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Leaders Committee resilience

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									Executive

London Resilience:                                                                    Item no: 6
Funding for London-wide Support
Report by:                Doug Flight                          Job title: Head of Policy & Grants
                                                                           (Crime & Public Protection)

Date:                     02 April 2007

Contact                   Doug Flight
Officer:

Telephone:                020 7934 9805               Email:   doug.flight@londoncouncils.gov.uk




Summary:                          This report seeks the Executive’s support for a continuation of the
                                  current arrangements for providing pan-London support for boroughs on
                                  London resilience through the London Fire and Emergency Planning
                                  Authority (LFEPA)

                                  The pan-London arrangements cover support to boroughs on exercising
                                  and training, support for the pan London local authority co-operation
                                  arrangements1 and the London Local Authority Co-ordination Centre.

Recommendation:                   That the Executive recommend to Leaders’ Committee that it:
                                       1. Confirms, in principle, its support for the continuation of the
                                          current arrangements for top-slicing funding from the county
                                          level EPCS2 block to boroughs, for civil contingencies funding,
                                          for the period 2008-2011. This will allow LFEPA to provide a
                                          London-wide resilience resource on behalf of London boroughs.

                                       2. Agrees, in principle that support for the top-slicing arrangement
                                          should be subject to approval by the Executive of a detailed
                                          budget and business plan for this work.




1
    Known as the Local Authority Gold arrangements.
2
    Environment, Protective and Cultural Services
London Resilience Funding for London-wide Support
     1. This report seeks the Executive’s support for a continuation of the current
          arrangements for providing pan-London support for boroughs on London
          resilience matters through the London Fire and Emergency Planning Authority
          (LFEPA). The pan-London arrangements cover support to boroughs on
          exercising and training, support for the local authority strategic co-operation
          (Gold) arrangements and the London Local Authority Co-ordination Centre.
          The Gold arrangements are valued by boroughs and were commended by the
          Minister for London Resilience, Phil Woolas MP, when he spoke at the
          London Councils Resilience Summit for Chief Executives on 19 March 2007.


     2. These arrangements complement the work of the London Resilience Team
          (LRT), which was the subject of an exempt3 report to the London Councils
          Executive on 26 February 2007. The Executive noted the findings of the
          London Resilience Team review and went on to agree, in principle, that the
          secondee funded by London Councils be managed as part of the core LRT
          team.

     3. The current pan-London local authority arrangements were introduced
          following the Civil Contingencies Act 2004, which placed a range of
          responsibilities on boroughs, requiring them to:
                        Undertake risk assessment.
                        Undertake planning for emergency response and recovery.
                        Undertake planning for business continuity.
                        Warn and inform the public.
          There is a specific requirement under Section 5 of the Act, for responders
          (which includes boroughs) to share information and to co-operate with each
          other. In London, with the context of a regional police force and fire authority
          as well as the established London Resilience arrangements, London-wide co-
          operation is a major focus. This is supplemented by sub-regional and borough
          arrangements.



3
  Exempt from the Access to Information regulations under section 7 of Schedule 12A of the 1972 Local Government
Act (as amended). The exemption is for information relating to any action taken or to be taken in connection with the
prevention, investigation or prosecution of crime.
       4. Following a Cabinet Office review of funding requirements resulting from the
           2004 Act, the Government increased funding to boroughs in 2005/06 to cover
           civil contingencies and resilience work. This funding is incorporated within the
           EPCS block of general grant allocated to boroughs.


       5. In a change from practice before 2005, funding was not made available
           directly to LFEPA in respect of the London-wide co-ordination and support
           work that it undertakes on behalf of the boroughs. However, following
           discussions with London Councils, the Government introduced a top-slice for
           LFEPA from the county level EPCS block funds available to boroughs for civil
           contingencies. The top-slice amounted to £606,000 in 2005/06 and 2007/08,
           which represents 7.69% of the total London civil contingencies funding of
           £7,871,789. LFEPA also provides a contribution, £319,000, which partly funds
           the work undertaken under the 2004 Act and enables LFEPA to discharge its
           responsibilities for the Control of Major Accident Hazards (COMAH),
           Protective Security and Resilience (PSR) and Radiation (Emergency
           Preparedness and Public Information) Regulations (REPPIR).


