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Arctic Winter Games Staging Manual REVENUEPDF

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					                                                                               Arctic Winter Games Staging Manual




                                                                                  CONSOLIDATED GAMES BUDGET
 ACC'T            ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET                BUDGET NOTES
 CODE                                                                                      (Cash + GIK)
                                                                                     Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                        Under                           Under                              Under


                                       REVENUE
100-00                        ADMINISTRATION PORTFOLIO
             Operating Grant
             Culture Grant
             Services Grant
             Legacy Grant
             Municipal Government
             Employment Grants
             Interest Revenue
             GST Receivable          Rebate from GST
             Account
             Expenses Recovered      Sale of assets(furniture, supplies, etc.)
             Admission Revenue:      Weekend passes
                                     One Day passes
                                     Opening ceremonies
                                     Closing ceremonies
             Miscellaneous Revenue: Pop bottle returns
                                     Sale of pop in Games office, etc.
                            TOTAL ADMINISTRATION REVENUE


200-00                   FRIENDS OF THE GAMES PORTFOLIO
   200-01 FUNDRAISING PROJECTS COMMITTEE
          FUNDRAISING PROJECTS:
          Project #1 (e.g. Auction)
          Project #2 (e.g. Raffle)




         * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
         appear in the Consolidated Games Budget and tracked separately for information only purposes.
         September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-1
                                                                          Arctic Winter Games Staging Manual




                                                                              CONSOLIDATED GAMES BUDGET
ACC'T        ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET                BUDGET NOTES
CODE                                                                                  (Cash + GIK)
                                                                                Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                   Under                           Under                              Under



 200-02 SPONSORSHIPS & DONATIONS COMMITTEE
        SPONSORSHIPS:
        Adopt-a-Sport Program: Alpine skiing
                                 Biathlon
                                 Cross Country skiing, etc.
        Events/Ceremonies:       Opening Ceremonies
                                 Closing Ceremonies
                                 Torch Relay
                                 Artic Winter Games Reception
                                 Cultural Events
                                 Volunteer Thank You Party
                                 Athlete Dance
        Printed Materials:       Map & Schedule of Events
                                 Athlete Handbook
                                 Volunteer Handbook
                                 Volunteer Newsletters
                                 Participant, volunteer or guest ID
                                 Tags
                                 Telephone Directory
                                 Venue Signs
        “Centres”:               Food Centre Meals
                                 Special Guest Hospitality Centre
                                 Media & Results Centre
        Games Attire (Clothing): Volunteer Clothing
                                 Ambassadors Uniforms
                                 Directors & Chairs Uniforms
        Official Bank, etc.      e.g. TD

 200-03 CASH DONATIONS               Major Businesses
                                     Small Businesses
                                     Professionals & Financial Institutions
                                     Clubs & Organizations
                                     Unions




    * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
    appear in the Consolidated Games Budget and tracked separately for information only purposes.
    September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-2
                                                                               Arctic Winter Games Staging Manual




                                                                                  CONSOLIDATED GAMES BUDGET
 ACC'T            ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET                BUDGET NOTES
 CODE                                                                                      (Cash + GIK)
                                                                                     Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                        Under                           Under                              Under



  200-04 RETAIL PROMOTIONS                Rebates from sponsors, etc.

                            TOTAL FRIENDS OF THE GAMES REVENUE


300-00                         PROMOTIONS PORTFOLIO
             Souvenir Sales          Sales thorough retailers
             Souvenir Sales          Sales at venues by Games volunteers
             Sales of Games Photos
                             TOTAL PROMOTIONS REVENUE


400-00                             VOLUNTEER PORTFOLIO
             Ticket Sales               Volunteer Appreciation Party
             Sales                      Volunteer clothing
                                 TOTAL VOLUNTEER REVENUE


500-00                          FOOD SERVICES PORTFOLIO
             Concession Sales
                              TOTAL FOOD SERVICES REVENUE
600-00                              CULTURE PORTFOLIO
600-00       CULTURE PORTFOLIO
             (Identify for each Project:)
             Cultural Event #1, etc.
             Clinic/Workshop #1, etc. Fees/registration fees
                                 TOTAL CULTURE REVENUE
                                      TOTAL INCOME




         * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
         appear in the Consolidated Games Budget and tracked separately for information only purposes.
         September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-3
                                                                            Arctic Winter Games Staging Manual




                                                                               CONSOLIDATED GAMES BUDGET
 ACC'T         ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET                BUDGET NOTES
 CODE                                                                                   (Cash + GIK)
                                                                                  Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                     Under                           Under                              Under



100-00                        ADMINISTRATION PORTFOLIO
    101-00 FINANCE & ADMINISTRATION COMMITTEE
           Director’ s Committee Expenses (e.g. food & refreshments)
           Board of Directors' Expenses, e.g.:
                                     Travel, hotels, meals at prior Games
                                     Refreshments at Board meetings, etc.
           Accounting Services
           Bank charges
           GST payable
           Audit
           Economic Impact Study
           Contingency
           Games Legacy
    102-00 LEGAL COMMITTEE
           Registration fees:        Incorporation of society
                                     Charitable Fundraising registration
    103-00 INSURANCE COMMITTEE
           Comprehensive General Liability
           Accident Insurance
           Automobile Insurance
           Property Insurance
    104-00 GAMES ADMISSIONS COMMITTEE
           Equipment:                  Cash boxes, etc.
                                       Telecom equip (Pagers etc.)                                                                                                          Transfer $ to Telecom bdgt
           Supplies
           Printing admission passes
           Signage                                                                                                                                                          Transfer $ to Sign budget
           Promotion/publicity                                                                                                                                              Transfer $ to Promo budget




      * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
      appear in the Consolidated Games Budget and tracked separately for information only purposes.
      September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-4
                                                                               Arctic Winter Games Staging Manual




                                                                                  CONSOLIDATED GAMES BUDGET
 ACC'T            ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET                BUDGET NOTES
 CODE                                                                                      (Cash + GIK)
                                                                                     Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                        Under                           Under                              Under



