or drinking games regardless of quantity of alcohol present.
a. Disciplinary Probation – See “DP”
b. Suspension from the residence halls: minimum of 10 days
5. Of age student, alcohol present less than double the allowed limit with no underage persons present, or open container public area.
a. Fine: $50. Billed: $75
b. Confiscation of all alcohol and all paraphernalia.
6. Of age student, alcohol present more than double allowed quantity or common source or drinking games or paraphernalia or under aged
person(s) drinking/in possession/culpable,
a. Community Service (10 hours)
b. Educational Component – Classes (could have cost associated)
c. $50, increase to $200 if failure to complete community service. Bill $75/$225
d. Confiscation alcohol and all paraphernalia.
7. Second violation within approximately 100 days by of age person (even if first violation was when under 21)
a. Disciplinary Probation – See “DP”
Violations involving drugs or weapons: There is a “zero tolerance” policy regarding all drug (marijuana included) and weapon violations. Most drug and
weapons violations involve suspension from the College. Violations involving drugs or weapons will at minimum result in a Behavior Contract, possibly
being restricted to campus for classes only and possible involvement by the Paxton Police Department. A second drug or weapons violation will most
probably result in suspension or expulsion from the College.
Violations involving theft will result in Behavior Contract, restitution and possible suspension from the residence halls for one semester. Involvement by
Paxton Police Department is possible.
Definition of Disciplinary Probation (DP) – Minimum of 100 days, maximum of 150 days
1. Not in halls during breaks/ outside the contract period
2. Not in good disciplinary standing: cannot represent the College
o No varsity sports
o No office of club / organization /class
o No SGA executive board member
o No Admissions work
o No Study Abroad
o No RA position
o No Summer Hall residency
3. Possible suspension / ban from halls and / or social events
4. Counseling Evaluation / Support Recommended
5. Increase Fines (if appropriate)
6. Parental Notification (if appropriate)
7. Coach / Advisor (club, org, SGA) notification (if appropriate)
8. Increased educational component
Definition of Behavior Contract (BC) – Minimum of 151 days – Maximum 2 calendar years (Average being 1 calendar year)
1. All of Disciplinary Probation plus
2. Suspension from hall (minimum of 10 days)
3. Possible suspension from halls on weekends for additional time
4. Restriction of Activities on Campus (where appropriate)
5. Counseling Evaluation Required (possibly outsourced) where appropriate
6. Random Room Checks.
Facilities And Services For Resident Students
Advertising & Solicitation in the Residence Halls
Flyers about on-campus events that do not exceed 8 ½ x 11 in size may be posted in the residence halls on bathroom doors. Larger posters about on-
campus events may be posted in the lobby areas on the appropriate bulletin boards. No postings are allowed on doors, walls or windows. Posters that are
fire hazards will be removed without notice and destroyed.
Posters and notices about major on-campus events may be placed on the front doors of the residence halls with the permission of the Associate Dean of
Campus Life or Assistant Director of Residence Life and generally not more than 1 day prior to the event. Flyers may be placed under room doors with the
approval of the Associate Dean of Campus Life.
Postings during election times by candidates for SGA or other campus leadership positions shall be limited to space provided by the Associate Dean of
Campus Life or Assistant Director of Residence Life in the lobby area of each residence hall. To make sure that there is space for all candidates, one
poster per candidate (whether singularly or as part of a group poster) will be allowed in each hall. Posters for candidates will be posted no more than 10
days prior to the election and shall not exceed standard poster board size. Only posters that are in the spirit of the College shall be accepted. Posters that
are placed outside of the designated posting area or that are in violation of the election posting policy shall be removed without notice and destroyed.
Flyers from off-campus groups must be approved by the Office of Residence Life and, after approval, may be posted in the lobbies on the appropriate
bulletin boards. Unapproved posters from off-campus groups will be removed and destroyed.
On-campus groups may solicit within the residence halls with the permission of the Associate Dean of Campus Life. Off-campus groups will not be allowed
to place flyers under room doors or to solicit within the residence halls.
Becoming a Resident Assistant
The Office of Residence Life hires RAs in November and March, if positions are vacant. Announcements about RA selection are posted in the residence
halls. Information packets with helpful hints about the application process, deadlines and other material are available during the process.
The successful RA candidate will have strong communication and interpersonal skills and have completed one semester of college experience with a
minimum 2.0 CQPA. The position involves pre-service and in-service training. If a resident is interested in becoming a RA, he/she should talk with the RA
Each room has one active cable TV hook-up. Basic cable channels are provided. Students need to provide a co-axial cable wire and TV. Cable television, a
DVD player and a VCR are provided in the lounges of each residence hall. “Black boxes” which allow reception of non-contracted stations and satellite
dishes/receivers are not allowed in the residence halls.
Access & Policy
There are several computers and a printer for student use in the Madonna Hall computer lab. In Coghlin Hall, Alumni Hall, Esther House and South Hall,
there is access to computers and a printer. These computers allow access to the Internet, e-mail and word processing. All students must complete the
“Acceptable Computer Use Policy (CUP)” to have access to the lab computers. The CUP may be obtained on line.
Each student room has the capability to connect computers to the College network. Residents who wish to connect their room computer to the college
network need to the CUP form and comply with all CIS requirements for network connection. Information about hardware and software needed for
connection is available in the “Computer Center” section of this Handbook. The Coghlin study lounge has access ports for internet connection as do the
main lounges in Madonna Hall and Esther House. Wireless internet connection is available on campus.
All College computer policies are in full effect in the residence halls, including student rooms and lounges.
Harassing Email/Instant Messages
Students should report any harassing, threatening or obscene emails or instant messages immediately to Public Safety and/or the Residence Life Staff.
Try to keep the message on your screen and/or print out a copy. Do not respond to threatening or harassing emails or instant messages; step away and
report them! Public Safety can provide students with information about handling unwanted emails/instant messages.
The student cafeteria is located on the top floor of the Campus Center. Resident students acquire their meals by presenting their AMC ID cards upon
entering the serving area. Students without a valid ID card will be required to pay cash for the meal before they are allowed entrance into the dining hall.
Residents with special dietary needs should talk with Sodexo food services to see what accommodations can be made. Food service is not provided on the
meal plan when the College is closed for Thanksgiving, Semester Break, Spring Break and Easter Break or during Senior Week.
The snack bar is located on the ground floor of the Campus Center. Coffee, full meals, salads, sandwiches and snacks can be purchased here. The snack
bar hours are posted on the door leading into the snack bar. Resident students will be required to pay cash for any food purchased there or use Declining
Balance Dollars from their ID.
Cooking in the Residence Halls
There are kitchen facilities in Madonna Hall, Alumni Hall (shared with Coghlin Hall) and South Hall, There is a microwave in Esther House. Students must
provide their own supplies and pans. Students are expected to keep cooking areas clean as a courtesy to other residents. Residents should store food
safely and dispose of trash in a manner that will not attract pests.
Residents may have a microwave oven (700W or less) in their room. Small refrigerators (4.5 cubic feet) are allowed, one per student. Toasters, hot plates
and electric frying pans are among the items not allowed in the residence halls. See the Guidelines to Residence Hall Living for a full list.
Madonna Hall, Coghlin Hall (shared with Alumni Hall), Esther House, and South Hall have soda and snack machines. Most accept dollar bills. If you lose
money in the machines put an “out of order” sign on the machine and tell Switchboard or a Residence Life professional staff member.
Furnishings & Decorations
Safety needs to be the number one concern when thinking about decorating a residence hall room. Rooms must be arranged to allow for a clear egress
from the room through the room door and the door must open to a ninety-degree angle. All room ceilings must be free of flammable objects. Tapestries or
other large areas of flammable objects may not be displayed on walls and doors may not be “wrapped”. Strings of small decorative lights should not
exceed manufacturer’s specifications for number of connections per outlet and must be UL approved. Candles and oil lamps are strictly forbidden, even
“for decoration”. Flame retardant artificial wreaths and trees must be used in place of real ones.
All rooms are furnished with beds, study desks, desk chairs, bureaus, closets and overhead lighting. All rooms except those on Duggan and Eagen wings
have beds that may be bunked. Furniture may not be removed from the rooms without special permission. Furniture may not be stacked on other furniture,
windowsills, radiators or cinder blocks. Folding tables are not allowed in student rooms. See the Guidelines for Residence Hall Living for more information
The College furnishes lounges and other common areas for the comfort and convenience of all students. Furniture is not to be removed from those areas.
Games Closet & Other Items to Check Out
Basketballs, board games, bats and balls are a sample of what is available from the RA on duty for check out. Suggestions for games and sporting
equipment should be made to the RA staff.
There are coin operated front-loading washing machines and dryers in all of the Residence Halls. Biodegradable laundry detergents are recommended. The
machines take quarters.
If you find a machine out of order, please place a sign on it and tell the RA or a Residence Life staff member. The residence life office can help you get your
money back from a broken machine only if you report it promptly.
Reserving Space in the Residence Halls
Lounges may be used for small events hosted by AMC students, SGA, Class Officers, Residence Life and the offices of Campus Ministries and Activities.
Contacting the Residence Life Office reserves the spaces on a “first-come, first-served” basis. The host of the event is responsible for the clean up of the
area reserved. Other groups may be accommodated at the discretion of the Assistant Director.
Residence Hall Council
Residence Hall Council (RHC) is a student organization that is based in the residence halls on campus. The purpose of RHC is to be a programming body and
advocacy group in the residence halls. All resident students are welcome to join. The RHC is advised by the Area Coordinator of Residence Life. RHC is a
student leader organization that works closely with the Resident Assistants to make living in the residence halls more enjoyable. RHC is a member
organization of the National Association of College and University Residence Halls (NACURH).
For more information about the RHC, please contact Sarah Brethauer, firstname.lastname@example.org.
Residence Life Representative On SGA
Each year, resident students elect two resident life representatives to the SGA Student Council. The primary duty of these two elected delegates is to
represent the needs and concerns of the resident students to the Student Council. In order to do this, they seek input from resident students regarding
their needs and concerns. These two elected representatives are also responsible for planning and managing the budget allocated to them by the Student
Council in order to sponsor events or buy equipment for the express needs of the resident students.
Each year, students also elect two food services representatives to the SGA Student Council. The primary duty of these two elected delegates is to seek
input from students on their needs and concerns regarding the food service. This information may be sought through surveys or open food forums. Any
student who has a concern should bring it to the attention of the two food services representatives. The food services representatives bring all student
concerns and suggestions to the Manager of the food service.
Safety in the Residence Halls
Safety is very important at AMC. The doors of the residence halls are always locked. Residents gain access to their building by using their AMC ID card. The
South Hall, Esther House, Coghlin Hall and Alumni Hall residents have access to Madonna Hall with their ID card.
There are phones located at the entrance of each building and at strategic locations on campus. These phones may be used to call Public Safety 8-494-
9010 (cell phone) or ext 456 (office), dial 911 or call any campus phone. If a student finds that one of the outside phones is out of order, Switchboard is to
Residents should not open the doors of the residence hall for a person that they do not know. Guests are welcomed, but must be let into the residence hall
and then signed in by the resident host. Propped doors should be immediately closed by residents and then reported to the RA staff and/or Public Safety.
Missing or damaged ground floor screens should be reported to the RA staff.
Residents are urged to lock their room door at any time they leave their room. Safety begins with residents carrying their room keys at all times and
keeping room doors locked. An unlocked room door is an invitation to theft. Residents who are locked out of their rooms should contact the RA staff.
Repeated lockouts carry a fine, so residents should get in the habit of carrying their keys!
Identity theft is a growing concern for everyone. While in the residence halls, students should take steps to protect their personal information. There is
useful information on preventing identity theft at www.consumer.gov/idtheft/. Shred all credit card offers (don’t just toss them in the trash at the mail
room). Don’t give out personal information on the phone or computer unless you have initiated the contact (don’t fall for phishing on-line where you are
asked for information in an email that looks legitimate but is not). Protect passwords (don’t keep your pin number with your ATM card and don’t share
passwords with others, not even your roommate). Limit the access others have to your personal data and items (using a lock-box for paperwork such as
credit card receipts, bank statements, social security card, etc and keep your credit cards, wallet, check book in a secure location, not out in plain view).
Don’t forget when you are in chat rooms or using instant messaging to keep your location, real name and other personal information out of the
conversation! Be suspicious, be wary, be safe!
