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Glow Learn Training Guide
Glow Learn
Training Guide
Doc Ref: GC470_v2.0
Author: Glow Team Page 1 of 93 Ref: GC470_v2.0
Glow Learn Training Guide
Contents
Introduction .............................................................................................................3
Pre-requisites for using this guide...............................................................................3
What is Glow Learn? .................................................................................................4
Why use Glow Learn? ................................................................................................4
Tutorial 1: Getting Started.........................................................................................5
Tutorial 2: Organising and creating resources ..............................................................8
Tutorial 3: Creating a new course ............................................................................. 28
Tutorial 4: Using your course and making it visible to staff and pupils ........................... 43
Tutorial 5: Monitoring and marking ........................................................................... 55
Tutorial 6: Learning Spaces ..................................................................................... 69
Tutorial 7: The pupil’s view of Glow Learn.................................................................. 81
Tutorial 8: Teachers as learners ............................................................................... 87
Summary .............................................................................................................. 93
Author: Glow Team Page 2 of 93 Ref: GC470_v2.0
Glow Learn Training Guide
Introduction
This guide provides an introduction to Glow Learn and an overview of its potential use in
learning and teaching. Step-by-step instructions will show you how to access Glow Learn
and how to use its core features.
Glow Learn provides two separate, but fully integrated, sites: one for teachers and one for
pupils. Most of the screenshots in this guide show the teacher’s view of Glow, but in some
tutorials the pupils’ view is also displayed, in order to show the impact of the teacher’s
planning and assessing. More information on the pupils’ site is given in Tutorial 7.
Glow Learn is a primarily an online environment and can be used where and whenever
users have internet access. Some features of Glow Learn can also be used offline. Using
Glow Learn offline is not covered in this guide, but information on this topic can be found
by clicking the Help icon on any Glow Learn screen.
Screenshots in this guide show Internet Explorer v7; users of other browsers will see slight
differences in screen layout. Users of Internet Explorer 8 are advised to switch on
Compatibility Mode.
Pre-requisites for using this guide
To follow the tutorials in this guide, you will need to have the rights to use Glow Learn.
These access rights are set by the Glow Accounts and Services Manager (ASM) for your
school. If you have any queries about your access rights, please contact your ASM.
To make best use of Glow Learn, it is essential to have prior experience of using the Glow
portal. In particular, you will need to be familiar with using and creating Glow Groups. If
you need further information on the basics of using Glow, please see the Glow Groups
Training Guide, which can be downloaded from the ‘Training Materials’ section of the
GlowScotland website (www.glowscotland.org.uk).
Tutorial 6 in this guide contains essential information about Learning Spaces, a type of
Glow Group which links the collaboration features of the Glow portal with the management
and tracking facilities of Glow Learn. You are strongly advised to read through this tutorial
to gain an oversight of how Learning Spaces can be used to support learning and teaching,
before embarking on a hands-on exploration of Glow Learn. The information on Learning
Spaces may make a considerable difference to how you use Glow Learn and choose to
organise learning materials for your pupils.
Author: Glow Team Page 3 of 93 Ref: GC470_v2.0
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What is Glow Learn?
Glow Learn is a Virtual Learning Environment (VLE): a powerful whole-school content
management and delivery tool. It enables teachers to plan and deliver lessons using digital
content, and record the attainment of individual learners.
Glow Learn enables teachers to personalise courses for pupils, providing materials
appropriate to their needs. Pupils can log on to Glow Learn wherever they have internet
access and complete and return their work online
Glow Learn allows digital content to be shared across a school, an authority and nationally.
Both user-created and commercially produced content can be shared, subject to any
copyright and licensing restrictions.
Why use Glow Learn?
Glow Learn can enhance and support learning and teaching in a variety of situations. For
example:
• Planning and delivering lessons
• Assigning work to pupils
• Personalising learning by providing differentiated activities for individuals or groups of
pupils
• Uploading or creating your own content
• Sharing resources with colleagues in your own and other schools
• Importing content from commercial providers
• Adapting existing resources for different purposes or audiences
• Recording the attainment of individuals and groups
• Making key personalised information about progress available to staff, pupils and,
potentially, parents.
Note on terminology: the term ‘teacher’ is used for brevity throughout this guide, but
should be understood to include any member of staff using Glow Learn to support learning
and teaching.
Author: Glow Team Page 4 of 93 Ref: GC470_v2.0
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Tutorial 1: Getting Started
The purpose of this tutorial is to demonstrate how to access Glow Learn. In this tutorial
you will:
• Launch Glow Learn
• Understand the different aspects of Glow Learn usage
• Become familiar with the layout of the Glow Learn screens
Note: Before starting the activities below, please ensure that you have read the
information about Learning Spaces given on page 3.
Launching Glow Learn
1. Log on to Glow. Your Staff home page will be displayed.
2. In the left-hand navigation bar click on Glow Learn.
3. Three web parts are displayed on the Glow Learn page. The ‘Glow Learn – teaching’
web part gives access to all the features of Glow Learn.
The first three links are to the teaching views of Glow Learn:
• Plan and organise content
• Teach a class
• Monitor and mark pupil work
The remaining links in the web part allow a teacher to use Glow Learn as a student. A
school may, for example, create a Glow Learn course to support teachers’ CPD.
• See my work due
• See my work submitted
• See my courses
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The remainder of this tutorial, and tutorials 2-6, focus on the teaching aspects of Glow
Learn. Tutorial 8 describes how Glow Learn can be used to support teachers’ CPD.
The ‘Courses to teach’ web part contains links to materials that you have created and
organised within Glow Learn. If you are new to Glow Learn, this web part is likely to
be empty.
The ‘Assignments to review’ web part lists work that you have set for pupils in Glow
Learn. The links allow you to access the pupils’ work and review it online. If you are
new to Glow Learn, this web part is likely to be empty.
4. In the ‘Glow Learn – teaching’ web part click Plan and organise content. Glow
Learn will open in a new browser window (or tab).
Context– To switch to
sensitive other views of
toolbar: place Glow Learn,
the pointer use the
over an icon, shortcut icons
to view a or drop-down
tooltip menu.
explaining its
purpose.
The right-hand
pane gives
The left-hand information
pane contains about the item
a tree currently
structure of highlighted in
folders. the left-hand
pane.
This is the main Glow Learn window, from which all the functions of Glow Learn can be
accessed. Currently you are in the ‘Planning’ view.
In this screen you can search for and organise digital content that you wish to use.
You can also decide which pupils and teachers can use the materials.
More detailed information on ‘Planning’ view is given in Tutorials 2 and 3.
Author: Glow Team Page 6 of 93 Ref: GC470_v2.0
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5. Click on the drop-down menu at the top right-hand corner of the window and select
Teach a class. You may find, if you are new to Glow Learn, that little information is
currently displayed here.
Courses
ready to
use with
pupils
Courses can by allocated to whole classes,
to groups of pupils or to individuals
From this screen you can access the digital content that you have selected to use.
Materials may be used for whole-class teaching, or allocated to individuals or groups
to use online. More detailed information on ‘Teach a class’ view is given in Tutorial 4.
6. On the drop-down menu select Monitor and mark pupil work. You may find, if you
are new to Glow Learn, that little information is currently displayed here.
Pupils’
progress on
each course
can be
monitored
From this screen you can access and update progress records for your pupils. Pupils’
work can be reviewed and returned online. More detailed information on ‘Monitor and
mark’ is given in Tutorial 5.
7. Take a few minutes to familiarise yourself with each of these three aspects of Glow
Learn: ‘Planning’, ‘Teach a class’ and ‘Monitor and mark’. Use the drop-down menu to
switch between them.
8. When you have finished, close the browser window or tab to exit Glow Learn. You will
return to the Glow portal window. Click Log off to complete your session.
Author: Glow Team Page 7 of 93 Ref: GC470_v2.0
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Tutorial 2: Organising and creating resources
The purpose of this tutorial is to look at how digital content is stored and managed in Glow
Learn. In this tutorial you will:
• Become familiar with the terms ‘digital content’, ‘resources’ and ‘courses’
• Explore ‘Planning’ view in Glow Learn
• Create, edit and delete folders
• Create different types of resources
• Become familiar with the importance of tagging
Digital content
Digital learning resources – usually just referred to as ‘resources’ – are the building bricks
of Glow Learn.
Common examples of resources are documents, presentations, images, video and audio
files, links to web sites, interactive games and online assessments.
In Glow Learn, resources can be:
• user-created, by yourself or by other practitioners;
• copied from repositories, provided by organisations such as Learning and Teaching
Scotland and SCRAN;
• copied from imported commercial content packs, for which your establishment has a
user licence.
Once a resource has been created, it can be shared with other teachers who can use it or
copy and adapt it for their own purposes.
When a resource is created, it can be tagged with information such as keywords or
curricular objectives. Tagging helps to make a resource easy to find and provides
information about the purpose of the resource.
Organisation of resources
1. Log on to Glow and in the left-hand navigation bar select Glow Learn.
2. In the ‘Glow Learn – teaching’ web part click Plan and organise content.
3. The Glow Learn window will open in ‘Planning’ view.
4. The left-hand pane of this window shows three tabs: Courses, Resources and Content
Packs. Pages 8 - 23 focus on the ‘Resources’ tab; pages 24 - 27 on the Content Packs
tab. Use of the ‘Courses’ tab is detailed in Tutorial 3.
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5. Click on the Resources tab. On this tab a tree structure is displayed, showing that
you have access to both private and shared folders.
Examples of
Learning Spaces
The Flagged Resources folder is a private area. This folder is similar to a list of favourites
and is used to store links to resources that you have marked for easy access.
The My Resources folder is entirely private: only you have access to this. You can
organise it how you wish. For example, you may wish to create sub-folders to arrange
materials by theme or by class.
The School folder is a shared area. You have access to all resources stored in this folder.
You could, for example, copy a resource from the school folder to your ‘My Resources’
folder and then tailor the resource to the needs of your own pupils. You also have the
rights to add resources to the school folder, so that you can share your materials with
colleagues in your school.
The Local Authority folder is also a shared area. Again you have access to all materials
stored here and you can use, copy and adapt them as you wish. However, you will not by
default have the rights to add content to the Local Authority folder. Your authority will be
able to give you guidance on the process for sharing materials in the authority folder.
The National Site folder works in a similar way. It is a national shared folder: all staff
across the country can access all materials stored there and can use, copy and adapt
them. Rights to add materials to the National folder are restricted; Learning and Teaching
Scotland can provide guidance on the process for sharing materials at national level.
Any Learning Spaces that you are a member of will also be displayed in the tree
structure. Learning Spaces are Glow Groups which link directly to Glow Learn. They are
shared areas, which can be organised as you and other members of the Learning Space
see fit. You will have the rights to use materials in these folders, and possibly, contribute
materials to them. More information on Learning Spaces can be found in Tutorial 6.
Creating a folder
1. Ensure that the Resources tab is selected.
2. Click My Resources to highlight it.
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3. On the toolbar click on the Create a new folder icon .
4. This folder will be used to save resources that you create in Glow Learn. An
appropriate name for the folder might be that of a curricular area or unit of work.
Enter a name for the new folder then click OK.
5. The new sub-folder will be displayed.
If you want to create more folders, select My Resources then repeat steps 3 and 4.
Note that if you forget to select ‘My Resources’ first the new folder will be structured
below the last highlighted folder. This can be corrected by cutting and pasting, or
dragging and dropping, the folder to the correct location. More information on moving
and deleting folders is given below.
6. The process of creating sub-folders in the School folder is identical to that detailed in
steps 3 to 5, but remember that it is a shared area and should be jointly planned with
your colleagues.
Editing a folder name
Note that it is not possible to rename the default top-level folders, such as ‘My Resources’,
only sub-folders that have been created below them.
1. In the tree structure find the sub-folder you wish to rename. If necessary, expand the
tree structure by clicking on the + sign next to a folder, to view the sub-folders it
contains.
2. Click on the sub-folder you wish to rename.
3. The details of the folder are displayed in the right-hand pane. Click Edit.
4. Change the folder name as required and then click OK. Note that if the folder contains
resources, these will remain unchanged.
Moving a folder
It is easy to move a folder if you have created it in the wrong place or simply wish to
amend the folder structure you’ve created. Note that if the folder being moved contains
resources, these will move with the folder.
1. In the tree structure find the folder you wish to move. If necessary, expand the tree
structure by clicking on the + sign next to a folder, to view the sub-folders it contains.
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2. Click on the folder name.
3. On the toolbar click the Cut icon .
4. Click on the folder you wish to move the sub-folder into.
5. Click the Paste icon .
6. Alternatively, simply drag and drop the folder in the required location.
Deleting a folder
1. In the tree structure, find the folder you wish to delete. If necessary, expand the tree
structure by clicking on the + sign next to a folder, to view the sub-folders it contains.
2. Click to select the folder and then on the toolbar click the Delete icon .
3. On the confirmation window, click Yes to send the folder to the Recycle Bin or No to
cancel.
Note that if the folder contains resources or sub-folders these will also be sent to the
Recycle Bin.
Items can be retrieved from the Recycle Bin for up to 90 days.
So far this tutorial has covered the management of the ‘My Resources’ folder. The rest of
this tutorial describes how different types of digital resources can be created in Glow
Learn.
Creating resources
Within Glow Learn four types of resources can be created:
• A file-based resource: a file or set of files uploaded to Glow Learn, for example a
document, slideshow, sound file or video clip
• A link-based resource: a link to a website
• A test: an online assessment constructed from a choice of question types, most of
which can be marked automatically
• A simple text resource: a short instruction or comment, for example a reference to
a worksheet or textbook.
Creating a file-based resource
Before uploading any file to Glow Learn, it is essential to consider copyright implications
and whether you have the right to use the material. Links to useful sources of information
about copyright are given on the final page of this guide.
To create a file-based resource:
1. In Glow Learn, ensure that you are in ‘Planning’ view. If you are not, click on the
drop-down menu at the top right of the screen and select Planning.
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2. Click on the Resources tab.
3. The ‘My Resources’ folder is already selected and new resources will be saved here by
default. If you wish to save your resources in a sub-folder which you have already
created in My Resources, click on the + sign next to ‘My Resources’ to view the other
folders. Click to select the folder in which to save your new resource.
4. Click on the Create a new resource icon .
5. The ‘Resource Builder’ window will open. Select A file-based resource and click OK.
6. The ‘Resource Builder’ window will now display four tabs.
7. To start completing the ‘Resource Details’ tab, first click Browse.
8. Navigate to the current location of the resource, for example on your computer’s hard
drive or on your school’s network.
9. Select the file you wish to upload and click Open (on a PC) or Choose (on a Mac).
10. If additional files are required to make the main file work correctly (e.g. images
required for a web page) click View additional files. On the ‘Additional files’ window
click Browse, navigate to the current location of the file, select the file and click
Open (PC) or Choose (Mac). Click Add and then OK.
11. Next, fill in the ‘Resource properties’ section:
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• Name: a name will be suggested automatically, but if you prefer you can edit
this to make the name more meaningful
• Description: type in a meaningful description of the resource. This is optional,
but could be used to provide other users with an indication of the content and the
purpose of the resource. Adding a description will also make the resource easier
to retrieve, both by yourself and by other users.
• Keywords: this is optional, but it is good practice to enter some keywords that
will make the resource easy to retrieve by you and by others. Enter a keyword
and click Add or press the Enter key. Alternatively, enter multiple keywords
separated by semi-colons (take care not to include a semi-colon at the end of the
list) and then click Add.
