MINUTES OF THE REGULAR MEETING OF THE COUNCIL Glendale AZ arizona dui lawyer

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					            MINUTES OF THE REGULAR MEETING OF THE COUNCIL
          OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
              HELD TUESDAY, DECEMBER 23, 2008, AT 7:00 P.M.

       The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor
Manuel D. Martinez and the following Councilmembers present: Joyce V. Clark, Steven
E. Frate, David M. Goulet, Yvonne J. Knaack, and H. Philip Lieberman.

     Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City
Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk.

COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER

         A statement was filed by the City Clerk that the five resolutions and two
ordinances to be considered at the meeting were available for public examination and
the title posted at City Hall more than 72 hours in advance of the meeting.

APPROVAL OF THE MINUTES OF THE DECEMBER 9, 2008 CITY COUNCIL
MEETING

      It was moved by Goulet, and seconded by Clark, to dispense with the
reading of the minutes of the December 9, 2008 Regular City Council meeting, as
each member of the Council had been provided copies in advance, and approve
them as written. The motion carried unanimously.

BOARDS, COMMISSIONS AND OTHER BODIES

       This is a request for the City Council to approve the recommended appointments
to the following boards, commissions and other bodies that have a vacancy or expired
term and for the Mayor to administer the Oath of Office to those appointees in
attendance.

                                                              Effective   Expiration
Citizens Transportation Oversight Commission
Jack Anhalt                     Mayoral Appointment          12/23/2008 11/25/2010

Community Development Advisory Committee
Pattie Johnston             Mayoral Appointment              12/23/2008    7/10/2010

Glendale Municipal Property Corporation (MPC)
Art Dobbelaere                 Cholla Reappointment          12/23/2008    12/1/2009
Mark Joraanstad                Ocotillo Reappointment        12/23/2008    12/1/2009
Leland Peterson                Cactus Reappointment          12/23/2008    12/1/2009
Roger Schwierjohn              Barrel Reappointment          12/23/2008    12/1/2009
John Stern                     Cholla Reappointment          12/23/2008    12/1/2009
Leland Peterson – Chair        Cactus Reappointment          12/23/2008    12/1/2009


                                         1
 Personnel Board
 Theresa Leon                         Barrel       Reappointment   12/23/2008 12/22/2010
 Ferne Ridley                         Cholla       Reappointment   12/23/2008 12/22/2010
 Theresa Leon – Chair                 Barrel       Appointment     12/23/2008 12/22/2009
 Gary Sherwood – Vice Chair           Cholla       Appointment     12/23/2008 12/22/2009

 Planning Commission
 Raymond Spitzer                      Barrel       Appointment     12/23/2008   3/25/2010

 Risk Management/Workers Compensation Trust Fund
 Board
 John Stern – Chair          Mayoral Appointment                   12/23/2008   7/24/2009

      The recommendation was to make appointments to the boards, commissions
and other bodies and administer the Oaths of Office.

       It was moved by Martinez, and seconded by Frate, to appoint Jack Anhalt
to the Citizens Transportation Oversight Commission; Pattie Johnston to the
Community Development Advisory Committee; Art Dobbelaere, Mark Joraanstad,
Leland Peterson, Roger Schwierjohn, and John Stern to the Glendale Municipal
Property Corporation; Theresa Leon, Ferne Ridley and Gary Sherwood to the
Personnel Board; Raymond Spitzer to the Planning Commission; and John Stern
to the Risk Management/Workers Compensation Trust Fund Board, for the terms
listed above. The motion carried unanimously.

          Mayor Scruggs called those in attendance forward and administered the oath of
office.

CONSENT AGENDA

      Mr. Ed Beasley, City Manager, read agenda item numbers 1 through 14 and Ms.
Pamela Hanna, City Clerk, read consent agenda resolution item numbers 15 through 19
by number and title.

1.        LIQUOR LICENSE NO. 3-1215, STREETS OF NEW YORK

      This is a request for the City Council to approve a person-to-person transfer
Series 7 (Bar - Beer and Wine) license. Streets of New York is located at 5843 West
Thunderbird Road. The Arizona Department of Liquor Licenses and Control application
(No. 07070094) was submitted by Sumit Kumar Walia.

        The location of the establishment is 5843 West Thunderbird Road, and is located
within the Sahuaro District. The property is zoned C-2 (General Commercial). The
population density within a one-mile radius is 16,808. The establishment is over 300
feet from any church or school. This Series 7 is a person-to-person transfer license,


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operating with an interim permit; therefore, the approval of this license will not increase
the number of liquor licenses in the area. The number of liquor licenses within a one-
mile radius is as listed below:

            Series         Type                                 Quantity
             06            Bar - All Liquor                        2
              07           Bar - Beer and Wine                     2
              09           Liquor Store - All Liquor               2
              10           Liquor Store - Beer and Wine            2
              12           Restaurant                              6
                           Total                                  14

        The City of Glendale Planning, Fire and Police Departments, as well as Maricopa
County Health Department, have reviewed the application and determined that it meets
all technical requirements.

       No public protests were received during the 20-day posting period.

      Based on information provided under the background, it is staff’s
recommendation to forward this application to the Arizona Department of Liquor License
and Control with a recommendation of approval.

2.     SPECIAL EVENT LIQUOR LICENSE, ARIZONA SUNRAYS, NEW YEAR’S EVE
       HOLIDAY CELEBRATION, DECEMBER 31, 2008

      This is a request for the City Council to approve a special event liquor license for
Arizona Sunrays Girls Booster Club. The event will be held at 6770 North Sunrise
Boulevard on Wednesday, December 31, 2008, from 8:00 p.m. to 2:00 a.m. The
purpose of this special event liquor license is for a New Year’s Eve Holiday Celebration.

