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1 KWADUKUZA MUNICIPALITY MINUTES OF THE EXECUTIVE COMMITTEE

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					                             KWADUKUZA MUNICIPALITY

MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE COUNCIL
CHAMBER, MUNICIPAL BUILDINGS, CHIEF ALBERT LUTHULI STREET,
KWADUKUZA ON THURSDAY, 08 OCTOBER 2009 AT 10H00.

Present : Councillors T Khuluse (Mayor), BH Maraj (Deputy Mayor), J M Banda, M S
Mhlongo, A McDonnell, J L T Sibiya

Councillors: Councillor Mrs W M Luthuli (11h30), Rekka Singh.

Officials :    Messrs MOS Zungu (Municipal Manager), N Maree (ED: Corporate Services), M
      Phiri (Executive Director: Municipal Services), LF Klopper (ED: Technical Services), S C
      Viramuthu (Executive Director EDP), S Rajcoomar (CFO), Y Pillay (Director: Internal
      Audit), N M Peter (Director Traffic), J Du Plessis (Director: HR), T Dube (Director:
      Human Settlement), C Ngubane (Director: PMS), C Bundy (Assistant Director: LED), S
      Zulu (Director Communications), P Govender (Director: Administration and Legal), V
      Cele (Acting Director: Civil Engineering), P Zulu (Youth Development Officer), R
      Rampersad (Secretariat)

Other: Mr P Tusty (Mr Price Pro Ballito), Mr M Pitso (Department of Social Welfare), North
Coast Times

The meeting commenced at 10h07.

1.   PRAYER
     The meeting observed a moment’s silent prayer/reflection.

2.   NOTICE OF MEETING
     The notice of meeting, which had been circulated, was taken as read and the meeting
     declared to be properly constituted. The Mayor apologized for the delay in the late
     commencement of the meeting.

3.   APOLOGIES FOR ABSENCE: Nil

4.   LEAVE OF ABSENCE

     4.1 Granted             : Nil

     4.2 Applications        : Cllr J A Vallan : 8 October 2009 only (not well)

RESOLVED
1.     That official leave of absence be granted to Cllr J A Vallan for 8 October 2009 only.




                                                                                               1
5.   DISCLOSURE OF PERSONAL AND/OR PECUNIARY INTEREST :

     Councillors: C1093: Institute for Local Government Management (ILGM) 13th Annual
     National Conference & Business Exhibition: 18 to 20 November 2009, Silverstar Casino,
     Muldersdrift, Mogale City – Cllr T Khuluse

     C 1094: Invitation to attend a Visit to the Chinese Government on Sustainable
     Development from the 13th October 2009 to 19 October 2009 – Cllr T Khuluse

     Staff: C1093: Institute for Local Government Management (ILGM) 13th Annual National
     Conference & Business Exhibition: 18 to 20 November 2009, Silverstar Casino,
     Muldersdrift, Mogale City – Mr M O S Zungu

6    CONFIRMATION OF MINUTES

a)    SPECIAL EXCO : 11 SEPTEMBER 2009

      RESOLVED

      That the minutes of the meeting dated 11 September 2009 be confirmed.

      Moved by Councillor A McDonnell and seconded by Councillor J M Banda.

b)    EXCO : 16 SEPTEMBER 2009

      RESOLVED

      That the minutes of the meeting dated 16 September 2009 be confirmed.

      Moved by Councillor A McDonnell and seconded by Councillor J M Banda.

c)    SPECIAL EXCO : 25 SEPTEMBER 2009

      RESOLVED

      That the minutes of the meeting dated 25 September 2009 be confirmed.

      Moved by Councillor A McDonnell and seconded by Councillor J M Banda.


7    MATTERS ARISING FROM MINUTES:

a)    EXCO : 11 SEPTEMBER 2009, 16 SEPTEMBER 2009, 25 SEPTEMBER 2009




                                                                                        2
     C 931: Royal Reed Dance Ceremony 2009 – That the Municipal Manager submit a
     comprehensive report on the events that occurred at the Royal Reed Dance Ceremony
     2009, which report to include reasons why some children were left behind after the
     ceremony as transport was provided by the Municipality and what planning was put in
     place.                                                               MM

     C 932 (AMS 65): Security Services: Shakashead Business Hive (Y Pillay) – That the
     Director: Internal Audit look into the matter again, specifically with regards to the
     number of days for services not provided.                              Dir.: IA

     C 940 (AMS 73): 2009 Domestic Tourism Exhibitions – Tourism KZN (M Manzini)

               3.   That the financial implications i.e. travel and accommodation costs, of the
                    Domestic Tourism Shows, in line with the procurement policy, be
                    submitted to the next meeting of Exco.                 Dir.: LED

     C 946: Implementation of No-Work-No-Pay National Strike 27 to 31 July 2009
     That a report be submitted regarding issues that emanated from the implementation of
     the resolution to the next meeting of Exco.                           Dir.: HR

     C 947: The Garden and Leisure Show 2009 – That it be noted that due to time
     constraints, no official attended the Garden and Leisure Show 2009.


8   Signing of Attendance Register : Noted by the committee.

9   Official Announcements :

     1. Multi Party Oversight Committee – KwaZulu Natal Provincial Legislature Public
        Meeting on 9 October 2009 as follows:-

            09h00 – Lindelani Community Hall
            14h00 – Nkobongo Community Centre

     2.     Replacement Item and In-Committee - C 1091: Filling of Post: Director:
            Electrical Services (Designated) (Level 2) in the Technical Services Directorate

     3.     Tabled Items:-

            a) C 981/1 – C 981/3: Minutes of the Special Meeting of the Finance Portfolio
               Committee held on 2 September 2009

            b) C 1094: Invitation to attend a Visit to the Chinese Government on Sustainable
               Development from the 13th October 2009 to 19 October 2009




                                                                                             3
       4.     The Director: HS advised that a Road Show will be held at Zamani Township on
              Saturday, 10 October 2009 regarding Consumer Education.

10.    Outstanding Items:

MEETING: 3 JUNE 2009
C 677: STANGER SECONDARY SCHOOL INTERNATIONAL CONFERENCE
3.     That a breakdown of the actual costs be submitted to the next meeting of EXCO.
                                                                                 Dir.: Comm
MEETING: 22 JULY 2009

C 719: AMEU CONVENTION 2009 : 28 – 30 SEPTEMBER 2009

4.    That the Executive Director: Technical Services and Director: Electrical Services prepare
      a joint report in respect of aspects discussed at the Conference to be submitted to Exco.
                                                             ED:TS / Dir.: Elect. Services
Report to be submitted in October 2009

C 720:73RD ANNUAL IMESA CONFERENCE 2009 TO BE HELD AT CAPE TOWN
INTERNATIONAL CONVENTION CENTRE FROM THE 27 TO 31 OCTOBER 2009

4.    That the Director: Civil Services prepare a report in respect of aspects discussed at the
      Conference to be submitted to Exco.                                Dir.: Civil Services
Report to be submitted in November 2009

EXCO : 2 SEPTEMBER 2009

C 881: INVESTIGATION INTO REQUEST FOR ADDITIONAL PAYMENT: ROAD
TARRING PROJECT

1. That the item be deferred and the Municipal Manager be requested to investigate the matter
   further as to how and why this request was made and re-submit to the next meeting of Exco.
                                                                 Dir.: Internal Audit /
                                                                 Dir.: Civil/MM

EXCO : 16 SEPTEMBER 2009

C 971: APPLICATION FOR PERMISSION TO ACCEPT APPOINTMENT AS A
PANELIST FOR THE NATIONAL DEPARTMENT OF RURAL DEVELOPMENT AND
LAND REFORM – LAND TENURE DISPUTES MEDIATION

1.     That the matter be deferred and the Municipal Manager submit a comprehensive report to
       the next meeting of Exco.                                              MM




                                                                                                4
EDP 244 : WORK AND PLAY PROGRAM                            EDP : 29/09/2009

1.    That a business plan providing full details of the programme and detailing the staff roster
      for the day, be submitted for consideration to the next meeting of the Executive
      Committee .                                            Dir: LED


The meeting stood adjourned at 10h30.

11.   Presentation

      The following presentations were conducted:-

      1.     Report Back on Mr Price Pro Ballito – Mr Pierce Tusty
      2.     War on Poverty – Mr Mike Pitso

The meeting resumed at 11h15.
______________________________________________________________________________




                                                                                               5
C 980                                                                    EXCO : 2009/10/08

INVITATION TO THE WOMEN IN POLITICS 2009                                       12/3/2/1

RESOLVED

1.   That Exco approves the attendance of Cllr M S Mhlongo to attend the Woman in Politics
     2009 to be held over the period 28 to 30 October 2009, at the Indaba Hotel, Fourways
     Johannesburg.

2.   That sufficient funds exist on vote number 020 260 160 to cover the costs of air travel,
     accommodation and if necessary, car hire, which amounts to R7000,00.

3.   That the comments and concerns made by Councillor A McDonnell on the number of
     workshops attended, and the benefits received from these workshops be noted.
                                                                       Dir.: Admin & Legal
______________________________________________________________________________

C 981                                                                   EXCO: 08/10/2009

REPORT ON PRIORITISATION OF BUS SHELTERS

RESOLVED

1.    That the above report be noted.                 DD: Civil Engineering
______________________________________________________________________________

C 981/1                                                      EXCO: 2009-10-08
FIN 146                                           SPECIAL FINANCE: 2009-09-02

SALE OF REDUNDANT STOCK

RESOLVED

1.    That the matter be deferred to Exco and re-submitted to include items that would have to
      be disposed of and items that could still be used.
                                                                 Head: SCM
___________________________________________________________________________




                                                                                            6
C 981/2                                                      EXCO: 2009-10-08
FIN 147                                           SPECIAL FINANCE: 2009-09-02

DEVIATIONS FROM AND                RATIFICATION         OF    MINOR      BREACHES        OF
PROCUREMENT PROCESSES

RESOLVED

1.     That the deviations from, and ratification of minor breaches of, procurement processes
       for the 4th quarter of 08/09 financial year be noted.

2.    That it be noted that the deviations from the Council’s Supply Chain Management Policy
      will be dealt with as set out in Paragraph 36(2) of the policy in question.
                                                                    Head: SCM / CFO
___________________________________________________________________________

C 981/3                                                      EXCO: 2009-10-08
FIN 148                                           SPECIAL FINANCE: 2009-09-02

NAKEKELA PROJECT

RESOLVED

1.    That the matter be deferred to Exco and a report providing clarity in respect of HR /
      Labour issues and financial implications together with comments / input from the Chief
      Financial Officer be submitted to the next meeting.   CFO/D: Civil/Dir.:HR
______________________________________________________________________________

C 982                                                           EXCO: 2009-10-08
FIN 149                                                          FINANCE: 2009/09/23

MONTHLY BUDGET STATEMENT : TECHNICAL SERVICES – AUGUST 2009

RESOLVED

1.    That the Technical Services Monthly Budget Statement for the month of August 2009 be
      noted.                                                        ED:TS
___________________________________________________________________________




                                                                                           7
C 983                                                           EXCO: 2009-10-08
FIN 150                                                          FINANCE: 23/09/2009

MUNICIPAL SERVICES: AUGUST 2009 FINANCIAL REPORT

RESOLVED

1. That the Municipal Services financial report for the month of August 2009 be noted.
                                                                         ED: MS
___________________________________________________________________________

C 984                                                          EXCO: 2009-10-08
FIN 151                                                       FINANCE: 2009/09/23

MONTHLY REPORT ON SCM ISSUES

RESOLVED

1. That the tender processes for July & August 2009 be noted. HEAD: SCM
___________________________________________________________________________

C 985 – C 1009                                                       EXCO: 2009-10-08
FIN 153 – FIN 177                                                FINANCE: 2009-09-23

MINUTES OF THE MEETINGS OF THE TENDER ADJUDICATION COMMITTEE
HELD ON 14, 26 AND 28 AUGUST 2009

RESOLVED

1.    That the following decisions taken at the meetings of the Tender Adjudication Committee
      held on 14, 26 and 28 August 2009, respectively be noted.

2.    That a comprehensive report in respect of paragraph 10 of FIN 175 (TAC 80 dated 28
      August 2009) – Tender No. MN 82/2009 – The Construction of MIG Roads Programme
      for 2009/2010, which report to also include the MIG and counter funding be submitted to
      the next meeting of the Finance Portfolio Committee scheduled for October 2009.
                                           Dir.: Civil
                                                                Secretariat




                                                                                           8
C 985                                             EXCO: 2009-10-08
FIN 153                                           FINANCE: 2009-09-23
TAC 68                     TENDER ADJUDICATION COMMITTEE: 2009-08-14

TENDER NO. MN 5/2009: THE CONSTRUCTION OF ABLUTION BLOCKS AT
ZINKWAZI BEACH, TINLEY MANOR AND CHAKAS COVE (DAC Rabie)

RESOLVED
1.    That the matter be referred back to the Tender Evaluation Committee to allow the
      Director: Internal Audit, CFO and Chairperson of the Tender Evaluation Committee to
      audit the points calculation for Desert Star (90) and Edge to Edge (90.16).
___________________________________________________________________________

C 986                                             EXCO: 2009-10-08
FIN 154                                           FINANCE: 2009-09-23
TAC 69                     TENDER ADJUDICATION COMMITTEE: 2009-08-14

TENDER NO. MN 7/2009: THE CONSTRUCTION OF NEW LIFESAVERS BUILDING
AT CLARKE BAY BEACH (DAC Rabie)

RESOLVED

1.    That the matter be withdrawn and re-submitted to the Tender Evaluation Committee
      scheduled for 18 August 2009 as the recommendations are incomplete and it must be
      borne in mind that Crystal Lagoon Investments 44 cc owes the Kwa Dukuza Municipality
      + R100 000.00 in respect of their municipal accounts.
___________________________________________________________________________

C 987                                             EXCO: 2009-10-08
FIN 155                                           FINANCE: 2009-09-23
TAC 70                     TENDER ADJUDICATION COMMITTEE: 2009-08-14

TENDER NO. MN 134/2008: THE CONSTRUCTION OF REPAIRS TO THE
THOMPSONS BAY TIDAL POOL (DAC Rabie)

RESOLVED

1.    That the Tender Specification Committee has looked at and ratified the specification put
      out in respect of tender documents relating to Tender MN 134/2008 : Construction of
      Repairs to the Thompsons Bay Tidal Pool (TSP 56 dated 11 November 2008)

2.    That it be noted that the tenders were evaluated (TEC 78 dated 7 July 2009) in
      accordance with the Supply Chain Management Policy (SCMP), the guidelines issued by
      National Treasury in terms of the MFMA and applicable legislation pertaining to the
      procurement of goods and services, namely the Preferential Procurement Policy
      Framework Act (PPPFA) No. 5 of 2000, and the Preferential Procurement Regulations,


                                                                                            9
          2001 (GG 22549 of 10 August 2001) in terms of these regulations, i.e. SCMP and
          PPPFA, the preferential point system and the 90/10 principles were applied accordingly.

3.        That it be noted that a total of 7 tenders were received on the closing date, as follows :
                                                            CIDB
NO.               NAME OF TENDERERS                                                 AMOUNT
                                                          GRADING
     1.       Thule and Themba Investments                 2CE PE                 R 801 784.80
     2.        Mthimkhulu Technologies cc                  4CE PE                 R 816 938.00
     3.           Mirmello Construction                     3CE                  R 1 099 369.24
     4         WC Construction and Civils                  4CE PE                R 1 193 135.40
     5.      Crystal Lagoon Investments 44 cc              7CE PE                R 1 464 900.00
     6.              Fleming Civils cc                      5CE                  R 1 522 800.00
     7.              Umdloti Civils cc                     2CE PE                R 2 158 022.09

4.        That the price points are based on the formula: Ps = 90 x 1 – Pt – Pmin
                                                                   Pmin
           ITEM                    THULE & THEMBA                      MTHIMKHULU
                                                                      TECHNOLOGIES
                                                                   90 x 1 – 816 938.00 – 801
                                    90 x 1 – 801 784.80
                                                                             784.80
           PRICE POINTS                          801 784.80
                                                                               801 784.80
                                            = 90
                                                                             = 88.2
           PREFERENCE
                                              4                                7.3
           POINTS
           TOTAL                             90                                  95.5

            ITEM                        MIRMELLO                      WC CONSTRUCTION
                                     CONSTRUCTION
                                 90 x 1 – 1 099 369.24 – 801         90 x 1 – 1 193 135.40 – 801
                                            784.80                              784.80
            PRICE POINTS
                                              801 784.80                          801 784.80
                                            = 56.6                              = 46.1
            PREFERENCE
                                               0                                   0
            POINTS
            TOTAL                            56.6                                46.1

            ITEM                   CRYSTAL LAGOON                       FLEMING CIVILS
                                 90 x 1 – 1 464 900.00 – 801         90 x 1 – 1 522 800.00 – 801
                                            784.80                              784.80
            PRICE POINTS
                                              801 784.80                          801 784.80
                                            = 15.6                               = 9.1



                                                                                                       10
          PREFERENCE
                                          0                                 0
          POINTS
          TOTAL                         15.6                                9.1

          ITEM                   UMDLOTI CIVILS
                              90 x 1 – 2 158 022.09 – 801
                                         784.80
          PRICE POINTS
                                          801 784.80
                                         = -62.2
          PREFERENCE
                                          6.3
          POINTS
          TOTAL                           N/A

5.     That the alternative design tender offered by Mirmello Construction be not considered
       due to no guarantee being provided for the proposed design by their Engineers.

6.     That the tender submitted by Mthimkhulu Technologies cc with the highest scoring
       points of 93,7 at a tendered amount of R816 938.00, VAT inclusive, be accepted.

7.     That a site visit be conducted immediately by the Tender Evaluation Committee members
       in terms of Section 28 SCM Regulations : Ability and capability to carry out the project.

8.    That the budget amount is R600 000, VAT inclusive, and that the shortfall will be
      covered by the savings from the construction of the new lifesaving building (TAC 69).
___________________________________________________________________________

C 988                                              EXCO: 2009-10-08
FIN 156                                            FINANCE: 2009-09-23
TAC 71                      TENDER ADJUDICATION COMMITTEE: 2009-08-14

TENDER MN 56/2009: REMOVAL AND DISPOSAL OF WASTE BAGS FROM
KWADUKUZA BEACHES (M Phiri)

RESOLVED

1.    That the matter be referred back to the Tender Evaluation Committee to relook at the
      threshold of R200 000 and reasons for not accepting the lowest tenders below
      R200000.00.
___________________________________________________________________________




                                                                                              11
C 989                                                EXCO: 2009-10-08
FIN 157                                              FINANCE: 2009-09-23
TAC 72                        TENDER ADJUDICATION COMMITTEE: 2009-08-14

PROCUREMENT OF TRUCK FLEET – 2009/2010 FINANCIAL YEAR REPLACE NT
3371 – 19 cubic metre 1989 NISSAN CW4 – WASTE COMPACTOR (I Milsom)

RESOLVED

1.      That Council procures a Mercedes Benz AXOR 2628/45 Chassis cab equipped as a
        composite unit fitted with a TFM – HC250 – 20,6 Cubic Metre Waste Compactor
        Body fully in accordance with the specification of Umdoni Municipality and at the same
        price tendered to Umdoni Municipality by way of exercising the existing contract of
        Umdoni Municipality held with Mercedes Benz Commercial Vehicles, Durban – Tender
        16/2009 (Letter of consent and minutes of Umdoni Municipality Adjudication
        Committee to be obtained prior to placement of order)

2. That the above listed vehicle be procured in accordance with section 110 (2) (c) ; Section
   112 (o) of the Municipal Finance Management Act and section 41.1 of Council’s Supply
   Chain Management Policy.


