2009 Dolphins Handbook by ashrafp

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									  Strathmore Bel Pre
       Dolphins
Swim Team Handbook

    2009 Season
                 Strathmore Bel Pre Dolphins 2009 Handbook




                                PREFACE


This handbook is provided to familiarize the Strathmore Bel Pre Dolphins Swim
Team members and their families with the history, goals, policies and procedures
of the Strathmore Bel Pre Swim Team Association, Inc., and the Strathmore Bel
Pre Dolphins Swim Team. We further believe that it is an excellent source of
information and clarification for interested families.


                                The Board of Governors,
                                Strathmore Bel Pre Swim Team Association, Inc.
                          Strathmore Bel Pre Dolphins 2009 Handbook


                                             CONTENTS

Subject                                                                                                   Page

A. Philosophy ..................................................................................................1
B. League Affiliation ........................................................................................1

C. Team History * ............................................................................................2

D. Strathmore Bel Pre Swim Team Association *............................................6

E. Coach, Swimmer & Parent Responsibilities .............................................10

F. Team Membership....................................................................................12

G. Meet Organization ....................................................................................13

H. Participation in Meets ...............................................................................14

I. Practice ....................................................................................................19

J. Awards ....................................................................................................19

K. Memorial Meet .........................................................................................21

L. Season Scheduling Guidelines .................................................................22

M. Volunteer Position Descriptions ................................................................24

Bylaws of the Strathmore Bel Pre Swim Team Association, Inc. ...................27



(* - Indicates information in that section has been revised/updated for 2009)
Strathmore Bel Pre Dolphins 2009 Handbook
                    Strathmore Bel Pre Dolphins 2009 Handbook


A.    PHILOSOPHY
The Strathmore Bel Pre Swim Team Association, Inc. (SBPSTA) represents the
interests of, and sponsors the Strathmore Bel Pre (SBP) Dolphins Swim Team.
The philosophy of the SBPSTA and the SBP Dolphins Swim Team is the same
as that of the Prince-Mont Swim League, in which the team is a competing
member. That philosophy is to develop in the children affected by this program:
           A love for the sport
           Advanced aquatic skills
           Teamwork
           Principles of good sportsmanship
The SBP Dolphins Swim Team provides summer swimming activities for the
novice and summer-only swimmer, as well as the year-round competitive athlete.
These activities are provided with the hope that swimmers will:
     1. Participate in activities: The team attempts to provide schedules that
        include appropriate competitive swimming opportunities for all team
        members.
     2. Strive for excellence: The team encourages everyone; swimmers,
        coaches, and parents, to put forth their best effort at all times. As a team,
        we field our best possible swimmers in all competitions within the rules of
        eligibility.
     3. Develop and refine skills: The team provides competent coaches who will
        endeavor to refine and advance the swimming techniques of each
        swimmer.
     4. Have fun: We believe that enjoyment comes from meeting and making
        friends, having pride in swimming for the team, and cheering for
        teammates. We emphasize friendly competition, good sportsmanship,
        safety, working together to uphold a high standard of excellence, and
        sharing out-of-the-pool social experiences.



B.    LEAGUE AFFILIATION
From 1969 to 1972, the SBP Dolphins Swim Team swam independently against
many area teams.
Starting with the 1973 season, the team has been affiliated with the Prince-Mont
Swim League (PMSL). The PMSL consists of over thirty teams located in
Montgomery, Prince George's, Howard, Charles, and Anne Arundel counties in
Maryland, and in the District of Columbia.
PMSL Teams are ranked and separated into divisions, with the strongest teams
in the "A" Division and the weakest teams in the "G" Division. This is done to
ensure balanced competition in dual meets within each division.

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Team seeding within a division in the PMSL is based on the times swum by the
swimmers of each team in the previous year.
Swimmers, parents, coaches, officials, and spectators are expected to adhere to
the PMSL Code of Ethics (see the Foreword in the PMSL Handbook) and the
PMSL rules for swimming competition, including the spirit and intent as set forth
in the PMSL Handbook.
The official SBPSTA and SBP Dolphins Swim Team representative to the PMSL
is appointed by the President of the SBPSTA. The representative serves as a
member of the PMSL governing body, which has full authority to act for and on
behalf of the league and all its member teams. The representative coordinates
the PMSL activities with the SBPSTA and SBP Dolphins Swim Team, and acts
as the liaison between the team and the PMSL officials.
The SBPSTA pays annual membership dues to the PMSL.



C.   TEAM HISTORY
William Johnson, a former community member, provided the initial impetus for
the creation of the swim team. Organizing youngsters from the community,
Johnson and several other adults, most notably John Gallogly, put together a
loose-knit bunch of swimmers who had a lot of talent. They called themselves
the Dolphins, and they swam against other organized teams in the area. In
1973, the team applied for and gained membership in the PMSL. The Dolphins
were seeded last in "F" Division...the last of 36 teams in the league.
Gallogly served as the first president of what was originally known as the Parents
Club. In 2007 the Parents Club incorporated, and is now known as the
Strathmore Bel Pre Swim Team Association, Inc. (SBPSTA). Subsequent
presidents of the Parents Club were: Herb Martinson – 1976 to 1984; Dave
Smith – 1985; John Kominski – 1986 to 1987; George Usher – 1988 to 1989;
J.D. Williams – 1990 to 1991; Charlie Yetter – 1992 to 1993; Steed Edwards –
1994 to 1997; Jan Wisor – 1998 to 1999; Beverly and Steve Jennison served as
Co-Presidents – 2000 to 2001; and John Bogasky – 2002 to 2007. The current
president of the SBPSTA is Paul Stagnitto.
The Dolphins came into prominence in the PMSL beginning with the 1982
season. In that year the team won the "B" Division by swimming undefeated in
all dual meets, and then winning the Divisional Meet.
In subsequent years, 1983 to 1991, the team won the "A" Division title every
year. During this time, the Dolphins were undefeated in dual meets, and they
won all but one divisional championship. After eleven years of PMSL
dominance, the team was finally beaten by a very strong Belair Swim and
Racquet club on July 18, 1992. That ended a string of 50 straight victories. At
the All-Star Meet in Cheverly that year, the Dolphins unmatched swimming
prowess was recognized by the PMSL, when it presented the team with a special


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                   Strathmore Bel Pre Dolphins 2009 Handbook


plaque. This plaque is proudly displayed to this day in the team’s trophy case at
the Strathmore Bel Pre Pool.
The first meet of the 1993 season against Belair Bath and Tennis was the 100th
PMSL dual meet for the Dolphins. The team marked the occasion by parading
into the BBT pool with balloons saying "SPB 100th Dual Meet" and promptly went
to work winning the meet by forty points...starting on its way to another
undefeated season...and eventually the "A" Division championship.
In 2001, the team seriously considered moving to the Montgomery County Swim
League (MCSL). After a season-long period of consideration, including a
presentation by an MCSL representative, the team voted by a 2-1 majority to
remain in the PMSL.
The late 1990s and early 2000s were rebuilding years for the team. In 2004, the
team fell to “C” Division for the first time in 24 years. They were seeded last in
“C” Division and had nearly fallen to “D” Division for the first time since the team’s
early years. This milestone marked the beginning of the team’s resurgence!
Beginning with that season, the Dolphins went undefeated in 2004 winning “C”
Division, undefeated in 2005 winning “B” Division, and 4-1 in 2006 placing 2nd in
“A” Division. This period marked the fastest standings climb in Dolphins history.
In 2007 the Dolphins record was 2-3, placing 5th in “A” Division. In 2008 the
Dolphins had an impressive record of 4-1 in the PMSL “A” Division.

                       ..................