       If this application is approved, the total number of days expended by this
applicant will be nine of the allowed 10 days per calendar year. Under the provisions of
A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a
special event liquor license only if the Council recommends approval of such license.

      Based on the information provided under the background, it is staff’s
recommendation to forward this application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.

3.     SPECIAL EVENT LIQUOR LICENSE, ST. THOMAS MORE PARISH, NEW
       YEAR’S EVE CELEBRATION, DECEMBER 31, 2008

       This is a request for the City Council to approve a special event liquor license for
St. Thomas More Parish. The event will be held at 6180 West Utopia Road on
Wednesday, December 31, 2008, from 8:30 p.m. to 12:30 a.m. The purpose of this
special event liquor license is for a New Year’s Eve Celebration.


                                            3
       If this application is approved, the total number of days expended by this
applicant will be one of the allowed 10 days per calendar year. Under the provisions of
A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a
special event liquor license only if the Council recommends approval of such license.

      Based on the information provided under the background, it is staff’s
recommendation to forward this application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.

4.    SPECIAL EVENT LIQUOR LICENSE, CITY OF GLENDALE, FIESTA BOWL
      GRIDIRON JAM, JANUARY 3, 2009

       This is a request for City Council to approve a special event liquor license for the
City of Glendale. The event will be held at 58th Avenue and Glenn Drive on Saturday,
January 3, 2009, from 4:00 p.m. to 10:00 p.m. The purpose of this special event liquor
license is for Glendale’s Fiesta Bowl Gridiron Jam.

       If this application is approved, the total number of days expended by this
applicant will be one of the allowed 10 days per calendar year. Under the provisions of
A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a
special event liquor license only if the Council recommends approval of such license.

      Based on the information provided under the background, it is staff’s
recommendation to forward this application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.

5.    SPECIAL EVENT LIQUOR LICENSE, QUALITY OF LIFE, CARDINALS
      PLAYOFF TAILGATE PARTY, JANUARY 3 AND 4, 2009

       This is a request for the City Council to approve a special event liquor license for
Quality of Life. The event will be held at 6770 North Sunrise Boulevard on Saturday,
January 3 and Sunday, January 4, 2009, from 10:00 a.m. to 2:00 a.m. The purpose of
this special event liquor license is for the Cardinals Playoff Tailgate Party.

       If this application is approved, the total number of days expended by this
applicant will be two of the allowed 10 days per calendar year. Under the provisions of
A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a
special event liquor license only if the Council recommends approval of such license.

      Based on the information provided under the background, it is staff’s
recommendation to forward this application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.




                                            4
6.     SPECIAL EVENT LIQUOR LICENSE, MOUNTAIN LIONS                            BASEBALL
       BOOSTERS, FIESTA BOWL CELEBRATION, JANUARY 5, 2009

      This is a request for the City Council to approve a special event liquor license for
Mountain Lions Baseball Boosters, Incorporated. The event will be held at 6770 North
Sunrise Boulevard on Monday, January 5, 2009, from 10:00 a.m. to midnight. The
purpose of this special event liquor license is for a Fiesta Bowl Celebration.

       If this application is approved, the total number of days expended by this
applicant will be one of the allowed 10 days per calendar year. Under the provisions of
A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a
special event liquor license only if the Council recommends approval of such license.

      Based on the information provided under the background, it is staff’s
recommendation to forward this application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.

7.     SPECIAL EVENT LIQUOR LICENSE, CITY OF GLENDALE, GLITTER AND
       GLOW BLOCK PARTY, JANUARY 17, 2009

       This is a request for the City Council to approve a special event liquor license for
the City of Glendale. The event will be held at 58th Avenue and Glenn Drive on
Saturday, January 17, 2009, from 4:00 p.m. to 10:00 p.m. The purpose of this special
event liquor license is for Glendale’s Glitter and Glow Block Party.

       If this application is approved, the total number of days expended by this
applicant will be one of the allowed 10 days per calendar year. Under the provisions of
A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a
special event liquor license only if the Council recommends approval of such license.

      Based on the information provided under the background, it is staff’s
recommendation to forward this application to the Arizona Department of Liquor
Licenses and Control with a recommendation of approval.

8.     AWARD OF TOWER AND RADIO UPGRADE CONTRACT FOR GLENDALE
       MUNICIPAL AIRPORT

       This is a request for the City Council to award a contract to AVCOM Company,
for upgrading the tower and radio equipment at Glendale Municipal Airport in an amount
not to exceed $350,000.

     The tower and radio equipment upgrade addresses the City Council’s Strategic
Goal of providing high-quality services for its citizens with the latest air traffic
communication systems.




                                            5
       The tower was opened for operations in January of 1992. The automated
weather observation station (AWOS) was put into operation in May of 2002 and the
radar equipment was installed in June of 2004.

      The renovation of the Air Traffic Control Tower will update electronic equipment,
update cabling, allow for a third operating position, and through new console
construction improve the efficiency of work stations.

      A Statement of Qualifications for this tower upgrade project was issued in July of
2008, and the city received one response.           A selection panel, consisting of
representatives from the Airport Advisory Commission, Airport staff, Aviation
Engineering Consultant, Control Tower Manager, and Glendale Airport Aviation Pilots
Association, evaluated the proposal and recommended formalizing a guaranteed
maximum price contract with AVCOM.

      The community benefits from a control tower having upgraded equipment that
keeps the aviation community operating well.

       In August of 2007, the city accepted an FAA Grant in the amount of $450,000,
and in April of 2008, accepted an Arizona Department of Transportation (ADOT) grant in
the amount of $11,842 for the installation of new radio equipment, console construction,
window replacement and runway precision approach path indicator lights replacement.

       On November 12, 2008, the Aviation Advisory Commission reviewed and voted
to forward the guaranteed maximum price contract with AVCOM to Council for review
and approval.