105-00       GAMES OFFICE OPERATIONS
             Office rental
             Leasehold
             Improvements
             Furniture & Equipment: • Computers & printers
                                    • Photocopiers & fax machines
                                    • Telephone system & desk sets
                                    • Adding machine, calculators
                                    • File cabinets
                                    • Adding machines, calculators
                                    • Desks & steno chairs
                                    • Meeting room tables & chairs
                                    • Room dividers
                                    • Refrigerator, microwave
                                    • Coffee maker
                                    • Clock
                                    • Bulletin/message boards, etc.
                                    • Cash register, safe, etc.
                                    • Souvenir display case                                                                                                                    Confirm needs with Com.
             Office Supplies:       • Photocopy paper, envelopes, etc.                                                                                                         Confirm needs with all Com.
                                    • Paper pads, note paper, etc.
                                    • Staplers, staples, scissors, rulers
                                    • Pens, pencils, erasers, tape, etc.
                                    • File trays, pencil sharpener
                                    • File folders, hanging files, tabs, etc.
                                    • Paper cutter
                                    • Computer software
             Printing               • Letterhead, envelopes
                                    • Purchase order forms
                                    • Cheques
                                    • Thank you cards & business cards
             Professional Services  • Technical support (computers)
             Maintenance & repairs        •    Equip Servicing /Repairs




         * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
         appear in the Consolidated Games Budget and tracked separately for information only purposes.
         September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-5
                                                                          Arctic Winter Games Staging Manual




                                                                             CONSOLIDATED GAMES BUDGET
ACC'T        ACCOUNT NAME                        ACCOUNT DETAIL                      TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET                BUDGET NOTES
CODE                                                                                  (Cash + GIK)
                                                                                Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                   Under                           Under                              Under



        Postage & freight            •   Postage/courier/freight                                                                                                          Confirm needs with all Com.
                                     •   Postage for volunteer newsletters                                                                                                Confirm needs with all Com.
                                     •   FOG solicitation & thank you letters                                                                                             Confirm needs with all Com.
                                     •   Invites to fundraising/promo events                                                                                              Confirm needs with all Com.
        Utilities:                   •   Heat, power, water
                                     •   Phone (monthly, long distance, fax)
        Food & Refreshments
        Cleaning & Janitorial
        Office van                                                                                                                                                        Transfer $ to Transpo
        GAMES STAFF
        Staff Salaries:           Games Manager's salary
                                  Office Manager's salary
                                  Games Assistants' salaries (4)
                                  Secretary's salary
                                  Receptionist's salary
                                  Bookkeeper’s salary
                                  Short term contracts
        Staff benefits:           UIC, CPP, Vacation pay
        Staff travel/subsistence  Mileage
                                  Meals
        Advertising               Advertisements to hire office staff                                                                                                     Transfer $ to Promo bud
        Staff Identification:     Shirts, vests, etc.
                         TOTAL ADMINISTRATION EXPENSES




    * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
    appear in the Consolidated Games Budget and tracked separately for information only purposes.
    September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-6
                                                                               Arctic Winter Games Staging Manual




                                                                                  CONSOLIDATED GAMES BUDGET
 ACC'T            ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET                BUDGET NOTES
 CODE                                                                                      (Cash + GIK)
                                                                                     Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                        Under                           Under                              Under



200-00                   FRIENDS OF THE GAMES PORTFOLIO
         Director's Committee Expenses
  201-00 FUNDRAISING PROJECTS COMMITTEE
         (Identify for each Project:)
         Project #1:                  Facility rental                                                                                                                          Transfer $ to Facilities bdgt
                                      Equipment, e.g. Cash boxes
                                      Supplies
                                      Publicity/advertising                                                                                                                    Transfer $ to Promo bdgt
                                      Printing tickets
                                      License fee
  202-00 SPONSORSHIPS & DONATIONS COMMITTEE
         Equipment
         Supplies:                    Letterhead, envelopes, postage                                                                                                           Transfer $ to Admin bdgt
                                      Promotional items (lapel pins, etc.)                                                                                                     Transfer $ to Promo bdgt
         Printing                     Promotional brochure, etc.                                                                                                               Transfer $ to Promo bdgt
         Publicity/advertising                                                                                                                                                 Transfer $ to Promo bdgt


   204-00 SPONSOR RECORDS AND RECOGNITION COMMITTEE
          FOG Recognition event: Facility rental                                                                                                                              transfer $ to Facilities bdgt
                                 Equipment: e.g. stage rental,
                                          PA system, video screen, etc.                                                                                                       transfer $ to Telecom bdgt
                                 Supplies:
                                       Decorations, presentation items
                                       (plaques/gifts, etc.)
                                       Letterhead, envelopes, &                                                                                                               transfer $ to Admin bdgt
                                       postage for Thank you letters
                                 Food/refreshments
                                 Printing (invitations, programs)
                                 Production of video
                                 Banners, signs, & posters                                                                                                                    transfer $ to Signage bdgt
                                 Thank you ads                                                                                                                                Transfer $ to Promo bdgt
                                                                  TOTALS
                   TOTAL FRIENDS OF THE GAMES EXPENSES




         * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
         appear in the Consolidated Games Budget and tracked separately for information only purposes.
         September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-7
                                                                               Arctic Winter Games Staging Manual




                                                                                  CONSOLIDATED GAMES BUDGET
 ACC'T            ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET                BUDGET NOTES
 CODE                                                                                      (Cash + GIK)
                                                                                     Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                        Under                           Under                              Under



300-00                            PROMOTIONS PORTFOLIO

              Directors Committee Expenses

301-00        GAMES IMAGE & CREATIVE SERVICES COMMITTEE
              Games Logo           Development of logo
                                   Contest prizes
                                   Artwork design & reproduction of
                                   logo (prints, Pmts, disks)
              Games mascot         Development of mascot image
                                   Contest prizes
                                   Artwork & reproduction of mascot
                                   image (prints, Pmts, disks)
              Games song/jingle    Development of song/jingle
                                   Contest prizes
                                   Reproduction of song / jingle (CDs,
                                   cassette tapes, sheet music )
              Games Poster         Artwork development & design                                                                                                               Services Grant - $500
                                   Contest prizes
                                   Printing additional Games posters
              Pageantry & decor    Development of Games décor &
                                   pageantry
302-00        PROMOTIONAL PROJECTS COMMITTEE
              Promotional Displays Equipment: Display boards
                                                 Banners & signs                                                                                                              transfer $ to Sign budget
                                   Supplies
              Promotional Items    Give-aways, e.g. Balloons, tattoos,                                                                                                           Coordinate requirements
                                   lapel pins, etc. for speakers bureau,                                                                                                         with all committees
                                   mascot handout, etc.
                                   Presentation Items: (mayor &                                                                                                                  Coordinate requirements
                                   council, sponsors, dignitaries, etc.)                                                                                                         with all committees
              Promotional Events   e.g. Event #1 Opening Games
                                   Office
                                        Event #2 Kickoff Volunteer
                                        Recruitment




         * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
         appear in the Consolidated Games Budget and tracked separately for information only purposes.
         September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-8
                                                                                Arctic Winter Games Staging Manual




                                                                                  CONSOLIDATED GAMES BUDGET
 ACC'T            ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET                BUDGET NOTES
 CODE                                                                                      (Cash + GIK)
                                                                                     Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                        Under                           Under                              Under



              Civic Pride Campaign        Equipment
                                          Supplies: e.g. Office sup., postage                                                                                                    transfer $ to Admin
                                                                                                                                                                                 budget
                                                        Contest prizes
              Speakers Bureau             Office Supplies                                                                                                                        transfer $ to Admin
                                                                                                                                                                                 budget
              School Projects             Equipment                                                                                                                              Clarify responsibilities with
                                                                                                                                                                                 Culture
                                          Supplies, e.g. paint, fabric, etc.)

303-00        GAMES MASCOT COMMITTEE
              Equipment:          Purchase of costumes
                                  Cassette player
              Supplies            Promotional Items (Mascot hand-
                                  out , e.g. tattoos)
                                  Pager for escorts                                                                                                                              transfer $ to Telecom bdgt
              Maintenance/repairs Costume cleaning /repairs
              Volunteer expenses: Training mascots
                                  Meals & gas for mascot & escorts
              Games vehicles      Vans to transport mascots                                                                                                                      transfer $ to Transpo bdgt

304-00        PUBLICITY & MEDIA COMMITTEE
              Publicity & Advertising: General Games promotion,
                                       admission sales, hiring staff, etc.
                                       Tenders for supplies & services, e.g.
                                       food, Games clothing, souvenirs,
                                       etc
                                       Fundraising events, sponsor
                                       recognition
                                       Volunteer recruitment &
                                       recognition
                                       Publicity of workshops/ clinics for
                                       sport officials, culture, etc.
                                       Publicity of parking info, street
                                       closures, Park & Ride, etc.
                                       Contests and prizes


         * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
         appear in the Consolidated Games Budget and tracked separately for information only purposes.
         September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-9
                                                                               Arctic Winter Games Staging Manual




                                                                                  CONSOLIDATED GAMES BUDGET
 ACC'T            ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET                BUDGET NOTES
 CODE                                                                                      (Cash + GIK)
                                                                                     Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                        Under                           Under                              Under



              Media Registration:    Supplies (ID tags, kits, etc.)
                                     Letterhead, postage for invitations                                                                                                         transfer $ to Admin bdgt
              Media Centre:          Facility rental                                                                                                                             transfer $ to Facilities bdgt
                                     Equipment: Tables, chairs, etc.                                                                                                             transfer $ to Facilities bdgt
                                                 Telephones, pagers, etc.                                                                                                        transfer $ to Telecom bdgt
                                     Supplies: Paper, etc.                                                                                                                       transfer $ to Admin bdgt
                                     Food/Refreshments
              Professional Services: TV production - Opening
                                     Ceremonies
305-00        INFORMATION SERVICES COMMITTEE
              Printing:              Promotional brochure
                                     FOG brochure
                                     Map & Schedule of Events
                                     Games Souvenir Tabloid
                                     Detailed Sport Schedules
                                     Daily Sport Results
                                     Sport Programs                                                                                                                              Clarify respons. with Sport
              Professional services: Website
                                     Development/maintenance

306-00        SOUVENIR COMMITTEE
              Facility rental             Warehouse space                                                                                                                        transfer $ to Facilities bdgt
              Equipment:                  Cash register, cash boxes, display
                                          racks, shelving, etc.
                                          Pagers, telephone in warehouse,                                                                                                        $ to Telecom bdgt
                                          etc.
              Supplies:                   Purchase of souvenir stock                                                                                                             transfer
                                          Signs                                                                                                                                  Transfer $ to Sign budget
              Delivery vehicle                                                                                                                                                   transfer $ to Facilities bdgt




         * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
         appear in the Consolidated Games Budget and tracked separately for information only purposes.
         September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-10
                                                                               Arctic Winter Games Staging Manual




                                                                                  CONSOLIDATED GAMES BUDGET
 ACC'T            ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET               BUDGET NOTES
 CODE                                                                                      (Cash + GIK)
                                                                                     Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                        Under                           Under                              Under



307-00        SIGN COMMITTEE
              Facility rental:            Warehouse/workshop space                                                                                                               Transfer $ to Facil. bdgt
              Equipment:                  Shelving, dollies, etc.
                                          Telecom equip, e.g. warehouse                                                                                                          Transfer $ to Telecom
                                          phone, pagers, etc.                                                                                                                    bdgt
              Supplies:                   Sign materials, tape, nails, etc.
              Delivery vehicles                                                                                                                                                  Transfer $ to Transpo bdgt

308-00       GAMES RECORDS COMMITTEE
             Equipment                Display units, cash boxes, etc.
             Supplies                 Film, scrapbooks & albums, etc.
             Professional Services:   Film processing
                                      Development of Games Video
                                             TOTAL PROMOTIONS EXPENSES
400-00                            VOLUNTEER PORTFOLIO
             Director's Committee Expenses

401-00       REGISTRATION & RECRUITMENT COMMITTEE
             Recruitment Campaign: Supplies: Application forms                                                                                                                 $ transfer to Admin bdgt
                                                Games Promotional                                                                                                              $ transfer to Promo bdgt
                                                brochures
                                     Equipment: Banners & signs                                                                                                                $ transfer to Sign bdgt
                                     Publicity & advertising                                                                                                                   $ transfer to Promo bdgt
             Volunteer Registration: Equipment: Computer(s), printers                                                                                                          $ transfer to Admin bdgt
                                     Supplies: Office supplies                                                                                                                 $ transfer to Admin bdgt
                                                Database program
             Volunteer Emergency Pool/Headquarters:
                                     Facility Rental                                                                                                                           $ transfer to Facility bdgt
                                     Equipment: Tables & chairs                                                                                                                $ transfer to Facility bdgt
                                                Banners & signs                                                                                                                $ transfer to Sign bdgt
                                                Telephone(s)                                                                                                                   $ transfer to Telecom bdgt
                                     Supplies: Paper, pens, etc.                                                                                                               $ transfer to Admin bdgt
                                     Food /Refreshments




         * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
         appear in the Consolidated Games Budget and tracked separately for information only purposes.
         September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-11
                                                                               Arctic Winter Games Staging Manual




                                                                                  CONSOLIDATED GAMES BUDGET
 ACC'T            ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET               BUDGET NOTES
 CODE                                                                                      (Cash + GIK)
                                                                                     Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                        Under                           Under                              Under



402-00       ACCREDITATION & IDENTIFICATION COMMITTEE
             Volunteer Clothing:     T-shirts/sweatshirts
             Accreditation (ID):     Supplies: Tag pouches
                                                Lanyards (cord) for ID tags
                                     Equipment e.g. Laminating machine
                                     Printing or laminating ID tags

             Volunteer Rally:       Facility rental                                                                                                                            $ transfer to Facilities bdgt
                                    Equipment: Tables, chairs, stage, etc.                                                                                                     $ transfer to Facilities bdgt
                                                  Banners & signs                                                                                                              $ transfer to Sign bdgt
                                                  PA system                                                                                                                    $ transfer to Telecom bdgt
                                                  2 way radios                                                                                                                 $ transfer to Telecom bdgt
                                    Supplies: Decorations
                                    Food /Refreshments
                                    Entertainment
403-00       COMMUNICATION & GENERAL ORIENTATION COMMITTEE
             Volunteer Newsletters: Supplies: Paper, etc.                                                                                                                      $ transfer to Admin bdgt
                                               Postage                                                                                                                         $ transfer to Admin bdgt
                                    Printing/photocopying

             Volunteer Handbook:          Printing/photocopying

404-00       VOLUNTEER APPRECIATION COMMITTEE
             Volunteer Lunches:      Refreshments/snacks/box lunches                                                                                                           $ transfer to Food bdgt?
             Volunteer Appreciation Facility Rental                                                                                                                            $ transfer to Facility bdgt
             Party:
                                     Equipment:
                                             Tables, chairs, stage, garbage                                                                                                    $ transfer to Facility bdgt
                                             receptacles, etc.
                                             Banners/ & signs                                                                                                                  $ transfer to Sign bdgt
                                             PA system, 2 way radios, etc.                                                                                                     $ transfer to Telecom bdgt
                                     Supplies: Decorations
                                     Food, & refreshments
                                     Entertainment
             Volunteer Certificates: Printing/photocopying

                                 TOTAL VOLUNTEER EXPENSES
         * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
         appear in the Consolidated Games Budget and tracked separately for information only purposes.
         September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-12
                                                                                  Arctic Winter Games Staging Manual




                                                                                        CONSOLIDATED GAMES BUDGET
 ACC'T            ACCOUNT NAME                       ACCOUNT DETAIL                           TOTAL BUDGET               CASH BUDGET                   GIFT IN KIND BUDGET               BUDGET NOTES
 CODE                                                                                          (Cash + GIK)
                                                                                         Actual Budget Over/        Actual   Budget     Over/    Received     Budget       Over/
                                                                                                            Under                       Under                              Under




500-00                          FOOD SERVICES PORTFOLIO
             Director's Committee Expenses
501-00       FOOD CENTRE COMMITTEE
             Food Centre Facility:    Facility Rent                                                                                                                            Transfer $ to Facilities bdgt
                                      Leasehold improvements                                                                                                                   Transfer $ to Facilities bdgt
                                      Equipment:
                                            Rental tables & chairs, portable toilets,                                                                                          Transfer $ to Facilities bdgt
                                          stage
                                           Signs/banners                                                                                                                       Transfer $ to Sign budget
                                          Telephone, pagers                                                                                                                    Transfer $ to Telecom bdgt
                                          Supplies: Decorations, cleaning
                                          supplies, dry goods, etc.
             Participant Meals:           Breakfast (Fri, Sat)
                                          Supper (Thurs, Fri, Sat)
                                          Brunch (Sun)
             Athlete Dance:               Snacks/ refreshments                                                                                                                 Determine responsibility
             Coaches/Officials            Meal or snacks/refreshments                                                                                                          Determine responsibility
             Reception:
             Future Host Tour             Breakfast or lunch for delegates (30                                                                                                 Determine responsibility
                                          people @ $ per person)
             Volunteer Rally:             Snacks/ refreshments                                                                                                                 Determine responsibility
             Volunteer Recognition        Snacks/ refreshments @ $ per person                                                                                                  Determine responsibility
             Party:
             FOG Reception                                                                                                                                                     Determine responsibility
             Advertising                  Advertising for food services contractor                                                                                             Transfer $ to Promo budget
502-00       LUNCH COMMITTEE
             Preparation/Distribution     Facility Rental                                                                                                                      Transfer $ to Facilities bdgt
             Facility:
                                          Leasehold improvements                                                                                                               Transfer $ to Facilities bdgt
             Equipment:                   Rental of reefer truck/cold storage, meat
                                          slicers
                                          Tables, chairs, etc.                                                                                                                 Transfer $ to Facilities bdgt
                                          Telephone, pagers                                                                                                                    Transfer $ to Telecom bdgt
                                          Signs/banners                                                                                                                        Transfer $ to Sign bdgt
             Supplies:                    Cleaning supplies, etc                                                                                                               Transfer $ to Facilities bdgt
             Participant Lunches          Box Lunches (Fri, Sat, Sun)
             Volunteer                    Snacks/refreshments (Th, Fri, Sat, Sun)                                                                                              Confirm with Vol Com
         * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
         appear in the Consolidated Games Budget and tracked separately for information only purposes.
         September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-13
                                                                               Arctic Winter Games Staging Manual




                                                                                  CONSOLIDATED GAMES BUDGET
 ACC'T            ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET               BUDGET NOTES
 CODE                                                                                      (Cash + GIK)
                                                                                     Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                        Under                           Under                              Under