The following pages present the team’s performance record from 1973 to the
present, and the names of the people who have been coaches of the team from
1969 to the present.




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        SBP Dolphins Seedings & Results - 1973 to Present
                    (* = SBP Dolphins hosted Divisionals)
                                                       Division   Division
Season       Division        Seed      Wins/Losses
                                                        Meet      Standing
 1973           F              6            2-3             NA       4
 1974           F              2            3-1             NA       3
 1975           C              2            5-0             NA       1
 1976           B              1            3-2             NA       2
 1977           B              1            1-4             NA       5
 1978           C              3            0-5             NA       6
 1979           C              5            4-1             NA       3
 1980           B              6            2-3             NA       4
 1981           A              6            3-2             NA       3
 1982           B              2            5-0             1        1
 1983           A              1            5-0             1        1
 1984           A              1            5-0             1        1
 1985           A              1            5-0             2        1
 1986           A              1            5-0             1        1
 1987           A              1            5-0             1        1
 1988           A              1            5-0             1        1
 1989           A              1            5-0             1        1
 1990           A              1            5-0             1        1
 1991           A              1            5-0             1        1
 1992           A              1            4-1             2        2
 1993           A              2            5-0             2        1
 1994           A              1            4-1             4        2
 1995           A              2            5-0             1        1
 1996           A              1            1-4             4        5
 1997           A              5            2-3             5        5
 1998           A              5            1-4             6        6
 1999           A              6            0-5             6        5
 2000           B              5            3-2             5        4
 2001           B              4            2-3             3        5*
 2002           B              5            2-3             3        4*
 2003           B              5            1-4             6        5
 2004           C              6            5-0             1        1
 2005           B              3            5-0             1        1*
 2006           A              6            4-1             2        2
 2007           A              2            2-3             4        5*
 2008           A              5            4-1             4        2
 2009           A



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                Strathmore Bel Pre Dolphins 2009 Handbook


         SBP Dolphins Coaches From 1969 To The Present
Season        Head Coach(es)                        Assistant Coaches
                                  Pre-League Period
1969          Not Available                    Not Available
1970          Bill Snyder                      Not Available
1971          Not Available                    Not Available
1972          Pam Dickson, Tony Sintetos
                             Prince-Mont Swim League
1973          Tony Sintetos                    Not Available
1974          Ron Greenbaum                    Not Available
1975          Martha Reed                      Ivy Eckles
1976          Lisa Papa                        Ivy Eckles
1977          Lisa Papa                        Not Available
1978          Tim Clements                     Lee Shackelford, Jim Hogan
1979          Tim Clements                     Lee Shackelford
1980          Tim Clements                     Nelson Pingitore
1981          Mark McDowell                    Kirk Wood
1982          Kirk Wood                        Ann Tucker, Steve Kutner
1983          Bob Lockerby                     Scott Martinson
1984          Scott Martinson                  Kevin Cocoran
1985          Kevin Corcoran                   Lisa Collins
1986          Donna Gregory                    Terry Kominski
1987          Doug Wasson                      Terry Kominski
1988          Mike Clesner, Terry Kominski
1989          John Michael Griesbauer          Conroy Zien
1990          Ben Radloff                      Jen May
1991          Ben Radloff                      Cory Oppenheim
1992          Ben Radloff                      Greg Cohen, Ruth Kominski
1993          Terry Kominski                   Kerry Shahan, Susan LaFond
1994          Terry Kominski                   Kerry Shahan, Susan LaFond
1995          Terry Kominski                   Susan LaFond, Erin McKenna
1996          Terry Kominski                   Susan LaFond, Erin McKenna
1997          Terry Kominski                   Susan LaFond, Phil Kominski
1998          Terry Kominski                   Susan LaFond, Phil Kominski
1999          Terry Kominski                   Susan LaFond, Janice Horvath
2000          Terry Kominski                   Susan LaFond, Shannon Miller
2001          Terry Kominski                   J. Edwards, Amy Kominski
2002          Terry Kominski                   J. Edwards, Amy Kominski
2003          Terry Kominski                   Amy Kominski, Sarah Bechtol
2004          Terry Kominski                   Amy Kominski, Christina Bogasky
2005          Terry Kominski                   Kyle Wisor, Christina Bogasky
2006          Terry Kominski                   Sarah Bechtol, Christina Bogasky
2007          Terry Kominski                   Sarah Bechtol, Christina Bogasky & Erica Bechtol



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Season            Head Coach(es)                 Assistant Coaches
2008              Terry Kominski                 Sara Bechtol, Erica Bechtol & Julie Pinero

2009              Terry Kominski                 Sara Bechtol, Julie Pinero & Joanna Ladas




D.     Strathmore Bel Pre Swim Team Association, Inc.
The Strathmore Bel Pre Swim Team Association, Inc. (SBPSTA), formerly known
as the Parents’ Club, is an organization of parents and guardians whose children
are SBP Dolphins Swim Team members. Within a context of safety and good
sportsmanship, the SBPSTA:
     1. Encourages youngsters to develop their swimming skills and their interest
        in competitive swimming;
     2. Provides the structural and financial basis which supports the swim team;
     3. Operates in accordance with the Bylaws that have been established and
        approved by the membership; and
     4. Elects its officers in accordance with these Bylaws.
Apart from a common interest in children’s swimming, the SBPSTA seeks to
foster a social environment among its members. We attempt to provide
occasional gatherings or evening activities for ourselves. Sometimes the
SBPSTA organizes family outings. Although our children’s athletic efforts are a
common interest to us all, we also are neighbors and enjoy spending time
together.
The SBPSTA Bylaws are included as an attachment to this handbook.
The SBPSTA has four elected officers: the President, Vice-President, Treasurer
and Secretary.
The SBPSTA Board of Governors, made up of the 4 elected officers, the “A”
Meet and “B” Meet Managers and the team’s Head Coach, is responsible for
organizing all Dolphins Swim Team events and for choosing the Dolphin’s
coaches.
The Dolphins are strong today with a rich history thanks to the leadership
provided by the many individuals who have volunteered over the years to serve
on the former Parent’s Club and the current SBPSTA.
The following pages present the Dolphins Parent’s Club officers from 1969 to
2007, and the SBPSTA officers from 2008 going forward.




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                                    SBP Dolphin’s Parent’s Club Officers
                                                            1969-2007
Year      President      Vice-President        Treasurer          Secretary      A Meet Manager           B Meet Manager
                                                      Pre-League Period
1969   John Gallogly
1970   John Gallogly
1971   John Gallogly
1972   John Gallogly
                                                   Prince-Mont Swim League
1973   John Gallogly                                                          John Gallogly
1974   John Gallogly                                                          Elaine Deiter
1975   John Gallogly                                                          Elaine Deiter
1976   Herb Martinson                                                         Elaine Deiter
1977   Herb Martinson                                                         Elaine Deiter
1978   Herb Martinson                                                         Elaine Deiter
1979   Herb Martinson                                                         Elaine Deiter
1980   Herb Martinson                                                         Eliot & Barbara Cohen
1981   Herb Martinson                                                         Eliot & Barbara Cohen
1982   Herb Martinson                                                         Eliot & Barbara Cohen    Bev Collins??
1983   Herb Martinson                                                         Eliot & Barbara Cohen    Bev Collins??
                                                                              George & Barbara
1984   Herb Martinson                                                                                  Connie & Bob Lynch
                                                                              Usher
                                                                              George & Barbara
1985   Dave Smith                                                                                      Connie & Bob Lynch
                                                                              Usher
                                                                              George & Barbara
1986   John Kominski    J.D. Williams                                                                  Connie & Bob Lynch
                                                                              Usher
1987   John Kominski    J.D. Williams       Linda McKenna      Patty Coyle    Barbara Usher & Dinnie   Connie & Bob Lynch