     1. That an order be placed with Mercedes Benz Commercial Vehicles, Durban, for the
        supply and delivery of a Mercedes Benz AXOR 2628/45 Chassis cab equipped as a
        composite unit fitted with a TFM – HC250 – 20,6 Cubic Metre Waste Compactor
        Body fully in accordance with the specification of Umdoni Municipality Tender 16/2009
        at the same price tendered to Umdoni Municipality being in the amount of
        R1,872,646.08 (Vat Inclusive)

     2. That it be noted provision has been made on the 2009/2010 capital budget for the amount
        of R2,700,000 to replace two Waste Compactor Trucks allocated to the Municipal
        Services Directorate. (Replace 10 Ton Nissan CW 45 Truck :Vote No. 663-422590 =
        R1,500,000 and Replace 6 Ton Nissan CM 12 Truck : Vote No 663-422592 =
        R1,200,000.

     3. That it be recorded that due to the Section 78 study to be commissioned in respect to the
        operation of the Waste Management Service as a whole, it has been resolved that only
        one waste compactor be replaced during the 2009/2010 financial year.

     4. That quotations be obtained from the specialist suppliers for the supply and fitment of a
        C-Track Vehicle Management/Tracking Device, an Anti-Syphon fuel tank locking device
        and a Sentinal Engine protection device at the total estimated cost of R14,300.00

     5. That it be noted the total estimated cost for the procurement of the 20,6 cubic metre waste
        compactor inclusive of the cost reflected in paragraph 6. here above amounts to




                                                                                                12
   R1,886,946.00 which exceeds the budget approved for the replacement of the Nissan CW
   45 Compactor Truck (NT 3371) by R386,946.00

6. That to finance the procurement of the new waste compactor truck will necessitate that
   the estimated shortfall in the amount of R386,946.00 be re-allocated from Vote No.663-
   422592 and transferred to Vote No. 663-422590

7. That it be recorded that the concept for procurement by dispensing with the calling of
   separate tenders but rather to exercise the existing Tender Contract held between the
   Umdoni Municipality and Mercedes Benz Commercial Vehicles, Durban is in the best
   interest of Council for the following reasons:

   •   Savings achieved due to economies of scale resulting from large volume
       purchases of fleet by the Umdoni Municipality.
   •   To gain significant benefits both financial and operational that result from
       standardization on the makes and models of fleet and plant operated by Council.
       ( In this instance the Mercedes Benz AXOR Truck , Allison Fully AUTOMATIC
       Transmission and TFM Manufactured Waste Compactor Bin.
   •   Savings achieved due to not having to incur costs associated with the
       preparation of tender specification documents, advertising of tender and
       ultimate administration costs associated with the evaluation thereof.

8. That an appropriately worded letter of appreciation be addressed to the Municipal
   Manager of Umdoni Municipality extending the gratitude of Kwadukuza Municipality for
   assistance rendered in respect to the procurement of the 20,6 cubic metre waste
   compactor truck for Kwadukuza Municipality.

9. That upon receipt of the new replacement waste compactor truck the 1989 model Nissan
   CW45 – 19 cubic metre Waste Compactor truck NT 3371 be disposed of by public
   auction as this particular vehicle being 20 years old has exceeded its economic life
   expectancy and will be of no further beneficial use to Council for Service Delivery
   Purposes.

10. That it be noted the estimated delivery of the completed unit is 14-16 weeks from date of
    receipt of official order.

11. That the Executive Director: Municipal Services has requested that the Waste Compactor
    Bin Assembly be painted GREEN (Colour code to be advised by Municipal Services) so
    as to maintain a Clean Fleet Image in contrast to the Fleet White Compactor bins which
    are easily stained and more difficult to keep clean.

12. That as per the request of the Executive Director: Municipal Services, the possibility of
    entering into a full maintenance plan agreement with Mercedes Benz Commercial
    Vehicles, Durban be investigated by the Director: Fleet Management Services.




                                                                                          13
     13. That arrangements be made for the Executive Director: Municipal Services, The Head
         SCM, and the Director: Fleet Management Services to inspect Waste Compactor Units
         supplied by TFM INDUSTRIES to the Richards Bay Municipality so as to confirm the
         suitability of design/operation to satisfy the needs of KwaDukuza Municipality.


     14. That as per the request of the Executive Director: Municipal Services, the possibility of
         entering into a full maintenance plan agreement with Mercedes Benz Commercial
         Vehicles, Durban be investigated by the Director: Fleet Management Services.

   15. That arrangements be made for the Executive Director: Municipal Services, The Head
       SCM, and the Director: Fleet Management Services to inspect Waste Compactor Units
       supplied by TFM INDUSTRIES to the Richards Bay Municipality so as to confirm the
       suitability of design/operation to satisfy the needs of KwaDukuza Municipality.
___________________________________________________________________________

C 990                                                EXCO: 2009-10-08
FIN 158                                              FINANCE: 2009-09-23
TAC 73                        TENDER ADJUDICATION COMMITTEE: 2009-08-14

CORRECTION OF MINUTES DATED 20 MAY 2009 (TAC 54) - TENDER NO. MN
112/2008: TENDER FOR THE APPOINTMENT OF CIVIL CONSULTING ENGINEERS
FOR VARIOUS PROJECTS (DAC Rabie)

RESOLVED

1.      That the following recommendations taken on 20 May 2009 (TAC 54) be amended as
        follows, subject to the Tender Evaluation Committee confirming that the tendered
        amount of R3 897 377.00 as reflected on Resolution 6 is the correct amount:-

        “7.     That the tender submitted by SMA Consulting in respect of Tender No. 112/2008,
                be accepted at 15.63% 8.75% on the MIG value excluding Council’s counter
                funding as per the attached schedule.

        9.  That the duration of the tender shall be for the 2009/2010 approved MIG Projects
            as per Council Resolution C752 dated 6 August 2008.”
___________________________________________________________________________




                                                                                               14
C 991                                             EXCO: 2009-10-08
FIN 159                                           FINANCE: 2009-09-23
TAC 68                     TENDER ADJUDICATION COMMITTEE: 2009-08-26

TENDER NO. MN 5/2009: THE CONSTRUCTION OF ABLUTION BLOCKS AT
ZINKWAZI BEACH, TINLEY MANOR AND CHAKAS COVE (DAC Rabie)

RESOLVED

1.    That the Tender Specification Committee has looked at and ratified the specification put
      out in respect of tender documents relating to Tender MN 5/2009 - The construction of
      ablution blocks at Zinkwazi Beach, Tinley Manor and Chaka’s Cove (TSP 13 dated 9
      April 2009)


2.    That it be noted that the tenders were evaluated (TEC 76 dated 7 July 2009) in
      accordance with the Supply Chain Management Policy (SCMP), the guidelines issued by
      National Treasury in terms of the MFMA and applicable legislation pertaining to the
      procurement of goods and services, namely the Preferential Procurement Policy
      Framework Act (PPPFA) No. 5 of 2000, and the Preferential Procurement Regulations,
      2001 (GG 22549 of 10 August 2001) in terms of these regulations, i.e. SCMP and
      PPPFA, the preferential point system and the 90/10 principles were applied accordingly.

3.    That it be noted that a total of 8 tenders were received on the closing date, which are as
      follows :

                                       CIDB
NO.   NAME OF TENDERERS                                 AMOUNT
                                     GRADING
 1.   Desert Star 369 (Pty) Ltd       2GB PE           R 562 111.20
 2.    Edge to Edge 1154 cc           5GB PE           R 599 194.26
         Thule & Themba
 3.                                   4GB PE           R 683 062.92
            Investments
          Crystal Lagoon
 4                                    7GB PE           R 723 483.90
         Investments 44 cc
       Iphi-Ntombi U-Africa
 5.                                   2GB PE           R 945 700.00
            Consultants
       WC Construction and
 6.                                   2GB PE          R 1 238 719.44
                Civils
 7.      Rods Construction            7GB PE          R 1 300 415.96
       Goodwill Plumbing &
 8                                    3GB PE          R 1 392 951.64
                Civils

4.    That tenders submitted by Iphi-Ntombi U-Africa Consultants and Rods Construction be
      not considered due to a breach in terms of Section F2.23 of the Annexure F, Standard




                                                                                             15
      Conditions of Tender and 4.3.2 of the CIDB Regulations – Failing to submit a valid tax
      certificate.

5.    That the tenders submitted by Goodwill Plumbing & Civils and WC Construction and
      Civils be not considered due to the bid falling outside the price budget of R600 000 and
      in breach of Section 15 of the MFMA.

6.    That the price points are based on the formula: Ps = 90 x 1 – Pt – Pmin
                                                             Pmin


           ITEM                     DESERT STAR                   EDGE TO EDGE
                                                               90 x 1 – 599 194.26 – 562
                                   90 x 1 – 562 111.20
                                                                         111.20
           PRICE POINTS                         562 111.20
                                                                             562 111.20
                                           = 90
                                                                         = 84.1
           PREFERENCE
                                            0                             6.06
           POINTS
           TOTAL                           90                             90.16

7.    That the tender submitted by Edge to Edge 1154 cc with the highest scoring points of
      90.16 at the tendered amount of R599 194.26, VAT inclusive, be accepted.

8.    That it be noted that the point system was verified accordingly by the Tender Evaluation
      Committee again and they have reached the same conclusion and this was also verified
      by the Director: Internal Audit. Signed copy attached.

9.    That it be noted that the validity period has been extended until 28 August 2009.
___________________________________________________________________________

C 992                                             EXCO: 2009-10-08
FIN 160                                           FINANCE: 2009-09-23
TAC 69                     TENDER ADJUDICATION COMMITTEE: 2009-08-26

TENDER NO. MN 7/2009: THE CONSTRUCTION OF NEW LIFESAVERS BUILDING
AT CLARKE BAY BEACH (DAC Rabie)

RESOLVED

1.    That the Tender Specification Committee has looked at and ratified the specification put
      out in respect of tender documents relating to Tender MN 7/2009 - Construction of new
      Lifesavers Building at Clarke Bay Beach (TSP 14 dated 9 April 2009)


2.    That it be noted that the tenders were evaluated (TEC 77 dated 7 July 2009) in
      accordance with the Supply Chain Management Policy (SCMP), the guidelines issued by


                                                                                           16
      National Treasury in terms of the MFMA and applicable legislation pertaining to the
      procurement of goods and services, namely the Preferential Procurement Policy
      Framework Act (PPPFA) No. 5 of 2000, and the Preferential Procurement Regulations,
      2001 (GG 22549 of 10 August 2001) in terms of these regulations, i.e. SCMP and
      PPPFA, the preferential point system and the 90/10 principles were applied accordingly.


      3.      That it be noted that a total of 9 applications were received, as follows :

                                           CIDB
NO.        NAME OF TENDERERS                                 AMOUNT
                                         GRADING
       Crystal Lagoon Investments
 1.                                        7GB PE           R 423 449.70
                  44 cc
 2.   Thule & Themba Investments           4GB PE           R 565 629.24
         Iphi-Ntombi U-Africa
 3.                                        2GB PE           R 812 770.00
               Consultants
 4        Desert Star (Pty) Ltd            2GB PE           R 945 761.81
 5.         Tongaat Asphalts               2GB PE          R 1 099 932.42
 6.   WC Construction and Civils           2GB PE          R 1 214 473.92
 7.        Rods Construction               7GB PE          R 1 300 415.96
 8        Edge to Edge 1154 cc             3GB PE          R 1 392 951.64
 9.     Nonophala Investments cc            4GB            R 1 793 983.61

4.    That the price points are based on the formula: Ps = 90 x 1 – Pt – Pmin
                                                             Pmin

                               CRYSTAL LAGOON                   THULE & THEMBA
           ITEM
                               INVESTMENTS 44 cc                   INVESTMENTS
                                                               90 x 1 – 565 629.24 – 423
                                90 x 1 – 423 449.70
                                                                         449.70
           PRICE POINTS                  423 449.70
                                                                         423 449.70
                                        = 90
                                                                        = 88.67
           PREFERENCE
                                          0                                 0
           POINTS
           TOTAL                         90                              88.67

5.    That the tender submitted by Crystal Lagoon Investments 44 cc with the highest scoring
      points of 90 at a tendered amount of R423 449.70, VAT inclusive, be accepted.

6.    That a site visit be conducted immediately by the Bid Committee members in terms of
      Section 28 SCM Regulations : Ability and capability to carry out the project.

7.    The approved budget is R1.4 million, VAT inclusive.



                                                                                            17
8.    That it be noted that although a Judgement has been issued against Crystal Lagoon
      Investments 44 cc by the KwaDukuza Municipality for rates owing, the rate is in dispute
      and until the matter is resolved, no further action will be taken.
___________________________________________________________________________

C 993                                              EXCO: 2009-10-08
FIN 161                                            FINANCE: 2009-09-23
TAC 71                      TENDER ADJUDICATION COMMITTEE: 2009-08-26

TENDER MN 56/2009: REMOVAL AND DISPOSAL OF WASTE BAGS FROM
KWADUKUZA BEACHES (M Phiri)

RESOLVED

1. That the tenders be cancelled and a Section 78 report and findings are awaited and actioned
   once received.

2. That the tenderers be refunded their fees paid towards the tender documents.
___________________________________________________________________________

C 994                                              EXCO: 2009-10-08
FIN 162                                            FINANCE: 2009-09-23
TAC 73                      TENDER ADJUDICATION COMMITTEE: 2009-08-26

CORRECTION OF MINUTES DATED 20 MAY 2009 (TAC 54) - TENDER NO. MN
112/2008: TENDER FOR THE APPOINTMENT OF CIVIL CONSULTING ENGINEERS
FOR VARIOUS PROJECTS (DAC Rabie)

RESOLVED

1.     That it be noted that the tendered amount of R3 897 377.00 is for a three (3) year period
       however subsequently the tender was changed to one (1) year (2009/2010) whereby an
       amount of R1 750 000 million is applicable for the 2009/2010 MIG projects and the
       applicable fee of 8.75% and the counter funding for other projects will apply.

2.    That it be noted that the decision taken on 14 August 2009 vide TAC 73 is still
      applicable.
___________________________________________________________________________




                                                                                             18
C 995                                              EXCO: 2009-10-08
FIN 163                                            FINANCE: 2009-09-23
TAC 74                      TENDER ADJUDICATION COMMITTEE: 2009-08-26

TENDER MN 26/2009 - STREET CLEANSING, STREET SWEEPING, LITTER
PICKING IN THE SOUTHERN TOWNS OF KWADUKUZA MUNICIPALITY AND
DISPOSAL TO LANDFILL SITE (M Phiri)

RESOLVED

1.    That this tender be withdrawn and re-advertised subject to approval by Council to embark
      on the tender process.
___________________________________________________________________________

C 996                                              EXCO: 2009-10-08
FIN 164                                            FINANCE: 2009-09-23
TAC 75                      TENDER ADJUDICATION COMMITTEE: 2009-08-26

TENDER MN 11/2008 - INTEGRATED WASTE MANAGEMENT PLAN FOR
KWADUKUZA MUNICIPALITY AND REHABILITATION PLAN FOR SHAKAVILLE
LANDFILLSITE (M Phiri)

RESOLVED

1.     That the Committee re-affirms its previous decision taken on 29 May 2009 (TAC 62) but
       with the following amplification as required and it therefore be noted as follows:-

“1.    That as per recommendation 11 taken on 29 May 2009 (TAC 62), the following be
       noted:-

       1.     That a site meeting was carried out by the ED: MS, the Director: Civils and the
              Head: SCM on 2 July 2009.

       2.     That a letter was requested from Kuphelile’s landlord informing the Municipality
              that he is a tenant of the building, which letter was submitted to the Head: SCM.

      3.    That the extension of validity has been received from all tenderers.”
___________________________________________________________________________




                                                                                            19
C 997                                              EXCO: 2009-10-08
FIN 165                                            FINANCE: 2009-09-23
TAC 76                      TENDER ADJUDICATION COMMITTEE: 2009-08-26

TENDER NO. MN 83/2009 – THE CONSTRUCTION OF 4 MIG COMMUNITY HALLS
FOR 2009/2010 (DAC RABIE)

RESOLVED

1.    That the matter be referred back to the Tender Evaluation Committee scheduled for 28
      August 2009 regarding clarity in respect of awarding the contract to two (2) service
      providers.
___________________________________________________________________________

C 998                                              EXCO: 2009-10-08
FIN 166                                            FINANCE: 2009-09-23
TAC 77                      TENDER ADJUDICATION COMMITTEE: 2009-08-26

TENDER 40/2009: LOANS FOR CAPITAL INVESTMENTS (R84 MILLION) – (MARK
DICKASON)

RESOLVED

1.    That the Tender Specification Committee has looked at and ratified the specification put
      out in respect of tender documents relating to Tender MN 40/2009 – Loans for Capital
      Investments (R84 million) (TSP 58 dated 24 November 2008)


2.    That it be noted that the preferential point system could not be used in evaluating this
      tender, however only the rates offered as required by the specifications were taken into
      consideration.

3.    That it be noted that a total of 5 tenders were received on the closing date, viz. ABSA,
      INCA, FNB, DBSA AND NEDBANK. Refer to attached schedule.

4.    That the tender submitted by FNB, INCA and NEDBANK be not considered due to the
      following reasons:-

      FNB - Offering a loan amount of only R20 800 000.00
      INCA – Single draw downs only
      NEDBANK – Fixed Rate cannot be converted to Floating rate and offered only a loan of
      R34 000 000.00.

4.    That the tender offered by DBSA in the amount of R80 million for the Electrical
      Infrastructure only at a floating rate of 10.658% and to be fixed at a later stage over a 20
      year period with repayments as the Council draws down, be accepted.


