Invitation to Tender Instructions for Tenderers for Upgradation

							Invitation to Tender & Instructions for Tenderers for Upgradation of personal Computers.
Tender No. SE/BLD/T/T-08/2009-2010 (To be returned dully filled in, signed, sealed, & super scribed) TENDER FORM (Not transferable) Returnable not later than the date mentioned below. The tenderer or his representative can remain present at the time of opening of the tender at the specified time and date, if he desire so. Price E.M.D. Period of Sale of Tender : : : Rs. 350/- only Rs. 2000.00 19.05.2009 to 26.05.2009. 26.05.2009 up to 13:00 Hrs 26.05.2009 at 15:00 Hrs If possible 2.00 Lakhs

Due date & time for submission of tender : Due date of Opening of Tender Estimated Value : :

Tender for Upgradation, installation, testing & commissioning of Personal Computer at I.T. Centre, MSEDCLL, Circle office, Buldhana as pr Annexure-B and Terms conditions Annexure – A Issued to:M/s ________________________________ ________________________________ ________________________________ M.R. No. & Dt. Rs. 350.00

Superintending Engineer O&M Circle Buldhana

MAHARASHRA STATE ELECTRICITY DISTRIBUTION CO. LTD., O & M CIRCLE BULDHANA
ANNEXURE ‘A’ (To be returned duly sealed and signed) Tender No : SE/BLD/T/T-8/2009-10 Instructions to the Tenderer/TERMS & CONDITIONS 1) Scope of contract : Supply against upgradation, installation, testing & commissioning of Personal Computers having configuration as stated in Annexure-B at I.T. Centre, MSEDCL, Buldhana 2) The computers to be supplied should be of any Standard/Reputed make or assembled. 3) Bidders to indicate make & model of equipment offered along with the name (s) of manufacturer. 4) Computers, software to be offered against this tender must be legal, original and licensed only. 5) In the event of offered Computers, not available at the time of delivery, bidder should agree to supply the available higher configuration without charging any extra cost to the Company. 6) For computer hardware the bidder must produce the letter from principal company/manufacturer that company will support after sales/service. If the bidder fails to do so, the bidder should have his service centre at Buldhana so that as and when call being given for maintenance, the same should be attended on priority within 24 hours. The tenderer should enclose the Xerox copies of the orders executed by them with Semi=Govt./Government Organization in support of being reputed and experienced firm for purchase of computer. 7) Rates: Rates shall be quoted on firm price basis for free destination delivery at the places mentioned in Annexure-C inclusive of packing and forwarding, freight, transit insurance charges, all taxes, duties etc. no variation shall be paid on any account. VAT if applicable should be quoted separately with percentage. Rate should be quoted only in Rate schedule enclosed herewith. 8) Octroi if applicable, the necessary exemption certificate will be issued by the concerned stores incharge. 9) Earnest Money Deposit (EMD) : Earnest Money Deposit amounting to Rs. 2000.00 (Rs. Two Thousand Only) shall be paid in cash or by demand

draft on any scheduled bank in favour of MSEDCLL payable at Buldhana No interest shall be paid on EMD. SSI units are exempted from payment of EMD subject to presentation of certified true copy of SSI registration certificate applicable for item under consideration. Earnest Money Deposit shall be forfeited, (I) in case the

tenderer withdraws the tender/offer during the validity period, (ii) in case the tenderer fails to pay the security deposit if the contract is awarded. Earnest Money Deposit shall be refunded to the unsuccessful tenderer as soon as possible after the tender has been decided and on submission of original money receipt of EMD payment to this office along with application. 10) Validity : Tender submitted by tenderer shall remain valid for acceptance for a period of one twenty days from the date of opening of Tender. 11) Payment Terms : 100% payment will be made by account payee cheque within 90 days only after satisfactory supply, installation & commissioning/loading of software’s on the system. The bidder shall negotiate all the required documents with certificate from receiver and ultimate users of having received all the required documents with certificate from receiver and ultimate users of having received all equipments with accessories and commissioning the system successfully. 12) Procedure for payment : The equipments/software’s should be delivered to the actual user as shown in Annexure-C and receipted delivery challan and certificate of commissioning be obtained from concerned actual user. The receipted delivery

challan and commissioning certificate form actual user so obtained should be forwarded to EE/SA of the concerned stores who in turn will release the S.R. Note for receipt of equipments/software’s. claiming 100% payment. The said S.R. Note shall be negotiated while

Please note that payment shall be effected only after All the documents duly

commissioning of equipments/software’s as specified.

