Operational Agreement

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					SENIOR PROGRAMME OFFICERS
 3rd PERIODICAL ROUND TABLE
           MEETING


            JUNE- 2010
                    CONTENT
   Regulatory framework

   Introduction of the “Programme Management Guidelines”
    (particularly PIM, Turkish version, SPO webpage etc.)

   Better understanding of the “Sensitive Post” concept in
    DIS institutions

   Information on the Irregularity and Irregularity Reports

   Workflow on how to follow the procedure for the
    preparation of Progress & Monitoring Reports


CFCU-3rd SPOs Round Table Meeting-June 2010                    2
                    WHAT HAVE BEEN DONE CONCERNING
                    TO SPO SUPERVISION UNTIL NOW? (1)

   1st Round Table Meeting held on 28th and 30th April
    2009
   “The Self Assessment Sheet Briefing” held on 21st
    May 2009.
   “The SPOs Self Assessment Analysis Report” for
    2007 NP was prepared in June 2009
   This report was approved by the PAO and published
    at the CFCU website as a summary, on 10th July 2009
   Accordingly, the NAO and NIPAC were informed on
    the report by the PAO.

CFCU-3rd SPOs Round Table Meeting-June 2010               3
                    WHAT HAVE BEEN DONE CONCERNING
                    TO SPO SUPERVISION UNTIL NOW? (2)

   At the same time, the relevant SPOs were informed by the PAO
    on the results/scores of assessment, they obtained, via official
    letter dated 11th August 2009.

   “The spot check visits” to the SPO offices were realized
    between June and December 2009 by the CFCU.

   Among the 33 offices, 26 offices have been visited personally
    by the CFCU

   “Aide Memoire” was prepared by the CFCU.

   Revised/updated versions of the Self Assessment Sheets and
    Workload Analysis were received from the 2007 SPOs on May
    2010.

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                    WHY WE ARE DOING THESE?
                    WHAT IS THE LEGISLATIVE BACKGROUND?


 A. The requirements [selected indicative] of the IPA Regulation –
     1085/2006 and its Implementing Regulation – 718/2007 for
     management and control

 B. IPA IR Article 11.3, Operational Agreement between PAO and
     SPOs.

      Where specific persons have been given responsibility for an
      activity in relation to the management, implementation and
      control of programmes, the beneficiary country shall enable
      such persons to exercise the duties associated with that
      responsibility, including in cases where there is no
      hierarchical link between them and the bodies participating in
      that activity.


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                    WHY WE ARE DOING THESE?
                    WHAT IS THE LEGISLATIVE BACKGROUND?



 C. Template for Self-Assessment Sheets

 D. PAO Analytical Report of SPO Self Assessment and Follow-Up
   on-the-spot Assessment by PAO services under Article 11.3.
   and as input to Article 27 Statement of Assurance by NAO.

    In accordance with Article 25(5), the national authorising officer shall
     make an annual management declaration, which shall take the form of
     a statement of assurance to be presented to the Commission by 28
     February each year. He shall forward a copy of the statement of
     assurance to the competent accrediting officer.

    The statement of assurance shall be based on the national authorising
     officer's actual supervision of the management and control systems
     throughout the financial year.

CFCU-3rd SPOs Round Table Meeting-June 2010                                 6
                     WHY WE ARE DOING THESE?
                     WHAT IS THE LEGISLATIVE BACKGROUND?


E. Senior Programme Officer (SPO) – Clarity of function
Pursuant to article 75(3) of the IPA IR, PAO shall designate officials within
the national administration as SPOs.

Under the overall responsibility of the PAO concerned, SPOs shall carry out
the following tasks:

   be responsible for the technical aspect of the operations within line
   ministries,

   assistthe PAO in the good and timely preparation and implementation
   of operations at technical level,

   bein charge of the coordination within each priority axis set down in the
   beneficiary country’s project proposal.