                                                                                               20
5.     That the tender offered by ABSA in the amount of R4 million for Site Development and
       Park Home be accepted, the breakdown being as follows:-

       Site Development
       Floating rate of 11.460% to be fixed at a later stage
       Loan amount of R3 100 000.00 over 10 years and 6 monthly repayments

       Park Home
       Floating rate of 10.860% to be fixed at a later stage
       Loan amount of R900 000.00 over 5 years and 6 monthly repayments

       it being noted that ABSA provided the lowest interest rate structure on the R4
       million loan.

6.     That the tenders submitted by ABSA and DBSA be accepted subject to Section 46 of the
       MFMA being complied with.

7.     That the CFO and the Legal Department scrutinize the loan agreement accordingly.

8.     That it be noted that ABSA and DBSA has indicated that they will undertake Social
       Responsibility programmes as required in the specifications.

9.    That the Directors: Technical Services engage with Mr Mark Dickason regarding the
      offer made by DBSA to provide this Municipality with young professionals (technicians)
      at no cost.
___________________________________________________________________________

C 999                                               EXCO: 2009-10-08
FIN 167                                             FINANCE: 2009-09-23
TAC 78                       TENDER ADJUDICATION COMMITTEE: 2009-08-26

TENDER NO. MN 87/2007: PROVISION OF LIFEGUARD SERVICES (M PHIRI)

RESOLVED

1.     That in light of the legal opinion submitted by the Assistant Director: Legal Services, the
       tender for the Provision of Lifeguard Services awarded to Madamu be cancelled and re-
       advertised.

2.    That it be noted that the Tender Evaluation Committee at its meeting held on 24 August
      2009, RESOLVED that the award made to Madamu should be set aside and fresh tenders
      called.
___________________________________________________________________________




                                                                                               21
C 1000                                                  EXCO: 2009-10-08
FIN 168                                                 FINANCE: 2009-09-23
TAC 79                           TENDER ADJUDICATION COMMITTEE: 2009-08-26

TENDER NO. 63/2009: SUPPLY AND DELIVERY OF TRAFFIC AND PROTECTION,
FIRE AND SECURITY UNIFORMS (G PEARCE)

RESOLVED

1.        That the Tender Specification Committee has looked at and ratified the specification put
          out in respect of tender documents relating to Tender MN 63/2009 – Supply of Uniforms
          for Traffic and Protection, Fire and Security Services (TSP 21 dated 19 May 2009)


2.        That it be noted that the tenders were evaluated (TEC 83 dated 11 August 2009) in
          accordance with the Supply Chain Management Policy (SCMP), the guidelines issued by
          National Treasury in terms of the MFMA and applicable legislation pertaining to the
          procurement of goods and services, namely the Preferential Procurement Policy
          Framework Act (PPPFA) No. 5 of 2000, and the Preferential Procurement Regulations,
          2001 (GG 22549 of 10 August 2001) in terms of these regulations, i.e. SCMP and
          PPPFA, the preferential point system and the 80/20 principles were applied accordingly.

3.        That it be noted that only three (3) tenders were received on the closing date,
          which are as follows :

          1.     FG Uniforms CC
          2.     Classic Couture
          3.     Rob Wyly

4.        That the price structure submitted by the tenderers are as follows:-

                     PRICE STRUCTURES TENDER NUMBER MN 63/2009
                     TRAFFIC AND PROTECTION SERVICES UNIFORMS
 ITEM               DESCRIPTION         CLASSIC         FG                              ROB WYLY
  NO.                                  COUTURE      CLOTHING
   1           Magnum S/S Shirt          R129.10      R188.10
   2           Magnum L/S Shirt          R143.35      R205.14
   3           T-Shirt – V neck          R88.42        R56.94
   4           Magnum Trevira /Wool      R228.85      R193.74
               Trouser
      5        Socks                     R28.92        R37.56
      6        Pantyhose                 R32.52        R22.74
      7        Parabellum Shoes          R471.10      R336.30
      8        Chelsea Slip-on Shoes     R513.85      R450.30
      9        Chelsea Slip-on Boots     R684.85      R564.30
     10        Gumboots/ Waders         No Quote      No Quote


                                                                                               22
11   Plain Peak Cap                  R214.80       R239.40
12   Plain Peak Cap Blue Band        R224.80       R239.40
13   Peak Cap – Blue Band and        R241.30       R484.50
     Wreath - Supt
14   Peak Cap – Blue Band and        R241.30       R541.50
     Wreath – S/Supt
15   Peak Cap – Blue Band and        R241.30       R678.30
     Wreath – Director
16   Baseball Cap                    R86.35        R91.14
17   Baseball Cap - Supt             R86.35        R222.30
18   Baseball S/Supt.                R86.35        R256.50
19   Plain Ladies Felt Hat           R214.80       R188.10
20   Ladies Felt Hat – Blue Band     R224.80       R256.50
     – Ass/Supt
21   Ladies Felt Hat – Blue Band     R241.30       R313.30
     and Wreath - Supt
22   Magnum S/S Shirt Ladies         R129.10       R188.10
23   Magnum L/S Shirt Ladies         R143.25       R205.14
24   Ladies Trevira/Wool Slacks      R271.60       R193.74
25   Combat S/S Shirt                R143.25       R199.50
26   Combat Trouser                  R228.85       R159.54
27   Magnum Hi Tec Classic           R684.85       R410.34
     Boot
28   Ladies Parabellum Shoes         R471.10       R336.30
29   Ladies Court Shoes              R543.53       R467.40
30   Jersey with Epps and Elbow      R194.65       R125.40
     Pads – Plain
31   Kenny Jacket                   R556.50        R427.50
32   White Gloves                    R79.51         R48.96
33   Rubberized Shoulder           R129.82 Pair   R71.76 Pair
     Flashes (Minimuim 25prs)
34   Rubberized Epaulettes –       R80.22 Pair    R56.94 Pair
     Plain
35   Rubberized Epaulettes –       R80.22 Pair    R56.94 Pair
     Ass/Supt
36   Rubberized Epaulettes –       R80.22 Pair    R56.94 Pair
     Supt
37   Rubberized Epaulettes –       R80.22 Pair    R56.94 Pair
     S/Supt
38   Rubberized Epaulettes –       R80.22 Pair    R56.94 Pair
     Director
39   Rubberized Georgettes –       R66.40 Pair    R56.94 pair
     Gold Trim
40   Rubberized Georgettes – 3     R66.40 Pair    R56.94 Pair
     Leaf



                                                                23
41   Rubberized Georgettes – 4    R66.40 Pair    R56.94 Pair
     Leaf
42   B/ Weave Leather Holster      R186.10         R165.30
     Glok 17,19 Vector SP1
43   B/Weave Leather Holster       R186.10         R165.30
     .357 Magnum
44   B/Weave Leather Border        R214.60         R165.30
     Patrol Belt
45   B/Weave Leather Magazine      R113.70         R79.74
     Pouch - Single
46   B/Weave Leather Handcuff    R114.85 Pouch     R370.50
     Pouch with Handcuffs            Only
47   Rainsuit                      R273.03        No Quote       R325.00
                                                                No sample
48   Tonfa Baton                   No Quote         37.56
49   Baton Holder                  No Quote        R17.10
50   Reflective Jackets            R571.56         R450.30       R265.00
                                                                No sample
51   Cravat                         R51.00          R37.56
52   Plain Tie                      R26.05          R20.46
53   Gold Laurel Wreath             R38.98          R21.60
54   Silver Metal Bars              R36.76          R20.46
55   Crested Nametag                R71.67          R79.74
56   Metal Cap Badge               R113.71          R91.14
57   Metal Traffic Star            R185.67          R91.14
58   Jump Suits                    No Quote       No Quote
59   Single Plain Blue Lanyard     W/R30.40      Plain R22.74
     Woven/Plain                   P/R16.65

                                  SECURITY
                                   CLASSIC           FG         ROB WYLY
                                  COUTURE        CLOTHING
 1   Combat S/S Shirt               R108.43         R91.14
 2   Combat Trouser                 R200.35        R159.54
 3   Plain Bunny Jacket             R556.60        R330.54
 4   Socks                          R39.70          R21.60
 5   Cap                            R71.67          R39.90
 6   Epaulettes                   R84.49 pair     R56.94 pair
 7   Metal Nametag                  R71.69          R91.14
 8   Web Belt                       R179.25         R37.56
 9   Rain Suit                     R27.36 Set      No Quote
10   Jersey                         R194.65        R125.40

                                  FIRE AND
                                 EMERGENCY


                                                                        24
                                               CLASSIC                FG             ROB WYLY
                                               COUTURE             CLOTHING
     1       Socks                                                   R34.14
     2       Chelsea Steel Toe Cap                                  R564.30
             Boots
     3       Chelsea Slip On Shoes                                    R450.30
     4       Cruiser Trouser                                          R159.54
     5       Black B/W Leather 50mm                                   R176.70
             Belt Brass Fire Buckle
      6      Black S/S Magnum Shirt                                   R205.14
      7      White S/S Magnum Shirt                                   R188.10
      8      White L/S Poplin Shirt                                   R91.14
      9      Plain Tie with Embroidery                                R68.34
     10      Rubberised Shoulder                                      R79.74
             Flashes (Min qty 25 Pairs)
     11      Epaulettes                                               R68.34
     12      Plain Jersey                                            R125.40
     13      Chest Badge Shield                                      R165.30
     14      Jacket                                                  R427.50
     15      Jump Suit                                               No Quote
     16      T Shirts                                                 R79.74
     17      Reflective Jacket                                       No Quote          R265.00
                                                                                      No sample
     18      Officers Peak Cap                                       R974.70
     19      Baseball Cap                                             R91.14
     20      Bunker Trouser                                          No Quote
     21      Tunic Top                                               No Quote
     22      Fire Gloves                                             No Quote
     23      Rescue Gloves                                           No Quote
     24      Helmet                                                  No Quote
     25      Flash Hood                                              No Quote
     26      Boots                                                   No Quote

5.        That the tender submitted by Rob Wyly be not considered due to non-compliance in that
          he did not provide samples with the tender as per the specifications.

6.        That the only tender submitted by FG Uniforms for the supply of uniforms for Fire and
          Emergency be accepted as per the above schedule.

7.        That the only responsive tender submitted by FG Uniforms for the supply of uniforms for
          Security be accepted as per above schedule; it being noted that Classic Couture could not
          be considered as they did not provide samples.
8.        That in respect of the Traffic and Protection Services Uniforms the tender was
          awarded as per the comments made on the schedule as follows:-




                                                                                                25
                         TRAFFIC AND PROTECTION SERVICES UNIFORMS
ITEM  DESCRIPTION             CLASSIC        FG                   COMMENTS
 NO.                         COUTURE      CLOTHING
  1  Magnum S/S Shirt          R129.10     R188.10    Tender awarded to FG Uniforms due
                                                         to samples provided by Classic
                                                       Couture is not a Magnum shirt and
                                                       does not comply with specifications
                                                      and the colours between the short and
                                                           long sleeve shirt is different
 2    Magnum L/S Shirt         R143.35     R205.14    Tender awarded to FG Uniforms due
                                                         to samples provided by Classic
                                                       Couture is not a Magnum shirt and
                                                       does not comply with specifications
                                                      and the colours between the short and
                                                           long sleeve shirt is different
 3    T-Shirt – V neck         R88.42       R56.94        No samples provided by both
                                                     tenderers and therefore not considered
 4    Magnum Trevira           R228.85     R193.74        No samples provided by both
      /Wool Trouser                                  tenderers and therefore not considered
 5    Socks                    R28.92       R37.56    Tender awarded to FG Uniforms due
                                                        to no sample provided by Classic
                                                                      Couture
 6    Pantyhose                R32.52       R22.74    Tender awarded to FG Uniforms due
                                                        to no sample provided by Classic
                                                                      Couture
 7    Parabellum Shoes         R471.10     R336.30    Tender awarded to FG Uniforms due
                                                        to no sample provided by Classic
                                                                      Couture
 8    Chelsea Slip-on          R513.85     R450.30    Tender awarded to FG Uniforms due
      Shoes                                             to no sample provided by Classic
                                                                      Couture
 9    Chelsea Slip-on          R684.85     R564.30      Council does not have bikers and
      Boots                                               therefore this item is removed
 10   Gumboots/ Waders        No Quote     No Quote     Will call for quotations via SCM
                                                                      process
 11   Plain Peak Cap           R214.80     R239.40    Tender awarded to FG Uniforms due
                                                        to no sample provided by Classic
                                                                      Couture
 12   Plain Peak Cap Blue      R224.80     R239.40    Tender awarded to FG Uniforms due
      Band                                              to no sample provided by Classic
                                                                      Couture
 13   Peak Cap – Blue          R241.30     R484.50    Tender awarded to FG Uniforms due
      Band and Wreath -                                 to no sample provided by Classic
      Supt                                                            Couture
 14   Peak Cap – Blue          R241.30     R541.50    Tender awarded to FG Uniforms due
      Band and Wreath –                                 to no sample provided by Classic


                                                                                       26
     S/Supt                                                      Couture
15   Peak Cap – Blue         R241.30   R678.30   Tender awarded to FG Uniforms due
     Band and Wreath –                             to no sample provided by Classic
     Director                                                    Couture
16   Baseball Cap            R86.35    R91.14    Tender awarded to FG Uniforms due
                                                   to no sample provided by Classic
                                                                 Couture
17   Baseball Cap - Supt     R86.35    R222.30   Tender awarded to FG Uniforms due
                                                   to no sample provided by Classic
                                                                 Couture
18   Baseball S/Supt.        R86.35    R256.50   Tender awarded to FG Uniforms due
                                                   to no sample provided by Classic
                                                                 Couture
19   Plain Ladies Felt Hat   R214.80   R188.10   Tender awarded to FG Uniforms due
                                                   to no sample provided by Classic
                                                                 Couture
20   Ladies Felt Hat –       R224.80   R256.50   Tender awarded to FG Uniforms due
     Blue Band –                                   to no sample provided by Classic
     Ass/Supt                                                    Couture
21   Ladies Felt Hat –       R241.30   R313.30   Tender awarded to FG Uniforms due
     Blue Band and                                 to no sample provided by Classic
     Wreath - Supt                                               Couture
22   Magnum S/S Shirt        R129.10   R188.10   Tender awarded to FG Uniforms due
     Ladies                                          to samples provided by Classic
                                                  Couture is not a Magnum shirt and
                                                  does not comply with specifications
                                                 and the colours between the short and
                                                       long sleeve shirt is different
23   Magnum L/S Shirt        R143.25   R205.14   Tender awarded to FG Uniforms due
     Ladies                                          to samples provided by Classic
                                                  Couture is not a Magnum shirt and
                                                  does not comply with specifications
                                                 and the colours between the short and
                                                       long sleeve shirt is different
24   Ladies Trevira/Wool     R271.60   R193.74   Tender awarded to FG Uniforms due
     Slacks                                      to samples provided does not comply
                                                 with specifications in that the colours
                                                               are different
25   Combat S/S Shirt        R143.25   R199.50   Tender awarded to FG Uniforms due
                                                 to samples provided does not comply
                                                  with specifications and the colour is
                                                                 different
26   Combat Trouser          R228.85   R159.54   Tender awarded to FG Uniforms due
                                                 to samples provided does not comply
                                                 with specifications in that the colours
                                                               are different


                                                                                   27
27   Magnum Hi Tec             R684.85       R410.34      Tender awarded to FG Uniforms due
     Classic Boot                                           to no sample provided by Classic
                                                                         Couture
28   Ladies Parabellum         R471.10       R336.30      Tender awarded to FG Uniforms due
     Shoes                                                  to no sample provided by Classic
                                                                         Couture
29   Ladies Court Shoes        R543.53       R467.40      Tender awarded to FG Uniforms due
                                                            to no sample provided by Classic
                                                                         Couture
30   Jersey with Epps and      R194.65       R125.40      Tender awarded to FG Uniforms due
     Elbow Pads – Plain                                   to samples provided does not comply
                                                                    with specifications
31   Kenny Jacket              R556.50       R427.50      Tender awarded to FG Uniforms due
                                                          to samples provided does not comply
                                                          with specifications in that the colours
                                                                       are different
32   White Gloves              R79.51         R48.96      Tender awarded to FG Uniforms due
                                                            to no sample provided by Classic
                                                                         Couture
33   Rubberized Shoulder     R129.82 Pair   R71.76 Pair   Tender awarded to FG Uniforms due
     Flashes (Minimuim                                      to no sample provided by Classic
     25prs)                                                              Couture
34   Rubberized              R80.22 Pair    R56.94 Pair   Tender awarded to FG Uniforms due
     Epaulettes – Plain                                     to no sample provided by Classic
                                                                         Couture
35   Rubberized              R80.22 Pair    R56.94 Pair   Tender awarded to FG Uniforms due
     Epaulettes – Ass/Supt                                  to no sample provided by Classic
                                                                         Couture
36   Rubberized              R80.22 Pair    R56.94 Pair   Tender awarded to FG Uniforms due
     Epaulettes – Supt                                      to no sample provided by Classic
                                                                         Couture
37   Rubberized              R80.22 Pair    R56.94 Pair   Tender awarded to FG Uniforms due
     Epaulettes – S/Supt                                    to no sample provided by Classic
                                                                         Couture
38   Rubberized              R80.22 Pair    R56.94 Pair   Tender awarded to FG Uniforms due
     Epaulettes – Director                                  to no sample provided by Classic
                                                                         Couture
39   Rubberized              R66.40 Pair    R56.94 pair   Tender awarded to FG Uniforms due
     Georgettes – Gold                                      to no sample provided by Classic
     Trim                                                                Couture
40   Rubberized              R66.40 Pair    R56.94 Pair   Tender awarded to FG Uniforms due
     Georgettes – 3 Leaf                                    to no sample provided by Classic
                                                                         Couture
41   Rubberized              R66.40 Pair    R56.94 Pair   Tender awarded to FG Uniforms due
     Georgettes – 4 Leaf                                    to no sample provided by Classic
                                                                         Couture