             Snacks/refreshments    @ $ per person
             Lunch Delivery         Rental of vehicles, gas, etc.                                                                                                              Transfer $ to Trans bdgt
503-00       CONCESSION COMMITTEE
             Equipment:             Tables & chairs                                                                                                                            Transfer $ to Facilities bdgt
                                    Signs                                                                                                                                      Transfer $ to Sign budget
                            TOTAL FOOD SERVICES EXPENSES

600-00                             CULTURE PORTFOLIO
             Director's Committee Expenses
601-00       VISUAL ARTS COMMITTEE
             (Identify for each Event:)
             Event #1:                  Facility Rental
                                        Facility Upgrading
                                        Equipment: Display equipment, etc.
                                             Telecom: e.g. Sound system,
                                             pagers, 2-way radios, etc.
                                             Signs/banners
                                        Supplies: Office supplies, awards, etc.
                                        Insurance
                                        Workshops/clinics
                                        Printing: Programs, posters, etc.
                                        Advertising/Publicity

602-00       PERFORMING ARTS COMMITTEE
             (Identify for each Event:)
             Event #1:                  Facility Rental
                                        Facility Upgrading
                                        Equipment: e.g. Stages, tents,
                                        fencing
                                             Signs/banners
                                             Telecom: e.g. Sound system,
                                             pagers, 2-way radios, etc.
                                        Supplies: Office supplies, awards, etc.
                                        Workshops/clinics (if any)
                                        Printing: Programs, posters, etc.
                                        Advertising/Publicity

603-00       LITERARY ARTS COMMITTEE

         * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
         appear in the Consolidated Games Budget and tracked separately for information only purposes.
         September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-14
                                                                               Arctic Winter Games Staging Manual




                                                                                  CONSOLIDATED GAMES BUDGET
 ACC'T            ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET               BUDGET NOTES
 CODE                                                                                      (Cash + GIK)
                                                                                     Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                        Under                           Under                              Under

             (Identify for each Event:)
             Event #1:                  Equipment:
                                             Telecom: e.g. Sound system,
                                             pagers, 2-way radios, etc.
                                        Supplies: Office supplies, awards, etc.
                                        Printing/photocopying
                                        Workshops/clinics (if any)
                                        Advertising/Publicity


604-00       CULTURAL HERITAGE COMMITTEE
             (Identify for each Event:)
             Event #1:                  Facility Rental
                                        Facility Upgrading
                                        Equipment:
                                         Signs/banners
                                         Telecom: Sound system, pagers,
                                        radios
                                         Stages
                                        Supplies: Office supplies,
                                        medal/awards (if any), etc.
                                        Workshops/clinics (if any)
                                        Advertising/Publicity
605-00       CEREMONIES LIAISON
             Equipment:                 Stages, sound equipment, etc.
             Supplies:                  Costumes, etc.
             Entertainers/performers: Professional fees, travel, meals, etc.
606-00       CULTURAL PROMOTIONS LIAISON
             Culture Poster:            Artwork & printing
             Culture Event Schedule: Artwork & printing
             Advertising/Publicity:     Revenue generating cultural events
                                 TOTAL CULTURE EXPENSES




         * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
         appear in the Consolidated Games Budget and tracked separately for information only purposes.
         September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-15
                                                                               Arctic Winter Games Staging Manual




                                                                                  CONSOLIDATED GAMES BUDGET
 ACC'T            ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET               BUDGET NOTES
 CODE                                                                                      (Cash + GIK)
                                                                                     Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                        Under                           Under                              Under



700-00                       ACCOMMODATIONS PORTFOLIO
             Director’s Committee Expenses
701-00       ATHLETES’ VILLAGE COMMITTEE
             Equipment:               Smoke detectors, batteries, locks
                                      Tables & chairs                                                                                                                          $ transfer to Facilities bdgt
                                      Signs                                                                                                                                    $ transfer to Sign bdgt
                                      Portable showers, etc.                                                                                                                   $ transfer to Facilities bdgt
                                      Phones, pagers, etc.                                                                                                                     $ transfer to Telecom bdgt
             Supplies:                Paper products and cleaning
                                      supplies
                                      Barricade ribbon for external doors
                                      Videos, games etc.
             Freight                  Delivery of mattresses                                                                                                                   $ transfer to Warehousing
             Cleaning/Maintenance Janitorial Services
                                      Clean mattresses & covers
             Village Supervisors      Paper, photocopying, etc. (300                                                                                                           $ transfer to Admin bdgt
             Handbook                 copies)
             Overnight snacks/ refreshments for Village Supervisors                                                                                                            $ may transfer to Food bdgt
702-00       HOTELS, MOTELS & CAMPGROUNDS COMMITTEE
             Accommodation            Rooms for Technical Sport Officials
             Equipment:               e.g. Portable toilets, fencing, etc.                                                                                                     $ transfer to Facilities bdgt
                          TOTAL ACCOMMODATIONS EXPENSES

800-00                             SPORT PORTFOLIO
             Director's Committee Expenses
801-01       1.        SPORT
                       COMMITTEES
             (Identify for each Sport:)
             Sport Committee #1:
             Facility rental                                                                                                                                                   Transfer $ to Facilities bdgt
             Facility upgrading                                                                                                                                                Transfer $ to Facilities
                                                                                                                                                                               budget
             Equipment:                   Sport equipment
                                          Extension cords, etc.
                                          Tents, trailers, tables & chairs,                                                                                                    Transfer $ to Facilities bdgt
                                          portable heaters, fencing, bleachers,
                                          portable toilets, etc.

         * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
         appear in the Consolidated Games Budget and tracked separately for information only purposes.
         September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-1-16
                                                                                Arctic Winter Games Staging Manual




                                                                                    CONSOLIDATED GAMES BUDGET
 ACC'T            ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET               BUDGET NOTES
 CODE                                                                                      (Cash + GIK)
                                                                                     Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                        Under                           Under                              Under

                                          Telecom: Mobile (2 way) radios, PA                                                                                                   Transfer $ to Telecom bdgt
                                          system, pagers/cellulars, etc.
                                          Computer, printer, fax machine                                                                                                       Transfer $ to Admin budget
                                          Sport signs (start/ finish banners, lap
                                          numbers, etc.
                                          Sport venue signs                                                                                                                    Transfer $ to Sign budget
             Supplies:                    Office supplies                                                                                                                      Transfer $ to Admin budget
             Clinic/Workshop


802-00       2.        OFFICIALS
                       COMMITTEE
             Accommodation           Rooms for Sport Technical Officials                                                                                                       Transfer $ to Accom bdgt
             Facility Rental         Coaches’ Meeting                                                                                                                          Transfer $ to Facilities bdgt
             Equipment:              Tables & chairs, etc.                                                                                                                     Transfer $ to Facilities bdgt
                                     Pagers/cellulars                                                                                                                          Transfer $ to Telecom bdgt
             Supplies:               Supplies for ID tags
                                     Registration info, office supplies                                                                                                        Transfer $ to Admin budget
                                     Postage                                                                                                                                   Transfer $ to Admin budget
             Food/Refreshments:      Coaches’ Meeting                                                                                                                          Transfer $ to Food bdgt?
                                     Coaches/Officials Reception                                                                                                               Transfer $ to Food bdgt?
                                TOTAL SPORT EXPENSES

900-00                  SAFETY & TELECOMMUNICATIONS PORTFOLIO
             Director's Committee Expenses (Refreshments/snacks)
901-00       TELECOMMUNICATIONS COMMITTEE
             Facility rental           Communications Centre                                                                                                                   Transfer $ to Facilities bdgt
             Equipment:                Telephone desk sets
                                       Mobile radios & gang chargers
                                       Base stations ,
                                       Pagers, cellulars , phone batteries
                                       P.A. systems & sound systems
             Supplies:                 Office supplies                                                                                                                         Transfer $ to Admin budget
             Land line installations   Games office, various venues
             Phone charges             Long Distance, etc.
             Licenses & Fees           Mobile radios
             Photocopying              Commun. Centre. Ops Manual                                                                                                              Transfer $ to Admin budget
             Equipment maintenance & repairs

         * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
         appear in the Consolidated Games Budget and tracked separately for information only purposes.
         September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-2-17
                                                                               Arctic Winter Games Staging Manual




                                                                                   CONSOLIDATED GAMES BUDGET
 ACC'T            ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET               BUDGET NOTES
 CODE                                                                                      (Cash + GIK)
                                                                                     Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                        Under                           Under                              Under

902-00       SECURITY COMMITTEE
             Facility rental              Security Office                                                                                                                      Transfer $ to Facilities bdgt
             Equipment                    Flashlights, etc
             Supplies:                    Volunteer Identification (caps, vests)
                                          Pagers, cellulars, mobile radios, etc.                                                                                               Transfer $ to Telecom bdgt
                                          Security Handbook (photocopying &                                                                                                    Transfer $ to Admin budget
                                          paper, binders, etc.)
             Security vehicle(s)                                                                                                                                               Transfer $ to Transpo bdgt
903-00       MEDICAL COMMITTEE
             Facility rental              Polyclinic                                                                                                                           Transfer $ to Facilities bdgt
             Equipment:                   Medical equipment ice chests, etc.
                                          Rental of physician/therapist kits
                                          Computer, fax                                                                                                                        Transfer $ to Admin budget
                                          Telecom equipment (telephones,                                                                                                       Transfer $ to Telecom bdgt
                                          cellulars, pagers, etc.
                                          Signs, e.g. First Aid signs                                                                                                          Transfer $ to Sign budget
             Supplies:                    Medical supplies, ice, plastic bags,
                                          office supplies, etc.
                                          Volunteer Identification, e.g. caps,
                                          vests, armbands, etc.
             Volunteer Training
             Ambulance charges        (For participants without coverage)
                         TOTAL SAFETY & TELECOMMUNICATIONS

1000-00                    REGISTRATION & RESULTS PORTFOLIO
             Director's Committee Expenses
1001-00      COMPUTER OPERATIONS COMMITTEE
             Equipment:               Computers                                                                                                                                Transfer $ to Admin budget?
                                      Printers
                                      Fax machine
                                      Photocopier
                                      Laminators
                                      Hole punch, paper cutter
                                      Extension cords, etc.
                                      Telephones, etc.                                                                                                                         Transfer $ to Telecom bdgt
                                      Tables & chairs, etc.                                                                                                                    Transfer $ to Facilities bdgt
             Supplies:                ID tag supplies, e.g. lanyards
                                      Office supplies                                                                                                                          Transfer $ to Admin budget


         * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
         appear in the Consolidated Games Budget and tracked separately for information only purposes.
         September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-2-18
                                                                             Arctic Winter Games Staging Manual




                                                                                   CONSOLIDATED GAMES BUDGET
 ACC'T         ACCOUNT NAME                       ACCOUNT DETAIL                         TOTAL BUDGET                 CASH BUDGET                   GIFT IN KIND BUDGET               BUDGET NOTES
 CODE                                                                                     (Cash + GIK)
                                                                                    Actual Budget Over/         Actual    Budget     Over/    Received     Budget       Over/
                                                                                                       Under                         Under                              Under



1002-00   REGISTRATION CENTRE COMMITTEE
          Facility Rental                                                                                                                                                   Transfer $ to Facilities bdgt
          Equipment:                  Tables & chairs                                                                                                                       Transfer $ to Facilities bdgt
                                      Telephone, pagers/cellulars                                                                                                           Transfer $ to Telecom bdgt
                                      Signage                                                                                                                               Transfer $ to Sign budget
          Supplies:                   Office supplies, etc.                                                                                                                 Transfer $ to Admin budget
          Sport Bags
1003-00   ATHLETE HANDBOOK COMMITTEE
          Supplies                    Office supplies                                                                                                                       Transfer $ to Admin bdgt?
          Printing/photocopying       Athlete Handbook
1004-00   RESULTS COMMITTEE
          Facility Rental                                                                                                                                                   Transfer $ to Facilities bdgt
          Equipment:                  Computers                                                                                                                             Transfer $ to Admin bdgt
                                      Printers
                                      Fax machine
                                      Photocopier
                                      Tables, chairs, etc.                                                                                                                  Transfer $ to Facilities bdgt
                                      Signage                                                                                                                               Transfer $ to Sign budget
          Supplies:                   Office supplies                                                                                                                       Transfer $ to Admin budget
                                      Telephone, pagers/cellulars                                                                                                           Transfer $ to Telecom bdgt
          Printing/reproduction       Large format result forms
                       TOTAL REGISTRATION & RESULTS EXPENSES
1100-00                          FACILITIES PORTFOLIO
          Director’s Committee Expenses
1101-01   VENUE BOOKING & MANAGEMENT COMMITTEE
          (Identify rental for each facility:)
          Rental Facility #1           Games Office
          Rental Facility #2           Games Warehouse
          Rental Facility #3           Each sport facility #1 (e.g. arena), etc.
          Rental Facility #4           Registration Centre
          Rental Facility #5           Food Centre
          Rental Facility #6           Lunch Preparation & Distribution facility
          Rental Facility #7           Results & Media Centre
          Rental Facility #8           Transportation Dispatch Centre
          Rental Facility #9           Opening & Closing Ceremonies
          Rental Facility #10          Future Host Event at prior Games
          Rental Facility #11          Artic Winter Games Reception
          Rental Facility #12          FOG Recognition event
      * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
      appear in the Consolidated Games Budget and tracked separately for information only purposes.
      September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-2-19
                                                                             Arctic Winter Games Staging Manual