AMC's Public Safety Officers can assist students with a variety of issues and concerns. Public Safety is always available and can be reached from any
campus phone by dialing 8-494-9010 (cell phone) or 8-494-3456 (office).
Fire safety equipment in the residence halls includes smoke and heat detectors. The building alarm is connected to the Paxton fire department. Students
are expected to respond immediately to the building fire alarm and room smoke alarms.
Students can help keep the residence halls fire-safe by reporting any disabled fire safety equipment to the staff immediately. More information about fire
safety can be found in the Guidelines for AMC Residence Hall Living.
Each room has one outlet for one touch-tone phone. Students need to provide the telephone wire to the wall outlet and the phone. Cordless phones are not
recommended or supported. Local and campus calls have no additional fee. A limited number of local phone books are available at the start of the
academic year. One may be picked up in the Residence Life Office until they are gone.
Switchboard is the central contact office for all phone issues. The Residence Life Office acts as the liaison between students and Switchboard. All
problems with basic service (no dial tone, no incoming service or problems with voice mailboxes) should be reported to the Assistant Director of Residence
Life. Students will be asked to try another phone and phone wire in their jack to make sure that the problem is with the line and not the student’s
Harassing Phone Calls
Students should report any harassing or obscene phone calls immediately to Public Safety and/or the Residence Life Staff. Please note the date, time and
nature of the call. If the call is recorded on an answering machine, the recording should be saved. Public Safety can provide students with information
about handling unwanted calls in a manner that may discourage the caller.
Students pay all costs for long distance service. The campus subscribes to a specific long distance service that allows residents to make long distance
calls using a "pin" number. Students may also use a calling card by dialing “8,” then following the carrier's instructions.
Students who have questions about long distance bills or pin numbers should contact the College’s long distance supplier directly. Students should tell the
Associate Dean of Campus Life or the Assistant Director of Residence Life if they do not receive satisfactory service from the long distance supplier.
However, the College will not become involved in issues around telephone bills. If a student chooses to share his/her pin number with others, then that
student is responsible for the bill. Pin numbers should be safeguarded at all times.
Students may elect to turn on a voice mailbox on their line at any time during the academic year. The Assistant Director is the contact person to have
voice mail turned on or off or if you are having a problem accessing your mailbox. The voice mailbox will eliminate the "call waiting" feature for incoming
off campus calls. There is one voice mailbox per room, so please discuss it with your roommate(s) before activating it!
Campus Resources and Services
Cheryl St. Pierre-Sleboda, Vice President for Finance and Administration, Ext. 420
Yvonnie Malcolm, Controller, Ext. 427 add
Cindy Whalen, Staff Accountant, Ext. 422
Sue Wallace, Accounts Payable Specialist, Ext.426
Debra Ventresca,Cashier, Ext. 276
Mary Sullivan, Administrative Assistant to the Business Office Ext. 291
Office: Cardinal Cushing Hall, First Floor
The Office of Business Affairs oversees the student billing, payment and refund process.
Paying for college can be in itself very overwhelming. Our goal at the Office of Business Affairs is to assist in making the payment process easier. We seek
to achieve this goal by helping the student fully understand his/her bill. Bills for full-time undergraduate students are generated twice a year, mid June for
fall semester and mid November for spring semester.
By July 26th and December 15th you must either have in place a payment plan with Tuition Management Systems, or have an approved loan in
place, or have paid your semester’s balance in full. The college accepts cash and checks in our office. You may use the following credit cards
online: MasterCard, Discover and American Express. If there are no payment arrangements made by July 26th, you will not be allowed to move
into the residence hall and/or begin classes.
Students who receive Financial Aid may be eligible for a refund if their account has a credit balance after aid is applied. The student also has the option to
maintain the credit balance on their student account for the next semester or to cover miscellaneous charges that may occur throughout the school year.
The student must complete an authorization form at http://www.annamaria.edu/admissions/tuitionfees/ indicating their choice.
The Office of Business Affairs office has information on upgrading to a 19 meal plan, student health insurance and book vouchers.
Grades, transcripts and diplomas will be withheld on overdue accounts. Furthermore, housing and/or registering for classes may be impacted based on
Should you have any questions, please do not hesitate to stop by, give us a call or go to:
and scroll down to FAQ’s.
Frequently Asked Questions
I have a question about my student account. What do I do?
We encourage you to go to our website: http://www.annamaria.edu/admissions/tuitionfees/. If you still have a question, please contact the Student
Accounts Office at 508-849-3425.
What is e-billing?
Electronic billing (e-billing) is an online interface that allows Anna Maria College students to view their billing statements and make electronic payments
over the web using a credit card or electronic check. Beginning in Fall 2010, all statements will be sent to the student and authorized users via e-mail after
the first fall and spring semester statements are mailed.
What are the benefits of e-billing and online payment?
24 hours access to bills and making payments
Payments made online are posted to the student account immediately.
Account access is available worldwide – 24 hours a day/7 days a week.
Services are private and secure
No lost mail
Convenient access for authorized payers to view billing information and make payments on behalf of the student
Access to online payment history
Ability to print an e-bill at any time
Can I continue to get a paper bill?
Currently paper bills are sent at the beginning of each semester and then will be available online.
Is my personal and payment information safe on e-Bill?
Yes. Anna Maria College’s online billing system is hosted on a secure Web server, and the personal and payment information of students and their
authorized users are kept secure.
Who is an authorized payer or user?
Authorized payers/users are anyone a student chooses to allow access to their account. This may include parents, spouses, relatives, guardians, and
employers. The enrolled student must set up access for the authorized payer to view the student’s billing information and make payments.
Where do I go to give authorized user access? 1. Log into Empower Web Information System: https://webamc.annamaria.edu 2. Click on Billing 3. Click
on Detailed Billing Summary .
4. Click on “Click HERE to Pay your Bill” 6. Click on Add New in the Authorized User Box 7. Enter a username and email address as directed 8. An email will
be sent to the email address entered, specifying the login information and temporary password.
If I am an authorized user, where do I go to gain access?
Once your account is established by your student Log in at: https://commerce.cashnet.com/annamariapay (At your first log in you will be required to
change your password.)
Do authorized users have to make their payment online?
No. The authorized payer can print a copy of the e-bill and mail his/her payment (checks or money order) to the Business office or come in and pay in
person with cash or check.
When are bills due?
Full payment for the fall semester is due on July 26th. Full payment for the spring semester is due on December 15th.
What happens if my payment is late?
If your balance is not paid on time, the Bursar’s and Registrar’s Office will place a “hold” on your account. If you have not yet registered for classes, a hold
will prevent you from signing up for classes. If you have already registered, you will not be able to attend classes or move in to the resident hall and this
may cause you to lose your room in the resident hall. A registration hold will also prevent the College from verifying your enrollment for health insurance
purposes and will prevent you from viewing your grades and receiving a transcript or your diploma.
In addition, a late payment fee will be charged to each student’s account whose payments are not made on time. Late fees are assessed monthly at 1% of
Can I appeal a Business Office Hold?
Yes. Students who have been placed on Business office hold have the right to appeal this hold in writing to the Vice President of Finance and Administration.
This appeal will be carefully reviewed by the Senior Administration of the College with a written response within 14 business days of receipt.
Tuition payment options:
1. Pay using a check or money order by mail to:
Anna Maria College
50 Sunset Lane , Box R
Student Accounts Office
Paxton, MA 01612-1198
2. Pay in person by cash, check or money order at the Student Accounts Office. Anna Maria College www.annamaria.edu (508) 849-3425
3. Pay the balance on your bill by making monthly payments through Tuition Management System (TMS) at www.afford.com
4. Pay online at https://webamc.annamaria.edu by
a) Use an ACH payment- electronic check. Please have your bank account and routing numbers available when making your online payment.
b) Pay with MasterCard, Discover and American Express credit cards. We not accept credit card payments in the Student Accounts Office
What is the credit card policy at AMC?
The college will does not accept credit and debit card payments directly for payment for tuition, fees, room and board that appear on a student billing
statement. American Express, Discover, Mastercard, Pin-less debit cards and electronic check payments can be made online through our vendor Cashnet.
Credit card payments for tuition, fees, room and board cannot be made by mail, in person or over the telephone.
Is there a charge for using my credit card online?
Yes. There is a 2.75% convenience fee for credit card payments. These fees are assessed to cover the costs associated with servicing the credit card
transactions and are not charged by or paid to the college. Electronic checks are processed free of charge. There is no charge for ACH payments.
Why is Visa credit card not accepted?
Visa does not allow a percentage-based convenience fees for payments made to higher-education institutions.
Can I use any type of check for an electronic check payment?
No. Only checks from a regular checking or savings account are accepted. Checks issued from credit card companies, money market accounts, home
equity or other lines of credit cannot be processed as an electronic check payment. These checks, however, can be mailed or paid in person to the College.
If mailing, please ensure that the student ID is included.
How can I receive a receipt for my payment?
a) For mailed payments – you can call the Student Accounts Office to obtain a receipt. Or you can see the payment posted to your account online under
“Billing Detail” and print the detail as your receipt.
b) For online payment – after entering payment information you will be prompted for an email address where a receipt will be sent.
Does Anna Maria College have a payment plan?
Yes, you may pay monthly through Tuition Management Systems’ interest-free monthly payment plan. The TMS plan allows you to pay all or part of your
educational expenses in monthly installments. You may use the TMS plan to pay your balance after financial aid or in conjunction with a loan. For more
information, log onto the TMS website at www.afford.com\annamaria . Anna Maria College www.annamaria.edu (508) 849-3425
How do I determine how much to budget with TMS?
You can calculate your annual TMS contract by subtracting your annual financial aid award (less work study) from your annual billed charges. Please
remember that if your TMS contract is an annual contract you should budget your payment plan based on your fall and spring balance. If you need
assistance in calculating your outstanding amount, please contact TMS at 1-888-216-4258 or the Student Accounts Office at 508-849-3425.
Will the Payment Plan appear on my statement?
Yes, your TMS contract amount will initially appear on your bill below your charges as a pending credit called “Payment Plan”. As we receive your monthly
payments from TMS, we post them to the account and reduce the pending credit.
I am on the TMS monthly payment plan. Why is there still a balance on my account?
If you are on the TMS monthly payment plan and a balance due still remains, you may have under-budgeted your contract. You have two choices to address
this. You can contact the Student Accounts Office and we will be glad to help you in re-calculating your TMS contract and advise you on how much to
increase your balance. Or, you can immediately pay the balance directly to the College.
I know Anna Maria College is billing online now. Will I still receive a paper bill and when?
An Estimated Tuition Worksheet will be mailed out in June to give you ample time to make payment arrangements for your fall balance. A paper bill will be
mailed in early July for the fall semester and in November for the spring semester. You can also view your bill online anytime.
Should I make a payment even if I did not receive a tuition bill?
Yes. You are responsible for the balance of your tuition account even if you did not receive a bill. You should contact our office to verify your mailing
address. Because the billing address may be different from the home mailing address, students should notify the Student Accounts Office as well as the
Registrar’s Office with any address changes. Students may also view and print their tuition bills and make payments online 24 hours a day.
How do I access my online account?
To access your online account go to www.annamaria.edu, click on “current students”, then “login” and “billing”.
I will need the Student Health Insurance, what do I do to enroll?
Enrollment of more than 3/4 time students is automatic.
Why am I charged for the student health insurance when I waived it last year?
According to Massachusetts State Law, if you are enrolled more than ¾ time, you must be covered by an insurance plan that meets the Massachusetts
Qualifying Student Medical Insurance Plan (QSHIP) requirements. All students are billed for insurance every year.
How do I waive the student health insurance?
The student health insurance can only be waived online. To waive the student health insurance, please logon onto Gallagher Koster’s website at Anna Maria
College www.annamaria.edu (508) 849-3425 https://www.gallagherkoster.com/. The deadline to waive the health insurance for the fall is September
What is the Tuition Refund Plan?
Given the investment in education, many families are concerned about the financial consequences should a student unexpectedly need to leave classes due
to medical reasons. The Tuition Refund Plan is designed to alleviate if not eliminate your financial loss. 100% of your tuition, fees, room and board are
covered for “injury and sickness withdrawals”, and 60% covered for “psychological/emotional withdrawals”. You may visit www.tuitionrefundplan.com to
request more information about your coverage or call 617-774-1555.