certified by the actual users mentioned above shall be submitted to Executive Engineer (ADM), Circle office, Buldhana for effecting payment. 13) Delivery period and liquidated damages for late delivery : The Supply, installation, testing and commissioning is to be completed within 30 days from the date of the issue of order failing which liquidated damages at ½% per delayed week or part thereof on the price subject to maximum of 10% of the total value of the delayed portion of the contract will be levied. 14) Guarantee : The equipments/software’s offered shall be guaranteed that the equipments/software’s shall be new and in accordance with the contract document

and shall be free from defects in the material and workmanship for a period of twelve months form the date of commissioning. The stores/materials found defective and/or workmanship during above guarantee period shall be replaced/repaired r made good by the contractor free of cost within one month on receipt of intimation. If the defective store/materials are not replaced/repaired within the specified period as above, the Company shall recover an equivalent amount plus 15% Supervision charges from any of the bills of the Supplier. During the guarantee period the quarterly maintenance will have to be attended free of cost. 15) Security Deposit : Supplier will have to pay the Security Deposit at the rate of 10% of contract value in cash or by demand draft drawn in favour of MSEDCLL payable at Buldhana within seven days from the date of receipt of order/letter of award of contract. This Security Deposit is for the due performance of the material/contract and the same shall be liable to apportion towards amount due or becoming due by the supplier on his failure to execute this order and in the event of non-fulfillment of the terms and conditions of the contract. The Security Deposit shall be refunded on the expiry of the guarantee period specified above against no objection certificate from the concerned incharge and your application along with original money receipt. 16) The offer shall be rejected if : a) Offer is not submitted within due date and time as mentioned in the tender document. b) EMD is not paid. 17) Jurisdiction : Any disputes or difference arising under, out of or in connection with this tender or contract if concluded, shall be subject to the exclusive jurisdiction of the “Courts” in Buldhana. 18) The tenderer should submit the tender envelope properly wax sealed & superscribd. 19) In case of dispute the decision of the undersigned will be final and binding on tenderer. 20) The right to reject/accept any or all tenders without assigning any reason thereof is reserved. Seal and Signature of the tenderer Name : Address :

Phone No. :

Annexure – B
Configuration required for Upgraded P.C. NEW SYSTEM SPECIFICATIONS :Sr. No. Particulars ASSEMBLED / BRANDED (LENOVO/HP/HCL) INTEL CORE 2 DUO E685/E8400/E6750 PROCESSOR INTEL DG35EC MOTHERBOARD WITH LAN CARD, TRANSCEND 2 GB DDR 2 RAM (Single Unit), 1 17” TFT LCD MONITOR, SEAGATE 500 GB SATA HDD, SONY 1.44 MB FDD, LG DVDWRITER, MICROSOFT DESKTOP KEYBOARD & OPICAL MOUSE, I-BALL/TAG (P-IV ATX CABINET WITH 450 W SMPS), MOUSE PAD, CREATIVE INSPIRE SPEAKER 2.1 SOFTWARE :- WINDOWS XP CD (Service pack 2) No of Units

OLD SYSTEM SPECIFICATIONS :Sr. No. Particulars INTEL P IV 1.50 GHz, NVIDIA RIVA TNT2 MODEL MOTHER 1 BOARD FLOPY DISK DRIVE, 256 MB RAM, PIONEER DVD ROM, 14” CRT MONITOR HARD DISK DRIVE 40 GB, HCL KEYBOARD & MOUSE, HCL ATX-CABINET No of Units

Please quote the rate of bay back Computers & New Computers separately.

Annexure – C
Dispatch instruction
Sr. No. Destination/Stores P.C.

1

I.T. Center, MSEDCLL, Circle office, Buldhana

5 Nos

MAHARASHRA STATE ELECTRICITY DISTRIBUTION CO. LTD., O & M CIRCLE BULDHANA
I.T. Centre, Buldhana

RATE SCHEDULE
SE/BLD/T/T-08/2009-10 Sr. No. 1 Description Personal Computer as per configuration shown in Annexure-B Unit No Qty 5 Rate per unit in Rs. Total Amount in Rs. Make

+ VAT @ Total Less: charges of buy back of existing P.C’s “As is where is” No 5

Net Amt. Payable

Note:- The existing P.C.’s “As is where is” will be handed over to the supplier after satisfactory supply of upgraded P.C.’s and installation thereof, on buy back basis.

VAT Reg No.

Seal and Signature of the Tenderer