ASUI STUDENT ORGANIZATIONS RSO Orientation Session OUTLINE Benefits Reservations Resources Food & Beverage Requirements Advertising Important Dates Risk Management Funding Trademarks & Licensing Raffles BENEFITS Professional Staff Room Reservations Funding available through Activities Board Mailbox Publicity ASUI Student Org Center Student Achievement Awards Cubical Space/Storage Space Senators – Living Groups RESOURCES Take-out sessions Idaho LEADS Leadership Conferences Online Resources Service Projects TAKE-OUT SESSIONS Goal Setting Working with your advisor Running Effective meetings Leadership Transition Event Planning Time Management REQUIREMENTS Maintain Contact Information Advisor Up-to-date Constitution Open to all University of Idaho students IMPORTANT DATES January „11 Student Organization Roundtable April „11 Wednesday, January 26th, 9:00 – 10:00 a.m. Activities Board Hearing Tuesday, April 5th, 5:30 – TBD February „11 Tuesday, April 26th, 5:30 – TBD Activities Board Training Activities Board Training Tuesday, Feb. 8th, 6:00 – 7:00 p.m. Tuesday, April 12th, 6:00 – 7:00 pm Student Organization Roundtable Student Organization Roundtable Thursday, Feb. 10th, 3:00 – 4:00 p.m. Thursday, April 7th, 3:00 – 4:00 p.m. Catalyst Wednesday, April 20th, 9:00 – 10:00 a.m. Saturday, Feb. 12h, 9:00 – 10:00 a.m. Student Achievement Awards Get Involved Fair! Friday, April 15th, 5:00 – 9:00 p.m. Tuesday, Feb. 15th, 11:00 – 1:00 p.m. First day to make Fall Semester Commons/SUB room Whitewater/Clearwater Rooms reservations: Activities Board Hearing Monday, May 2nd Tuesday, Feb. 15th, 5:30 – TBD No email or phone reservations will be taken before the 1st Monday of May (for fall semester) March „11 Activities Board Training Tuesday, March 1nd, 6:00 – 7:00 pm Tuesday, March 29th, 6:00 – 7:00 pm Activities Board Hearing Tuesday, March 8th, 5:30 – TBD Student Organization Roundtable Thursday, March 10th, 3:00 – 4:00 p.m. Wednesday, March 23rd, 9:00 – 10:00 a.m. CLUB FINANCES & FUNDING Bank Account EIN Activities Board Fundraising Opportunities RAFFLES The University of Idaho holds no responsibility for raffles done by Student Organizations. Therefore, its name shall not appear on any raffle documents. The Student Organization is essentially on its own. Non-profit organizations must file tax returns for a certain amount of money received; so, your organization must have a bank account. In order to open a bank account in the name of the organization, and not in an individual’s name, the organization must have a tax ID number. RESERVATIONS Idaho Commons and Student Union Commons Plaza and Green Table Tents Banners Classrooms University Support Services Admin Auditorium Memorial Gym Kibbie ASUI Activity Center Sound Production and Light FOOD & BEVERAGE Campus Dining Services – Sedexo Must get permission to serve other food Alcohol is not allowed in Commons and Union Alcohol at other venues on campus must be approved ADVERTISING Flat Screens News & Events Commons Submission SRC ICSU Events Banners Calendar Poster Machine Group Website Student Planner Facebook Festivals & Fairs Tabling Palousafest Argonaut Get Involved Fairs KUOI Vandal Friday Table Tents RISK MANAGEMENT International Travel General Liability - 3rd party coverage Risk Management Office – firstname.lastname@example.org Carry TRADEMARKS & LICENSING The University of Idaho, (UI), logos are registered trademarks of the university. UI trademarks include, but are not limited to, the words “Idaho,” “Vandals,” “University of Idaho,” “Idaho Vandals,” the initials UI and logos such as the block “I” Vandal, the Vandal script mark, Joe Vandal, and the official UI seal. This policy applies to all UI marks. All uses of UI trademarks on products require prior approval from the Trademark & Licensing office, (UITL), even if the proposed uses do not involve the sale of a product; i.e. promotional items for conferences or meetings, items for fundraisers, gifts, etc. Any product bearing UI trademarks must be purchased from licensed manufacturers. Using an officially licensed company to manufacture a product ensures that the company has provided the correct product liability insurances and signed UI‟s code of conduct agreement. For a list of licensees please contact the UITL office. Use of a University mark with an organization implies association with UI. Therefore, only Registered Student Organizations (RSO‟s) are allowed to use UI trademarks in conjunction with their organization‟s name. RSO‟s may not assign trademark usage rights, or otherwise grant permission, to any other internal or external entity for any purpose without prior review and approval by the UITL. As RSO‟s are not part of UI, organizations may not use “University of Idaho” at the beginning of their organization name or “…of University of Idaho” at the end of their organization name, unless funding is received directly from a university department. RSO‟s may use “at University of Idaho” or “UI Chapter” at the end of the organization‟s name if the organization is affiliated with a national or regional organization. “Vandal(s)” can only be used with the addition of “Club” at the end of the name. UITL is the primary contact for logo utilization. They work in conjunction with University of Idaho Communications and Marketing and the Athletic Department in overseeing the appropriate use of UI trademarks. For further details contact UITL at 885-4007 or email@example.com. WHAT‟S MOST IMPORTANT? Have fun Use your resources Communicate Ask questions…it‟s why we are here. QUESTIONS?