Is the Tuition Refund Plan on my bill optional and how do I waive it?
Yes, the Tuition Refund Insurance is charged to all full-time students and is optional. You may waive it online at:
www.annamaria.edu/admissions/tuitionfees/ under “Tuition Refund Plan”.
The deadline to waive the Tuition Refund plan is August 15th.
If I anticipate a credit balance on my account, what are my options?
Each school year you must return to the Student Accounts Office a completed “Credit Balance Authorization Form” informing us what to do with the excess
funds on your account.
You may request the balance as payment or ask us to hold the balance for the next semester.
How can I receive my credit balance?
Once all the funds are received and posted to your account, your credit balance will be available within two weeks.
a) You may opt to receive your refund through direct deposit. This can be set up through our online billing at https://webamc.annamaria.edu
b) or by way of a check.
Resident students should expect their refund check to be mailed to their home address. They can contact the Student Accounts Office to make other
arrangements. Commuter checks will be sent by mail to their home address. If you do not receive your refund after two weeks, please contact the
Student Accounts Office.
If the pending or disbursed financial aid on my statement does not match my award letter, what should I do?
Contact the Financial Aid Office at (508) 849-3366.
What is Pending Financial Aid?
Items under the heading of Pending Financial Aid are monies that the College has not yet received. Most of these items will remain as pending as aid is
generally not disbursed until the start of classes. Make sure to check with the Financial Aid Office to ensure that all necessary documentation has been
submitted in order to fully process all of your aid. All outstanding documentation should be submitted by August 15th for fall semester students and January
2nd for new spring semester students. Failure to complete your financial aid file by these deadlines may result in the cancellation of aid from your account.
My child has received a scholarship from an outside agency. What do I do?
Students receiving awards from outside agencies should notify the Office of Financial Aid. The scholarship will only be credited to the student’s account
when the College is in receipt of the actual scholarship payment. Please be sure Financial Aid is notified of this scholarship, otherwise the Student Accounts
Office may apply a late charge to your account.
Why isn’t the work-study award credited to the tuition account?
Work-study awards are part of the Federal College Work-Study Program. Students with a work-study award are eligible for employment opportunities on
campus and are paid directly through the Payroll Office. Work-study wages cannot be applied as a deduction on the tuition bill. However, you may fill out a
form with the Student Accounts Office if you wish part or all of your work-study money to be applied to your account.
Who do I speak to if I have a question about my room and board charge?
Office of Residence Life at (508) 849-3459
I need a letter verifying enrollment for my child, who do I contact?
You would request the letter from The Registrar’s Office (508) 849-3401.
What is the Comprehensive Fee?
‐ All-inclusive fee charged to all full-time day students
‐ $1,176.00 per semester
‐ Includes, but is not limited to:
‐ Cable & Internet Access - Athletic Events
‐ Computer Labs Access - Graduation
‐ Library Access - Learning Center
‐ Health Service Access - Career Services
‐ I.D. Card - Parking
What is the SGA fee? All full-time Undergrads pay this fee which supports all approved SGA clubs on campus.
How do I appeal my parking ticket?
You may contact the Public Safety Office at 508-849-3456.
DRAFT POLICY FOR BUSINESS OFFICE HOLDS
The Vice President of Finance and Administration, in consultation with the Vice President f Academic Affairs and the Vice President for Student Affairs, will
determine each semester which students will be placed on a Business Office Hold. The student status will be determined by amount owed to the College,
payment history and pending financial aid. Students will remain on hold until payments have been made in full or the student has been cleared by a member
of the Business Office staff only.
The implications of a Business Office Hold will include:
1. Class Registration
a. Students on hold will not be able to register for upcoming semesters.
b. Students currently registered will be notified in writing of the deadline for payment or clearance. After the deadline, students who
have not been cleared will be removed from classes. There is no guarantee that the same class schedule will be available to the
students when they clear their account at a later date.
2. Transcript Hold
a. Students on hold will not be able to request a transcript. They will continue to retain access to view their grades on-line, but no
transcript, official or unofficial, will be issued until the student is cleared by the Business Office.
b. Diplomas will not be issued to any student on hold.
a. Students on hold will not be able to participate in housing lottery or select a room for upcoming semesters.
b. Students in housing will be notified in writing of the deadline for payment or clearance. After the deadline, students who have not been
cleared will be removed from their housing assignment. There is no guarantee that housing will be available to the students when they
clear their account at a later date.
4. Co-Curricular Involvement
a. Students on hold will not be eligible for intercollegiate athletics, elected office in Student Government or any other involvement that
requires a student to be in good standing.
Michael Miers, Director of Information Technology
Office: Trinity Hall, Second Floor ext. 326
The mission of the ITS Department is to supply technological support to the Anna Maria College community. By providing hardware, software, network and
Internet services, the department maintains an active and integral role in the educational process. As technology advances, the department’s responsibility
is to infuse these changes into the fabric of the college for the greatest benefit of students, staff and faculty.
The entire campus is both wired and wireless for Internet use. Each residence room has computer drops for the college network and Internet. Our Internet
access is divided from Faculty/Staff and Students. The Faculty/Staff connect through a 7MB fiber connection while the students connect through a 45MB
DS3 line. The backbone of the network is fiber optic and the topology is Ethernet.
Anna Maria College has computer labs located in the library, Campus Center, Trinity, science and music buildings and in each residence hall. All labs have
the latest version of Windows XP, Office and Internet software. The science lab and residence hall labs are open 24 hours a day. A Graphics Lab is available
for Computer Graphic Design courses and is open during regular Library hours.
Students at Anna Maria College have access to the following services:
• Personal E-Mail Account
• Microsoft Office 2010 (Computer Labs)
• Internet access
• Printing capability on Laser printers or MFP’s
Students receive e-mail accounts by agreeing to an acceptable use policy.
Student Residence Computers
Students who wish to have their personal computer connected to the Anna Maria Network must have the following configuration as a minimum:
• Windows XP or later, Mac OSX, and Linux/Unix based system
• 1 GB memory (2GB+ is recommended).
• 120 GB hard drive with at least 10 GB of available space.
• Current Anti-Virus software must be installed.
• Microsoft Office (recommended).
• 10/100 Base-T Ethernet Network Card or 802.11 Wireless Card.
• Recommend purchase of USB Flash Drive for file transfer (4 GB or higher)
If your computer does not meet the minimum specifications, this does not mean you cannot use your system; it means that a network connection and
configuration are not guaranteed. The ITS department is not bound to support any system that does not meet the minimum specifications.
Microsoft Office and Flash drives may be purchased through the AMC bookstore.
Residence Hall Connections To The AMC Network
Students will have directions available so that they may connect their personal computers to the college network from their residence hall rooms. If
Financial Aid Office
Paula Green, Vice President Enrollment Management and Marketing
Sara Day, Financial Aid Counselor
Melody Milner, Financial Aid Counselor
Pam Brunelle, Financial Aid Assistant
Office: Foundress Hall, Rm. 112, 508-849-3366
Financial aid is available to qualifying students of Anna Maria College in the form of scholarships, loans and work-study employment. The Office of Financial
Aid oversees the student financial aid process.
Every year students must reapply for financial aid. FAFSA’s are available for completion after January 1st of each year. Students should file as early as
possible to ensure maximum financial aid eligibility. Returning student financial aid awards are subject to change after spring semester grades have been
posted. Students must meet certain academic standards in order to retain all or portions of their financial aid award. Please check with the Financial Aid
Office for more details.
Satisfactory Academic Progress Policy
All students who receive financial aid must meet the standards of the College’s Satisfactory Academic Progress Policy, which means maintaining a
minimum cumulative GPA of 2.0 and earning at least 67% of the credits attempted in an academic year. The maximum number of years of eligibility is 150%
of the published length of their program. If a student goes over the 150% mark, then he/she is no longer eligible for aid.
Students who have completed less than two years and who’s cumulative GPA is below a 2.0 or they have not earned at least 67% of their credits will be
placed on Financial Aid Warning. Students who have completed two years and whose cumulative GPA is above a 1.85 but below a 2.0 will be placed on
Financial Aid Probation. A student remains eligible for financial aid while on probation. After one year on probation, if the student’s GPA is still below 2.0 or
he/she has not earned 67% of the credits he/she has attempted, he/she will be placed on Financial Aid Suspension and will lose his/her financial aid.
Please note that financial aid includes all Federal, State and institutional loans, grants and work study.
Students who have completed two years and who’s cumulative GPA is below 1.85 or they have not earned 67% of the credits they have attempted, will be
placed on Financial Aid Suspension and will lose their financial aid. Students who have completed three years and whose cumulative GPA is less than 2.0 or
they have not earned 67% of the credits they have attempted will be placed on Financial Aid Suspension and will lose their financial aid.
Students who have been placed on Financial Aid Suspension have the right to appeal this suspension in writing within 10 days of the notification. The appeal
should state what mitigating circumstances, if any, were present that caused the students cumulative GPA to fall below 2.0 or kept them from earning the
credits they have attempted. Mitigating circumstances that will be considered include illness, injury, and death in the family or other special circumstances
that the student had encountered. If a student’s appeal is approved, the aid will be reinstated for one semester. At the end of that semester the student’s
cumulative GPA and number of credits earned will be reevaluated. If they are not at the required level, the student will be placed on Financial Aid
Sometimes students need more than one semester to recover academically after being put on Financial Aid Suspension. If a student has not made the
required cumulative GPA or has not earned 67% of his/her credits and goes on suspension again, then the student may appeal again. Appeals in this
circumstance will only be considered, if there has been significant academic progress made during the probationary semester.
Certain elements affect the academic progress evaluation, specifically, withdrawals, incomplete, repeated courses and transfer credits:
Withdrawals are not factored into the cumulative GPA, but ARE counted toward the number of credits attempted.
Incompletes do not effect either the qualitative or quantitative measurements, until the student either completes the coursework and earns a grade or
doesn’t complete the coursework and gets an F. Incompletes stand until the fourth week of the following semester, at which point a student with
incompletes will be reevaluated for SAP.
Repeated courses stay on the student’s record. If a student fails a course and then repeats it, the grades for both are factored into the GPA and all of the
credits attempted are counted as well.
Transfer credits are NOT included in determining the cumulative GPA, but ARE counted toward the number of credits earned.
Financial Aid Withdrawal and Refund Policy
The Withdrawal and Refund Policy for Financial Aid (Federal Stafford Loan, Federal PLUS loan, Federal Perkins Loan, Federal Pell Grant, Federal SEO Grant,
Academic Competitiveness Grant, State Grants and Loans) is different than the general Anna Maria Withdrawal and Refund Policy as determined by the
Business Office. Students with financial aid are subject to both policies.
Federal Financial Aid
The Financial Aid Office recalculates the eligibility for financial aid of students who withdraw, drop out, are dismissed or take a leave of absence prior to
completing 60% of a semester.
The recalculation determines the amount of federal aid the student has “earned” by determining how many calendar days the student has attended class.
This is based on the date the student officially withdraws. If no such official withdrawal is received, then the financial aid office may use the midpoint of the
term. This means that 50% of the student’s federal financial aid may be applied to the student’s tuition balance and 50% will be returned to the Federal
Percent aid earned = Number of calendar days completed
Total number of calendar days in term
(Excl. breaks of 5 days or more)
Unearned aid is returned to the Federal Government.
For example: If a student attended 20 days out of a 100 day term, then the student has “earned” 20% of the total amount of his federal financial aid. That
20% would be applied to the student’s tuition or refunded to the student depending on how much the student is being charged. 80% of his aid would be
returned to the Federal Government.
Aid is returned in the following order: Unsubsidized Direct Stafford Loan (other than PLUS loans), Subsidized Direct Stafford Loan, Federal Perkins Loan,
Direct PLUS Loan, Federal Pell Grant, Academic Competitive Grant, Federal SEO Grant, Federal Teach Grants, and other Title IV programs.