       Funds are available in the Fiscal Year 2008-09 capital improvement plan. There
are no operating costs associated with this project once it is completed.

Grants   Capital Expense      One-Time Cost     Budgeted Unbudgeted             Total
  X              X                                 X                          $350,000

Account Name, Fund, Account and Line Item Number:
Airport - Tower & Radio Upgrade 2210-65044-551200, $8,750 (match portion)
Airport - Tower & Radio Upgrade 2120-79503-551200, $341,250 (grant portion)


      The recommendation was to award the airport guaranteed maximum price
contract for the Tower and Radio Upgrade to AVCOM Company in an amount not to
exceed $350,000 and authorize the City Manager to sign the contract.




                                           6
9.    SOFTWARE MAINTENANCE AGREEMENT FOR UTILITIES DEPARTMENT

      This is a request for the City Council to approve the purchase of a software
maintenance agreement with GE Fanuc Intelligent Platforms, Inc. for the Supervisory
Control and Data Acquisition (SCADA) systems at all of the city’s water and wastewater
treatment plants.

       One of the Council’s strategic goals is high-quality service for citizens. The
continuous remote monitoring and recording of operational parameters of the treatment
plants, distribution system and wastewater collection system by SCADA ensures
system integrity and security.

         The City of Glendale’s SCADA system allows for the monitoring of nearly all
operational parameters for all the water treatment plants and wastewater reclamation
facilities. The SCADA system operators make process changes based on SCADA
information and can quickly respond to system anomalies. This system enables staff to
more efficiently and effectively operate the utilities plants and facilities.

       GE Fanuc Intelligent Platforms, Inc. is the author and copyright holder of this
SCADA software and the sole provider of the software maintenance and support
services. The Utilities department has contracted for the software maintenance with GE
Fanuc for more than four years. However, this is the first year that the agreement has
exceeded $50,000, primarily due to the addition of the SCADA system at the newly
operational Oasis Water Treatment Plant.

       If approved by the Council, a term agreement will be issued for one year, with an
option to extend for five additional years in one-year increments.

      Funds are available in the Fiscal Year 2008-09 operating budget of the Utilities
Department.

Grants   Capital Expense      One-Time Cost     Budgeted Unbudgeted            Total
                                                   X                         $51,340.80

Account Name, Fund, Account and Line Item Number:
Utilities Information Management , Account No. 2360-17120-526800


       The recommendation was to authorize the City Manager to enter into the
software maintenance agreement in the amount of $51,340.80 with GE Fanuc Intelligent
Platforms, Inc. for the SCADA systems at all of the city’s water and wastewater
treatment plants.




                                           7
10.   PROFESSIONAL SERVICES AGREEMENT – SEWER DOSING STATION
      DESIGN

       This is a request for the City Council to approve the professional services
agreement with HDR Engineering, Inc. for design of two sewer dosing stations; one
located at 55th and Luke Avenues and the other at 47th Avenue and Ocotillo Road. This
agreement includes engineering design and bid phase services.

       This project is consistent with the Council goal of providing high-quality service
for City of Glendale residents. The Dosing Station Design project ensures improved
neighborhood aesthetics for those areas served by the new facilities.

       The city currently operates seven dosing stations widely spaced throughout
Glendale’s service area. The Utilities Department provides a service program for
system cleaning services. Citizen input and city service personnel feedback are used
as indicators in areas that require frequent service efforts. This project is intended to
reduce service requirements

       Engineering issued a Request for Proposal (RFP) in April of 2006 and seven
firms were interviewed, with HDR being selected to provide the services. The RFP
stated that the services were to be performed in two phases: phase one consisted of the
site selection and study, which was completed in January of 2008. This contract is for
phase two, the design services.

       A professional services agreement was awarded to HDR, Inc. in August of 2006
to perform phase one of this project.

      Funds are available in the Fiscal Year 2008-09 capital improvement plan.

Grants    Capital Expense     One-Time Cost      Budgeted Unbudgeted             Total
                  X                                 X                          $251,852

Account Name, Fund, Account and Line Item Number:
 City Wide Sewer Odor Control, 2420-63023-551200 - $251,852


      The recommendation was to approve the professional services agreement with
HDR Engineering, Inc. for the design of two sewer dosing stations; one located at 55th
and Luke Avenues and the other at 47th Avenue and Ocotillo Road.

11.   2008 STATE HOMELAND SECURITY GRANT PURCHASES

       This is a request for City Council to approve purchases using 2008 Homeland
Security grant funding in the amount of $240,000. The purchases include a wireless
gas detection system, a gas and vapor identification system, and tactical ballistic vests.



                                            8
       This request supports the Council strategic goal of one community focused on
public safety for citizens by providing both Police and Fire departments a means to
purchase equipment.

     On December 9, 2008, the Council approved the acceptance of the 2008 State
Homeland Security grants.

       The authorization of these purchases will supply safety equipment to enhance
current capabilities for both Police and Fire personnel.

       There is no financial match requested for this funding. This is a one-time funding
by the State Department of Homeland Security grant programs. All purchases are sole
source and have been reviewed and approved by the Materials Management
Department and include a wireless gas detection system in the amount not to exceed
$90,000, a gas and vapor identification system in the amount not to exceed $75,000,
and tactical ballistic vests in an amount not to exceed $75,000.

       Any minimal ongoing costs will be absorbed by the Police and Fire Departments'
operating budgets.

Grants    Capital Expense     One-Time Cost      Budgeted Unbudgeted             Total
  X                                                                            $240,000

Account Name, Fund, Account and Line Item Number:
Fire Grant 2007 BZPP, Account No. 1840-34052, $165,000
Police Grant UASI RRT, Account No. 1840-33117, $75,000


       The recommendation was to authorize the purchases using 2008 Homeland
Security grant funding in the amount not to exceed $240,000.