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                                           Strathmore Bel Pre Dolphins 2009 Handbook




                                       SBP Dolphin’s Parent’s Club Officers
                                                              1969-2007
Year       President     Vice-President         Treasurer           Secretary         A Meet Manager            B Meet Manager
                                                                                   Martinson
                                                                                   Barbara Usher & Dinnie
1988   George Usher     Herb Martinson       Linda McKenna       Patty Coyle                                Connie & Bob Lynch
                                                                                   Martinson
                                                                                   Barbara Usher & Dinnie
1989   George Usher     Herb Martinson       Kay Katz            Connie Lynch                               Connie & Bob Lynch
                                                                                   Martinson
1990   J.D. Williams    John Kominski        Kay Katz            Connie Lynch      Connie & Bob Lynch       J.D. Williams
1991   J.D. Williams    John Kominski        Barbara Eaton       Sue Thomas        Connie & Bob Lynch       J.D. Williams
                                                                                                            J.D. Williams & Sharon
1992   Charlie Yetter   Steed Edwards        Barbara Eaton       Sue Thomas        Connie & Bob Lynch
                                                                                                            Edwards
1993   Charlie Yetter   Steed Edwards        Patty Coyle         Elizabeth Bogle   Connie & Bob Lynch       Sharon & Steed Edwards
1994   Steed Edwards    Greg Praske          Patty Coyle         Elizabeth Bogle   Connie & Bob Lynch       Sharon Edwards
1995   Steed Edwards    Jay Billie           Pam Earl            Sara Pullen       Connie & Bob Lynch       Sharon Edwards
1996   Jay Billie       Winnie Holbrooke     Pam Earl            Sara Pullen       Steed & Sharon Edwards   Elesa Miller & ???
1997   Jay Billie       Winnie Holbrooke     Dave Pullen         Kathy Schmiech    Steed & Sharon Edwards   Sharon Edwards
1998   Jan Wisor        Nancy Williams       Dave Pullen         Kathy Schmiech    Steed & Sharon Edwards   Sharon Edwards
1999   Jan Wisor        Nancy Williams       Dave Pullen         Kathy Schmiech    Steed & Sharon Edwards   Sharon Edwards
       Bev & Steve
2000   Jennison         Elesa Miller         Dave Pullen         Kathy Schmiech    Jerry Wisor              Shelly Bogasky
       Bev & Steve
2001   Jennison         Elesa Miller         Mike Fannon         Kathy Schmiech    Jerry Wisor              Shelly Bogasky
2002   John Bogasky     Nancy Bechtol        Mike Fannon         Kathy Schmiech    Jerry Wisor              Shelly Bogasky
2003   John Bogasky     Nancy Bechtol        Mike Fannon         Kathy Schmiech    Jerry Wisor              Shelly Bogasky
2004   John Bogasky     Nancy Bechtol        Mike Fannon         Kathy Schmiech    Jerry Wisor              Paulette Ladas
2005   John Bogasky     Nancy Bechtol        Mike Fannon         Dan Keating       Jerry Wisor              Paulette Ladas
                                             Mike Fannon &
2006   John Bogasky     Nancy Bechtol                            Dan Keating       Jerry Wisor              Paulette Ladas
                                             Maribel Pinero




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                                            Strathmore Bel Pre Dolphins 2009 Handbook




                                     SBP Dolphin’s Parent’s Club Officers
                                                               1969-2007
Year      President        Vice-President        Treasurer           Secretary      A Meet Manager      B Meet Manager
2007   John Bogasky       Nancy Bechtol       Maribel Pinero      Dan Keating    Mike Fannon         Paulette Ladas

                        Strathmore Bel Pre Swim Team Association, Inc. Officers
                                                           2008 - Present
2008   Paul Stagnitto     Ellen Wesley        Maribel Pinero      Dan Keating    Andrew Ladas        Paulette Ladas
2009   Paul Stagnitto     Ellen Wesley        Maribel Pinero      Dan Keating    Andrew Ladas        Paulette Ladas




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                  Strathmore Bel Pre Dolphins 2009 Handbook


E. COACH, SWIMMER & PARENT RESPONSIBILITIES
1. Coaches.
  a. Coaches should familiarize themselves with the contents of this handbook,
     PMSL rules, and SBP pool rules, and follow the guidelines set forth. Prior
     to the swim season, the coaches and Board of Governors of the
     Strathmore Bel Pre Swim Team Association, Inc. (SBPSTA) will meet to
     ensure mutual understanding of these guidelines.
  b. Coaches are responsible for the swimmers’ training. This includes stroke
     mechanics, endurance, turns, starts, and finishes for all swimmers on the
     team.
  c. Coaches shall keep current records of times swum at all "A" and "B"
     meets, time-trials, and special meets. These records are available for
     review at times specified by the coaches.
  d. Coaches maintain proper safety standards at all practices, meets and
     other swim team functions.
  e. Coaches encourage the active participation of all team members at
     practice.
  f. Coaches prepare meet entries in accordance with PMSL rules.
  g. Coaches are encouraged to post the rosters for all meets at least 24 hours
     before a meet.
  h. Coaches determine the recipients of coaches’ awards and present all
     awards.
  i.   Coaches set a good example for swimmers.
  j.   Pep rallies are an integral part of team spirit and meet preparation. The
       Coaches organize pep rallies at appropriate times.
  k. In cases where coaches make judgmental decisions affecting meet
     participation, every effort must be made to communicate the rationale for
     the decision to the swimmers.
  l.   Coaches should resolve conflicts regarding meet preparation and
       participation in a professional manner. If a satisfactory resolution cannot
       be achieved, the coaches should consult with the Board of Governors of
       the SBPSTA as soon as possible.
  m. Because swimmers vary in skill, endurance, maturity, and the ability to
     seek help, coaches should demonstrate sensitivity at all practices and
     meets. If a question or concern arises about a swimmer's feelings or
     attitudes, coaches should discuss the matter privately with the swimmer
     and the parents.




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                  Strathmore Bel Pre Dolphins 2009 Handbook


2. Swimmers.
   a. Swimmers must be able to swim 25 meters to swim in a meet. Children
      who know how to swim, but cannot yet complete 25 meters, will be placed
      in the Developmental group.
   b. Practice is an integral part of the SBP team. Swimmers with chronic,
      unexcused absences may jeopardize their eligibility to swim.
   c. Swimmers should put forth their best effort at all times.
   d. Team members should be supportive of all other team members.
   e. Swimmers shall treat coaches, officials, and other swimmers with respect.
   f. Swimmers shall communicate in writing, in advance, whenever possible,
      regarding any practices and/or meets that they will miss. Giving notice of
      missing a meet is considerate of both the coaches and other swimmers
      who may be able to participate due to the absence. Swimmers with
      repeated unexcused absences from meets can, at the discretion of the
      coaches, either be disqualified from receiving end-of-season awards or
      receive an award of lesser standing than justified solely by swimming
      results.
   g. Swimmers who have concerns about meet preparation or participation
      should consult first with the coaches and try to reach a solution to the
      problems. If swimmers choose to involve their parents, parents should
      follow the suggestions that follow.
3. Parents.
   a. Parents should familiarize themselves with this handbook, the PMSL
      handbook, and the SBPSTA Bylaws.
   b. Parents join the SBPSTA by paying swim team membership fees. These
      fees underwrite much of their children's participation on the swim team.
      (See other requirements relating to team membership and participation in
      meets.)
   c. Parents should be part of the support system that includes being available
      to serve as officials or support personnel at meets.
   d. Parents should provide support to the swimmers by attending meets and
      other swim team functions as frequently as possible.
   e. Parents should be respectful to and supportive of the coaching staff.
   f. Parents must provide transportation to all away meets.
   g. Parents are encouraged to participate in fund-raising efforts in order to
      meet the needs of the team.
   h. Parents will organize and run the swim team banquet at the close of the
      season.