 CFCU-3rd SPOs Round Table Meeting-June 2010                                    7
                    PROGRAMME MANAGEMENT
                    GUIDELINES

      SPO Webpage

      Unofficial Turkish translations of PIM&POG

      PIM - Programme Implementation Manual

      POG - Programme Operational Guide


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CFCU-3rd SPOs Round Table Meeting-June 2010   9
CFCU-3rd SPOs Round Table Meeting-June 2010   10
                    Programme Management Guidelines


Part 1 - Programme Implementation Manual (PIM)
         “Program Uygulama El Kitabı”

Part 2 - Project Operational Guide (POG)
         “Program Yürütme Rehberi”

   PIM & POG were translated into Turkish.

   Unofficial Turkish translations have been sent to
    the 2007 and 2008 SPOs on 19.04.2010.

CFCU-3rd SPOs Round Table Meeting-June 2010             11
                    Programme Implementation
                    Manual (PIM) – Key Issues (1)

   Strategic level overview and key skills. WHO and WHAT

   To reflect the current Instrument for Pre-Accession Assistance
    (IPA) framework

   To describe clearly and accessibly the complete DIS structure and
    the role/contribution of all stakeholders

   To incorporate the Operational Agreement into the PMG

   To stress the importance of avoiding Last minute Contracting
CFCU-3rd SPOs Round Table Meeting-June 2010                          12
                                    Programme Implementation
                                    Manual (PIM) - Key Issues (2)
    Programming Phase                                                                   Implementation Phase
  -Commission Services
                                                                                                    -Commission Services
  - NIPAC
  - Line Ministries and Agencies                                                                    -CFCU
                                                                                                    -Line Ministries and Agencies

                                                                                                        Working Document
                                                                                                     (Programme Document 1)
  Annual Enlargement Strategy                                                                           Quarter 4 in Year N-1
  Regular Report and Negotiations

                                                 Ex-post Evaluation of Financing                                                          Commission Decision
                                                           Agreement                                                                      Marking the budgetary
                                                         N+3 and beyond                                                                       commitment
    Accession Partnership (AP)
                                                                                                                                            Quarter 3 in Year N
                                          Expiry and closing Audit of Financing
                                                       Agreement
                                                   After N+3 generally
      9th Development Plan
      Negotiation Framework                                                                                                               Financing Agreement
                                                                                                                                        Country’s agreement with the
                                                                                                                                                Commission
                                          Monitoring and Assessment Reports
                                          On clusters of Financing Agreement in
                                                                                                                                              Qr. 3-4 in Year N
                                                   years N+2 and N+3



                                                               Implementation – Tenders,                                               Financing Agreement
                                                               Contracts and Management                                               National Fund delegation
                                                             Derived directly from Project fiches                                   agreement with Implementing
                                                                    Years N+1 and N+2                                                        Agency
                                                                                                                                      Quarter 1 in Year N+1


CFCU-3rd SPOs Round Table Meeting-June 2010                                                                                                                13
                        Programme Implementation
                        Manual (PIM) - Key Issues (3)
                                      Programming




           Evaluation                               Identification




         Implementation                             Formulation




                                       Financing




CFCU-3rd SPOs Round Table Meeting-June 2010                          14
                    Programme Implementation
                    Manual (PIM) –Key Issues (4)
Programming
The purpose of the programming phase is to identify and
agree the main objectives and priorities for financial
cooperation.
Identification
In this phase, the line ministries and agencies are required
to formulate project ideas through Project Identification
Sheets.
Formulation
In this phase, the line ministries and agencies are required
to formulate PFs related to the approved project proposals.
Financing
This phase ends with the signature of the FA.
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                    Programme Implementation
                    Manual (PIM) – Key Issues (5)
Implementation
  Preparation of project documents which describe define inputs and
   describe actions to be financed:
      o   ToR for technical assistance (TA)
      o   Technical Specification (TS) for supply of goods
      o   Guidelines for applicants for grant scheme (GS)
      o   Contracts for twinning programmes
      o   Detailed design for works
   Tendering and contracting to select the service provider applying
    open and fair competition methods
   Project implementation and contract administration which is the
    phase where project activities are implemented and disbursements
    accordingly executed
   Monitoring to assess implementation performances and
    achievements in order to take corrective actions

CFCU-3rd SPOs Round Table Meeting-June 2010                            16
                    Programme Implementation
                    Manual (PIM) – Key Issues (6)

Evaluation
   The aim of evaluation is to assess the impact
    of the project, if the objectives have been
    achieved, and to learn lessons by identifying
    shortcomings and mistakes that occurred
    during the implementation, in order to
    improve the execution of future projects.