12. If you wish, you can click Save to save the resource at this point and close the
‘Resource Builder’ window. Note that closing the ‘Resource Builder’ window will not
prompt you to save.
However, it is good practice to give further information on the other three tabs of the
‘Resource Builder’ window.
You can use the ‘Supporting notes’ tab to attach any supporting materials, such as an
answer sheet, that you want to accompany the resource. You can add support
materials for teachers (visible only to teachers) and support materials for pupils
(visible to both pupils and teachers).
13. Click on the Supporting notes tab. Click the appropriate Browse button to locate
the relevant file, select the file, click Open (PC) or Choose (Mac). Then click Add.
Repeat for any other support materials you wish to add.
14. You can save the resource at this point, or you may wish to go on to use the other
two tabs of the ‘Resource Builder’ window
Use of the ‘Framework tagging’ tab is optional, but it is good practice to tag your
resource to framework objectives. This will make your own curricular planning easier
in the future and help any other teacher with whom you share your resource.
15. Select the Framework tagging tab.
16. In the left-hand pane use the drop-down menu to select a set of framework
objectives. Currently, Glow Learn holds framework objectives for Early Years, 5-14
and for National Qualifications. Curriculum for Excellence Experiences and Outcomes
will be added in Spring 2010.
17. Click on the + signs to expand the tree structure, as far as you wish. Click to select an
objective and then click Add. If you want to select more than one, hold down the Ctrl
key (on a PC) or Command key (on a Mac) and click the required objectives. Click
Add.
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18. The selected objective(s) will appear in the right-hand pane. If you wish to remove
any of them, select the objective(s) and click Remove. Note that a resource can be
tagged with objectives from a number of different frameworks.
19. You can save the resource at this point, or you may wish to go on to use the final tab
of the ‘Resource Builder’ window
Use of the final tab, ‘Advanced tagging’, is also optional, but again will help other
teachers using your resource. Each field is optional, so you may wish to use some
criteria and not others.
20. Select the Advanced tagging tab.
Fill in any relevant fields:
• Activity Type: select one or more activity types then click Add.
• Interactivity type: choose one option from the drop-down menu. Place the
mouse pointer over the drop-down menu to view a tooltip with further
information on activity types.
• Interactivity level: select an interactivity level from the drop-down menu.
• Difficulty: select an option from the drop-down menu
• Learning time: enter a learning time in minutes
• Language: select an option from the drop-down menu, to indicate what
language is used in the resource
• Rights information: use these options to indicate whether Cost or Copyright
restrictions apply to this resource. Note that indicating a restriction does not
release you from your copyright responsibilities.
• Notes: this option is only available if the ‘Copyright’ box was selected.
Information about copyright restrictions can be entered. Adding information
about a copyright restriction does not release you from your copyright
responsibilities.
21. This is the final stage of creating a file-based resource. Click Save. Your resource will
be saved directly into ‘My Resources’, or into the sub-folder you selected in step 3.
Note that closing the ‘Resource Builder’ window will not prompt you to save – always
click the Save button.
Note: when creating a file-based resource, you are uploading a copy of the original file to
the Glow Learn database. Therefore, if you make a change to the original file, for example,
on the school network, this change will not be reflected in the version held in Glow Learn.
If you want the revised version of the file to be available within Glow Learn, upload it again
(see page 21 for information on editing a resource).
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Creating a link-based resource
The second type of resource which can be created within Glow Learn is a link-based
resource. This provides a link to an existing website. It can be a useful means of making a
web link available to pupils.
1. In Glow Learn, ensure that you are in ‘Planning’ view. If you are not, click on the
drop-down menu at the top right of the screen and select Planning.
2. Click the Resources tab.
3. The ‘My Resources’ folder is already selected and new resources will be saved here by
default. If you wish to select a sub-folder within ‘My Resources’ click on the + sign
next to ‘My Resources’ to view the other folders. Click to select the folder in which to
save your new resource.
4. Click on the Create a new resource icon .
5. The ‘Resource Builder’ window will open. Select A link-based resource and then
click OK.
6. The layout of the ‘Resource Builder’ window is similar to that seen when creating a
filed-based resource.
On the ‘Resource Details’ tab enter the URL of the relevant web site. The URL can be
typed in or can be copied and pasted from the Address bar in a browser window, when
visiting the web site.
7. If you want to check that the URL is correct, click Test. If the link is correct, the web
site will open in a new window or tab.
8. Fill in the ‘Resource properties’ section:
• Name: the URL will be inserted automatically, but it is generally advisable to edit
this and put in a shorter and more meaningful name.
• Description: type in a description of the resource. This is optional, but provides
other users with an indication of the content and the purpose of the resource.
• Keywords: this is optional, but it is good practice to enter some keywords that
will make the resource easy to retrieve by you and by others. Enter a keyword
and click Add, or enter multiple keywords separated by semi-colons and then
click Add.
9. Having completed the required information on the ‘Resource Details’ tab, you can click
Save to save the resource and close the ‘Resource Builder’ window. Note that clicking
on the close icon will not prompt you to save. You may instead wish to go on to
provide further information about the resource on the other tabs of the ‘Resource
Builder’ window. These tabs are used in exactly the same way as described previously
for file-based resources. The resource will be saved in ‘My Resources’, or in the sub-
folder of it selected in step 3.
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Creating a test resource
The third type of Glow Learn resource is a test. This allows you to create assessment
materials which can be assigned to pupils as part of a course. You can create online tests
using a choice of question styles, most of which are marked automatically. Both formative
and summative assessments can be created.
1. In Glow Learn, ensure that you are in ‘Planning’ view. Click the Resources tab.
2. The ‘My Resources’ folder is already selected and new resources will be saved here by
default. If you wish to select a sub-folder within ‘My Resources’ click on the + sign
next to ‘My Resources’ to view the other folders. Click to select the folder in which to
save your new resource.
3. Click on the Create a new resource icon .
4. The ‘Resource Builder’ window will open. Select A test and then click OK.
5. The layout of the ‘Resource Builder’ window is similar to that seen when creating a
filed-based or link-based resource.
On the ‘Resource Details’ tab, you can create the test questions, add instructions and
decide on the test format. To begin creating questions click New. There are six
question types from which to choose. You can use different question types within the
same test.
6. Click on one of the question types. Examples of the different types are shown on the
following pages.
7. For all question types, complete the following:
• Text: enter the text of the question.
• Image: if you want to include an image in the question, click Browse. Navigate
to the required image, select it then click OK.
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• Tooltip: if you have added an image, it is useful to enter a short description of it.
When pupils work through the test, a tooltip will appear if they move their mouse
over the image.
• Marks: enter the number of marks to be given for a correct answer. The range is
from 1 mark to 999. Entering a marking scheme allows Glow Learn to mark most
question types automatically, but you will still have the option to amend the
marks before they are released to pupils.
• Other options are available, depending on the question type, as shown in the
following examples:
True/false
question type:
Click the
radio button
next to the
correct
answer.
Set the
number of
marks for
the question.
Multiple choice
question type:
(one correct answer)
Click Add
Choice to
add more
possible
answers.
Use the Delete
Click the buttons, if you
radio button wish to remove
next to the any of the
correct answer choices.
answer.
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Multiple response
question type:
(1 or more correct
answers)
Click Add
Choice to add
further possible
answers.
Click the
Allocate marks for
checkboxes next
the correct
to the correct
answer(s)
answer(s)
Fill-in-the-blanks
question type:
Then click
Enter the the Make
question text, blank
inserting { } button.
braces around
the item(s)
you want to
remove.
Slider
question type:
Choose the range
and scale for the
slider.
Choose the initial
position for the
Choose pointer.
whether the
answer is an Click the
exact number, Preview button
or whether any to see how the
answer is a slider will appear
specified range in the test
is acceptable. question.
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Short answer
question type:
Short answer
questions are
not
automatically
marked.
When you
review pupils’
work on the
test, you will be
able to award
marks as
appropriate.
8. To save this question and finish the process of adding questions, click Save. To save
the question and continue adding further questions, click Save & New.
Having created questions for your test, it is possible to amend the test or add further
details.
Use the buttons
here to change
the order of the
questions in the
test, or to
remove
Enter additional questions you
instructions, if no longer want.
you wish
Set high and
low marks, if
you wish.
Choose the test
format.
9. If you want to change the order in which the questions are presented, on the
‘Resource Details’ tab select a question and choose Move Up or Move Down.
10. Enter instructions for the test. These instructions will be shown to pupils when they
start the test.
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11. It is possible to give pupils the choice of answering the test questions in any order, or
to direct them to answer the questions in sequence. In the ‘Select a test format’
section, choose either:
• A Formal sequential test (the pupil can make only one attempt at the test,
must answer the questions in order, and must complete the test once begun.
When the pupil completes the test, it is automatically submitted for marking.)
• Or an Informal free exploration test (the pupil can answer the questions in
any order, can open, amend and save the test as many times as they wish. The
pupil can choose when to submit the test for marking – and must remember to
do so!)
12. The total mark for the test is calculated automatically, from the marks allocated for
each individual question.
If you wish, you can set high and low marks. These marks are not displayed to pupils,
but are visible to the teacher in ‘Monitor and mark’ view. They highlight the pupils
who have scored particularly well or poorly in a test, subject to the criteria you set. If
you do not wish to use this facility, leave zeros in these fields.
Having entered test questions and made appropriate choices about the instructions,
format and marks, the rest of the ‘Resource Builder’ window can be completed.
13. On the ‘Resource Details’ tab, fill in the ‘Resource properties’ section by giving the test
a name, a description and adding any relevant keywords.
14. You can save the resource at this point, or go on to use the other tabs of the
‘Resource Builder’ window. Remember that closing the ‘Resource Builder’ window will
not save the information you have entered – it is essential to click the Save icon. The
other tabs of the ‘Resource Builder’ window are used in exactly the same way as
described for file-based resources earlier in this tutorial. The resource will be saved in
‘My Resources’, in the sub-folder selected in step 3.
Creating a simple text resource
The final type of Glow Learn resource is a ‘simple text resource’. This option allows
teachers to give information, instructions or reminders. A ‘simple text resource’ can be
used very effectively when accompanying other resources which have been collated to
form a course. Details on how to build a course are given in Tutorial 3. Examples of use
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may include a reference to a textbook, instructions about the order in which a number of
activities should be undertaken, or a reminder about working methods.
1. In Glow Learn, ensure that you are in ‘Planning’ view. If you are not, click on the
drop-down menu at the top right of the screen and select Planning.
2. Click the Resources tab.
3. The ‘My Resources’ folder is already selected and new resources will be saved here by
default. If you wish to select a sub-folder which you have previously created in ‘My
Resources’, click on the + sign next to ‘My Resources’ to view the other folders. Click
to select the folder in which to save your new resource.
4. Click on the Create a new resource icon .
5. The ‘Resource Builder’ window will open. Select A simple text resource.
6. Enter the required text and then click OK.
7. For a simple text resource there are no options to add further information or to tag it.
The new resource will be saved in ‘My Resources’, in the sub-folder selected in step 3.
Editing a resource
Having created a number of different types of resource, you may want at some point to
edit them, for example to amend the description or tagging information. You may also wish
to edit a file-based resource to upload a modified version of a file.
1. In Glow Learn, ensure that you are in ‘Planning’ view. If you are not, click on the
drop-down menu at the top right of the screen and select Planning.
2. Click the Resources tab.
3. Click the + signs to expand the tree structure.
4. Locate and select the resource you want to edit. Details of the resource will be
displayed in the right-hand pane.
5. Either double-click on the resource name in the left-hand pane or click Edit in the
right-hand pane.
6. The ‘Resource Builder’ window will open, displaying details of the resource. The name,
description, keywords and tagging can all be modified, if required.
7. If you wish to amend a file-based resource by uploading an amended version of any of
the associated files (‘main file’, ‘additional files’ or ‘supporting files’) click on the
appropriate Browse button. Navigate to the required file, and click Open (PC) or
Choose (Mac).
8. Click Save.
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Viewing details of a resource
1. In Glow Learn, ensure that you are in ‘Planning’ view. If you are not, click on the
drop-down menu at the top right of the screen and select Planning.
2. Click the Resources tab.
3. Click the + signs to expand the tree structure.
4. Locate and select the resource you want to view. Summary details of the resource,
including the name, description and resource owner, are displayed in the right-hand
pane.
5. Click Info to view a list of the file(s) that make up the resource, along with any
supporting notes and tagging details.
Resource
owner
Main file
Supporting
file
Tagging
information
Launching a resource
The process of launching a resource from ‘Planning’ view is generally used simply to check
that the resource is working correctly. However, this process could also be used to launch
a resource for whole class teaching.
1. In Glow Learn, ensure that you are in ‘Planning’ view. If you are not, click on the
drop-down menu at the top right of the screen and select Planning.
2. Click the Resources tab.
3. Click the + signs to expand the tree structure.
4. Locate and select the resource you want to launch. Details of the resource will be
displayed in the right-hand pane.
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5. Click Launch. Click Yes on any security messages that are displayed.
6. Depending upon the resource type and settings on your computer, the resource may
launch in a new browser window, or a new tab, or in the relevant application (as long
as the relevant application is on the computer).
For file-based resources, there may be a choice of opening or saving the file. Click
Open to launch the file immediately, or click Save to save it to a location of your
choice on your computer.
7. Once you have previewed the resource, close the application, or browser window, or
tab, taking care not to close Glow entirely.
Flagging a resource
When you find an interesting resource, for example in the school or local authority shared
folder, you may wish to flag (or mark) it so that you can easily find it again. This process
creates a link to the resource, but does not copy it, so should be used only as a temporary
‘bookmarking’ tool.
1. In Glow Learn, ensure that you are in ‘Planning’ view. If you are not, click on the
drop-down menu at the top right of the screen and select Planning.
2. Click the Resources tab.
3. Click the + signs to expand the tree structure.
4. Locate and select the resource you want to flag. Summary details of the resource are
displayed in the right-hand pane.
5. In the toolbar click on the Flag selected item icon ..
6. A link to the resource will be placed in your ‘Flagged Resources’ folder. To access the
resource in the future, open the ‘Flagged Resources’ folder and click on the link.
Copying a resource
When you have created a resource in your ‘My Resources’ folder, you may want to make it
accessible to others, by putting a copy of it into a shared folder. You are likely to have
permissions to copy resources into your school’s shared folder, but not into the Local
Authority shared folder or the National Site.
Similarly, you may want to use a resource that is currently in a shared folder. In this case,
copy the resource into your ‘My Resources’ folder and you will then be able to use or
amend it, as you wish.
To copy a resource:
1. In Glow Learn, ensure that you are in ‘Planning’ view. If you are not, click on the
drop-down menu at the top right of the screen and select Planning.
2. Click the Resources tab.
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3. Click on the + signs to expand the tree structure.
4. Locate and select the resource you wish to copy. Click the Copy icon on the
toolbar.
5. Expand the tree structure, if necessary, to locate the folder into which you wish to
copy the resource. Select the folder and click the Paste icon on the toolbar.
Deleting a resource
1. In Glow Learn, ensure that you are in ‘Planning’ view. If you are not, click on the
drop-down menu at the top right of the screen and select Planning.
2. Click the Resources tab.
3. Click the + signs to expand the tree structure.
4. Locate and select the resource you want to delete. Details of the resource will be
displayed in the right-hand pane.