                                                                                            28
42   B/ Weave Leather         R186.10          R165.30    Tender awarded to FG Uniforms due
     Holster Glok 17,19                                    to no sample provided by Classic
     Vector SP1                                                          Couture
43   B/Weave Leather         R186.10         R165.30      Tender awarded to FG Uniforms due
     Holster .357 Magnum                                   to no sample provided by Classic
                                                                         Couture
44   B/Weave Leather         R214.60         R165.30      Tender awarded to FG Uniforms due
     Border Patrol Belt                                    to no sample provided by Classic
                                                                         Couture
45   B/Weave Leather         R113.70          R79.74      Tender awarded to FG Uniforms due
     Magazine Pouch -                                      to no sample provided by Classic
     Single                                                              Couture
46   B/Weave Leather       R114.85 Pouch     R370.50      Tender awarded to FG Uniforms due
     Handcuff Pouch with       Only                        to no sample provided by Classic
     Handcuffs                                                           Couture
47   Rainsuit                R273.03         No Quote      No samples provided by tenderers.
                                                         Call for quotations via SCM processes
48   Tonfa Baton             No Quote          37.56        Tender awarded to FG Uniforms
49   Baton Holder            No Quote         R17.10        Tender awarded to FG Uniforms
50   Reflective Jackets      R571.56         R450.30     Tender awarded to Classic Couture as
                                                         FG Uniforms did not provide a sample
51   Cravat                   R51.00          R37.56      Not needed. Remove from schedule
52   Plain Tie                R26.05          R20.46      Tender awarded to FG Uniforms due
                                                           to no sample provided by Classic
                                                                         Couture
53   Gold Laurel Wreath       R38.98          R21.60      Tender awarded to FG Uniforms due
                                                           to no sample provided by Classic
                                                                         Couture
54   Silver Metal Bars        R36.76          R20.46      Tender awarded to FG Uniforms due
                                                           to no sample provided by Classic
                                                                         Couture
55   Crested Nametag          R71.67          R79.74          No samples provided by both
                                                           tenderers. Call for quotations via
                                                                     SCM processes
56   Metal Cap Badge         R113.71          R91.14      Tender awarded to FG Uniforms due
                                                           to no sample provided by Classic
                                                                         Couture
57   Metal Traffic Star      R185.67          R91.14      Tender awarded to FG Uniforms due
                                                           to no sample provided by Classic
                                                                         Couture
58   Jump Suits              No Quote        No Quote    Call for quotations via SCM processes
59   Single Plain Blue       W/R30.40      Plain R22.74   Tender awarded to FG Uniforms due
     Lanyard Woven/Plain     P/R16.65                      to no sample provided by Classic
                                                                         Couture
        ___________________________________________________________________________



                                                                                         29
C 1001                                               EXCO: 2009-10-08
FIN 169                                              FINANCE: 2009-09-23
TAC 80                        TENDER ADJUDICATION COMMITTEE: 2009-08-26

TENDER NO. MN 82/2009 – THE CONSTRUCTION OF MIG ROADS PROGRAMME
FOR 2009/2010 (DAC RABIE)

RESOLVED

1.    That the matter be referred back to the Tender Evaluation Committee scheduled for 28
      August 2009 regarding clarity in respect of awarding the contract to two (2) service
      providers.
___________________________________________________________________________

C 1002                                               EXCO: 2009-10-08
FIN 170                                              FINANCE: 2009-09-23
TAC 81                        TENDER ADJUDICATION COMMITTEE: 2009-08-26

AUCTION OF OBSOLETE / REDUNDANT / UNSERVICEABLE ITEMS (L
MOOTHUSAMY)

RESOLVED

That the following recommendations be accepted subject to an inspection being conducted
by the Finance Portfolio Committee on 2 September 2009 and a possible consequential
amendment arising from the inspection:-

1.     That in terms of Section 110 (1) (b) the following items be disposed and burnt with the
       supervision of Internal Audit and the Fire Department urgently:-

Description                         Method of Disposal         Sell per lot; each; kg;
                                                               sets;
6 x Electrical Ladders              Destroy                    Lot
Conventional and prepaid            Destroy                    Lot
meters
1 x One Ton Crane                   Destroy                    each
Desktop; keyboards;cpu              Destroy                    Lot
Office desks/chairs/drawers         Destroy                    Lot
(wooden)
6 x wheel chairs                    Destroy                    Lot

2.     That an auction sale be carried out urgently to auction the following items:-

Description                         Method of Disposal         Sell per lot; each; kg;
                                                               sets;
Electrical cables                   Auction                    Lot


                                                                                                 30
Wooden Poles                       Auction                  Lot
Street light fittings              Auction                  Lot
Aluminum Wire                      Auction                  Lot
Transformers                       Auction                  Lot
1 x Wheel Balancing Machine        Auction                  each
1 x Engine Tune Up Machine         Auction                  each
1 x Hydroblast steam washer        Auction                  each
1 x Bomag Roller                   Auction                  each
Airconditioners                    Auction                  Lot
Electrical commodities(written-    Auction                  Lot
off from stock - 2007)
3 x Bicycles                       Auction                  Lot
4 x wooden doors                   Auction                  Lot
3 x photocopier                    Auction                  Each
1 x fax machine                    Auction                  Each
1 x fridge                         Auction                  Each
1 x scale                          Auction                  Each
Carpets                            Auction                  Lot
1 x Plotter                        Auction                  each
1 x Typewriter                     Auction                  Each
2 x Printers                       Auction                  Lot

3.    That a further list of obsolete / redundant items for auction to be submitted by the
      Director: Civil Engineering Services in liaison with the Director: Planning Customer and
      Fleet Management Services.
___________________________________________________________________________

C 1003                                              EXCO: 2009-10-08
FIN 171                                             FINANCE: 2009-09-23
TAC 82                       TENDER ADJUDICATION COMMITTEE: 2009-08-26

DATA PURIFICATION / CLEANSING ON CONSUMER AND METER
INFORMATION MUNICIPAL FINANCIAL SYSTEM – MUNMAP (N CHETTY)

RESOLVED

1.    That the matter be referred back to the Tender Evaluation Committee scheduled for 28
      August 2009 as a letter of consent from Maluti-A-Phofung is to be provided and that the
      proposals meet with the requirements of the KwaDukuza Municipality.
___________________________________________________________________________




                                                                                           31
C 1004                                              EXCO: 2009-10-08
FIN 172                                             FINANCE: 2009-09-23
TAC 83                       TENDER ADJUDICATION COMMITTEE: 2009-08-26

TENDER NO. 85/2009 – CUSTOMER SATISFACTION SURVEY 2008/2009 (CJ
NGUBANE / M PARRY)

RESOLVED

1.    That the Tender Specification Committee has looked at and ratified the specification put
      out in respect of tender documents relating to Tender MN 85/2009 – Customer
      Satisfaction Survey (TSP 23/1 dated 21 July 2009)


2.    That it be noted that the tenders were evaluated (TEC 92 dated 24 August 2009) in
      accordance with the Supply Chain Management Policy (SCMP), the guidelines issued by
      National Treasury in terms of the MFMA and applicable legislation pertaining to the
      procurement of goods and services, namely the Preferential Procurement Policy
      Framework Act (PPPFA) No. 5 of 2000, and the Preferential Procurement Regulations,
      2001 (GG 22549 of 10 August 2001) in terms of these regulations, i.e. SCMP and
      PPPFA, the preferential point system and the 80/20 principles were applied accordingly.
3.    That it be noted that the budget available for this project is R250 000-00.

4.    That it be noted that a total of seven (7) tenders were received on the closing date
      including 1 late tender:-.

NO.               NAME OF TENDERER                                    PRICE
1     Brand and Partners                                     R184 000.00
2     Umphumela                                              R213 292.00
3     PWC / Ubhaqa                                           R495 017.13
4     Finyelela                                              R142 805.85
5     InterAct                                               R238 740.00
6     Professional Mobile Mapping                            R346 274.00
7     Plus 94 Research                                       R1 015 000.00
8     Research and Performance Solutions (RAPS)
      LATE TENDER

5.    That the tender submitted by Research and Performance Solutions (RAPS) be not
      considered as it is a late tender due to it being incorrectly addressed and the tender was
      dropped off at the HR Office and not in the tender box as per the advert requirements.

6.    That the tender submitted by PWC/Ubhaqa, Professional Mobile Mapping and Plus 94
      Research be not considered due to it being outside the approved budget and in breach of
      Section 15 of the MFMA.




                                                                                             32
7.     That the tender submitted by Finyelela be not considered as the tenderer did not submit
       proof of experience and complete the tender documents as required in the specifications.

8.     That the point system was calculated as follows:-

NO.     NAME OFF TENDERER                         PRICE
1   Brand and Partners                      R184 000.00
2   Umphumela                               R213 292.00
3   InterAct                                R238 740.00

9.     That the tender submitted by Brand and Partners be not considered as the tenderer as
       submitted no proof of previous experience.

10.    That the tender submitted by Umphumela be not considered as the tenderer as submitted
       no proof of previous experience.

11.   That the only responsive tender submitted by InterAct be accepted at a price of
      R238740.00 inclusive of vat.
__________________________________________________________________________

C 1005                                              EXCO: 2009-10-08
FIN 173                                             FINANCE: 2009-09-23
TAC 84                       TENDER ADJUDICATION COMMITTEE: 2009-08-26

TENDER –PROVISION OF SECURITY SERVICES – G4S (G PERACE)

RESOLVED

1.    That the matter be referred back to the Tender Evaluation Committee scheduled for 28
      August 2009 a formal report be submitted to the Tender Adjudication Committee with
      firm recommendations.
___________________________________________________________________________

C 1006                                              EXCO: 2009-10-08
FIN 174                                             FINANCE: 2009-09-23
TAC 76                       TENDER ADJUDICATION COMMITTEE: 2009-08-28

TENDER NO. MN 83/2009 – THE CONSTRUCTION OF 4 MIG COMMUNITY HALLS
FOR 2009/2010 (DAC RABIE)

RESOLVED

1.     That the Tender Specification Committee has looked at and ratified the specification put
       out in respect of tender documents relating to Tender MN 83/2009 – The Construction of
       4 MIG Community Halls for 2009/2010 (TSP 23 dated 21 July 2009)




                                                                                              33
2.     That it be noted that the tenders were evaluated (TEC 79 dated 11 August 2009) in
       accordance with the Supply Chain Management Policy (SCMP), the guidelines issued by
       National Treasury in terms of the MFMA and applicable legislation pertaining to the
       procurement of goods and services, namely the Preferential Procurement Policy
       Framework Act (PPPFA) No. 5 of 2000, and the Preferential Procurement Regulations,
       2001 (GG 22549 of 10 August 2001) in terms of these regulations, i.e. SCMP and
       PPPFA, the preferential point system and the 90/10 principles were applied accordingly.

3.     That it be noted that a total of 46 tenders were received on the closing date including 2
       late submissions as per attached Annexure A.

4.     That it be noted that Crystal Lagoon has appealed regarding his late tender submission.

5.     The total budget amount funded by MIG and the KwaDukuza Municipality is R 7 092
       485.88 incl. VAT. The breakdown of budget is as follows:-

                                       HALL                   DIRECT COST

                                   NYATHIKAZI                  R 1 773 121.47
                                GROUTVILLE P2                  R 1 773 121.47
                               GROUTVILLE WARD
                                                               R 1 773 121.47
                                     10
                                   DRIEFONTEIN                 R 1 773 121.47

                                      TOTAL                    R 7 092 485.88

6.     That the estimated direct cost for one hall determined was approximately R 1 300 000.00
       incl. VAT and is in line with the previous year’s price for the similar hall and therefore
       tenderers 1 to 5 in Annexure A have not been considered due to the tendered amount
       being below the estimated direct cost and is underpriced and unrealistic.

7.     That Tenderers 34-44 be not considered due to their tendered amounts exceeding the
       budget.

8.     That tenderers 6 – 33 in Annexure A were selected for the tender evaluation process.

9.     That the tender submitted by Maqamu Amahle Construction be not considered due to the
       tender not balanced and does not have realistic rates for a number of items and has
       overpriced establishment and overhead costs and did not provide a bank grading
       certifiying that he has the financial resources to complete the contract and therefore is
       non-responsive in terms of CIDB Clause F3.8.1. and F3.8.2. which reads as follows:-

“F.3.8.1.Determine on opening and before detailed evaluation, whether each tender offer
        property received:


                                                                                                 34
a)     complies with the requirements of these Conditions of Tender
b)     has been properly and fully completed and signed, and
c)     is responsive to the other requirements of the tender documents

F3.8.2 A responsive tender is one that conforms to all the terms, conditions and specifications of
       the tender documents without material deviation or qualification. A material deviation or
       disqualification is one which, in the Employer’s opinion, would:

a)     detrimentally affect the scope, quality or performance of the works, services or supply
       identified in the Scope of Work
b)     change the Employer’s or the tenderer’s risk and responsibilities under the contract, or
c)     affect the competitive position of other tenderers presenting responsive tenders, if it were
       to be rectified.

       Reject a non-responsive tender offer, and not allow it to be subsequently made
       responsive by correction or withdrawal of the non-conforming deviation or reservation.”

10.    That the tender submitted by Lamile Distributors be not considered as the tenderer did
       not complete the Price Elemental Schedule and is disqualified in terms of CIDB Clause
       F3.8.1 and F3.8.2.

11.    That the tender submitted by Royco Homes be not considered as the tenderer did not
       submit a valid original CIDB certificate and is disqualified in terms of CIDB Clause
       F3.8.1 and F3.8.2.

12.    That the tender submitted by UK Renovators be not considered due to the tender not
       balanced and does not have realistic rates for a number of items and has overpriced
       establishment and overhead costs and therefore is non-responsive in terms of CIDB
       Clause F3.8.1. and F3.8.2.

13.    That the tender submitted by Sivukile Construction be not considered due to the tender
       not balanced and does not have realistic rates for a number of items and has overpriced
       establishment and overhead costs and therefore is non-responsive in terms of CIDB
       Clause F3.8.1. and F3.8.2.


14.    That the tender submitted by Boysons Construction be not considered due to the tenderer
       not submitting the tender in its original form and is disqualified in terms of CIDB Clause
       F3.8.1 and F3.8.2.

15.    That the tender submitted by Magubane National Contractors be not considered due to
       the tender not balanced and does not have realistic rates for a number of items and has
       overpriced establishment and overhead costs and therefore is non-responsive in terms of
       CIDB Clause F3.8.1. and F3.8.2.




                                                                                                 35
16.   That the tender submitted by Conpack be not considered due to the tenderers CIDB
      grading being expired and does not meet with tender requirements.

17.   That the tender submitted by Sash Building and Maintenance be not considered as the
      tenderers CIDB grading is 1GBPE and does not meet with tender requirements (2GB
      PE).

18.   That the tender submitted by Zama Zama Konke Trading be not considered as the
      tenderer did not complete the Price Elemental Schedule and is disqualified in terms of
      CIDB Clause F3.8.1 and F3.8.2.

19.   That the tender submitted by PMPZ Construction cc be not considered as the tenderer did
      not complete the Price Elemental Schedule and is disqualified in terms of CIDB Clause
      F3.8.1 and F3.8.2.

20.   That the tender submitted by Yimpie Projects cc Thule & Themba JV be not considered
      as the tenderer did not complete the Price Elemental Schedule and is disqualified in terms
      of CIDB Clause F3.8.1 and F3.8.2.

21.   That the tender submitted by Umkhumbi Plant Hire and Civils be not considered as the
      tenderer as no building experience as his schedule indicates mainly civil works and there
      fore is disqualified in terms of CIDB Clause F3.8.1 and F3.8.2.

22.   That the tender submitted by Kethiwe Construction be not considered be not considered
      as the tenderers CIDB grading is 1GBPE and does not meet with tender requirements
      (2GB PE).

23.   That the Oshuku Construction Services be not considered due to the tender not balanced
      and does not have realistic rates for a number of items and has overpriced establishment
      and overhead costs and therefore is non-responsive in terms of CIDB Clause F3.8.1. and
      F3.8.2.

24.   That the tender submitted by Azishe/Veluno JV be not considered as the tenderer did not
      submit a valid original CIDB certificate and is disqualified in terms of CIDB Clause
      F3.8.1 and F3.8.2.

25.   That the tender submitted by WC Construction and Civils be not considered as the
      tenderer did not complete the Price Elemental Schedule and is disqualified in terms of
      CIDB Clause F3.8.1 and F3.8.2.

26.   That the tender submitted by NISM Joint Venture be not considered as the tenderers
      CIDB grading is 1GBPE and does not meet with tender requirements (2GB PE).
27.   That the tender submitted by Shekan Construction cc be not considered as the tenderers
      CIDB grading is 1GBPE and does not meet with tender requirements (2GB PE).




                                                                                             36
28.    That the tender submitted by Notefull 1294 be not considered due to the tender not
       balanced and does not have realistic rates for a number of items and has overpriced
       establishment and overhead costs and therefore is non-responsive in terms of CIDB
       Clause F3.8.1. and F3.8.2.

29.    That the tender submitted by Mgabhazi Building Construction be not considered due to
       the tender not balanced and does not have realistic rates for a number of items and has
       overpriced establishment and overhead costs and therefore is non-responsive in terms of
       CIDB Clause F3.8.1. and F3.8.2.

30.    The price points are based on the formula: Ps = 90 x 1 – Pt – Pmin
                                                              Pmin

        The 6 responsive tenders were used in the evaluation.

ITEM                       BETTS CONSTRUCTION                        EDGE TO EDGE
                                                                90 x 1 – 6 068 737.56 – 5 331
                      90 x 1 – 5 331 262.20 – 5 331 262.20
                                                                            262.20
PRICE POINTS                           5 331 262.20
                                                                             5 331 262.20
                                      = 90
                                                                           = 77.55
PREFERENCE
                                          0                                    6.9
POINTS
TOTAL                                     90                                  84.45


ITEM                       RAPID BUILDERS                               TAURIS
                    90 x 1 – 6 133 200 – 5 331 262.20      90 x 1 – 6 271 368 – 5 331 262.20
PRICE POINTS                     5 331 262.20                           5 331 262.20
                                 = 76.46                                = 74.13
PREFERENCE
                                   4.5                                       6.0
POINTS
TOTAL                             80.96                                     80.13


ITEM                              KMC                                  SITHUME
                    90 x 1 – 6 288 240 – 5 331 262.20      90 x 1 – 7 106 876 – 5 331 262.20
PRICE POINTS                     5 331 262.20                           5 331 262.20
                                 = 73.84                                = 60.02
PREFERENCE
                                   6.1                                       5.9
POINTS
TOTAL                             79.94                                     65.92

31.    That the tender for the Construction of 4 MIG Community Halls for 2009/2010 be
       awarded to Messrs Betts Construction (Pty) Ltd with the highest scoring point of 90 for



                                                                                            37
      the total tender amount of R 5 331 262.20 incl. VAT; it being noted that the points
      were evaluated on individual halls and the overall scoring indicated that Messrs
      Betts Construction was the highest.

32.   That in terms of the submission and undertaking made by Messrs Betts Construction
      (Pty) Ltd, the project be completed within six (6) months.

33.   That the above recommendations be accepted subject to a site inspection being conducted
      by the Tender Evaluation Committee of Messrs Betts Construction (Pty) Ltd.

