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Executive London Resilience: Item no: 6 Funding for London-wide Support Report by: Doug Flight Job title: Head of Policy & Grants (Crime & Public Protection) Date: 02 April 2007 Contact Doug Flight Officer: Telephone: 020 7934 9805 Email: email@example.com Summary: This report seeks the Executive’s support for a continuation of the current arrangements for providing pan-London support for boroughs on London resilience through the London Fire and Emergency Planning Authority (LFEPA) The pan-London arrangements cover support to boroughs on exercising and training, support for the pan London local authority co-operation arrangements1 and the London Local Authority Co-ordination Centre. Recommendation: That the Executive recommend to Leaders’ Committee that it: 1. Confirms, in principle, its support for the continuation of the current arrangements for top-slicing funding from the county level EPCS2 block to boroughs, for civil contingencies funding, for the period 2008-2011. This will allow LFEPA to provide a London-wide resilience resource on behalf of London boroughs. 2. Agrees, in principle that support for the top-slicing arrangement should be subject to approval by the Executive of a detailed budget and business plan for this work. 1 Known as the Local Authority Gold arrangements. 2 Environment, Protective and Cultural Services London Resilience Funding for London-wide Support 1. This report seeks the Executive’s support for a continuation of the current arrangements for providing pan-London support for boroughs on London resilience matters through the London Fire and Emergency Planning Authority (LFEPA). The pan-London arrangements cover support to boroughs on exercising and training, support for the local authority strategic co-operation (Gold) arrangements and the London Local Authority Co-ordination Centre. The Gold arrangements are valued by boroughs and were commended by the Minister for London Resilience, Phil Woolas MP, when he spoke at the London Councils Resilience Summit for Chief Executives on 19 March 2007. 2. These arrangements complement the work of the London Resilience Team (LRT), which was the subject of an exempt3 report to the London Councils Executive on 26 February 2007. The Executive noted the findings of the London Resilience Team review and went on to agree, in principle, that the secondee funded by London Councils be managed as part of the core LRT team. 3. The current pan-London local authority arrangements were introduced following the Civil Contingencies Act 2004, which placed a range of responsibilities on boroughs, requiring them to: Undertake risk assessment. Undertake planning for emergency response and recovery. Undertake planning for business continuity. Warn and inform the public. There is a specific requirement under Section 5 of the Act, for responders (which includes boroughs) to share information and to co-operate with each other. In London, with the context of a regional police force and fire authority as well as the established London Resilience arrangements, London-wide co- operation is a major focus. This is supplemented by sub-regional and borough arrangements. 3 Exempt from the Access to Information regulations under section 7 of Schedule 12A of the 1972 Local Government Act (as amended). The exemption is for information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. 4. Following a Cabinet Office review of funding requirements resulting from the 2004 Act, the Government increased funding to boroughs in 2005/06 to cover civil contingencies and resilience work. This funding is incorporated within the EPCS block of general grant allocated to boroughs. 5. In a change from practice before 2005, funding was not made available directly to LFEPA in respect of the London-wide co-ordination and support work that it undertakes on behalf of the boroughs. However, following discussions with London Councils, the Government introduced a top-slice for LFEPA from the county level EPCS block funds available to boroughs for civil contingencies. The top-slice amounted to £606,000 in 2005/06 and 2007/08, which represents 7.69% of the total London civil contingencies funding of £7,871,789. LFEPA also provides a contribution, £319,000, which partly funds the work undertaken under the 2004 Act and enables LFEPA to discharge its responsibilities for the Control of Major Accident Hazards (COMAH), Protective Security and Resilience (PSR) and Radiation (Emergency Preparedness and Public Information) Regulations (REPPIR). 