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					ASUI STUDENT
ORGANIZATIONS
RSO Orientation Session
OUTLINE

 Benefits           Reservations
 Resources          Food & Beverage

 Requirements       Advertising

 Important Dates    Risk Management

 Funding            Trademarks & Licensing

 Raffles
BENEFITS
 Professional Staff
 Room Reservations

 Funding available through Activities Board

 Mailbox

 Publicity

 ASUI Student Org Center

 Student Achievement Awards

 Cubical Space/Storage Space

 Senators – Living Groups
RESOURCES
 Take-out sessions
 Idaho LEADS

 Leadership Conferences

 Online Resources

 Service Projects
TAKE-OUT SESSIONS
 Goal Setting
 Working with your advisor

 Running Effective meetings

 Leadership Transition

 Event Planning

 Time Management
REQUIREMENTS
 Maintain Contact Information
 Advisor

 Up-to-date Constitution

 Open to all University of Idaho students
IMPORTANT DATES
January „11
   Student Organization Roundtable                    April „11
         Wednesday, January 26th, 9:00 – 10:00 a.m.      Activities Board Hearing
                                                                Tuesday, April 5th, 5:30 – TBD
February „11                                                    Tuesday, April 26th, 5:30 – TBD
   Activities Board Training                             Activities Board Training
         Tuesday, Feb. 8th, 6:00 – 7:00 p.m.                   Tuesday, April 12th, 6:00 – 7:00 pm
   Student Organization Roundtable                       Student Organization Roundtable
         Thursday, Feb. 10th, 3:00 – 4:00 p.m.                 Thursday, April 7th, 3:00 – 4:00 p.m.
   Catalyst                                                    Wednesday, April 20th, 9:00 – 10:00 a.m.
         Saturday, Feb. 12h, 9:00 – 10:00 a.m.           Student Achievement Awards
   Get Involved Fair!                                          Friday, April 15th, 5:00 – 9:00 p.m.
         Tuesday, Feb. 15th, 11:00 – 1:00 p.m.           First day to make Fall Semester Commons/SUB room
          Whitewater/Clearwater Rooms                      reservations:
   Activities Board Hearing                                    Monday, May 2nd
         Tuesday, Feb. 15th, 5:30 – TBD
                                                               No email or phone reservations will be taken before
                                                                the 1st Monday of May (for fall semester)
March „11
  Activities Board Training
         Tuesday, March 1nd, 6:00 – 7:00 pm
         Tuesday, March 29th, 6:00 – 7:00 pm
  Activities Board Hearing
         Tuesday, March 8th, 5:30 – TBD
  Student Organization Roundtable
         Thursday, March 10th, 3:00 – 4:00 p.m.
         Wednesday, March 23rd, 9:00 – 10:00 a.m.
CLUB FINANCES & FUNDING
 Bank Account
 EIN

 Activities Board

 Fundraising Opportunities
RAFFLES
 The University of Idaho holds no responsibility for raffles
 done by Student Organizations. Therefore, its name shall
 not appear on any raffle documents. The Student
 Organization is essentially on its own. Non-profit
 organizations must file tax returns for a certain amount of
 money received; so, your organization must have a bank
 account. In order to open a bank account in the name of the
 organization, and not in an individual’s name, the
 organization must have a tax ID number.
RESERVATIONS
   Idaho Commons and Student Union
     Commons Plaza and Green
     Table Tents
     Banners

 Classrooms
 University Support Services
     Admin Auditorium
     Memorial Gym
     Kibbie ASUI Activity Center

   Sound Production and Light
FOOD & BEVERAGE
   Campus Dining Services – Sedexo
       Must get permission to serve other food
 Alcohol is not allowed in Commons and Union
 Alcohol at other venues on campus must be
  approved
ADVERTISING
   Flat Screens            News & Events
     Commons                Submission
     SRC                   ICSU Events
   Banners                  Calendar
       Poster Machine      Group Website
 Student Planner           Facebook
 Festivals & Fairs         Tabling
     Palousafest           Argonaut
     Get Involved Fairs
                            KUOI
     Vandal Friday
                            Table Tents
RISK MANAGEMENT
 International Travel
 General Liability - 3rd party coverage

 Risk Management Office – risk@uidaho.edu
       Carry
TRADEMARKS & LICENSING
   The University of Idaho, (UI), logos are registered trademarks of the university. UI
    trademarks include, but are not limited to, the words “Idaho,” “Vandals,” “University of
    Idaho,” “Idaho Vandals,” the initials UI and logos such as the block “I” Vandal, the Vandal
    script mark, Joe Vandal, and the official UI seal. This policy applies to all UI marks.
   All uses of UI trademarks on products require prior approval from the Trademark & Licensing
    office, (UITL), even if the proposed uses do not involve the sale of a product; i.e. promotional
    items for conferences or meetings, items for fundraisers, gifts, etc. Any product bearing UI
    trademarks must be purchased from licensed manufacturers. Using an officially licensed
    company to manufacture a product ensures that the company has provided the correct product
    liability insurances and signed UI‟s code of conduct agreement. For a list of licensees please
    contact the UITL office.
   Use of a University mark with an organization implies association with UI. Therefore, only
    Registered Student Organizations (RSO‟s) are allowed to use UI trademarks in conjunction
    with their organization‟s name. RSO‟s may not assign trademark usage rights, or otherwise
    grant permission, to any other internal or external entity for any purpose without prior review
    and approval by the UITL.
   As RSO‟s are not part of UI, organizations may not use “University of Idaho” at the beginning
    of their organization name or “…of University of Idaho” at the end of their organization name,
    unless funding is received directly from a university department. RSO‟s may use “at
    University of Idaho” or “UI Chapter” at the end of the organization‟s name if the organization
    is affiliated with a national or regional organization. “Vandal(s)” can only be used with the
    addition of “Club” at the end of the name.
   UITL is the primary contact for logo utilization. They work in conjunction with University of
    Idaho Communications and Marketing and the Athletic Department in overseeing the
    appropriate use of UI trademarks. For further details contact UITL at 885-4007 or
    schen@uidaho.edu.
WHAT‟S MOST IMPORTANT?
 Have fun
 Use your resources

 Communicate

 Ask questions…it‟s why we are here.
QUESTIONS?

				
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posted:5/14/2011
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