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AGRICULTURE IN THE CLASSROOM CONSORTIUM ANNUAL MEETING June 10, 2005, Indianapolis, IN The meeting was called to order at 9:45 am by President-Elect Judy Roush, OH but after the roll call President Judy Culbertson, CA, presided over the meeting. Schmucker, MI moved and Dorschner, SD seconded to approve the agenda, motion passed. Monica Pastor, Secretary, conducted the roll call of states. Attendance is indicated below: Alabama Jane Alice Lee Alaska Victoria Naegele Arizona Monica Pastor Arkansas Andy Guffey California Judy Culbertson Colorado Dues not paid Connecticut Dues not paid Delaware District of Columbia Barbara Evans Florida Lisa Gaskella Georgia Hawaii Idaho Dorita Waitley Illinois Kevin Daugherty Indiana Iowa Melissa Brooks Kansas Barbara Oplinger Kentucky Faye Lowe Louisiana Lynda Danos Maine Willie Sawyer Grenier Maryland George May Massachusetts Michigan Deb Schmucker Minnesota Al Withers Mississippi Clara Bilbo Missouri Diane S. Olson Montana Nebraska Ellen Hellerich Nevada New Hampshire New Jersey Joan M. Elliott New Mexico Dalene Hodnett New York Nancy Schaff North Carolina Louise Lamm North Dakota Gail Scherweit Ohio Judy Roush Oklahoma Mary Ann Kelsey Oregon Tami Kerr Pennsylvania Rhode Island Dues not paid South Carolina Maria Samot South Dakota Lisa Dorshner Tennessee Charles Curtis Texas Utah Debra Spielmaker Vermont Dues not paid Virginia Karen Davis Washington West Virginia Mary Beth Bennett Wisconsin Darlene Arneson Wyoming There were 34 states plus the District of Columbia present. Dues had been received from 46 states and the District of Columbia. Others present: Kathleen Cullinan, Program Leader USDA AITC; Lindell Williams, Program Specialist, USDA/AITC; Dr. Jeff Gilmore, Director, Higher Education Programs USDA CSREES; and Debbie Cavett, Director of Interagency Initiatives, USDA/CSREES. . Spielmaker, UT moved and Dorschner, SD seconded to approve the minutes from the 2004 Annual Meeting, motion passed. Dorschner, SD moved and Spielmaker, UT seconded to approve the Treasurer’s report as presented by Louise Lamm, NC, and motion passed. Bennett, WV moved and Lee, AL seconded to approve the proposed budget with 2004 changed to 2005 on Silent Auction and Carry over, motion passed. Committee Reports: Partners: Pastor, AZ distributed the current partners list and proposed partners. She asked that changes in contact person for the current list be given to her. Two additional names were added to the proposed list. Pastor, AZ moved and Bennett, WV seconded to approve the following for Partners, motion passed. Chris Fesko Enterprises, St. Louis Science Center, Irrigation Association Education Foundation, National Agriculture Library, International Food Information Council Foundation, National Arbor Day Foundation, Tennessee Foundation for Agriculture in the Classroom and National Sweet Potato Commission. Public Relations: Naegele, AK asked that a person from each Region volunteer to work with her on PR. She is working on getting information into teacher magazines about the conference and National Teacher award winners. She wants PR to reach beyond the ag community. Kathleen Cullinan, USDA volunteered to serve on the committee. Outreach: Olson, MO reported that the President’s budget of $750,000 and the House budget of $740,000 represent a flat budget, no increase recommended. Congresswoman Emerson from Missouri is very supportive of the program. Olson urged members to contact their Congressional representatives on the Senate and House Appropriations committees. Web Update: The State Reports were discussed at Tuesday’s USDA State Contacts meeting. Spielmaker, UT is interviewing for a web designer. The site will have a new look especially the teacher’s resource page. The hits increased by 50%, we had 500,000 unique hits. AgroWorld is a list serve newsletter for secondary teachers. She will add a slide to the State Report document that shows the number of teachers subscribed to AgroWorld by state. Utah is now coordinating the National Resource Directory instead of New York. The contract requires that 20 new “quality items per year will be added” to the Directory. 2006 Annual Meeting: Joni Elliott, NJ reported that the hotel is the Sheraton and the meeting will be held in the Atlantic City Convention Center. The theme is Unlocking the Treasures to the Garden State - Agriculture is the Key. The dates are June 20 -24, 2006. She is planning to have 350 people in attendance. A grant for $10,000 was received from the American Agriculturalist Foundation to help fund Leadership Training at the meeting. 