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                       Strathmore Bel Pre Dolphins 2009 Handbook


    i.   Parents should seek to resolve any concerns they have about meet
         preparation or participation. They should first consult with the coaches,
         and if a satisfactory resolution cannot be achieved, the parents should
         contact/meet with the Board of Governors of the SBPSTA as soon as
         possible.



F. TEAM MEMBERSHIP
1. Requirements. Team membership in the Strathmore Bel Pre Dolphins is a
   privilege. Swimmers must conform to all policies associated with pool and
   team membership. In addition, swimmers must meet the following criteria:
    a. Be registered;
    b. Have paid the registration fee by the due date1; and
    c. Swim at time-trials or, if excused, obtain a set of time-trial times for the
       events in which they want to swim. (See Section H.2.)
    Swimmers who do not meet all of the above criteria will not be considered
    members of the team and, consequently, will not be allowed to participate in
    any team events.
2. Roster Affiliation. PMSL requires member teams to submit a roster one week
   before the start of the season and at any later times when changes are
   needed. Swimmers’ names must be on the roster in order to participate in a
   PMSL meet.
3. Roster Guidelines. The roster will be maintained in the following manner:
    a. When all of the requirements in Section F.1., above, are met, swimmers
       will be added to the roster which is submitted to the PMSL.
    b. A completely new roster will be created each year. No one will be
       automatically carried over onto a new roster.
    c. Swimmers, who want to join the team after the season has started,
       whether or not they were previously on the team, will have to meet the
       requirements in Section F.1.
    d. "B” Meets and special meets will have the same roster requirements as
       PMSL “A” Meets.
4. Dismissal. Participation, teamwork and good sportsmanship are important
   to the team. Swimmers who are negligent in these areas will be counseled by
   the coaches, their parents will be notified, and in extreme cases, they will be
   asked to leave the team by the Board of Governors of the SBPSTA.


1
 Registration fees are typically due before the first swim meet. In recent years trial memberships have
been offered for new swim team families where the registration fee is due by July 1.

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G. MEET ORGANIZATION
1. “A” and “B” Meets
   a. "A" Meets. The swim meets of the PMSL usually are scheduled on
      Saturdays at 8:30 am, and they end at approximately 12:00 noon. These
      meets generally are referred to as "A" Meets. Selection of swimmers for
      participation in these meets is based on performance (See Section H.)
   b. "B" Meets. In addition to the "A" Meet schedule, a series of meets is
      organized for swimmers not qualifying for "A" Meet events. These meets
      usually are held on Wednesday evenings and are referred to as "B"
      Meets. They are not necessarily part of the PMSL but are organized with
      other teams in the local area. Every effort is made to provide a complete
      schedule of "B" Meets. These meets are considered developmental
      meets in which swimmers can experience the enjoyment of healthy
      competition and improve their swimming ability. Qualifications for "B" Meet
      swimmers are discussed in Section H.
2. Meet Manager. Meets are organized by the home meet manager(s). The
   meet manager is responsible for all aspects of the meet organization except
   the selection of the swimmers and the events they swim. In particular, the
   meet manager is responsible for seeing that the meet runs smoothly,
   communicating the results of the meet to each team in the division and to the
   PMSL, and obtaining qualified officials required to run the meet. In addition,
   the meet manager is responsible for posting the meet results.
3. Meet Officials. Approximately 30 officials are required to run a swim meet.
   They are provided by the home and visiting teams according to the PMSL
   rules. The head official is the referee who is responsible for the conduct of
   the meet and is in charge of all other officials, including: starter, stroke and
   turn judges, head timer, head judge, clerk of course, timers, sweep (place)
   judges, announcer, and scorers, as specified in the PMSL Handbook.
   Parents of swimmers are strongly encouraged to learn the officials' duties and
   help run the meets. Without parent participation as officials, it is impossible for
   meet to be held.
4. Parent Volunteers. In addition to acting as officials at meets, parents will be
   scheduled to help the meet manager prepare the pool before the meets,
   usually the evening before, by assisting, for example, in the removal of
   ladders from the pool, setting up back stroke flags, preparing the public
   address system, arranging the seating for the teams and spectators, and
   installing lane ropes, among others. Similarly, the assistance of parent
   volunteers will be scheduled for the conclusion of the meet to restore the pool
   for general use. It is always the responsibility of the home team to prepare
   the pool and to clear the pool area after the meet.
5. Heat Philosophy. The Dolphins Swim Team always tries to arrange as many
   heats as possible. This has been our tradition -- it is our reputation. In "A"

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   Meets, however, the number of heats in any event is limited by the rules of
   the PMSL. Occasionally, meet managers agree to provide additional heats.
   This agreement is established prior to the day of the meet in accordance with
   current PMSL rules. The fastest swimmers are seeded in the final heat; and
   in all heats, lanes are assigned according to seed time. (See the PMSL
   Handbook, Rules for Swimming Competition.) In "B" Meets, heats are
   scheduled to accommodate the number of swimmers in each event.
6. Meet Philosophy. The team philosophy for selecting swimmers for the "A"
   Meets is that the fastest swimmers are chosen. The reasons for this include
   the following:
   a. It is an important aspect of our team to always do our best (in swimming,
      "best" is measured by time); and
   b. It is an earned right of the best (fastest) swimmers to represent the
      Dolphins in "A" Meets.
   Swimmers are limited by PMSL rules to participate in a maximum of three
   individual events in any one meet. So, the actual selection of the swimmers
   for each event is at the discretion of the coaches within the framework of the
   team philosophy.



H. PARTICIPATION IN MEETS
1. Preface. A swimmer’s ranking for any event, except relays, in a meet is
   determined before the meet, and all times swum before the meet are
   included in the determination (see Section H.3., below). For relays, see
   Section H.7., below.
2. Time Trials. A formal time trial is held one week before the first "A" Meet. It is
   called the "Blue-White Meet", after the team’s colors.
   Time trials are a warm-up for both swimmers and parents in anticipation of
   the up-coming swim season. They take on special importance for the
   swimmers, however, because the times swum at this meet are used to
   determine eligibility for the first meet and possibly subsequent meets.
   In order for swimmers to be ranked (see Section H.3., below, for the definition
   of the term "ranked") on the team, each swimmer must swim at time trials all
   events she or he intends to compete in during the season. After initial times
   are obtained in time trials, all subsequent official times are compared to
   determine ranking, and therefore, meet eligibility.
   If a swimmer does not have a recorded time from time trials for an event, she
   or he will not be able to swim that event in any "A" Meets or "B" Meets.
   Times from previous seasons or winter competition will not be allowed,
   because there is no indication, from the team’s point of view, that the



