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Late-Night Alcohol-Free Events

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					                      Late-Night Alcohol-Free Events


           Funding Guidelines, Application and Event Summary Form

                                            Funding Guidelines

 Purpose of funding
 HOWL is providing funds to campus groups so that they can plan late-night events as an alternative activity
 to drinking. Funding is designed to be used for events that are primarily social in nature; however if you are
 interested in planning an educational event, your application will still be considered.


 Who is eligible to request funding?
 Any student group or organization on campus that is hosting a late-night alcohol-free event is eligible for
 funding, including those who have previously received funding. Priority may be given to groups who…
        Collaborate with other student groups to make events more wide-reaching
        Have innovative ideas or programs that will interest students
        Plan events at peak drinking times (i.e. peak days/hours/campus events)


 How much money can be requested?
      There is no limit, but total amount funded depends on the extent of the event
      Previous amounts funded have typically ranged between $300-$700 per event


 What funds CAN be used for
       Food (must be provided by Michigan Tech Dining Services)
       Advertising
       Support towards the event itself (i.e. comedian, band, DJ, etc.)
       Supplies (a limited amount of funds can be used for decorations or other supplies)
       Prizes (up to $20)
       Other expenses approved through the application


 What funds CAN’T be used for
       Any event where alcohol or other drugs are present (whether or not they are supplied at the event)
       Events charging admission or generating revenue in some other way
       Prizes (exceeding $20)
       Expenses not specified on the application
       Unapproved expenses

Funding Guidelines                                                                                    Page 1 of 2
Advertising requirements

Within your advertisements, whether table tents, posters, or any other form of advertisement, the
following MUST be included:
       *HOWL logo—we will provide; or if the addition of our logo is not possible, list “HOWL (Healthy
       Options for a Wellness Lifestyle)” as a sponsor
       *Michigan Tech logo—we will provide
       Grant disclaimer statement: “This event is funded in part by a grant from the Department of
       Education. However, it does not necessarily represent the policy of the Department of Education,
       and you should not assume endorsement by the Federal Government.”
       Michigan Tech Equal Opportunity Statement: “Michigan Technological University is an equal
       opportunity educational institution/equal opportunity employer.”
    * Logos may not be altered in any way

Approval of all advertisements is required. Please allow at least ten (10) days before you intend to print
and distribute advertisements to leave time for editing. If you would like help creating advertisements or with
printing needs, please contact us at least two (2) weeks in advance.


Preferred days/times of late-night events
       Thursday-Saturday evenings
       Preferably 8 pm-midnight or later
       Events outside of this will still be considered, but preference may be given to those within


Required event follow-up

The following items must be turned in to Counseling and Wellness Services within ten (10) days of the
event date.
        Two (2) hard copies of all advertisements
        Event Summary Form (see attached)
        Copies of all receipts and/or invoices
        Photos of the event, if possible—email to wellness@mtu.edu


Funding Stipulations

If any of the above requirements are not met, funds may be revoked, even if you have already spent them.
Additionally, you may not be eligible to receive future funding.




Funding Guidelines                                                                                    Page 2 of 2
                                Late-Night Alcohol-Free Events
                                           Funding Application
  Complete application must be submitted to Counseling and Wellness Services four (4) – six (6) weeks
  before event date. Approval and amendment process may take up to two (2) weeks. Please print legibly.

  Group or Organization: ________________________________________________________________
  Contact person: _______________________________________ Email: _______________ @mtu.edu
  Amount requested: ____________ Event Date: ____________ Location: ______________________
  Event Start Time: __________          Event End Time: __________             Projected attendance: ______
  Event title: __________________________________________________________________________


  Describe event. Include the following: Target audience, goals, activities, how event pertains to the purpose
  of this funding.
  _____________________________________________________________________________________
  _____________________________________________________________________________________
  _____________________________________________________________________________________
  _____________________________________________________________________________________
  _____________________________________________________________________________________
  _____________________________________________________________________________________
  _____________________________________________________________________________________


