Shaping the Future of General Aviation

EXHIBITOR PROSPECTUS November 5-7, 2009 Tampa Convention Center Tampa, Florida www.aopa.org/summit Shaping the Future of General Aviation November 5-7, 2009 Tampa Convention Center Tampa, Florida Bigger, Bolder and Better Than Ever GA pilots, aircraft owners, aviation businesses, students, policy makers and enthusiasts will come to Tampa this November for the first AOPA Aviation Summit—a completely new take on AOPA’s annual convention gathering. AOPA has transformed its annual event into a collaborative and hands-on environment with more activities on the exhibit floor, groundbreaking discussions about policy making, training activities, and fun for the aviation community and enthusiasts alike. The exhibit hall at the Tampa Convention Center will still house hundreds of exhibitor booths, but will feature an all-new layout that will provide opportunities for product launches and other special events right in the middle of it all. The aircraft display at nearby Peter O. Knight Airport on Tampa’s Davis Islands will still host all the major airframe manufacturers, but it will highlight other aspects of general aviation. Even the social functions will have a new look and feel, with exciting new elements attendees have never seen before. In addition to exhibit changes, AOPA is revamping its educational offerings to bring everyone in general aviation to the table—regulators, industry and users—to discuss the major issues that affect everyone—flyers and nonflyers alike. The expanded educational program is designed to attract a larger share of the aviation market to an AOPA event than ever before. We’re expanding our horizons to bring you new business opportunities that you have never experienced before. Everything that matters to your business will be right here. Reserve your space today! “It’s all our convention has offered in the past and much more.” AOPA President Craig Fuller Be Part of the Future! www.aopa.org/summit 94% of attendees say seeing all of the latest products and newest aircraft is the #1 reason they attend More Opportunities to Interact with Your Prime Prospects AOPA is embarking on a large-scale promotion campaign to create more awareness of aviation and bring new faces to the AOPA Summit. This investment in General Aviation, combined with all of the new features in the Exhibit Hall, means more opportunities to grow your business. Some of the new features of AOPA Summit! • More Exclusive Exhibit Hall Hours • New Events on the Exhibit Hall Floor • New Interactive Displays in the Exhibit Hall “AOPA puts qualified prospects in front of our booth. An A+ quality show!” Beverly Elba Rescue Tape – Harbor Products, Inc. Carson City, Nevada Generate New Leads, Contacts and Sales Shape the future of your business by exhibiting at AOPA Aviation Summit. Take advantage of AOPA’s new opportunities to help you build your customer base with highly-qualified buyers. Qualified Buyers 85% 71% 53% of attendees have a private or commercial pilot’s certificate of attendees purchase products on-site of attendees own an aircraft Attendees are diverse and have a variety of needs 16% fly mostly for business fly for business and pleasure 28% 55% fly mostly for pleasure Research of AOPA Pilot subscribers conducted by Erdos and Morgan View an up-to-date floorplan at www.aopa.org/summit and contact Exhibit Manager at 301-695-2131 to reserve your space today. 