12.   AMENDMENT TO LANDFILL GAS RIGHTS AND LEASE AGREEMENT

        This is a request for the City Council to authorize an amendment to the existing
landfill gas rights and lease agreement with Bryan A. Stirrat & Associates (BAS). The
purpose of the contract amendment is for the City of Glendale to provide written consent
on a sublease between BAS and Glendale Energy LLC, and it includes an additional
$50,000 in annual revenue. The sublease allows for these private entities to partner in
developing a gas-to-energy facility on the project site leased to BAS at the Glendale
Landfill

        This agreement supports the Council goal of a city with high-quality services for
citizens by delivering an environmentally and economically sound landfill energy project
utilizing a public-private partnership.




                                           9
        The amendment to the existing landfill gas rights and lease agreement is
necessary to allow Glendale Energy LLC the ability to sublease the project site from
BAS through a sublease agreement. The main component of the amendment includes
a “consent fee” for the sublease, which provides $50,000 paid annually to Glendale to
offset the operation and maintenance costs of the landfill gas collection system. The
amendment also allows for a five (5%) percent increase in the consent fee for each five-
year extension of the lease term.

        Prior to the this request for a contract amendment, Glendale and BAS entered
into an agreement in 2003, whereby BAS would retain the rights to the methane gas
generated at the Glendale landfill, provide routine and scheduled maintenance to the
gas system, and pay the city a fee of $50,000 annually for the gas rights. These terms
were continued as part of a ten-year contract extension approved by Council in
December of 2007. In total, the city will receive a minimum of $100,000 annually during
the life of the contractual arrangements with BAS and Glendale Energy LLC.

       This extension allowed BAS a greater opportunity to recover its capital costs
associated with the development of a future Landfill gas-to-energy project and facility at
the Glendale landfill. The energy facility is planned for construction on a one-acre
parcel of land leased to BAS from the City of Glendale as part of the original agreement.
Approval of the amendment brings the project another step closer to construction of the
gas-to-energy facility, which is tentatively scheduled to begin in March of 2009.

     On June 10, 2003, the Council approved a Landfill Gas Rights and Lease
Agreement (C-4805) with BAS.

         On December 11, 2007, the Council approved an amendment (C-4805-1) to the
landfill gas agreement with BAS extending the contractual term until December 2017.

        It is anticipated within the next twelve months, the landfill gas-to-energy project
will convert methane gas into electricity, which will be available to support the electricity
grid serving the West Valley area. It is estimated that the methane gas generated from
the site will produce enough electricity for 3,000 homes. This public-private partnership
is consistent with Glendale’s efforts in environmental leadership.

       The recommendation was to approve an amendment to the existing landfill gas
rights and lease agreement with Bryan A. Stirrat & Associates (BAS). The main
purpose of the amendment is for the City of Glendale to provide written consent on a
sublease between BAS and Glendale Energy LLC allowing these private entities to
partner in developing a gas-to-energy facility on the project site located at the Glendale
Landfill.




                                             10
13.   CONTRACT CHANGE ORDER AND AMENDMENT FOR CATLIN COURT
      PEDESTRIAN WALKWAYS

       This is a request for the City Council to approve a change order to the
construction contract with Aread Construction, Inc. and to approve an amendment to the
professional services agreement with Sherman Group, Inc. for improvements to a
pedestrian walkway between 57th Avenue and 58th Drive, from Palmaire to Myrtle
Avenues. The improvements will include pedestrian walkways with period lighting, entry
enhancements, landscaping and irrigation.

        This project supports the Council’s goal for a vibrant city center by creating
attractive pedestrian access in the Downtown area.

        Catlin Court has several alleys that were identified as part of the pedestrian
walkway project. Multiple pedestrian walkways between 59th and 57th Avenues, from
Palmaire to Myrtle Avenues were approved by the Council and have been completed.
This final alley will complete the pedestrian walkway project in the Catlin Court area.

       On March 25, 2008, the Council approved a construction contract with Aread
Construction, Inc. for the improvements of the pedestrian walkways between 59th and
57th Avenues, from Palmaire to Myrtle Avenues.

      On November 25, 2003, the Council approved a professional services agreement
with Sherman Group, Inc., for the design and construction management of multiple
pedestrian walkways between 59th and 57th Avenues, from Palmaire to Myrtle Avenues.

        The walkway project will have a direct impact upon stabilizing this area by
creating attractive pedestrian access in downtown Catlin Court alleys. Attractive paving,
period lighting and seating areas will be used to enhance interest and participation from
the city and region as a whole.

      Funds for this project are available in Fiscal Year 2008-2009 Capital
Improvement Plan. There are no operating costs associated with this project once it is
completed.

Grants    Capital Expense     One-Time Cost      Budgeted Unbudgeted            Total
                  X                                 X                        $337,073.77

Account Name, Fund, Account and Line Item Number:
Catlin Court Alley, 1980-68118-550800, $337,073.77




                                           11
       The recommendation was to approve the change order to the construction
contract with Aread Construction, Inc. in the amount of $315,778.77, and approve an
amendment to the professional services agreement with Sherman Group, Inc in the
amount of $21,295 for improvements to a pedestrian walkway between 57th Avenue and
58th Drive, from Palmaire to Myrtle Avenues.

14.   PROFESSIONAL SERVICES AGREEMENT – CITY COURTHOUSE LEED
      COMMISSIONING SERVICES

      This is a request for City Council approval of a professional services agreement
with TMCx Arizona, LLC for commissioning services for the new City Courthouse.
TMCx Arizona, LLC will provide the commissioning services necessary to achieve a
Leadership in Environmental and Energy Design (LEED) certification for the new City
Courthouse at 4705 West Glendale Avenue.

