Guide for new faculty members in by ghkgkyyt

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									    Guide for new
faculty members in
Arts and Science
                    Introduction ................................................................................ 3




Table of Contents
                    Office of the Dean ...................................................................           4

                    Associate Deans and Administrative Units ...........                                             5
                           Associate Dean, Academic Programs .........................                               5
                           Associate Dean, Research and Graduate Studies ....                                        5
                           Associate Dean, Academic Facilities ...........................                           5
                           Associate Dean, Student Academic Services .............                                   5
                           Administrative Services .................................................                 6
                           Faculty Development Unit ............................................                     6

                    Important Policies for New Faculty ..........................                                    7
                          Professional Development Allowance .......................                                 7
                          Moving Allowance ...........................................................               8

                    Health and Safety Responsibilities .............................. 9

                    Getting Started .........................................................................        11
                           Immigration information ................................................                  11
                           Start-up accounts ............................................................            11
                           Teaching load ....................................................................        12
                           Induction procedures .....................................................                12
                           Medicare card ..................................................................          12
                           Social Insurance Number (SIN) ...................................                         12
                           Driver’s license and vehicle registration ....................                            12

                    New Faculty Orientation ...................................................                      14

                    General Guidelines for Grant Applications ............ 15

                    Guidelines for Preparing the Contract Renewal
                    Application ..................................................................................   18

                    University Resources ............................................................                21
                          Concordia University Faculty Association (CUFA) .                                          21
                          Human Resources ...........................................................                21
                          Libraries .............................................................................    21
                          Centre for Teaching and Learning Services (CTLS) .                                         21
                          Daycare Centres .............................................................              21
                          Bookstore and Computer Store .................................                             21
                          Concordia Portal and e-mail account ........................                               22

                    Welcome to Montreal ..........................................................                   23

                    Administrative Structure ................................................... 27

                    Appendix A: Arts and Science Administrative Forms ....... 28




                                                  Guide for new faculty members in Arts and Science                       2
                                                       The
                                                                                                   From its roots as a teaching institution, Concordia has developed a strong
Introduction

                                                                                                   research profile that builds upon the expertise represented in its faculty. Sixty-
                                                                                                   six research chairs in a variety of disciplines explore the cutting edge of their




                                                               University
                                                                                                   fields and bring this experience with them into the classroom. This burgeoning
                                                                                                   research environment allows Concordia’s professors and students to collabo-
                                                                                                   rate both within and without of the University in research centres, platforms
                                                                                                   and networks.



                                                                     and                           An institution with a rich history that is growing in size and reputation,

                                         Photo: John Londoño
                                                               the
                                                                                                   Concordia is a dynamic first choice for globally-minded students and professors



                                                                     Faculty
                                                                                                   who wish to participate in a first-class learning environment. The university spon-
                                                                                                   sors a wide array of cultural, athletic and community events. Its art galleries, film
                                                                                                   screenings, concert hall, and lectures are an integral part of the city’s cultural life.

                                                                                                   Map of SGW campus                                         Map of Loyola campus

               About Concordia University                                                          About the Faculty of Arts and Science

               Concordia University’s reputation as one of Canada’s most dynamic and innova-       The Faculty of Arts and Science was created in July 1977 through the merger of
               tive universities has its roots in over 180 years of pursuing academic excellence   the former Loyola Faculty of Arts and Science, the former Sir George Williams
               and student success. This tradition of individual empowerment, discovery, and       Faculty of Arts, and the former Sir George Williams Faculty of Science. The
               leadership building was developed by the University’s founding institutions—        Faculty consists of 26 academic departments, colleges, institutes, and schools as
               Loyola College and Sir George Williams University—and continues to flourish         well as more than a dozen research centres.
               locally, nationally, and on the global stage.
                                                                                                   The Faculty is committed to responsible and innovative leadership in develop-
               The vibrancy of the Concordia community reflects its urban and multicultural        ing and disseminating knowledge and values and encourages constructive social
               environment in the heart of Montreal. This openness to the world and to new         criticism. We achieve these objectives through inclusive and accessible academ-
               ideas inspires the University to develop an international approach to learn-        ic programs which stress a broad-based, interdisciplinary approach to learning.
               ing, research, and social responsibility. Concordia is a diverse community, well    We are dedicated to superior teaching and research supported by excellence
               equipped to meet the challenges of a globalized world. It has established formal    in scholarship and creative activity, and a tradition of service to the community.
               linkages with 70 institutions in 29 countries on five continents, and its student   The Faculty serves many interdependent academic communities in an urban
               body is one of the most diverse in Canada.                                          environment where students and faculty can pursue their shared commitment
                                                                                                   to lifelong learning.
               The University currently employs over 2,000 academic personnel, including full-
               time and part-time professors, many of whom are professionals drawn from the
               artistic community, high-tech industries, and the business world. Through their
               wide range of experience, these professors ensure that Concordia students will
               receive broad exposure to qualified professionals in their chosen areas of study.
               In addition, Concordia offers a wide range of cooperative education opportuni-
               ties, where students integrate their academic studies with work experience.




                                                                                                                     Guide for new faculty members in Arts and Science            3
                                        Welcome
Office of the Dean

                                                                                                Office of the Dean


                               from                                                             The Office of the Dean is located on the Loyola campus in the Administration



                                                                         Interim Dean
                                                                                                Building (AD), room 328. There is also an office on the SGW campus in the
                                                                                                Hall Building (H), room 5.

                                                                                                Joanne Locke, Interim Dean



                                                                           Joanne
                                                                                                Tel: 514-848-2424 ext. 2080
                                                                                                dean.artsci@concordia.ca

                                                                                                Barbara Harris, Executive Assistant to the Dean



                                                                            Locke
                                                                                                Tel: 514-848-2424 ext. 2083          Barbara.Harris@concordia.ca
                                                                                                Barbara oversees and administers the daily operation of the Dean’s offices,
                                                                                                including the associate deans’ offices, liaises on behalf of the Dean with the
                                                                                                Director of Administrative Services, the Principal Director of Development and
                                                                                                the Managers of Student Academic Services.
                                                Photo: PBL Photography




                                                                                                Heather Adams-Robinette, Assistant to the Dean
                                                                                                Tel: 514-848-2424 ext. 2081         hadams@alcor.concordia.ca
                                                                                                Heather’s main responsibility is overseeing the full-time faculty hiring process,
                                                                                                including tenure track, extended term appointments, limited term appointments,
                                                                                                visiting scholars and research appointments, in accordance with the CUFA col-
                                                                                                lective agreement and University policies.
                     Dear Colleagues,
                                                                                                Maria Battaglino, Executive Secretary to the Dean
                     You have joined Concordia University and the Faculty of Arts and           Tel: 514-848-2424 ext. 2080        mariacb@alcor.concordia.ca
                     Science at a very exciting time. This year has seen the Faculty’s          Maria is the contact person for scheduling appointments with the Dean and all
                     former dean, David Graham, named the University’s new Provost and          engagements involving the Dean.
                     Vice-President, Academic Affairs. We have also just appointed a new
                     President, Judith Woodsworth, who will start at approximately the          Rhonda Binsley, Office Assistant
                     same time as you do. Although I am serving in an interim capacity, I       Tel: 514-848-2424 ext. 2086        rbinsley@alcor.concordia.ca
                     will always do my utmost to be available should you wish to speak or       Rhonda provides general office support to the Executive Assistant and Assistant
                     meet with me and I am certain that our new dean will do the same.          to the Dean and frontline reception for the Dean’s office.

                     This Guide is intended to be a resource tool as you begin – and in         Lynn Roy, Communications Advisor
                     some cases continue in a different capacity – your career at               Tel: 514-848-2424 ext. 5002        lynn.roy@concordia.ca
                     Concordia University. It has been designed to address the most             Lynn works with the Dean’s office to assist in the development and implemen-
                     pressing concerns of new faculty members, and my hope is that you          tation of communication and marketing strategies. She is also the Faculty’s
                     will find it both helpful and informative. Please let us know whether it   media contact and can assist departments and faculty members in organizing
                     has answered your needs. I look forward to meeting you again follow-       and publicizing events and successes.
                     ing your arrival at Concordia!