                                        - 14 -
                   Strathmore Bel Pre Dolphins 2009 Handbook


   swimmer can still swim those times. In addition, "B" Meets may not be used
   to obtain time-trial times.
   Some swimmers will not be able to attend time trials. Swimmers will be
   excused if they are injured, ill, have a work, school or other prior commitment,
   or are out of town. Every effort should be made to notify the coach if a
   swimmer cannot attend time trials.
   For those who are excused from time trials or are disqualified in a time-trial
   event, the following methods of obtaining initial, official times are provided:
   a. EXPERIENCED SWIMMERS (those who have swum competitively for the
      Dolphins in the past) must participate in “ad hoc” time trials to obtain their
      official times. The scheduling of these time trials shall be at the discretion
      of the head coach. These swimmers may not swim in any meet (either "A"
      or "B") until such times are obtained. The SBPSTA will assist in providing
      a full complement of officials at these "ad hoc" time trials.
   b. NEW SWIMMERS (those who have not swum legally in a stroke or have
      joined the team after the Blue-White Meet, and have not swum
      competitively for the Dolphins before) may be entered in a "B" Meet with
      an "exhibition" entry. Such exhibition entries will not be eligible for
      individual awards (i.e., ribbons) or to score points for the team in that
      meet. Exhibition entries will always be seeded after all swimmers with
      valid time-trial times. Further, it is recommended that coaches not include
      in their exhibition entries any swimmers who have not shown any ability to
      swim a stroke legally.
3. Rankings. At the beginning of the swim season, no swimmer has a ranking.
   Times established in other venues are not recognized by the SBP Dolphins
   Swim Team. Dolphins’ team rankings, sometimes called placement or
   seeding, are established initially during the time trials held prior to the season
   and updated as swimmers register additional times in team-sanctioned time
   trials or meets.
   Rankings are established within each age group and stroke, and are based
   solely on the times registered by the swimmers. For example, a swimmer
   might have a first place ranking in boys 13-14 year-old backstroke, and the
   fifth place ranking in boys 13-14 year-old breaststroke. Rankings often
   change from meet to meet.
   Because swimmers are limited to three individual events per meet, it is not
   unusual for a fourth or fifth ranked swimmer to compete in an "A" Meet event
   in which only the top three swimmers would be expected to compete. This
   happens when higher-ranked swimmers have used up their three-event
   eligibility in other events.
   Because some of the pools that we swim in are not exactly 25 meters long,
   the PMSL has provided a conversion chart to facilitate the recording of times
   in a uniform fashion.



                                        - 15 -
                   Strathmore Bel Pre Dolphins 2009 Handbook


   Examples of rankings:
                        Back          Breast          Fly           Free            IM
    Swimmer P           40.14         45.24          35.20         33.52         1:25.14
    Swimmer Q           37.14         44.24          39.20         35.52         1:28.14
    Swimmer R           39.14         46.24          38.20         40.52         1:38.14
    Swimmer S           38.14         48.24          34.20         42.52         1:26.14


   Ranks based on the above example times:
    Swimmer P             4              2             2              1             1
    Swimmer Q             1              1             4              2             3
    Swimmer R             3              3             3              3             4
    Swimmer S             2              4             1              4             2


4. Alternate Ranking Method. Occasionally, the team ranking system creates
   inequalities among two or more swimmers in an event. An example of this
   can be in a case in which one swimmer, Swimmer X, has earlier established a
   dominant time in a given event, but currently cannot approach that time; and
   another swimmer, Swimmer Y, may be regularly beating Swimmer X in the
   event, but can not beat Swimmer X's earlier rank-establishing time. In such
   cases the coaches will meet with the swimmers and explain to them the team
   philosophy regarding time-based ranking, the need to field the best team in
   each meet, and thus, the need for a swim-off, in this case between Swimmers
   X and Y, to establish a new ranking for the event. A swim-off is a timed,
   head-to-head competition between swimmers under as-close-to meet
   conditions as possible. An alternate ranking resulting from the swim-off will
   be used for the next meet. After that meet, regular ranking procedures will go
   into effect. If inequities still persist, the alternate ranking method will continue
   to be used. In all cases, good sportsmanship and sensitivity will be
   considered in this ranking process. (Note: the team has not used this method
   in recent years because the “A” Meets have been allowed extra heats, so
   more swimmers have the opportunity to swim.)
5. "A" Meets. Swimmers will be seeded according to their ranking. Those
   selected to swim in the upcoming "A" Meet will be determined by heat
   availability and by the coaches’ selection of swimmers for events. A swimmer
   may swim in up to three individual events plus a relay. PMSL rules allow for
   two heats in most events, and up to three heats in freestyle events.




                                         - 16 -
                  Strathmore Bel Pre Dolphins 2009 Handbook


   For example:
   Swimmer A - ranked #1          Swimmer D - ranked #4
   Swimmer B - ranked #2          Swimmer E - ranked #5
   Swimmer C - ranked #3          Swimmer F - ranked #6
   For the fastest seed, assume Swimmer A is entered.
   Assume Swimmer B is on vacation.
   Assume Swimmer C has already been entered in three events and cannot
   swim in this event.
   Assume Swimmers D, E and F have not exhausted their eligibility.
   Swimmers A, D and E will be entered in this event.
   If there are more swimmers available, they could be in the second heat.


6. "B" Meets. A swimmer will not be eligible to swim in an event of a "B" Meet if
   the swimmer is ranked (see Section H.3., above, for the definition of "ranked")
   in the top three for that event. Because every swimmer will have a time for
   every event she or he swims (see Section H.2., above, on time trials), each
   swimmer will have a team rank in those events, and this alone will determine
   "B" Meet eligibility.
   Placing in "A" Meets will not preclude swimmers from swimming in "B" Meets
   (see Swimmers D and E in the previous example).
   Examples of "B" Meet eligibility:
           Swimmer W                                     Swimmer X
Rank     Stroke B-elig.      Score              Rank   Stroke B-elig.    Score
 3        Free   No           n/a                1      Free   No         n/a
 1        Back   No           n/a                3      Back   No         n/a
 2       Breast  No           n/a                2     Breast  No         n/a
 2         Fly   No           n/a                6       Fly   Yes        Yes
 1         IM    No           n/a                4       IM    Yes        Yes

           Swimmer Y                                     Swimmer Z
Rank     Stroke B-elig.      Score              Rank   Stroke B-elig.    Score
 3        Free   No           n/a                5      Free   Yes        Yes
 1        Back   No           n/a                3      Back   No         n/a
 4       Breast  Yes          Yes                4     Breast  Yes        Yes
 5         Fly   Yes          Yes                4       Fly   Yes        Yes
 4         IM    Yes          Yes                4       IM    Yes        Yes




                                       - 17 -
                  Strathmore Bel Pre Dolphins 2009 Handbook


   Explanation of examples:
      Swimmer W: Because this swimmer currently is ranked in the top three in
      all strokes, he or she is not eligible to swim in an up-coming "B" Meet.
      Swimmer X: This swimmer currently is ranked in the top three in free,
      back and breast strokes and therefore is ineligible to swim those strokes in
      an upcoming "B" Meet. However this swimmer can swim fly and IM at a
      “B” Meet.
      Swimmer Y: This swimmer currently is ranked in the top three in two
      strokes and is ranked lower than that in the other three strokes. He or she
      is eligible to swim the three lower-ranked strokes in an up-coming "B"
      Meet and may score points and be awarded ribbons for those events.
      Swimmer Z: This swimmer currently is ranked in the top three in one
      stroke only and is ranked lower than that in the other four strokes. He or
      she is eligible to swim three of the four lower-ranked strokes in an up-
      coming "B" Meet and may score points and be awarded ribbons for these
      events.
      NOTE: Where "B" Meets are swum under another team’s rules, those
      rules may act to eliminate swimmers who are otherwise eligible under the
      SBP Dolphins Swim Team guidelines set out above.

