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FIN 4 - Edinburgh Napier University

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					FIN 4

                                                     EXPENSES CLAIM FOR EXTERNALS                                                                               Sep-03
              Claimants should return this this form completed to the member of University staff who issued the form as detailed below
                                                                                                       CHECKLIST FOR COMPLETING THIS FORM
Name (CLAIMANT) (BLOCK CAPITALS)                                                              1. Enter name & address details before issue
                                                                                              2. Enter return name & address before issue.
Address (CLAIMANT) (BLOCK CAPITALS)                                                           3. Attach VAT receipts for all expenses claimed
                                                                                              4. Claimant signs the form prior to posting claim to
                                                                                                 return name & address
Address (CLAIMANT) (BLOCK CAPITALS)                                                           5 Return name checks all receipts and claim details
                                                                                              6. Return name completes school & code etc.
Address (CLAIMANT) (BLOCK CAPITALS)                                                           7 Head of school or service signs & approves form
                                                                                              8. Authorised form sent to Finance (PL) by Head of school
                                                                                              Queries ? Contact Finance (PL) on 0131 455 6445
Post Code (CLAIMANT) (BLOCK CAPITALS)
Reason for Expenses Claim & Dates
when expenses incurred
                                                                                                                  Miles           Travel
Detail Expenses in box below - NB Attach VAT receipts for ALL expenses (excluding mileage)                                                      Other Costs Total Costs
                                                                                                                Travelled         Costs




                                                 First 100 miles @ 40 pence
Car Mileage                                      Next 200 miles @ 20 pence then @ 10 pence/mile
                                                  pre-booked @ 45 pence
Please note travel and hotel accommodation can be First 100 milesthrough Napier University host department. The University encourages the use
of rail travel and low cost air carriers where possible and will reimburse reasonable subsistence expenses                                      Total Claim

Signature of Claimant
                                                                                                                                                Dated     /     /

RETURN NAME & ADDRESS
TO BE COMPLETED PRIOR TO ISSUE

Signature of Return name as above
who issued the FIN 4 form Sign after
checking returned claim
                                                                                                                                                Dated     /     /
Detail School/Service/Project and
Financial Code to be charged

Authorised by Head of
School/Service
                                                                                                                                                Dated     /     /
  Fees Processed                                 Travel Booked                                                                                                FIN3
                                                                       FINANCE USE ONLY

				
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