       This item addresses the Council strategic goal of one community focused on
public safety for citizens and visitors. A key objective of this goal is to begin phased
implementation of court, police and fire plans.

       The new City Courthouse will be a LEED certified city building. LEED certification
will result in ongoing energy savings. To achieve this goal the services of a
Commissioning Authority, per the United States Green Building Council (USGBC), is
required for LEED certification for new building construction. In September of 2008, a
Request for Proposals (RFP) was sent to five firms. Four firms responded to the RFP,
with TMCx Arizona, LLC being selected as the best qualified firm to provide the services
required.

      On September 16, 2008, conceptual building designs for the new City
Courthouse were presented to the Council for input and approval.

       The city will utilize the design-build process for the design and construction of
this facility. On August 26, 2008, the Council approved the design-build contract with
D.L. Withers Construction LC, for the design and construction of the new City
Courthouse.

       Redevelopment of underperforming properties will spur economic development in
the area.

       A new enhanced court building will allow the city to continue meeting the needs
of Glendale residents and provide better customer service.

      Funds for this project are available in the Fiscal Year 2008-09 capital
improvement plan.




                                           12
Grants    Capital Expense     One-Time Cost      Budgeted Unbudgeted             Total
                  X                                 X                          $158,000

Account Name, Fund, Account and Line Item Number:
City Court Building, Account No. 2040-75020-550800


      The recommendation was to authorize the City Manager to enter into a contract
with TMCx Arizona, LLC in the amount of $158,000 for commissioning services for the
new City Courthouse at 4705 West Glendale Avenue.

CONSENT RESOLUTIONS

15.   GOVERNOR’S   OFFICE             OF     HIGHWAY        SAFETY       INFORMATION
      TECHNOLOGY GRANT

       This is a request for the City Council to adopt a resolution authorizing the
acceptance of a grant for $24,312 from the Governor’s Office on Highway Safety
(GOHS). The grant will support professional information technology consultation
services. These services are designed to achieve electronic data transfer from
electronic handheld citation ticketing devices from patrol officers directly to City Court
and Police Department databases.

      This request addresses the City Council strategic priority of one community
focused on public safety for citizens and visitors.

        The City Court purchased five handheld devices for motorcycle officers and two
additional devices that work with the Mobile Data Computers installed in the patrol cars.
The Court paid for those devices with special Court grant funds. GOHS has advised the
Court that two more grants have been awarded to the Court to purchase additional
devices. Achieving electronic transfer from the hand-held citation hardware greatly
enhances the efficiency of officers by reducing errors and allowing the issuance of a
citation in less time than a traditional citation. The electronic transfer eliminates the
need for the officer to print a second copy for the Court. This electronic transfer will
reduce the police printing costs in half for citations issued by the handheld devices.
Currently, the Court must manually enter the data from any citation. The electronic
transfer will eliminate the need for the Court to conduct manual entry for citations from
these devices.

       On May 8, 2007, the City Council adopted a resolution allowing the Glendale City
Court to apply for, and accept, grant funding from GOHS for the purchase of 15
electronic citation ticketing devices.




                                           13
      The electronic ticketing devices produce traffic citations more efficiently than
standard hand-written citations. Currently, the Court must manually enter this data,
which the Police Department cannot readily capture for investigative and other
purposes. The integrated approach to sharing data will benefit both departments. No
matching funds are required.

      There is no financial match required for this grant.

Grants    Capital Expense     One-Time Cost      Budgeted Unbudgeted              Total
  X                                                                              $24,312

Account Name, Fund, Account and Line Item Number:
A specific account will be established in Fund 1840, the city’s grant fund, once the grant
agreements are formally executed

       The recommendation was to waive beyond reading the title and adopt a
resolution authorizing Glendale City Court to accept grant funding from GOHS for
professional information technology consultation services.

     Resolution No. 4221 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE SUBMISSION AND ACCEPTING THE
GRANT OFFER FROM THE ARIZONA GOVERNOR’S OFFICE OF HIGHWAY
SAFETY FOR PROFESSIONAL INFORMATION TECHNOLOGY CONSULTATION
SERVICES FOR THE GLENDALE CITY COURT.

16.   ACCEPTANCE OF FISCAL YEAR 2008-09 GRANT FUNDING FROM THE
      ARIZONA CRIMINAL JUSTICE COMMISSION

      This is a request for the City Council to adopt a resolution authorizing the City
Manager to accept and administer the Fiscal Year 2008-09 Arizona Criminal Justice
Commission DUI Abatement Grant Program funding in an amount not to exceed
$30,800.

       This request supports the Council strategic goal of one community focused on
public safety for citizens by providing the Police Department a means to focus on DUI
enforcement.

        This grant award will support the Police Department by providing funding for
personnel during the grant period between December 1, 2008 and June 30, 2009. This
will increase the number of hours officers will dedicate to DUI enforcement.

        This grant will benefit the Glendale community and the citizens by allowing the
Police Department to use more resources and extended hours enforcing driving under
the influence violations.



                                            14
      There is no financial match required for this grant.

Grants    Capital Expense     One-Time Cost      Budgeted Unbudgeted              Total
  X                                                                              $30,800

Account Name, Fund, Account and Line Item Number:
A specific account will be established in Fund 1840, the city’s grant fund, once the grant
agreements are formally executed.


       The recommendation was to waive reading beyond title and adopt a resolution
authorizing the City Manager to accept and administer the Fiscal Year 2008-09 Arizona
Criminal Justice Commission DUI Abatement Grant Program funding in an amount not
to exceed $30,800.

     Resolution No. 4222 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE SUBMISSION AND ACCEPTING THE
GRANT OFFER IN THE AMOUNT OF $30,800 FROM THE ARIZONA CRIMINAL
JUSTICE COMMISSION FOR THE DUI TASK FORCE ENFORCEMENT PROGRAM.