34.   That the Director: Civil Engineering Services recorded his dismay in respect of awarding
      the tender only to Messrs Betts Construction (Pty) Ltd, due to the following reasons:-

      a) That the contractor submitted a letter indicating that he would complete the project
         within six (6) months, which letter was not requested from contractors and thus held
         the Municipality at ransom to ensure that the contract be awarded to him.

      b) That the amount tendered is only R32 000.00 over the expected amount to complete
         the building and is of the view that the amount tendered is not comfortable to ensure
         that the buildings will be completed with that amount.

      c) That the work carried out by Messrs Betts Construction (Pty) Ltd range between R7
         million and R57 million of which the contractor only has a 6GB CIDB grading.

      d) That should the contractor not be able to complete the project or run into variations,
         the Director: Civil Engineering Services will abstention himself from this project.

      e) That it be noted that the contractor is unknown to the KwaDukuza Municipality.
___________________________________________________________________________

C 1007                                             EXCO: 2009-10-08
FIN 175                                            FINANCE: 2009-09-23
TAC 80                      TENDER ADJUDICATION COMMITTEE: 2009-08-28

TENDER NO. MN 82/2009 – THE CONSTRUCTION OF MIG ROADS PROGRAMME
FOR 2009/2010 (DAC RABIE)

RESOLVED

1.    That the Tender Specification Committee has looked at and ratified the specification put
      out in respect of tender documents relating to Tender MN 82/2009 – The Construction of
      MIG Roads Programme for 2009/2010 (TSP 22 dated 21 July 2009)


2.    That it be noted that the tenders were evaluated (TEC 84 dated 24 August 2009) in
      accordance with the Supply Chain Management Policy (SCMP), the guidelines issued by
      National Treasury in terms of the MFMA and applicable legislation pertaining to the


                                                                                            38
       procurement of goods and services, namely the Preferential Procurement Policy
       Framework Act (PPPFA) No. 5 of 2000, and the Preferential Procurement Regulations,
       2001 (GG 22549 of 10 August 2001) in terms of these regulations, i.e. SCMP and
       PPPFA, the preferential point system and the 90/10 principles were applied accordingly.

3.     That it be noted that a total of thirty six (36) tenders were received on the closing date
       including 5 late submissions as per attached Annexure A.

4.     The total budget amount funded by MIG and the KwaDukuza Municipality is R 23 137
       166.70 incl. VAT.

5.     That the estimated direct cost was determined at approximately R 25 000 000.00 incl.
       VAT. This cost estimate was determined by using a rate of R 1 562 500/km.

6.     That Tenderers 1 to 8, 11, 16 and 17 in Annexure A have been excluded from the tender
       evaluation process for failing to provide a bank rating/grading certificate and therefore is
       non-responsive in terms of CIDB Clause F3.8.1. and F3.8.2. which reads as follows:-

“F.3.8.1.Determine on opening and before detailed evaluation, whether each tender offer
        property received:

a)     complies with the requirements of these Conditions of Tender
b)     has been properly and fully completed and signed, and
c)     is responsive to the other requirements of the tender documents

F3.8.2 A responsive tender is one that conforms to all the terms, conditions and specifications of
       the tender documents without material deviation or qualification. A material deviation or
       disqualification is one which, in the Employer’s opinion, would:

a)     detrimentally affect the scope, quality or performance of the works, services or supply
       identified in the Scope of Work
b)     change the Employer’s or the tenderer’s risk and responsibilities under the contract, or
c)     affect the competitive position of other tenderers presenting responsive tenders, if it were
       to be rectified.

       Reject a non-responsive tender offer, and not allow it to be subsequently made
       responsive by correction or withdrawal of the non-conforming deviation or reservation.”

7.     That the table below shows the individual points scored for each road for each tenders.
       The total in bold italic indicates highest points for that particular road.

                                 POINTS SCORING TABLE
ROAD                    VULENDLELA STEDONE                  YMS         ANVISDA       TONGAAT
SODLOKO                      94.89              90          90.61          87.46          87.33



                                                                                                  39
NYATHIKAZI
                             90.35             90          82.42         79.43          76.83
PHASE 2
NYATHIKAZI
                             91.49             90          85.05         75.44          76.18
PHASE 3
NTSHAWENI                    94.33             90          89.67         86.40          54.97

DRIEFONTEIN                  94.90           86.61         89.57         87.08          81.25
CHARLOTTEDALE
                             88.97           88.60         94.90         80.59          84.54
PHASE 2
CHARLOTTEDALE
                             91.32             90          92.51         81.77          81.52
PHASE 3
CHRIS HANI                   94.90             90           78.7         69.96          63.67
MELVILLE /
                             93.00           86.20         79.23         77.43          78.72
MAWOWANE

8.     That the tender for the Construction of MIG Roads Programme for 2009/2010 be accepted as per
       the above table as follows:-


i)     Sodloko, Ntshaweni Priority 1, Driefontein, Chris Hani and Melville/Mawowane
       Bus Routes to Messrs Vulendlela Asphalt and Surfacing for the tender amount of R
       13 254 727.79 incl. VAT.

ii)    It being noted that due to Messrs Vulendlela having a CIDB grading of 5CEPE, the
       contractor only qualifies to tender for 5 roads as per the conditions of tender and
       therefore Nyathikazi Phase 2 and Nyathikazi Phase 3 Bus Routes to Messrs Stedone
       Civils for the tender amount of R 4 165 273.19 incl. VAT.

iii)   Charlottedale Phase 2 and Charlottedale Phase 3 Bus Routes to Messrs YMS
       Ancillary Roadworks for the tender amount of R 6 602 429.26 incl. VAT, subject to
       a site inspection being conducted.

9.     That it be noted that the appointment of Messrs Stedone Civils will have no effect
       whatsoever on the investigation being conducted in respect of the 08/09 Road Tarring
       Project; it being recorded that Messrs Stedone Civils provide an undertaking to the above
       effect.

10.    That SMA Consultants receive in writing confirmation from MIG that there has been an
       omission of two roads viz. Hangoes and Khuzwayo, however the monies allocated will
       be spent and the two roads omitted will be carried over to the next financial year.

11.    That it be noted that the combined amount of the recommended roads is R 24 122 430.24
       incl. VAT. The proposed omission of two roads and the above total amount results in
       shortfall of R 1 million incl. VAT. This shortfall can be omitted by using the savings of R


                                                                                                40
       1.750 000 million from the community halls tender. We anticipate an overall saving of
       approximately of R 770 000 incl. VAT for all MIG projects. Refer to Annexure B for
       breakdown of Budget and Savings.

12.   That the above recommendations be accepted subject to confirmation from MIG
      alternatively, the Director: Civil Engineering Services apply for AFA for the two roads
      taken out from the tender.
___________________________________________________________________________

C 1008                                              EXCO: 2009-10-08
FIN 176                                             FINANCE: 2009-09-23
TAC 82                       TENDER ADJUDICATION COMMITTEE: 2009-08-28

DATA PURIFICATION / CLEANSING ON CONSUMER AND METER
INFORMATION MUNICIPAL FINANCIAL SYSTEM – MUNMAP (N CHETTY)

RESOLVED

1.    That the matter be deferred as confirmation from Malung-A-Phofung Municipality and
      DPLG have not been received.
___________________________________________________________________________

C 1009                                              EXCO: 2009-10-08
FIN 177                                             FINANCE: 2009-09-23
TAC 84                       TENDER ADJUDICATION COMMITTEE: 2009-08-28

TENDER MN 76/2008 –PROVISION OF SECURITY SERVICES – G4S (G PERACE)

RESOLVED

1.     That the tender for the Provision of Security Services be accepted as per Resolution TAC
       35 dated 27 February 2009.

2.     That the letter of appointment dated 21 April 2009 to G4 Securicor informing them of
       their appointment be noted.

3.     That subsequently to their appointment letter, a letter was submitted to the Municipality
       informing that the fees were no longer applicable.

4.     That various meetings were held with G4S and the Tender Evaluation Committee and it
       was agreed that an amount of R6138.88 excluding vat will be paid to them for the period
       1/09/09 to 31/08/2010, bearing in mind that the PSIRA rate is higher that the rate quoted
       by G4S; which rate is R6410.33 excluding vat.

5.     That it be noted that provision of R2.7 million has been made on the budget for the above
       expenditure.



                                                                                               41
6.      That it be noted that there would be a yearly promulgated increase to be expected every
        year during the month of September.

7.    That the period of the contract shall be for three (3) years.
___________________________________________________________________________

C 1010                                                           EXCO: 2009-10-08
FIN 178                                                       FINANCE: 2009-09-23

SUBJECT: SALE OF REDUNDANT STOCK

RESOLVED

1.      That Council Writes off the following materials:-

  Part           Description        Quantity      Average     Total value     Total
 Number                                            Price                     Realistic
                                                                              value
     E101955   70mm weedback               41         R9.54      R391.14             Nil
                         ferrules
     E103165     40W ES Globe               7         R0.61        R4.27             nil
     E103197         500W GES               5         R8.30       R41.50         R10.00
     E103238   100W ES Globes              32         R5.09      R162.88         R60.00
     E103831    Mini sub hinges             8         R4.95       R39.60            Nil
     E106061        Transformer             1       R960.00      R960.00        R850.00
                         housing
     E106103           Scotch 13            2        R60.66      R121.32            Nil
     E106110        50A 3ph c/b             4       R225.92      R903.68        R500.00
     E106222               Auger            2        R47.00       R94.00         R80.00
     E106335          ABC Joint             2       R204.60      R409.20        R250.00
     E106600          Clevis ball           8         R6.90       R55.20         R20.00
     E106656    Bimetal ferrules            6        R34.15      R204.90        R100.00
     E106663      Socket tongue             7         R9.04       R63.28            Nil
     E106688       Perform dead            15        R19.81      R297.15         R80.00
                       ends-hare
     E106713            Ferrules           15         R6.10       R91.50            Nil
     E106776            Ferrules           20         R9.75      R195.00            Nil
     E106938         400W HPS               4        R66.04      R264.16         R50.00

     E107033       Prepay meter             3       R335.31     R1005.93        R300.00
     E107354            Ballasts            6       R111.90      R671.40        R350.00
     E107498      Screening kits            9        R27.00      R243.00            Nil
     E107628       Fox side ties           25         R5.72      R143.00            Nil
     E107635      Mink side ties           18        R11.26      R202.68            Nil


                                                                                            42
E108006         Fox ferrules       100     R8.33    R833.00    R350.00
E108052              HT Pins         9    R12.46    R112.14     R45.00
E108291             Fox lugs         1    R19.22     R19.22        Nil
E108438          PL 9 lamps          6    R14.85     R89.10        Nil
E108615        Clamps cable         14     R4.50     R63.00        Nil
E108647           Aluminum       670m      R1.60   R1072.00    R400.00
                  Conductor
E108912   400W MV Lamps             2     R48.07     R96.14        Nil
E108929      90W sox lamps         10    R172.68   R1726.80    R500.00
E109087           Preformed         1      R6.06      R6.06         nil
                      spacers
E109094       ABC Ferrules         20     R13.79    R275.80     R50.00
E109128    Termination-pilc         1    R680.00    R680.00    R250.00
E109167         Termination         2    R690.20   R1380.40    R600.00
                     outdoor
E109199         Termination         7    R581.06   R4067.42   R2000.00
                indoor –pex
E109216            CT 400/5         6    R107.88    R647.28    R200.00
E121374      Gopher ferrules       84      R9.50    R798.00    R350.00
E121430       Mink ferrules        63     R10.48    R660.24    R250.00
R300032              Shackes        1      R7.55      R7.55        Nil
R300218    Battery terminals        2      R3.62      R7.24        Nil
R300232     12V Bulbs-dble         10      R2.63     R26.30        Nil
R300240    12V Bulbs-single        16      R2.42     R38.72        Nil
R300296          Tachograph        13     R85.43   R1110.59        Nil
R300377             Filter oil      2     R42.75     R85.50        Nil
R300480            Filter fuel      1      R6.14      R6.14        Nil
R300508        Reflector red        2      R0.49      R0.98        Nil
R300515      Reflector white       11      R1.08     R11.88        Nil
R300539          Spark plugs       19      R8.17    R155.23        Nil
R300627    Blk enamel paint         1     R39.99     R39.99     R20.00
R300673        Points CS 35         4     R17.40     R69.60        Nil
R300716                Points       2      R3.72      R7.44        Nil
R300748           Condenser         8      R6.13     R49.04        Nil
R300779           Condenser         9     R12.49    R112.41        Nil
R300794       Piston-mower          3     R23.87     R71.61     R20.00
R300949        Stop buttons-        1      R3.07      R3.07        Nil
                      mower
R300995      Tube - 14x185          2     R30.45     R60.90     R20.00
R301475      Filter oil-G589        2     R22.00     R44.00     R15.00
R301525      Sundry debtors         6    R332.30   R1993.80        Nil
R301927       Tubes 16x750          1     R52.92     R52.92     R20.00
R302656          Bulbs -24V        32      R0.62     R19.84        Nil
R302663          Bulbs -24V        23      R0.32      R7.36        Nil
R302720     Bolts – 5x30mm          5      R0.13      R0.65        Nil


                                                                          43
     R302752      Bolts -10x50-             28          R0.53      R14.84             Nil
                          mower
     R302769    Sprocket-mower               1         R21.10      R21.10             Nil
     R302776   Sprocket- mower               1         R40.62      R40.62             Nil
     R302784   Cables for mower              2         R10.01      R20.02             Nil
     R302791            Air filter           1         R15.72      R15.72             Nil
     R302801      Disconnection              2        R169.87     R339.74             Nil
                             slips
     R303271       Wheel front-              1          R7.88       R7.88             Nil
                          mower
     R303113             Canopy              1          R1.00       R1.00             Nil
     R303201   Kudu motor bolts             10          R0.72       R7.20             Nil
     R303392      Air filter-stihl           2         R18.00      R36.00             Nil
     R303441            Oil filter           2         R33.62      R67.24             Nil
     R303458           Fuel filter           3         R20.57      R61.71             Nil
     R303465            Air filter           2         R76.80     R153.60             Nil
     R303497            Air filter           4         R31.47     R125.88             Nil
     R303508            Oil filter           3         R20.32      R60.96             Nil
     R303515            Air filter           2         R19.19      R38.38             Nil
     R303522            Oil filter           3         R20.05      R60.15             Nil
     R303539            Air filter           2         R48.52      R97.04             Nil
     R303554            Air filter           2         R40.96      R81.92             Nil
     R303578           Fuel filter           2          R6.50      R13.00             Nil
     R303586            Air filter           2         R69.20     R138.40             Nil
     R303593            Oil filter           4         R25.74     R102.96             Nil
     R303610            Air filter           3         R57.60     R172.80             Nil
     R303627            Oil filter           3         R53.07     R159.21             Nil
     R303634           Fuel filter           3         R22.04      R66.12             Nil
     R303642            Air filter           1        R187.85     R187.85             Nil
     R303659            Oil filter           3         R67.21     R201.63             Nil
     R303666        Filter –Z279             2         R83.51     R167.02             Nil
     R303673            Air filter           2         R69.02     R138.04             Nil
     R303681            Air filter           2         R38.14      R76.28             Nil


     TOTAL                                                       25748,46        7740,00


2.      That the items be sold at a public auction.

3.    That any items that do not attract attention from the processes above be disposed off in a
      manner as determined by the Executive Director Finance.
                                                           Head: SCM / CFO
___________________________________________________________________________




                                                                                             44
C 1011                                                          EXCO: 2009-10-08
FIN 179                                                          FINANCE : 2009/09/23

OUTSTANDING DEBT WARRIOR SECURITY

RESOLVED

1. That the report be noted with concern.                              Dir.: Revenue

___________________________________________________________________________

C 1012                                                        EXCO: 2009-10-08
FIN 180                                                  FINANCE: 2009-09-23

MUNSOFT CLASSIC 3i USER GROUP MEETING

RESOLVED

1.     That the following Officials attend the user group meeting of Munsoft Classic 3i to be
       held from the 13th & 14th October 2009 at Mercure Hotel Randburg:-

              •    Rina Hall
              •    Louie Moothusamy
              •    Vivecka Neepal

2.    That the travelling and accommodation costs to be paid out of vote numbers:-210 260 900
      and 220 260 900; it being noted that the total cost would not exceed R10 000-00 for the
      three (3) officials.                                         Dir.: Revenue
___________________________________________________________________________

C 1013                                                          EXCO: 2009-10-08
FIN 181                                                         FINANCE: 23/09/2009

LETTER OF APPRECIATION : N. CHETTY

RESOLVED

1. That the contents of a letter of appreciation received from the Department of Local
   Government and Traditional Affairs on behalf of Mr N. Chetty be noted. CFO
___________________________________________________________________________




                                                                                           45
C 1014                                                           EXCO: 2009-10-08
FIN 182                                                          FINANCE: 2009-09-23

DISCONNECTION FOR NON PAYMENT

RESOLVED

1.    That the report as submitted be noted.    DD: Consumer Services
________________________________________________________________________

C 1015                                                          EXCO: 2009-10-08
FIN 183                                                       FINANCE: 2009-09-23

METER READING

RESOLVED

1. That a workshop be conducted to fully understand the entire concept and the financial
   implications and consequences thereof to the KwaDukuza Municipality.
                                                       Dir.: Rev / DD: Con. Serv.
______________________________________________________________________________

C 1016                                                           EXCO: 2009-10-08
FIN 184                                                           FINANCE: 2009-09-23

CORPORATE SERVICES: MONTHLY BUDGET STATEMENT : AUGUST 2009

RESOLVED

1.    That the contents of the Corporate Services Financial Report for August 2009 be noted.
                                                                         ED:CS
___________________________________________________________________________

C 1017                                                           EXCO: 2009-10-08
FIN 185                                                           FINANCE: 2009-09-23

MUNICIPAL MANAGER: MONTHLY BUDGET STATEMENT: AUGUST 2009

RESOLVED

1.   That the Municipal Manager’s routine monthly financial report for the month of August
     2009 be noted.                                                   D: PRAS
___________________________________________________________________________




                                                                                               46
C 1018                                                             EXCO: 2009-10-08
FIN 186                                                            FINANCE: 23/09/2009

AMNESTY – METER TAMPERING

RESOLVED

1.    That the report as submitted be noted.

2.    That an in-depth investigation and an audit into this project be urgently conducted.
                                                            Dep.Dir.Cons.Services
____________________________________________________________________________

C 1019                                                          EXCO: 2009-10-08
FIN 187                                                    FINANCE: 23/09/2009

MONTHLY TREASURY REPORT

RESOLVED

1.    That the report of the Chief Financial Officer concerning financial matters as at 30
      August 2009 be noted.                                   All Note
___________________________________________________________________________

C 1020                                                          EXCO: 2009-10-08
FIN 188                                                    FINANCE: 2009-09-23

UPFRONT CASH VENDING FOR PREPAID ELECTRICITY TOKENS

RESOLVED

1. That the report as submitted be noted.

2. That the advertisement, calling for tenders to sell electricity prepayment tokens on behalf of
   Council be placed in the various wards, at the vending stations and notice boards, will have
   to be considered for Ward 6 (Ballito); Ward 8 (Nkobongo/Shayamoya); Ward 17 (Lindelani);
   Ward 14 (Melville); Ward 10 (Groutville).