                                                                                                                 Guide for new faculty members in Arts and Science       4
Associate Deans


                  A
                          s you spend more time in the Faculty, you will quickly become aware of       Michele Kaplan, Research Facilitator (Humanities and Social
                          the importance of the entire Decanal team. This includes not only the        Science)
                          immediate Dean’s Office staff but also dedicated members of the Faculty      Tel: 514-848-2424 ext. 2071 michekap@alcor.concordia.ca
                  in the offices of four Associate Deans and our administrative units.
                                                                                                       Office of the Associate Dean, Academic Facilities
                  Office of the Associate Dean, Academic Programs                                      (AD 532-1, Loyola campus)
                  (AD-306, Loyola campus)
                                                                                                       This office coordinates all aspects of the facilities planning and management of
                  This office handles all matters relating to curriculum changes and develop-          the Faculty’s space and assists with the coordination of space and building plans,
                  ment for the Faculty Curriculum Committee (FCC), Arts and Science Faculty            the implementation of space changes, and with departmental moves. The
                  Council, the School of Graduate Studies, the Academic Programs Committee             Associate Dean also oversees the operations of the Academic Technology unit,
                  (APC), and Senate. The office also handles all matters relating to academic unit     which includes the Arts and Science Learning Centre.
                  and program appraisals and ensures that the Faculty’s information is up to date
                  in both the University’s Undergraduate and Graduate Calendars.                       Justin Powlowski, Associate Dean
                                                                                                       Tel: 514-848-2424 ext. 5664 powlow@alcor.concordia.ca
                  Joanne Locke, Associate Dean
                  Tel: 514-848-2424 ext. 2084 jlocke@alcor.concordia.ca                                Sue O’Connell, Assistant
                                                                                                       Tel: 514-848-2424 ext. 4462          soc@alcor.concordia.ca
                  Michael Jordan, Assistant
                  Tel: 514-848-2424 ext. 2088         Michael.Jordan@concordia.ca                      Office of the Associate Dean, Student Academic
                                                                                                       Services (AD-302, Loyola campus)
                  Office of the Associate Dean, Research and Graduate
                  Studies (AD-532-7, Loyola campus)                                                    This office deals with admissions, advising, and all other administrative tasks
                                                                                                       concerning the undergraduate students in the Faculty, as well as graduate stu-
                  This office helps to coordinate strategic research and graduate recruitment          dent recruitment and admissions. The office has eight undergraduate academic
                  planning in the Faculty. It supports faculty and student research activities by      counselors and one graduate admissions coordinator who are available to
                  organizing grant production workshops and assisting in the preparation of            answer questions and provide guidance to students.
                  external funding applications. The office also provides internal funding in aid of
                  individual and collaborative research, scholarly publication, conference organiza-   M. Catherine Bolton, Associate Dean
                  tion and travel.                                                                     Tel: 514-848-2424 ext. 5686 cbolton@alcor.concordia.ca

                  Graham Carr, Associate Dean                                                          Cindy Parkinson, Administrator
                  Tel: 514-848-2424 ext. 4327 gcarr@alcor.concordia.ca                                 Tel: 514-848-2424 ext. 3132 parkins@alcor.concordia.ca

                  Lori Dupuis, Assistant                                                               Isabelle Lacelle, Manager, Admissions and Enrolment (AD 215)
                  Tel: 514-848-2424 ext. 2089         lori@alcor.concordia.ca                          Tel: 514-848-2424 ext. 2085  isabelle.lacelle@concordia.ca

                  Teresa Hackett, Research Facilitator (Science)                                       Nick Michailidis, Manager, Advising and Retention (AD 201)
                  Tel: 514-848-2424 ext. 5001 thackett@alcor.concordia.ca                              Tel: 514-848-2424 ext. 2101 nick@alcor.concordia.ca




                                                                                                                                   Guide for new faculty members in Arts and Science        5
Administrative Units

                       Administrative Services (AD 5th floor, Loyola campus)                                  Sita Zarrabian, Budget Assistant (AD 523)
                                                                                                              Tel: 514-848-2424 ext. 2094         szarrabi@alcor.concordia.ca


                       T
                              his office is responsible for the financial planning and the monitoring of      Sita is responsible for the Humanities sector.
                              the Faculty’s operating, capital, and certain restricted funds. The unit also
                              administers the academic personnel portfolio, including matters related         The budget assistants support the Director in budget control and planning for
                       to the CUFA (full-time faculty) and CUPFA (part-time faculty) collective agree-        the Faculty. They are also the contact persons for questions pertaining to the
                       ments. Furthermore, the office is responsible for the maintenance and updating         professional development allowance, moving allowance, faculty sabbatical allow-
                       of the Faculty’s electronic filing system.                                             ance and conference travel.

                       Dan Parillo, Director (AD 532-5)                                                       Faculty Development Unit (AD 320, Loyola campus)
                       Tel: 514-848-2424 ext. 5742          dparillo@alcor.concordia.ca
                       Dan manages the financial planning and monitoring of the Faculty’s operating           This unit is responsible for planning and implementing the Faculty’s fundraising
                       and capital budgets and restricted funds as well as overseeing Canadian Foun-          and donor development initiatives and for developing a strong Faculty-based
                       dation for Innovation (CFI) grants and other research accounts, including the          development team and alumni strategy. The unit works closely with the Office
                       start-up grants given to new faculty members. He also oversees the Faculty’s           of the Vice-President, Advancement and Alumni Relations.
                       academic personnel portfolio, including matters related to the CUFA and
                       CUPFA collective agreements.                                                           Simon Bensimon, Principal Director of Development
                                                                                                              Tel: 514-848-2424 ext. 4384 simonben@alcor.concordia.ca
                       Andie Zeliger, Faculty Affairs Administrator (AD 524)
                       Tel: 514-848-2424 ext. 2090          azeliger@alcor.concordia.ca                       Khoba Sysavane, Administrative Assistant
                       Andie assists the Director of Administrative Services on matters relating to           Tel: 514-848-2424 ext. 7835 ksysavan@alcor.concordia.ca
                       the CUFA Collective Agreement; most particularly matters relating to leaves
                       (sabbatical, maternity & parental, without salary), contract renewal, tenure and       Lori Abramowitz, Development Officer
                       promotion. She serves as a resource person for academic departments, for               Tel: 514-848-2424 ext. 4387 loria@alcor.concordia.ca
                       faculty members and for the Faculty Personnel and Tenure Committee.
                                                                                                              Linda Bell, Development Officer
                       Matina Skalkogiannis, Human Resources Assistant (AD 522)                               Tel: 514-848-2424 ext. 2093 linda.bell@concordia.ca
                       Tel: 514-848-2424 ext. 2091         matinas@alcor.concordia.ca
                       Matina assists the Director of Administrative Services and the Faculty Affairs         Derek Linetsky, Alumni Officer
                       Administrator with all human resource matters, including matters involving full-       Tel: 514-848-2424 ext. 5629 Derek.Linetsky@concordia.ca
                       time faculty and part-time faculty.

                       Maureen Doheny, Budget Assistant (AD 528)
                       Tel: 514-848-2424 ext. 2097        doheny@alcor.concordia.ca
                       Maureen is responsible for the Social Science sector.

                       Meghan Donovan, Budget Assistant (AD 526)
                       Tel: 514-848-2424 ext. 3321        meghadon@alcor.concordia.ca
                       Meghan is responsible for the Science sector.




                                                                                                                                        Guide for new faculty members in Arts and Science        6
Important Policies

                     Professional Development Allowance                                                     bursement of airfare or train fare, please note that the original passenger ticket
                                                                                                            stub is required.
                     Who qualifies for professional development allowance?
                                                                                                            A Travel Voucher must be completed once flight arrangements have been made
                     All tenured and tenure track professors are entitled to claim the professional         with one of the University’s travel agents (see Appendix A). The Travel Voucher
                     development allowance (PDA). This entitlement applies to extended term                 must be submitted to the Administrative Services Office, AD-530, Loyola. Please
                     appointments (ETAs), but not limited term appointments (LTAs). The annual PDA          note that tickets will not be released by the travel agent until an approved Travel
                     allocation is $1,500. This amount may be carried forward for one year only to          Voucher has been received.
                     provide a maximum of $3,000 in the second year.
                                                                                                            Reimbursement of other expenditures
                     Allowable expenditures
                                                                                                            For items valued in excess of $1,000 (including taxes): A purchase
                     The PDA is made available for legitimate expenditures related to the profes-           requisition must be used in accordance with the Purchasing Policy (CFO-20). The
                     sor’s teaching or research activities. Allowable expenses include professional         completed requisition must then be forwarded to the Administrative Services
                     memberships, books, journals, equipment, supplies, conference registration fees        Office for approval. If the purchasing policy is not followed, Financial Services
                     and related travel and accommodation costs. A maximum of two claims may be             will not reimburse your expenses. All equipment must be delivered through
                     made per fiscal year. Note: The PDA cannot be used to pay for salaries or honoraria.   Distribution Services. This enables the University to tag it for inventory
                                                                                                            purposes.
                     Key dates
                                                                                                            For items under $1,000: Please forward an expense claim to the Adminis-
                     In each year, receipts must be dated April 1st or later to be eligible for reim-       trative Services Office. Proof of payment must be provided in order to receive
                     bursement. All claims for each fiscal year must be received in the Administra-         reimbursement. Acceptable proof of payment includes:
                     tive Services Office by April 15th of the following year.
                                                                                                                        •     the customer copy of a credit card slip or the original credit card
                     Expense claim form                                                                                       statement;
                                                                                                                        •     cash register slips, official receipts from companies, or the cus-
                     The Administrative Services Office has created a simplified form to claim                                tomer copy of money orders;
                     expenses (see Appendix A). Complete this form only and staple it inside an                         •     the original cancelled cheque if the purchase was made by cheque.
                     Expense Report, which requires only your name, signature (on the back), and
                     the approval of your departmental Chair. Please forward it to the Administra-          Please note that photocopies will not be accepted, and receipts should be
                     tive Services Office, AD-530, Loyola. Note: To expedite the claim process, receipts    attached in the same order as they are listed. Also, Financial Services requires
                     should be taped (not stapled) onto a separate sheet of paper.Translation must be       the titles and authors of all books and publications for which reimbursement
                     provided for receipts that are in a language other than English or French.             is requested. Finally, it is possible to credit grant accounts directly for expenses
                                                                                                            that have already been incurred. To do so, a signed memo requesting the
                     Reimbursement of travel                                                                transfer must be provided along with a copy of the grant report highlighting the
                                                                                                            charge.
                     All travel expenses reimbursed by the University must be in accordance with
                                                                                                            The above is made available to assist Arts and Science faculty members. In the event of a discrepancy
                     the Policy for Travel and other Allowable Expenses (CFO-3). If the travel policy is
                                                                                                            between the information provided above and an official University policy, the University policy will prevail.
                     not followed, Financial Services will not reimburse your expenses. For reim-