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                    Programme Implementation
                    Manual (PIM) - Key Issues (7)

Decentralised Implementation System
  The purpose of the DIS is to provide the
   appropriate legal and administrative framework
   for the transfer of responsibilities for the
   implementation of the EU funded programmes
   from the EC to the partner countries.




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                    Programme Implementation
                    Manual (PIM) - Key Issues (8)
    DIS Actors/Institutions
   Competent Acrediting Officer (CAO)
   National IPA Coordinator (NIPAC)
   Financial Co-operation Committee (FCC)
   National Fund (NF)
   National Authorising Officer (NAO)
   Central Finance and Contracts Unit (CFCU)
   Programme Authorising Officer (PAO)
   Senior Programme Officers (SPO)
   Transition Assistance and Institution Building
    Committee (TAIB Committee)
CFCU-3rd SPOs Round Table Meeting-June 2010          19
                    Programme Implementation Manual
                    (PIM) – Key Issues (9)

     The SPO shall be                            Human
    responsible for ensuring
    that an adequate                           Resources
    organisation, with sound
    internal procedures, is
                                              Requirements
    established within his/her
    line Ministry or Agency
    staffed by an appropriate
    number of qualified
    personnel to enable
    him/her to carry out the
    implementation of EU-
                                                 Ethics
    funded projects in a                         Policy
    timely, effective and
    efficient manner.




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                    Conflict of Interest

   The SPO and SPO Team should be
   careful about conflict of interest

As CONFLICT OF INTEREST;
 During preparation of TS/Market Survey,

 Evaluation Committee members.




CFCU-3rd SPOs Round Table Meeting-June 2010   21
                    ETHICS

PIM Section 9.3 Ethics Policy
The SPO and SPO Team should be careful
  about ethic clauses

As ETHICS;
 Appointment policy towards potential
  tenderers in the market
 Same ethic rules applicable with the CFCU

CFCU-3rd SPOs Round Table Meeting-June 2010   22
                    Project Operational Guide
                    (POG) – Key Issues
POG supports the PIM. It is comprised of a detailed set of
guidelines on how to carry out all of the activities; including
instructions, checklists, standard formats, etc.

Basic Principles
   Common Advertising Rules
   Common Tendering Rules
   Common Technical Evaluation Rules
   Common Contract Participation, Evaluation and Award
    Rules


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                    Project Operational Guide (POG) -
                    Procurement Procedures (1)

Basic Procedures
 Contract Types

 Contract Values

 Checklist for a procurement procedure

 Timescale for a procurement procedure




CFCU-3rd SPOs Round Table Meeting-June 2010             24
                      Project Operational Guide (POG) -
                      Procurement Procedures (2)

         Table-1: Which Procedure to Use according to PRAG
SERVICES     ≥ €200,000                   1.< €200,000 but > € 10,000 FWCs     ≤ €10,000
             International restricted     2.Competitive negotiated procedure   Single tender
             tender procedure


SUPPLIES     ≥ €150,000                   <€150,000 but      <€60,000 but      ≤ €10,000
             International open tender    ≥60,000            > €10,000         Single tender
             procedure                    Local open         Competitive
                                          tender             negotiated
                                          procedure          procedure

WORKS        1.≥€5,000,000                <€ 5,000,000 but   < € 300,000 but   ≤ €10,000
             International open           ≥ €300,000         > € 10,000        Single tender
             tender procedure             Local open         Competitive
             2.International restricted   tender             negotiated
             tender procedure             procedure          procedure