3. That a report be submitted as soon as other methods of the sale of prepayment tokens are
   available.

4. That the developments/complexes be requested to submit a written application to sell
   electricity prepayment tokens on behalf of Council stipulating the process that will be
   followed to sell the tokens.
                                                      DD: Consumer Services
___________________________________________________________________________



                                                                                              47
C 1021                                                              EXCO: 2009-10-08
FIN 189                                                        FINANCE: 2009-09-23

FOURTH AND THE LAST QUARTER OPERATIONAL AND CAPITAL BUDGET
ASSESSMENT

RESOLVED

1.     That the fourth and the last quarter review be noted.

2.    That Council approves all the over-expenditures as highlighted in this report. It being
      noted that the over-expenditures were funded either through savings on line item budgets
      or additional revenues received.
                                                       ASST. MANAGER.: BUDGETS
_______________________________________________________________________________

C 1022                                                              EXCO: 2009-10-08
FIN 190                                                        FINANCE: 2009-09-23

ESTABLISHMENT OF THE BUDGET STEERING COMMITTEE

RESOLVED

1.   That Council approves the establishment of a budget steering committee.

2.   That the following councillors and officials form part of the budget steering committee:
        o The Honorable Mayor
        o The Chairperson of the Finance Portfolio Committee
        o The Municipal Manager
        o The Chief Financial Officer
        o All Executive Directors
        o Director – IDP
        o Director – PMS
        o Director – Budgets & Compliance
        o Assistant Director – Budgets
        o Head – SCM
        o Director – Planning, Customer & Fleet Services
        o Director – Electricity
        O Director – Civil Works                     CFO/ASST. MANAGER.: BUDGETS
___________________________________________________________________________




                                                                                                48
C 1023                                                             EXCO: 2009-10-08
FIN 191                                                          FINANCE: 2009/09/23

MONTHLY BUDGET STATEMENT : ECONOMIC DEVELOPMENT AND PLANNING
DEPARTMENT – AUGUST 2009

RESOLVED

1.    That the Economic Development and Planning Directorate Monthly Budget for the
      month of August 2009 be noted.                                Asst. Dir.: LED
___________________________________________________________________________

C 1024                                                           EXCO: 2009-10-08
FIN 192                                                     FINANCE: 2009/09/23
AMENDMENTS TO APPROVED CAPEX BUDGET FOR THE CIVIL DEPARTMENT

RESOLVED

1. That the amendments to the Civil Department Approved Capex Budget 09/10 be approved.

2. That the Vote Numbers 646/461331 and 646/ 461186 be amended accordingly. D: Civil
___________________________________________________________________________

C 1025                                                              EXCO: 2009-10-08

FIN 193                                                     FINANCE: 23/09/2009

MUNSOFT 2009 AGM AND USER GROUP CONFERENCE

RESOLVED

1. That the Chief Financial Officer be granted permission to nominate two (2) OFFICIALS
   from the Finance Department to attend the Munsoft 2009 AGM and User Group Conference
   on the 16th, 17th and 18th of November 2009 at the Kruger National Park ; it being noted that
   Mrs R Hall (IT Department) has been also nominated to attend this Conference.

2. That the travelling and subsistence costs be sourced from vote numbers 215 260 900, 210
   260 900, and 220 260 900 in the amount of approximately R1850.00 per official.

3. That the nominated officials only attend upon completion of the audit.

4. That in the event that one of the officials are unable to attend, the Chief Financial Officer be
   granted permission to nominate another official to attend.
                                                                            CFO
___________________________________________________________________________



                                                                                                49
C 1026                                                          EXCO: 2009-10-08
FIN 194                                                         FINANCE: 23/09/2009

KWIKSPACE PAYMENT - PARK HOMES

RESOLVED

1. That Council approves the transfer of funds from vote 655/422549 (Upgrade of Fire Station)
   to vote 655/422548 (Park Homes – Fire Station) to an amount of R200 000-00.
                                                          Act. Asst. Director: Budgets
___________________________________________________________________________

C 1027                                                          EXCO: 2009-10-08
FIN 195                                                          FINANCE: 23/09/2009

GRANT IN AID AND ASSISTANCE WITH RATES – OTHANDWENI CHILDREN’S
HOME, 5 FYNN ROAD, TOWNVIEW

RESOLVED

1.    That the matter be referred to the Municipal Manager and the Mayor to conduct a full
      investigation.                      Chief Clerk Credit Control / MM / Mayor
___________________________________________________________________________

C 1028                                                        EXCO: 2009-10-08
FIN 196                                                  FINANCE: 23/09/2009

KING SHAKA DAY CELEBRATIONS

RESOLVED

1.     That assistance be granted to the Department of Arts, Culture, Sports and Recreation
       towards the King Shaka Day Celebration in the form of the following:-

          o   Use of Recreation Grounds free of charge ;
          o   Hire of Fifty (50) VIP Chairs to be sourced from Vote Number 024 260 310 at an
              estimated cost of R2500.00
          o   Supply of electricity at the Recreation Grounds;
          o   Removal of refuse after the function;
          o   Use of the Town Hall free of charge;

2. That the following five officials be allowed to work overtime to deal with protocol and
   catering.at an estimated cost of R4 371.83 :

          2.1. Thokozane Kubone, P03204
          2.2. Thilo Murugan, P02521



                                                                                          50
           2.3. Lindile Xakaza, P02402
           2.4. Zama Mthembu, P15406
           2.5. Lucky Ndingiso, P03020

3. That assistance be offered to Mr Zulu’s family in respect of the purchasing of the bull for the
   cleansing ritual for the precincts and be funded out of the Marketing Vote- 024 260 310. The
   cost is R6, 000.00.

4. That permission be granted for the Mayor, on behalf of Council, to purchase a gift to be
   offered to His Majesty, utilizing funds available from Vote 024 260 310. The cost is
   R6,000.00.                                 Dir: Communications

___________________________________________________________________________

C 1029                                                             EXCO: 2009-10-08
FIN 197                                                          FINANCE: 2009/09/23

PLANNED OVERTIME – KING SHAKA DAY CELEBRATION : 26th SEPTEMBER
2009 (N.M. Peter/mg)

RESOLVED

1.    THAT the Planned Overtime Schedule for the King Shaka Day Celebration on 26th
      September 2009 in the amount of R30 014.32, be noted.
                                                                Dir: Traffic
___________________________________________________________________________

C 1030                                                               EXCO: 2009-10-08
LPA197                                                               LPA/HR: 2009/09/09

COMPARISON BETWEEN MUNICIPAL HEALTH WORKERS AND KZN
HEALTH WORKERS NURSING STAFF UNIFORM ALLOWANCE VACANT
PROFESSIONAL NURSE POST                            5/1/2/8

RESOLVED

1.     That the uniform allowance payable to Nursing Staff be increased to R1586.56 p.a.
       with effect from 1 July 2009.

2.     That the uniform allowance be paid on a monthly basis at R132.21 per month
       retrospective to 1 July 2009 subject to a percentage of the money being recoverable
       from the Department of Health.                                           CFO

3.   That the comparison between the two sets of employees be noted.
                                                                AD:Health
__________________________________________________________________________



                                                                                               51
C 1031                                                            EXCO: 2009-10-08
LPA198                                                           LPA/HR: 2009/09/09

FILLING OF POST: CLERK (LEVEL 10) MUNICIPAL SERVICES DIRECTORATE

RESOLVED

1.    That the vacant post of a Clerk (Level 10) in the Municipal Services Directorate
      be offered to the 3 first Highest Scoring candidates being : Vannessa Singh, Sithembile
      N. Maphumulo & Nokuthula B. Ngema.

2.   That in the event of any of the above candidates decline the offer the matter be
     referred back to the Selection Committee.                                      Dir HR
______________________________________________________________________________

C 1032                                                           EXCO: 2009-10-08
LPA199                                                          LPA/HR: 2009/09/09

2X ELECTRICIANS OVERTIME 11 JUNE TO 10 JULY 2009
GRASS PLANTING IN WARD 12: CIVIL ENG DEPARTMENT
REMOVING FURNITURE FROM BALLITO TO STANGER: CIVIL ENG DEPT.

RESOLVED

1.    That the report on the issues raised as per LPA 186: 15/08/2009 be noted.
                                         Dir: Electr Eng Services/ Dir: Civil Eng Services
______________________________________________________________________________

C 1033                                                            EXCO: 2009-10-08
LPA200                                                           LPA/HR: 2009/09/09

EMPLOYMENT OF CONTRACT WORKER S M DUBE                                     Pers

RESOLVED

1.    That the report be noted.

2.    That Council condone the payment of R21 156.00 to S M Dube for the period
      November 2008 to February 2009.                      CFO/Head:SCM
__________________________________________________________________________




                                                                                           52
C 1034                                                           EXCO: 2009-10-08
LPA201                                                          LPA/HR: 2009/09/09

FILLING OF THE POST: CLERICAL ASSISTANT, LEVEL 13/11 (KDMCS 131) IN
CORPORATE SERVICES DIRECTORATE                                Pers

RESOLVED

1.    That the matter be referred to the LPA/HR Sub Committee for a recommendation
      and be brought back to the Local Public Administration and Human Resources
      Portfolio Committee for consideration.
                                                                Dir HR
__________________________________________________________________________

C 1035                                                             EXCO: 2009-10-08
LPA202                                                             LPA/HR: 2009/09/09

REQUEST TO KEEP TRAFFIC OFFICER REGISTRATION ALIVE: B.S.P. PILLAY
(N.M. Peter/mg)                            5/1/2/4/3 & 5/8

RESOLVED

1.    That the item be deferred to the next meeting of Local Public Administration and Human
      Resources Portfolio Committee.                             Dir: Traffic
_________________________________________________________________________

C 1036                                                           EXCO: 2009-10-08
LPA203                                                          LPA/HR: 2009/09/09

ADDITIONAL POSTS FOR THE PURPOSE OF SERVICE DELIVERY FOR THE
TESTING & MOTOR LICENSING DIVISION: TRAFFIC & PROTECTION SERVICES
FOR THE FINANCIAL YEAR 2009/2010 (D. van Huyssteen/mg)
                                                    Ref: 5/1/2/8 & 7/2/2/5

RESOLVED

1.    That the item be withdrawn and referred to the next meeting of Manco for consideration.
                                                                       Asst Dir Traffic
__________________________________________________________________________




                                                                                           53
C 1037                                                               EXCO: 2009-10-08
LPA204                                                              LPA/HR: 2009/09/09

FINANCE DEPARTMENT REPORT : AUGUST 2009                                              10/2/4

RESOLVED

1.     That the HR Report for the Finance Department for the month of August 2009 be noted.
                                                                        CFO

2.     That the Executive Directors report on overtime in the respective departments on a
       weekly basis with the Municipal Manager , and that all overtime be monitored by the
       office of the Municipal Manager and the Mayor on a weekly basis.
                                                           ALL EDS/MM

3.     That a clear and strict approach be adopted for officials claiming overtime to ensure that
       the correct overtime is claimed, and if not that official will be surcharged in terms of the
       relevant Disciplinary Code.                                   ALL EDS

 4.    That staff in receipt of a motor vehicle allowance for the purposes of performing their
         respective duties be monitored and reported thereon.             D Internal Audit
______________________________________________________________________________

C 1038                                                                EXCO: 2009-10-08
LPA205                                                               LPA/HR: 2009/09/09

CORPORATE SERVICES REPORT FOR THE MONTH OF
AUGUST 2009                                                                2/1/2/2/;102/1

RESOLVED

1.     That the content of the HR Report for the Corporate Services Department for the month
       of August 2009 be noted.

2.     That the termination date for contract employees be amended to read 31 August 2009.

3.    That the report be amended in the section on terminations to read “deceased” instead of
      “died”.                                                   Dir HR
__________________________________________________________________________




                                                                                                54
C 1039                                                             EXCO: 2009-10-08
LPA206                                                            LPA/HR: 2009/09/09

TECHNICAL SERVICES HR REPORT : AUGUST 2009

RESOLVED

1.    That the HR Report for the Technical Services Department for the month of August 2009
      be noted.                                                               TS:ED
__________________________________________________________________________

C 1040                                                             EXCO: 2009-10-08
LPA207                                                            LPA/HR: 2009/09/09

EDP HR REPORT FOR THE MONTH OF AUGUST 2009                                         10/2/2

RESOLVED

1.     That the contents of the HR Report for the Economic Development and Planning
       Department for the month of August 2009 be noted.,             ED:EDP

2.    That a report be submitted setting out the duties of General Workers at the Libraries, the
      report to incorporate recommendation 3 of LPA126 in regard to Mr Lucky Dingiso.
                                          Asst. Dir Libraries
__________________________________________________________________________

C 1041                                                             EXCO: 2009-10-08
LPA208                                                            LPA/HR: 2009/09/09

MUNICIPAL SERVICES DIRECTORATE HR REPORT
FOR AUGUST 2009                                                                  5/1/2/4

RESOLVED

1.     That the HR Report for the Municipal Services Directorate for the month of August
       2009 be noted.                                                           ED:MS

2.     That a report be submitted on the training needs for Pointsperson and submitted to the
       Amenities Portfolio Committee meeting.                             ED:MS

3.     That attendance of staff be confirmed and monitored by the Mayor and Municipal
       Manager for future strike actions.                                     MM

______________________________________________________________________________




                                                                                                55
C 1042                                                                 EXCO: 2009-10-08
LPA209                                                                LPA/HR: 2009/09/09

MUNICIPAL SERVICES DIRECTORATE HR REPORT FOR JULY 2009: TRAFFIC &
PROTECTION SERVICES HR REPORT                    5/1/2/4

RESOLVED

1.    That the HR Report for the Traffic and Protection Services Department for the month of
        July 2009 be noted.                                              ED: MS
_____________________________________________________________________________

C 1043                                                                 EXCO: 2009-10-08
LPA210                                                                LPA/HR: 2009/09/09

KWA DUKUZA MUNICIPAL COUNCIL : RULES AND PROCEDURES : SANCTIONS
FOR NON ATTENDANCE OF MEETINGS              1/3/2/2

RESOLVED

1.       That the item be withdrawn and resubmitted with all necessary changes to the next
         meeting of Local Public Administration and Human Resources.
                                                    ED:CS/Dir Admin/Legal

_____________________________________________________________________________

C 1044                                                                  EXCO: 2009-10-08

LPA211                                                                LPA/HR: 2009/09/09

CONDONATION OF APPOINTMENT : MISS A Y MBOKAZI

RESOLVED

1.       That Council condones the appointment of Miss AY Mbokazi to assist the EDP
         Department with Outdoor Advertising Activities.                      Dir HR/ED:EDP
2.       That the timeframe for the condonation of the appointment of Miss A Y Mbokazi be
         submitted to the next meeting of the Executive Committee.
                                                                                        Dir HR/MM
3.       That it be noted that a report relating the revision of the organigram will be submitted for
         Council consideration in the September LPA/HR.
                                                                                             Dir DP




                                                                                                  56
C 1045                                                              EXCO: 2009-10-08

LPA212                                                            LPA/HR: 2009/09/09

REVISION OF EDP DEVELOPMENT PLANNING ORGANIGRAM DUE TO
IMPLEMENTATION OF THE PLANNING & DEVELOPMENT ACT NO 6 OF 2008,
THE INTEGRATED COASTAL MANAGEMENT ACT AND THE ADOPTION & AS A
CONSEQUENCE, IMPLEMENTATION OF VARIOUS COUNCIL POLICIES

RESOLVED

 1. That the report detailing the proposed revision of the EDP Development Planning Section
     due to the enactment of various national & provincial legislation (e.g. ICMA, PDA), and
     as a result of the adoption, as a consequence implementation of various council policies
     and programmes (e.g. Accommodation/ Hospitality Industry, Outdoor Advertising,
     SEA/CMP etc.) to ensure that revenue collection maximizes and effective and efficient
     service is effected be NOTED and Approved

2.    That the revised organogram for the EDP Development Planning Section as depicted on
      annexure B be approved, noting the following main changes:

         2.1   The relocation of the GIS Unit from the Development Control to Development
               Planning be approved

         2.2   The establishment of the Environmental Management Unit be SUPPORTED

         2.3   The following proposed positions be noted and approved

     Designation /Position                             Level       Unit
     1x Town and Regional Planner                      Level 5     Development Control
     1x Town Planning Technician                       Level 7     Development Control
     1x Admin Assistant: Accommodation and             Level 8     Development Control
     Hospitality Sector
     1x Assistant Director Environmental management    Level 4     Environment Management
     1x Deputy Director- Environment management        Level 2     Environment management
     1x Assistant Director: Building Control           Level 4     Building Control
     1x Outdoor Advertising Officer                    Level 7     Building Control
     1x GIS Officer                                    Level 5     Development Planning
     1x Clerk: Admin and Registry                      Level 10    Building Control

3.    That the above approval is subject to this item being submitted to the Local Labour Forum
      for input, such being factored into the report.


                                                                                            57
4.     That the EDP Development Planning Section organigram be adjusted accordingly to cater
       for the above changes

5.     That the following positions identified as critical in ensuring service delivery and
       maximizing revenue collection for Council be advertised immediately for priority filling:

      2009/2010 FY                                                             Timeline
      1x Outdoor Advertising Officer                                           2009/10 (immediately)
      1x Admin Assistant: Accommodation and Hospitality Sector                 2009/10 (Jan 2010)
      1x Town and Regional Planner                                             2009/10 (Jan2010)
      1x Clerk: Admin & Registry                                               2009/10 (immediately)

6.     That Council resolves to fill 3 of the 5x Building and drainage inspector positions that were
       earmarked to be filled this current financial year (2009/10).

7.     That funding for the posts not to be filled be redirected to fill the new positions indentified
       in 5) above; it be further noted that there are additional savings available due to delays in
       filling of positions to cover the costs of the new positions.

8.      That depending on the availability of funds, the proposed timelines for the filling of the
       following positions be APPROVED IN PRINCIPLE

      1x Town Planning Technician                                          20010/11 (Jan2011)
      1x Deputy Director- Environment management                           2010/11 (Jul 2010)
      1x GIS Officer                                                       2010/11 (Jul 2010)
      1x Assistant Director- Environmental management                      2010/11 (Jan 2011)
      1x Assistant Director: Building Control                              2010/11 (Jan 2011)



9.     That it be noted that further reports dealing with the timelines for filling of the
       abovementioned positions be submitted to Council for approval as and when required.