66% of attendees fly more than 50 hours per year 10% 6% 201 or more hrs. 151–200 hrs. 3% 0 hrs. 18% 1–50 hrs. 31% 101–150 hrs. 32% 51–100 hrs. Promotion and Advertising Opportunities Product Demonstrations Want to demonstrate your product or service to several attendees at one time? Hold a product demonstration and AOPA will advertise it for you on the AOPA Web site and in the 2009 Official Program. More details on product demonstrations will be included in your confirmation kit. Lead Retrieval AOPA is proud to offer your company the opportunity to electronically track booth visitors. Attendees will have barcoded badges which you can swipe and later retrieve all of your visitors’ contact information. Follow up is easy with The Lead Retrieval System. Look for more information and order forms in your Exhibitor Confirmation Kit for this optional service. New events and features give your company a wider range of sponsorship opportunities to choose from and a wider audience to see your products and services. Please see the enclosed sponsorship menu for more information. Media Opportunities Make headlines and showcase your latest product innovations at AOPA Aviation Summit. AOPA will provide a free news conference suite to you on a space-available basis. Whether you are announcing a new product, improvements to existing product lines, or just trying to increase product awareness, consider the benefits of holding a news conference at AOPA Aviation Summit. More details will be included in your confirmation kit. Advertising Drive traffic to your exhibit. Ads in the AOPA Aviation Summit 2009 Official Program, given to every registrant, directs attendees to your exhibit, providing you the extra exposure needed to gain an edge over your competitors. A range of sizes and ad formats are available to meet all budgets. For a choice position, return the enclosed program advertising form today. Sponsorships Boost visibility and sales. Sponsorship at AOPA Aviation Summit is an excellent way to create brand recognition and prompt new sales. A variety of sponsorship packages are available or customize one to meet all of your marketing goals and produce the maximum exposure throughout the convention. Contact Your Sales Representative to Customize a Sponsorship Package Today: Exhibit Manager (301) 695-2131 Indoor/Outdoor Exhibit Display Types of Exhibitors Priority-One Exhibitors: Exhibitors who purchase sponsorship opportunities in advance will get first choice of booth space. Booth Fees Include: • Space rental, pipe and drape in Exhibit Hall. • Booth sign in Exhibit Hall. • Listing in Official Program. • Company listing, logo and description in AOPA’s online Exhibitor Directory with links directly to your company’s Web site. • Five badges per 10' x 10' booth space. • Free admission to seminars. • Exhibitors’ Reception. • Security when Exhibit Hall is closed. Booth space fee does not include furniture, electricity, carpet or telecommunication costs. These services must be ordered using the forms in the Service Manual. Please note the exhibit hall floor IS NOT carpeted. Priority-Two Exhibitors: Exhibitors who exhibited at the 2008 AOPA Expo will get second choice of booth space. Priority-Three Exhibitors: Exhibitors who exhibited at any of the 2004 – 2007 AOPA Expos will get third choice of booth space. Priority-Four Exhibitors: All exhibitors who do not fit the above criteria will get fourth choice of booth space. Indoor Exhibit Booth Fees 10' x 10' non-corner exhibit booth 10' x 10' corner exhibit booth Four-booth island Six-booth island Eight-booth island Ten-booth island Public service organization booth $1,980 $2,480 $9,920 $13,880 $17,840 $21,800 $525 Indoor Exhibit Schedule Note New Hours! Exhibit Hall Hours Nov 5 Nov 6 Nov 7 Thursday Friday Saturday 10:00 am – 6:00 pm 10:00 am – 5:00 pm 10:00 am – 4:00 pm Move-in for Exhibit Hall Nov 3 Nov 4 Tuesday Wednesday 1:00 pm – 5:00 pm 8:00 am – 5:00 pm AOPA reserves a certain number of booth spaces for public service organizations. Only those organizations that are non-profit and use aviation for charitable works will be considered for these booths. Public service booths are located outside an entrance to the Exhibit Hall. Move-out for Exhibit Hall Nov 7 Nov 8 Saturday Sunday 4:00 pm – Midnight 9:00 am – Noon “For the first time we will be reaching outside the aviation community to welcome the public into all that