7. Relay Events. Participation in a relay event will be determined solely by the
   coaches.
   Usually in the graduated relays, the highest ranked freestyle swimmer in an
   age group (at the time of the relay) will swim on the first (A) relay team. The
   second highest ranked freestyle swimmer in that age group will swim on the
   second (B) relay team. The third highest ranked freestyle swimmer in that
   age group will swim on the third (C) relay team.
   Generally, in the 8 & Under freestyle relays, the two top performing boy
   freestyle swimmers and the two top performing girl freestyle swimmers
   (based on performance at that meet) will swim on the first (A) relay team.
   The next two top performing boy freestyle swimmers and the next two top
   performing girl freestyle swimmers will swim on the second (B) relay team,
   and similarly for the third (C) relay team. Therefore, the six top performing
   boys and girls will be able to swim in the 8 & Under relay.
   Coaches, however, may move swimmers around (on and off relay teams) at
   their discretion. The coaches, in the interest of fairness, must be able to
   explain their decisions (e.g., better split times in previous relays, recent injury,
   better time that day, moving swimmers to improve the chances for a 1-2
   sweep) , and they should communicate those decisions and the reasons to
   the swimmers before the relay. The coaches’ decision, however, is final.
   Only swimming-related criteria should be used to finalize the make-up of the
   relay teams.



                                         - 18 -
                  Strathmore Bel Pre Dolphins 2009 Handbook


   There is one exception to this guideline: PMSL rules dictate that a relay
   team that qualifies at the Divisional Meet for the All-Star Meet will remain
   intact unless there are reasons for a swimmer not participating, such as
   illness, injury, or being out-of-town.



I. PRACTICE
1. Schedule. Practice schedules are determined by the coaches.
2. Attendance/Behavior. Coaches will pay attention to attendance and behavior
   and may disallow swimmers from competing in meets if attendance or
   behavior is deemed unsatisfactory. The coaches will notify the parents if this
   situation occurs.
3. Philosophy.
   a. Minimum requirements -- a child must be able to swim 25 meters before
      he or she will be allowed to attend practice. The coaches are responsible
      for making this judgment. Children who know how to swim, but cannot
      complete 25 meters, will practice with the Developmental group to work on
      endurance.
   b. Practice is the time for the swimmers’ training. This includes improving
      stroke mechanics, endurance, turns, starts, and finishes for all swimmers
      on the team.
   c. Older swimmers may be requested by the coaches to assist with the
      practice(s).


J. AWARDS
1. Banquet. At the end of the season banquet, awards are presented to
   swimmers who are considered to have made major contributions to the
   swimming success of the team or to team spirit. The awards, in the form of
   trophies, are given in two categories: swimming excellence and coaches'
   awards.
   a. Swimming Excellence. The swimming awards are given in each of the
      five age groups for both boys and girls for the first, second, and third most
      "award points" earned by the swimmers in each group. In addition, a
      "Swimmer of the Year" award is given to the top boy and top girl swimmer,
      from any age group, who has earned the most "award points". Only
      individual performance results from the "A" Meets and the Divisional Meet
      are used to determine who receives these awards. In the case of a tie,
      duplicate awards will be given. Awards are tallied according to the places
      achieved in an individual event as follows:
      Dual Meet: 1st place = 5 points; 2nd place = 3 points; 3rd place = 2
      points; and 4th place = 1 point.

                                       - 19 -
                 Strathmore Bel Pre Dolphins 2009 Handbook


      Divisional Meet: 1st place = 7 points; 2nd place = 5 points; 3rd place = 4
      points; 4th place = 3 points; 5th place = 2 points; and 6th place = 1 point.

      "Award points" are earned according to the place finish of the swimmer.
      These points have nothing to do with the number of points earned for the
      team in a meet although in some cases, the numbers may match. For
      example, Swimmer J finishes fourth in an event, but two other swimmers
      from SBP finish ahead. For dual meet scoring, Swimmer J scores no
      points for the team, but for award scoring, Swimmer J earns one point.
      Conversely, Swimmer K finishes fifth in an event, but only one other SBP
      swimmer from our team finishes ahead. For dual meet scoring, Swimmer
      K scores one point for the team, but for award scoring, Swimmer K scores
      no points.
   b. Coaches’ Awards. Coaches’ awards are awarded at the discretion of the
      coaches and may be given for any suitable reason. The number of these
      awards is determined in consultation with the SBPSTA Board of
      Governors, or their designated representative(s), who have been assigned
      the responsibility of organizing the awards program. Past awards have
      included "B" Swimmer of the Year, most spirited, and most improved and
      most dependable. In addition to the above categories, small trophies or
      patches are presented to every member of the team. A team tradition is to
      present each graduating senior member of the team with a graduation
      award. Most awards are in the form of trophies; the graduation awards
      are usually engraved cups.
2. Ribbons. PMSL rules require ribbons be awarded to the top four finishers.
   The SBPSTA, in its desire to encourage and reward swimmers, presents
   ribbons to additional finishers.
3. Swimmer of the Week. The award of “Swimmer of the Week” is given each
   week by the coaches to recognize outstanding effort. Criteria include
   attendance at all practices that week, practice and meet performance and
   general conduct.
4. Other Awards. From time to time, other awards are presented at the swim
   team banquet:
   a. Katie Dorr Inspiration Award. This award is presented to the member of
      the swim team who during the season has exemplified the courage to
      "seize the day". Those considered for this award are usually swimmers
      who are challenged by incapacity or events beyond those that swimmers
      would ordinarily encounter. The award is a small individual plaque and
      the recipient's name inscribed on the large plaque in the trophy case.
   b. Back Seat Driver Award. From time to time, the parents recognize one or
      more parents (not SBPSTA Governors or standing officials) who have
      worked behind the scenes to make the season a success. The recipient's



                                       - 20 -
                  Strathmore Bel Pre Dolphins 2009 Handbook


      name is inscribed on a large plaque which the recipient gets to retain for a
      year before it is returned to the trophy case.
   c. Most Valuable Dolphin Award. This award recognizes the swimmer who
      has gone above and beyond what is expected for the team.
      Characteristics this swimmer displays include exceptional performance,
      team spirit and leadership.
   d. SBP Dolphins Family Award. This award is given to families as
      recognition for outstanding and long-tenured participation on the swim
      team. To qualify, the family must have been affiliated with the Dolphins for
      10 or more years, and one or both of the parents must have served as
      Parents Club/SBTSTA Officers.



K. MEMORIAL MEET
The morning of the last Sunday in June each year is reserved for the annual
Memorial Meet. The meet is held in the memory of Dolphin swimmers and
parents who have passed away. It is a fund raiser for several charities and is
very popular with current and former swimmers, as well as many parents and
friends. Each individual event is only 25 meters – one length of the pool. Relay
teams of four swimmers each swim one length.
The idea of a memorial meet originated with Dolphin coach Terry Kominski and
her sister, Kathy, a former Dolphin. Shortly after their mother died of ovarian
cancer in 1998, they realized she was not the only Dolphin parent or former
swimmer who had passed away. They planned the meet in memory of these
people – to be one that was different from other special meets held during the
summer. They submitted their idea to the Dolphin Parents Club and the officers
of the BPRA. Both organizations approved. This tradition is still being upheld by
the SBPSTA.
Swimmers from all over the area compete. Some are master swimmers and
some are … well … just able to make it across the pool. But it is a fun time and
very rewarding in many ways. The first memorial meet was held on June 28th,
1998. It raised over $1,100 for charities.




                                      - 21 -
                     Strathmore Bel Pre Dolphins 2009 Handbook


L. SEASON SCHEDULING GUIDELINES

The primary driver of the season schedule is the PMSL’s “A” Meet schedule,
which is determined by the date of first “A” Meet. The league determines this
date a year in advance and publishes that date in the current season’s PMSL
handbook which all swim team families receive.
Once the date of the first “A” Meet is determined, the following rules guide the
schedule for the Dolphins’ season. The SBPSTA Board of Governors is free to
vary from these rules as they deem appropriate.