10.  That it be NOTED that in order to supplement the capacity of the Department and to ensure
     effective service delivery, the department will also continue with the implementation of the
     graduate and internship (in-service training) programmes.
                                                                                  ED:EDP
11. That the item be submitted to the meeting of the Local Labour Forum.
__________________________________________________________________________




                                                                                                   58
      C 1046                                                                EXCO: 2009-10-08
      LPA213                                                               LPA/HR: 2009/09/09

      ACTING APPOINTMENTS IN THE DIRECTORATE TECHNICAL SERVICES
      DEPARTMENT                                      Pers

      RESOLVED

      1.       That the following employees within the Directorate Technical Services/Electrical
               Department be appointed to act in the undermentioned posts during the absence of
               the Senior Superintendent: Electrical (Southern Section).
                                                                         Director Electrical

                                                                                                  Acting
                Post               Level                       Period                  Days
                                                                                                  Official
(a)               Senior             4           (a) 21 September 2009 until 27          7      C Prinsloo
            Superintendent:                              September 2009                 16       (P58221)
           Electrical (Southern             (b) 26 November 2009 until 13 December      23
                 Section)                                      2009
                                                  (includes 3 standby weekends)

      2.   THAT acting allowance, as provided for in the HR Policy of Council, be paid to the
           employee.                                FIN: Asst. Dir. Salaries
      ______________________________________________________________________________

      C 1047                                                                EXCO: 2009-10-08
      LPA214                                                               LPA/HR: 2009/09/09

      YEAR END FUNCTION                                                                 5/12

      RESOLVED

      1.     That the year end functions is submitted for consideration.              D:HR

      2.   That the status quo in respect of Year end functions remain being that the Executive
          Director of each Directorate arrange functions at his/her own discretion. ED’s
      ______________________________________________________________________________




                                                                                                  59
C 1048                                                             EXCO: 2009-10-08

LPA215                                                           LPA/HR: 2009/09/09

CONFIRMATION OF APPOINTMENT : MS N P NXUMALO

SWITCHBOARD OPERATOR/RECEPTIONIST

RESOLVED

1.       That Ms N.P. Nxumalo (P21513) who has successfully completed her probationary
         period of six months as a Switchboard Operator/Receptionist be appointed to the fixed
         staff establishment in the Finance Department with effect from 2 March 2009.
                                                                           CFO

C 1049                                                             EXCO: 2009-10-08

LPA216                                                           LPA/HR: 2009/09/09

CONFIRMATION OF APPOINTMENT –

MS L DUMAKUDE : TYPIST CLERK                                                   P21508

RESOLVED

1.       That Ms L. Dumakude (P21508) who has successfully completed her probationary
         period of six months as a Typist Clerk be appointed to the fixed staff establishment
         in the Finance Department with effect from 2 March 2009.                  CFO

______________________________________________________________________________

C 1050                                                             EXCO: 2009-10-08

LPA217                                                           LPA/HR: 2009/09/09

OFFICE OF THE PREMIER HUMAN RESOURCES CONVENTION

RESOLVED

1.    That permission be granted to the Executive Director Corporate Services and the Director
      Human Resources to attend the Annual Public Sector Human Resources Convention from
      5 to 6 October 2009 at the Inkosi Albert Luthuli Convention Centre in Durban.
                                           Dir HR/ED:CS
__________________________________________________________________________




                                                                                           60
C 1051                                                           EXCO: 2009-10-08
LPA218                                                       LPA/HR: 2009/09/09

MINUTES OF THE LOCAL LABOUR FORUM – 29 JUNE 2009

RESOLVED

1.     That the minutes of the Local Labour Forum held on the 29 June 2009 be noted and
      resubmitted to the next meeting of the Local Public Administration and Human
      Resources Committee for consideration.                            Secretariat
______________________________________________________________________________

C 1052                                                          EXCO: 2009-10-08
EDP 223                                                         EDP : 29/09/2009

REQUEST FOR ASSISTANCE IN THE IMPLEMENTATION OF HOUSING
PROJECTS (EMNAMBITHI / LADYSMITH LOCAL MUNICIPALITY)

RESOLVED

1.     That the Municipal Manager and ED: EDP are mandated to assist the eMnambithi
       Municipality to :

          • host the housing professional for a period of 2 weeks;
          • assist the municipality in the implementation of the Human Sector Plan;
          • assist in the planning of the human settlement summit that will culminate in the
            development of a program of action that is implementable for the next 5 years.
                                                                 MM /ED: EDP
______________________________________________________________________________

C 1053                                                         EXCO: 2009-10-08
EDP 224                                                   EDP: 29/09/2009

FENCING OF ERF 58 SHEFFIELD BEACH (DJ van Rensburg) (Erf 58 Sheffield Beach)
7/4/5/1

RESOLVED

1.   That Council allow Mr M J Moffett to erect a security fence on Erf 58 Sheffield Beach,
     being Council owned property subject to access being allowed to existing residents.

2.   That the specification of the fence shall be determined by Building Control who will
     supervise such installation.

3.   That the Council reserves the right for whatever good reason to request that the fence be
     removed at the cost of Mr M J Moffett after reasonable notice.


                                                                                           61
4.   That Mr MJ Moffett will have no right to compensation in respect of the improvement to
     Council’s property.

                                                            AD: Legal
______________________________________________________________________________

C 1054                                                            EXCO: 2009-10-08
EDP 225                                                     EDP: 29/09/2009

KWADUKUZA LIBRARIES – JULY & AUGUST 2009 (S Beesham)

RESOLVED

1.     That the council notes the contents of the reports for the months of July and
       August 2009 regarding the KwaDukuza Libraries.               AD: Libraries


C 1055                                                             EXCO: 2009-10-08
EDP 226                                                               EDP: 2009-09-29

PROGRESS REPORT: PROPERTY REGISTER (P Govender) 17/1/R; 7/1/1; 2/1/5/4

RESOLVED

1.    That Councillor JM Banda and Councillor T Khuluse, together with the Ward Councillor
      of the area, be appointed to be present at the site inspections of the verification process
      for the compilation of the property register.
                                     Dir: Admin & Legal
______________________________________________________________________________

C 1056                                                             EXCO: 2009-10-08
EDP 227                                                            EDP: 29/09/2009

STATUS REPORT –ESTATE AND LEGAL SECTION (P Govender) 19/19/6/R

RESOLVED

1.     That the status report for the Corporate Services, Legal and Estates Section be noted.
                                                                    Dir: Admin

________________________________________________________________________




                                                                                                62
C 1057                                                               EXCO: 2009-10-08
EDP 228                                                              EDP: 29/09/2009

LEASE OF COUNCIL OWNED PROPERTY -MELVILLE VILLAGE
(P Govender)

RESOLVED

   1. That a comprehensive report pertaining to the status and issues relevant to Melville be
      submitted to the next EDP Portfolio Committee.

   2. That the report to be submitted shall include the allocation and extent of each site, the
      number of units, a list of all occupants/tenants of Council’s property, a status report of the
      buildings, information regarding the steering committee, and the sewer problems
      prevalent on the municipal sites.
                                                            Dir: Admin / AD: Legal
______________________________________________________________________________

C 1058                                                               EXCO: 2009-10-08
EDP 229                                                              EDP: 29/09/2009

YOUTH ADVISORY CENTER REPORT

RESOLVED

1.    That this item was withdrawn.                         Dir: LED
______________________________________________________________________________

C 1059                                                               EXCO: 2009-10-08
EDP 230                                                              EDP: 29/09/2009

PROPOSED AMENDMENT TO THE KWA DUKUZA MUNICIPALITY TOWN
PLANNING SCHEMES IN LINE WITH THE POLICIES AND REGULATIONS IN
RESPECT OF ACCOMMODATION AND HOSPITALITY SECTOR (M Ntanta)

RESOLVED

   1. That the Port Zimbali, Ballito, Umhlali, Shakaskraal, Tinley Manor, Stanger, Blythedale
      Beach, Zinkwazi Beach, Prince’s Grant Town Planning Schemes (in course of
      preparation) be amended to include the proposed Table A land uses as detailed under
      Category A & B of Council’s recently adopted policy for the regularization of the
      accommodation and hospitality sector.




                                                                                                 63
     2. That the proposed standardised town planning criteria (attached) for the assessment of
        land uses associated with the accommodation and hospitality sector in respect of:

        a) Minimum Lot Size and Zoning requirements
        b) Parking requirements
        c) Maximum number of bedrooms/beds which may be rented out
        d) Serving of meals
        e) Control of signage

        be included into the Port Zimbali, Ballito, Umhlali, Shakaskraal, Tinley Manor, Stanger,
        Blythedale Beach, Zinkwazi Beach, Prince’s Grant Town Planning Schemes (in course of
                                              preparation).

     3. That the proposed scheme amendments be applied as an interim land use control
        mechanism which will be superceded by the implementation of the new Land Use
        Management System (LUMS).

     4. That Council’s intention be advertised, and should no objections be received, Council
        proceeds with the proposed amendments to the Port Zimbali, Ballito, Umhlali,
        Shakaskraal, Tinley Manor, Stanger, Blythedale Beach, Zinkwazi Beach, Prince’s Grant
        Town Planning Schemes (in course of preparation) as provided for in Section 47 bis of
        the Town Planning Ordinance, No. 27 of 1949.

     5. That the application be submitted to the Provincial Planning and Development
        Commission for its decision.                               Dir: DP

______________________________________________________________________________

C 1060                                                            EXCO: 2009-10-08
EDP 231                                                      EDP: 29/09/2009

TOWN PLANNING REPORT: JULY AND AUGUST 2009 (FR Naidoo)

RESOLVED

1.    That the contents of the Town Planning Report submitted for the months of July and
      August 2009 be noted .

2.    That it be noted that in future for purposes of clarity, the monthly report to provide details
      of the property description, i.e. The Erf / Lot number, together with the street address and
      the extent of the property for matters relating to town planning cases.
                                                                                            DD: DC



                                                                                                 64
3.   That the financial implications relating to certain sections, i.e. Appeals, High Court matters,
     etc. be included in the monthly EDP Town Planning Report.
                                                              Dir: Admin / AD: Legal
______________________________________________________________________________

C 1061                                                               EXCO: 2009-10-08
EDP 232                                                              EDP: 29/09/2009

NKOBONGO HOUSING PROJECT: VIP’s STATUS REPORT (T Dube)
19/19/7/18

RESOLVED

1.    That Council note the Nkobongo Housing Project VIP’s status report.
                                                               Dir: HS
______________________________________________________________________________

C 1062                                                               EXCO: 2009-10-08
EDP 233                                                              EDP: 29/09/2009

PROGRESS REPORT ON THE ESTABLISHMENT OF THE SMME FORUM AND
DATABASE (M Manzini)

RESOLVED

1.      That the report on KwaDukuza SMME Forum be noted

2.    That the Term of reference for KwaDukuza SMME forum be approved.
                                                                  Dir: LED
_____________________________________________________________________________




                                                                                                 65
C 1063                                                           EXCO: 2009-10-08
EDP 234                                                          EDP: 29/09/2009

APPLICATION IN TERMS OF SECTION 47 BIS B (1) OF THE NATAL TOWN
PLANNING ORDINANCE (ORDINANCE NO 27 OF 1949) TO REZONE ERF 134, 152
KING SHAKA STREET KWADUKUZA FROM GENERAL RESIDENTIAL 1 TO
GENERAL COMMERCIAL (M Ntanta) Erf 134, KD

RESOLVED

1.    That the application in terms of section 47bis B of the Natal Town Planning Ordinance No
       27 of 1949 for the rezoning of Erf 134 KwaDukuza from “General Residential 1” to
       “General Commercial” , be approved and adopted, subject to the following reasons:

1.1    Any upgrades to bulk infrastructure that may be necessary due to an increase in density,
       shall be to the cost of the applicant.

1.2    The applicant be required to submit a Site Development Plan and building plans prior to
       any construction on site.                                ALL NOTE

2.     That the Department of Local Government and Traditional Affairs be informed
       accordingly                                             DD: DC

3.     That the Finance department take note of the change of zone and amend rates
       accordingly.                                             Dir: Revenue

4.    That it be ensured that comments from the respective directorates are included before
      Town Planning applications are submitted to the EDP Portfolio Committee.
                                                 DD: DC
______________________________________________________________________________

C 1064                                                           EXCO: 2009-10-08
EDP 235                                                          EDP: 29/09/2009

APPLICATION IN TERMS OF SECTION 47 BIS B (1) OF THE NATAL TOWN
PLANNING ORDINANCE (ORDINANCE NO 27 OF 1949) TO REZONE REMAINDER
OF ERF 878 KWADUKUZA FROM SPECIAL RESIDENTIAL 1 TO GENERAL
RESIDENTIAL 2 (M Ntanta) (Erf 878 Kwadukuza)

RESOLVED

1.     That the application in terms of section 47bis B of the Natal Town Planning Ordinance
       No 27 of 1949 for the rezoning of the Remainder of Erf 878 KwaDukuza from “Special
       Residential 1” to “General Residential 2”, be approved and adopted, subject to the
       following conditions:




                                                                                            66
1.1    Any proposed building should be restricted to two (2) storey so as to be in line with the
       surrounding properties.

1.2    That the applicant/developer resolve the issue of sewer reticulation with Ilembe
       Technical Services Department prior to commencement of the construction.
                                                               DD: DC

1.3    The cost of upgrading any services deemed necessary by the relevant service providers
       will be borne by the applicant.

1.4    The submission of the Site Development Plan, prior to building plans being submitted.

2.    That the Department of Local Government and Traditional Affairs be informed
      accordingly.                                            DD: D C
______________________________________________________________________________

C 1065                                                            EXCO: 2009-10-08
EDP 236                                                           EDP: 29/09/2009

TECHNICAL COMMITTEE MEETING MINUTES: SEPTEMBER 2009
17/3/11

RESOLVED

1.     That the minutes and attachments of the Technical Committee Meeting for the month of
       September 2009 be noted.

2.     That Council is advised that the Municipality has written to the Department of Rural
       Development and Land Reform, Richards Bay and await an answer from them in respect
       of Etete. This issue is being dealt with by the Richards Bay District office and the
       Pietermaritzburg Regional Office.

3.     That a claim has been forwarded to the DOHS for the outstanding funding for the repairs
       of the Shayamoya units – this only after an inspection in loco was carried out with the
       Project Manager.

4.     That it be noted that the toilets in Nkobongo have been completed.   Dir: HS

5.    That the Municipal Manager liaise with the Municipal Manager of Ilembe regarding the
      matter of Ilembe officials not attending when invited to provide input at the Technical
      Committee meetings.                           MM
______________________________________________________________________________




                                                                                               67
C 1066                                                       EXCO: 2009-10-08

EDP 237                                                             EDP: 29/09/2009

BUILDING CONTROL REPORT: AUGUST 2009 (N Ngwane)

RESOLVED

1.   That the plans be noted and approved for the month of September 2009 – As per
      tabled schedule.

2.   That the contents of the Building Control Report submitted for the month of August 2009
     be noted for approval.                                       DD: BC
______________________________________________________________________________

C 1067                                                              EXCO: 2009-10-08
EDP 238                                                                EDP: 29/09/2009

PORTION OF REMAINDER OF STANGER TOWNLANDS ADJACENT TO
LOT 715: ERF 5459 STANGER (P Govender) (Erf 5459 Stanger)

RESOLVED

1.       That it must be noted that Lot 5459 was zoned “Education”.

2.       That the Town Planning department issue a contravention notice to the school to advise
         their lessee to cease the illegal activity on the site.

3.       That it be NOTED that no Agreement of Sale nor any record of any sale agreement being
         entered into can be located.

4.       That the Chairperson/ or representative together with officials meet with the Principal of
         ML Sultan School to determine whether the School is using the property and seek clarity
         on the issue of the sale and the lease to Mr Govender.

5.    That a further report thereafter be submitted with recommendations on the sale and future
      of the property.                                      AD: Legal
______________________________________________________________________________




                                                                                                68
C 1068                                                         EXCO: 2009-10-08

EDP 239                                                        EDP: 29/09/2009
SHAKASHEAD PHASE 2 HOUSING PROJECT – CONSTRUCTION OF 8
REMAINING HOUSES (T Dube) 19/19/7/27

RESOLVED

1.    That Council note the construction of 8 remaining houses in Shakashead Ph1.
                                                                 Dir: HS
_____________________________________________________________________________

C 1069                                                         EXCO: 2009-10-08
EDP 240                                                               EDP: 29/09/2009

HOUSING CONSUMER EDUCATION ROADSHOW (T Dube)

RESOLVED

1.       That Council approves the hosting of the Housing Consumer Education Road show in
         Zamani Township on 10 October 2009.

2.    That Council approves the utilisation of R7 000 available in the Capacity Building vote
      026-261480 to cover the costs incurred during the event.
                                                                              Dir: HS
______________________________________________________________________________

C 1070                                                         EXCO: 2009-10-08
EDP 241                                                        EDP: 29/09/2009

WORKSHOP REPORT BACK- IMPLEMENTATION OF THE PLANNING &
DEVELOPMENT ACT NO 6 OF 2008 AND THE PROCESSES RELATING TO
BUILDING PLAN / DEV. APPLICATION APPROVAL

RESOLVED


1.   That the report on the workshop held on the 21 September 2009 to present/discuss the
     IMPLEMENTATION OF THE PLANNING & DEVELOPMENT ACT NO 6 OF 2008
     and the processes relating to Building Plans / Development Application Approvals be
     NOTED.




                                                                                          69
 2.   That it be NOTED that further progress report relating to the IMPLEMENTATION OF
      THE PLANNING & DEVELOPMENT ACT NO 6 OF 2008 will be submitted as and
      when required.                                                Dir: DP
 3.   That it be noted that the proposed building plan process will be submitted for consideration
      in October EDP Portfolio Meeting.              Dir: DP/ DD: BC


 C 1071                                                                EXCO: 2009-10-08
 EDP 242                                                         EDP : 29/09/2009

 PROPOSED SALE OF PORTIONS OF KEARSNEY RAILWAY SERVITUDE TO
 ADJACENT LANDOWNERS (P Govender) (Kearsney Railway Servitude)

 RESOLVED

1.        That the item be deferred in order to allow further research on the matter before being re-
          submitted to the EDP Portfolio Committee.

2.        That an inspection in loco of the above area be conducted.

3.        That the report to include any free standing sites within the servitude area and any rear-
          facing properties that can be sold as individual sites .
          Dir: Admin / AD: Legal


 C 1072                                                                EXCO: 2009-10-08

 EDP 243                                                         EDP: 29/09/2009

 STATE OF THE INFORMAL TRADING SECTOR WITHIN KDM (M Manzini)

 RESOLVED

 1.       That the status quo for the informal trading sector within the KDM municipal area be
          noted.

 2.       That the current informal trading projects be noted.

 3.       That an inspection in loco of the area be arranged.

 4.       That further research be conducted with regard to the viability of the proposal.

 5.    That a report on informal trading in the CBD be submitted to the EDP Portfolio
       Committee.                                                Dir: LED
 ______________________________________________________________________________



                                                                                                   70
C 1073                                                            EXCO: 2009-10-08
EDP 244                                                           EDP: 29/09/2009

WORK AND PLAY PROGRAM

RESOLVED

            1. That a business plan providing full details of the programme and detailing the
               staff roster for the day, be submitted for consideration to the next meeting of
               the Executive Committee .                                         Dir: LED
______________________________________________________________________________

C 1074                                                            EXCO: 2009-10-08
EDP 245                                                           EDP: 29/09/2009

INTER MUNICIPALITY AND KWANALOGA GAMES 2009 (M Manzini)

RESOLVED

     1. That Council note the report on the Inter Municipality and Kwanaloga Games 2009.

     2. That Council approve the R210 000 budget allocated for the programs listed below:

        INTER –MUNICIPALITY
             Colors- R120 000
             Transport for training sessions – R40 000.