5. Click the Delete icon in the toolbar. Alternatively, drag and drop the resource to
the Recycle Bin.
6. On the confirmation window, click Yes to send the folder to the Recycle Bin or No to
cancel.
Items can be retrieved from the Recycle Bin for up to 90 days.
Note: once a resource has been included in a course (as described in Tutorial 3), it
will need to be removed from the course, before it can be deleted.
The ‘Content Packs’ tab
The previous pages have focussed on the Resources tab in ‘Planning’ view. Two other tabs
are displayed in ‘Planning’ view: Courses and Content Packs. Tutorial 3 describes the use
of the Courses, here we’ll look at the ‘Content Packs’ tab.
Content Packs are collections of digital resources, packs may be user-created or
commercially produced. Any content pack that you wish to import into Glow Learn must be
in a specific format. More information on content pack specifications can be found by
clicking on the Help icon on the toolbar in Glow Learn, clicking Show Contents and then
selecting ‘Managing content packs’. Commercial content packs are likely to conform to
these specifications, but do check before purchasing.
Users may create their own content packs, for example to upload multiple files more
rapidly than through the ‘file-based resource’ process described on pages 11 to 14. Glow
Learn does not contain a ‘content pack compiler’ but various products are available, either
freeware products which can be downloaded from the web, or commercial products which
can be purchased as single or site licences.
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Importing a content pack
1. In Glow Learn, ensure that you are in ‘Planning’ view. If you are not, click on the
drop-down menu at the top right of the screen and select Planning.
2. Click on the Content Packs tab.
A list is displayed of all the shared folders you have access to. Note that there is no
equivalent to the ‘My Resources’ private folder. By default, you will have permission to
import content packs to your school folder and to any Learning Space folder of which
you are an Administrator. You will not, by default, be able to import content packs to
the Local Authority or National Site folders.
3. Click on the shared folder into which you wish to import a content pack.
4. If content packs have already been imported, a list of the providers is displayed.
Content pack
providers
5. On the toolbar, click the Upload a content pack icon .
6. On the ‘Upload Content Pack’ screen. Click Browse.
7. Navigate to the location of the content pack, for example on a CD or on your school
network.
8. Select the zip file for the content pack. Click Open (on a PC) or Choose (on a Mac).
9. Click Upload. The file begins to upload and progress messages are displayed until the
upload is complete.
10. A confirmation message will be displayed. Click Close.
11. Now click the Activate Content Packs icon .
12. On the ‘Activate Content Packs’ screen, click Accept Terms and Conditions.
13. The provider and title of the content pack are displayed. These fields can be edited if
no details were detected during the upload process (for example, if you created the
content pack yourself). Any terms and conditions for the content pack are also
displayed.
Click the checkbox for I have read and accept the terms and conditions for the
content pack and click Activate.
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14. Click Finish. The new content pack will be displayed on the Content Packs tab, in a
folder for the relevant provider.
Viewing information on, and launching, content pack resources
1. In Glow Learn, ensure that you are in ‘Planning’ view. If you are not, click on the
drop-down menu at the top right of the screen and select Planning.
2. Click on the Content Packs tab.
3. Click on the shared folder (for example, your school folder) containing the content
pack you wish to view.
4. Click on the name of the relevant content pack provider, indicated by the icon.
5. Content packs from the provider are listed. Click on one of the content packs.
6. A folder containing all the individual resources in the content pack is displayed.
Click on the folder and continue to open any sub-folders, until you can see individual
resources listed.
7. Click on a resource. Summary details are shown in the right-hand pane. Click Info for
further details, including tagging and licensing information. Click Close on the toolbar
to return to the ‘Content Pack Manager’ screen.
8. Click on a resource and click Launch. The resource will open in a new window (or
tab).
9. When you have finished previewing the resource, close the window (or tab) to return
to the ‘Content Pack Manager’ screen.
10. Click on the content pack title in the crumb trail to return to the top-level of the pack.
11. Besides the folder (and sub-folders) of resources described at step 5, the content pack
also contains a SCORM sequence, indicated by the icon. Select the SCORM
sequence icon. Summary information is displayed in the right-hand pane. Click Info
for more details.
12. Click Launch. The opening page for the content pack is displayed in the Glow Player
window.
13. When you have finished previewing the content pack, close the Glow Player window to
return to the ‘Content Pack Manger’ screen.
Deleting a content pack
Entire content packs may be deleted, but not individual resources or objectives within
them. A content pack cannot be deleted if any resource or objective within it is used in a
course.
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To delete a content pack:
1. In Glow Learn, ensure that you are in ‘Planning’ view. If you are not, click on the
drop-down menu at the top right of the screen and select Planning.
2. Click on the Content Packs tab.
3. Click on the shared folder (for example, your school folder) containing the content
pack you wish to delete.
4. Click on the name of the relevant content pack provider, indicated by the icon.
5. Content packs from the provider are listed. Click in the selection box next to the
pack you wish to delete.
6. Click the Delete icon . Click Yes to send the content pack to the Recycle Bin, or
No to cancel.
Content packs can be retrieved from the Recycle Bin for up to 90 days.
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Tutorial 3: Creating a new course
The purpose of this tutorial is to demonstrate how a course can be created in Glow Learn.
In this tutorial you will:
• Create a course
• Search for resources and objectives
• Copy an existing course
• Modify a course
• Delete a course
Tutorial 2 explored the creation and management of individual resources in Glow Learn. At
any stage you can start to combine resources to form a ‘course’. A course can range from
being simply a small collection of unstructured resources for a single lesson, through to a
more complex structure of units, lessons, resources and objectives to support the teaching
of a National Qualification.
A course can contain resources from different sources, such as user-created resources,
materials from commercially produced content packs and from external repositories such
as the LTS Online Service.
As well as being a teaching tool, a course can also be a planning tool. It can contain
framework objectives, along with your own comments and ideas, giving you a detailed
plan of how you intend to teach the course.
You can build a course either by:
• Creating a course from scratch using resources, framework objectives and teacher-
defined objectives of your choosing
• Copying an existing course and modifying it
This tutorial describes each of these processes.
Creating a course structure
1. Log on to Glow and in the left-hand navigation bar select Glow Learn.
2. In the ‘Glow Learn – teaching’ web part click Plan and organise content.
3. The Glow Learn window will open in ‘Planning’ view, with the Courses tab selected,
by default.
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Tree
structure
with private
and shared
folders
The tree structure here is similar to that on the Resources tab. You have access to two
private folders – ‘My Courses’ and ‘Flagged Courses’ – and to shared folders for the
school, local authority and National Site. There will also be shared folders for any
Learning Spaces to which you belong. Your permissions on each of these folders are
identical to those for folders on the Resources tab, as described on page 9.
4. The ‘My Courses’ folder is already selected and new courses created will be saved here
by default. If you wish, you can organise the ‘My Courses’ folder by creating sub-
folders, for example for the different classes or curricular areas that you teach. To do
this, click on Create a new folder , give the folder a name, and then click OK.
5. If you have created sub-folders within ‘My Courses’ and wish to save your course into
one of these, click on the + sign next to ‘My Courses’ to view the sub-folders. Click on
the folder within which you wish to save your new course.
6. Click the Create a new course icon on the toolbar.
7. The ‘Course Builder’ window will be displayed. In the right-hand pane enter a name
for the course. Letters, numbers and spaces can be used in course names, but other
characters such as apostrophes should not be used. If you wish, add a description of
the course, to explain its purpose and intended usage. Click Save. The course name
will be displayed in the left-hand pane.
Having clicked Save, all changes you now make to the structure of your course will be
saved automatically.
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8. You may wish to add folders to your course to organise the resources that you are
going to add. The folders can be named to reflect the units of work in your course. To
add a folder, click the Create a new folder icon , enter a name for the folder and
click OK. Repeat for as many folders as you require. The folders will appear in a tree
structure underneath the course name.
Folders added
to organise
the course
into topics or
lessons
9. You can leave the ‘Course Builder’ window at any stage by clicking on the
toolbar. Your course will be saved automatically and you will return to the main Glow
Learn window. Take care to use the Close icon on the toolbar, not the close icon on
the browser window (or tab) which will take you out of Glow Learn entirely.
10. If you have left the ‘Course Builder’ window and want to return to it, select the course
name in the left-hand pane of ‘Planning’ view and click Edit in the right-hand pane.
Now that you have created the basic structure of the course, you are ready to add
materials to it. These materials can include:
• new resources that you create in Glow Learn and add directly to your course;
• resources which you have already created in Glow Learn;
• resources from content packs;
• resources from external repositories, such as the LTS website and SCRAN;
• framework objectives;
• user-defined objectives.
Adding new resources directly into your course
Tutorial 2 described how resources can be created in Glow Learn and stored in the ‘My
Resources’ folder, for later organisation into courses. However, it is also possible to create
new resources whilst building a course.
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Each method has its advantages, depending on whether you are building a course for
immediate use or are uploading resources on a range of topics for use in building courses
at a later date.
To create a resource and add it directly to your course:
1. In Glow Learn, ensure that you are in ‘Planning’ view. If you are not, click on the
drop-down menu at the top right of the screen and select Planning.
2. Click on the Courses tab.
3. Click on the + sign next to ‘My Courses’ to expand the tree structure, and if
necessary, next to any sub-folder you have created. Click on the course name.
4. In the right-hand pane, click on Edit. The course builder window will open.
5. To add a new resource into the course, click the Create a new resource icon in
the toolbar. Create the new resource, as described on pages 11 to 21.
6. When you have completed the required details on the ‘Resource Builder’ window,
including adding tagging information, click Save.
7. You will be prompted to select a folder in which to save the resource. Select My
Resources or click the + sign next to ‘My Resources’ and select a suitable sub-folder.
Click OK.
8. The resource is saved into the chosen location in ‘My Resources’. A shortcut to the
resource is also immediately included in your course.
Adding existing resources and objectives to your course
The next section describes how a variety of searching techniques can be used in Glow
Learn to locate resources and objectives to include in your course.
There are a number of different search options in Glow Learn, each with its own purpose.
You will probably find that two or three of these are sufficient to help you find resources
and framework objectives for your courses. There is no need to use all the search options!
Typing a search term
1. In Glow Learn, ensure that you are in ‘Planning’ view. If you are not, click on the
drop-down menu at the top right of the screen and select Planning.
2. Click on the Courses tab.
3. Click on the + sign next to ‘My Courses’ to expand the tree structure, and if
necessary, next to any sub-folder you have created. Click on the course name.
4. In the right-hand pane, click on Edit. The course builder window will open.
5. In the ‘Course Builder’ window click the Search icon . The Search pane will be
displayed on the right-hand side of the window.
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6. From the ‘Search by’ drop-down menu select Typing a search term.
7. In the ‘Search for’ box type in a word or words.
Glow Learn will search for this term in the name or description of resources, and in
the case of file-based resources, within the text of the main file.
A few notes about searching:
• The search term is not case sensitive (e.g. English and english will return the
same results)
• Single and plural forms of a word may find different results (e.g. roman and
romans may return different results)
• If you are entering multiple words, you can use a + sign to link the words (e.g.
World+War+2) but also speech marks (e.g. “World War 2”). These searches may
return different results, as external repositories may use different search
processes.
• Wildcards can be used to broaden a search. They can be used anywhere in a
word, other than at the beginning.
— The wildcard * can be used to indicate any string of characters. For
example, a search for assess* would return results which include any of
the words ‘assess’, ‘assessing’ or ‘assessment’.
— The wildcard ? can be used to indicate a single character. For example,
searching for standardi?e would find results including either ‘standardise’
or ‘standardize’.
— The wildcard ~ can be used to carry out a search when you’re not sure of
the spelling. For example, if you enter paralel~ as a search term, the
search results would include any resources that contain the words ‘parallel’
or ‘parallelogram’.
8. Select to show either Framework objectives or Resources as your search results.
Click Go to start the search.
Glow Learn will search your private folders, the shared folders that you have access to
(your school, your local authority and the National site) and a number of external
repositories such as the Learning and Teaching Scotland Online Service, the Glow
Video Streaming servers and SCRAN.
9. Results will be displayed in the Search pane. Click on the + sign next to a Search area
to view the list of results.
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Search results
shown resources
found within Glow
Learn …
Icons indicate the
type of resource … within the LTS
repository
…. within the Glow
video streaming
Click on the + sign repository
to expand the tree
structure, to view …. within the
results from other Scran repository
repositories
10. To find more information about a resource, double-click on the resource name. The
‘Resource Details’ window will open, displaying the name, description and tagging
information. To preview the resource, click on the resource link and click Yes on any
security messages that are displayed.
Click on link
to preview
the resource
11. Depending upon the resource type and settings on your computer, the resource may
launch in a new browser window, or a new tab, or in the relevant application (as long
as the relevant application is on the computer.
For file-based resources, there may be a choice of opening or saving the file. Click
Open to launch the file immediately, or click Save to save it to a location of your
choice on your computer.
12. Once you have previewed the resource, close the application, or browser window, or
tab, taking care not to close Glow entirely. Close the ‘Resource Details’ window.
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13. When you have found a resource or framework objective that you want to include in
your course, highlight in the left-hand pane the folder where you wish to put the
resource. In the right-hand pane click in the check box next to the resource name and
click Include in course. You can select more than one checkbox if there are multiple
items that you wish to add to the same folder.
When a resource is included in the course, it is in fact a shortcut (note the arrow
displayed on the resource icon ). The resource remains in its original location, for
example in ‘My Resources’, and can be used in multiple courses.
Browsing resources
An alternative method of searching for resources within Glow Learn is to browse the
private and shared folders to which you have access. This is the easiest option to use in
order to locate resources which you have already uploaded to, or created within, Glow
Learn.
1. In the ‘Course Builder’ window click the Search icon . The Search pane will be
displayed on the right-hand side of the window.
From the ‘Search by’ drop-down menu select Browsing resources. The screen will
refresh and a tree structure will then be displayed of all the folders to which you have
access. These include your ‘My Resources’ folder, your school and local authority
shared folders, the National Site shared folder and any Learning Spaces to which you
belong.
2. To browse any of these folders, click on the + next to the folder name and next to any
sub-folder names. When you have found a resource of interest, double-click to view
the ‘Resource Details’ window. Close the ‘Resource Details’ window when you have
finished with it.
3. In the left-hand pane of the ‘Course Builder’ window highlight the folder to which you
wish to add the resource. In the right-hand pane select the resource and click
Include in course.
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When a resource is included in the course, it is in fact a shortcut (note the arrow
displayed on the resource icon ). The resource remains in its original location, for
example in ‘My Resources’, and can be used in multiple courses.
Note that you can also select an entire folder of resources to include in your course.
You can then use cut and paste (or drag and drop) to reorganise the resources into
appropriate places within the course structure.
Folder of resources selected and
included in course
Browsing frameworks
Another way to search for content is to browse curricular frameworks. This option allows
you to include framework objectives in your course and to search for content that has been
tagged with a specific objective.
1. In the ‘Course Builder’ window, select the course name or the folder into which you
wish to add a framework objective.
2. Click the Search icon .
3. The Search pane will be displayed on the right-hand side of the window.
4. From the ‘Search by’ drop-down menu select Browsing frameworks.
5. The screen will refresh. In the ‘Select a framework’ drop-down menu, choose a
framework to search within. Glow Learn currently holds framework objectives for Early
Years, 5-14 and for National Qualifications. Curriculum for Excellence Experiences and
Outcomes will be added in Spring 2010. Click Go.