6. The Cabinet Office has indicated that it would welcome comments from London Councils before confirming continuation of the top-slicing arrangements for 2008-2011. The issue was also discussed with borough Chief Executives involved in overseeing LFEPA’s London-wide work on behalf of the boroughs. This group of Chief Executives, which includes the chairs of Local Resilience Forums ( Listed in paragraph 12) and the chair of the London Local Authority Emergency Planning Sub Committee (LLAEPSC)4, supports the continuation of LFEPA’s London-wide resilience work on behalf of the boroughs. London-wide Support Activities 7. LFEPA carries out the following activities on behalf of the boroughs, which are key to ensuring effective pan London co-operation and preparation: 4 LLAEPSC is a sub committee of the London Regional Resilience Forum The provision of support for the pan London local authority co- operation arrangements5. In particular, support for the 24 hour cover arrangements which ensure that a rota of borough Chief Executives is in place, backed up by training for Chief Executives and their support teams. The nominated Chief Executive is on standby to attend the Police-led Strategic Co-ordination Centre and represent all London boroughs at strategic (Gold) co-ordination meetings. These arrangements are underpinned by the local authority Gold resolution which was adopted by all London boroughs in 20066 The provision of the London Local Authority Co-ordination Centre at Clapham, a back up site at Redbridge and staffing with a 24/7 response capability in the event of a pan London emergency. The provision of appropriate secure communications between London boroughs and other parts of the pan-London co-ordination structure. The need to expand this system to form a dedicated secure internet communications network (Extranet) for London has recently been identified. LFPEA will work with London Councils to identify funding to take forward the procurement and subsequent co-ordination of a secure resilient communications system. This will provide more effective integrated emergency management amongst the responding agencies through the implementation of joint strategies developed at the strategic level. This will then be integrated into a national Extranet when established. Management of a pan London mass activation communication system, ensuring effective time critical response arrangements. Co-ordination of a secure and resilient pan London Airwave Tetra Radio communication system. The provision of secretariat support to London’s six Local Resilience Fora and LLAEPSC. Taking the lead in maintaining Community Risk Registers for each of the six Local Resilience Fora. Co-ordination and delivery of a programme of pan-London exercising including office hours and out of office hours activation tests and communication and all co-ordination elements of the entire Gold structure. 5 Known as the Local Authority Gold arrangements. 6 The resolution, promoted by London Councils, replaced an earlier resolution adopted in 2004 Co-ordination and delivery of a programme of pan-London training incorporating all tiers within the Gold structure and additional generic emergency response roles and responsibilities undertaken by Local Authorities. Provision of a training and exercise resource library to ensure the sharing of good practice. Provision of a business continuity promotional literature resource library to ensure the sharing of good practice. Governance Arrangements 8. Governance of LFEPA’s work on behalf of the boroughs will be carried out through LLAEPSC, which will act as client steering group on behalf of the London boroughs. Until recently, governance of this work had been carried out by a dedicated client steering group which reported to LLAEPSC. 9. Revisions to the operation of LLAEPSC were approved by the London Regional Resilience Forum on 17 January 2007. This followed a review of the operation of the Local Resilience Fora (LRFs) by LFEPA’s Emergency Planning Department and discussions with the Chairs of the LRFs on 6 December 2006. The revised structure improves the linkages between the LRRF and regional resilience work streams, the LRF, and London boroughs. 10. In future, the purpose of LLAEPSC will be to oversee local authority participation in London Resilience, as well as to act as the client steering group for the resilience work LFEPA does on boroughs’ behalf, using the top- slice. The agreed membership is given below. LFEPA will provide the secretariat support and the group will meet at least three times per-year. 11. The changes to LLAEPSC were agreed by the London Regional Resilience Forum on 17 January 2007 and are to be implemented in March 2007. 12. The revised membership of LLAEPSC will be: A Nominated chair (Not an LRF Peter Rogers (CE Westminster CC) Chair) A Deputy Chair Ged Curran (CE LB Merton) Chairs of the 6 Local Resilience Geoff Alltimes - West Forums(LRF)s Gerald Jones - South West Mary Ney - South East Dave Burbage - North East Helen Bailey - North Central Chris Duffield - Central Chief Executive of London Councils Chief Executive of the GLA Anthony Mayer Director of the London Resilience Lorraine Shepherd (Acting Director) Team Head of Emergency Planning - Andrew Pritchard LFEPA Conclusion 13. The Executive is asked to recommend to Leaders’ Committee that it confirms, in principle, its support for the continuation of the current arrangements for top-slicing funding for civil contingencies for the period 2008-2011, to allow LFEPA to provide a London-wide resilience resource on behalf of London boroughs. 