                                                                                                                                                Guide for new faculty members in Arts and Science                           7
Important Policies

                     Moving Allowance                                                                   Conditions

                     Eligibility                                                                        Faculty members who resign before the end of their contract will be required
                                                                                                        to refund a portion of the moving/travel expenses paid on his/her behalf. The
                     Concordia University provides funds to new tenure-track faculty members            amount will be proportionate to the balance of their contract not served. It
                     who are relocating to the Montreal area. Moving expenses (including the faculty    may be deducted from the final salary payment.
                     member’s transportation) are reimbursed as follows:
                                                                                                        Claiming Expenses
                             •     up to $5,000 CDN for moves of less than 2,500 km
                                                                                                        All allowable expenses may be claimed on an Expense Report that is available
                             •     up to $6,000 CDN for the remainder of the North American             from the departmental staff. Original receipts, tickets, and invoices must be
                                   continent                                                            submitted in order to claim expenses.

                             •     up to $7,000 CDN for Europe & Central America                        Please contact the appropriate Budget Assistant in the Administrative Services
                                                                                                        Office if you have any questions.
                             •     up to $9,000 CDN for the rest of the world
                                                                                                        The above is provided to assist Arts and Science faculty members. In the event of a discrepancy between the
                                                                                                        above information and an official University policy, the University policy will prevail.
                     Reimbursable Expenses

                     The Faculty of Arts & Science will reimburse the following expenses, up to         For your convenience, the University has an arrangement with Meldrum Movers
                     the limit detailed above, in accordance with University policies:                  (Allied Van Lines) whereby we will arrange to pre-pay the cost of your move
                                                                                                        up to your moving allocation. You are then responsible for any costs incurred
                             •     the cost of house-hunting trips to the new location (up to a maxi-   above that amount. Meldrum may be reached at 514-481-1122. Although this
                                   mum of 7 days);                                                      option is simpler in terms of payment, there is no obligation to use Meldrum
                                                                                                        when arranging for your move and it is highly recommended that you consult
                             •     traveling costs (including a reasonable amount spent for airfare,    several companies prior to making a final decision.
                                   meals and lodging) while the employee and members of the
                                   employee’s household were moving from the old residence to the       For additional assistance with moving, you may also contact Mr. Scott
                                   new residence;                                                       Conrod, Managing Director of Québexpertise. We have retained this company
                                                                                                        to assist you with any questions you may have regarding housing, schools, or
                             •     the cost to the employee of transporting or storing household ef-    social services in the Montreal area. You are welcome to contact Mr. Conrod by
                                   fects while moving from the old residence to the new residence;      phone at 514-262-3101 or by e-mail at sconrod@videotron.ca.

                             •     the cost of moving personal items such as automobiles, boats, or
                                   trailers;

                             •     reasonable temporary living expenses while waiting to occupy the
                                   new, permanent accommodation (up to a maximum of 7 days).




                                                                                                                                          Guide for new faculty members in Arts and Science                           8
Environment Health and Safety

                                The Environmental Health & Safety Office (EH&S) promotes, supports and              Biosafety Manual:
                                evaluates the development and maintenance of a safe and healthy work environ-
                                ment, as well as a sound environmental management program to enhance the            http://web2.concordia.ca/EHS/pdf/hm/biosafety.manual.pdf
                                teaching, research and service mission of the University. It provides services to
                                individuals and departments to assist them in carrying out the responsibilities     Emergency Procedures Manual:
                                assigned to them through legislation and university policy.
                                                                                                                    http://web2.concordia.ca/EHS/pdf/ps/emergency.manual.2007.pdf
                                EH&S provides the following services essential to academic activities:
                                                                                                                    Management of hazardous materials from storage to waste
                                    •    hazardous waste management;
                                    •    safety training and information;                                           Waste disposal procedures:
                                    •    risk assessments and hazard control;
                                    •    fire prevention;                                                           http://web2.concordia.ca/EHS/hm/chemdisposal.html
                                    •    injury, incident and hazard investigation and follow-up.
                                                                                                                    Storage of chemicals:
                                There are several policies related to the work of the EH&S office, including the
                                Environmental Health and Safety Policy found at:                                    http://web2.concordia.ca/EHS/pdf/hm/storing.chemicals.pdf

                                http://secretariat.concordia.ca/policies/vrs/en/VRS-40.pdf.                         EH&S offers a number of health and safety trainings and workshops:

                                For other related policies, visit the official policies website at:                 http://web2.concordia.ca/EHS/training/index.html
                                http://secretariat.concordia.ca/policies/
                                                                                                                    EH&S also has detailed guides to health and safety for staff, and faculty with
                                Please find information and links to available services below:                      laboratory responsibilities:
                                                                                                                    http://web2.concordia.ca/EHS/faculty/index.html
                                Internal certification
                                                                                                                    Concordia is a leading University for sustainability and offers a number of initia-
                                Researchers are asked to register their research projects involving chemical        tives and programmes:
                                products, radioisotopes, biological materials and lasers with the EH&S Office.      http://web2.concordia.ca/EHS/su/index.html
                                Once the application is reviewed, EH&S will issue a certificate based on the
                                activities and materials used.                                                      A list of EH&S Office main contacts for Arts & Science Faculty can be found on
                                                                                                                    the next page.
                                http://web2.concordia.ca/EHS/pdf/hm/approval.application.pdf

                                Safety manuals to guide researchers and students

                                Radiation Safety Manual:

                                http://web2.concordia.ca/EHS/pdf/hm/Radiation_Safety_Manual.pdf




                                                                                                                                              Guide for new faculty members in Arts and Science           9
                Contact Person                        Extension   Information on
EH&S Contacts



                Stephanie Corcoran                      5915      A&S point person
                Health and Safety Manager (Loyola)/               General information, internal certification, inspections, training,
                Biosafety Officer                                 reporting incidents and hazards

                Nabil Bissada                           4896      Hazardous materials and radiation
                Manager, Hazardous Materials/
                Radiation Safety Officer

                Darren Dumoulin                         5638      Emergency plans
                Senior Advisor on
                Emergency Management

                Lorena Boju                             5008      Biosafety
                Biosafety/Lab Safety Technician

                Gurnam Manku                            8752      Chemical inventory system
                Inventory Control Technician

                Normand Lanthier                        4357      Fire and public safety inquiries
                Fire/Public Safety Officer

                Jenn Davis                              5202      Sustainability
                Sustainability Coordinator

                Louise Hénault-Ethier                   7351      Recycling
                Environmental Coordinator

                Susan Magor                             4876
                Director




                                                                                    Guide for new faculty members in Arts and Science   10
Getting Started

                  Immigration information                                                              The Faculty will reimburse to a maximum of $2,295 the costs incurred by you
                                                                                                       (the faculty member) in applying for the required immigration documents.
                  If you are not a Canadian citizen or a permanent resident, you will be required
                  to go through an immigration process. You will also be expected to apply for         If you require any assistance with these initial immigration proceedings, or
                  Permanent Resident status within the three years of your first probationary          information on applying for Permanent Resident status, you are encouraged
                  appointment and you cannot obtain tenure without it. If your position carries        to contact Ms. Donna Stewart in the Office of the Provost and Vice-President,
                  tenure on appointment, tenure will take effect only when permanent residency         Academic Affairs. Ms. Stewart may be reached at 514-848-2424 ext 3680 or by
                  becomes effective.                                                                   email at donnas@alcor.concordia.ca.