        Event                             Calendar Scheduling Rule
Kickoff Team Meeting      4 PM on the Tuesday after Memorial Day
with Coaches
Start of Afternoon        First Wednesday after Memorial Day
Practices
New Parent’s              6:30 PM on the first Friday after Memorial Day
Orientation
Kickoff Parent’s          7 PM on the first Friday after Memorial Day
Meeting & Swimmer
Registration
PMSL Officials Training Typically occurs on the Saturday 2 weeks before the first “A”
Workshop                Meet. However, the exact date needs to be confirmed with
                        the League each year
Ice Cream Social          On the Friday before the Blue-White meet
Blue-White Meet           On the Saturday morning before the first “A” Meet
Buddy Breakfast           On the Monday following the first Meet (Blue-White or “A”
                          Meet) after MCPS schools let out for the summer
Start of Morning          On the first weekday following Montgomery County’s last day
Practices                 of school
Pasta Party               Every Friday night before an “A” Meet and before Divisionals
“A” Meets                 League publishes the season start date in the PMSL
                          handbook from the previous year. “A” Meets occur on the 5
                          consecutive Saturdays starting with that date
“B” Meets                 The four “B” Meets occur on the Wednesday’s between the A
                          meets. Thus the first “B” meet occurs after the first “A” Meet
Team Photo                Normally at the first home “A” Meet, although this will
                          sometimes change to accommodate the photographer’s
                          schedule
Jelly Bean Meet           On the Wednesday following the last “A” Meet
Divisionals               On the Saturday following the last “A” Meet, 6 weeks after the
                          start of the PMSL season

                                          - 22 -
                  Strathmore Bel Pre Dolphins 2009 Handbook


        Event                          Calendar Scheduling Rule
Cheverly Relays        Traditionally on the Sunday following Divisionals, although in
                       2007 Cheverly changed the date to the last Saturday in June
All-Stars              On the Saturday following Divisionals, 7 weeks after the start
                       of the PMSL season
Memorial Meet          On the last Sunday in June
Dolphin Dance          Can occur on any Saturday that the DJ is available. Past
                       experience indicates that mid-July dates are much better than
                       June dates. By Mid-July the team has jelled and is better
                       prepared to have a great dance
Raft Night             Raft Night is a BPRA event and the schedule is set by the
                       BPRA Board. However, the Board historically has adopted
                       the team’s recommendation for Raft Nights in June and July.
                       Experience has shown that Raft Nights on Tuesday’s work
                       best for the team’s schedule. Raft Nights later in the week
                       impact the team’s preparations for each Saturday’s A Meet
Dolphin Games          These typically occur on Tuesday nights where there is no
                       Raft Night or Swim A Thon
Swim A Thon            In recent years, the Swim A Thon has been integrated with
                       team practices. Monday or Tuesday is the best day for
                       matching the Swim A Thon with the coach’s practice schedule
Paper Plate Awards     At the last Pasta Party, which occurs on the Friday before
                       Divisionals
Awards Banquet         On the Wednesday night following Divisionals
Parents Party          In the evening on the same Saturday as the All-Stars meet
Crab Feast             On the Friday night of Labor Day weekend.




                                       - 23 -
                    Strathmore Bel Pre Dolphins 2009 Handbook


M. VOLUNTEER JOB DESCRIPTIONS
It is our many parent and swimmer volunteers that make a Dolphins summer
such a rich and rewarding experience. There are many jobs required to organize
events, secure supplies, raise funds and otherwise make every aspect of the
team go. This section presents each volunteer opportunity and describes what
the job requires:


 Volunteer Job                                 Description
                              EVENT COORDINATORS
 Car Wash/Bake
      Sale
Dolphin Table at
   Yard Sale
 Dolphin Games
 (Flashlight Tag)

Ice Cream Social


  Pasta Party
 Coordination &
   Clean-Up
Buddy Breakfast
Bake Sales Chair
  50-50 Chair
 Swim A Thon -
     Chair
 Dolphin Dance
Jelly Bean Meet
  Paper Plate
    Awards
Awards Banquet -
     Chair
 Parent’s Party
   Crab Feast
Annual Donation
Campaign Chair
Host for Envelope
  Decoration,
   Stuffing &
  Distribution
     Parties



                                      - 24 -
                      Strathmore Bel Pre Dolphins 2009 Handbook


 Volunteer Job                                          Description
                                   OTHER VOLUNTEER JOBS
 Team Historian
   Scoreboard
 Team Directory
 Team Directory
   Advertising
Dolphin Dispatch
     Editor
   50-50 Chair
  Bugle Articles
 Team Calendar
   Name Tags
     Ribbons
 Pool Directions
  Raft Night &
 Dolphin Dance
    Publicity
    Supplies          Responsible for keeping the supplies bins in the pool shed neat and well-
    Manager           stocked with cups, disposable plates, utensils, napkins, etc. Also
                      responsible for coordinating with the Event Coordinators (such as the pasta
                      party coordinator, the bake sale chairs, the buddy breakfast chair, ice cream
                      social chair, etc.) to ensure that needed supplies will be available for their
                      events. The job is best for someone who can get to Price Club regularly
                      since that is often the best for the bulk buying needed to keep the bins
                      stocked. The team will reimburse you for all costs.
Team Photographer &
Slide Show Producer
  Team Photo          The group Team photo is arranged as soon as the season is set, as it is
                      organized to occur on the first home meet that is scheduled. We have
                      always used an outside company to produce this photograph for the team.
                      The entire process is arranged with one phone call to the company with a
                      reminder call placed the week of the photo. The team receives a
                      commission check from this company of around $50.00 each year,
                      depending on the number of photo’s sold that given year. This money is
                      deposited into the team’s account. We have always done this photo before
                      this first home meet, but this year, in 2007, we plan to try to do this photo
                      after the meet. Individual photos are also taken if parents are interested by
                      this same company.
  Dolphin Swim
      Caps
Team Sportswear
     Sales




                                               - 25 -
                     Strathmore Bel Pre Dolphins 2009 Handbook


 Volunteer Job                                         Description
 Swimsuit Sales
  Team Data
   Manager,
   Swimmer
 Registrations &
 Swim Records
     Board
  Team Data
 Manager Asst
 League Rep &
   Alternate
   Webmaster
   Trophies &
    Awards
Appreciation Gifts   Responsible for organizing the end of the season gifts for the coaches,
                     retiring officials, volunteers throughout the season, and the graduating
                     seniors and parents. Since 2005, all gifts have been purchased through the
                     generous donations of all the parents. Previous to 2005, these gifts were
                     purchased using the team budget. The average budget for gifts has grown
                     to around $1,000 in 2006.
                     The graduating seniors’ gift has been an engraved pewter mug since the
                     beginning of the team. The graduating parents’ gift has been a set of swim
                     team logo mugs since the beginning of the team. Gifts for graduating
                     officials vary and are related to their interests and years of service with a
                     cost of approximately $50.00. The volunteer gifts tend to be more
                     handmade then purchased and rely heavily on the artistic talents of
                     volunteer parents, but are small tokens of appreciation in general. The
                     coaches’ gifts were swim-related gear for years. However, several years
                     ago it became known that money was most appreciated instead of an item
                     being selected and purchased. For the past several years, the coaches
                     have received cash in the amount that is collected from the parents. Each
                     year the amount varies, but is in the range of $150.00 to $500.00 each. The
                     Head Coach of course receives the most, Assistant Coach next in value,
                     and then the Developmental Coach. The amounts also directly correlate to
                     the hours of service that are given each season.
   New Family
   Welcomes




                                              - 26 -
                                        BY-LAWS OF THE
       STRATHMORE BEL PRE SWIM TEAM ASSOCIATION, INC.
                                                                           th
                          (Approved By Membership On: March 8 , 2008)
***************************************************************************************************************




I.       AIMS AND OBJECTIVES

The Strathmore Bel Pre Swim Team Association, Inc. (SBPSTA) sponsors and
coordinates age-group swim competition during the summer months and
represents the community in swim events in the metropolitan area. The intent of
the SBPSTA is to develop in the children of the families of the Bel Pre Recreation
Association (BPRA) a respect for the principles of good sportsmanship and
teamwork, a love of the sport, and to provide these children instruction in aquatic
skills. The SBPSTA does not discriminate on the basis of race, color, or religion.