CFCU-3rd SPOs Round Table Meeting-June 2010                                                    25
                    SENSITIVE POSTS (1)

At the level of SPO office,
 inventory of sensitive post and

 the corresponding policy



to mitigate the risk involved in the positions identifying
as sensitive must be in line with

         “Sensitive Post Policy Paper”



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CFCU-3rd SPOs Round Table Meeting-June 2010   27
                    SENSITIVE POSTS (2)

A sensitive function is;

   any post within the SPO office whose
   occupant could cause adverse effect to
   the integrity and functioning of the
   institution by virtue of the nature of his/her
   responsibility.


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                           SENSITIVE POSTS (3)

   Sensitive functions forms an important part
    of internal control system.

   Identification of a function as sensitive does
    not question the integrity of the jobholder.

   Concentrate on the functions where the risk
    of fraud or misuse of funds or highly
    sensitive information for personal gain is
    significant.
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                    SENSITIVE POSTS (4)

   It aims,
     o   to develop a sound management system and
         internal control system to establish a list of
         functions where there is a risk that a failure to
         perform them correctly for each post could
         seriously harm the interests of the SPOs’ functions.

     o   protect EU/TR financial interests against fraud and
         misuse and raises the awareness among the staff
         when performing their mission.


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                    SENSITIVE POSTS (5)

A post can be characterised as being sensitive:
a) by the nature of the activity itself. This could be the case for all
   activities where a high degree of personal judgement is involved
   when taking decisions, e.g. experts taking decisions in the area of
   procurement or contracts, with regard to policy-making and
   negotiation or in areas where there is a relatively high degree of
   freedom to act and/or where supervision levels might be low; or
   sometimes the private assumptions on the personal capacity of the
   experts in the system.

b) by the context in which the activity is carried out. This could apply to
   functions dealing with policy-making where officials might be subject
   to pressure to disclose sensitive information and where disclosure
   might harm the interests of the ministry.


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                    MANAGING SENSITIVE
                    POSTS (1)
    In the Ministry, the responsibility for
    identifying and managing sensitive
    functions rests with

    Senior Programme Officer

    who is responsible for ensuring that
    adequate internal control systems are in
    place.
CFCU-3rd SPOs Round Table Meeting-June 2010    32
                     MANAGING SENSITIVE
                     POSTS (2)
 Step 1: Define            Step 2: Assess the
 whether a post            extent to which
                                                         Step 3: Take
 should be                 controls and
                                                         appropriate
 considered                checks are in
                                                         measures to
 sensitive by              place to mitigate
                                                         strengthen
 nature or context         the risks
                                                         controls
 taking into               identified for the
 account of the            posts considered
 risks involved            as sensitive




                                                                        Accept the risk
                       Step 5: Decide
                       whether to accept        Step 6:
    Step 4:            this remaining           Evaluate
    Assess the         level of risk or, if     the
    remaining          necessary, to            remaining
    risk levels        enhance the              risk level
                       control                  again.
                       mechanisms                                       Go to Step 3
                       already in place.


CFCU-3rd SPOs Round Table Meeting-June 2010                                        33
                    Criteria for defining
                    SENSITIVE POSTS (1)
Factors contributing to the sensitivity of a function:

   Decision-making capacity
   Capacity to influence decisions
   Relations with third parties outside the Ministry
    (Contractors, Beneficiaries, grantees, CFCU, EU Delegation
    etc.)