                  For your initial entry into Canada, you will require a Certificat d’acceptation du   Start-up funds for new faculty
                  Québec (c.a.q.). This is a validation of temporary employment issued by
                  Quebec’s Ministère de l’Immigration et Communautés culturelles (MICC). This must     All new faculty members receive a start-up grant of $15,000, up to $5,000 of
                  be issued before the Canadian consular office approves your request for a            which may be used for the purchase of computer equipment. The balance of
                  Work Permit. Work Permits are only valid for the employment offer and                the funds is to be used for scholarly research such as conference travel and sup-
                  institution for which it was issued and are valid for a set period of time.          port of graduate students. The funds are to be used in accordance with Faculty
                                                                                                       guidelines, which are generally the same as those used for external grants and
                  If you are an American or Mexican citizen, the North American Free                   you must already be on campus, with an employee number, in order to access
                  Trade Agreement (NAFTA) has provisions that apply to temporary employment            the funds.
                  only and that will allow you to obtain a Work Permit at any Canadian port of
                  entry. Through the NAFTA, all you will need to do is present your contract           In using the funds, you must follow all relevant University policies, for example,
                  (with covering letter) along with your proof of citizenship and your educational     hiring, travel, and purchasing policies. All documentation related to the funds
                  qualifications to the Canadian immigration officer at the port of entry. If the      must be sent to the Associate Dean, Research and Graduate Studies for
                  documentation is in order, you will be asked to complete a form, pay a process-      approval prior to processing. Your departmental support staff will be able to
                  ing fee and you will be issued a Work Permit at that time. Under NAFTA, work         provide you with the necessary forms and procedural information.
                  permits will typically be issued for no more than a one-year period.
                                                                                                       In addition, it is expected that you will apply for external research funding, from
                  If you are entering from any other country, you must obtain a Work Permit            such agencies as NSERC, SSHRC, CIHR, FQRSC, FQRNT, FRSQ, within your
                  authorization in advance of entering Canada. To assist you during this process,      first two years at Concordia University. For grants from any provincial granting
                  Concordia will request approval to hire a non-Canadian or non-Permanent              agencies, you must have applied to be a permanent resident or Canadian citizen
                  Resident from Human Resources and Social Development Canada (HRSDC).                 in order to apply. In the event that you are successful, you will receive your first
                  At the same time, your dossier will be sent to MICC for processing. Once the         two years of funding provided your residency application is in progress. You will
                  request has been approved by both HRSDC and MICC, you will be required               require proof of residency in order for the third year of funds to be released,
                  to pay the fee for the Work Permit as well as any other travel documents that        otherwise they are frozen until such time as proof has been provided. Further,
                  may be required. You should contact the Canadian consular authorities to verify      the provincial agencies have specific guidelines on eligibility criteria.
                  whether you require more detailed documentation or if there are any other
                  special requirements. You will then be issued a letter to be presented, along        You have only three attempts in the case of FQRSC and two attempts for
                  with your other supporting documents (c.v., contract) to an immigration official     FQRNT at obtaining funding from the “Nouveaux Chercheurs” program. In ad-
                  at the Canadian port of entry who will provide you with the actual Work Per-         dition, you must be within six years of successfully obtaining your PhD and you
                  mit. It is highly recommended that you verify the accuracy of the Work Permit        must not have held a full-time teaching position for more than five years to be
                  upon receipt in the event that any immediate modifications are required.             eligible to apply to this programme.




                                                                                                                                  Guide for new faculty members in Arts and Science     11
Getting Started

                  For grants from federal granting agencies, it is sufficient to hold a tenure-track     Régie with the original of your birth certificate or photocopies of both sides of
                  appointment at a Canadian institution to apply and receive funding. Please note        your Canadian citizenship card. If you are a Canadian citizen but were born in
                  that, in the case of federal funds, should you leave Concordia prior to the end of     another country, you must submit photocopies of both sides of your Canadian
                  your grant, the remaining amount will be returned to the agency. More detailed         citizenship card or a photocopy of your Canadian passport. For more informa-
                  information on the granting process can be found in the section on General             tion, visit the Régie’s website at http://www.ramq.gouv.qc.ca.
                  Guidelines for Grant Applications.
                                                                                                         Social Insurance Number (SIN)
                  Teaching load
                                                                                                         In order to work in Canada, you must have a Social Insurance Number. Until
                  Your initial teaching load will be based on the amount of previous full-time,          you become a Permanent Resident, you will be issued a temporary number. You
                  limited term or tenure track teaching experience you bring to the position. As         should apply for this once you have entered the country. You may request an
                  a general rule, new faculty members with two years or less of previous full-time       application form from your local Canadian consular office or at the port of entry
                  experience will have a 9-credit teaching load (one course in the fall semester         when you apply for your Work Permit. It takes approximately eight weeks to
                  and two in the winter) in their first year. For those with three or more years of      receive the card once you have applied.
                  previous full-time experience, and for all faculty in their second year, the teach-
                  ing load will be 12 credits, i.e., two courses in each term. In subsequent years,      Driver’s license and car registration
                  your teaching load will be assigned on the basis of an annual review of scholarly
                  productivity. While this is the general principle across the Faculty, it is possible   New residents who hold a valid driver’s license issued by an-
                  that your initial teaching load may vary depending on particular circumstances         other jurisdiction: New Quebec residents who have a valid driver’s license
                  or your department.                                                                    issued by another province or territory of Canada, from the United States or
                                                                                                         from another country may drive the corresponding class of vehicle authorized
                  Induction procedures                                                                   by their current license (a passenger car (class 5), a motorcycle (class 6), or a
                                                                                                         moped (class 6D) for up to ninety days after settling in Quebec. You must then
                  It is important that each new faculty member contact the Benefits unit of Hu-          obtain a license from the Société de l’assurance automobile du Québec (SAAQ).
                  man Resources as soon as possible after accepting our offer in order to plan
                  for an induction visit. During your induction, a Benefits Assistant will discuss       If you are coming from another province or territory or the United States, you
                  such topics as your pension plan; RSP contributions; disability, accident and life     can exchange your current license for an equivalent Quebec driver’s license
                  insurance; and health, vision, and dental plans. Your insurance coverage will start    without taking a test. However, in the case of license classes other than for a
                  immediately after your induction and the University will provide interim medical       passenger car or a motorcycle, a medical exam is required. For those com-
                  coverage as soon as you provide proof that you have applied for a medicare             ing from a country other than Canada or the United States, a written test may
                  card (4-6 weeks for delivery of the card). Please contact Ms. Michelle Taylor at       be required and you should verify the status of the country that issued your
                  514-848-2424 ext. 3689 or via e-mail at michetay@alcor.concordia.ca for ad-            license at the following site:
                  ditional information or to arrange an appointment.                                     http://www.saaq.gouv.qc.ca/en/driver_licence/exchange/residents_other.php.

                  Medicare card                                                                          Steps to exchange your license:

                  The Régie de l’assurance maladie issues a first Health Insurance Card after            In order to exchange your license, you must hold a valid driver’s license; the
                  verifying the person’s eligibility and registering the person for the Health Insur-    class (http://www.saaq.gouv.qc.ca/en/driver_licence/classes/index.php) shown
                  ance Plan. To register, contact the Régie at 514-864-3411 and ask to be sent the       on your license must correspond to the type of vehicle you want to drive in
                  appropriate form. If you are a Canadian citizen, you must provide the                  Quebec. You must also be a Quebec resident; be a landed




                                                                                                                                   Guide for new faculty members in Arts and Science      12
Getting Started

                  immigrant if not a Canadian citizen; pass any test required (there is no test if    Steps:
                  your license was issued in Canada); pay the prescribed fees.
                                                                                                               1.   Make an appointment by telephone. Over the phone, the clerk will
                  You will require the following documents: your driver’s license to be exchanged;                  ask you which documents you have (birth certificate, permanent
                  proof that you were born in Canada or are a Canadian citizen. If not, a docu-                     resident card, passport, etc.). Have these on hand when calling.
                  ment from immigration authorities showing that you are allowed to be in                      2.   When you go to the appointment to determine your eligibility for
                  Canada; proof of residency in Quebec; proof that you were a resident of the                       driver’s license exchange you must bring: your driver’s license and
                  jurisdiction which issued the license you wish to exchange.                                       the originals of your official documents.

                  License exchanges take place only by appointment and you must call to make          Telephone numbers:
                  an appointment and have the required documents on hand when calling. Over
                  the phone, the clerk will ask you which documents you have (birth certificate,      Canadian citizens should call:
                  permanent resident card, passport, etc.) in order to determine your eligibility
                  for a driver’s license exchange. The clerk will tell you how to proceed accord-     From the Montreal area: 514-873-7620
                  ing to your situation and will set up an appointment. Bring your driver’s license   From elsewhere in Quebec: 1-800-361-7620
                  and the originals of your official documents with you to the appointment.
                                                                                                      If you are not a Canadian citizen, you must call one of these telephone
                  For people who formerly held a Quebec driver’s license:You can                      numbers:
                  exchange your current driver’s license for a Quebec license without testing if
                  you comply with the following conditions:                                           From the Montreal area: 514-954-7771
                                                                                                      From elsewhere in Quebec: 1-888-356-6616
                           •    You once held a Quebec driver’s license of a class equivalent to
                                the Quebec license you want to get. Consult the section on            Vehicle registration
                           •    Quebec driver’s licence classes (http://www.saaq.gouv.qc.ca/en/
                                driver_licence/classes/index.html) for details on the different       In Quebec, the owner of a motor vehicle is required to register the vehicle
                                licenses;                                                             unless he or she has an exemption under the Highway Safety Code. Exemptions
                                                                                                      apply to vehicles stored at businesses, farm machinery or recreational vehicles
                           •    You hold a valid driver’s license or one that has been expired for    that come under the regulation. Additional information may be found at the fol-
                                less than three years;                                                lowing site: http://www.saaq.gouv.qc.ca/en/vehicle_registration/index.html

                           •    The class shown on your license authorizes the corresponding
                                class of vehicle you want to drive in Quebec;

                           •    You must pay the fees for a Quebec driver’s license.