      KWANALOGA
            Accommodation - R50 000 (14 Beds) breakfast and dinner.
                                                                   Dir: LED
_____________________________________________________________________________

C 1075                                                            EXCO: 2009-10-08
EDP 246                                                           EDP: 29/09/2009

KWADUKUZA MUNICIPALITY SCHOOL MAYORAL GAMES 2009 (M Manzini)

RESOLVED

1.      That Council notes the KwaDukuza Schools Mayoral Games 2009 and that the finals
        taking place on 09 October 2009.

2.    That it be noted that at this stage only primary schools are participating in cricket and
      that the Sports Development Officers look into the matter to ensure the participation of
      high schools.                  Dir: LED / Sports Develop.
______________________________________________________________________________



                                                                                            71
C 1076                                                              EXCO: 2009-10-08
EDP 247                                                             EDP: 29/09/2009

KWADUKUZA BUSINESS SEMINAR (M Manzini)

RESOLVED

1.     That the report on the proposed Business Seminar be noted.

2.     That Council approves the proposed yearly Business Seminar. Dir: LED

____________________________________________________________________________

C 1077                                                            EXCO: 2009-10-08
EDP 248                                                     EDP: 29/09/2009

YOUTH ADVISORY CENTER REPORT (M Manzini)

RESOLVED

1.     That the monthly report on YAC be noted.                     Dir: LED
_____________________________________________________________________________

C 1078                                                           EXCO: 2009-10-08
EDP 249                                                     EDP : 29/09/2009

ALLOCATION OF RELIGIOUS SITES – GROUTVILLE (DJ van Rensburg)
17/2/4

RESOLVED

1.         That the item be deferred and a comprehensive report on all religious sites per ward
           be re-submitted to the EDP Portfolio Committee.

2.       That the report to include details of the applicants, any requests for extensions of time
         by organisations, whether all the applicants listed in the report were allocated sites
         and whether the applications have been received by the department.
            AD: Legal
______________________________________________________________________________




                                                                                               72
C 1079                                                          EXCO: 2009-10-08
EDP 250                                                    EDP : 29/09/2009

STATUS REPORT –SUNNYPARK AND INDIAN VILLAGE FLATS
(P Govender) 19/19/6/R

RESOLVED

1.       That Council note the status report for Sunnypark and Indian Village flats.
                                                         Dir: Admin
_____________________________________________________________________________

C 1080                                                            EXCO: 2009-10-08
EDP 251                                                           EDP : 29/09/2009

REQUEST TO APPOINT IHS GLOBAL INSIGHT SOUTHERN AFRICA FOR
PROVISION OF STATISTICAL AND ECONOMIC DATA THROUGH
DEVIATION FROM SUPPLY CHAIN MANAGEMENT POLICY (M Manzini)

RESOLVED

 1. That the Council notes that IHS Global Insight Southern Africa are the sole providers of the
    collation of statistical and economic data.
 2. That the Council approves the appointment of a Service Provider to provide KwaDukuza
    Municipality with statistical and economic data that will be utilised to develop
    development strategies for KwaDukuza.

     3. That the Council approves the budget of R33 060.00 per annum to pay a Service Provider
        appointed through the Supply Chain Management to provide KwaDukuza Municipality
        with statistical and economic data.
     4. That the Council notes that there is an amount of R60 000.00 on Vote number (028) 260
        630 –literature and publication .
                                                        Dir: LED

______________________________________________________________________________




                                                                                             73
C 1081                                                               EXCO: 2009-10-08
EDP 252                                                              EDP : 29/09/2009

APPLICATION IN TERMS OF SECTION 47 BIS OF THE NATAL TOWN PLANNING
ORDINANCE (ORDINANCE NO 27 OF 1949) FOR THE PROPOSED REZONING OF
ERF 69 KWADUKUZA FROM SPECIAL RESIDENTIAL 1 TO SPECIAL ZONE 69 (FR
Naidoo)

RESOLVED

1. That the application in terms of section 47bis of the Natal Town Planning Ordinance No 27
   of 1949 for the proposed rezoning of Erf 69 Highridge from Special Residential 1 to Special
   Zone 69 be APPROVED subject to the following conditions:

1.1       The submission and approval of building plans for the ancillary
          units.

1.2      Any services deemed necessary by the relevant service provider shall be at the cost of the
         applicant

2. That the Department of Local Government and Traditional Affairs be informed accordingly.
                                                DD: DC
______________________________________________________________________________

C 1082                                                               EXCO: 2009-10-08
EDP 253                                                              EDP: 29/09/2009

LINDELANI HOUSING PROJECT                 (SC Viramuthu) 19/19/7/34 (Lindelani)

RESOLVED

      1. That the contents of the letter submitted by SMA Consultants be noted.
      2. That SMA Consultants be authorized to commence subsidy applications as per the
         annexure A & B as submitted.                              ED: EDP

      3. That Council be informed progressively of all subsidy approvals in the Lindelani Housing
         Project

   4. That it be ensured that all beneficiaries listed reside in the respective ward and that those
      persons not residing in the ward, be deleted from the list.
                                                              ED: EDP / Housing Officer
______________________________________________________________________________




                                                                                                74
C 1083                                                           EXCO: 2009-10-08
EDP 254                                                          EDP: 29/09/09

APPLICATION TO PURCHASE LOT 4739 (DJ van Rensburg) (Lot file 4739)

RESOLVED

1.    That Mr Rampersad’s request to purchase Lot 4739, not be acceded to.
                                                               AD: Legal
_____________________________________________________________________________

C 1084                                                           EXCO: 2009-10-08
EDP 255                                                          EDP: 29/09/2009

APPLICATION IN TERMS OF SECTION 47 BIS OF THE NATAL TOWN PLANNING
ORDINANCE (ORDINANCE NO 27 OF 1949) FOR THE PROPOSED REZONING ERF
123 KWADUKUZA FROM “GENERAL RESIDENTIAL 1” TO “GENERAL
COMMERCIAL” (M Ntanta)
(ERF 123 KWADUKUZA)

RESOLVED

1.    That the application in terms of section 47bis of the Natal Town Planning Ordinance No
      27 of 1949 for the rezoning of Erf 123 KwaDukuza from “General Residential 1” to
      “General Commercial” Be Approved and adopted subject to the following reasons:

1.1   The applicant to submit building plans for the change of usage.

1.2   The cost of any upgrades deemed necessary by the relevant service providers shall
      be borne by the applicant.

2.    That the Department of Local Government and Traditional Affairs be informed
      accordingly.                                                    DD: DC

3.    That the Finance department take note of the change of zone and amend rates
      accordingly.                                                      Dir: Revenue
______________________________________________________________________________




                                                                                          75
C 1085                                                               EXCO: 2009-10-08
EDP 256                                                              EDP: 29/09/2009

SHAKAVILLE PROPERTIES (P Govender)

RESOLVED

1.     That Council note there are available sites in the Mbozama area that have been
       earmarked for affordable housing to accommodate the double allocation of sites in
       Shakaville.

2.     That the final list of double allocations be submitted to the executive committee for
       approval.

3.     That council note that there is a cost implication for the provision of services on the sites
       to be allocated as these sites have no available connecting services.

4.     That council resolve on the allocation of the sites in Mbozama once the final costs for
       the provision of services to be reimbursed to the implementing agent have been
       ascertained from the implementing agent.

5.    That provision of the cost once received be budgeted for in the 2010/2011 financial year.
                                    Dir: Admin / AD: Legal
______________________________________________________________________________

C 1086                                                               EXCO: 2009-10-08
EDP 257                                                                 EDP: 2009/09/29

FIRE PLAN APPROVAL WORKSHOP (NL Ngwane)

RESOLVED

1.     That the Fire Plan Approval Workshop being held on the 14 – 15 October 2009, at
       Chantecler Hotel & Conference Centre, Botha’s Hill, Durban be NOTED.
                                                                ALL NOTE

2.     That Council approves the attendance of the DD: Building Control, Senior Plans
       Examiner & Senior Building Inspector to this programme at a cost of R2900.00 per
       delegate (registration).

3.     That the registration costs for the workshop to be sourced from Vote number: 154 260
       880.                                               DD: BC

4.    That a report back regarding the workshop attended be made to the EDP Portfolio
      Committee.                                                 DD: BC
______________________________________________________________________________



                                                                                                 76
C 1087                                                             EXCO: 2009-10-08
EDP 258                                                            EDP : 29/09/2009

APPLICATION IN TERMS OF SECTION 47 BIS OF THE NATAL TOWN PLANNING
ORDINANCE (ORDINANCE NO 27 OF 1949) FOR THE PROPOSED REZONING OF
PORTION 1 OF ERF 78 KWADUKUZA FROM “GENERAL RESIDENTIAL 1” TO
“GENERAL COMMERCIAL”
(PORTION 1 OF ERF 78 KWADUKUZA)

RESOLVED

     1. That the application in terms of section 47bis of the Natal Town Planning Ordinance No
        27 of 1949 for the rezoning of Portion 1 of erf 78 KwaDukuza from General Residential
        1” to “General Commercial” BE APPROVED and ADOPTED subject to the following
        conditions:

     1.1 The applicant should submit building plans indicating the commercial usage.

     1.2 Any upgrades to existing services or infrastructure deemed necessary by iLembe District
         Municipality or KwaDukuza Municipality shall be to the cost of the applicant.

     2. That the Department of Local Government and Traditional Affairs be informed
        accordingly.                                                 DD: DC

 3.  That the Finance Department note the change of zone and amend rates accordingly
                                                                      Dir: Revenue
______________________________________________________________________________

C 1088                                                             EXCO: 2009-10-08
EDP 259                                                            EDP : 29/09/2009

SHAKASHEAD DEVELOPMENT – PROPERTY PROBLEMS (HM Saayman)

RESOLVED

1.       That the item be deferred in order to allow for further investigation regarding the
         legal implications of the above-mentioned sale, the correct property descriptions to
         be identified and the legal implications of the sale of the property that previously
         belonged to Mrs Maharaj to Dr. Padayachee.
                                                Mgr: LED Sp Projects. / Dir: Admin
_____________________________________________________________________________




                                                                                             77
C 1089                                                           EXCO: 2009-10-08
EDP 260                                                          EDP: 29/09/2009

IDP INDABA HELD BY DEPARTMENT OF LOCAL GOVERNMENT AND
TRADITIONAL AFFAIRS IN PIETERMARITZBURG

RESOLVED

1.       That the report on the IDP Indaba hosted by the Department of Local Government and
         Traditional Affairs be noted.                    MM



C 1090                                                     EXCO: 2009-10-08

THE PRESIDENT OF THE REPUBLIC, HE MR JG ZUMA, MEETING WITH THE
MAYORS FROM ALL OVER THE REPUBLIC

RESOLVED

1. That, the invite from the Presidency Office be noted.

2. That, both the Honourable Mayor Cllr T. Khuluse and the Municipal Manager be authorised
   to attend the consultative meeting with The President of the Republic, HE Mr JG Zuma to be
   held in Cape Town on the 20th of October 2009.

3. That Vote Numbers 020 260 160 and 022 260 900 is to be utilised for both Travel and Car
   Hire in the amount of approximately R12 000.00 to the said meeting by the KwaDukuza
   Municipality delegation on the 20th of October 2009.
                                                        PA to His Worship the Mayor/MM
______________________________________________________________________________

This item was discussed last as an In-Committee item. The Mayor resumed as Chairperson
for the discussion of this item.

C 1091                                                                  EXCO: 2009-10-08

FILLING OF POST: DIRECTOR ELECTRICAL ENGINEERING

RESOLVED

1.       That the vacant post of a Director: Electrical Services (Designated) in the Technical
         Services Directorate be offered to Mr N.G.S. Biyela with effect from 1 October 2009
         subject to the following conditions:-



                                                                                           78
         a.    That Mr N G S Biyela be remunerated on post level 2 of the SALGBC Salary
               Structures until such time that the Mr Biyela obtain the Government Certificate
               of Competency : Electrical in terms of GMR 2(1) of the OHS Act 85/1993.

         b.    That the Council provides all the necessary resources and assistance to Mr Biyela
               to be able to register and acquire the Government Certificate of Competency :
               Electrical in terms of GMR 2(1) of the OHS Act 85/1993 within a period of 3
               years which period maybe extended by Council.

         c.    That Mr Biyela be under the mentorship of Mr Nick Hall an independent
               contractor who is responsible for the Council’s Electrical Network until such time
               that Mr Biyela obtain the Government Certificate of Competency : Electrical in
               terms of GMR 2(1) of the OHS Act 85/1993.

         d.    That Mr Biyela remain in the service of Council on completion of the certificate
               of competency for the equivalent period of study.

         e.    That should Mr Biyela not obtain the required certificate within the allowed
               period of time he be placed in a position equivalent to the position he held prior to
               this appointment with an appropriate adjustment in line with the implementation
               of the Job Evaluation results.

         f.    That Mr Biyela’s appointment is subject to an integrity test.

                                                                                    Dir.: HR
______________________________________________________________________________

C 1092                                                             EXCO : 2009-10-08

SECTION 62 APPEALS COMMITTEE

RESOLVED

1. That Council appoint the following (7) under-mentioned councilors members to sit on the
   Section 62 Appeals Committee for matters arising out of decisions from the Economic
   Development and Planning Sub – Committee, it being recorded that council appointed the
   undermentioned councilors on the 23 September 2008, C312:

         Clr SA Nyaba – ANC
         Clr T Khuluse – ANC (TO BE REPLACED) with Councillor SPC Mdletshe
         Clr AG Horton – ANC
         Clr R Singh – ANC
         Clr RN Pakkies – ANC.
         Clr MSC Motala – IFP
         Clr R Paramual – DA




                                                                                                 79
2. That Council appoint the following (7) under-mentioned councilors members to sit on the
   Section 62 Appeals Committee for matters arising out of decisions from the Local Public
   Administration and Human Resources Portfolio - Committee:

        Cllr N G Mthethwa
        Cllr SPC Mdletshe
        Cllr D W Ndimande
        Cllr T V Ntuli
        Cllr S Oudhram
        Cllr M M Mazive
        Cllr R Hanuman

3. That Council appoint the following (7) under-mentioned councilors members to sit on the
   Section 62 Appeals Committee for matters arising out of decisions from the Amenities
   Portfolio Committee:

        Cllr O L Nhaca
        Cllr A G Horton
        Cllr G J V Whye
        Cllr M B Khuzwayo
        Cllr N M Hlatshwayo
        Cllr R C Heenan
        Cllr C R Marsh

4. That Council appoint the following (7) under-mentioned councilors members to sit on the
   Section 62 Appeals Committee for matters arising out of decisions from the Finance
   Portfolio Committee:

        Cllr M Sibangeni
        Cllr T M Mhlaba
        Cllr S Oudhram
        Cllr G N Mbonambi
        Cllr S A Dawood
        Cllr T W Thompson
        Cllr V M W Mdluli

5.    That Council appoint the following (7) under-mentioned councilors members to sit on the
     Section 62 Appeals Committee for matters arising out of decisions from the Infrastructure
     and Technical Portfolio Committee:
        Cllr S A Nyaba
        Cllr Rekka Singh
        Cllr P B Zwane
        Cllr N R Mthembu
        Cllr S S Gumede
        Cllr B M Ngwane
        Cllr R Hanuman



                                                                                           80
6.   That the Speaker, Whips of each Political Party and the Municipal Manager be tasked
       together with the Administration and Legal Section to ensure the attendance of all
       councilors.
                                                       Dir: Admin / MM / Speaker

7. That it be recorded that in line with Council resolution C312, the Appeals Committee be
   limited to seven members.

8. That it be recorded that a quorum of the committee shall be not less than fifty percent
   (disregarding fractions) plus one (50% (disregarding fractions) +1 ) of current members .
                                                                   Dir.: Admin & Legal
______________________________________________________________________________

C 1093                                                                EXCO : 2009-10-08

INSTITUTE FOR LOCAL GOVERNMENT MANAGEMENT (iLGM) 13TH ANNUAL
NATIONAL CONFERENCE & BUSINESS EXHIBITION : 18 TO 20 NOVEMBER 2009,
SILVERSTAR CASINO, MULDERSDRIFT, MOGALE CITY:

RESOLVED

1.   That approval be granted for the attendance of the Mayor and Municipal Manager at the
     ILGM 13th Annual National Conference & Business Exhibition which is scheduled to take
     place from 18 to 20 November 2009, at the Silverstar Casino, Muldersdrift, Mogale City.

2.   That provision does exist under the following vote numbers to cover accommodation,
     travelling and car hire expenses for attendance at this conference :-
     Municipal Manager :    022 260 900 (Travelling & Subsistence)
                            022 260 160 (Conferences and Workshops).
     Mayor :                020 260 910 (Travelling & Subsistence)
                            020 260 160 (Conferences and Workshops).

3.   That a report on the financial implications for the above be submitted to the next meeting
     of Exco.
                                                    MM / P/A to His Worship the Mayor
______________________________________________________________________________




                                                                                            81
His Worship the Mayor, Cllr T Khuluse, recused himself on the discussion of this item.
The Deputy Mayor served as Chairperson for the discussion of this item.

C 1094                                                             EXCO: 2009/10/08

INVITATION TO ATTEND A VISIT TO THE CHINESE GOVERNMENT ON
SUSTAINABLE DEVELOPMENT FROM THE 13TH OCTOBER 2009 TO 19 OCTOBER
2009

RESOLVED

1.       That the Executive Committee grants authority for His Worship the Mayor to attend a
         visit to the Chinese Government on Sustainable Development from the 13th October 2009
         to 19 October 2009.

2.       That subsistence and travel to the amount of $190 per day be approved.

3.       That the Finance department convert the currency to South African Rands.

4.    That sufficient funds exist on vote 020 260 910 Council General to be utilized in respect
      of the payments for subsistence and travel. P/A to His Worship the Mayor/ CFO
______________________________________________________________________________

The meeting terminated at 11h35.




SIGNED      AT      KWADUKUZA                   ON       THIS        ___________DAY        OF
_______________________2009




_____________________
MAYOR




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