       6. The Cabinet Office has indicated that it would welcome comments from
           London Councils before confirming continuation of the top-slicing
           arrangements for 2008-2011. The issue was also discussed with borough
           Chief Executives involved in overseeing LFEPA’s London-wide work on
           behalf of the boroughs. This group of Chief Executives, which includes the
           chairs of Local Resilience Forums ( Listed in paragraph 12) and the chair of
           the London Local Authority Emergency Planning Sub Committee
           (LLAEPSC)4, supports the continuation of LFEPA’s London-wide resilience
           work on behalf of the boroughs.




London-wide Support Activities



       7. LFEPA carries out the following activities on behalf of the boroughs, which
           are key to ensuring effective pan London co-operation and preparation:
4
    LLAEPSC is a sub committee of the London Regional Resilience Forum
                    The provision of support for the pan London local authority                    co-
                     operation arrangements5. In particular, support for the 24 hour cover
                     arrangements which ensure that a rota of borough Chief Executives is
                     in place, backed up by training for Chief Executives and their support
                     teams. The nominated Chief Executive is on standby to attend the
                     Police-led Strategic Co-ordination Centre and represent all London
                     boroughs        at    strategic   (Gold)   co-ordination     meetings.       These
                     arrangements are underpinned by the local authority Gold resolution
                     which was adopted by all London boroughs in 20066
                    The provision of the London Local Authority Co-ordination Centre at
                     Clapham, a back up site at Redbridge and staffing with a 24/7
                     response capability in the event of a pan London emergency.
                    The provision of appropriate secure communications between London
                     boroughs and other parts of the pan-London co-ordination structure.
                     The need to expand this system to form a dedicated secure internet
                     communications network (Extranet) for London has recently been
                     identified. LFPEA will work with London Councils to identify funding
                     to take forward the procurement and subsequent co-ordination of a
                     secure resilient communications system. This will provide more
                     effective integrated emergency management amongst the responding
                     agencies through the implementation of joint strategies developed at
                     the strategic level. This will then be integrated into a national Extranet
                     when established.
                    Management of a pan London mass activation communication
                     system, ensuring effective time critical response arrangements.
                    Co-ordination of a secure and resilient pan London Airwave Tetra
                     Radio communication system.
                    The provision of secretariat support to London’s six Local Resilience
                     Fora and LLAEPSC.
                    Taking the lead in maintaining Community Risk Registers for each of
                     the six Local Resilience Fora.
                    Co-ordination and delivery of a programme of pan-London exercising
                     including office hours and out of office hours activation tests and
                     communication and all co-ordination elements of the entire Gold
                     structure.
5
    Known as the Local Authority Gold arrangements.
6
    The resolution, promoted by London Councils, replaced an earlier resolution adopted in 2004
            Co-ordination and delivery of a programme of pan-London training
             incorporating all tiers within the Gold structure and additional generic
             emergency response roles and responsibilities undertaken by Local
             Authorities.
            Provision of a training and exercise resource library to ensure the
             sharing of good practice.
            Provision of a business continuity promotional literature resource
             library to ensure the sharing of good practice.


Governance Arrangements


  8. Governance of LFEPA’s work on behalf of the boroughs will be carried out
     through LLAEPSC, which will act as client steering group on behalf of the
     London boroughs. Until recently, governance of this work had been carried
     out by a dedicated client steering group which reported to LLAEPSC.


  9. Revisions to the operation of LLAEPSC were approved by the London
     Regional Resilience Forum on 17 January 2007. This followed a review of the
     operation of the Local Resilience Fora (LRFs) by LFEPA’s Emergency
     Planning Department and discussions with the Chairs of the LRFs on 6
     December 2006. The revised structure improves the linkages between the
     LRRF and regional resilience work streams, the LRF, and London boroughs.