6. A folder for the selected framework will be displayed. Click the + sign to open the
folder and continue to expand the tree structure until the required objective is located.
7. To include this as an objective for your course, highlight the objective in the right-
hand pane and then click Include in course. If you wish to select more than one
objective, hold down the Ctrl key (PC) or Command key (Mac) on the keyboard while
clicking to select the objectives.
8. Resources can be previewed, and added to the course, as described on pages 33 - 34.
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Resources for Framework objective
If you have already added an objective to your course, you may wish to search for
resources which have been tagged with that objective. This can be done through the
‘Resources for Framework objective’ search option.
Note that there may be other resources suitable for the objective, but unless they have
been tagged with the objective, they won’t be returned by the search.
1. In the ‘Course Builder’ window click to highlight the objective for which you wish to
find resources. Click the Search icon .
2. In the ‘Search by’ drop-down menu, select Resources for framework objective.
Once the screen has refreshed, click Go.
3. Glow Learn will search internal areas and external repositories for related resources.
Search results will be displayed in the right-hand pane.
Resources
tagged to
the
objective
displayed in
Framework right-hand
objective pane
highlighted
in left-hand
pane…
4. Resources can be previewed, and added to the course, as described on pages 33 - 34.
Framework objective for resource
You may have included a resource within your course because it is relevant to a specific
objective. However, many resources will potentially be relevant to more than one objective
and will have been tagged accordingly. For a particular resource, you may wish to identify
other relevant framework objectives and include these in your course.
1. In the ‘Course Builder’ window click to highlight the resource for which you wish to
find associated objectives. Click the Search icon .
2. In the right-hand pane select Framework objectives for resource and click Go.
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Resource
highlighted
in left-hand All framework
pane… objectives
with which
the resource
has been
tagged are
displayed in
the right-
hand pane
3. To include any of these additional objectives in your course, click the checkbox next to
the objective and click Include in course.
Browsing content packs
The final search option is to browse through resources contained within content packs.
These may be commercially-produced packs or packs created by an individual user.
1. In the ‘Course Builder’ window click the Search icon .
2. In the right-hand pane select Browsing content packs. The screen will refresh. A
list is displayed of all the shared folders to which you have access.
3. Click on a shared folder, such as the school folder. If any content packs have been
uploaded to the folder, a list of content pack providers, (indicated by ) will be
displayed.
4. Click on the name of a content provider to view a list of content packs .
5. Click on a content pack. If you wish to preview the whole content pack, double-click
on the SCORM package, indicated by the icon . On the ‘Resource Details’ window
click the SCORM link. The pack will open in a separate, Glow Player window (or tab).
Once you have previewed the activities, close the window (or tab). Close the
‘Resource Details’ window. If you wish to add the SCORM package to your course,
select the checkbox next to the SCORM icon and click Include in course.
6. Alternatively, you may wish to include individual resources from the content pack in
your course. To view the resources individually, click on the content pack folder .
Continue to open sub-folders until you can see individual resources listed. Double-click
a resource name – the resource will open in a new window (or tab). Once you have
previewed it, close the window (or tab) and close the ‘Resource Details’ window. To
add resources (or folders of resources) select the appropriate checkboxes and click
Include in course.
Author: Glow Team Page 37 of 93 Ref: GC470_v2.0
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Creating a new objective
Having used the search options to find framework objectives for your course, you may also
wish to define and include objectives of your own.
These can be expressed in terms appropriate to the needs and abilities of your pupils. For
example, for younger pupils you may wish to use this option to share learning intentions.
This option can also be used to include references to Curriculum for Excellence Experiences
and Outcomes within a course, until these are integrated into Glow Learn in Spring 2010.
To create a new objective:
1. In the ‘Course Builder’ window select either the course name or the folder into which
you wish to include the new objective.
2. Click the Create new objective icon .
3. Enter the text for the objective and then click OK.
4. The objective will appear in the selected folder in the course.
Exiting the ‘Course Builder’ window
1. You can leave the ‘Course Builder’ window at any stage by clicking on the
toolbar. The course will be saved automatically and you will return to the main Glow
Learn window. Take care to use the Close icon on the toolbar and not the close icon
on the browser window or tab, which will take you out of Glow Learn entirely.
Editing a course
Amendments to a course can be made at any stage. It is quite likely that you will build up
a course gradually, adding further resources and objectives over a period of time.
To edit a course:
1. In the Glow Learn window ensure that you are in ‘Planning’ view. If you are not, click
on the drop-down menu at the top right of the screen and select Planning.
2. Click on the Courses tab.
3. Click on the + sign next to ‘My Courses’ and then on the + signs next to any sub-
folders to locate the course you wish to modify.
4. Click to select the course. Details will be displayed in the right-hand pane.
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5. Either double-click on the course name in the tree, or click Edit in the right-hand
pane. The course will open, with the course structure shown in the tree in the left-
hand pane, and the course summary in the right-hand pane.
6. If you wish, you can change the name or description of the course. To apply any
changes you make to these, click the Save button in the right-hand pane.
7. In the left-hand pane, you can create additional folders to structure your course (as
described on pages 9 and 10), and add further objectives and resources (as described
on pages 31 to 38).
8. To alter the order of items (folders, resources, objectives) in the course, select the
item and then move it using the Cut and Paste icons, or by ‘dragging and dropping’,
or by using the Move Up and Move down icons.
Items can be
moved into a
different
order, or into
folders within
the course.
9. To remove a folder from a course, select the item and click the Remove icon .
Note that removing a folder will also remove any resources it contains.
10. To edit a resource that you own (i.e. a resource which you have created or have
copied from elsewhere), select the resource and click Edit in the right-hand pane. The
‘Resource Builder’ window will open and changes can be made, as described on page
21.
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11. To remove resources or objectives from a course, select the item and click the
Remove icon.
Note: when a resource is included in a course, Glow Learn simply creates a shortcut to
where the item is stored. Therefore, if you remove a resource from a course you are
removing the shortcut: the resource remains unchanged, wherever it is stored.
12. When you have finished making changes, click on the toolbar to return to the
course tree. Take care to use the Close icon on the toolbar, not the close icon on the
browser.
Copying your course to a shared folder
When you have created a course in your ‘My Courses’ folder, you may want to make it
accessible to others, by putting a copy of it into a shared folder. You are likely to have
permissions to copy courses into your school’s shared folder, but not into the Local
Authority or National Site shared folders. Your Local Authority and LTS, respectively, can
provide information about the process for copying courses to the shared folders for which
they are responsible.
To copy a course:
1. In the Glow Learn window ensure that you are in ‘Planning’ view. If you are not, click
on the drop-down menu at the top right of the screen and select Planning.
2. Click on the Courses tab.
3. Click on the + sign next to ‘My Courses’ and then on the + signs next to any sub-
folders to locate the course you wish to copy.
4. Highlight the course and click on the Copy icon in the toolbar.
5. Click on the + sign next to the School shared folder and then on the + signs next to
any sub-folders to locate the most appropriate location in which to save the copied
course. (If no sub-folders exist, you may wish to create one.) Select the folder and
click the Paste icon on the toolbar.
6. Your colleagues will now be able to view the course. They can also copy the course
from the shared folder to their ‘My Courses’ folder and then adapt it, for example by
adding or removing resources from the course, if they wish. This will not affect either
your original version or the copy in the shared folder.
Copying and modifying a course
It may not be necessary to start creating a course from scratch. If another teacher has
created a course that largely meets your requirements, and has placed a copy of it in a
shared folder, you can copy it from there to your ‘My Courses’ folder. You will then be able
to modify it for your own purposes.
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To copy and modify a course:
1. In the Glow Learn window ensure that you are in ‘Planning’ view. If you are not, click
on the drop-down menu at the top right of the screen and select Planning.
2. Click on the Courses tab. Click on the + signs next to folder names to expand the
tree structure. Locate the course you want to copy.
3. Select the course and then click the Copy icon .
4. Select ‘My Courses’, or a sub-folder within it into which you wish to paste the course.
Click the Paste button .
You now have a copy of the course. Any changes you make to your copy will not
affect the original.
5. To make changes, either double-click on the course name in the tree, or click to select
the course and then click Edit in the right-hand pane. The ‘Course Builder’ window will
open, with the course structure shown in the tree in the left-hand pane, and the
course summary in the right-hand pane.
As described on page 39, you can now change the name or description of the course,
create or remove folders, re-order items within the course, and add or remove
objectives and resources. You will not, however, be able to edit a resource - for
example to change its name - as only the resource owner is able to do this.
6. When you have finished making changes, click on the toolbar to return to the
course tree. Take care to use the Close icon on the toolbar, not the close icon on the
browser.
Deleting a course
You can only delete a course that you own. You will not be able to delete courses
belonging to other people and placed in shared areas, such as the school folder.
As a course contains shortcuts to resources, rather than the resources themselves,
deleting a course does not delete resources. The resources remain in the location where
they were saved, for example, in your ‘My Resources’ folder.
To delete a course:
1. In the Glow Learn window ensure that you are in ‘Planning’ view. If you are not, click
on the drop-down menu at the top right of the screen and select Planning.
2. Click on the Courses tab.
3. Click on the + sign next to ‘My Courses’ and then on the + signs next to any sub-
folders to locate the course you wish to delete.
4. Highlight the course then click the Delete icon on the toolbar. Alternatively drag
and drop the course on to the Recycle Bin within the ‘My Courses’ folder.
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5. On the Confirmation message, click Yes to send the course to the Recycle Bin, or No
to cancel.
Items sent to the Recycle Bin can be retrieved for up to 90 days.
Note than once pupils have been enrolled on a course, deleting the course will also
delete the associated progress records and pupil data. Detailed information on
enrolling is given in Tutorial 4 and on progress records in Tutorial 5.
Archiving a course
Within your ‘My Courses’ folder is an ‘Archive’ folder. The purpose of this folder is to allow
you to store any courses that you are not currently using, but may wish to use again in the
future.
To archive a course:
1. In the Glow Learn window ensure that you are in ‘Planning’ view. If you are not, click
on the drop-down menu at the top right of the screen and select Planning.
2. Click on the Courses tab.
3. Click on the + sign next to ‘My Courses’, and then on the + signs next to any sub-
folders, in order to locate the course you wish to archive.
4. Highlight the course and then click the Cut icon .
5. Select the ‘Archive’ folder. Click the Paste button . Alternatively drag and drop the
course on to the ‘Archive’ folder within the ‘My Courses’ folder.
6. The archived course can be viewed, if required, but can not be edited.
To take a course out of an archive:
1. In the Glow Learn window ensure that you are in ‘Planning’ view. If you are not, click
on the drop-down menu at the top right of the screen and select Planning.
2. Click on the Courses tab.
3. Click on the + sign next to ‘My Courses’ and then on the + signs next to the ‘Archive’
folder.
4. Highlight the course you wish to take out of the archive and click the Cut icon .
5. Select ‘My Courses’ or a sub-folder within it. Click the Paste button . Alternatively
drag and drop the course onto the ‘My Courses’ folder or a sub-folder within it.
6. The restored course can now be used and edited, as required.
Note that shared areas, such as the school folder, also contain ‘Archive’ folders. Courses
can be moved into the Archive only by the course owner.
Further information about archiving is given in Tutorial 5. The effect of archiving a course,
upon which pupils have been enrolled, is explained.
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Tutorial 4: Using your course and making it visible
to staff and pupils
The purpose of this tutorial is to demonstrate how pupils and teachers can be enrolled on
courses. In this tutorial you will:
• Launch a course
• Enrol pupils on a course
• Give other teachers access to the course
• Set viewing and assessment options
Having created a course in Tutorial 3, you are now ready to explore how the course can be
used for learning and teaching. The flexibility of Glow Learn allows a number of ways in
which this can be done, depending on how you wish to use the course. The table below
outlines some common scenarios:
How will you use the course? Next steps
Use the course materials for whole-class teaching, for The course is ready to use.
example, using a computer connected to a projector
and screen.
Use the course for whole-class teaching and record in Enrol pupils on the course.
Glow Learn how pupils are progressing in relation to
the course objectives.
Give pupils access to all materials in the course, to use Enrol pupils on the course.
when they wish.
Give pupils access to the course, releasing materials Enrol pupils on the course and
to them on specific dates. then set viewing options on
individual resources.
Set assignments for pupils, review their submitted Enrol pupils on the course and
work online and record progress. use the viewing and assessment
options to set assignments.
It is possible to enrol pupils on a course and to set viewing and assessment options at any
stage, so even if you start by using a course solely for whole-class teaching only, you can
easily give pupils individual access to the course materials at a later stage.
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The next sections of this tutorial explain how to launch a course for whole-class usage,
how to enrol pupils on the course and how to set viewing and assessment options.
Launching a course
1. Log on to Glow and in the left-hand navigation bar select Glow Learn.
2. In the ‘Glow Learn – teaching’ web part click Plan and organise content.
3. The Glow Learn window will open in ‘Planning’ view, with the Courses tab selected,
by default.
4. Expand the tree structure to find the course you wish to launch.
5. Click on the course name and then, in the right-hand pane, click Launch. The ‘Course
Details’ screen is displayed.
6. In the left-hand pane select the course name, or expand the tree structure to select a
sub-folder. The right-hand pane will display the objectives and resources contained in
the selected course or folder.
A range of icons are used to indicate the types of resources and objectives:
an objective
a file-based resource
a link-based resource
a test
a simple text resource
7. Click on the Full screen button. This launches a new window in full screen view,
suitable for whole-class teaching.
Author: Glow Team Page 44 of 93 Ref: GC470_v2.0
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Click here to view or hide
the objectives.
Arrow
indicates
that there
are
supporting
notes for
this
resource.
Click the
arrows to
show the
support
notes.
8. Click on the name of a resource to launch it. Click Yes on any security messages that
are displayed. Depending upon the resource type and settings on your computer, the
resource may launch in a new browser window, or a new tab, or in the relevant
application. For file-based resources, there may be a choice of opening or saving the
file. Click Open to launch the file immediately, or click Save to save it to a location of
your choice on your computer.
9. When you have finished using the resource, close the browser window (or tab) or
application. To exit ‘Full screen view’, click on the toolbar.
10. To exit from the ‘Course Details’ screen, click on the toolbar to return to
‘Planning’ view.
You may now wish to make your course directly available to pupils, so that they can use
the course materials independently. This could be during lesson time, but could also be out
of school hours. For example, you may wish pupils to complete work at home, use the
resources for revision, or have access to resources from a lesson they have missed. To
make the course available, you need to enrol pupils on the course.
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Enrolling pupils and teachers on a course
1. Ensure that you are in ‘Planning’ view. If you are not, click on the drop-down menu at
the top right of the screen and select Planning.
2. Expand the ‘My Courses’ folder to locate the course onto which you want to enrol
pupils. If the course you want to use is in a shared folder, take a copy of it into your
‘My Courses’ folder first.
3. Select the course and then click the Enrol icon on the toolbar. The ‘Enrol pupils
and select teachers’ window will open.
Default name
for the
enrolled
course. You
can edit this,
if you wish
If you can’t see the ‘Add as Student button’,
resize the window by dragging the bottom
right hand corner down and to the right.
4. When pupils are enrolled on a course, Glow Learn creates a copy of the course,
leaving the original unchanged as a master version. The enrolled course is
automatically titled with the name of the un-enrolled version, with the date appended
to differentiate between the two. The default name can be edited, and it’s a good idea
to alter it to something meaningful for your pupils to see.
