Sign up to volunteer at the Avon Walk Avon Walk for Breast Cancer by zhangyun

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									                                                                      2011 Avon Walk for Breast Cancer
                                                                    Chicago Event Volunteer Sign-Up Form
                                    The Avon Walk for Breast Cancer Chicago is looking for volunteers. Interested in helping out?
                                    Please fill out the sign-up form below and return it as soon as possible. All shifts are handled on a first come,
                                    first served basis. We look forward to working with you and thank you for your support and enthusiasm in
                                    advance!

                                    Return this form via: Email, Mail or Fax     Questions? Please call #773-248-3120 ext 19
                                     Mail                                    Email                       Fax
                                      Avon Walk for Breast Cancer                                         Stacy.chicago@avonwalk.org                          #773-248-3540
                                      Attn: Stacy Scrimgeour
                                      4147 N. Ravenswood, Suite 300
                                      Chicago, IL 60613

                                                                                                          Date of Birth:
                                                                                                          See specific descriptions
                                                                                                          on second page for age
Name:                                                                                                     requirements

Address:
City:                                                                                                     State:                                          Zip:
Email:                                                                                                    Phone:
Have you
volunteered with us                                                                                       If so, what did you
in the past?                                                                                              do?

Please check ONLY the positions you are interested in and AVAILABLE to volunteer for– your flexibility is much
appreciated! We need Avon Walk Volunteers to commit to the entire shift – please make sure you are available from the start
to finish of desired positions! Consider joining us for more than one shift. If you select more than one day, we will assign you
to shifts on every day you have signed up for that are available. Detailed descriptions of the positions are listed on the
second page.

Once you send your form in to the local Avon Walk office, you’ll hear from our Volunteer Coordinator within the week with
regards to the shifts you are assigned and additional details!


           Friday, June 3rd                                               Saturday, June 4th                                                  Sunday, June 5th
                    Event Eve                                                Opening Ceremony                                                     Wellness Village
            Hyatt Regency O’Hare                                       Soldier Field – Stadium Green                                                    Horner Park
12:15pm-8:30pm                                                    4:30am-8:00am                                                     6:30am-9:00am
        Event Eve                                                       Set-Up & Ceremony**                                               Tent Angels
1:15pm-8:30pm                                                                   Wellness Village                                                Closing Ceremony
      Medical Data Entry*                                                             Horner Park                                        Soldier Field – Stadium Green

3:00pm-9:00pm                                                     4:30pm-7:30pm                                                     12:00pm-5:00pm

        Evening Breakers                                                Tent Angels                                                       Ceremony & Wrap-Up**

            *Medical credential (MD, RN, etc.) required for this position. Please send in a copy of your license to the office with this form.
            **Moderate lifting involved with this shift.
Please tell us anything that you would like us to take into account when assigning you to a volunteer position:


__________________________________________________________________________________________________________________________________________________________________________________________________

Shift Locations
Event Eve will be located at Hyatt Regency O’Hare – 9300 W. Bryn Mawr Ave Rosemont, IL 60018
Opening & Closing Ceremony will be located at Soldier Field – 1410 S. Museum Campus Drive Chicago, IL 60616
Wellness Village will be located at Horner Park – 2741 West Montrose Avenue Chicago, IL 60618
Event Eve: All Volunteers must be at least 16 years old at Event Eve.
Set-Up – Assist in the overall set-up of tables, chairs, signage and other equipment & supplies for Event Eve.

Event Eve – Help check-in all Walkers and Crew members on this exciting day! The majority of Volunteers will
help in the check-in area by entering participants’ data into a simple lap top computer program, assigning tent
addresses to wristbands/luggage tags or by gathering the materials participants receive when they check-in.
Volunteers not in the check-in area may greet participants as they arrive at Event Eve, work closely with Avon Walk
Staff members to answer participant questions, aid the Avon Walk Shop with set up & restocking items for sale,
distribute fundraising rewards to participants who have reached certain donation levels, assisting staff with
registering participants for 2012 and more! Volunteers should be ready to jump in wherever needed!

Medical Data Entry – Assist with medical data entry. Volunteers should be comfortable working on a lap top
computer. *Medical credential (MD, RN, etc.) required for this position. Please send in a copy of your license to
the office with this form.

Evening Breakers – Support the Volunteer Coordinator by providing breaks to Volunteers who are working the full
day shift. You will be trained before taking over a position temporarily. Volunteers should be comfortable moving
around in any position and be flexible.

Opening Ceremony: All Volunteers younger than 16 years old must be accompanied by an adult at Opening Ceremony.
Set-Up and Ceremony – Help prepare and organize the Opening Ceremony site before the Walkers arrive.
Volunteers will be unloading boxes, setting up tables and chairs, moving signage & barricades, filling water bottles,
assisting Crew members load participant gear onto trucks, etc. We will also need assertive Volunteers to assist with
traffic duty. You will be providing direction to vehicles dropping off participants and assisting in maintaining traffic
flow. Others will help the staff manage the crowds of participants and spectators by directing participants to
Opening Ceremony. Once the Ceremony ends, all Volunteers will help break down the site. Volunteers should be
prepared to be on their feet all morning and be ready to help out wherever needed! **Moderate lifting is involved in
this shift.

Wellness Village: Volunteers of all ages welcome at the Wellness Village!
Tent Angels – Assist Walkers in putting up (on Saturday) or taking down (on Sunday) their tents. Great project for
large groups of Volunteers/Girl Scouts/Boy Scouts!

Closing Ceremony: All Volunteers younger than 16 years old must be accompanied by an adult at Closing Ceremony.
Set-Up and Ceremony – Help prepare and organize the Closing Ceremony site before the Walkers cross the finish
line. Volunteers will be unpacking boxes, lifting tables and chairs, moving signage & barricades, unloading
participant gear from the gear trucks, etc. Once the site is set up, Volunteers will assist with the following: provide
traffic direction to vehicles arriving at the Closing Ceremony site; cheer participants across the finish line; distribute
t-shirts, water & snacks to participants; aid the Avon Walk Shop with set up & restocking items for sale, oversee the
participant gear area and assist staff with registering participants for 2012. Volunteers should be prepared to be on
their feet all morning! **Moderate lifting is involved in this shift.

Ceremony and Wrap-Up – Be ready to help with any of the following: providing traffic direction to vehicles arriving
at the Closing Ceremony site; cheering participants into Closing at the finish line; distributing t-shirts, water &
snacks to participants; aiding the Avon Walk Shop with restocking items for sale; managing the participant gear
area, arranging participants into groups for Closing Ceremony; assisting staff with registering participants for 2012
and more! Volunteers will also assist with the break-down of the Closing Ceremony site and general clean-up once
the Event has come to a close (towards the end of the afternoon). Volunteers should be prepared to be on their
feet all afternoon and stay until the end of the shift! **Moderate lifting is involved in this shift.

								
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