CCF-May-20101

							Crockett Community Foundation Board Meeting                                           1
Thursday, May 6, 2010

1 - CALL TO ORDER - WELCOMING REMARKS FROM THE CHAIR

The meeting was called to order at 7:00 PM by CCF Chairperson Karen Peterson. Board
members Bud Burlison, Danielle Fugere, Chris Goehe, Erin Mullen-Brosnan, Robert Muzinich
and Karen Peterson were present. Emma Sutton was absent. Also present was office secretary
Jeanne Owens. Interested citizens in attendance were: Howard Adams, James Easterday,
Daniella Easterday, Jay Gunkleman, Jeff Hicks, Beverly Hill, Marcie Humphrey, Ruth James,
Aimee Lohr, Susan McCall, Dolores Morales, Linda Nolan, Kent Peterson, Dan Robertson,
Virginia Rozeboom, Mary Wais, Ron Wilson.

2 - PUBLIC AND BOARD COMMENT ON NON-AGENDA ITEMS

Karen Peterson reported that many small non-profits may be in jeopardy of losing their non-
profit status, because they do not realize that groups reporting $25,000 or less in income must
file a form 990-N with the IRS. She will get the word out to Crockett non-profits.

Chris Goehe reported that several worthy grant application were up for consideration, but
funding potential is limited due to ConocoPhillips refusal to renew the Good Neighbor
Agreement. Chris said that he would be looking to fund more traditional grants, and grants for
infrastructure. Karen Peterson also felt the board needed to evaluate the sort of leveraging
effect foundation dollars would have on potential projects

3 – CONSIDER MICROGRANT FUNDING APPROVAL

A microgrant request in the amount of $880 was received from the Crockett Museum and
Historical Society to host a Memorial Day celebration in the Park. The microgrant
subcommittee recommended full funding for this request. Chris Goehe made a motion to
make a grant to the Crockett Museum and Historical Society in the amount of $880. Danielle
Fugere seconded the motion, and the motion carried with 5 ayes and Erin Mullen-Brosnan
abstaining.

4 - CONSIDER FUND-RAISING ASSISTANCE APPROVAL

Karen Peterson reported on the following fundraising assistance pre-approval requests:

The Crockett Carquinez Fire Fighters Association is requesting that they be placed on the
fundraising assistance calendar for their May Fill the Boot donation drive. Chris Goehe made
a motion to approve the Crockett Firefighters Association for their April fundraising event.
Erin Millen-Brosnan seconded the motion, and the motion carried unanimously.

The Crockett Community Services District is requesting that they be placed on the November
fundraising calendar for a Dinner Dance to earn money for renovations to the Legion Hall.
Danielle Fugere made a motion to approve the Crockett Community Services District for their
November fundraising event. Erin Mullen-Brosnan seconded the motion, and the motion
carried unanimously.

The Carquinez Middle School PTSA is requesting that they be placed on the May fundraising
calendar for their Open House BBQ. Erin Mullen-Brosnan made a motion to approve the
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Carquinez PTSA for their May fundraising event. Chris Goehe seconded the motion, and the
motion carried unanimously.

The Crockett Swim Team is requesting that they be placed on the fundraising calendar for
their June Swim-a-Thon. Erin Mullen-Brosnan made a motion to approve the Crockett Swim
Team for the June fundraising calendar. Robert Muzinich seconded the motion, and the
motion carried unanimously.

The Crockett Swim Team is requesting that they be placed on the fundraising calendar for
their June Pancake Breakfast. Danielle Fugere made a motion to approve the Crockett Swim
Team for the June fundraising calendar. Erin Mullen-Brosnan seconded the motion, and the
motion carried unanimously.

The Carquinez 8th grade class is requesting that they be placed on the fundraising calendar for
their June promotion dance. Robert Muzinich made a motion to approve the Carquinez 8th
grade class for the June fundraising calendar. Erin Mullen-Brosnan seconded the motion, and
the motion carried unanimously.

The following fundraising assistance deposits were approved unanimously.

Organization: Crockett Boy Scouts           Organization: Crockett Lion’s Club
Event:        Pancake Breakfast             Event:        Corned Beef & Cabbage Dinner
Amount:       $2,652.13                     Amount:       $2,275.85

Organization: John Swett Band Boosters      Organization: CREEC
Event:        Crab Feed                     Event:        Spring Plant Sale
Amount:       $3,034.25                     Amount:       $1,996.98


5 – ORAL GRANT PRESENTATIONS

Danielle Fugere reported that there is $55,000 available for regular grants and $95,000
available for capital improvement grants.

Crockett Community Services District – Kent Peterson

The Crockett Community Service District is requesting $45,000 to be used for an engineering
design for Legion Hall renovations.

Crockett Recreation Department – Ron Wilson

The Crockett Recreation Department is requesting $8,690 to be used to fund free summer
entertainment events (summer concerts series, movies in the park, and music for the
Oktoberfest).

Crockett Chamber of Commerce – Jeff Hicks

The Crockett Chamber of Commerce is requesting $23,500 to be used to fund the July Sugar
Town Festival, the October Zombie Haunted Hotel, and the December Downtown Holiday
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tree lighting. There was a question asking whether the Chamber could still afford to put these
events on using money already committed from other sources if those funds were
supplemented with microgrants from the CCF. Jeff Hicks felt that the one event hit hardest
using this scenario would be the Sugartown Festival.

Crockett Recreation Department – Ron Wilson

The Crockett Recreation Department is requesting $336,856 to be used to replace the
plumbing and deck at the Crockett Swimming Pool. East Bay Regional Parks has already
committed $204,177 for this project.