                                                                                  CONSOLIDATED GAMES BUDGET
 ACC'T           ACCOUNT NAME                      ACCOUNT DETAIL                       TOTAL BUDGET                  CASH BUDGET                   GIFT IN KIND BUDGET               BUDGET NOTES
 CODE                                                                                    (Cash + GIK)
                                                                                   Actual Budget Over/           Actual   Budget     Over/    Received     Budget       Over/
                                                                                                      Under                          Under                              Under

          Rental Facility #13          Athletes’ dance
          Rental Facility #14          Guest Registration & Hospitality Room
          Rental Facility #15          Hosting & medals distribution Hdqts
          Rental Facility #16          Each cultural event #1, etc.                                                                                                         Transfer $ to culture bdgt?
          Rental Facility #17          Volunteer Rally
          Rental Facility #18          Volunteer Headquarters
          Rental Facility #19          Volunteer Appreciation event
          Rental Facility #20          Coaches & Officials Reception
1102-00   FACILITY UPGRADING & DEVELOPMENT COMMITTEE
          (Identify upgrading for each facility:)
          Upgrading Facility #1,    Games Office
          etc.
1103-00   WAREHOUSING & EQUIPMENT DISTRIBUTION COMMITTEE
          Equipment:                   Shelving, dollies, etc.
                                       Phones, installation, monthly chgs. etc.                                                                                             Transfer $ to Telecom budget
          Supplies:
          Utilities                    Heat, power, etc.
          Freight/Delivery charges     e.g. Trailers, etc.
          Vehicle rentals                                                                                                                                                   Transfer $ to Transpo budget
          Fuel for vehicles                                                                                                                                                 Transfer $ to Transpo budget
          Insurance                                                                                                                                                         Transfer $ to Admin budget
1104-00   PORTABLE FACILITIES & EQUIPMENT COMMITTEE
          Equipment rentals:           Tables/chairs, portable toilets, tents, bleachers, generators, heaters,
                                       etc
                                       Telecom Equipment (pagers/cellulars)                                                                                                 Transfer $ to Telecom budget
          Supplies
          Equipment Installation
          Equipment Servicing          Portable toilets, etc.
          Insurance                                                                                                                                                         Transfer $ to Admin budget
                                TOTAL FACILITIES EXPENSES




      * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
      appear in the Consolidated Games Budget and tracked separately for information only purposes.
      September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-2-20
                                                                            Arctic Winter Games Staging Manual




                                                                               CONSOLIDATED GAMES BUDGET
 ACC'T         ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET               BUDGET NOTES
 CODE                                                                                   (Cash + GIK)
                                                                                  Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                     Under                           Under                              Under




1200-00                     TRANSPORTATION PORTFOLIO
          Directors Committee Expense
1201-00   EXTERNAL TRANSPORTATION COMMITTEE
          Equipment:               Mobile radios, cellulars, pagers, etc.                                                                                                   Transfer $ to Telecom bdgt
          Supplies:
          External buses to & from                                                                                                                                          Services Grant provided by
          host community
1202-00   INTERNAL BUSING COMMITTEE
          Equipment:               Base station, mobile radios, cellulars,                                                                                                  Transfer $ to Telecom bdgt
                                   pagers, etc.
          Supplies:                Fuel, etc
          Bus Rentals
          Wages/salaries
          Cleaning &
          Maintenance
1203-00   COURTESY VEHICLES COMMITTEE
          Transportation Centre:   Facility Rental                                                                                                                          Transfer $ to Facilities bdgt
                                   Equipment:
                                      Furniture (tables, chairs, etc.)                                                                                                      Transfer $ to Facilities bdgt
                                      Office Equipment (fax, etc.)                                                                                                          Transfer $ to Admin bdgt
                                   Supplies (papers, pens, etc.)                                                                                                            Transfer $ to Admin bdgt
                                   Telephones, mobile radios, cellulars,                                                                                                    Transfer $ to Telecom bdgt
                                   pagers, etc.
                                   Food & refreshments                                                                                                                      Transfer $ to Food bdgt?
          Vehicle Rentals:         Cars, passenger vans, etc.
                                   Games Office van
          Licenses/fees            Driver’s abstracts
          Gas & oil
          Cleaning &
          Maintenance
          Insurance                                                                                                                                                         Transfer $ to Admin bdgt
1204-00   PARKING & TRAFFIC CONTROL COMMITTEE
          Equipment:               Safety Vests
                                   Barricades & pylons
                                   Flashlights, safety wands
                                   Mobile radios, pagers, etc.                                                                                                              Transfer $ to Telecom bdgt

      * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
      appear in the Consolidated Games Budget and tracked separately for information only purposes.
      September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-2-21
                                                                            Arctic Winter Games Staging Manual




                                                                               CONSOLIDATED GAMES BUDGET
 ACC'T         ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET               BUDGET NOTES
 CODE                                                                                   (Cash + GIK)
                                                                                  Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                     Under                           Under                              Under