general aviation has to offer.” Outdoor Exhibit Fees Aircraft Type LSA SE Piston, Glider, Piston-Heli SE TurboProp, Single Turbine-Heli, SE Jet, ME Piston, D-Jet, Piper Jet, Cirrus-Vision Citation Mustang, Epic Elite, All ME Turbo Props All Other ME Jets Aircraft Space Price $1,000 $1,400 Aircraft Display Schedule Note New Hours! Aircraft Display Exhibit Hours Nov 5 Nov 6 Nov 7 Thursday Friday Saturday 9:00 am – 5:00 pm 9:00 am – 5:00 pm 9:00 am – 4:00 pm AOPA President Craig Fuller $1,800 Arrival for Aircraft Display Nov 3 $2,200 Tuesday Before 8:00 pm “Sales generated as a result of the show make the time and expense of doing the show well worth it.” Mary Strauser Recurrent Training Center, Inc., Savoy, Illinois $2,400 Tent spaces, mobile showroom spaces, and motor coach office spaces are available at an additional cost. Please see reservation form for details or call (301) 695-2131. All aircraft display exhibitors must check in with the FBO, at the Peter O. Knight Airport before 8:00 pm on Tuesday, November 3. All arriving after that time will NOT be admitted into the aircraft display per the airport’s instructions. Move-In for Aircraft Display Aircraft may be positioned in the display area as they arrive on Monday and Tuesday. Final display aircraft positioning will begin at 9:00 am Wednesday and be completed by noon. Deliveries of freight, furniture, tent set-up and assembly of expanded displays may begin at noon and must be completed by 5:00 pm Wednesday. Complex displays needing extra time can be authorized through the AOPA Aviation Summit office at (301) 695-2131. Aircraft Display Fees Include: • Listing in Official Program. • Company listing, logo and description in AOPA’s online Exhibitor Directory with links directly to your company’s website. • • • • Five badges per aircraft display space. Free admission to seminars. Exhibitors’ Reception. Security when Aircraft Display is closed. Fees for space do not include: • • • • Electric Phone or data lines Tents, furniture, carpet Air-conditioning Move-out for Aircraft Display Exhibitors may begin to break down their displays on Saturday, November 7 at 4:00 pm. Aircraft that will be departing Saturday night may be removed from the display as soon as practical after 4:00 pm. Be Part of the Future! www.aopa.org/summit November 5-7, 2009 Tampa Convention Center Tampa, Florida Schedule of Events TUESDAY, NOvEMBER 3 1:00 pm – 5:00 pm 1:00 pm 9:00 pm – 5:00 pm Exhibitor Registration Exhibitor Move-in Deadline for Aircraft Display Exhibitors to Check-in with the FBO at the Peter O. Knight Airport Shaping the Future of General Aviation Reserve today! Prime space at this exciting event is going quickly! WEDNESDAY, NOvEMBER 4 Exhibitor Registration 7:30 am – 6:00 pm 8:00 am – 5:00 pm 9:00 am – 11:30 am 6:30 pm – 8:00 pm Exhibitor Move-in Final Aircraft Display Positioning Exhibitor Reception THURSDAY, NOvEMBER 5 Exhibitor Registration 8:00 am – 6:00 pm 9:00 am – 10:00 am 9:00 am – 5:00 pm 10:00 am – 6:00 pm 11:00 am – 4:00 pm 12:00 pm – 1:30 pm Summit Session Aircraft Display Open Exhibit Hall Open Forums Opening Luncheon www.aopa.org/summit “AOPA’s event is ‘everything’ for aircraft. No other single source compares!” Andrew Elwood Essex, CT Member #03704378 FRIDAY, NOvEMBER 6 8:00 am – 5:00 pm 9:00 am – 10:00 am 9:00 am – 5:00 pm 10:00 am – 5:00 pm 11:00 am – 4:00 pm 6:30 pm – 9:00 pm Exhibitor Registration Summit Session Aircraft Display Open Exhibit Hall Open Forums Friday Night Party SATURDAY, NOvEMBER 7 8:00 am – 4:00 pm Exhibitor Registration 9:00 am – 10:00 am 9:00 am – 4:00 pm 10:00 am – 4:00 pm 11:00 am – 4:00 pm 4:00 pm – 12:00 am 6:00 pm – 9:00 pm SUNDAY, NOvEMBER 8 9:00 am – 12:00 pm Summit Session Aircraft Display Open Exhibit Hall Open Forums Exhibitor Move-out Saturday Night Event Exhibitor Move-out Other exciting events are in the works so check the Summit Web site often for updates. www.aopa.org/summit