                  To find out the procedure in the case of a license that has been expired for
                  three years or longer, consult the section on Quebec driver’s license classes and
                  select the class of license you want to get.




                                                                                                                            Guide for new faculty members in Arts and Science   13
Orientation

              New Faculty Orientation

              Every year, the Faculty hosts a New Faculty Orientation. The event is usually
              scheduled for the last week of August and a more complete information pack-
              age and an invitation will be sent closer to the finalized date.

              Here are some of the topics that you can expect to be covered:

                      •    Faculty of Arts and Science organization chart and how the
                      •    Faculty fits into the bigger picture                                     Photos: PBL Photography


                      •    Career Success in the Faculty: focus on research, teaching, and
                           service as well as expectations for tenure, including building your
                           dossier for contract renewal and tenure

                      •    Research in the Faculty. How it relates to the overall Univer-
                           sity research function, Arts and Science research office, financial
                           services, grants, support from the Office of Research

                      •    Course management: grading policies including grades and nota-
                           tions, outlines, evaluative exercises

                      •    Promoting academic integrity and following the Code of Con-
                           duct (Academic): cheating, plagiarism, and mechanisms to deal
                           with suspected cases

                      •    Financial issues: available funding, how to receive it, guidelines for
                           spending, what forms to fill out and where to send them

                      •    Understanding Concordia’s diverse student body

                      •    Academic programs in the Faculty.




                                                                                                             Guide for new faculty members in Arts and Science   14
Grant Applications

                     General Guidelines for grant applications                                           OOR Contacts:

                     The Faculty’s Office of the Associate Dean, Research and Graduate Studies           Andrea Rodney, Manager Research Grants
                     is responsible for assisting you with grant applications. In particular, Michele    Tel: 514-848-2424 ext. 4887 andrea.rodney@concordia.ca
                     Kaplan, Research Facilitator for the Social Sciences and Humanities and Teresa
                     Hackett, Research Facilitator for the Sciences (Natural and Health), will assist    Michele Kaplan, Research Facilitator, Faculty of Arts and Sci-
                     researchers in all aspects of the funding process, such as discussing application   ence: Social Sciences and Humanities
                     procedures for the various agencies and programmes, and ensuring that all           Tel: 514-848-2424 ext. 2071 michekap@alcor.concordia.ca
                     guidelines are adhered to; reviewing proposals and offering recommendations
                     upon the researcher’s request; contacting funding agencies; providing informa-      Teresa Hackett, Research Facilitator, Faculty of Arts and Sci-
                     tion for other sources of funding in Canada and internationally; and assisting      ence: Natural and Health Sciences
                     with inter-Faculty collaborations.                                                  Tel: 514-848-2424 ext. 5001 thackett@alcor.concordia.ca

                     Researchers are encouraged to schedule appointments with Michele or Teresa          Kristina Copestake, Research Grants Assistant
                     to discuss their proposals, and may meet with them as many times as they            Tel: 514-848-2424 ext. 4886 Kristina.copestake@concordia.ca
                     require during the grant season, as well as year round. Researchers are also
                     encouraged to contact Michele or Teresa at any time during the year with all        Nancy Lulic, Grant Assistant/Reception
                     questions that they may have concerning grant preparation and submission            Tel: 514-848-2424 ext. 4888 nancy.Lulic@concordia.ca
                     procedures.
                                                                                                         Adela Reid, Compliance Officer
                     Michele and Teresa are based within the faculty; however they are part of the       Tel: 514-848-2424 ext. 7481 adela.reid@concordia.ca
                     Office of Research team.
                                                                                                         Monica Aratski, Research Ethics Assistant
                     Office of Research (OOR)                                                            Tel: 514-848-2424 ext. 2425 monica.aratsk@concordia.ca

                     The OOR is the university-wide department within Concordia University that          Deadlines and procedures for submitting applications to the
                     is responsible for administering research grants; OOR falls under the purview of    Office of Research
                     the Office of the Vice-President Research and Graduate Studies:
                                                                                                         There are always two deadlines for each application submitted to a granting
                     http://vprgs.concordia.ca.                                                          agency: the internal deadline set by the OOR, and the granting agency’s deadline,
                                                                                                         which takes place two weeks after the internal deadline.
                     All applications to funding agencies are submitted through the OOR which pro-
                     vides administrative support in the application process. The application must be    Michele and Teresa will e-mail researchers with agency and OOR deadlines as
                     accompanied by the OOR’s Grant Submission Form (see below). The OOR will            they are confirmed by the agencies. Please also refer to links for each agency in
                     then send the application to the funding agency on the researcher’s behalf.         order to view their deadlines.

                                                                                                         Submitting an application to the OOR in the two-week period prior to the
                                                                                                         agency’s deadlines allows for the administrative review to be conducted, as well
                                                                                                         as for Michele and Teresa to continue conducting qualitative reviews. Please
                                                                                                         refer to the OOR’s website, or their Research Grants Handbook, for further
                                                                                                         details. http://oor.concordia.ca/GRANTS/Rgu.shtml


                                                                                                                                   Guide for new faculty members in Arts and Science    15
Grant Applications

                     Signatures and the Office of Research Grant Submission Form                             Downloadable application forms are not located centrally on the website: they
                                                                                                             are attached to each specific grant program information page. The link for ap-
                     All grant applications submitted to the OOR, must be accompanied by the                 plication guidelines and forms is located in the right-hand margin of the grant
                     Grant Submission Form:                                                                  program information page.
                     http://oor.concordia.ca/DOWNLOAD/Grant_Submission_Form2005.doc
                                                                                                             CFI – Canadian Foundation for Innovation
                     Three signatures are required on the form: Those of the Principal Investigator,         http://innovation.ca
                     the Department Chair, and the Associate Dean, Research and Graduate Studies,
                     Dr. Graham Carr. Researchers must obtain the Chair’s signature before submit-           The Canada Foundation for Innovation (CFI) is an independent corporation
                     ting their application to the OOR.                                                      created by the Government of Canada to fund research infrastructure.

                     The Inter-institutional Grant Form is used when a researcher participates as a          Researchers must register online to obtain a personal identity number (PIN) in
                     co-investigator on a grant application submitted to a granting/funding agency by        order to access application and CV forms.
                     another institution. Co-applicants must obtain all required (Concordia) signa-          https://www2.innovation.ca/pls/fci/FCIEN.base
                     tures when submitting the form and application (proposal and budget section,
                     c.v.’s are not required) to the OOR.                                                    CIHR – Canadian Institutes for Health Research
                     http://oor.concordia.ca/DOWNLOAD/Inter-institutional_Submission_Form2005.doc            http://www.cihr-irsc.gc.ca

                     Applications that include a letter of intent stage, prior to full application submis-   Canadian Institutes for Health Research (CIHR), comprised of 13 institutes,
                     sion, must be accompanied by the Letter of Intent Form found at the following           takes a problem-based and multidisciplinary approach to the health challenges
                     link: http://oor.concordia.ca/DOWNLOAD/Letter_of_Intent_Form2005.doc                    facing Canadians, with a multi-faceted approach that encompasses research in
                                                                                                             the four pillars of health research: biomedical, clinical, health systems and ser-
                     Faculty of Arts and Science General Research Fund (GRF)                                 vices, and population and public health.

                     A General Research Fund (GRF) competition is normally held in the spring                Researchers must register online to obtain a personal identity number (PIN) in
                     semester of each year. This competition is traditionally intended to provide            order to access application and CV forms. CIHR has recently launched a new
                     short-term seed, bridge or reorientation funding for individual and team proj-          Research Net- you can search for funding opportunities here and depending on
                     ects. A call for proposals will be sent to all Department Chairs, who will then         your discipline will might need to submit your application through Research Net.
                     inform their members of the competition.                                                http://www.researchnet-recherchenet.ca/rnr16/search.do?view=search&fodAgen
                                                                                                             cy=CIHR&fodLanguage=E
                     Major Federal Granting Agencies
                                                                                                             NSERC – Natural Sciences and Engineering Research Council
                     Canada Council for the Arts                                                             http://www.nserc-crsng.gc.ca
                     http://www.canadacouncil.ca
                                                                                                             Natural Sciences and Engineering Research Council of Canada (NSERC) is the
                     The Canada Council for the Arts is a national arm’s-length agency created in            national instrument for making strategic investments in Canada’s capability in
                     1957 to “foster and promote the study and enjoyment of, and the production of           science and technology. NSERC supports both basic university research through
                     works in, the arts.” The Canada Council provides grants and services to profes-         discovery grants, and project research through partnerships among universities,
                     sional Canadian artists and arts organizations in dance, media arts, music, theatre,    governments and the private sector, as well as the advanced training of highly
                     writing and publishing, interdisciplinary work and performance art, and visual arts.    qualified people.




                                                                                                                                        Guide for new faculty members in Arts and Science         16
Grant Applications

                     Researchers must register online to obtain a personal identity number (PIN) in      CALQ – Conseil des arts et des lettres du Québec
                     order to access application and CV forms.                                           http://www.calq.gouv.qc.ca/index_flash.htm
                     https://ebiz.nserc.ca/nserc_web/nserc_register_e.htm
                                                                                                         CALQ provides funding for artists and writers. Each program has its own form
                     NSERC also provides helpful information for first time users at the following       which is provided online in either a Word or PDF format. Hard copies are sent
                     link: http://www.nserc.gc.ca/forms/EAP2_e.htm                                       to the agency.