17.   ACCEPTANCE OF FISCAL YEAR 2008-09 GOVERNOR’S OFFICE OF
      HIGHWAY SAFETY GRANT FUNDING

     This is a request for the City Council to adopt a resolution authorizing the City
Manager to accept and administer the Fiscal Year 2008-09 Governor’s Office of
Highway Safety DUI Enforcement grant award in an amount not to exceed $50,000.

       This request supports the Council strategic goal of one community focused on
public safety for citizens by providing the Police Department a means to focus on DUI
enforcement during the task force season and Covert Undercover Buy (CUB)
operations in the City of Glendale.

        This grant award will support the Police Department by increasing the number of
officer hours which will be deployed during the holiday season and throughout the year
to help take DUI offenders off city streets. The grant will also enhance the ability to
monitor and educate the retail stores that sell alcoholic beverages through CUB
operations.

        This grant will benefit the Glendale community and the citizens by allowing the
Police Department to use more resources to enforce driving under the influence
violations.




                                            15
       The media and GOHS outlets are always trying to get the word out to the public
about the dangers of drinking and driving. The Police Department partnered with
GOHS on a billboard in the Westgate area detailing the dangers and consequences of
driving under the influence.

        The Police Department will also coordinate with the local high schools to
participate in youth education presentations and increase staffing on weekend nights for
alcohol details such as the CUB program.

      There is no financial match required for this grant.

Grants    Capital Expense     One-Time Cost      Budgeted Unbudgeted              Total
  X                                                                              $50,000

Account Name, Fund, Account and Line Item Number:
A specific account will be established in Fund 1840, the city’s grant fund, once the grant
agreements are formally executed.


       The recommendation was to waive reading beyond title and adopt a resolution
authorizing the City Manager to accept and administer the Fiscal Year 2008-09 grant
from the Governor’s Office of Highway Safety for DUI Task Force Enforcement in an
amount not to exceed $50,000.

     Resolution No. 4223 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE SUBMISSION AND ACCEPTING THE
GRANT OFFER IN THE AMOUNT OF $50,000 FROM THE ARIZONA GOVERNOR’S
OFFICE OF HIGHWAY SAFETY FOR THE DUI TASK FORCE ENFORCEMENT
PROGRAM.

18.   INTERGOVERNMENTAL AGREEMENT WITH THE UNIVERSITY OF ARIZONA
      TO PARTICIPATE IN THE NATIONAL INSTITUTE OF HEALTH RAMPART

        This is a request for the City Council to approve an intergovernmental agreement
with the Arizona Board of Regents on behalf of the University of Arizona to participate in
the National Institute of Health RAMPART (Rapid Anticonvulsant Medication Prior to
Arrival Trial).

       Entering into this intergovernmental agreement addresses the City Council’s
strategic goal of one community, focused on public safety for citizens and visitors by
maintaining or improving the level of service to citizens as economic interests expand
and as the population and visitors increase.




                                            16
        The City of Glendale has been selected as the sole jurisdiction in the State of
Arizona to participate in a cutting-edge trial which will bring definitive care to the
symptoms of prolonged seizures in the pre-hospital setting. Citizens and visitors to
Glendale will receive enhanced treatment of status epilepticus (seizures which last five
minutes or longer without a return to consciousness) for the duration of the trial. The
city will play a key role in helping develop a national standard for treatment of prolonged
seizures.

      The University of Arizona is the hub for the RAMPART trial in Arizona. The
Glendale Fire Department was selected to participate in the trial, based upon past
performance in programs such as the CCR (Cardio Cerebral Resuscitation)
demonstration and the CCC (Continuous Chest Compressions) public education
program, where significant improvements in patient outcomes have been realized
among cardiac arrest or “sudden death” sufferers.

       Glendale citizens will benefit from participation in the RAMPART trial in a number
of ways. First, sufferers of prolonged seizures will receive treatment that exceeds the
current standard of care in Arizona. Second, the paramedics of the Glendale Fire
Department will receive extra training in the management of seizure disorder patients.
Third, the city benefits as it develops a national reputation for participation in cutting
edge medical trials for the betterment of patients here and across the U.S.

       The RAMPART trial is an Exception From Informed Consent (EFIC) trial. The
Federal Government requires that an EFIC conduct public consultation and full public
disclosure prior to the start of the trial, as well as providing for the ability of any citizen to
opt out of participation. An aggressive public education campaign will be conducted in
local and regional media, as well as random dialing telephone contacts throughout the
city. Outreach will also be made to neurological providers and patients in the
community. Citizens will be afforded access to “opt out” jewelry informing EMS of their
wish not to participate. There are also multiple layers of ethical oversight, including the
FDA and the University of Arizona Institutional Review Board (IRB). Participation in the
trial has been endorsed by the Glendale Fire Department Medical Director, Garth
Gemar MD.

       The RAMPART trial is funded by the National Institute of Health and is cost
neutral.

        The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the entering into of an intergovernmental agreement with the
Arizona Board of Regents on behalf of the University of Arizona to participate in the
National Institute of Health RAMPART (Rapid Anticonvulsant Medication Prior to Arrival
Trial).




                                               17
     Resolution No. 4224 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA BOARD OF REGENTS
ON BEHALF OF THE UNIVERSITY OF ARIZONA TO PARTICIPATE IN THE
NATIONAL INSTITUTE OF HEALTH RAMPART (RAPID ANTICONVULSANT
MEDICATION PRIOR TO ARRIVE TRIAL).

19.    AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT WITH
       MARICOPA COUNTY TO PROVIDE SPECIAL TRANSPORTATION SERVICES

      This is a request for the City Council to adopt a resolution authorizing an
amendment to the existing intergovernmental agreement (IGA) with Maricopa County
Special Transportation Services (STS) that provides transit services to the citizens of
Glendale.