  10. In future, the purpose of LLAEPSC will be to oversee local authority
     participation in London Resilience, as well as to act as the client steering
     group for the resilience work LFEPA does on boroughs’ behalf, using the top-
     slice. The agreed membership is given below. LFEPA will provide the
     secretariat support and the group will meet at least three times per-year.



  11. The changes to LLAEPSC were agreed by the London Regional Resilience
     Forum on 17 January 2007 and are to be implemented in March 2007.



  12. The revised membership of LLAEPSC will be:
             A Nominated chair (Not an LRF Peter Rogers (CE Westminster CC)
             Chair)
             A Deputy Chair                        Ged Curran (CE LB Merton)

             Chairs of the 6 Local Resilience Geoff Alltimes - West
             Forums(LRF)s
                                                   Gerald Jones - South West

                                                   Mary Ney - South East

                                                   Dave Burbage - North East

                                                   Helen Bailey - North Central

                                                   Chris Duffield - Central

             Chief    Executive    of   London
             Councils

             Chief Executive of the GLA            Anthony Mayer

             Director of the London Resilience Lorraine Shepherd (Acting Director)
             Team
             Head of Emergency Planning - Andrew Pritchard
             LFEPA




Conclusion


   13. The Executive is asked to recommend to Leaders’ Committee that it confirms,
      in principle, its support for the continuation of the current arrangements for
      top-slicing funding for civil contingencies for the period 2008-2011, to allow
      LFEPA to provide a London-wide resilience resource on behalf of London
      boroughs.


   14. In addition, the Executive is asked to agree, in principle that support for the
      top-slicing arrangement should be subject to approval by the Executive of a
      detailed budget and business plan for this work.




Financial implications for London Councils
There are no direct financial implications for London Councils., however discussions
with the Cabinet Office about the detail of the proposed top-slice present the
opportunity for proposing that the £41,000 p.a. cost of the London Councils secondee
to the London Resilience Team be included within the top-slice. The Executive is
asked to agree, in principle that support for the top-slicing arrangement should be
subject to approval by the Executive of a detailed budget and business plan for this
work.



Equality implications for London Councils

There are no equality implications for London Councils as a result of this paper.


Appendices

Appendix A – LFEPA emergency planning 2007-2008


Background Papers

LFEPA business plan for London-wide resilience work 2007/08.
                                                                              Appendix A


BUSIINESS PLAN -- IINTRODUCTIION
BUS NESS PLAN NTRODUCT ON

The London Fire and Emergency Planning Authority (LFEPA) discharges a number of
responsibilities placed upon it by the Civil Contingencies Act 2004 and other Regulations on
behalf and in support of London’s 33 Local Authorities.

LFEPA does this by the provision of the best and most cost efficient support to London’s local
authorities; supporting them in the provision of the London Gold arrangements, training and
exercising of those arrangements, representation of LLAG arrangements at appropriate levels
in the pan-London planning regime, support to the Local Resilience Fora and the Community
Risk Registers, COMAH, REPPIR and PSR planning, training and exercising.

LFEPA’s Emergency Planning Team is funded by a top slice of 7.69% of London’s local
authorities emergency planning funding with the balance provided by LFEPA. The top slice
percentage of 7.69% from London’s local authorities will continue in 2007-08.


KEY WORKSTREAMS 2007 – 2008
KEY WORKSTREAMS 2007 – 2008

              Key work stream                               Due
The continued and improved provision of Local
Authority Gold arrangements including the
                                                        Continuous
LLACC.

The continued provision of Gold briefings to
duty LLAG and training for their support team.          Continuous

Chief Executive’s Gold Conference and Gold
Team Conference                                             TBC

The roll-out of computer generated and
animated training for London boroughs,
including a multi agency generic exercise and a
                                                        Continuous
multi-agency developed Gold exercise.