5. In the ‘My Groups’ listing, double-click on the school name. A list of groups, such as
Year Groups, Registration Groups and Teaching Sets will be listed. These groups are
passed to Glow Learn from the school’s information system (such as SEEMIS or
Phoenix). If the class or teaching set you wish to enrol is not listed, please speak to
your school’s Accounts and Services Manager (ASM). If the ASM has already passed
groups across and they are still not displayed in Glow Learn, please contact your local
helpdesk.
6. Continue to double-click to open sub-groups to find the pupils you wish to enrol.
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• To add an individual, select the pupil’s name and click Add as Student. The
name will be added to the list of ‘Pupils studying course’.
• To add several pupils from a list, hold down the Ctrl key (on a PC) or the
Command key (on a Mac) on the keyboard and click on each individual’s name to
select them. Click Add as Student.
• To add a consecutive list of pupils (for example, a whole class), click on the first
name and then hold down the Shift key while clicking on the last name on the
list. Click Add as Student.
• If the pupils you wish to enrol are in a number of different groups, such as
registration groups, use the breadcrumb trail to go back up to a previous level.
Use the
crumb trail
to go back
up to a
previous list
If you can’t see the ‘Add as Student button’,
resize the window by dragging the bottom right
hand corner down and to the right.
7. Teachers can also be added to the course in a similar way. As the teacher planning
the course, you are already listed in the ‘Teachers teaching course’ list but you can
add any other colleagues you wish. This is very useful if you are sharing the teaching
of a class with a colleague and want to be able to use the same materials. Note that
designating other teachers in this way does not mean that they have to use it, but
simply ensures that they can access it, if they wish.
8. Scroll to the bottom of the window and click OK to save the enrolled course. The new
course (a copy of the original) will appear in your ‘My Courses’ folder. The enrolled
course icon is displayed.
Note: Additional pupils can be enrolled on a course at any stage. Similarly, additional
members of staff can be designated as ‘teachers teaching the course’.
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Pupils and teachers can be un-enrolled from a course, with a few restrictions:
• You can’t remove yourself as a teacher of your own course;
• At least one pupil must remain enrolled. If you no longer want any pupils to be
enrolled, you could delete the enrolled course if you have an identical un-enrolled
version. Alternatively, make a copy of the enrolled course. This will create an un-
enrolled version of it.
Enrolling pupils and teachers on a course has a number of effects:
For you, as owner of the course:
• The course is now listed in your ‘Courses to teach’ web part in the Glow portal.
This provides a useful shortcut. From here you can launch the course for whole-
class teaching.
• The objectives for the course have automatically been entered into a progress
record in ‘Monitor and mark’ view of Glow Learn. This allows you to record pupils’
progress against the objectives. Further information is given in Tutorial 5.
For pupils:
• The course is now visible to pupils when they log on to Glow. They can access the
course materials whenever they wish. However, pupils’ use of the course at this
stage is not tracked and Glow Learn tests are not automatically marked.
• Pupils will be able to open and use all resources, provided that the computer they
are using has any software required. More detailed information on how pupils use
Glow Learn is given in Tutorial 7.
Pupil’s view
of the
course and
resources
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For a colleague, designated as a teacher of the course (at step 7):
• A designated teacher does not have full rights over the course, will not see it
listed in their ‘My Courses’ and cannot edit it.
• However, a designated teacher will see the course listed in their ‘Courses to
teach’ web part in the Glow portal.
• A designated teacher can launch the course for whole-class teaching and can
information to pupils’ progress records.
Using ‘Teach a class’ view
Once pupils have been enrolled on a course, the ‘Teach a class’ view in Glow Learn can be
used to access the course, use it with pupils, set viewing and assessment options, and
search for additional resources to use in a lesson.
1. There are a number of ways to navigate to ‘Teach a class’ view in Glow Learn.
• From the Glow Learn page in the portal, click Teach a class.
• Or, if Glow Learn is already open, click on the drop-down menu at the top right of
the screen and select Teach a class.
Using either of these options will lead to a list of all your enrolled courses. The list will
contain the courses you have created and enrolled pupils on, and may also include
courses, created by other colleagues, to which you have been added as a teacher.
Click a course name to open the ‘Course Details’ window.
Alternatively, you can launch a specific course directly. To do this:
• From the Glow Learn page in the portal, click on the course name in the ‘Courses
to teach’ web part.
• Or, if Glow Learn is already open in ‘Planning’ view, select the course name and
then click the Teach this course icon in the top right-hand corner of the
screen.
Using either of these options will open the ‘Course Details’ window.
2. In the left-hand pane of the ‘Course Details’ window, expand the tree structure, if
necessary, and select the part of the course you want to teach.
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The resources and objectives contained in this part of the course are displayed in the
right-hand pane.
3. Click on the name of a resource or objective to launch it. Alternatively, click on the
Full screen button to launch the course in full screen view, suitable for delivery to a
class. When you have finished with a resource, close it to return to the list of
resources and objectives. Close ‘full screen view’ to return to the ‘Course Details’
window.
Searching in ‘Teach a class’ view
A search option is available while in ‘Teach a class’ view. This can be useful to quickly find
a resource that you want to use, but which is not included in your enrolled course.
1. Click on the Search tab.
2. From the ‘Search by’ drop-down menu, select an option:
If you select Typing a search term, type in a keyword or phrase in the ‘Search for’
box. Use the Show option to filter the results by ‘Framework objectives’ or
‘Resources’. Then click Go. More information on refining searches is given on page 32.
If you select Browsing resources, a tree structure will be displayed of all the private
and shared folders in Glow Learn to which you have access. Expand the tree structure
to locate the resource you wish to use.
If you select Browsing frameworks, choose a framework from the drop-down menu
and click Go. Expand the tree structure to locate the objective for which you wish to
find tagged resources. Select the objective and then click Search by objective.
If you select Browsing content packs, expand the tree structure to locate any
content packs to which you have access.
3. To view details on a resource, select the resource and click Info. To launch a
resource, select it and then click Launch. When you have finished, close the resource
and click on the Enrolled courses tab to return to the ‘Course Details’ window.
Setting viewing and assessment options
Enrolling pupils on a course allows them to access all the course materials, whenever they
wish. If you’ve included resources such as planning notes or answer sheets in the course,
this is not ideal! Similarly, your course may include resources – such as assessments - that
you do not want pupils to have access to, until a specific date.
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Rather than giving pupils access to all course materials at once, you may wish to:
• hide some materials, such as teachers’ planning notes.
• release materials to pupils on specific dates,
• ask pupils to complete work online and submit it for marking by a specific date.
To control pupils’ access of resources in this way, use the viewing and assessment options.
These options can be used in ‘Planning’ view immediately after setting the enrolment, but
it is more common to use the options in ‘Teach a class’ view, as described below.
1. In the ‘Course Details’ window, select the course name in the left-hand pane, or
expand the tree structure to select a sub-folder. The right-hand pane will display the
objectives and resources contained in the selected course or folder.
2. The ‘Visible’ icon next to each resource indicates that pupils can access the
resource whenever they wish. To amend this, click on the ‘visible’ icon.
3. The ‘Set viewing and assessment options’ window will open.
4. First, choose from the ‘viewing options’. Decide whether the item you have selected
should be hidden from pupils or visible to them.
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You may, for example, have included in the course structure some notes on planning
a school trip. These notes are for your own reference and for any colleagues sharing
the course, but are unlikely to be useful material for pupils. In such a case, set the
item to ‘hidden’ and pupils will not see this item in their view of the course.
5. If you select the ‘Item is visible to pupils’ option, then by default, pupils will be able to
see the item immediately and without a time limit. If you wish to change this, click on
the Calendar buttons to set suitable start and end dates.
Viewing
options
Assessment
options
6. If you wish, you can also set ‘assessment options’. You can opt to:
• Include item in the progress record
— Leave this option unselected for non-assessed activities, such as asking
pupils to watch a video clip.
— Select this for activities for which you wish to record pupils’ progress. If
you choose this option, then you can also opt to:
• Assign item to pupils as work due
— Leave this option unselected for activities which are not formal assignments
with a due date. For example, you might provide pupils with a list of
background reading.
— Select this option for activities where you want pupils to complete some
work and submit it. For example, you might ask them to create a
spreadsheet using data from a source material.
Note: the option to set work as due must be selected for Glow Learn tests, in
order for tests to be submitted and automatically marked.
7. To set the ‘Due by’ date for an assignment, click the Calendar button. Choose a
suitable date and click OK.
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8. If you wish to provide pupils with instructions for the assignment, click the
Instructions button. Enter appropriate text and click OK. Pupils will see these
instructions when they open the assignment in their ‘Work Due’ list.
9. By default, the assignment applies to all pupils taking the course. However, if you
wish to remove the assignment from certain pupils, click the Applies to … button. In
the ‘Selected pupils’ list, highlight the name of any pupil you wish to remove from the
list and click Remove.
Use the Remove All option, if you wish to un-assign a piece of work.
10. Click OK on the ‘Set viewing and assessment options window’ to return to the ‘Course
Details’ screen.
An icon is displayed next to each resource and objective in the course, to indicate
which viewing and assessment options have been set. The icons are:
Visible item
Hidden item
Visible item, included in the progress record
Hidden item, included in the progress record
Assignment, included in the progress record
11. Repeat steps 2 to 10 for any other resources in the course.
12. If you wish to set viewing options for a folder, or for the whole course, select the
appropriate item in the left-hand pane and click the Set viewing options icon
in the toolbar. Note that viewing options can be set for a course or folder, but not
assessment options. If a course or folder is set to be hidden, then pupils will not be
able to see the materials contained within it, even if they have individually been set as
‘Visible’.
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Pupils will see assigned resources in their work due list and can access other
resources set to be visible through the ‘Courses’ view. The screenshot below shows a
pupil’s view of their ‘Work due list’ in Glow Learn.
Pupil can
view all
visible
resources
and
objectives
by clicking
on the
Courses
button
Pupil’s assigned work and deadlines. Pupil clicks the title of the assignment to
launch it.
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Tutorial 5: Monitoring and marking
The purpose of this tutorial is to explore the monitoring and marking functions in Glow
Learn. In this tutorial you will:
• Become familiar with the structure of the ‘Monitor and mark’ view of Glow Learn
• View and update progress records
• Use options to ask pupils to redo work and to send messages
• Release grades, marks, comments, test scores and answers to pupils
When you create a course and enrol pupils on it, a progress record is automatically created
in Glow Learn, to allow you to track pupils’ progress and to record assessment information.
Progress records are held in ‘Monitor and mark’ view of Glow Learn. This view can be
accessed directly from the link in the Glow portal:
Alternatively, when you are in Glow Learn, switch between ‘Planning’, ‘Teach a class’ and
‘Monitor and mark’ views, by using the drop-down menu at the top right of the window.
Navigating ‘Monitor and mark’ view
1. Log on to Glow and in the left-hand navigation bar, click on Glow Learn.
2. In the ‘Glow Learn – teaching’ web part, select Monitor and mark pupil work.
3. The Glow Learn window will open, in ‘Monitor and mark’ view.
4. The window displays three tabs. Click on each tab in turn to explore the information
given.
• Progress records: a list is displayed of your enrolled courses (i.e. courses you
own or that you have been enrolled on by another teacher). Click on a course
name to view a summary of all pupils’ progress on all elements of the course.
From here you can navigate to a progress record for an individual pupil on a
specific objective or piece of work.
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• Tracking: this tab provides a shortcut to the progress records for assignments
that you have set. A summary of information for each assignment is displayed.
Click on the assignment name to view, or to add, information on each pupil’s
progress on the work.
• Pupils: this page can be used to view an individual pupil’s records. Progress in all
courses on which they are enrolled (not just courses taught by you) can be
viewed.
The remainder of this tutorial will look in more detail at each of the three pages of ‘Monitor
and mark’ view.
Viewing and updating progress records
1. Ensure that you are in ‘Monitor and mark’ view. If you are not, click on the drop-down
menu at the top right of the screen and select Monitor and mark pupil work.
2. Click on the Progress Records tab. A list of your enrolled courses is displayed (i.e.
courses you own or on which you have enrolled by another teacher).
3. Click a course name. The ‘Progress Summary’ for the course will open. Click on
Expand All Folders to view all the objectives, assignments and non-assigned pieces
of work that have been included in the Progress Record (through use of the ‘Viewing
and assessment options’.)
4. A variety of icons are used to indicate pupils’ progress:
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For an assignment the
For an objective the following icons are used to
following icons are indicate its status:
used to indicate
progress: Not assigned to this pupil
Not accessed
Rating not set
Accessed
Not achieved
Handed in
Partially achieved
Overdue
Fully achieved
Redo (you have asked the
Excelled pupil to redo the work)
Marked (a grade or score
may be shown)
Updating progress on an objective
1. Ensure that you are in ‘Monitor and mark’ view. If you are not, click on the drop-down
menu at the top right of the screen and select Monitor and mark pupil work.
2. Click on the Progress Records tab. A list of your enrolled courses is displayed (i.e.
courses you own or on which you have enrolled by another teacher).
3. Click a course name. The ‘Progress Summary’ for the course will open. Click on
Expand All Folders.
4. To update a pupil’s progress record for an objective, click in the relevant box adjacent
to the pupil’s name.
5. A progress record for the individual pupil is displayed. The objective is shown and
underneath, the name of the pupil. There are two sections in which you can add
comments about the pupil’s progress.
• ‘Public comments’: this field should be used to provide feedback to the
individual pupil, for example areas of improvement required to meet the
objective. You can decide if, and when, the comments are released to the pupil.
Once released these comments will also be visible to other teachers, via the
‘Pupils’ tab. The comments are not seen by any other pupil.
• ‘Private comments’: information added here is seen only by yourself and
anyone else you added (on the enrolment screens) as a teacher of the course.
Information added here might be an analysis of the pupil’s progress or a
reminder of additional support required.
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6. In the lower half of the window, click one of the radio buttons to indicate whether the
pupil has achieved the objective.
Click a radio
button to set
the level
7. If you wish to update another pupil’s progress record for the same objective, click
save and next to move to the next pupil in the class. If not, click Save on the
toolbar at the top of the screen to save changes to the currently displayed pupil.
8. Click on the course name in the crumb trail to return to the course progress summary.
The updates to the objective will be displayed.
Updating progress on a test
1. Ensure that you are in ‘Monitor and mark’ view. If you are not, click on the drop-down
menu at the top right of the screen and select Monitor and mark pupil work.
2. Click on the Progress Records tab. A list of your enrolled courses is displayed (i.e.
courses you own or on which you have enrolled by another teacher).
3. Click a course name. The ‘Progress Summary’ for the course will open. Click on
Expand All Folders.
4. Find the column for the test you wish to review. Click the cell at the top of the column
which indicates the number of pupils who have submitted their work.
5. The Progress Summary for the test is displayed.
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Progress
summary for
a test:
overview of
when work
was
submitted,
its current
status, scores
and
comments.
6. Click on a pupil’s name to view their Progress Record for the test.
At the top of the Progress Record, the name of the test and the pupil’s name are
displayed:
Test name
Pupil’s name
In the lower half of the window, the test questions are shown. The correct answer is
displayed with the pupil’s answer below. The test has been automatically marked,
other than for short answer question types, but you can amend the marks awarded, if
you wish. Review the pupil’s answer, then click on save and next to move on to the
next question.