If the percent of the term completed is 60% or more, then the student is said to have earned 100% of his Federal Aid and none of it need be
Institutional Financial Aid
Institutional financial aid is refunded using the Anna Maria College Refund policy. For instance, if the Business Office determines that the student owes the
school 60% of his tuition, then the student may keep 60% of his institutional financial aid. The remaining 40% will go back to the fund to be awarded
Office: Trinity Hall, Second Floor, ext. 356
Dennis Vanasse, Director of the Learning Center, ext. 372
The Learning Center, located on the second floor of Trinity Hall, is here to help you with your academic concerns. We provide assistance to all students
free of charge in a supportive, informal setting. The center is staffed by professional as well as student tutors and is open Sunday from 3pm -8pm, Monday
through Thursday from 8 AM- 10 PM, and from 8 AM - 7 PM on Fridays. You may either make an appointment by calling extension 372 or drop by during any
of these hours.
The Learning Center services all students on campus. Our resources include: learning specialists in all subject areas, graduate assistants, and
student tutors. Academic support is available at all times. The Learning Center is a non-threatening environment where students can
accommodate their every need. You will find the staff both friendly and approachable.
Students with disabilities or specific learning needs will find the Learning Center a valuable resource. The Director helps students who have disabilities
to arrange accommodations for courses, to schedule weekly support conferences and tutoring, and to work with the faculty to achieve academic success.
If you need assistance with study skills such as note taking, test taking or time management, the Learning Center has an array of valuable handouts, and
each semester there is a series of study skills workshops. If you have questions about your reading or writing skills, basic skills testing is also available.
The Learning Center provides study sessions for all academic classes. Over 85% of the student population benefits from these sessions. Also, the Learning
Center provides weekly workshops on time management techniques.
Please come by the Learning Center and see what we have to offer. We look forward to meeting you and hope we can be part of your academic success.
Ruth Pyne, Director of Library Information Services.
Circulation Desk, 508-849-3405, or ext. 405 on campus.
Library Hours are posted at the entrance to the Library and on our web site at www.annamaria.edu/library.
Reference Librarian available: Mon-Thurs 8:30 AM-9 PM, Friday 8:30 AM-4:30 PM,
Sunday 6 PM -9 PM in the library, at 508-849-3473 or ext. 473, or at Reference@annamaria.edu
Students’ I.D. cards serve as their library card.
The library provides AMC on and off-campus students access to over 30 databases, from the AMC Library web page, at http://www.annamaria.edu/library.
1. Students need a valid AMC ID card to borrow books, use Reserve items, print or make copies.
2. Ten cents (.10) per day is charged for overdue books.
4. Forty dollars ($40) is the minimum lost book charge.
5. Students receive two warnings about their overdue books before borrowing privileges are blocked.
6. If a student has overdue books at the end of the semester, the following actions go into effect:
a) Grades are withheld
b) Transcript is withheld
c) Student’s college account is charged.
Our library participates in the C/W MARS library network, which serves over one hundred libraries in central and western Massachusetts as well as the
Massachusetts State Library. Students may access the online catalog at http://www.annamaria.edu/library, to see if the Anna Maria College library, or any
other C/W MARS library, has the desired book or journal. Students may request an InterLibrary Loan, to obtain books or articles from any library
outside of the C/W MARS network. The InterLibrary Loan request form is online, at http://www.annamaria.edu/library. A state wide shuttle system
provides delivery of the requested material.
As a member of the Academic & Research Collaborative (ARC), the following libraries have agreed to allow AMC students reciprocal borrowing privileges:
Assumption College, Atlantic Union College, Becker College, College of the Holy Cross, Fitchburg State College, Nichols College, Quinsigamond Community
College, Worcester Polytechnic Institute, Worcester State
College, and Mt. Wachusett Community College. Students must first obtain an ARC Reciprocal Borrowing Card at the Circulation Desk.
Office: Foundress Room 123
Barbara Zawalich - Registrar, ext. 401, email@example.com
John Delaney, Associate Registrar, ext. 403, firstname.lastname@example.org
The Registrar’s Office is the official office of Academic Records for students enrolled in courses at AMC and all AMC alumni. It is the only office authorized
to issue transcripts to students upon written request. The Registrar’s Office has the responsibility to maintain timely and accurate records, hard copy and
electronic, and ensures the privacy and security of those records.
It is the office that certifies student enrollments and degrees awarded.
The office provides many other services such as:
Responsible for creating and maintaining electronic semester course files
Provides assistance in the Registration Process
Processes “Intent to Graduate” forms to order degrees(diploma)
Lists names for graduation program from Intent to Graduate forms submitted
Orders all degrees from Intent to Graduate forms submitted
Provides annual academic calendar
Provides the Final Examination Schedule
Provides Grade Reports upon request
Processes change of major and/or minor
Processes enrollment verifications for Insurance, HMO’s, Loan Deferments, etc.
Processes Withdrawal from a course
Processes Pass/Fail requests
Processes requests for transcripts
Processes change of address
Provides SEVIS documents for international students
Processes certifications for Veteran’s Benefits
Is responsible for Family Education Rights and Privacy Act (FERPA)
Processes requests for FERPA restrictions
Processes Colleges of the Worcester Consortium registrations and course listings
Provides classroom assignments and requests for classroom reservations
Office Hours are: Monday – Friday from 8:30am to 4:30 pm
The Fuller Activities Center provides a fitness center as well as a full court basketball area. In addition to this, there is an athletic area adjacent to the
Campus Center which has an outdoor basketball court. All students are permitted to use the turf field when it is available, lights remain on until 10:00 p.m.
during the academic year.
The College Bookstore is located on the ground floor of the Campus Center. Required texts, including a limited supply of used books, can be obtained there.
The Bookstore also serves as a source for academic supplies, health and beauty aides,, greeting cards, and clothing or gift items with the Anna Maria
Cancellation of Classes
Cancellation of classes will be announced at 6:30 am on radio stations WNEB (1230), WTAG (580) and WSRS (FM 96.1). Announcements will be repeated on
WTAG at 7:05 am, 7:20 am and 7:40 am. Announcements are never made in the evening for the following day.
In the event that a storm arises later in the day, announcements will be made on radio station WBZ (Boston 1030) after each newscast from 1:00 pm to 5:00
pm and on WTAG (580).
Cancellation notices are also made through ConnectEd to Anna Maria email addresses and registered cell phones.
Cancellation notices are posted on the Anna Maria College website, http://www.annamaria.edu.
A photocopy machine is available for student’s use in the library. The cost for these services is 10 cents per page.
All buildings on campus are equipped with fire safety equipment. Should an alarm sound, you should evacuate via the nearest exit.
The Residence Halls are equipped with fire safety equipment in order to protect all residents in the event of an actual fire. Should any student create a
false alarm, disciplinary action will be taken. This is a very serious infraction and an arrestable offense under Massachusetts State Law.
All students are required to have an Anna Maria College I.D. card. I.D. cards are available at the Office of Student Affairs. The I.D. card is used to admit
students to campus and community activities and to obtain books from the College library and other community libraries. There is a $20 fee to replace lost
or damaged ID cards.
Mailroom and Mailboxes
Cecile Lewis, Mailroom Supervisor
Office: Campus Center, Lower Level (ext. 393)
As a new resident student, you should have already received your mail box number. Please stop by the mailroom for your mailbox combination. Your
mailbox will be yours to use throughout your years at AMC.
Hours of operation: Monday - Friday 8:30 AM – 4:00 PM
Your mailing address is: YOUR NAME
ANNA MARIA COLLEGE
50 SUNSET LANE
PAXTON, MA 01612
Outgoing mail may be placed in the mail slot in the counter door to the mailroom. On campus mail is placed in the wooden box beside the mailroom door if
the office is closed. Otherwise, mail can be placed on the counter of the opened door during “open hours of operation”.
You may not bring pets on campus. Pets are not allowed in the classrooms or in the Residence Halls. Fish in tanks are allowed in the Residence Halls.
Student Social Area
The student social area is located on the lower level of the Campus Center. The following facilities are available here:
Stage area for bands/DJs
Big Screen T.V.
Students are encouraged to use this area to socialize with other students and to attend a variety of social events.
There is a tunnel available for student use that connects the Campus Center to Trinity Hall. The tunnel is locked at 11:00 pm Monday through Thursday and
at 8:00 pm Friday through Sunday.
The tunnel that connects Madonna Hall and the Campus Center is opened only during inclement weather.
The College has vans available for the convenience of students, faculty, and staff. These vans make scheduled runs to and from Worcester on a daily basis.
A van schedule is published each semester by the Office of Student Affairs.
Vending machines are located in the following areas on campus:
Alumni Hall – snacks, soda and juice in the kitchen.
Alumni/Coghlin Halls: Coghlin lower level lounge.
Campus Center – snacks, soda and juice by the Commuter Lounge
Cardinal Cushing Hall - snacks, soda and juice by the Business Office back stairway
Esther House – snacks, soda and juice in the main lounge
Foundress Hall - soda and juice in the hallway near Zecco Center
Madonna Hall - snacks, soda, juice, in the kitchenette area.
South Hall – snacks & soda, mail lounge.
College Policy Related to
Alcohol Policy For Anna Maria College
Alcohol Laws of MA
All policies and regulations regarding the consumption and/or sale of alcoholic beverages on the Anna Maria College campus shall be in strict conformity to
the appropriate Massachusetts General laws. The following is a summarization of the current law of Massachusetts pertaining to alcoholic beverages taken
from Massachusetts General Law, Chapter 138, section 34, 34A, 34B, 34C.
To lawfully purchase any alcoholic beverages in Massachusetts a person must be of legal drinking age (21)
Any purchase or arrangement with another person to purchase or procure alcoholic beverages by a person who is less than 21 is punishable by a fine
Any person under 21 who transports or carries on his person an alcoholic beverage is committing a crime punishable by a fine of $50.00 and may be
arrested without a warrant
Any licensee, patron of licensed establishment or any person who procures an alcoholic beverage for a person under the age of 21 is committing a
crime punishable by a fine of $200.00 or a maximum of six months imprisonment, or both
Only a Massachusetts driver’s license or an official Registry of Motor vehicles drinking age ID card will be acceptable as proof of age
Whoever falsely makes, steals, alters, forges or counterfeits or procures or assists another in these acts regarding a learner’s permit, a license to
operate a motor vehicle or an identification card shall be punished by a fine of not more than $500.00 or by imprisonment for not more than five
years in the state prison or in a house of correction for not more than two years
No person or group may sell alcoholic beverages directly or indirectly through an admission charge or similar fee, without an appropriate license
granted by the Commonwealth
No person shall appear in a state of intoxication in a public place, or disturb the peace in any place while intoxicated
No person shall operate a motor vehicle while under the influence of alcoholic beverages
Alcohol Policy: Campus Wide
The Anna Maria College Alcohol Policy is designed to promote mature responsible behavior when alcohol is consumed in order to protect the health of our
students and to encourage the respect of the rights of other students and the college. AMC values personal responsibility within its community. In that
perspective, the College expects that students who consume alcoholic beverages will do so in accordance with existing laws and the policies of the College.
Students of legal drinking age may consume alcohol at AMC in designated areas of the Campus Center and in residence hall rooms where at least one
resident of the room is of legal drinking age. Open containers of alcohol may not be removed from the designated areas or be carried in any public areas
not designated as allowing alcohol. Students of legal drinking age may not distribute alcohol to a minor. This includes the purchase or transportation of
alcohol for a minor and the provision of a place for a minor to drink.
Each student is expected to respect him/herself, the rights of other students in his/her environment and College property. If a student chooses to drink,
he/she takes personal responsibility for his/her actions. Contributing to the intoxication of another will not be tolerated. Behavior which is disruptive,
harmful to self or others, and/or which leads to the destruction of property will result in disciplinary action.
Abuse of and/or addiction to alcohol and other drugs has serious physical, mental, emotional, and social consequences. An overdose of alcohol or illicit
drugs can cause psychosis, convulsions, coma or death. Regular use of alcohol or drugs can lead to a real physical and/or psychological need for the
substance so that daily activities come to revolve around getting more of the substance. The regular use of alcohol or drugs interferes with academic
achievement and it often disrupts or destroys relationships because dependency leads to placing the need for alcohol or drugs above the need for
relationships. Continued use of alcohol or drugs can be very expensive and may cause users to turn to crime to pay for their habit. Long term abuse of
alcohol or other drugs can lead to organic damage, mental illness, malnutrition and death. As the result of long term abuse of alcohol, the individual often
gives up on goals and plans, quits growing as a person, and turns to more alcohol or drugs as a solution.