   Regular access to confidential information.
   High-level of specialised expertise
CFCU-3rd SPOs Round Table Meeting-June 2010                      34
                    Criteria for defining
                    SENSITIVE POSTS (2)

Fields of activity which may be sensitive:

 Financial management
 Contract management

 Human Resource Management

 IT Management

 Administration


CFCU-3rd SPOs Round Table Meeting-June 2010   35
                    Criteria for defining
                    SENSITIVE POSTS (3)
The SPO shall designate which of its positions are sensitive.
In designating sensitive positions, SPO shall include positions whose
duties require, provide for, or encompass:

 Director General
 Assistant to a Director General
 Head of Unit
 Head of Human and/or Financial Resources Unit
 Authorising Officer
 IT Expert(s)
 Security Officer
 Administrative Assistant
 Others




CFCU-3rd SPOs Round Table Meeting-June 2010                             36
                    SENSITIVE POSTS:
                    MITIGATING CONTROLS

Control chain by internal controls such as,
        •   Segregation of duties
        •   “Four-eyes” control principle
        •   Supervisory activities
        •   IT control mechanisms
        •   Checklists for administrative controls (included
            in the PMG)
      Or any control or position that makes it
      nearly possible to committ fraud.

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                            Irregularity and Fraud

The SPO, as the Irregularity Officer:

               Irregularity                                                 Fraud
 Irregularity means any infringement of a provision    Fraud means any intentional act or omission relating
 of Community or Turkish law (including, FAs,          to:
 Operational Agreements) resulting from an act or            The use or presentation of false, incorrect or
 omission by an economic operator (employee,                 incomplete statements or documents, which has
 natural or legal persons or other bodies recognised         as effect the misappropriation or wrongful
 by national law), which has, or would have, the             retention of funds from the general budget of
 effect of prejudicing the general budget of the             the European Communities or from the state
 Communities or the state budget of Turkey by                budget of Turkey,
 charging an unjustified item of expenditure to the          Non-disclosure of information in violation of a
 budget.                                                     specific obligation, with the same effect,
                                                             The misapplication of funds for purposes other
                                                             than those for which they are originally granted




   Reaction                      Reporting                Reaction                     Reporting


CFCU-3rd SPOs Round Table Meeting-June 2010                                                                     38
                    Irregularity Reports/Procedures

 Definitions

 Why do we report?
 When do we report?

 How do we report?

 Other responsibilities




CFCU-3rd SPOs Round Table Meeting-June 2010       39
                   Definitions of Irregularity

   PIF Regulation
 Article 1(2) of Council Regulation 2988/95 on
 the protection of the European Communities
 financial interests
  IPA Implementing Regulation

  Article 2 (6) of Commission Regulation
 718/2007
  IPA Framework Agreement

  Article 28(4)(a)
CFCU-3rd SPOs Round Table Meeting-June 2010      40
                    Irregularities

IPA Implementing Regulation- Article 7(3) (h):
“the definitions of irregularity …shall be laid down in the framework
agreement.”

IPA Framework Agreement- Article 28(4)(a):
Irregularity shall mean any infringement of a
provision of applicable rules and contracts
resulting from an act or an omission by an
economic operator which has, or would have,
the effect of prejudicing the general budget of
the European Union by charging an unjustified
item of expenditure to the general budget.
CFCU-3rd SPOs Round Table Meeting-June 2010                        41
                    Elements of Irregularity

 an  economic operator
 an act or an omission

 infringement of applicable rules and
  contracts
 charging an unjustified item of
  expenditure to the general budget
 actual or possible effect of prejudicing the
  general budget of the European Union
CFCU-3rd SPOs Round Table Meeting-June 2010    42
                    Irregularities

   In practice,
    Irregularity is something not regular
    and many events, regardless of its
    effects on the EU/TR financial interests,
    may be asked to be reported!...




CFCU-3rd SPOs Round Table Meeting-June 2010   43
                    Source of Irregularities

   Disclosure of information that affect the
    principle of open and fair competition
   Hidden a conflict of interest
   Collusion with a tenderer
   Inappropriate use of equipment/material
    supplied
   Submission of provisional/final acceptance
    of goods report false or incorrect information
    in relation quantities and TS
CFCU-3rd SPOs Round Table Meeting-June 2010      44
                    Fraud

 IPA Framework Agreement- Article 28(4)(b):
 Fraud shall mean any intentional act or omission
relating to:
     o   the use or presentation of false, incorrect or incomplete
         statements or documents, which has as its effect the
         misappropriation or wrongful retention of funds from the
         general budget of the European Communities or budgets
         managed by, or on behalf of, the European Communities;
     o   non disclosure of information in violation of a specific
         obligation with the same effect;
     o   the misapplication of such funds for purposes other than
         those for which they are originally granted.


