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2011 Avon Walk for Breast Cancer Chicago Event Volunteer Sign-Up Form The Avon Walk for Breast Cancer Chicago is looking for volunteers. Interested in helping out? Please fill out the sign-up form below and return it as soon as possible. All shifts are handled on a first come, first served basis. We look forward to working with you and thank you for your support and enthusiasm in advance! Return this form via: Email, Mail or Fax Questions? Please call #773-248-3120 ext 19 Mail Email Fax Avon Walk for Breast Cancer Stacy.email@example.com #773-248-3540 Attn: Stacy Scrimgeour 4147 N. Ravenswood, Suite 300 Chicago, IL 60613 Date of Birth: See specific descriptions on second page for age Name: requirements Address: City: State: Zip: Email: Phone: Have you volunteered with us If so, what did you in the past? do? Please check ONLY the positions you are interested in and AVAILABLE to volunteer for– your flexibility is much appreciated! We need Avon Walk Volunteers to commit to the entire shift – please make sure you are available from the start to finish of desired positions! Consider joining us for more than one shift. If you select more than one day, we will assign you to shifts on every day you have signed up for that are available. Detailed descriptions of the positions are listed on the second page. Once you send your form in to the local Avon Walk office, you’ll hear from our Volunteer Coordinator within the week with regards to the shifts you are assigned and additional details! Friday, June 3rd Saturday, June 4th Sunday, June 5th Event Eve Opening Ceremony Wellness Village Hyatt Regency O’Hare Soldier Field – Stadium Green Horner Park 12:15pm-8:30pm 4:30am-8:00am 6:30am-9:00am Event Eve Set-Up & Ceremony** Tent Angels 1:15pm-8:30pm Wellness Village Closing Ceremony Medical Data Entry* Horner Park Soldier Field – Stadium Green 3:00pm-9:00pm 4:30pm-7:30pm 12:00pm-5:00pm Evening Breakers Tent Angels Ceremony & Wrap-Up** *Medical credential (MD, RN, etc.) required for this position. Please send in a copy of your license to the office with this form. **Moderate lifting involved with this shift. Please tell us anything that you would like us to take into account when assigning you to a volunteer position: __________________________________________________________________________________________________________________________________________________________________________________________________ Shift Locations Event Eve will be located at Hyatt Regency O’Hare – 9300 W. Bryn Mawr Ave Rosemont, IL 60018 Opening & Closing Ceremony will be located at Soldier Field – 1410 S. Museum Campus Drive Chicago, IL 60616 Wellness Village will be located at Horner Park – 2741 West Montrose Avenue Chicago, IL 60618 Event Eve: All Volunteers must be at least 16 years old at Event Eve. Set-Up – Assist in the overall set-up of tables, chairs, signage and other equipment & supplies for Event Eve. Event Eve – Help check-in all Walkers and Crew members on this exciting day! The majority of Volunteers will help in the check-in area by entering participants’ data into a simple lap top computer program, assigning tent addresses to wristbands/luggage tags or by gathering the materials participants receive when they check-in. Volunteers not in the check-in area may greet participants as they arrive at Event Eve, work closely with Avon Walk Staff members to answer participant questions, aid the Avon Walk Shop with set up & restocking items for sale, distribute fundraising rewards to participants who have reached certain donation levels, assisting staff with registering participants for 2012 and more! Volunteers should be ready to jump in wherever needed! Medical Data Entry – Assist with medical data entry. Volunteers should be comfortable working on a lap top computer. *Medical credential (MD, RN, etc.) required for this position. Please send in a copy of your license to the office with this form. Evening Breakers – Support the Volunteer Coordinator by providing breaks to Volunteers who are working the full day shift. You will be trained before taking over a position temporarily. Volunteers should be comfortable moving around in any position and be flexible. Opening Ceremony: All Volunteers younger than 16 years old must be accompanied by an adult at Opening Ceremony. Set-Up and Ceremony – Help prepare and organize the Opening Ceremony site before the Walkers arrive. Volunteers will be unloading boxes, setting up tables and chairs, moving signage & barricades, filling water bottles, assisting Crew members load participant gear onto trucks, etc. We will also need assertive Volunteers to assist with traffic duty. You will be providing direction to vehicles dropping off participants and assisting in maintaining traffic flow. Others will help the staff manage the crowds of participants and spectators by directing participants to Opening Ceremony. Once the Ceremony ends, all Volunteers will help break down the site. Volunteers should be prepared to be on their feet all morning and be ready to help out wherever needed! **Moderate lifting is involved in this shift. Wellness Village: Volunteers of all ages welcome at the Wellness Village! Tent Angels – Assist Walkers in putting up (on Saturday) or taking down (on Sunday) their tents. Great project for large groups of Volunteers/Girl Scouts/Boy Scouts! Closing Ceremony: All Volunteers younger than 16 years old must be accompanied by an adult at Closing Ceremony. Set-Up and Ceremony – Help prepare and organize the Closing Ceremony site before the Walkers cross the finish line. Volunteers will be unpacking boxes, lifting tables and chairs, moving signage & barricades, unloading participant gear from the gear trucks, etc. Once the site is set up, Volunteers will assist with the following: provide traffic direction to vehicles arriving at the Closing Ceremony site; cheer participants across the finish line; distribute t-shirts, water & snacks to participants; aid the Avon Walk Shop with set up & restocking items for sale, oversee the participant gear area and assist staff with registering participants for 2012. Volunteers should be prepared to be on their feet all morning! **Moderate lifting is involved in this shift. Ceremony and Wrap-Up – Be ready to help with any of the following: providing traffic direction to vehicles arriving at the Closing Ceremony site; cheering participants into Closing at the finish line; distributing t-shirts, water & snacks to participants; aiding the Avon Walk Shop with restocking items for sale; managing the participant gear area, arranging participants into groups for Closing Ceremony; assisting staff with registering participants for 2012 and more! Volunteers will also assist with the break-down of the Closing Ceremony site and general clean-up once the Event has come to a close (towards the end of the afternoon). Volunteers should be prepared to be on their feet all afternoon and stay until the end of the shift! **Moderate lifting is involved in this shift.
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