Abuse of and/or addiction to alcohol and other drugs occurs on all college campuses. Anna Maria College recognizes that this situation exists and is taking
the steps necessary to address the problem on this campus. Anna Maria College has resources available to assist students who wish help around issues of
alcohol use. The Counseling Center and the Health Center personnel are available to talk with students about concerns and can refer students to
appropriate off campus agencies for assistance if needed. If you have any questions about your own or someone else’s drug and/or alcohol use, please
utilize these confidential services.
In the Residence Halls
Illegal drugs and/or the abuse or misuse of prescription medicines are not tolerated at AMC. This includes possession and/or use of drug
paraphernalia. The following are all considered to be evidence of drug policy violations and sufficient grounds for full disciplinary actions: the
presence of a controlled substance/illegal drug; drug paraphernalia; smoke or odors (in the case of marijuana). All students present at the time
of the violation and all residents of the room (present or not) will be held responsible for the infraction. Any resident who feels jeopardized by the
actions of his/her roommate(s) should seek assistance from the Residence Life staff. Residents are subject to all state and federal laws while on
The Alcohol Policy of AMC in its entirety is enforced in the residence halls. This Policy may be found in the Student Handbook and copies are
available in the Office of Residence Life. In summary, resident students should be aware that:
1. Students under the age of 21 may not have alcohol in their possession at any time. If all residents of a room are under 21, there is to be no alcohol in
that room under any circumstances.
2. Residents who are of legal drinking age (21 or older) may consume alcohol in their residence hall rooms.
3. Students who are of legal drinking age shall not provide alcohol to minors.
4. Open containers of alcohol are not allowed in any public areas, including the hallways, lounges and bathrooms of the residence halls. Staff may check
any container for alcohol, including, but not limited to the following: glasses, cups, mugs or containers which have the manufacturer’s seal broken.
5. Quantities of alcohol exceeding the limit set in the AMC Alcohol Policy are not allowed in any resident’s room. The limits are 1 liter of wine, 2 pints of
spirits and 15 standard size cans/bottles of beer or malt beverages (including wine coolers, Zima, hard lemonade, etc.) per legal aged resident
assigned to the specific room. Spiked punch, “Jell-O” shots and grain alcohol are not allowed. Kegs, beer balls or other large containers are not
allowed, even if they are empty. Large containers shall be confiscated. Taps are not allowed and shall be confiscated regardless if a keg is found.
Drinking games and drinking paraphernalia are not permitted.
6. Persons who are apparently in violation of the Alcohol Policy may be asked to remove all alcohol from their possession (this, if in a room, may include
emptying alcohol from the refrigerator, closet, under beds, backpacks or other hiding or storage places). The student(s) involved in the presence of a
staff person shall dispose of all confiscated alcohol appropriately.
7. As the use of alcohol is not an excuse for behavior, disciplinary action may be taken in situations where a person’s behavior is inappropriate due to
Anna Maria College has resources available to assist students who wish help around issues of drug or alcohol use. The Counseling Center and the Health
Center personnel are available to talk with students about concerns and can refer students to appropriate off campus agencies for assistance if needed. If
you have any questions about your own or someone else’s drug and/or alcohol use, please utilize these confidential services.
Violations of the Alcohol Policy will result in disciplinary action. In each case, the sanction, which is the most appropriate for the case, will be given. The
following are guidelines for possible sanctions that may be used alone or in combinations for violations of the Alcohol Policy. The severity of the violation
and the frequency of repeated violations will have an impact on the sanction assigned.
1. Verbal Reprimand. No record is kept.
2. Written Reprimand. Becomes part of the student’s disciplinary file.
3. Assigned Work for the College and/or a monetary fine.
4. Mandated counseling on campus or off site. Off site referrals may result in cost that shall be assessed to the student. This sanction is used
when there seems to be a pattern of misuse or when a student has endangered him/herself through alcohol use.
5. Parental Notification. The College reserves the right to notify the parent or legal guardian of any student who repeatedly violates the Alcohol
Policy, places themselves or others at risk due to alcohol consumption, or at any time that the violation has resulted in discipline which can
jeopardize a student’s residency or connection with the College.
6. Disciplinary Probation. This is a severe warning to the student that the behavior is not satisfactory and must be changed.
7. Restitution for damage or costs incurred due to the violation.
8. Exclusion from the Residence Halls. (for commuting students)
9. Suspension from the Residence Halls for up to 6 days. (for residential students)
10. Suspension, Expulsion or Dismissal from the Residence Halls. (for residential students)
11. Suspension, Expulsion or Dismissal from the College.
Campus Computer Use Policy
Anna Maria College makes its computing facilities and network available for the use of undergraduate and graduate students on the Paxton campus, faculty
and staff of the College. Those who use the Anna Maria College computing facilities or network do so as members of the College community and are
expected to conduct themselves accordingly.
The continued ability to use the network and computing facilities of the Anna Maria College is a privilege, granted only to the qualifying members of the
college community. As such, a responsibility for the proper utilization of such facilities lies with the user.
The conditions, which constitute this agreement, are listed below:
I. Every user is responsible for the integrity of the college computing resources.
A. All users must respect the rights of other users to the extent that it includes
1. The privacy of personal communication and documents,
2. Security provisions granted to individual users,
3. The priority of educational applications over personal and/or gratuitous usage,
4. Safe guard against the misuse, vandalism or theft of computing services and/or equipment,
B. All users must be aware of and accept that:
1. All accounts, applications and facilities are owned by the college, and as such are restricted and governed by the college, existing state and
federal laws, and the conditions of this policy,
2. The college reserves the right to restrict, limit, grant, rescind or extend computing privileges and access to its information resources, to any
or all individuals and/or organizations,
3. Computing facilities are to be used for activities related to, or sponsored by the college and its mission,
C. All computer users must agree and recognize, upon acceptance of a computer usage account, that:
1. The use of college computing facilities shall not be used for commercial, profit or corporate activities,
2. Usage must respect all existing copyright, contractual and licensing laws and agreements,
3. The college is not responsible for loss of documents, data, or personal information as the result of system failure, hardware malfunction, or
faults incurred by the network.
D. All users acknowledge that:
1. Anna Maria College considers violations of the acceptable use policy to be a most serious offense,
2. Violators of the policy shall be dealt with to the fullest extent of the student code of conduct, or if applicable, criminal law and prosecution,
3. Intentional attempts to impede, restrict, corrupt or in any other way disrupt the efficient operation of the Anna Maria computer system, shall
be construed as a blatant and intentional attempt to breach the integrity and security of the campus computer system, and shall be subject to
the fullest extent of disciplinary policy and/or law,
4. The portrayal or transmission of any information, in any manner that appears or can be construed as, being sponsored by the college without
specific permission, is expressly prohibited.
Public Safety & Campus Security Act
The Public Safety and Campus Security Act of 1990 was enacted by Congress in response to what they perceived to be crime risks on college campuses and
the need for students, prospective students and employees to be aware of crimes on their campuses. It was hoped that with increased awareness,
students and employees would be more responsible for their own security and that of others. Anna Maria College upholds this law.
The Public Safety and Campus Security Act requires colleges to collect information and publish an annual report on campus crime statistics and campus
security policies. This annual report must be distributed to all current students and employees and to prospective students or employees upon their
request. This annual report is also sent to the U. S. Secretary of Education upon request.
The Public Safety and Campus Security Act distinguishes between two categories of crimes. Part I crimes are: aggravated assault, arson, burglary,
larceny/theft, motor vehicle theft, murder, rape/sexual assault, and robbery. Part II crimes are: drug abuse violations, liquor law violations, and weapons
possession. Each of these crimes are defined in detail in the Act.
For reporting purposes, both Part I and Part II crimes are included in the crime statistics of the annual report when an individual has been arrested for
said offense or when an Official of the College receives a complaint that such a crime has been committed.
The Public Safety and Campus Security Act does not apply to those policies which have been established by the College such as quiet hour violations or
academic dishonesty. These are not crimes but infractions of College policy and are handled by the appropriate official or body of the College.
The Public Safety and Campus Security Act also supersedes the Buckley Amendment. Under the Buckley Amendment, an individual who had been victimized
was not allowed information regarding sanctions taken against the perpetrator. Now, any victim of violent crime is entitled to this information.
While Anna Maria College is a relatively “crime-free” campus, it will remain so only if all staff and students work together to ensure safety on campus. If
you witness a crime, a report should be made immediately to Campus Security or the Dean of Student Affairs.
A complete statement of the Public Safety and Campus Security Act of 1990 can be found in the offices of Student Affairs and Campus Security.
In keeping with the Campus Security and Right to Know Act (Public Law 101-542) enacted in Fall 1991, the College provides an annual report of crime
statistics. This is distributed to current students and employees and is made available to prospective students and the Department of Education upon
Drug Free Schools & Communities Act
Anna Maria College subscribes to the Drug Free Schools and Communities Act Amendment of 1989. Under no circumstances will the possession or sale of
illegal drugs be tolerated at the College.
Recognizing the nationwide problem of substance use/abuse, the College has implemented educational programming which attempts to prevent the use of
illicit drugs and the abuse of alcohol by students. Throughout the academic year, various campus groups sponsor films, speakers, theater groups, and
workshops dealing with substance use/abuse. We encourage you to attend these educational programs which are open to all students at no charge.
MA Act Prohibiting Practice of Hazing
In 1985, the Commonwealth of Massachusetts passed a law prohibiting the act of hazing. In this law, hazing is defined as follows:
The term “hazing” shall mean any conduct or method of initiation into any student organization, whether on public or private property, which willfully or
recklessly endangers the physical or mental health of any student or other person. Such conduct shall include whipping, beating, branding, forced
calisthenics, exposure to weather, forced consumption of any food, liquor, beverage, drug or other substance, or any other brutal treatment or forced
physical activity which is likely to adversely affect the physical health or safety of any such student or other person, or which subjects such student or
other person to extreme mental stress, including extended deprivation of sleep or rest or extended isolation.
In response to this legislation, and as required by law, Anna Maria College has adopted the following policy regarding hazing:
Students who are involved, directly or indirectly, in the act of hazing are subject to disciplinary sanctions. In addition, they are liable to the full penalties of
the laws of Massachusetts.
A complete statement of this law can be found in the Office of the Student Affairs.
MA Clean Indoor Air Act
The Massachusetts Smoke-Free Workplace Law, also known as “An Act Improving Public Health in the Commonwealth” or Massachusetts General Laws,
Chapter 270, Section 22, was signed by Governor Romney on June 18, 2004 with an emergency preamble making it effective on July 5, 2004. The law
prohibits smoking in public and private workplaces, with very limited exceptions.
Employer is defined as “an individual, person, partnership, association, corporation, trust, organization, school, college, university or other educational
institution or other legal entity, whether public, quasi-public, private or non-profit which uses the services of 1 or more employees at 1 or more workplaces,
at any 1 time, including the commonwealth or its agencies, authorities or political subdivisions.”
Employers are responsible for providing a smoke free environment for all employees working in an enclosed (bounded by walls, with or without
windows, continuous from floor to ceiling and enclosed by 1 or more doors) workplace (an indoor area under the control of the employer where 1 or more
employees perform service for compensation for the employer).
Smoking (“the lighting of a cigar, cigarette, pipe or other tobacco product or possessing a lighted cigar, cigarette pipe, or other tobacco or non-tobacco
product designed to be combusted and inhaled”) is prohibited in workplaces, work spaces, common work areas, classrooms, conference and
meeting rooms, offices, elevators, hallways, medical facilities, cafeterias, employee lounges, staircases, restrooms, enclosed outdoor
platforms, restaurants, bars, supermarkets, theaters, auditoriums, schools, public transportation, public buildings, etc.
Designated smoking areas within a building are not permitted under the law, unless one of the limited exemptions applies.
The following are exemptions where smoking may be permitted if certain conditions, exception details, and requirements are met (the full text of the
law should be reviewed before deciding to permit smoking under an exemption):
1) Private residences, except when the residence is being used to operate a group childcare center, school age day care center, school age day or
overnight camp, a facility licensed by the office of child care services, or a health care related office;
2) Membership Associations (Private Clubs), defined as non-profit voluntary groups, organized under Massachusetts general Laws, Chapter 180, while
not open to either the public or non-members who are not invited guests;
3) Guests rooms in hotels, motels, or similar accommodations that have been designated as “smoking” rooms;
4) Retail tobacco stores that prohibit entry to anyone under the age of 18;
5) “Smoking” bars that prohibit entry to anyone under the age of 18;
6) By performers on stage or in film productions;
7) Religious ceremonies where smoking is part of the ritual;
8) Nursing homes that have received approval from the local board of health may have a designated smoking area for permanent residents only;
9) Tobacco laboratories/tobacco testing facilities that conduct medical or scientific research on tobacco smoke;
10) Tobacco industry workplaces where smoking is necessary to conduct quality assurance tests.