  How do you plan to keep your event alcohol-free? How likely/unlikely would participants be to bring in
  alcohol? How can you control for this? What measures will be in place to prohibit alcohol at your event?
  _____________________________________________________________________________________
  _____________________________________________________________________________________
  _____________________________________________________________________________________
  _____________________________________________________________________________________


  Describe funding request. Specify amounts being requested for what purposes. A list is sufficient. Attach
  all quotes and invoices used to generate these estimates—these are REQUIRED.
  _____________________________________________________________________________________
  _____________________________________________________________________________________
  _____________________________________________________________________________________
  _____________________________________________________________________________________

Funding Application                                                                                 Page 1 of 2
  Describe advertising plan. What modes of advertising will be used in what locations?
  _____________________________________________________________________________________
  _____________________________________________________________________________________
  _____________________________________________________________________________________
  _____________________________________________________________________________________

  Which versions of the HOWL and Michigan Tech logos will be used?  Color                                         Black and white
      Remember: You are required to use both the Michigan Tech Equal Opportunity Statement and grant
      disclaimer on all advertisements (see guidelines).

  Will you be requesting the help of HOWL Students for your event? If so, please indicate how many
  people are needed for what purposes. Check all that apply.
          No help needed
          Creating advertisements
          Printing advertisements
          Set-up ______
          Clean-up ______
          During event/other (explain) ________________________________________________________
      Note: A HOWL representative may attend your event even if help is not requested.

  Receiving Funds:
  University policy prevents us from providing funds up-front. Instead, they require us to do reimbursement
  only or pay for services and supplies with a department credit card. When paying for on-campus services, we
  will provide you with an index number to use. If you are purchasing items or services off-campus and do not
  wish to wait for reimbursement or do not have the funds to use up-front, please work with us to make
  purchase arrangements.

  By signing this application, I hereby acknowledge that I understand and agree to the conditions of the HOWL
  funding guidelines for late-night alcohol-free events as stated above. I also acknowledge and accept that any
  failure to adhere to the stipulations of this agreement may impact the status of our funding reward and future
  funding consideration.

  ____________________________________________________________________________________
  Print Name                          Signature                                 Date
  - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Office Use Only - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - -
  Date received: ________________________                            Received by: ________________________________

          □ Approved                            □ Approved with amendments                                 □ Not approved
  Explanation: __________________________________________________________________________
  _____________________________________________________________________________________
  _____________________________________________________________________________________
  Amount being funding: __________________     Date Approved: ______________________________
  Date Contacted: ________________________     Contacted By: _______________________________


Funding Application                                                                                                         Page 2 of 2
                               Late-Night Alcohol-Free Events
                                          Event Summary Form
 Submit the Event Summary Form within ten (10) days of the event date. Please print legibly.

 Group or Organization: ________________________________________________________________
 Contact person: _______________________________________ Email: _______________ @mtu.edu
 Event Date: ____________ Event title: _________________________________________________
 Estimated number of participants: __________________________


 State the total amount of funds used, and what they were used for. Include copies of receipts/invoices.
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________


 Describe the overall impression/reception of the event.
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________

 What do you think participants gained from the event?
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________



Event Summary Form                                                                                 Page 1 of 2
 What aspects of the event went well or better than expected? If you were planning this event again, what
 might you have done differently? What could have made the event better?
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________
 _____________________________________________________________________________________


 Included with this Event Summary Form
      Two (2) hard copies of all advertisements
      Copies of all receipts and/or invoices
      Photos of the event, if possible—email to wellness@mtu.edu

 By signing this Event Summary Form, I hereby acknowledge that the conditions of the HOWL funding
 guidelines for late-night alcohol-free events have been met, and that funding has been spent according to the
 approved application.



 ____________________________________________________________________________________
 Print Name                          Signature                                 Date


 ----------------------------------------------------------Office Use----------------------------------------------------------------
 Date received: ____ /____ /____                                  Received by: _____________

 Are the following included?
    □ Two copies of advertisements                    □ Copies of all receipts/invoices                □ Photos emailed?


Event Summary Form                                                                                                      Page 2 of 2

				
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