7. In the top half of the window the overall test score is displayed and will update with
any changes you make to the awarded marks. If you wish, enter an overall grade or
mark for the test. You can enter ‘Public Comments’, which can be released to the pupil
and can be viewed by any teacher in the school. You can also record ‘Private
Comments’, which will be seen only by yourself and anyone else you designated (on
the enrolment screens) as a teacher of the course. Note that the comment boxes are
for the whole test, not for individual questions.
Note: when a pupil submits a test, it is shown in their ‘Work submitted’ list and on
the teacher’s Progress Records as ‘Handed in’. For this status to be changed to
‘Marked’, it is necessary for the teacher to give at least some feedback, such as a
public comment or grade or mark. Simply reviewing and amending marks on a test is
not sufficient to change the status to ‘Marked’.
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8. On the toolbar are options to ask the pupil to redo the work, to send the pupil files or
to send a message. If you wish to ask a pupil to redo the work, click Redo on the
toolbar. The work will reappear on the pupil’s list of work due.
If you wish to send additional files to the pupil, for example to provide a helpsheet,
click the Send files to pupil icon on the toolbar. On the ‘Send files to pupil’
window, click Browse to find the required file and click Add. Repeat for any other
files you wish to send and then click OK. Note that this sends files to the individual
pupil, not to a whole class.
If you wish to send a message to the pupil about the assignment, click on the
Messages icon , type in a message and click Send. When you have finished with
the ‘Messages’ window, click Close. The pupil will see the message when they open
the assignment from their list of ‘Work submitted’. If a pupil sends a message to you,
a green flashing ‘Messages’ icon is displayed on the toolbar in their Progress
Record.
9. If you wish to update another pupil’s progress record for the same test, click save
and next to move to the next pupil in the class. If not, click Save on the toolbar at
the top of the screen to save changes to the currently displayed pupil.
Note: you can return to update a pupil’s progress record at any time, for example to
change a pupil’s grade or mark. If you do update a record, you will still be able to
view the previous comments, grades and marks by clicking on the ‘History’ button.
10. If a pupil has not submitted the required work, but you want to mark it anyway (for
example, to record that the work has not been done), click the button.
This removes the assignment from the pupil’s work due list and places it on the pupil’s
work submitted list with the status shown as ‘Handed in’. On the Progress Record you
can now review any questions which have been completed (note that the questions
will not have been automatically marked, as the pupil did not hand-in the work). You
can also record appropriate information in the Grade/mark and Public Comments
fields. The Private Comments field automatically indicates who forced the hand-in.
11. Click on the test name in the crumb trail to return to the Progress Summary for the
test. The updated grades/marks, test scores and comments will be displayed.
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12. On the toolbar at the top of the Progress Summary there are a number of options to
allow you to decide which information, if any, is released to pupils and other teachers.
Note that pupils will only see their own marks, grades, test scores and public
comments; they will not see information about other pupils.
Release Release Release all marks/grades,
marks and test comments, test scores and
grades scores answers
Force hand-in
all pupils’ work
Release Release test
comments answers
13. When you wish to release information, click the appropriate icon and click Yes on the
confirmation message. Note that you can’t “un-release” information!
Information will be released to the relevant pupils. For example, comments are
released to those pupils for whom you have added public comments to their record;
test answers are released to pupils who have submitted the test (but will not go to
pupils who have not yet done it).
Each ‘release’ button can only be clicked once. If you subsequently make changes to a
pupil’s Progress Record – for example, to amend the public comments - the changes
are released to the pupil immediately. Similarly, a pupil who submits their test after
you have released the marks and answers will receive this information as soon as they
submit their work.
More information on the pupils’ view of Glow Learn and how they can view marked
work is given in Tutorial 7.
14. Click the course name in the crumb trail to return to the Progress Summary for the
course.
Updating progress on other assigned work
1. Ensure that you are in ‘Monitor and mark’ view. If you are not, click on the drop-down
menu at the top right of the screen and select Monitor and mark pupil work.
2. Click on the Progress Records tab. A list of your enrolled courses is displayed (i.e.
courses you own or on which you have enrolled by another teacher).
3. Click a course name. The ‘Progress Summary’ for the course will open. Click on
Expand All Folders.
4. Find the column for the assignment you wish to review. Click the cell at the top of the
column which indicates the number of pupils who have submitted their work.
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Click in the
summary cell
at the top of
the column to
go to the
Progress
Summary
5. The Progress Summary for the assignment is displayed.
6. Click on a pupil’s name to view their Progress Record for the assignment.
At the top of the Progress Record, the name of the assignment and the pupil’s name
are displayed.
Assignment
name
Pupil’s name
Submitted
work
7. Attached to the record are any files that the pupil has submitted. Click on the link to
open and review the file. You may wish to add marks or comments directly to the
work. If so, save the reviewed file to a convenient location on your computer or school
network.
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8. On the Progress Record add any appropriate grades or marks. You can enter ‘Public
Comments’, which can be released to the pupil and can be viewed by any teacher in
the school. You can also record ‘Private Comments’, which will be seen only by
yourself and any other teacher designated as a teacher of the course.
Note: when a pupil submits an assignment, it is shown in their ‘Work submitted’ list
as ‘Handed in’. For this status to be changed to ‘Marked’, it is necessary for the
teacher to give at least some feedback, such as a public comment or grade or mark.
Simply opening and reviewing any attached file is not sufficient to change the status
to ‘Marked’.
The Force hand in button can be used as described on page 61 for any pupils who
have not submitted work.
9. On the toolbar are the same options to ask the pupil to redo the work, to send the
pupil a file (such as reviewed work) or to send messages, as described on page 60.
10. If you wish to update another pupil’s progress record for the same piece of work, click
save and next to move to the next pupil in the class. If not, click Save on the
toolbar at the top of the screen to save changes to the currently displayed pupil.
Note: you can return to update a pupil’s progress record at any time, for example to
change a pupil’s grade or mark. If you do update a record, you will still be able to
view the previous comments, grades and marks by clicking on the ‘History’ button.
11. Click on the assignment name in the crumb trail to return to the Progress Summary
for the assignment. The updated grades, marks and comments will be displayed.
12. On the toolbar at the top of the Progress Summary there are a number of options to
allow you to decide which information, if any, is released to pupils and other teachers.
Release marks Release all marks,
and grades grades and comments
Force hand-in
all pupils’ work
Release comments
Note that pupils will only see their own marks, grades and public comments; they will
not see information about other pupils.
13. When you wish to release information, click the appropriate icon and click Yes on the
confirmation message. Note that you cannot “un-release” information! Information will
be released to the relevant pupils. For example, comments are released to those
pupils for whom you have added public comments to their record.
Each ‘release’ button can only be clicked once. If you subsequently make changes to a
pupil’s Progress Record – for example, to amend their grade - the changes are
released to the pupil immediately.
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14. Click the course name in the crumb trail to return to the Progress Summary for the
course.
Updating progress on non-assigned work
When setting viewing and assessment options in Tutorial 4, you may have chosen to
include in the progress record, a resource that you wanted pupils to make use of, but
which did not require them to submit work by a due date. An example of a non-assigned
resource might be a list of background reading. Progress records for non-assigned work
allow you to record any relevant comments, perhaps based on classroom observation or
discussion. Note that Glow Learn does not track whether pupils have accessed non-
assigned resources.
1. Ensure that you are in ‘Monitor and mark’ view. If you are not, click on the drop-down
menu at the top right of the screen and select Monitor and mark pupil work.
2. Click on the Progress Records tab. A list of your enrolled courses is displayed (i.e.
courses you own or on which you have enrolled by another teacher).
3. Click a course name. The ‘Progress Summary’ for the course will open. Click on
Expand All Folders.
4. Find the column for the work you wish to review. Click the cell at the top of the
column.
Click in
column
summary
cell to go to
Progress
Summary
5. The Progress Summary for the work is displayed.
6. Click on a pupil’s name to view their Progress Record.At the top of the Progress
Record, the name of the work and the pupil’s name are displayed.
7. Enter any relevant grades, marks or comments. On the toolbar click the Messages
icon , if you wish to send a message to the pupil.
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8. If you wish to update another pupil’s progress record, click save and next to move to
the next pupil in the class. If not, click Save on the toolbar at the top of the screen to
save changes to the currently displayed pupil.
9. Click on the resource name in the crumb trail to return to the Progress Summary. The
updated grades, marks and comments will be displayed.
10. On the toolbar at the top of the Progress Summary there are a number of options to
allow you to decide which information, if any, is released to pupils and other teachers.
Release marks Release all marks,
and grades grades and comments
Force hand-in
all pupils’ work
Release comments
Note that pupils will only see their own marks, grades and public comments; they will
not see information about other pupils.
11. When you wish to release information, click the appropriate icon and click Yes on the
confirmation message. Note that you can’t “un-release” information! Information will
be released to the relevant pupils. For example, comments are released to those
pupils for whom you have added public comments to their record.
Each ‘release’ button can only be clicked once. If you subsequently make changes to a
pupil’s Progress Record – for example, to amend their grade - the changes are
released to the pupil immediately.
12. Click the course name in the crumb trail to return to the Progress Summary for the
course.
One final feature of the Progress Records page is the option to export data.
Exporting data
You can, if you wish, export the data from the Progress Record for a course. Data is
exported as a .csv file, which can be opened in Excel or other suitable program. It can then
be manipulated, for example, you may wish to sort the data by the assignment name and
then by marks or scores.
To export data:
1. Ensure that you are in ‘Monitor and mark’ view. If you are not, click on the drop-down
menu at the top right of the screen and select Monitor and mark pupil work.
2. Click on the Progress Records tab. A list of your enrolled courses is displayed (i.e.
courses you own or on which you have enrolled by another teacher).
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3. Click a course name. The ‘Progress Summary’ for the course will open.
4. On the toolbar click Export. A ‘File Download’ message will be displayed. Click Save.
5. Choose an appropriate location to save the file on your computer or the school
network. Click Save.
6. The file can now be opened with a suitable program, such as Excel, and the data
manipulated.
So far, we have looked only at the ‘Progress Records’ tab. We’ll now explore the purpose of
the remaining two tabs in ‘Monitor and mark’ view.
Tracking assignments
The purpose of the Tracking tab is to provide a summary of all the assignments you have
set in all of your courses – in short, it provides a ‘to-do list’ of work that may require
review.
1. Ensure that you are in ‘Monitor and mark’ view. If you are not, click on the drop-down
menu at the top right of the screen and select Monitor and mark pupil work.
2. Click on the Tracking tab. Assignments are listed here from 28 days before the due
date until 28 days after. For each assignment, summary information is shown,
including the number of pupils who have accessed the work and the number who have
submitted it for marking.
Click on an assignment name. The Progress Summary for the assignment is displayed.
Click on a pupil’s name to view their Progress Record for the assignment. The record
can be updated, as described on pages 58 to 63.
3. Save any changes that you make and then click on the assignment name in the crumb
trail to return to the Progress Summary. If you wish, use the options on the toolbar to
release grades, comments, test scores or test answers, as described earlier.
4. Click on the Tracking tab to return to the list of your assignments.
Monitoring individual pupils
The purpose of the ‘Pupils’ tab is to allow you to view an individual’s progress on all of
their courses, irrespective of whether you teach these courses. This may be a particularly
useful option for guidance staff and senior managers, to gain an overview of pupil
performance across a range of subjects.
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1. Ensure that you are in ‘Monitor and mark’ view. If you are not, click on the drop-down
menu at the top right of the screen and select Monitor and mark pupil work.
2. Click on the Pupils tab. Groups such as Year Groups, Registration Groups and
Teaching Sets are listed. These groups are passed to Glow Learn from the school’s
information system (such as SEEMIS or Phoenix). If groups are not listed here, please
speak to your school’s Accounts and Services Manager (ASM). If the ASM has already
passed the groups across and they are still not displayed in Glow Learn, please
contact your local helpdesk.
3. Double-click on a group name to open it. Repeat for any sub-groups, until you can
locate the required pupil’s name.
4. Click on the pupil’s name and then click View marks. A list is displayed of all the
courses the pupil is taking.
5. Expand the tree structure to view all the units a course contains, and within each unit,
the resources and objectives.
If an item has been marked, and the results have been released, then the
grade/mark, test scores, achievement against an objective, and public comments will
be displayed.
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To complete this tutorial, we’ll return briefly to the topic of archiving courses (mentioned
earlier in Tutorial 3) and how data from these courses is retained in ‘Monitor and mark’
view.
Archiving a course
Your ‘My Courses’ folder contains an ‘Archive’ folder, in which you can store any course
which you are not currently using. Information on how to move a course into the Archive,
or out of it, is given in Tutorial 3.
Archiving has a number of effects on enrolled courses. It is important to be aware of these
when reviewing pupils’ progress in ‘Monitor and mark’ view.
When a course is archived:
• All assignments from the course are removed from a pupil’s ‘Work Due’ and ‘Work
Submitted’ lists.
• Assignments removed in this way are indicated on the Progress Records by the status
icon . The ‘Public comments’ box shows when the course was archived.
• The course and progress records are removed from a pupil’s list of ‘Current Courses’
and moved to their ‘Completed Courses’ list.
• The pupil can still access the resources within the course, through their list of the
‘Completed’ courses. However, the pupil can not submit work from the course for
marking or send a message to the teacher about it.
• Teachers can still release comments and marks, but the rest of the course is locked.
• In the ‘Progress Records’ and ‘Tracking’ pages, the course is removed from the
‘Active’ section to the ‘Archived’ section.
If a course is moved out of an archive folder:
• It is automatically moved from a pupil’s list of ‘Completed Courses’ to their ‘Current
Courses’.
• In the teacher’s ‘Monitor and mark’ view, the course is moved from the ‘Archived’ list
to the ‘Active’ list, on the ‘Tracking’ and ‘Progress Records’ tabs.
• Assignments, removed from the pupil’s ‘Work due’ list when the course was archived,
are not automatically reassigned.
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Tutorial 6: Learning Spaces
The purpose of this tutorial is to explore how Learning Spaces link the functions of the
Glow portal with those of Glow Learn. In this tutorial you will:
• Create a Learning Space and set the membership
• Look at how an existing Glow Group can be changed into a Learning Space
• Explore how the Learning Space connects to Glow Learn
• Look at how a Learning Space can enhance learning and teaching
A Learning Space is simply a Glow Group, with one additional web part which links it to
Glow Learn. This allows a teacher to integrate the collaboration tools of the Glow portal –
such as discussion boards, Glow Meet and Glow Chat - with the management and tracking
features of Glow Learn.
A Learning Space can either be created from scratch – by a process very similar way to
that of creating a Glow Group – or an existing Glow Group can be converted into a
Learning Space, by adding the ‘Glow Learn – Learning Space’ web part. These methods are
described in more detail on pages 69 to 73.
If you wish, the membership of a Learning Space can include pupils and teachers, not only
from your own school, but also from other establishments. This allows teachers from
different schools and authorities, to work together to develop resources, create courses
and share their expertise.
Creating a Learning Space
1. Open your browser and log on to Glow. (It is essential that before creating a Learning
Space that you start a new browser session. Therefore, if you have already been
working in Glow, log off, close the browser down entirely, and start a new session.)
2. In the left-hand navigation bar click on your school name (or the authority name, if
you have the rights to create a Learning Space on the local authority site).
3. On your school site, click on the Glow Groups tab.
Consider where you want your new Learning Space to be created. This will either be
as a top-level group on the school (or authority) site or as a sub-group of an existing
Glow Group.