II.      ACTIVITIES

The SBPSTA engages in the following activities:

         A. Represents the interests of the Strathmore Bel Pre Dolphins Swim
            Team (Swim Team) to the BPRA Board of Trustees, to the Strathmore
            Bel Pre community, and to the swim league(s) in which the Swim
            Team competes.

         B. Works with the Swim Team coaching staff, pool management
            personnel, and Swim Team representatives to set up and enforce the
            Swim Team rules as specified in the current Strathmore Bel Pre Swim
            Team Handbook.

         C. Manages all home meets and provides necessary personnel for away
            meets.

         D. Coordinates fundraising activities in support of the Swim Team.



III.     MEMBERSHIP ELIGIBILITY AND CATEGORIES

         A. PARTICIPATING MEMBERSHIP: Participating Membership is limited
            to the residents of the Strathmore Bel Pre subdivision. All parents or
            legal guardians who live in the Strathmore Bel Pre subdivision, have
            registered their child or children as Swim Team participants, and have
            paid the annual registration fee(s) will attain Participating Membership
            in the SBPSTA. Membership is valid for one (1) year, from June 1st to
            May 31st, provided that participants remain members in good standing.

                                                    - 27 -
                                        BY-LAWS OF THE
      STRATHMORE BEL PRE SWIM TEAM ASSOCIATION, INC.
                                                                           th
                          (Approved By Membership On: March 8 , 2008)
***************************************************************************************************************
             Families that attain Participating Membership in the SBPSTA will have
             one vote per family for all business items requiring a membership vote
             at the General Meetings of the SBPSTA.

         B. SUPPORTING MEMBERSHIP: Supporting Membership is attained by
            paying a membership fee to the SBPSTA and Swim Team. Supporting
            Membership is not limited to the residents of the Strathmore Bel Pre
            subdivision. Supporting Membership carries no obligations or
            responsibilities with respect to the activities of the SBPSTA and Swim
            Team. Supporting Members have no voting rights within the SBPSTA.
            Membership is valid for one (1) year from the date of payment.

         C. ALUMNI MEMBERSHIP: Alumni Membership is attained by former
            Swim Team participants, or relatives of former Swim Team
            participants, who pay a membership fee to the SBPSTA and Swim
            Team. Alumni Membership is not limited to the residents of the
            Strathmore Bel Pre subdivision. Alumni Membership carries no
            obligations or responsibilities with respect to the activities of the
            SBPSTA and Swim Team. Alumni Members have no voting rights
            within the SBPSTA. Membership is valid for one (1) year from the date
            of payment.



IV.      DIRECTORS

The Directors of the SBPSTA serve on the association’s Board of Governors
(see section V.), and are collectively responsible for effectively carrying out the
activities of the SBPSTA and the Swim Team as described in Section II above.
The specific duties of each Director are as follows:

         A. President: The President chairs meetings; is the principal
            representative of the SBPSTA; annually appoints the Swim Team’s
            league representatives and the A-Meet and B-Meet Managers;
            appoints all committees and committee chairs; serves as the liaison
            between the parents and the Swim Team coaches; and has co-
            signing authority/responsibility on any checks issued by the SBPSTA
            that exceed an amount of $5000.00.

         B. Vice President: The Vice President chairs meetings; assumes the
            duties of the President in the President’s absence; and has co-signing
            authority/responsibility on any checks issued by the SBPSTA that
            exceed an amount of $5000.00.



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         C. Treasurer: The Treasurer is responsible for overseeing all the fiscal
            aspects of the SBPSTA; and keeps the membership informed of the
            SBPSTA financial status. The fiscal year of the SBPSTA is equal to
            the calendar year. The Treasurer manages the checking account(s)
            of the SBPSTA, and has sole signatory authority/responsibility on any
            checks issued by the SBPSTA for amounts up to $5000.00. Any
            checks issued by the SBPSTA that exceed $5000.00 require a co-
            signature of either the President or Vice President.

         D. Secretary: The Secretary writes, submits for approval, and files the
            minutes of the SBPSTA meetings; handles any SBPSTA-related
            correspondence; and maintains all files of SBPSTA minutes and
            correspondence.

The terms of office for the Directors will be two years, commencing on
September 1st of an election year, and continuing until August 31st of the
following year. Directors are eligible for re-election. The President and Vice
President will be elected in odd numbered calendar years; the Treasurer and
Secretary will be elected in even numbered calendar years.

If the President leaves office, the Vice President will become President and
appoint a new Vice President. If any other elected official leaves office between
elections, the President will appoint a replacement until the next regular election.
The individual elected at that election will then serve the balance of the term of
the official who vacated the office if the election occurs in a year in which an
election for that office would not normally be held.



V.       BOARD OF GOVERNORS

The Board of Governors (Board) is responsible for conducting the general
operations and day-to-day business of the SBPSTA, for managing the fiscal
operations and financial well-being of the SBPSTA, for overseeing the various
committees appointed by the President to facilitate the activities of the SBPSTA,
and for overseeing all activities of the Swim Team.

         A. The Board membership will consist of the four (4) Directors of the
            SBPSTA, and the A-Meet and B-Meet Managers as appointed by the
            President.

         B. The Board will meet on an as-needed basis, but no fewer than two (2)
            times per calendar year. The President will call all meetings of the
            Board, and will chair all meetings.


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         C. The Head Swim Team Coach will be an invited, non-voting participant
            at all Board meetings.



VI.      ELECTIONS

Elections within the SBPSTA will take place according to the following guidelines:

         A. Directors, as indicated in Section IV, will be elected at a general
            meeting of the SBPSTA Participating Membership, said meeting to be
            scheduled within two weeks of the last scheduled regular season dual
            swim meet.

         B. No later than two weeks prior to the election meeting, the President
            will appoint a nominating committee of three SBPSTA members to
            select a new slate of candidates for the vacating Directors’ positions.

         C. One week prior to the election meeting, all SBPSTA families with
            Participating Membership status will be notified of the slate of
            candidates. Additional candidates may be nominated by a petition
            signed by not fewer than five (5) SBPSTA families with Participating
            Membership Status and presented to the President prior to the
            commencement of the election meeting.

         D. Elections will be by show of hands or, at the option of the families with
            Participating Membership status, by secret ballot. Signed absentee
            ballots will be counted in the election. There will be one vote per
            SBPSTA family with Participating Membership status.



VII.     MEETINGS

The President may call a General Meeting of the SBPSTA at any time, and must
give prior notice to each SBPSTA family with Participating Membership status at
least one week in advance of the General Meeting. The one week prior notice
before a General Meeting requirement may be waived by a majority vote of the
Directors. A quorum for a General Meeting is reached when at least ten (10)
SBPSTA families with Participating Membership status are present. If after one-
half hour from the scheduled starting time of a General Meeting a quorum is not
present, those SBPSTA families with Participating Membership status that are
present are authorized to enact business. One vote is allowed for each family
with Participating Membership status that is represented at the meeting.



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VIII.    MODIFICATION OF BY-LAWS

Proposed changes to the By-Laws of the SBPSTA must be signed by
representatives from five (5) SBPSTA families with Participating Membership
Status, and must be presented to the President at least one week prior to any
scheduled General Meeting. Changes to the By-Laws require a two-thirds (2/3)
vote of those SBPSTA families with Participating Membership present at said
meeting after quorum requirements as defined in section VII have been met.




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