Smoking may be permitted in an outdoor area, which is open to the air at all times, cannot e enclosed by a wall or side covering, and is physically separated
from an enclosed work space. If doors, windows, or other openings form any part of the border to the outdoor space, the openings must be closed to
prevent migration of smoke into the enclosed work space. If smoke can migrate into the enclosed work space, smoking may not be permitted in the
Employers must also Post “No Smoking” signs in the workplace that are clearly visible to all employees, customers, or visitors. Approved signs may be
obtained from the local board of health or the Massachusetts Department of Public health, or downloaded from the DPH website:
Employers may not discriminate or retaliate against a person who makes a complaint of a violation or furnishes information concerning a violation of
Owners, managers, or other persons in control of the building, vehicle, or vessel who permit smoking in violation of the law may be fined $100 for the
first violation; $200 for a second violation occurring within 2 years of the first offense; and $300 for a third or subsequent violation within 2 years
of the second violation. Each calendar day on which a violation occurs is considered a separate offense. A business’ license to operate may be revoked or
suspended for repeated, egregious violations.
An individual who violates this law by smoking in a place where smoking is prohibited is subject to a $100 penalty for each violation.
If a violation occurs in a city or town that has an ordinance or by-law that imposes a greater penalty, the local by-law or ordinance will prevail over the
The law is enforced by the local board of health, the Massachusetts Department of Public Health, the local inspection department, a municipal government
or its agent, and the alcoholic beverages control commission. Also, in Boston, the commissioner of health will enforce the law.
Corporations may be eligible to take a tax deduction for the amount paid for the prior purchase and installation of smoking accommodations. “Smoking
accommodations” means any materials directly and necessarily used in the construction to install or modify a dedicated smoking area that is designed
exclusively to reduce the presence of smoke within the building.
This white paper is not intended to be considered legal advice. It is a simple summary of the law for the information of CMEA The Employers Association
members. Those requiring specific legal advice should consult their attorney. Additional information and “No Smoking” signs may be obtained by calling
the Massachusetts Department of Public Health at 1-800-992-1895, the local board of health, or by accessing the Department of Public Health website:
MA Law of Religious Observances
Section 2B of Chapter 151C of the General Laws of Massachusetts law states:
Any student in an educational or vocational training institution, other than a religious or denominational educational or vocational training institution, who is
unable, because of his/her religious beliefs, to attend classes or to participate in any examination, study, or work requirement on a particular day shall be
excused from any such examination or study or work requirement, and shall be provided with an opportunity to make up such examination, study, or work
requirement which he/she may have missed because of such absence on any particular day; provided, however, that such makeup examination or work
shall not create an unreasonable burden upon such school. No fees of any kind shall be charged by the institution for making available to the said student
such opportunity. No adverse or prejudicial effects shall result to any student because of his/her availing himself/herself of the provisions of this section.
If you believe that you are covered by this law, and you wish to exercise your privilege under this law, you may apply, in writing, to the Dean of Academic
Affairs for an excused absence within fifteen calendar days after the day of commencement of classes each semester, or five working days before the day
of the religious observance, if the observance comes within fifteen days after the day of commencement of classes. In the application, you must name the
religious observance, the religion encouraging the observance, and the exact period that the absence will cover.
In order for your request to be honored, the religion in question must be one recognized by the United States Internal Revenue Service as one which is
eligible for tax exemption under Federal Law. The Dean of Academic Affairs will determine that the given religion is so recognized. If the religion does not
qualify under this definition, your request will be denied.
In addition, the Dean of Academic Affairs will determine whether or not any “makeup examination or work” will place an “unreasonable burden” upon the
institution. If in the judgment of the Dean of Academic Affairs, the terms of your request place an “unreasonable burden” on the institution, your request
will be denied.
If your request is approved by the Dean of Academic Affairs, you and the instructors in each of your classes will be notified of the decision by the Dean of
Academic Affairs Office within five working days after receipt of the request. If your request is denied, the denial, accompanied by the reason therefore,
will be sent to you by the Dean of Academic Affairs office within five working days after receipt of the request.
Section 504 of Rehabilitation Act of 1973 & Americans With
Disabilities Act of 1990
Anna Maria College, in compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act, accepts students with
documented disabilities who can successfully pursue the college’s academic program. Anna Maria recognizes its responsibility to provide individuals with
disabilities with equal access while maintaining the standards that are essential to the academic program.
Admission to Anna Maria College is based on the requirements in the catalogue. Anna Maria does not discriminate on the basis of disability in the
admissions process. If an applicant believes an admissions review is warranted, the applicant must initiate the process (by law, the Admissions Office
cannot address a disability unless the applicant is self identified). The applicant must submit a written request for the admissions review to the Admissions
Office and enclose with that request the appropriate documentation. The request will be evaluated by the Learning Center staff in conjunction with the
Academic Dean’s office and recommendations will be sent to the Director of Admissions for inclusion in the admissions review process.
Accommodations and Support Services
Students with documented disabilities, identified either before or after their admission to the college, may request accommodations in the structure of a
course or courses. The responsibility for initiating such requests rests with the student. Students with disabilities who seek course-based
accommodations must meet with the Learning Center staff to request accommodations. The student must submit appropriate documentation of the
disability to the director who will review the documentation and will then discuss with the student which accommodations and support services are
The Learning Center, with the student’s written permission, will notify the faculty member(s) involved of the specific classroom and/or course-based
accommodations that have been authorized. The Learning Center will also arrange need-based support services outside the classroom. All specific
course-based accommodations should be established at the beginning of each academic term. It is the responsibility of the student to contact the
professor to arrange for the necessary accommodations. Accommodations set at the beginning of the term may be adjusted on an as-needed basis.
The types of legal accommodations available to students in specific courses and outside the classroom may include, but are not limited to, the following:
• In Class: Tape recording of lectures, use of a note taker, use of an interpreter, seating location, extended time for assignments, use of a word
processor for written work, taped texts, adaptive equipment and physical access.
• For Examinations: Use of a reader, extended time, private room, use of a word processor, alternative formats, or adaptive equipment.
• Outside of the Classroom: Taped texts, note transcription, tutoring, learning strategies instruction, reduced course load, and the use of adaptive
Students with documented disabilities may request modifications in academic requirements as are necessary to ensure that such requirements do not
discriminate against students with disabilities, or have the effect of excluding students solely on the basis of disability. Modifications may include changes
in the length of time permitted for completion of degree requirements, reduced course loads, substitution of specific courses for degree requirements,
waivers of specific requirements, or utilization of the pass (P) grade, with a passing grade consisting of a D or higher, in courses where a disability has a
Students requesting modifications must submit a written request to the Academic Dean complete with the appropriate documentation of the disability. The
College’s guidelines for reviewing all requests for modifications are as follows:
1. The modification must be directly related to the student’s disability.
2. In cases involving courses for the degree, the student must pass an authorized substitute course or requirement. The Dean, in consultation with the
appropriate department chair, must approve all such modifications, and the Curriculum Committee must approve waivers of degree requirements.
3. In cases where students have been approved to take courses on the modified pass/fail basis, the Dean will notify the registrar in writing of this
4. Grades earned in courses identified as affected by a specific disability and attempted before the disability was diagnosed and/or confirmed by the
Dean may be converted to the pass (P) grade, and the grade-point average may be adjusted at the request of the student and with the approval of the
Dean. The Dean will consult with the faculty member who recorded the original grade to verify that clear evidence exists to support the student’s
claim that the disability, rather than other factors, directly interfered with the student’s ability to perform on an equal basis with other students in the
course. This policy will not apply to students diagnosed with disabilities after they have completed the degree.
Appeals Process: Any student dissatisfied with the decisions made relating to accommodations has a right to appeal. The appeals process on campus is as
follows: A written statement of the dispute will be sent by the student to the Academic Subcommittee of the ADA Committee within seven days of notification
of the decision. This statement should include all relevant information and should request clear remedial action. Based on this statement, the Academic
Subcommittee will, within five days, reach a decision either to reactivate the individual planning process or determine that the plan as developed is
appropriate. If the appeal is rejected, the student may exercise his/her right to appeal to the President of the College. The President’s decision shall be
Any student has the right to file a complaint with the Office of Civil Rights of the U.S. Department of Education. The office will investigate and issue a Letter
of Findings either supporting the student or the institution.
Title VII of the Civil Rights Act on Sexual Harassment
Title VII of the Civil Rights Act of 1964 prohibits sexual harassment. A copy of Anna Maria College’s detailed policy on sexual harassment is available in the
Office of the Vice-President for Academic Affairs, and the Office of Human Resources.
ANNA MARIA COLLEGE
SEXUAL HARASSMENT:1 POLICY AND PROCEDURES
Anna Maria College (the “College”) depends upon a work and academic environment of tolerance and respect for the achievement of its goals. Anna Maria
College is an academic community whose existence depends upon adherence to standards of conduct set by its members and consistent with the College’s
educational mission. Central to the College’s educational mission is a commitment to freedom of thought and discourse, respect for the dignity and rights
of others, and the preservation of trust, civility, and ethical conduct within the community. The College is committed to providing a working and academic
environment that is free of all forms of abuse or harassment. The goal of this policy is not merely to satisfy state and federal law, but to transcend legal
considerations and appeal to principles governing honorable behavior in a just and principled community.
Sexual harassment is a form of behavior that adversely affects the employment relationship. State and Federal law prohibit such behavior. Sexual
harassment of individuals occurring in the workplace or in other settings in which individuals of the College may find themselves in connection with their
employment is unlawful and will not be tolerated by the College. The College also condemns and prohibits sexual or other harassment by any applicant,
vendor or visitor.
Because the College takes allegations of sexual harassment seriously, we will respond promptly to complaints of sexual harassment and where it is
determined that inappropriate conduct has occurred, we will act promptly to eliminate the conduct and impose such corrective action as is necessary,
including disciplinary action where appropriate, including discharge.
It is important to note that while this policy sets forth our goals of promoting a workplace that is free of sexual harassment, the policy is not designed or
intended to limit our authority to discipline or take remedial action for workplace conduct which we deem unacceptable, regardless of whether that
conduct satisfies the definition of sexual harassment.
Harassment of other protected classes is covered by a separate policy, which has been issued to all employees. Also, a separate
sexual harassment policy and protected class harassment policy relative to students has been issued.
B. Definition of Sexual Harassment
Sexual harassment does not refer to purely voluntary social activities. It refers to behavior, which is not welcomed by the employee, which is personally
offensive to him or her, and which undermines morale and/or interferes with the ability of the employee to work effectively. While it is not possible to list
all of the circumstances that may constitute sexual harassment, depending upon the totality of the facts, including the severity of the conduct and its
pervasiveness, following is a list of situations that could constitute sexual harassment.
• verbal abuse of a sexual nature;
• use of sexually degrading words;
• jokes or language of a sexual nature;
• conversation or gossip with sexual overtones;
• obscene or suggestive gestures or sounds
• sexually-oriented teasing;
• verbal comments of a sexual nature about an individual’s appearance or sexual terms used to describe an individual;
• inquiries into one’s sexual experiences;
• discussion of one’s sexual activities;
• comments, jokes or threats directed at a person because of his/her sexual preference;
• unwelcome and repeated invitations (for lunch, dinner, drinks, dates, sexual relations);
• demand for sexual favors accompanied by an implied or overt threat concerning an individual’s employment status or promises
of preferential treatment;
• physical contact such as touching, hugging, kissing, stroking, fondling, patting, pinching or repeated brushing up against one’s
• deliberate bumping, cornering, mauling, grabbing;
• assaults, molestations or coerced sexual acts;
• posting or distributing sexually suggestive objects, pictures, cartoons or other materials;
• sexually-oriented letters or notes;
• sending offensive or discriminatory messages or materials through the use of electronic communications (e.g., electronic mail,
including the Internet, voice mail and facsimile) which contain overt sexual language, sexual implications or innuendo, or
comments that offensively address someone’s sexual orientation;
• staring at parts of a person’s body;
• sexually suggestive gestures, leering; and
• condoning sexual harassment.