                     SSHRC - Social Sciences and Humanities Research Council                             FQRNT / NATEQ - Fonds québécois de la recherche sur la nature et les technologies
                     http://sshrc.ca                                                                     http://www.fqrnt.gouv.qc.ca

                     The Social Sciences and Humanities Research Council of Canada (SSHRC) is            FQRNT promotes and supports research in the natural sciences, mathematic
                     an arm’s-length federal agency that promotes and supports university-based          sciences, and engineering, the dissemination of knowledge, and the training of
                     research and training in the social sciences and humanities.                        researchers. There are nine main themes: abstract structures; nature and matter;
                                                                                                         living organisms; natural resources; energy; the environment; information tech-
                     Researchers must register online to obtain a personal identity number (PIN) in      nology and communications; and materials, manufacturing and construction.
                     order to access application and CV forms.
                     https://webapps.nserc.ca/sshrc/register_new_user_e.htm                              Registration:
                                                                                                         https://www.fqr.gouv.qc.ca/pls/cv/COFR.base?pOrg=NT&pType=CH
                     Major Provincial Granting Agencies
                                                                                                         FQRSC - Fonds québécois de recherche sur la société et la culture
                     Applications are completed online, and are submitted electronically to the agen-    http://www.fqrsc.gouv.qc.ca
                     cies. Applications are available only in French, with some agencies providing PDF
                     formats in English. As the translations do not always precisely follow the French   FQRSC is dedicated to the development of Quebec research and innovation in
                     format, please contact Michele or Teresa if using the English versions to ensure    the social and human sciences, as well as the arts and letters. FQRSC financially
                     that instructions/formatting/page limits are being followed correctly.              supports the research and training of researchers in these sectors, as well as
                                                                                                         the dissemination and the transfer of knowledge.
                     The title and abstract must be provided in French, while other components of
                     the application can be provided in English. One hard copy of the application,       Registration:
                     along with the Grant Submission Form, must be submitted to the OOR by their         https://www.fqr.gouv.qc.ca/pls/cv/COFR.base?pOrg=SC&pType=CH
                     internal deadline. Researchers must register online to obtain a personal identi-
                     fication number (NIP) in order to access application forms. Please see the links    FRSQ - Fonds de la recherche en santé du Québec
                     below for each agency.                                                              http://www.frsq.gouv.qc.ca/fr/index.shtml

                     Researchers must also provide the original certificate of their doctoral degree     FRSQ is a non-profit organization under the auspices of the Minister of Eco-
                     certificate, as well as two photocopies, to the OOR for certification. A receipt    nomic Development, Innovation and Export (MDEIE). FRSQ implements
                     will be given, and the certificate can be picked up within 48 hours.                governmental strategies concerning research in human health as defined by the
                                                                                                         Quebec Policy on science and innovation.

                                                                                                         Registration:
                                                                                                         https://www.fqr.gouv.qc.ca/pls/cv/COFR.base?pOrg=FRSQ




                                                                                                                                    Guide for new faculty members in Arts and Science        17
Grant Applications




                                                                                                            Contract Renewal
                     Common CV                                                                                                 Guidelines for Preparing the Contract Renewal
                                                                                                                               Application
                     The Common CV format must be used for Canada Council for the Arts, CIHR,
                     FQRSC, FQRNT, and FRSQ applications. Please see www.commoncv.net. Re-                                     Normally, an initial probationary appointment is for a three-year period and contract
                     searchers must register online in order to access application forms at:                                   renewal may seem like a distant concern. However, it is strongly recommended that
                     http://commoncv.net/researchers_e.html#register                                                           you note the information below and start accumulating the information required for
                                                                                                                               the renewal at the start of your contract.
                     Ethics and Environmental Health and Safety Certification
                                                                                                                               The process of contract renewal is governed by article 14 of the CUFA collective
                              •   All research that involves human or animal subjects must acquire                             agreement. Requests for re-appointment should be submitted to the Office of the
                                  ethics certification from the University.                                                    Dean by October 15th of the year preceding the last year of appointment.
                                                                                                                               Because the re-appointment applications are scanned and saved in digital form
                              •   The procedure is conducted through the OOR, and the following                                before being sent to the department chairs, we ask that applications be submitted by
                                  forms can be downloaded from their website                                                   September 15th in the following format:
                                  http://oor.concordia.ca/REC/review.shtml:
                                                                                                                                       •    submit only one (1) copy of the re-appointment application in file
                                       •   Summary Protocol Form (SPF) and Instructions                                                     folder(s) with an elastic band holding the application together;
                                       •   SPF Checklist that must accompany each SPF
                                       •   Sample Consent Form                                                                         •    complete the checklist provided in Appendix A and place it on top of
                                                                                                                                            the submission;
                              •   Awarded funds will not be released until a researcher has ob-
                                  tained ethics certification. A separate application for ethics certifi-                              •    do not put the application in binders or use staples;
                                  cation must be submitted for each agency to which the researcher
                                  is applying for funding.                                                                             •    note that all pages to be scanned should be on single-sided 8.5 x 11
                                                                                                                                            paper; and
                              •   Researchers who are planning to use radioactive or biohazard-
                                  ous materials must seek certification through the Environmental                                      •    do not put either coloured sheets or dividers between the sections of
                                  Health and Safety Office.                                                                                 the dossier.

                     Translation Services                                                                                      The material in your application for re-appointment (contract renewal) should con-
                                                                                                                               tain the following (in the specified order):
                     Translation services for the title and abstract for major provincial proposals are
                     provided free of charge by calling Translation Services at 848-2424 ext. 3870 or                          1.      Letter of Application:
                     through e-mail at translat@alcor.concordia.ca.                                                                    This should simply request reappointment of your probationary (tenure-
                                                                                                                                       track) position. If you choose to provide statements on research, teaching
                                                                                                                                       and service within the letter of application rather than as separate docu-
                                                                                                                                       ments, then do not duplicate the same information in items 4, 5 or 6 (they
                                                                                                                                       may be omitted). Your letter, or statements, should address the successes
                                                                                                                                       and difficulties you may have encountered.




                                                                                                                                                    Guide for new faculty members in Arts and Science   18
Contract Renewal

                   2.   Curriculum Vitae:                                                        •   Conference Presentations:
                        Please prepare your c.v., dated and paginated, in the following order:           • The author listing for your conference presentations
                                                                                                              should be the same as submitted and should include the
                        Biographical Information                                                              conference name, country, city, month, and year;
                        • Name                                                                           • For work submitted for presentation, please indicate
                        • Employment history:                                                                 whether the manuscript(s) is (are) currently under evalu-
                           List all academic and non-academic positions (most recent                          ation, revision or accepted for presentation;
                           first)                                                                        • If you have had a paper accepted for conference presen-
                        • Academic background:                                                                tation, include proof of acceptance in your dossier;
                                • Colleges and universities attended, degrees received,                  • Student co-authorship or presentation should be noted
                                     dates (most recent first)                                                with an asterisk (*).
                                • Honours and Awards                                             •   Funding:
                                • Post-doctoral training (if applicable)                                 • List any research grants which you have received or
                                • Licensing (if applicable)                                                   applied for, including the title of the research project or
                        • Languages, including proficiency                                                    grant;
                                                                                                         • Any external funding (awarded or applied for) should
                        Research                                                                              have the dollars awarded per year as well as the length of
                        • Publications:                                                                       the grant (number of years);
                               • Your c.v. should list your work submitted, accepted and/                • Please indicate, by providing the list of applicants, if you
                                    or published with the most recent first;                                  are the principal investigator or a member of a team grant;
                               • Publications include books, monographs, chapters in                     • If you are a member of a team grant and receive some
                                    books, journal articles, book reviews;                                    funding per annum, make sure to indicate the amount.
                               • Please ensure that journal titles are written out in full,
                                    not abbreviated, and using the proper bibliographic cita-    Teaching
                                    tion as required in your discipline;                                • You should list all courses taught, by year, with the most
                               • You should distinguish clearly between refereed and non-                 recent first;
                                    refereed publications;                                              • Include any tutorials;
                               • The author listing for your papers should be in the same               • Please include all student supervision, both undergradu-
                                    order as the original publication and should have year,               ate and graduate, with the title of any thesis or research
                                    volume and page numbers;                                              paper if appropriate;
                               • In your list of publications, student co-authors should be             • Any other student committee participation should be
                                    noted with an asterisk (*);                                           noted.
                               • For work submitted for publication, please indicate
                                    whether the manuscript(s) is (are) currently under evalu-    Service
                                    ation, revision or accepted for publication;                        •     You should include service to the university and the
                               • If you have had a paper accepted for publication, include                    academic community;
                                    proof of acceptance in your dossier;                                 •    List participation on university or Faculty bodies or com-
                               • For any work in progress, please list the title of any                       mittees with period of service;
                                    manuscript(s) you expect to submit or projects that are              •    List participation on departmental committees and/or any
                                    underway.                                                                 administrative work in your department;




                                                                                                                 Guide for new faculty members in Arts and Science    19
Contract Renewal

                                 •   Serving on an external granting agency, journal commit-              provided in the teaching dossier itself. Rather, they should be included
                                     tee or editorial board should be listed under service, not           immediately following the Teaching Statement (see item #3).
                                     research.
                                                                                                   9.     Service Dossier: (Please refer to Article 14.01.6)
                   3.   Course Evaluations:                                                               You may wish to include in this dossier; letters of appointment to
                        All course evaluations must be included, in the same order as                     committees, agencies, review boards, letters of thanks for services
                        listed in the curriculum vitae.                                                   rendered, etc.