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                    Why do we report?

IPA Implementing Regulation (718/2007) Article 19,
IPA Framework Agreement Article 28:
 (1) The Beneficiary shall ensure investigation and effective
treatment of suspected cases of fraud and irregularities and
shall ensure the functioning of a control and reporting
mechanism …In the case of suspected fraud or irregularity,
the Commission shall be informed without delay.
(2) Furthermore, the Beneficiary (country) shall take any
appropriate measure to prevent and counter any active or
passive corruption practices at any stage of the
procurement procedure or grant award procedure or during
the implementation of corresponding contracts.

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                    Why do you report?

Operational Agreement
   Article 6- Responsibilities of the Senior Programme Officers
    The immediate reporting of any determined/suspicious irregularity to
    the CFCU and, where non detected, the preparation and submission of
    a monthly “Zero” Irregularity Report to the CFCU,

   Article 16 (2) Reporting
    SPO shall submit to the CFCU the information, on a monthly basis by
    the 5th working day of the following month, on any
    determined/suspicious irregularities that may have occurred or, if
    none then, the submission of a “Zero” Irregularity Report

    Annex 1- Declaration of the Senior Programme Officer
    to submit monthly irregularity reports to the CFCU in accordance with
    the forms forwarded by the CFCU

CFCU-3rd SPOs Round Table Meeting-June 2010                               47
                    When do we report? (1)

Immediate Reporting:
As the Irregularity Officer, SPO should report
all the irregularities detected within the SPO
office or by the SPO and reported irregularities
by the line ministry immediately to the PAO
(CFCU) by using the standard form.
All the documents certifying that irregularity
was committed should be annexed to the
irregularity report.
CFCU-3rd SPOs Round Table Meeting-June 2010   48
                    When Do We Report? (2)

 Monthly Reports: The information and documents
gathered about the irregularity after immediate report will
continue to be reported by SPO to CFCU and NAO (NF)
via monthly reports until the irregularity is resolved by using
the standard form together with the Progress Report.
  Zero Irregularity Report: If there is not a specific
irregularity reported in a quarter, not only from the SPOs
but also from own activities and LMs activities regarding
the projects in the FAs, the Zero Irregularity Report,
prepared by SPO should be submitted to the PAO by the
tenth day of the month following the end of each quarter by
using the standard form.
CFCU-3rd SPOs Round Table Meeting-June 2010                  49
                    How do we report? (1)


 Programme Management Guidelines-
Programme Implementation Manual (PIM)
8.6.Reporting Irregularities

Operational Agreement-
Annex 3- Template Irregularity Reports

CFCU-3rd SPOs Round Table Meeting-June 2010   50
                    How do we report? (2)
                                FLOW
                                                       AFCOS



       SPO                  CFCU              NAO/NF   OLAF



                                                        EUD



CFCU-3rd SPOs Round Table Meeting-June 2010                    51
                         How do we report? (3)



     TEMPLATE
   IRREGULARITY
      REPORT*


 *Extracted from the Operational Agreements- Annex 3

CFCU-3rd SPOs Round Table Meeting-June 2010            52
                    Other Responsibilities

PIM   8.4.1
The SPO, as the Irregularity Officer at the SPO Office
level, will inform staff and final beneficiaries about:
  o Irregularities classification
  o Preventive actions
  o Reaction to irregularities and to omissions

   PIM 8.6.3

      The Irregularity Officer should ensure that the
  irregularities reported by the staff is registered to
  irregularity register and is submitted to the PAO together
  with the measures taken by SPO.
CFCU-3rd SPOs Round Table Meeting-June 2010               53
                   PROGRESS & MONITORING
                   REPORTS (PMRs)
   Decision of Joint Monitoring Committee
    Meeting (Jan. 2009)
        Reports submitted quarterly basis
             Q1-2010: January, February, March 2010
             Q2-2010: April, May, June 2010
             ….