• If you want your new Learning Space to be a top-level Group, click on the New
Glow Group link.
• If you want it to be a sub-group of an existing Glow Group, first open the
relevant Glow Group and then click on the Glow Groups tab. Click on the New
Glow Group link.
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4. Enter a name for your Learning Space. Letters, numbers and spaces can be used in
Learning Space names, but other characters such as apostrophes should not be used.
The description field is optional, but it is worth entering a description to convey to
others the purpose of the Learning Space.
5. From the ‘Template’ drop-down menu, select Learning Space.
6. From the ‘Filter Policy’ drop-down menu, select an appropriate policy.
7. Do not select the option ‘Use the same members at this site’. (Note that this option is
available only when creating sub-groups, or if you have Administrator rights on the
school site).
8. Click Create Glow Group.
Your new Learning Space will open. The layout is similar to that of a standard Glow
Group, but you will notice differences in the number of page tabs and in the default
web parts available on the Noticeboard page.
Setting the membership of a Learning Space
Membership of a Learning Space is set in a similar way to that of Glow Groups, but with a
couple of restrictions to take into consideration:
• Any user given ‘Administrator’ rights of the Learning Space will be listed as a
teacher in the enrolment screens in Glow Learn.
• Users given any other rights (e.g. ‘Contributor’ or ‘Reader with discussions’) will
be listed as pupils in the enrolment screens in Glow Learn.
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• In practice, this generally means that any teacher you wish to share the Learning
Space with should be given Administrator rights. Pupils can be given any level of
rights lower than ‘Administrator’
1. To set the membership, click on the Members link at the top of the page.
2. The Groups tab of the ‘Members’ screen will be displayed. Listed here are all the
groups, such as year groups and teaching sets, for your own school. Select any group
that you wish to make members of the Learning Space and click an appropriate level
of permissions. Click Save at the bottom of the screen.
3. If you wish to add a group from another school, click on the drop-down list and select
the appropriate school. Click Go to refresh the list of groups.
Select the group that you wish to make members of the Learning Space and click an
appropriate level of permissions. Click Save at the bottom of the screen.
4. To add an individual, such as another teacher, go to the Users tab. To select an
individual from your own school, select an appropriate group, such as ‘Teaching Staff’,
and click Go.
5. The names of the individuals within this group are displayed. Select an appropriate
access right for each individual that you wish to add to the Learning Space. Click Save
at the foot of the screen.
6. If you wish to add an individual from another school, go to the Users tab. Select the
school name, allow the screen to refresh, then select an appropriate group and click
Go.
Select an appropriate access right for each individual that you wish to add to the
Learning Space. Click Save at the foot of the screen.
7. To check which members you have added and the access rights you have set for
them, click Show current access rights for this site. Repeat on the Groups tab.
8. Once you are happy with the membership that you have set, click the Back to
Noticeboard link to exit the ‘Members’ screen.
9. The Learning Space is now ready to use and can be customised in the same way as a
Glow Group.
You may want to add information to the Description, Web links, Key dates, Image or
Discussions web parts, or to add additional web parts, such as Glow Chat or Glow
Meet. Additional pages can be added or existing pages renamed or removed.
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Use the Glow Groups Training Guide or click Learning about Glow in the left-hand
navigation bar, if you need more information on any of these topics.
Note that the ‘Glow Learn – Learning Space’ web part will remain empty at this stage.
Rename, add or
remove pages,
depending on how
you want to use the
learning space.
Use the ‘Description’ Choose where to
web part for a place the ‘Glow
welcome message, Learn – Learning
or to provide Space’ web part. In
information about this example, it’s
what the Learning been placed on the
Space contains. ‘Course notes and
tasks’ page.
You might wish to
use the ‘Key Dates’
You might want to
web part to
use the XML or Text
highlight deadlines
Editor web part, to
for tasks, or to
incorporate a news
advertise events
feed from a
which are taking
relevant website.
place.
Converting an existing Glow Group to a Learning Space
1. Open your browser and log on to Glow. (It is essential that before creating a Learning
Space that you start a new browser session. Therefore, if you have already been
working in Glow, log off, close the browser down entirely, and start a new session.)
2. In the left-hand navigation bar click on My Glow Groups.
3. Click on the Glow Group you wish to convert to a Learning Space.
4. Go to the page to which you want to add the ‘Glow Learn – Learning Space’ web part.
5. Click Modify Shared Page.
6. Click Add Web Parts and then Browse. The ‘Add Web Parts’ menu will open.
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7. Select the Virtual Server Gallery. At the foot of the menu, click Next to move on to
the second page of web parts.
8. Locate the ‘Glow Learn – Learning Space’ web part and add it to the page. Close the
‘Add Web Parts’ menu.
Adding the web part to the Glow Group forges a link with Glow Learn and thereby
converts the Glow Group to a Learning Space. The Learning Space web part will
remain empty at this stage.
9. Click on the Members link. The Groups tab will be displayed.
Membership of a Learning Space slightly differs from that of a Glow Group:
• Any user given ‘Administrator’ rights of the Learning Space will be listed as a
teacher in the enrolment screens in Glow Learn.
• Users given any other rights (e.g. ‘Contributor’ or ‘Reader with discussions’) will
be listed as pupils in the enrolment screens.
• In practice, this usually means that any teacher you wish to share the Learning
Space with must be given Administrator rights. Pupils can be given any level of
rights lower than ‘Administrator’.
10. To check the membership that you have previously set, click Show current access
rights for this site. A list of the groups with current membership is displayed. Check
the level of permissions each group has been given and make any adjustments
necessary. Click Save at the bottom of the screen.
11. Click on the Users tab. Again, click Show current access rights for this site. A list
of the individuals with current membership is displayed. Check the level of
permissions each individual has been given and make any adjustments necessary.
Click Save at the bottom of the screen.
12. Click the Back to Noticeboard link to exit the ‘Members’ screen. Now that the
Learning Space has been created in the Glow portal, its linked functions can be used
in Glow Learn.
Note: The membership of a Learning Space can be changed whenever you wish. However,
it is a good idea to check that the initial membership has been set correctly, before moving
on to the next steps. Once you go into Glow Learn, any changes to the membership in the
portal can take up to 24 hours to be reflected in Glow Learn.
Author: Glow Team Page 73 of 93 Ref: GC470_v2.0
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Using Learning Spaces in Glow Learn
1. Log on to Glow and in the left-hand navigation bar click on Glow Learn.
2. From the ‘Glow Learn – teaching’ web part, select Plan and organise content.
3. Glow Learn will open in ‘Planning’ view on the Courses tab.
The process of creating a Learning Space in the portal has created a new shared
folder – with the same name - in Glow Learn. Your new Learning Space shared folder
will be displayed towards the bottom of the list of folders.
Note: if your new Learning Space folder is not listed, close the Glow Learn window,
log off from Glow and close the browser. Repeat steps 1 to 3.
A new shared folder
– linked to the
Learning Space
created in the
portal – is now
displayed in Glow
Learn.
4. On the Courses tab, click on the + sign next to your Learning Space folder to expand
the tree structure. If you wish, you can create sub-folders to organise your materials,
as described on pages 9 and 10.
The Learning Space folder is initially empty. In order for Glow Learn courses and
assignments to be displayed in the Learning Space in the portal, a course must be
placed into the folder and then pupils enrolled on the course.
You can place a course in the folder by:
• Copying an existing course from ‘My Courses’ or from a shared area, such as the
school folder.
• Creating a new course directly in the Learning Space folder.
5. To copy a course into the Learning Space folder, click on the + signs to expand the
tree structure to locate the course you wish to copy, for example in ‘My Courses’. Click
on the course and then click the Copy icon on the toolbar. Click on the Learning
Space folder, or an appropriate sub-folder within it, and then click the Paste icon .
Author: Glow Team Page 74 of 93 Ref: GC470_v2.0
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6. To create a new course in the Learning Space, click on the Learning Space or an
appropriate sub-folder within it. Click on the Create a new course icon on the
toolbar. Add resources and objectives to the course, as described in Tutorial 3.
At this stage the ‘Learning Space’ web part in the portal will still contain no courses or
assignments. We need next to enrol pupils (and teachers) on the course.
7. To enrol pupils onto a course in a Learning Space folder, click on the + sign next to
the Learning Space shared folder, and if necessary any sub-folders, to expand the tree
structure. Click on the course and then click on the Enrol icon on the toolbar.
8. The ‘Enrol pupils and select teachers’ window will open. The enrolled course will be
given a default name, but it’s a good idea to change this to something meaningful for
your pupils. Remember, though, that this must be different from the name of the
unenrolled course, as both will be retained within the Learning Space.
Edit the default
course name.
Click on the name
of your Learning
Space.
If you can’t see the ‘Add as Student button’,
resize the window by dragging the bottom
right hand corner down and to the right.
9. In the ‘My Groups’ list, double-click on the name of your Learning Space (not your
school).
Author: Glow Team Page 75 of 93 Ref: GC470_v2.0
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10. Double-click on Teachers. Listed here will be any users to whom you gave
‘Administrator’ rights to the Learning Space in the portal. To enable these users to
teach the course, select their names and click Add as Teacher.
Use the crumb
trail to go back
to the Learning
Space list
11. Click on the Learning Space name in the crumb trail and then select Pupils. Listed
here are the users to whom you gave access non-Administrator rights to the Learning
Space in the portal. Select their names and click Add as Student.
Note: If the names you expected to see are not displayed here, it is likely that you
have recently changed the membership of the Learning Space in the portal. It can
take up to 24 hours for membership changes to be reflected in Glow Learn.
12. Click OK to save the selections and to close the ‘Enrol pupils and select teachers’
window. The enrolled course is shown in the Learning Space folder.
All Learning Space members whom you have enrolled as teachers will now be able to:
• launch and teach from the course
• edit the course
• update progress records
• make a copy of the course, if they wish.
Pupils will now able to view all the materials in the course through the ‘Courses’
button in Glow Learn. To manage what pupils have access to:
13. Click on the enrolled course name in the Learning Space folder and then click Launch
in the right-hand pane.
14. In the ‘Course Details’ window, select the course name in the left-hand pane, or
expand the tree structure to select a sub-folder. The right-hand pane will display the
objectives and resources contained in the selected course or folder.
15. The ‘Visible’ icon next to each resource indicates that pupils can access the
resource whenever they wish. To amend this, click on the ‘Visible’ icon.
Viewing and assessment options can then be set, as described on pages 51 and 52.
16. Click the Close button on the toolbar to close the ‘Course Details’ window.
17. Close the Glow Learn window to return to the Glow portal.
Author: Glow Team Page 76 of 93 Ref: GC470_v2.0
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Using the Learning Space in the portal
1. Log on to Glow and in the left-hand navigation bar, click on My Glow Groups.
2. Click on the name of your Learning Space. Go to the page containing the ‘Glow Learn
– Learning Space’ web part.
The ‘Learning
Space’ web part
contains links to
the course
created in Glow
Learn and to
assignments
from the course.
3. The course created in the Learning Space folder in Glow Learn is now displayed in the
web part. Any teacher made an administrator of the Learning Space, and enrolled as
a teacher on the course, will see this same link and be able to launch the course from
here.
To launch the course, click the course name. Glow Learn will open in ‘Teach a class’
view and the course used as described in Tutorial 4.
4. Also listed in the web part are any assignments which have been set. Any teacher who
you made an administrator of the Learning Space, and who you enrolled as a teacher
on the course, will see these same links and be able to open the Progress Records.
To open the Progress Records, click on the assignment name and Glow Learn will open
in ‘Monitor and mark’ view. The Progress Records can be updated, and assignments
marked, as described in Tutorial 5.
Other web parts can be added to the page containing the ‘Glow Learn – Learning
Space’ web part. For example, you may wish to add a Discussion Board web part to
encourage pupils to express their opinions on a video they have watched or on an
extract they have read. A Document Library web part could be added to the page, if
you want a particular piece of work to be uploaded for peer assessment. Photographs
of pupils’ work could be uploaded to a Picture Library web part.
Author: Glow Team Page 77 of 93 Ref: GC470_v2.0
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Some tasks
might
Discussion
require
boards –
pupils to
used for
upload their
peer
work to a
assessment,
document
sharing
web part for
opinions,
peer
gathering
assessment.
feedback
Picture
library web
parts can be
used to
display
photos of
pupils’ work
Managing Learning Spaces
Implications of membership
Any member of staff given membership of the Learning Space in the portal (regardless of
the level of permissions given) will see an associated folder in Glow Learn. This has two
consequences: 1) staff may see shared folders in Glow Learn in which they have little
interest – please take this into consideration when setting membership; 2) any member of
staff who has access to your Learning Space folder will be able to view, use and copy your
courses. Again, take this into consideration when setting the membership of your Learning
Space.
Changing the membership of a Learning Space
The membership of a Learning Space can be changed at any time. However, there can be
a delay of up to 24 hours before these changes are reflected in the lists of Teachers and
Pupils in the enrolment screens in Glow Learn.
Author: Glow Team Page 78 of 93 Ref: GC470_v2.0
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Renaming a Learning Space
Learning Spaces, just like standard Glow Groups, can be renamed. However, changing the
name of the Learning Space in the portal does NOT change the name of the associated
folder in Glow Learn. A minor change (e.g. to correct a spelling error) is unlikely to cause
confusion, but renaming an ‘S3 Mr Jones’ Learning Space as ‘S4 Mrs Smith’ might well do!
In the latter scenario it is not recommended to alter the name.
Deleting a Learning Space
Before deleting a Learning Space, it is important to be aware of the following:
• Once you have deleted a Learning Space, it cannot be restored.
• Deleting a Learning Space also deletes the associated shared folder in Glow Learn.
• All courses, resources and pupil data stored in the associated folders in Glow Learn
will be deleted.
If you are sure that you want to delete your Learning Space, follow these steps, ensuring
that you do them in the order given here:
1. Log on to Glow and in the left-hand navigation bar, click on Glow Learn.
2. From the ‘Glow Learn – teaching’ web part, select Plan and Organise content.
3. On the Courses tab, click on the + sign next to the Learning Space folder to expand
the tree structure.
4. Highlight any un-enrolled course in the Learning Space. On the toolbar click the
Delete icon and click Yes to confirm. Repeat for any other un-enrolled courses.
5. Highlight any enrolled course in the Learning Space. On the toolbar click Cut .
6. Click on the ‘Archive’ folder in the Learning Space and then on the toolbar click the
Paste icon . Alternatively, drag and drop the course onto the ‘Archive’ folder.
7. Repeat steps 5 and 6 for any other enrolled courses in the Learning Space.
8. Close the Glow Learn window to return to the Glow portal.
9. Click the ‘Refresh’ or ‘Reload’ icon on the browser toolbar. The Glow Learn page will
update. Check that the archived courses are no longer listed in the ‘Courses to teach’
web part.
10. In the left-hand navigation bar click on My Glow Groups.
11. Click on the name of your Learning Space. In the ‘Learning space’ web part, check
that no courses or assignments are listed.
12. Click Disconnect. It is ESSENTIAL to do this before deleting the group, otherwise the
Learning Space folder will still be displayed in Glow Learn.
13. At the top-right hand corner of the page, click on Advanced Settings.
Author: Glow Team Page 79 of 93 Ref: GC470_v2.0
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14. Click on Site Settings.