      One of the Council’s goals is to provide high-quality services for citizens.
Improving and providing transportation options within the city will assist in achieving this
goal.

        Glendale contracts with Maricopa County to provide citizen transportation
services to travel outside of Glendale. Two separate IGA’s, one funded by the
Community Development Block Grant (CDBG) and one funded by GO Transportation
funds, were approved in June of 2008 for a total $64,075 for service in Fiscal Year
2008-09. Due to an increase in program utilization, as well as an increase in the cost
per trip charged by Maricopa County, the budget is projected to be exhausted in
January of 2009. Amending one of the IGA’s using $60,000 in additional GO
Transportation funds will assure continuation of special transportation services through
the fiscal year for Glendale citizens traveling to destinations outside the city limits.

       On June 10, 2008, the Council approved two separate agreements with Maricopa
County. One agreement provided funds from CDBG and one agreement provided
funds from the GO Transportation Program.

       Maricopa County STS provides an affordable transit option to elderly, low-income
and disabled citizens in Glendale needing transportation to destinations outside the city
for services. The service reduces the need for passengers to transfer from one city
service to another at city boundaries.

      Funding is available in the Fiscal Year 2008-09 operating budget in the
Transportation Department’s Fixed Route division.




                                            18
Grants   Capital Expense     One-Time Cost     Budgeted Unbudgeted            Total
                                                  X                          $60,000

Account Name, Fund, Account and Line Item Number:
Fixed Route, Account No. 1660-16540-518200


       The recommendation was to waive reading beyond the title and adopt a
resolution authorizing the amendment of an intergovernmental agreement with
Maricopa County Special Transportation Services for the provision of transit services.

     Resolution No. 4225 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF
AMENDMENT 1 TO THE INTERGOVERNMENTAL AGREEMENT WITH MARICOPA
COUNTY HUMAN SERVICES DEPARTMENT FOR A SPECIAL TRANSPORTATION
SERVICES PROGRAM.

       It was moved by Frate and seconded by Knaack, to approve the
recommended actions on Consent Agenda Item Nos. 1 through 19, including the
approval and adoption of Resolution No. 4221 New Series, Resolution No. 4222
New Series, Resolution No. 4223 New Series, Resolution No. 4224 New Series,
and Resolution No. 4225 New Series; and to forward Liquor License Application
No. 3-1215 for Streets of New York and Special Event Liquor License Applications
for (1) Arizona Sunrays Girls Booster Club for a New Year's Eve Holiday
Celebration to be held at 6770 North Sunrise Boulevard on December 31, 2008; (2)
St. Thomas More Parish for a New Year's Eve Celebration to be held at 6180 West
Utopia Road on December 31, 2008; (3) City of Glendale for Glendale's Fiesta
Bowl Gridiron Jam to be held at 58th Avenue and Glenn Drive on January 3, 2009;
(4) Quality of Life for the Cardinals Playoff Tailgate Party to be held at 6770 North
Sunrise Boulevard on January 3, 2009 and January 4, 2009; (5) Mountain Lions
Baseball Boosters, Incorporated for a Fiesta Bowl Celebration to be held at 6770
North Sunrise Boulevard on January 5, 2009; and City of Glendale for Glendale's
Glitter and Glow Block Party to be held at 58th Avenue and Glenn Drive on
January 17, 2009 to the State of Arizona Department of Liquor Licenses and
Control, with the recommendation for approval. The motion carried unanimously.




                                         19
ORDINANCES

20.   SALT RIVER PROJECT EASEMENT

      Larry J. Broyles, P.E., City Engineer, presented this item.

      This is a request for the City Council to adopt an ordinance granting a
groundwater recharge basin easement in favor of Salt River Project (SRP), on city-
owned land within the confines of the New River Channel, west of 107th Avenue and
south of Bethany Home Road.

       As part of the Arizona Department of Water Resources recharge permit for the
New River Agua Fria Underground Storage Project (NAUSP), SRP has requested an
easement to construct a groundwater recharge basin on city-owned land within the
confines of the New River Channel, west of 107th Avenue and south of Bethany Home
Road. City staff reserves the right to review and approve any alteration of the channel
by SRP or its representatives; and to receive copies of all physical, geological, and
hydrological data collected. This easement is necessary for SRP’s ingress/egress, and
to protect SRP’s facilities.

      The recommendation was to waive reading beyond the title and adopt an
ordinance authorizing the City Manager to execute a groundwater recharge basin
easement in favor of Salt River Project (SRP), on city-owned land within the confines of
the New River Channel west of 107th Avenue and south of Bethany Home Road.

     Ordinance No. 2666 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT
OF EASEMENT (GROUNDWATER RECHARGE BASIN) IN FAVOR OF SALT RIVER
PROJECT ON CITY-OWNED LAND WITHIN THE CONFINES OF THE NEW RIVER
CHANNEL, WEST OF 107TH AVENUE AND SOUTH OF BETHANY HOME ROAD;
AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED.

      It was moved by Knaack, and seconded by Lieberman, to approve
Ordinance No. 2666 New Series. Motion carried on a roll call vote, with the
following Councilmembers voting “aye”: Clark, Goulet, Lieberman, Knaack,
Martinez, Frate, and Scruggs. Members voting “nay”: none.

21.   EASEMENT ABANDONMENTS: GLENDALE SPRING TRAINING COMPLEX,
      107TH AVENUE AND CAMELBACK ROAD

      Larry J. Broyles, P.E., City Engineer, presented this item.