Sexual harassment is not limited to prohibited behavior by a male employee toward a female employee. Sexual harassment can occur in a variety of
circumstances. Here are some things to remember.
• A man as well as a woman may be the victim of sexual harassment, and a woman as well as a man may be the harasser;
• The harasser does not have to be the victim’s supervisor;
• The victim does not have to be of the opposite sex from the harasser;
• The victim does not have to be the person at whom the unwelcome sexual conduct is directed. The victim may be someone who is
affected by the harassing conduct, even when it is directed toward another person, if the conduct creates an intimidating, hostile,
or offensive working environment for the co-worker or interferes with the co-worker’s work performance;
Each individual of the College is personally responsible for:
• ensuring that his/her conduct does not sexually harass any other employee or person with whom the employee comes in contact
on the job, such as an outside vendor;
• cooperating in any investigation of alleged sexual harassment by providing any information he/she possesses concerning the
matter being investigated;
• actively participating in efforts to prevent and eliminate sexual harassment and to maintain a working environment free from
such discrimination; and
• ensuring that an employee who files a sexual harassment claim or cooperates in an investigation may do so without fear of
retaliation or reprisal.
C. The Rule
It is, therefore, against the policy of the College for any individual, male or female, to harass another individual sexually, that is, by making unwelcome
sexual advances, requests for sexual favors, or other uninvited verbal or physical conduct of a sexual nature when:
• submission to such conduct is made either implicitly or explicitly a term or condition of an employee's employment;
• submission to, or rejection of, such conduct by an individual is made the basis for employment decisions affecting the employee;
• such conduct has the purpose or effect of interfering with an individual's work performance; or
• a hostile or intimidating work environment is created for the employee.
It is also against the policy of the College for an individual to sexually harass any person with whom the employee comes in contact on the job or to engage
in any harassment or inappropriate or unprofessional conduct in the workplace.
D. College Policy on Relations with Subordinate Employees and Students
In keeping with the College’s interest in prohibiting unethical conduct, the College prohibits faculty members or supervisors from engaging in romantic or
sexual relations with individuals over whom they exercise evaluative or supervisory authority, including students employed in any capacity by the College.
The College also considers inappropriate, and therefore prohibits, any relationship of a romantic or sexual nature between a faculty or staff member and a
student, even when no such evaluative or supervisory relationship exists.
Retaliation against an individual for filing a complaint of sexual harassment or against any individual for cooperating in an investigation of a sexual
harassment complaint is against the law.
II. Violation of Policy
Any individual violating this policy will be subject to appropriate discipline, including possible discharge.
III. Procedures for Complaints
The College has designated the Sexual Harassment Grievance Officers, as follows:
Sexual Harassment Alternate Sexual Harassment
For complaints against: Grievance Officer Grievance Officer
Faculty, Administrators, staff Director of Human Resources Vice President for Student Affairs
and others Box L Box F
 849-3398  849-3313
Students Vice President for Student Affairs Director of Human Resources
[Box F] Box L
 849-3313  849-3398
If any individual believes he or she has been subjected to sexual harassment, the individual should initiate a complaint by contacting the appropriate Sexual
Harassment Grievance Officer as soon as possible. The individual should file the complaint promptly following any incident of alleged harassment. The
individual should be aware that the longer the period of time between the event giving rise to the complaint and the filing, the more difficult it will be for the
Sexual Harassment Grievance Officer to investigate what occurred. The individual will be requested to write out his or her complaint to document the
If an employee prefers to discuss a possible sexual harassment problem with his or her supervisor, the employee may always do so, but employees do not
have to go through the regular chain of supervision when reporting sexual harassment and may go directly to the Grievance Officer.
On receiving the complaint, the Sexual Harassment Grievance Officer or the Alternate Sexual Harassment Grievance Officer will promptly have a
preliminary investigation made into the matter. If after the completion of this preliminary investigation it is determined that there is reasonable cause for
finding a violation of this policy, the College will notify the complainant and the charged employee of the finding orally. The charged employee will be
requested to respond to the complaint. Additional investigation will be made to the extent appropriate in each case. This process will be confidential to the
extent consistent with an effective investigation, subject to the academic and business needs of the College.
After the response of the charged individual has been made, and any further investigation that may be warranted has been carried out, the College will
make a final decision. If the College finds that the allegations in the complaint have been established by the investigation, the College will initiate discipline
of the charged individual. Discipline will be appropriate to the offense and employees involved, and may include discharge, subject to the College’s at-will
The complainant will be notified of the disposition of the investigation.
IV. State and Federal Agencies
The Massachusetts Commission Against Discrimination (“MCAD”), located at One Ashburton Place, Boston, MA 02108, and 436 Dwight Street, Springfield,
MA 01103, is responsible for enforcing the Massachusetts sexual harassment law, and the U.S. Equal Employment Opportunity Commission (“EEOC”) is
responsible for enforcing the federal law prohibiting sexual harassment. The EEOC is located at JFK Federal Office Building, Government Center, Room 475,
Boston, MA 02203. They may be contacted at the above addresses. A complaint to either the MCAD or EEOC must be filed within 300 days.
Contract employees will be subject to discipline in accordance with the terms of the employee’s employment agreement if such
employment agreement so provides.
ANNA MARIA COLLEGE
PROTECTED CLASS HARASSMENT POLICY
Anna Maria College (the “College”) depends upon an environment of tolerance and respect for the achievement
of its goals. Anna Maria College is an academic community whose existence depends upon adherence to
standards of conduct set by its members and consistent with the College’s educational mission. Central to the
College’s educational mission is a commitment to freedom of thought and discourse, respect for the dignity and
rights of others, and the preservation of trust, civility, and ethical conduct within the community. The College
is committed to providing a working and learning environment that is free from all forms of abuse or
harassment. The goal of this policy is not merely to satisfy state and federal law but to transcend legal
considerations and appeal to principles governing honorable behavior in a just and principled community.
I. Protected Class Harassment
No employee or student of the college shall harass any employee or student on the basis of gender, race, creed,∗
color, religion,* national origin, ethnic background, disability, military status, genetic information, age, as
defined by law, or sexual orientation, as defined by law, (“protected class”) when:
a. submission to such conduct is made either implicitly or explicitly a term or condition of an employee's
b. submission to, or rejection of such conduct is used as the basis for any employment decision affecting an
employee, or academic decision affecting a student, or
c. such conduct has the purpose or effect of interfering with an employee’s work performance, or
d. a hostile or intimidating work environment is created for the employee.
It is also against the policy of the College for an employee or student to harass any other person with whom the
employee or student comes in contact at the College.
Harassment refers to behavior that is not welcome by the employee, which is personally offensive to him or her,
and which undermines morale and/or interferes with the ability of the employee to work effectively.
While it is not possible to list all of the circumstances that may constitute protected class harassment, the
following are examples of situations that could constitute protected class harassment:
The College is a Church operated institution and as permitted by law, may provide preferences to the members of the Church, i.e. the
hiring of personnel.
jokes or language about a protected class
obscene or suggestive gestures or sounds intended to relate to the protected class
teasing related to the protected class
verbal comments about an individual’s appearance or terms used to describe an individual that are related to
the individual’s protected class
verbal abuse, comments, jokes, teasing or threats directed at a person because of his/her protected class
posting or distributing objects, pictures, cartoons or other materials degrading to the protected class or a
person because of his/her protected class status
words, letters or notes that degrade the protected class or a person because of his/her protected class status
sending offensive or discriminatory messages or materials through the use of electronic communications
(e.g., electronic mail, including the Internet, voice mail and facsimile) which are degrading to the protected
class or a person because of his/her protected class status
condoning harassment on the basis of protected class
assaults or any form of physical harm
Please note that this list is not exclusive. Other circumstances and conduct could constitute protected class
harassment, depending on the nature, severity, frequency and pervasiveness of the behavior.
Harassment on the basis of protected class status is not limited to behavior by a non-member of the protected
class. A member of the protected class may be victimized by another member of the protected class. The
victim may be someone who is affected by the harassing conduct, even when it is directed toward another
person. Harassment can occur between individuals of equal or unequal status or rank.
II. College Response
Because the College takes allegations of protected class harassment seriously, we will respond promptly to
complaints of harassment and where it is determined that inappropriate conduct has occurred, we will act
promptly to eliminate the conduct and impose such corrective action as is necessary, including disciplinary
action where appropriate, including dismissal.
It is important to note that while this policy sets forth our goal of promoting working and learning environments
that are free of harassment, the policy is not designed or intended to limit our authority to discipline or take
remedial action for conduct which we deem unacceptable, regardless of whether that conduct satisfies the
definition of protected class harassment.
Retaliation against an individual for bringing a protected class harassment complaint, or against any person
involved in the investigation, hearing or resolution of the complaint, is prohibited. Retaliation in itself is a
violation of College policy and law and is a serious separate offense. Acts of retaliation are subject to the same
complaint procedures and range of disciplinary action as acts of harassment.
Any member of the College community who feels that he or she has been the subject of protected class
harassment should promptly report the incident in accordance with the following procedures:
A. College Harassment Officers (CHO)
The College has designated the following individuals as the “College Harassment Officers” (CHO) for
1. Complaints against faculty, administrators, staff and others
CHO: Director of Human Resources, Lisa Driscoll
Anna Maria College, 50 Sunset Lane, Paxton, MA 01612
2. Complaints against students
CHO: Vice President for Student Affairs, Andrew Klein
Anna Maria College, 50 Sunset Lane, Paxton, MA 01612
 849- 3313
If the complainant believes that a conflict of interest or other prejudicial factors may interfere with the
designated CHO’s ability to resolve the matter, the complainant should bring the grievance to the College’s
other designated CHO. If the complainant believes that a conflict of interest or other prejudicial factors may
interfere with the ability of either CHO to resolve the matter, the complainant may bring the grievance to the
Chairperson of the Faculty Assembly, who will assume the duties of a CHO, or to the President of the College,
who may designate an alternate CHO.
An individual who believes that he or she has been the subject of protected class harassment should file a
complaint promptly following any incident of protected class harassment. The longer the period of time
between the event giving rise to the complaint and the filing, the more difficult is will be for the CHO to
reconstruct what occurred.
All claims of protected class harassment will be promptly and thoroughly investigated. If the College finds that
the allegations in the complaint have been supported by the investigation, the College will initiate discipline of
the charged individual. Discipline will be appropriate to the offense and employees involved, and may include
discharge. The complainant will be notified of the disposition of the investigation.
VI. Resolution & Disciplinary Action
In an informal procedural process, the CHO may recommend actions to resolve a complaint. Such
recommendations must be agreed to by both parties to the complaint. Failing to find a resolution by informal
means, a formal procedural process may be initiated, which will include a hearing by a Hearing Board. The
formal process may result in disciplinary action for an individual who has violated the College’s harassment
policy. Disciplinary action may include, but is not limited to:
a. Continuation of employment or enrollment based upon specified conditions; (i.e. formal apology to victim,
participation in counseling, probationary status conditional upon no repeated unethical/improper conduct) or
b. Official reprimand;
c. Suspension without pay for a designated period;
e. Any combination of continued employment or enrollment based upon specified conditions and an official
reprimand or suspension.
VII. Right to Appeal
An accused who has been found responsible shall have the right to appeal to the President. Such a request must
be submitted in writing to the President’s Office within 30 days of the final disposition of the Hearing Board.
Request for an appeal may be made based on the following grounds:
a. Clearly erroneous findings of facts.
b. Significant procedural irregularities.
c. Substantial new evidence.
d. Severity of disciplinary action.
The President will review all appeal requests and will make a decision based upon the records of the
investigation and any subsequent proceedings. This includes the written findings of the CHO, Hearing Board
(if applicable), any substantial new evidence presented, and the appropriateness of the sanction.
VIII. Confidentiality and its Limitations
The institutional representatives involved in any complaint of protected class harassment shall make reasonable
efforts to maintain the confidentiality of information to the extent permissible by law.