15. Click on Go to Site Administration and then Delete this site.
16. Check the name shown at the top of the screen:
If this is the Learning Space that you want to delete, click the Delete button.
17. Click the link to return to the Staff home page.
The Learning Space will be no longer be seen in the ‘My Glow Groups’ list, but the
associated folder may take a few minutes to disappear from the Glow Learn window.
Author: Glow Team Page 80 of 93 Ref: GC470_v2.0
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Tutorial 7: The pupil’s view of Glow Learn
The purpose of this tutorial is to explore how pupils interact with Glow Learn. In this
tutorial you will become familiar with:
• the pupil Glow Learn web parts
• a pupil’s access to assignments
• a pupil’s access to their courses
• a pupil’s access to their progress records
The pupil Glow Learn web parts
When a pupil logs on they can access all aspects of Glow Learn from the Glow Learn page.
‘Glow Learn –
learning’ web part:
from here the pupil
can access all aspects
of Glow Learn
‘Work submitted’
web part:
Displays a list of the
work the pupil has
submitted. The pupil
can view the teacher’s
feedback about each
marked assignment.
‘Work due’ web
part:
Displays a list of
current assignments.
The pupil can launch
and complete the
activity, attach files,
and send messages to
the teacher.
The ‘Glow Learn – learning’ web part contains links to the three main aspects of pupil
usage of Glow Learn:
• See my work due
• See my work submitted
• See my courses
When the pupil clicks on any of these, Glow Learn opens in a new window (or tab).
The other two web parts on the page provide summary information about work that has
been assigned, and work which the pupil has previously submitted. The links in the web
parts allow the pupil to access the assignments directly.
Author: Glow Team Page 81 of 93 Ref: GC470_v2.0
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Working on an assignment
To view an assignment, the pupil clicks on the ‘See my work due’ link in the ‘Glow Learn –
learning’ web part.
Glow Learn opens in a new window and a list of all current assignments is displayed. The
due date for each item is shown, along with the name of the course in which the work
appears, and the name of the teacher who assigned the work.
Icons indicate when
the work is due:
due the day
after tomorrow
or later
due today or
tomorrow
overdue
To open an assignment, the pupil clicks on the name of the work item. The ‘Work Due
Details’ window opens.
Pupil can click on
the Notes arrow to Instructions for the
view any pupil about the
supporting notes. assignment
Pupil clicks on the
Messages arrow to Pupil clicks on the
send a message to link to launch the
the teacher. assignment (and
supporting notes, if
Messages from the available)
teacher are also
displayed here.
Launching the assignment
To launch the assignment, the pupil clicks on the name of the work item.
• If the assignment is a Glow Learn test, it will launch in a new browser window. The
instructions for using the test are displayed.
• If the assignment is a file, then clicking on the name of the work item will launch the
file. Depending upon the file type, it will launch either in a new browser window or in
the relevant program, as long as that program is available on the machine the pupil is
using. It is recommended that the pupil saves the file – for example, to their area of
the school network, before beginning work.
Author: Glow Team Page 82 of 93 Ref: GC470_v2.0
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Sending messages
When working on the assignment, the pupil can send a message to the teacher. The pupil
could, for example, request additional help or could provide feedback on their progress.
To send a message, the pupil clicks on the ‘Messages’ arrow on the ‘Work Due
Details’ window. Here the pupil types in their message and clicks ‘Send’. The sent message
can be viewed and replied to by the teacher, in the Progress Records. Any messages
received by the pupil from the teacher are displayed in the same ‘Messages’ section of the
‘Work Due Details’ window.
Attaching files
If the assignment requires the pupil to submit a file, the pupil needs first to save the work
to a suitable location, such as their own area on the school network. It is helpful to
encourage pupils to include their name or initials in the filename that they give to the work
when saving it. This means that if you, the teacher, download the pupil’s work from the
Progress Records to your computer or the school network, it will be clearly labelled with
the name of the pupil.
Having saved the file, the pupil then clicks on the ‘Attach files’ icon on the toolbar,
browses to find the file(s) to attach and then clicks on ‘Add’.
Pupil clicks
Browse to find the
file.
Clicks Add to
upload.
Then OK to close
the window.
Submitting work for marking
Formal Glow Learn tests (ie. tests using the ‘formal, sequential’ format) are automatically
submitted for marking as soon as the pupil completes the last question.
For informal Glow Learn tests (ie. tests using the ‘informal, free exploration’ format) and
all other assignments, the pupil can choose when to submit their work for marking. To do
this, the pupil clicks the ‘Hand in work’ icon on the toolbar of the ‘Work Due Details’
window and clicks ‘Yes’ to confirm the hand-in.
Author: Glow Team Page 83 of 93 Ref: GC470_v2.0
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The work submitted is then immediately available to the teacher in the Progress Records.
It is removed from the pupil’s ‘Work due’ list and is shown on their ‘Work submitted’ list.
Reviewing submitted assignments
To review assignments that they have already submitted, from the ‘Glow Learn – learning
web’ part, the pupil clicks on the ‘See my work submitted’ link.
Glow Learn opens in a new window and a list of all previously submitted work is displayed.
For each item, the due date and date of submission are shown. Also displayed are the
name of the course in which the work appears, and the name of the teacher who assigned
the work.
Icons indicate
when the work
was submitted:
on time
late
To open an assignment, the pupil clicks on the name of the work item. The ‘Work Done
Details’ window opens.
Work that has been submitted but not yet marked
If the work has not yet been marked, then confirmation details are displayed of when the
work was handed in, and of any files that were submitted. The pupil can view details of the
original assignment and any messages they have sent to, or received from, the teacher.
Work not yet
marked
Date
handed in
Name of
file(s) that
were
submitted
Submitted and marked work
If the work has been marked, then a range of feedback information is available to the
pupil. The information displayed depends upon what progress data the teacher has chosen
to release, when reviewing pupils’ Progress Records.
Author: Glow Team Page 84 of 93 Ref: GC470_v2.0
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Test score
Any grade or
mark given by
teacher
Click to see
the test
questions and
answers
Click on
Messages
arrow to send
a message or
view received
messages
The feedback can include:
• Marks: a score from a Glow Learn test, automatically marked and then reviewed by
the teacher in the Progress Records
• Grade/marks: any grade/mark added by the teacher in the Progress Records
• Comments: the public comments added by the teacher in the Progress Records.
• Test answers: to access this, the pupil clicks on ‘Review test’. For each question, the
pupil can view their answer, the correct answer and the number of marks awarded.
Viewing a course
To view a course, the pupil clicks on the ‘See my courses’ link in the ‘Glow Learn –
learning’ web part.
Glow Learn opens in a new window and a list of the pupil’s current courses is displayed.
Completed courses – that is, courses archived by the teacher – can be accessed via the
drop-down menu. The name of the teacher, who enrolled the pupil onto the course, is
displayed.
Drop-down menu allows pupils to access
both current and completed courses
Author: Glow Team Page 85 of 93 Ref: GC470_v2.0
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To launch a course, the pupil clicks on the course name. A course details window opens.
The course structure is displayed in the left-hand pane. To view the structure of the
course, the pupil clicks on the + signs next to any folder names. The pupil can select a
folder name and the content of that folder is then shown in the right-hand pane.
All resources and objectives in the course structure are shown, other than any items set to
‘Hidden’ in the ‘Set viewing and assessment options’ window. The pupil can view the
objectives and use the resources, whenever they choose. Note that use of the resources is
not tracked in ‘Monitor and mark’ view of Glow Learn and the pupil is not able to submit
work for marking.
Viewing progress records
In the Glow Learn window, the pupil can access their own records at any time by clicking
on the ‘Progress records’ icon.
A list is displayed of the courses on which the pupil is currently enrolled. Completed
courses – that is, courses archived by the teacher – can be accessed via the drop-down
menu. The pupil clicks on the + sign next to a course name, in order to expand the tree
structure. A summary of the pupil’s progress is displayed, including grades or marks, test
scores and teachers’ comments.
Drop-down menu allows pupil to access
current courses and completed courses
Comments and marks on assignments
and objectives
Author: Glow Team Page 86 of 93 Ref: GC470_v2.0
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Tutorial 8: Teachers as learners
The purpose of this tutorial is to explore how Glow Learn can be using to support staff
CPD. A school might, for example, create a Glow Learn course about e-safety and ask staff
to use the resources in the course at a time and pace that suits their needs.
Note: To complete the activities in this tutorial, you will need to have been enrolled on a
course as a student.
In this tutorial you will:
• become familiar with the CPD links in the ‘Glow Learn – teaching’ web part
• complete an assignment and review submitted work
• launch a course
• check progress records
Launching Glow Learn – as a learner
1. Log on to Glow. In the left-hand navigation bar click on Glow Learn.
The ‘Glow Learn – teaching’ web part gives access to all the features of Glow Learn.
The second set of three links allow a teacher to use Glow Learn as a student.
2. Click See my work due. Glow Learn will open in the ‘Learning – Work Due’ view.
Note that this is identical to the pupil’s view shown on page 82. A list is displayed of
the assignments that you have been set, along with summary information about when
the work is due, and the teacher responsible for the work.
Author: Glow Team Page 87 of 93 Ref: GC470_v2.0
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3. Close the ‘Learning – Work Due’ window (or tab). In the ‘Glow Learn – teaching’ web
part, click See my work submitted. A list is displayed of the assignments you have
completed, along with summary information.
4. Close the ‘Learning – Work submitted’ window (or tab). In the ‘Glow Learn – teaching’
web part, click See my courses. A list is displayed of the courses on which you are
currently enrolled as a learner.
5. Close the ‘Learning – Courses’ window (or tab) to return to the portal.
Note: we have closed Glow Learn each time to return to the portal in order to access
the other CPD links. In practice, once you have launched Glow Learn, it is easier to
swap to the other views by using the icons in the left-hand navigation bar.
Completing an assignment
1. From the Glow Learn page in the portal, click Work due. If the Glow Learn window is
already open, click the Work due icon in the left-hand navigation bar.
2. The list of assignments is displayed. To open an assignment, click on the title. The
‘Work Due Details’ window opens.
3. In the ‘Work Due Details’ window click on the assignment title.
• If the assignment is a test, it will launch in a new browser window (or tab).
• If the assignment is a file-based resource, it will launch either in a new browser
window (or tab) or in the relevant program, as long as that program is available
on the machine you are using. It is a good idea to save the file to a suitable
location, such as your area on the school network, before starting work on the
assignment.
Author: Glow Team Page 88 of 93 Ref: GC470_v2.0
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4. When working on the assignment, you may wish to send a message to the course
leader. Click the arrow next to on the ‘Work Due Details’ window. Type a
message and click Send. This message will be visible to the course leader in the
Progress Records for the course. Any message sent back to you will be shown on the
‘Work Due Details’ window.
5. If the assignment requires you to submit a file, you first need to save the work to a
suitable location, such as your area on the school network.
Having saved the file, click the Attach files icon on the toolbar of the ‘Work Due
Details’ window.
Click Browse to
find the file.
Click Add to
upload.
Click OK to close
the window.
6. Formal Glow Learn tests (i.e. tests using the ‘formal, sequential’ format) will be
automatically submitted for marking as soon as you complete the last question.
For informal Glow Learn tests (i.e. tests using the ‘informal, free exploration’ format)
and all other assignments, you can choose when to submit the work for marking. To
do this, click the Hand in work icon on the toolbar of the ‘Work Due Details’
window and click Yes to confirm the hand-in.
The submitted work is removed from your ‘Work due’ list and shown on your ‘Work
submitted’ list.
Reviewing submitted assignments
1. To review assignments that you have submitted, click on See my work submitted in
the portal, or, if Glow Learn is already open, click the Work submitted icon .A
list of all previously submitted work is displayed.
For each item, the due date and date of submission are shown. Also displayed are the
name of the course in which the work appears, and the name of the course leader
who assigned the work.
Author: Glow Team Page 89 of 93 Ref: GC470_v2.0
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2. To open an assignment, click on the name of the work item. The ‘Work Done Details’
window opens.
If the work has not yet been reviewed by the course leader, then confirmation details
are displayed of when the work was handed in, and of any files you submitted. You
can view details of the original assignment and any messages you have sent to, or
received from, the course leader.
Work not yet
reviewed
Date
handed in
Name of any
file(s)
submitted
If your assignment has been reviewed, then the course leader may have chosen to
release some of the progress data to you. The feedback can include:
• Marks: a score from a Glow Learn test, automatically marked and then reviewed
by the course leader in the Progress Records
• Grade/marks: any grade/mark added by the course leader in the Progress
Records
• Comments: the public comments added by the course leader in the Progress
Records.
• Test answers: click on ‘Review test’. For each question, you can view your own
answer, the correct answer and the number of marks awarded.
Marks from test
Grade/mark
Comments
Click here to see
the test
questions and
answers
Click the arrow
to send a
message or view
received
messages
Author: Glow Team Page 90 of 93 Ref: GC470_v2.0
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Viewing a course
1. To view a course, click on See my courses in the portal, or, if Glow Learn is already
open, click the Courses icon .
2. A list of your current courses is displayed. Archived courses can be accessed via the
drop-down menu.
3. To launch a course, click on the course name. A course details window opens. The
course structure is displayed in the left-hand pane. To view the structure of the
course, click on the + signs next to any folder names. Select a folder name and its
contents will be displayed in the right-hand pane.
All resources and objectives in the course structure are shown, other than any items
set to ‘hidden’ in the ‘Set viewing and assessment options’ window. You can view the
objectives and launch the resources, whenever you choose. Note, however, that use
of resources from the ‘Courses’ view is not tracked and you will not be able to submit
work for review. That can be done only through the ‘Work Due’ screen.
Viewing progress records
1. To view your Progress records, ensure that you have launched Glow Learn. Click the
Progress records icon .
2. A list is displayed of the courses on which you are currently enrolled. Archived courses
can be accessed via the drop-down menu. Click on the + sign next to a course name,
in order to expand the tree structure. A summary of your progress is displayed,
including grades or marks, test scores and comments.
Author: Glow Team Page 91 of 93 Ref: GC470_v2.0
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Completed courses can be accessed
from the drop-down menu
Comments and marks on
assignments and objectives
Author: Glow Team Page 92 of 93 Ref: GC470_v2.0
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Summary
Having worked through the tutorials in this guide, you are now able to:
• Launch Glow Learn – as a teacher
• Navigate ‘Planning’, ‘Teach a class and ‘Monitor and mark’ views of Glow Learn
• Create different types of resources
• Create a course
• Copy and modify an existing course
• Enrol pupils and teachers on a course
• Set viewing and assessment options
• View and update progress records
• Create a Learning Space, and set its membership and permissions
• Launch Glow Learn – as a learner
• Complete and submit assignments
• View feedback on your completed assignment
You are also familiar with:
• Pupils’ access to Glow Learn
• Pupils’ view of courses, assigned work and progress records
Further information about Glow Learn can be found in several locations:
• Within the Glow Learn window, click the Help icon on the toolbar.
• In the Glow portal, click the drop-down arrow on the title bar of any Glow Learn
web part.
• In the Glow portal, click Learning about Glow in the left-hand navigation bar. From
here you can access 9 Flash-based tutorials about various aspects of Glow Learn.
For further information about copyright, see:
http://schools.becta.org.uk/index.php?section=is&&catcode=ss_to_es_tl_rs_03&rid=9983
http://www.vts.intute.ac.uk/tutorial/imagesearching/
Author: Glow Team Page 93 of 93 Ref: GC470_v2.0