                   4.   Research Statement:                                                        The Checklist for Contract Renewal (see Appendix A) is a helpful tool
                        You may include a statement on your research. This should also elabo-      in preparing your dossier and must be included in your application.
                        rate on your evaluation of your research and your plans for the future.

                   5.   Teaching Statement:
                        You may include a statement on your teaching philosophy. You may
                        want to include the information regarding the typical level of student
                        in your courses. For example, if you taught a general education course,
                        you may want to note that most of the students were non-program
                        students. If you have experienced any problems with your teaching, you
                        should discuss that in your application and how you have addressed
                        them.

                   6.   Service Statement:
                        You may include a statement regarding service. If you choose to do so,
                        please explain the amount of work expected - for example, if you were
                        an editor of a journal, how many papers did you have to review during
                        the period? If you served on an external granting agency review com-
                        mittee, how many applications you were responsible for reading, etc.

                   7.   Research Dossier: (Please also refer to Article 14.01.5 of the
                        CUFA collective agreement)
                        Please include one copy of every publication listed in your c.v. If you
                        have had a paper accepted for publication, include proof of acceptance
                        in your research dossier. If you have had a paper accepted for a confer-
                        ence which has not yet occurred, include proof of acceptance in your
                        research dossier.

                   8.   Teaching Dossier: (Please refer to Article 14.01.3)
                        You may include course outlines, handouts, etc. in this dossier. These
                        should be single-sided with any staples removed. Do not submit any
                        anonymous student comments. Course evaluations should not be




                                                                                                                           Guide for new faculty members in Arts and Science     20
University Resources

                       University Resources for Full-time Faculty Members                                      In addition, subject librarians are available to provide workshops that are spe-
                                                                                                               cifically tailored to the needs of individual Concordia faculty members and their
                       Concordia University Faculty Association (CUFA)                                         courses. These sessions can include hands-on instruction in the use of print and
                                                                                                               electronic resources in a specific discipline. To arrange for a class presentation,
                       CUFA represents approximately 900 full-time faculty members at Concordia                contact your subject librarian. Librarians are also available to discuss such issues
                       University, including those on limited-term and extended-term appointments              as Information Literacy, the ethical use of information, copyright and plagiarism.
                       and professional librarians. You were sent a Membership Application Form with
                       your initial offer and you should make sure to return it to the CUFA offices.           Please visit http://www.library.concordia.ca/ for more information.

                       Additional information may be found at the following address:                           Centre for Teaching and Learning Services (CTLS)
                       http://alcor.concordia.ca/~cufa/
                                                                                                               The mandate of CTLS is to encourage and support the improvement of teach-
                       CUFA contact information:                                                               ing and learning at the University. The Centre is also responsible for coordinat-
                                                                                                               ing the end-of-term course evaluations. CTLS provides a range of instructional
                       7141 Sherbrooke St. West, room HB 109                                                   improvement workshops and also provides individual consultations to faculty
                       Montréal, H4B 1R6                                                                       members.
                       Tel: 514-848-2424, extension 3999
                       E-mail: cufa@alcor.concordia.ca                                                         More information and a current list of workshops can be found at:
                       Fax: 514-848-3997                                                                       http://teaching.concordia.ca/

                       Human Resources                                                                         Daycare Centres

                       If you have questions on your benefits or pension or wish to review the collec-         Child care services are offered for children of students, faculty, and staff. Given
                       tive agreement, this department can answer those questions. The website has a           the limited number of spaces available, you are encouraged to contact the cen-
                       wealth of information, important forms and lists of FAQs relevant to the differ-        tres immediately after determining that a spot will be required.
                       ent units that make up Human Resources and Employee Relations.
                                                                                                               On the Sir George Williams Campus, parents may enrol children 18 months to
                       Please visit http://hr.concordia.ca/ for more information.                              5 years of age in the Centre de la Petite Enfance Concordia. Application forms
                                                                                                               and details may be obtained at the Information Desk in the Hall Building or at
                       Concordia University Libraries                                                          the daycare:
                                                                                                               2305 rue St. Marc, Montréal
                       Concordia University has two libraries: the R. Howard Webster Library on the            Tel: 514-848-2424 ext. 8789
                       SGW Campus and the Georges P. Vanier Library on the Loyola Campus. Both
                       libraries offer the same services; however, their collections differ in content to      The Centre de la Petite Enfance Les P’tits Profs is located on the Loyola
                       support the programs and courses offered on the respective campuses. Many               Campus. At the CPE Les P’tits Profs, parents may enrol children 3 months to 5
                       electronic services are available both in the libraries and remotely. CLUES, the        years of age. For more information about this child care service, please contact
                       library catalogue, offers access to the Libraries’ collections of books, periodicals,   the centre directly:
                       audio-visual material and more.                                                         3500 - 3502 Belmore, Montréal
                                                                                                               Tel: 514-848-2424 ext. 7788




                                                                                                                                          Guide for new faculty members in Arts and Science      21
University Resources

                       Bookstore and Computer Store                                                     Setting up an e-mail account

                       A Bookstore can be found on each campus.                                         Faculty members are entitled to an account on Alcor, which is Concordia’s main
                                                                                                        e-mail system. The Alcor server is also used for hosting Web sites on campus,
                       SGW Campus:                                                                      storage, computational power, and other tasks.
                       1400 de Maisonneuve Blvd., West
                       Library Building, room LB 103                                                    Here are the different ways you may get an Alcor account:
                       Tel: 514-848-2424 ext. 3615
                                                                                                                 •    After activating your netname at MyConcordia portal, click on
                       Loyola Campus                                                                                  ‘Computer Accounts & Passwords’ in the main menu and follow
                       7141 Sherbrooke St., West                                                                      the instructions.
                       Communication Studies and Journalism Building, room CJ 1.422
                       Tel: 514-848-2424 ext. 3620                                                               •    Alternatively, you can fill out an application form and pick up your
                                                                                                                      account in person at one of the Service Areas (H-925, SGW cam-
                       The Bookstore also provides many services for faculty online at:                               pus or CC-207, Loyola campus).You must have your Concordia ID
                       http://web2.concordia.ca/Bookstore/faculty.html.                                               card.

                       There is also a Computer Store on each campus. The Loyola branch is located      It is also important to read the Policy on Computing Facilities (VRS-30)
                       within the Bookstore and the SGW branch is located in the Hall Building, 1455    before getting an account. Not only will it provide useful information, but it will
                       de Maisonneuve Blvd., West, room H-224. The phone extension for the SGW          help in making your computing experience a safe one.
                       store is 7665 and for Loyola it is 5894.

                       You can also shop or ask questions online by visiting http://ccs.concordia.ca/

                       Access to the My Concordia Portal

                       Many services for faculty are available through “My Concordia Portal” a self-
                       service site accessible from the Concordia homepage. By accessing the portal
                       you can, among other options, change your address, access your course evalua-
                       tions, access your pay stub and perform on-line grade entry functions.

                       Once you are on campus, have been through the induction procedures and have
                       your employee ID number, you will be able to set up your own netname and
                       password for access to the portal. You may access the netname and password
                       site at the following url https://fcms.concordia.ca/netname/net01.asp.