14. In addition, the Executive is asked to agree, in principle that support for the top-slicing arrangement should be subject to approval by the Executive of a detailed budget and business plan for this work. Financial implications for London Councils There are no direct financial implications for London Councils., however discussions with the Cabinet Office about the detail of the proposed top-slice present the opportunity for proposing that the £41,000 p.a. cost of the London Councils secondee to the London Resilience Team be included within the top-slice. The Executive is asked to agree, in principle that support for the top-slicing arrangement should be subject to approval by the Executive of a detailed budget and business plan for this work. Equality implications for London Councils There are no equality implications for London Councils as a result of this paper. Appendices Appendix A – LFEPA emergency planning 2007-2008 Background Papers LFEPA business plan for London-wide resilience work 2007/08. Appendix A BUSIINESS PLAN -- IINTRODUCTIION BUS NESS PLAN NTRODUCT ON The London Fire and Emergency Planning Authority (LFEPA) discharges a number of responsibilities placed upon it by the Civil Contingencies Act 2004 and other Regulations on behalf and in support of London’s 33 Local Authorities. LFEPA does this by the provision of the best and most cost efficient support to London’s local authorities; supporting them in the provision of the London Gold arrangements, training and exercising of those arrangements, representation of LLAG arrangements at appropriate levels in the pan-London planning regime, support to the Local Resilience Fora and the Community Risk Registers, COMAH, REPPIR and PSR planning, training and exercising. LFEPA’s Emergency Planning Team is funded by a top slice of 7.69% of London’s local authorities emergency planning funding with the balance provided by LFEPA. The top slice percentage of 7.69% from London’s local authorities will continue in 2007-08. KEY WORKSTREAMS 2007 – 2008 KEY WORKSTREAMS 2007 – 2008 Key work stream Due The continued and improved provision of Local Authority Gold arrangements including the Continuous LLACC. The continued provision of Gold briefings to duty LLAG and training for their support team. Continuous Chief Executive’s Gold Conference and Gold Team Conference TBC The roll-out of computer generated and animated training for London boroughs, including a multi agency generic exercise and a Continuous multi-agency developed Gold exercise. The administrative mechanism for London’s local authority extranet. Continuous Exercise Safer City Two, a live evaluation of the improved arrangements for local authority pan- London co-ordination and communications structures. October 2007 Two pan-London activation exercises, four LLCC activation exercises. The development of work based professional emergency planning qualifications in conjunction with Coventry University or other Continuous academic establishments. Continuous support to LRF work streams as agreed. Continuous Local Authority Liaison Officer (LALO) training; Phase Two, CBRN and Practical Modules. Continuous The provision of a pan-London training programme integrated into the requirements of Continuous the LRF, LLAG and pan-London plans. The roll-out of Airwave training Continuous A published timetable of training events for local authorities for the full calendar year TBC 6 COMAH plans and four COMAH exercises. TBC A virtual Business Continuity Management library and a Training and Exercising library available to all London local authorities through Current the LFEPA website. ACCOUNTABIILIITY ACCOUNTAB L TY In common with all local authorities, the Emergency Planning Team is accountable to Authority political representatives, through our Corporate Management Board chaired by the Commissioner. In addition, because much of the work we do is on behalf of London’s boroughs, we report to meetings of LLAEPSC (Local Authority Emergency Planning Sub- committee) of the London Regional Resilience Forum chaired by a local authority Chief Executive. The ALG representative provides an extra link for the reporting of the progress, funding and fulfilment of the statutory emergency planning requirements by LFEPA and London local authorities through the London Councils Leaders’ Committee and Elected Officers. COST PROFIILE COST PROF LE The cost profile can be found at Annex A. QUALIITY STRATEGY – CHARTERM ARK QUAL TY STRATEGY – CHARTERM ARK In order to continue to improve the work we do, the LFEPA Emergency Planning team will be working towards Chartermark status in this financial year. Borough LFEPA Funded work Work Total Expenditure COMAH Work Direct staff £603,120 Third PO2 £22,660 On call £61,800 Comah MG7 £55,253 Comah MG8 x3 £147,972 £664,920 Total COMAH Pay £225,885 Internal A. Training for Courses (no £0 EP staff cost to EP Budget) Stationery (£4.0k), B. Equipment £5,680 Redbridge Stationery costs £1,320 maintainance (£3.0k) Rapid Reach (£tbc), Airwave (£4.017k), mobiles C. Telecomms £4,773 (£0.247k), Telecoms £2,391 Blackberries (£1.051k), pagers (£1.852k) Coventry Uni (£6k), Pan London Ex (£2k), CE D. Borough £13,700 Training (£3k), Training LALO catering (£2.6k), refreshments (£0.1k) Ford Galaxy E. Car £4,698 and blues and 2s (not training) F. Car None £0 Training Total A-F £28,851 Gross Total £693,771 Total £231,987 Top Slice from £606,000 Boroughs Net Expenditure LFEPA £87,771 £231,987 (contributed Contribution by LFEPA) Total LFEPA £319,758 Contribution* COMAH income £85,000 * In addition, other items paid for by LFEPA include: energy costs, rents, property rates, water services, refuse collection, cleaning, premises insurance, print services, telecommunications, IT helpdesk, Property Helpdesk, Library services, and internal courses.
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