The administrative mechanism for London’s
local authority extranet.                               Continuous

Exercise Safer City Two, a live evaluation of the
improved arrangements for local authority pan-
London co-ordination and communications
structures.                                            October 2007
Two pan-London activation exercises, four
LLCC activation exercises.

The development of work based professional
emergency      planning   qualifications   in
conjunction with Coventry University or other           Continuous
academic establishments.

Continuous support to LRF work streams as
agreed.                                                 Continuous
Local Authority Liaison Officer (LALO) training;
Phase Two, CBRN and Practical Modules.                 Continuous

The provision of a pan-London training
programme integrated into the requirements of
                                                       Continuous
the LRF, LLAG and pan-London plans.

The roll-out of Airwave training
                                                       Continuous
A published timetable of training events for local
authorities for the full calendar year                     TBC

6 COMAH plans and four COMAH exercises.
                                                           TBC

A virtual Business Continuity Management
library and a Training and Exercising library
available to all London local authorities through        Current
the LFEPA website.




ACCOUNTABIILIITY
ACCOUNTAB L TY

In common with all local authorities, the Emergency Planning Team is accountable to
Authority political representatives, through our Corporate Management Board chaired by the
Commissioner. In addition, because much of the work we do is on behalf of London’s
boroughs, we report to meetings of LLAEPSC (Local Authority Emergency Planning Sub-
committee) of the London Regional Resilience Forum chaired by a local authority Chief
Executive.

The ALG representative provides an extra link for the reporting of the progress, funding and
fulfilment of the statutory emergency planning requirements by LFEPA and London local
authorities through the London Councils Leaders’ Committee and Elected Officers.

COST PROFIILE
COST PROF LE


The cost profile can be found at Annex A.

QUALIITY STRATEGY – CHARTERM ARK
QUAL TY STRATEGY – CHARTERM ARK


In order to continue to improve the work we do, the LFEPA Emergency Planning team will be
working towards Chartermark status in this financial year.
                  Borough
                                                                             LFEPA Funded work
                  Work
                                             Total
Expenditure
                                                                             COMAH Work
Direct staff                    £603,120                                     Third PO2                £22,660
On call                         £61,800                                      Comah MG7                £55,253
                                                                             Comah MG8 x3            £147,972
                                             £664,920                        Total COMAH Pay         £225,885
                                                         Internal
A. Training for                                          Courses (no
                                                                                                    £0
EP staff                                                 cost to EP
                                                         Budget)
                                                         Stationery
                                                         (£4.0k),
B. Equipment      £5,680                                 Redbridge           Stationery costs       £1,320
                                                         maintainance
                                                         (£3.0k)

                                                         Rapid Reach
                                                         (£tbc), Airwave
                                                         (£4.017k),
                                                         mobiles
C. Telecomms      £4,773                                 (£0.247k),          Telecoms               £2,391
                                                         Blackberries
                                                         (£1.051k),
                                                         pagers
                                                         (£1.852k)
                                                         Coventry Uni
                                                         (£6k), Pan
                                                         London Ex
                                                         (£2k), CE
D. Borough
                  £13,700                                Training (£3k),
Training
                                                         LALO catering
                                                         (£2.6k),
                                                         refreshments
                                                         (£0.1k)
                                                         Ford Galaxy
E. Car            £4,698                                 and blues and
                                                         2s (not training)
F. Car
                                                         None                                       £0
Training


Total A-F                                    £28,851

Gross Total                                  £693,771                        Total                   £231,987


Top Slice
from                                         £606,000
Boroughs

Net
Expenditure                                              LFEPA
                                             £87,771                                                £231,987
(contributed                                             Contribution
by LFEPA)

                                                         Total LFEPA
                                                                                                    £319,758
                                                         Contribution*
                                                         COMAH
                                                         income                                       £85,000

* In addition, other items paid for by LFEPA include: energy costs, rents, property rates, water services,
refuse collection, cleaning, premises insurance, print services, telecommunications, IT helpdesk, Property
Helpdesk, Library services, and internal courses.

								
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