                                           20
        This is a request for the City Council to adopt an ordinance abandoning any and
all interest the City of Glendale may have in portions of the current recycled water
pipeline easement and force main sewer easement within City of Phoenix right-of-way
for 111th Avenue at the Northwest Corner of 107th Avenue and Camelback Road.

       The current Glendale easements have been in place within the Camelback
Ranch property since July of 2000.            The Glendale Spring Training Complex
development includes a major collector road (111th Avenue) that will run north from
Camelback Road with a future ending point at 99th and Maryland Avenues. 111th
Avenue, between Camelback Road and the Bethany Home Road alignment, lies within
the City of Phoenix. The abandonment of the existing easements will only be for those
portions that reside within the Phoenix right-of-way. The Phoenix charter does not allow
for dedication of easements within its rights-of-way.

       The recommendation was to waive reading beyond the title and adopt an
ordinance abandoning any and all interest the City of Glendale may have in the recycled
water pipeline easement and force main sewer easement within Phoenix right-of-way
for 111th Avenue at the Northwest Corner of 107th Avenue and Camelback Road.

     Ordinance No. 2667 New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE ABANDONMENT OF ANY AND ALL
INTEREST THE CITY MAY HAVE IN PORTIONS OF THE CITY OF GLENDALE’S
CURRENT RECYCLED WATER PIPELINE EASEMENT AND FORCE MAIN SEWER
EASEMENT WITHIN CITY OF PHOENIX RIGHT-OF-WAY AT THE NORTHWEST
CORNER OF 107TH AVENUE AND CAMELBACK ROAD TO THE OWNERS OF
RECORD OF THE ABUTTING PROPERTY; AND DIRECTING THE CITY CLERK TO
RECORD A CERTIFIED COPY OF THIS ORDINANCE.

      City Manager Ed Beasley removed this item from the agenda explaining that he
wished additional staff review.

REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION

      It was moved by Martinez, and seconded by Frate, to hold a City Council
Workshop Session at 1:30 p.m. in Room B-3 of the City Council Chambers on
Tuesday, January 6, 2008, to be followed by an Executive Session pursuant to
A.R.S. 38-431.03. It was further moved to hold a regularly scheduled City Council
Workshop Session at 1:30 p.m. in Room B-3 of the City Council Chambers on
Tuesday, January 20, 2009, to be followed by an Executive Session pursuant to
A.R.S. 38-431.03. The motion carried unanimously.




                                          21
CITIZEN COMMENTS

       Ms. Anna Marie Chavez, Deputy Chief of Staff for Governor Napolitano, stated
she was glad to be here tonight in a professional and personal capacity. She remarked
it was well known that Governor Napolitano will be leaving the state to take a position as
the next Secretary of Home Land Security in Washington. She explained that this
appointment came with much sadness and joy since she will also be leaving.
Therefore, she felt it was extremely important to come here this evening and thank the
Mayor, Council, and staff for the wonderful opportunity and honor she has had in
working with them over the last five years. She added that it had been a pleasure to
work on issues that not only impacted the City of Glendale, but also impacted local
communities across the state.

       Mr. Bob Carlson, an Ocotillo resident, stated he was one of the property owners
of Glendale Welding on 57th Drive and Lamar. He explained he had been approached
by URS agents for the city, wanting to purchase the property. He stated that
communications have ceased and he has not been approached since. He added that
this has been ongoing for a year and a half and he has become very frustrated. He
explained how other businesses around him had been offered far more per square foot
than his prime property. He stated that his purpose here tonight was to make the City
Council aware of the situation and possibly receive some answers and become
educated on how the process works. He noted that, at this point, he cannot develop or
remodel his business not knowing what the city’s plans were concerning his property.

COUNCIL COMMENTS AND SUGGESTIONS

      Councilmember Clark thanked Ms. Anna Marie Chavez for attending tonight’s
meeting. She thanked her for her exemplary work and dedication to the state. She
wished her good luck in her next endeavor. She also wished everyone a Merry
Christmas and a Happy New Year.

       Councilmember Goulet commented on all the great things that have happened in
Glendale this year. He thanked Mr. Beasley, Ms. Kavanaugh, Mr. Tindall and all
department heads and staff for their dedication and guidance. He also thanked the
Police and Fire Departments who risk their lives everyday for this community. He
thanked Ms. Barbara George, his assistant, for her assistance and commitment. He
also acknowledged and showed appreciation for all the volunteers throughout the
community. He wished everyone a great holiday season and the best of health in the
New Year.

       Councilmember Lieberman stated he agreed with both Councilmembers Clark
and Goulet. He agrees they have a fantastic staff and was also very pleased and
thankful for his assistant. He wished everyone a great holiday season and a
prosperous and safe New Year.




                                           22
       Vice Mayor Martinez congratulated the Mountain Ridge High School Band for
being selected as the only band from the state to march in President Elect Obama’s
Inauguration Parade. He thanked city staff for all the great work they do for the city and
stated it was truly appreciated. He wished everyone a very happy and joyous holiday
season.

       Councilmember Frate thanked Ms. Anna Marie Chavez for being very
assessable and a great asset to the city. He wished her the very best in the future. He
also thanked the city staff and everyone a happy holiday season. He reminded
everyone to watch children around water. He also cautioned people not to leave
candles burning overnight.

        Councilmember Knaack also thanked Ms. Anna Marie Chavez and staff for all
their hard work. She wished everyone a very safe and Merry Christmas. She praised
all the holiday volunteers who work in food banks, angel tree organization, as well as
the many bell ringers throughout the city.

       Mayor Scruggs agreed with everyone’s comments. She thanked city staff for
their dedication to the city, which translated to great achievements this year. She
wished everyone a safe and happy holiday season.

ADJOURNMENT

      There being no further business, the meeting was adjourned at 7:40 p.m.



                                         _____Pamela Hanna____________________
                                              Pamela Hanna - City Clerk




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