25th Celebration - Curtis, TN reported that they are working on a Proclamation from President Bush to declare June 2006 as National AITC month. They will use the old logo with “25th Anniversary” across it. They have invited the Secretary of Agriculture and will get the PR committee to put information out to ag publications. History Project - Withers, MN reported they are coordinating a chronology of the history, They will put this in either a brochure or power point. It was suggested that one piece feature the Excellence in Teaching About Ag award winners. It was also recommended that committee members might want to go through the USDA archives to gather the information. Excellence Awards: Grenier, ME indicated there were 18 applications for the five awards. Certificates were given to all state award winners. A history of the program was distributed indicating the growth in the program since its inception in 2000. The deadline for 2006 applications is February 1, 2006. By-Laws/Constitution: Daugherty, IL distributed the recommended changes to the By-Laws and Constitution 30 days prior to the meeting and had printed copies available at the meeting. There was discussion about both documents while Daugherty explained the changes. Motions and amendments are listed below. A copy of the document as presented is on file with the minutes. Constitution - There was discussion about the definition of “USDA Recognized AITC program”. A committee will be formed to define this terminology. Spielmaker, UT moved and Curtis, TN seconded to approve the recommended changes to the Constitution as presented. Motion carried unanimously. A 2/3 majority vote is needed to make changes in the Constitution and 35 votes were needed. By-Laws - Daugherty, IL moved and Samot, SC seconded to approve the recommended changes in the By-Laws. Spielmaker, UT moved and Daugherty, IL seconded to amend the changes by changing the wording in Article 3, Section J-3 to “The Consortium Executive Committee will review professional services annually to insure adequate administration.” Amendment passed. Samot, SC moved and Curtis, TN seconded to amend the proposal in Article 6, Section B-3 by adding “and guests” after members. Amendment passed. Spielmaker, UT moved and Curtis, TN seconded to amend the proposal in Article 9, Section A to change other to “Ad hoc”. Amendment passed. It was moved and seconded to have an addition to the By-Laws as follows: Article 10, new Section E: “Partners of the AITC Consortium will be reviewed annually at the Consortium meeting for continued membership as Partners.” Amendment passed. Entire motion as amended passed unanimously. Monsanto Grant: Daugherty, IL reported that Alaska, Florida, and South Dakota each received $5000 grants from the Monsanto $50,000 contribution to the Consortium. MOU: Roush, OH reported that the Memorandum of Understanding between USDA and the Consortium must be renewed. Copies of the MOU with the addition of new wording were distributed. The wording is USDA/CSREES will “Help identify and encourage collaborations with other agencies and organizations that will advance an understanding of the science of agriculture and career choices in the food and agricultural sciences.” Daugherty, IL moved and Bennett, WV seconded to instruct the Consortium Executive Committee to proceed with the renewal of the MOU with the new wording. Motion passed. Strategic Plan: Roush, OH reported that we are on target with our Strategic Plan. This needs to be reviewed each year. There was discussion about which documents need to be on the website. Dorschner, SD moved and Samot, SC seconded that the Executive Committee will discuss the storing of archived documents. Motion passed. ACE Awards: Lamm, NC reported that there were nine award winners. They are Alaska, Maine, Nebraska, New Jersey, New York, North Dakota, Oregon, Tennessee and a joint project with New Mexico and Oklahoma. She also instituted a mentor program. Five states asked for help from mentors and there were nine volunteers to serve as mentors. Nominations: Dorschner, SD reported on the nominations committee. Speilmaker moved by acclimation and it was seconded to approve Monica Pastor, Arizona, as President-elect. Motion passed. Regional Caucus Reports: Western - Dalene Hodnett, NM will serve a two-year term and Tami Kerr, OR will serve the remaining year on Monica Pastor’s term. The western region will meet April 17 - 22 in Boise, ID in conjunction with the Ag Educators meeting. The region will host the 2008 Annual meeting and San Diego may be the location. Southern - Louise Lamm, NC was re-elected to a two-year term. The region will meet in March or April and will assist with the National Conference pre-planning. Lisa Gaskella, FL will serve on the PR committee. Central - Melissa Brooks, IA was elected to a two-year term. Their regional meeting will be Feb 1 - 3 in Rock Island, IL. Ellen Hellerich, NE will serve on the PR committee. Eastern - Willie Grenier was re-elected to a two-year term. Their regional meeting will be held in March. George Mays will serve on the PR committee. New Business: No Child Left Behind - Samot, SC reported on the Executive Committee meeting with the US Dept of Education. A full copy of the report is on file with the minutes. Calendar - Lamm, NC distributed the calendar for the Consortium. A copy is on file with the minutes. The Annual meeting adjourned at 2:35 pm. Members were provided a tour of the National FFA headquarters and given presentation on the Food for America program and the FFA Ambassador program. The Leadership Development session featured two thirty-minute sessions in which participants could participate in twp of three sessions. These sessions were I. Tutorial on ACE Grant Writing - Lynda Danos, LA. II. How to be organized and fly by the seat of your pants - Kevin Daugherty, IL. III. Excellence Award application tutorial - Lindell Williams, USDA. Maria Samot, SC led a brain-based learning session. Everyone returned to the hotel at 4:30 pm.
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