John Swett Education Foundation – James Easterday

The John Swett Education Foundation is requesting $14,994.36 to publish an in-depth history
book of Crockett and its surrounding towns. These books would be sold, with all proceeds
going directly to the John Swett Education Foundation to benefit local schools.

Crockett Museum & Historical Society – Virginia Rozeboom

The Crockett Museum and Historical Society is requesting $12,528 to be used to update the
kitchen at the Crockett Museum.

6 – ROCC UPDATE

Jay Gunkleman gave brief ROCC update. He reported that they are seeking grants from other
sources, including East Bay Regional Parks.

7 – CPS FUNDING REQUEST FOR STREETLIGHT REPLACEMENT

Kent Peterson reported that 5 decorative street lights have been repaired at a cost of $2,123.00.
Crockett Public Services had been granted $10,000 to be used as a revolving fund to maintain
and replace the 30 decorative streetlights located in the downtown area. The account is now
almost out of money. Chris Goehe made a motion that the CPS revolving fund be replenished
with $5,000, with money coming out of the Loring Avenue account. Bud Burlison seconded
the motion, and the motion carried unanimously.

Bud Burlison suggested that we utilize the money set aside for downtown upgrades to fund
this and other types of projects in the downtown. Jay Gunkleman felt that the money set aside
for downtown upgrades should be used for capital improvements. After a lengthy discussion,
it was the consensus of the Board to meet with the Unocal Settlement Committee.

8 – CONOCOPHILLIPS GOOD NEIGHBOR NEGOTIATIONS AND FUNDING FOR
    MEDIATION

Karen Peterson reported that the CCF is hosting a town meeting on Monday, May 17. Julia
Meng from Communities for a Better Environment will be the guest speaker. They will give a
comprehensive update on ConocoPhillips Good Neighbor Negotiations at that time.
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In light of the fact that ConocoPhillips has refused to renew the good neighbor agreement,
Chris Goehe reported that the Crockett Rodeo Good Neighbor Agreement committee is
considering mediation. The cost of mediation is approximately $400 to $500 per hour, to be
divided equally between the two parties. Danielle Fugere reported they are exploring other
options for mediation. It was the consensus of the Board that the committee be authorized to
spend up to $2,000 to cover the cost of mediation.

9 – DISCUSS MEETING WITH C&H

Chris Goehe and Karen Peterson met with Kim Merritt, C&H refinery manager, on April 13,
to discuss future funding. It was a productive meeting, and they felt that it was his intention to
continue funding. He did mention that the CCF could help C&H by publicizing their
contributions to the town.

10 – APPROVE STANDARD RATE FOR VOLUNTEER HOURS USED TO
     CALCUALTE SWEAT EQUITY

It was brought to the attention of the Board that different organizations use different standards
to calculate sweat equity. It was the recommendation of the Project Funding Committee that
the standard rate for volunteer hours be $15.00 per hour. Robert Muzinich made a motion to
accept the Project Funding Committee recommendation of $15.00 per hour as a standard for
volunteer hours. Danielle Fugere seconded the motion, and the motion carried unanimously.

11 – REVIEW CCF LOGO IDEAS

There were samples of several ideas for a new CCF logo, designed by Cyndee Bogard. Karen
Peterson asked the Board to review them and e-mail her with input.

12 – DECEMBER 2010 ELECTION

The Benicia League of Women Voters will be handling our election, and a contact for their
services has been signed. Candidate petitions are available and are due on or before July 31.

13 – REPORT ON 444 LORING AVENUE

Chris Goehe reported that a hearing is scheduled for May 17. Plans for the projects are
available for review on the CCF website.

14 – TREASURER’S REPORT AND APPROVAL OF INVOICES FOR PAYMENT

Danielle Fugere presented the Treasurer’s report through April 2010. Total income was
$5,719.54, expenses were $3,305.54, and total distributions were $6,128. Total liabilities and
equity were $3,922,481.26. Chris Goehe made a motion to approve the Treasurer’s report.
Robert Muzinich seconded the motion, and the motion carried unanimously. Jeanne Owens
reported that Chris Sargent had called and would be delivering the May biannual payment
from Crockett Cogeneration on Tuesday, May 11.
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15 – SECRETARY’S REPORT AND APPROVAL OF MINUTES

Robert Muzinich reported on correspondence received in March and presented minutes from
the April Board meeting. Chris Goehe made a motion to approve the Secretary’s report and
April minutes. Erin Mullen-Brosnan seconded the motion, and the motion carried
unanimously.

16 – PRESIDENT’S REPORT

Chris Goehe reminded everyone that there was going to be an election in December 2010, and
that the CCF is looking for qualified candidates.

17 – COMMITTEE REPORTS

Project Funding Committee - Karen Peterson reported that the Project Funding Committee had
met to review fundraising deposits and final reports. They also discussed standard monetary
rate for volunteer hours.

Community Outreach – Karen Peterson reported that the Newsletter is complete, and has been
mailed out.

18 – FUTURE AGENDA ITEMS

Discuss and Determine Grant Package; Report on Town Meeting, ConocoPhillips Good
Neighbor Agreement Negotiation; Update of Meetings with C&H; December 2010 election;
ROCC Update; Summer Meeting Schedule

19 – BOARD AND PUBLIC COMMENT

Chris Goehe reported that Ed Tannenbaum has been ill and in the hospital, but is doing better
and should be home soon.

20 – ADJOURNMENT TO JUNE 3, 2010

Karen Peterson adjourned the meeting at 9:00 PM until Thursday, June 3, 2010. The meeting
will be held at the Port Costa School.

Respectfully submitted,



Jeanne Owens
Office Secretary