        Template of monthly “Progress Reports” submitted
         to the CFCU and the bi-annual “Monitoring Reports”
         submitted to the EUSG by the Beneficiary
         Institutions were merged
        New Progress and Monitoring Report formed
CFCU-3rd SPOs Round Table Meeting-June 2010            54
                  Which Projects?

   Disbursement deadline (DD) of the
    programme did not expire

   The projects under;
      2005 NP (DD: 30.11.2010 with exceptions)
      2006 NP (DD: 30.11.2010 with exceptions)

      IPA (DD: n+2+2+1 with exceptions)



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                  New PMRs via
                  Electronic Media (1)

   No more hardcopies/signatures

   Preparation / circulation via electronic media

   The developed system will send e-mails to
    parties in accordance with the workflow



CFCU-3rd SPOs Round Table Meeting-June 2010      56
                  New PMRs via
                  Electronic Media (2)
   Basic Project data and other information on the PMRs automatically filled
      Reference number /Title of project

      Budget / contracted / disbursed amounts

      Expiry dates, beneficiary institution/SPO details



   Beneficiaries will only fill the essay part of the report
      Indicators

      Activities

      Current Problems & Risks

      Anticipated Problems & Risks

      Planned Activities



   The PMRs for the 2nd quarter of 2010 will be submitted electronically by
    the Beneficiaries which the electronic media will be operational in July.

CFCU-3rd SPOs Round Table Meeting-June 2010                               57
                    Workflow

     INSTITUTIONS                             ACTIONS
       The Beneficiary
                                   Prepare / Revise / Approve
       Institutions
       EUSG                        Approve / Reject / comments

       CFCU                        Approve / Reject / comments

       National Fund               Preview / Comment via e-mail

       EU Delegation               Preview / Comment via e-mail
CFCU-3rd SPOs Round Table Meeting-June 2010                       58
                    Role of SPO

   Main responsibility to prepare/revise PMRs
   Approve the report in the system not later than
    the 5th working day of the following month of
    each quarter period (i.e. the reports for 1st
    Quarter 2010 - January-February-March 2010-
    shall be filled till )
   “Irregularity Report” and/or “Zero Irregularity
    Report” should be prepared and signed hard
    copies submitted to the CFCU
CFCU-3rd SPOs Round Table Meeting-June 2010      59
                    How to use new electronic
                    system?
   User Name and Password given to
        Each SPO & one contact person
        EUSG, NF, EU Delegation
   Reports status can be seen at any time by
    each party
        At the Beneficiary/ at the EUSG/ at the CFCU/
         completed
   Only the party who is in the queue to
    revise/comment the report will have the
    authority to make revisions to the report

CFCU-3rd SPOs Round Table Meeting-June 2010         60
                    Project under the 2005 NP
                    (General - III)




CFCU-3rd SPOs Round Table Meeting-June 2010     61
                    SPO Screen (1)




       To get into the project details, click on the reference number (as
       in the left column)

       To see the history of each project (rejections, comments,
       approvals) click the lens icon at right.

CFCU-3rd SPOs Round Table Meeting-June 2010                                 62
                    SPO Screen (2)




CFCU-3rd SPOs Round Table Meeting-June 2010   63
                    SPO Screen (3)




CFCU-3rd SPOs Round Table Meeting-June 2010   64
                    PMR Cycle History




CFCU-3rd SPOs Round Table Meeting-June 2010   65
                    Next Step?

   Letters will be sent for asking the
    contact details of the new users
   Usernames and passwords will be
    given
   Training will be organised in June
   Then the system will be functional


CFCU-3rd SPOs Round Table Meeting-June 2010   66
                            THANK YOU FOR YOUR
                                ATTENTION




CFCU-3rd SPOs Round Table Meeting-June 2010      67

				
DOCUMENT INFO
Description: Operational Agreement document sample