                                       Signs                                                                                                                                Transfer $ to Sign bdgt
          Supplies:
          Snow removal
                         TOTAL TRANSPORTATION EXPENSES
1300-00                       PROTOCOL PORTFOLIO
          Director's Committee Expenses
1301-00   HOSPITALITY COMMITTEE
          Reception at previous    Supplies (decorations, etc.)
          Alberta Games
                                   Food/refreshments
                                   Printing (invitations)                                                                                                                   Transfer $ to Promo bdgt?
          Guest Invitations:       Office supplies (letterhead,                                                                                                             Transfer $ to Admin bdgt
                                   envelopes)
                                   Postage                                                                                                                                  Transfer $ to Admin bdgt
          Guest Registration       Facility rental                                                                                                                          Transfer $ to Facilities bdgt
          /Hospitality Room
                                   Equipment: (Phones, etc.)                                                                                                                Transfer $ to Telecom bdgt
                                   Supplies: Office supplies                                                                                                                Transfer $ to Admin bdgt
                                             ID Tags & Registration Kits
                                             Decorations, etc
                                   Food/refreshments
          Artic Winter Gms         Facility rental                                                                                                                          Transfer $ to Facilities bdgt
          Reception
                                   Equipment (stage, podium, PA
                                   system)
                                   Supplies (decorations, etc.)
                                   Printing (invitations)                                                                                                                   Transfer $ to Promo bdgt?
                                   Food/refreshments
          Athletes’ Dance          Facility rental                                                                                                                          Transfer $ to Facilities bdgt
                                   Equipment: Stage, etc.
                                             Screens, AV equipment, etc.
                                   Supplies (decorations, etc.)
                                   Food/refreshments




      * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
      appear in the Consolidated Games Budget and tracked separately for information only purposes.
      September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-2-22
                                                                            Arctic Winter Games Staging Manual




                                                                               CONSOLIDATED GAMES BUDGET
 ACC'T         ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET               BUDGET NOTES
 CODE                                                                                   (Cash + GIK)
                                                                                  Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                     Under                           Under                              Under



          Coaches Reception            Facility rental                                                                                                                      Transfer $ to Facilities bdgt
                                       Equipment: Stage, PA system, etc.
                                       Supplies
                                       Food/refreshments
                                       Entertainment
                                       Printing (invitations)                                                                                                               Transfer $ to Promo bdgt?
1302-00   GAMES ATTIRE COMMITTEE
          Directors' Clothing
          Chairs’ Clothing
          Participant clothing                                                                                                                                               Services Grant
1303-00   GAMES AMBASSADOR COMMITTEE
          Ambassadors Clothing                                                                                                                                              Transfer $ to Games Attire?
          Host Headquarters      Facility rental                                                                                                                            Transfer $ to Facilities bdgt
          Equipment:             Phone in headquarters, pagers, etc.                                                                                                        Transfer $ to Telecom bdgt
          Supplies               Office supplies, binders, etc.( Info Kits)
          Snacks & Refreshments

1304-00   OPENING & CLOSING CEREMONIES COMMITTEE
          Facility rental                                                                                                                                                   Transfer $ to Facilities bdgt
          Facility upgrading                                                                                                                                                Transfer $ to Facilities bdgt
          Equipment:            Pageantry/Decorations, etc.
                                Stage, podium, etc.                                                                                                                         Transfer $ to Facilities bdgt
                                2-way radios, cellulars/pagers, etc.                                                                                                        Transfer $ to Telecom bdgt
                                Audio/Visual                                                                                                                                Transfer to Telecom?
                                Signs/banners                                                                                                                               Transfer $ to Sign bdgt
          Supplies              Costumes                                                                                                                                    Transfer $ to Culture?
          Printing              Ceremonies Programs
          Entertainment         Performers fees
                                Performers meals/mileage, etc.
1305-00   MEDAL PRESENTATIONS COMMITTEE
          Equipment:            Flag poles
                                Podia
          Supplies:             Medals                                                                                                                                       Services Grant
                                Presentation pillows, flags, etc.
                                Telephone in dispatch headquarters                                                                                                          Transfer $ to Telecom bdgt
          Vehicle               Truck to transport podia, flagpoles,                                                                                                        Transfer $ to Transpo bdgt
1306-00   TORCH RELAY COMMITTEE
      * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
      appear in the Consolidated Games Budget and tracked separately for information only purposes.
      September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-2-23
                                                                              Arctic Winter Games Staging Manual




                                                                               CONSOLIDATED GAMES BUDGET
 ACC'T         ACCOUNT NAME                       ACCOUNT DETAIL                       TOTAL BUDGET                   CASH BUDGET                   GIFT IN KIND BUDGET               BUDGET NOTES
 CODE                                                                                   (Cash + GIK)
                                                                                  Actual Budget Over/           Actual    Budget     Over/    Received     Budget       Over/
                                                                                                     Under                           Under                              Under

          Equipment:                   Handheld torches
                                       Cauldron
                                       Cellulars & 2-way radios                                                                                                             Transfer $ to Telecom bdgt
                                       Coolers for snacks/refreshments
                                       Flags
                                       Give-aways, e.g. souvenir pins                                                                                                       Transfer $ to Promo bdgt
                                       Signs/banners                                                                                                                        Transfer $ to Sign budget
          Supplies:                    Fuel for torches
                                       Gas & oil for vehicles
                                       Safety supplies (safety vests, etc.)
                                       Medical kits /supplies                                                                                                               Transfer $ to Medical bdgt
          Vehicles                     Bus, vans, etc.                                                                                                                      Transfer $ to Transpo bdgt
          Food/refreshments            For relay team
          Accommodation                For relay team
          Clothing                     Relay Team T-shirts/uniforms                                                                                                         Transfer $ to Games Attire?
1307-00   FUTURE HOST VENUE TOUR
                                     Bus Transportation                                                                                                                     Transfer $ to Transpo bdgt
                                     Breakfast or lunch for delegates
                              TOTAL PROTOCOL EXPENSES

                             TOTAL GAMES EXPENSES




      * Gift In Kind – If the Gift in Kind provides budget relief, it should appear in the Consolidated Games Budget. If the Gift in Kind provides an enhancement to the games, it should NOT
      appear in the Consolidated Games Budget and tracked separately for information only purposes.
      September 1, 2010                                                                     Arctic Winter Games International Website Home                                          Appendix G-2-24