IX. Institutional Reporting and Recordkeeping
The President shall prepare an annual report for the College community on the number and type of complaints
brought under this policy. This report will not include names or identifying facts, but will include the nature of
the allegation; the status of the parties involved (e.g. faculty, staff); and whether or not sexual or other
harassment was the finding.
The need to identify repeat offenders requires that the President’s Office keep a central file. This file will
include the names of individuals involved in formal and informal harassment complaints, the results of any
investigations, and the disposition of each complaint. In the case of alleged harassers, only the names of
individuals who have been notified of the complaint will be included in these files.
When a person has been found responsible, either through formal or informal procedure, for protected class
harassment, the findings and subsequent disciplinary action will be recorded in the responsible party’s
Educating all members of the College community as to the nature and consequences of harassment is essential
to the effectiveness of this policy and to the promotion of the College’s educational mission. The President will
insure that every member of the community receives and is properly informed of the College’s harassment
policy and will instruct appropriate institutional officials to conduct on-going educational programs and training
in this area.
XI. State and Federal Agencies
In addition to the internal College procedure outlined above, The Massachusetts Commission Against
Discrimination (“MCAD”), located at One Ashburton Place, Boston, MA 02108, and 436 Dwight Street,
Springfield, MA 01103, is responsible for enforcing the Massachusetts discrimination and protected class
harassment law, and the U.S. Equal Employment Opportunity Commission (“EEOC”) is responsible for
enforcing the federal law prohibiting protected class harassment. The EEOC is located at JFK Federal Office
Building, Government Center, Room 475, Boston, MA 02203. They may be contacted at the above addresses.
A complaint to the MCAD must be filed within 300 days from the last date of unlawful harassment. A
complaint under the federal law should be filed within 180 days, but under certain circumstances, a federal
complaint may be filed within 300 days from the last date of unlawful harassment.
This policy was adopted by the College on January 31, 2009, and updated June 5, 2010.
Anna Maria College
Jack P. Calareso, Ph.D.
This revised Policy was adopted by the Board of Trustees at the June 5, 2010 meeting.
Anna Maria College Annual FERPA Notification
Under the Family Educational Rights and Privacy Act (FERPA), students are afforded certain rights when it comes to educational records. The
information below outlines these rights:
Disclosure of personally identifiable information
Educational records are not accessible to a parent or guardian without a student’s written consent, unless the parent/guardian provides a
certified coy of the most recent Federal income tax return that shows the student is a dependent. However, if the College believes it is in the
student’s best interest, information from the education record may be released to a parent/guardian in cases such as:
When a student’s health or safety is in jeopardy
When a student engages in alcohol- or drug-related behavior that violates College policies
When a student has been placed on academic probation
When a student has voluntarily withdrawn from the college or has been required by the College to withdraw
When a student’s academic good standing or promotion is at issue
When a student has been placed on a Behavior Contract or stronger restriction
When a student engages in behavior calling into question the appropriateness of the student’s continued enrollment in the
A student has the right to consent to disclose personally identifiable information contained within his/her educational record, except where
FERPA authorizes disclosure without consent. Information may be released:
To the student
To the parents of a dependent student
To a College official
To a party seeking directory information
To a party receiving the information pursuant to a judicial order or lawfully issued subpoena
Regarding student disciplinary proceedings as expressly permitted by FERPA, including but not limited to notification to an
alleged victim of any crime of violence of the results of any College disciplinary proceeding against the alleged perpetrator
of that crime with respect to that crime.
To parties otherwise authorized to receive the information pursuant to FERPA
If a student wishes the information to be released to a third party, he/she would file a “Student Information Release Authorization” with the
Academic, Placement, Directory Information Registrar/Foundress Hall
Academic Progress/Grades Dean of Academic Affairs/Trinity Hall
Discipline Dean of Student Affairs/Associate Dean of
Campus Life/ Campus Center/Madonna Hall
Financial Records Chief Financial Officer/Foundress Hall
Access to Educational Records
If a student wishes to inspect and review his/her educational records, he/she would make a request in writing to the custodial office of the
specific record he/she wishes to review. See the table above for the correct custodial office for a specific record. If a student does not know
to which custodial office to make the request, he/she may contact the Registrar. The custodial office must respond to the written request
within 45 days. When a record contains information about more than one student, the requesting student may inspect and review only the
portion of the record which relates to him/her. The College reserves the right to charge the student for the copying, copying time and
postage should such services be requested.
The College may refuse access to the following records:
Financial statement of the student’s parent(s)
Letters and statements of recommendation for which the student has waived his/her right of access , or which were
placed in file prior to January 1, 1975
Records connected with an application to attend AMC or a component unit of AMC if that application was denied
Those records which are excluded from the FERPA definition of education records
Amendment of Education Records
If a student believes that his/her education record is inaccurate or misleading, he/she may make a request in writing to the appropriate
custodial office, identifying which records he/she wishes to have amended and providing supporting documentation as to why he/she desires
the amendment. Anna Maria College may comply with the request to amend or it may decide not to comply.
If it decides not to comply, the Registrar will notify the student of the decision and advise him/her of his/her right to a hearing to challenge
the information believed to be inaccurate, misleading, or in violation of the student’s rights. Upon request by the student for a hearing, the
Registrar will arrange for a hearing and notify the student of the date, place, and time of the hearing. The hearing will be conducted by a
hearing officer who is a disinterested party; however, the hearing officer may be an official of the College. The student shall be afforded a full
and fair opportunity to present evidence relevant to the issues raised in the original request to amend the education record. The student may
be assisted by one or more individuals, including an attorney.
Filing a Complaint
If a student feels that the College has failed to comply with FERPA requirements, he/she has the right to file a complaint with the U.S.
Department of Education’s office that administers FERPA at:
Family Policy Compliance office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Directory Information/Privacy Blocks
Anna Maria College designates “directory information” as: student ID number, first name, last name, class, major, AMC email address and AMC
mailing address. For varsity athletes, “directory information” also includes: height, weight, hometown and home state. If a student does not
wish to have his/her directory information released, he/she must complete within two weeks of the beginning of the academic term a
nondisclosure form available in the Registrar’s Office in Foundress Hall. Once a student completes and submits this form, his/her directory
information will be withheld for life, even after he/she is no longer a student, unless he/she rescinds the request.
If a student blocks directory information, it may still be inspected by those College officials authorized by FERPA to inspect
education records without consent.
Blocking directory information does not allow a student to be anonymous within the classroom.
If a student blocks his/her directory information, it cannot be released to friends, family, prospective employers, the news
media, student activities and honor societies.
Some reasons for considering a privacy block on directory information may include harassment, or the advice of a legal or
If a student would like to keep “directory information” private, but release information so it can be published in
commencement programs and honor lists, he/she must contact the Registrar’s Office in Foundress Hall.
College Officials with Legitimate Educational Interests
A student’s education records may be disclosed, without consent, to College officials with legitimate educational interests. These include, but
are not limited to other than as limited by FERPA policy, people employed by the College in administrative, supervisory, academic, research, or
support staff roles (including public safety personnel and health staff); people contracted by the College as an agent for the College to
perform particular services (such as an attorney, auditor or collection agent); people serving on the Board of Trustees; students serving on
official committees, conduct code hearing board, or assisting other school officials in performing tasks, or volunteers or other non-employees
with legitimate educational interests. And a legitimate educational interest is present if the College official need sot review an education
record in order to fulfill professional responsibilities.
According to the Office of the Jury Commissioner of the Commonwealth of Massachusetts, “Every U.S. Citizen 17 years of age
or older who is a Massachusetts resident or an inhabitant for more than 50% of the time is eligible to serve as a juror. If
you are a resident of another state but a student at a Massachusetts college, you are an inhabitant for more than 50% of
the year and, therefore, eligible to serve as a juror in Massachusetts.”
It is not unusual for students residing in Worcester County to be summoned to serve as trial jurors. Jury service, on a
short-term basis, can provide students with a good opportunity to fulfill one of their important responsibilities as members
of the community. Anna Maria College supports students in their fulfillment of this civic duty.
Students should carefully read all materials they receive with their summons to service, which contain helpful information
about confirming, postponing, rescheduling, or relocating service, and address many of the most frequently asked
questions. Jury duty is an important legal obligation, and those who fail to respond are subject to criminal prosecution.
Students who must miss class in order to fulfill their jury service requirement should notify each of their instructors of the
summons and make arrangements to complete any missed work. Staff at the Dean’s Office of your School or College of
registration may also be able to assist you in making arrangements for missed class time due to jury service. Students may
be required to furnish their summons notice or the certificate of service when making these arrangements.
If you have any questions about jury duty, including confirming, postponing, rescheduling, or limiting your service, please
consult the Student’s Guide to Jury Duty brochure, available in the Office of Student Affairs, or contact the Office of the Jury
Commissioner (1-800-THE-JURY/1-800-843-5879). Further information can be found on the Office of Jury Commissioner’s
website at www.massjury.com.
ACADEMIC CALENDAR 2010 - 2011
DIVISION OF UNDERGRADUATE STUDIES
Fall Semester 2010
Arrival of New Students August 25
Academic Orientation and new student registration August 25
Classes begin (both day and evening classes) August 30
Registration and Drop/Add period August 30 - September 4
Cross Registration at Consortium Colleges August 31 - September 3
Last day of Drop/Add period September 3
Labor Day (no classes) September 6
Day of Caring September 15
Mass of the Holy Spirit September 21
Columbus Day (no classes) October 11
Last day to withdraw with a Grade of W October 29
Last day for Pass/Fail grade (Juniors and Seniors) October 29
Home Institution Registration November 2 - 23
Thanksgiving Recess (after last evening class, Tues. 11/24) November 24 - 28
Registration Consortium cross-registration November 29 – December 5
Last day of undergraduate classes December 8
Reading Day December 9
Final Examination period December 10 – 16*
Christmas Recess December 18 – January 18
* December 17 Make-up date in case of snow cancellation
ACADEMIC CALENDAR 2010 - 2011
DIVISION OF UNDERGRADUATE STUDIES
Winter Session 2010 January 3 -11*
Snow days January 12-13 if necessary
Spring Semester 2011
Martin Luther King, JR Day no classes January 17
Classes begin (both day and evening) January 18
Registration and Drop/Add period January 18 - January 25
Cross Registration at Consortium Colleges January 20 - 25
Spring Recess (after the last class, Fri 3/5) March 7 - 13
Last day to withdraw with a Grade of W March 18
Last day of Pass/Fail grade (Juniors and Seniors) March 25
Easter Recess (Starts after the last class Wednesday April 20) April 2 1 - April 25
Evening classes begin at 4:00 pm April 25
Home Institution Registration April 4 – April 29
Academic Symposium TBD
Registration Consortium cross-registration May 2 - May 6
Last day of undergraduate classes May 3
Reading Day May 4
Final Examination/Evaluation Period May 5 - May 12
Baccalaureate Mass May 13
Graduation May 14
CALLING FOR INFORMATION OR HELP
ISSUE CONTACT TELEPHONE # E-MAIL
Academic Issues Stephen Neun (508) 849-3359 email@example.com
Activities/Student Government/Clubs Brian Quinlan (508) 849-3312 firstname.lastname@example.org
Admissions Paula Green (508) 849-3344 email@example.com
Athletics Dave Shea (508) 849-3447 firstname.lastname@example.org
Billing Questions Cindy Whalen (508) 849-3222 email@example.com
Campus Ministry Maria Bari (508) 849-3205 firstname.lastname@example.org
Career Issues Judy Sparanges (508) 849-3345 email@example.com
Computer Services Michael Miers (508) 849-3480 firstname.lastname@example.org
Counseling Services Laura Anderson (508) 849-3308 email@example.com
Financial Aid Sandra Pereira (508) 849-3363 firstname.lastname@example.org
Grades/Transcripts Barbara Zawalich (508) 849-3401 email@example.com
Health/Wellness Issues Linda Aronson (508) 849-3458 firstname.lastname@example.org
Learning Needs Dennis Vanasse (508) 849-3372 email@example.com
Multicultural Affairs Stephanie Williams (508) 849-3396 firstname.lastname@example.org
Personal Issues Dennis Vanasse (508) 849-3372 email@example.com
Residence Life Elizabeth Bonneau (508) 849-3459 firstname.lastname@example.org
Security/Parking Joseph Graham (508) 849-3230 email@example.com
Student Life Andrew Klein (508) 849-3313 firstname.lastname@example.org