                                                                                                                                   Guide for new faculty members in Arts and Science     22
Welcome to Montréal

                      Montréal has a unique flavour offering everything from sidewalk terrasses and         Bar-B-Barn
                      laid-back cafés to hip clubs and amazing shopping! The city offers a relatively       1201, rue Guy,
                      low cost of living and a large number of activities and attractions. The city’s       Montréal, QC H3H 2K5
                      French heritage is vibrant and healthy, but enriched by a wealth of other cul-        http://www.barbbarn.ca/
                      tures that help give Montreal a pleasing multicultural ambience.
                                                                                                            La Queue de Cheval
                      For more information see: http://www.montreal.com/tourism/general.html and            1221 René Lévesque O,
                      http://www.bonjourquebec.com/anglais/regions/montreal.html                            Montréal, QC H3B 2L7
                                                                                                            514-390-0090
                      Some of what the city has to offer:                                                   http://www.queuedecheval.com/

                      Dining and Night Life                                                                 Café Olympico
                                                                                                            124, rue St-Viateur West,
                      Restaurants                                                                           Montreal, QC
                                                                                                            514-495-0746
                      Montréal is very diverse and this is reflected in the variety of restaurants avail-   http://www.martiniboys.com/Montreal/Caf%E9-Olympico-review.html
                      able with selections ranging from $0.99 pizza slices to gourmet meals.
                                                                                                            Café Santropol
                      SGWcampus                                                                             3990, rue Saint-Urbain
                                                                                                            Montréal, QC H2W 1T7
                      Three Amigos                                                                          514-842-3110
                      1657, rue Sainte-Catherine Ouest,                                                     http://www.santropol.com/
                      Montréal, QC H3H 1L9
                      514-939-3329                                                                          Loyola Campus

                      Soupes et Nouilles                                                                    La Louisiane
                      1871, rue Sainte-Catherine Ouest,                                                     5850 Sherbrooke O
                      Montréal, QC H3H 1M2                                                                  Montréal, QC H4A 1X5
                      514-933-0531                                                                          514-369-3073
                                                                                                            http://www.lalouisiane.ca/
                      O. Noir
                      1631, rue Sainte-Catherine Ouest,                                                     Soupes et Nouilles
                      Montréal, QC H3H 1L8                                                                  5875, avenue de Monkland
                      http://www.onoir.com/en/about.shtml                                                   Montréal , QC H4A 1G5
                                                                                                            514-482-6262
                      Le Biftèque
                      25 Ch du Golf E,                                                                      Alex H Restaurant
                      St-Charles-Borromée, QC J6E 2B5                                                       5862 Sherbrooke O
                      http://www.lebiftheque.com/main.php?l=en&c=loca                                       Montréal, QC H4A 1X5
                                                                                                            514-487-5444




                                                                                                                                         Guide for new faculty members in Arts and Science   23
Welcome to Montréal

                      Souvlaki George                           Cheers
                      6995 Monkland                             1260, rue MacKay,
                      Montréal, QC H4B 1J8                      Montréal, QC H3G 2H4
                      514-482-0040                              514-932-3138
                      http://www.souvlakigeorge.com/index.htm   http://www.cheers.ca/

                      St Viateur Bagel                          La Boom
                      5629, avenue de Monkland                  1254, rue Stanley
                      Montréal , QC H4A 1E2                     Montréal, QC H3B 2S7
                      514-487-8051                              514-866-5463
                      www.stviateurbagel.com/                   http://www.clublaboommontreal.com/plugin.htm

                      Night Life                                Loyola campus

                      SGW campus                                Ye Old Orchard
                                                                5563, avenue de Monkland
                      McKibbins Irish Pub                       Montréal, QC H4A 1E1
                      1426, rue Bishop                          514-484-1569
                      Montréal, QC H3G 2E6                      http://www.yeoldeorchard.com/
                      514-288-1580
                                                                Honey Martin
                      Ye Old Orchard                            5916 Sherbrooke Street West
                      1189, rue de la Montagne                  Montréal, QC H4A 1X7
                      Montréal, QC H3G 1Z2                      514 484 2999
                      514-874-1569                              http://travel.yahoo.com/p-travelguide-2803581-honey_martin_montreal-i
                      http://www.yeoldeorchard.com/
                                                                Typhoon Lounge
                      Madhatters                                5752, avenue de Monkland
                      1220, rue Crescent                        Montréal, QC H4A 1E9
                      Montréal, QC H3G 2A9                      514-482-4448
                      514-987-9988                              www.typhoon.ca
                      http://www.madhattersaloon.com/
                                                                Libraries, Galleries and Museums
                      Brutopia
                      1215, rue Crescent                        Libraries:
                      Montréal, QC H3G 2B1
                      514-393-9277                              SGW Campus
                      http://www.brutopia.net/
                                                                Maisonneuve Library
                                                                http://ville.montreal.qc.ca/portal/page?_pageid=4397,6393622&_dad=portal&_
                                                                schema=PORTAL&section=horaires_coordonnees&lieu=29


                                                                                        Guide for new faculty members in Arts and Science   24
Welcome to Montréal

                      Loyola Campus                                                                      Galerie Lamoureux Ritzenhoff
                                                                                                         The Gallery represents some of the best Canadian contemporary artists.
                      N.D.G. Library                                                                     1428, rue Sherbrooke Ouest
                      http://ville.montreal.qc.ca/portal/page?_pageid=4397,6393622&_dad=portal&_         Montréal, QC H3G 1K4
                      schema=PORTAL&section=horaires_coordonnees&lieu=35                                 Tel: 514-840-0990
                                                                                                         http://www.galerielamoureuxritzenhoff.com/
                      To know more about public libraries that are accessible within your area, please
                      go to the following website: http://ville.montreal.qc.ca/portal/page?_page-        Galerie Crescent Contemporain
                      id=4397,6375618&_dad=portal&_schema=PORTAL                                         Shows established Canadian and International artists.
                                                                                                         2080 Rue Crescent
                      Galleries and Museums                                                              Montreal, QC H3G-2B8
                                                                                                         Tel: 514-461-5486
                      Montréal Museum of Fine Arts                                                       http://www.galeriecrescent.com/
                      Founded 140 years ago by a local group of art lovers, the Montreal Museum of
                      Fine Arts was Canada’s first art museum.                                           Galerie Desja
                      1379-1380 Sherbrooke Street West                                                   Represents some of the best Canadian and Quebec-based contemporary artists.
                      Montréal, QC H3G 2T9                                                               90 St-Paul Ouest
                      Tel: 514-285-2000                                                                  Montreal, QC H2Y 1Y8
                      http://www.mmfa.qc.ca/en/index_flash.html                                          Tel: 514-288-1296

                      Musée d’art contemporain de Montréal                                               Montréal Museum of Decorative Arts
                      185, rue Sainte-Catherine Ouest                                                    The Montréal Museum of Decorative Arts is exclusively devoted to 20th cen-
                      Montréal, QC H2X 1Z8                                                               tury decorative arts.
                      Tel: 514-847-6906                                                                  2200 Crescent Street
                      http://www.macm.org/en/index.html                                                  Montréal, QC H3C 2Y9
                                                                                                         Tel: 514-284-1252
                      Free Spirit Gallery
                      Online gallery specializing in Inuit (Eskimo) & Native art including sculpture,    Additional suggestions can be found on the following website:
                      carvings and prints.
                      226 Donnacona St                                                                   http://www.montreal.worldweb.com/Galleries/
                      Montreal, QC H9B 3J8
                      Tel: 514-421-1124                                                                  Recreation and Sports
                      http://www.freespiritgallery.ca/
                                                                                                         Information available at:
                      Gallery Gora                                                                       http://ville.montreal.qc.ca/portal/page?_pageid=66,48029&_dad=portal&_
                      A contemporary art gallery.                                                        schema=PORTAL
                      279 Sherbrooke West, espace 205
                      Montreal, QC H2X 1Y2                                                               Movies listings and cinemas:
                      Tel: 514-879-9694                                                                  http://www.cinemamontreal.com
                      http://www.gallerygora.com/




                                                                                                                                  Guide for new faculty members in Arts and Science   25
Welcome to Montréal

                      Theatre, Venues and Shows
                      http://www.out-there.com/qc12nl.htm

                      •   Bell Centre - Shows, spectacles and events, home to the Montreal Canadians
                      •   Café Campus - Bar/Live Venue, Prince Arthur
                      •   Casino Montreal - Montreal Casino and Cabaret with truly fine dining
                      •   Centaur Theatre - Professional theatre, Downtown, Montreal
                      •   Cinémathèque Québécoise
                      •   Cirque du Soleil - The birth place of the world famous troupe
                      •   Club Soda - Live Shows, 5240 Parc Ave., Montreal, Quebec
                      •   Foufounes Electriques - Alternative, Shows, 87 Ste. Catherine E., Downtown
                      •   IMAX - Famous Players Paramount
                      •   Medley - Live Shows
                      •   Metropolis - Live Shows, 59 Ste. Catherine St. E., Montreal
                      •   Place des Arts - The center for performing arts in Montreal
                      •   Spectrum - Live Shows, 318 Ste-Catherine St. W., Downtown, Montreal
                      •   Theatre Olympia - Live Shows, 1004 Ste. Catherine St. E., Montreal
                      •   Theatre Outremont - Live Shows, 1248, Bernard Avenue West, Outremont
                      •   Theatre St-Denis - Live Shows, 1594 St. Denis St., Quartier Latin, Montreal

                      Old Montreal:
                      http://www.vieux.montreal.qc.ca/eng/accueila.htm

                      Biodome, Insectarium, Botanical Gardens, Planetarium:
                      http://www.biodome.qc.ca/

                      LaRonde:
                      http://laronde.sixflags.com/larondeen/




                                                                                                        Guide for new faculty members in Arts and Science   26
Administrative Structure
                           Faculty of Arts and Science - Administrative Structure




                                                                         Guide for new faculty members in Arts and Science   27
             List of Administrative Forms to Download
Appendix A


             •   Professional Development Allowance
             •   Request for Reimbursement of Full-time Faculty Travel
             •   Contract Renewal Checklist for Faculty Member
             •   Office of Research Grant Submission Form
             •   Office of Research Inter-Institutional Grant Form
             •   Office of Research Letter of Intent (LOI) Form
             •   Summary Protocol Form
             •   Summary Protocol Form Checklist
             •   Sample Consent Form to Participate in Research




                                                                         Guide for new faculty members in Arts and Science   28

								
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