ANNUAL REPORT 200910 by nyut545e2

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									ANNUAL REPORT 2009/10

A vibrant, harmonious and prosperous place to live, work & visit




                                                              Robe Obelisk
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Annual Report 2009/10
                        A vibrant, harmonious and prosperous place to live, work & visit
                                        INDEX

Vision                                                                                      Page 4

Objectives                                                                                  Page 4

Robe – the heritage centre of seafood, wine & coastal delight                               Page 6

Contact Details                                                                             Page 7

Mayor’s Report                                                                              Page 8

Chief Executive Officer’s Report                                                            Page 10

Role of Council                                                                             Page 12

Elected Members                                                                             Page 13

Training and Development of Elected Members                                                 Page 13

Organisational Structure                                                                    Page 14

Management                                                                                  Page 15

Council Committees                                                                          Page 16

Council Delegates to Regional Committees                                                    Page 18

Council Information and Services                                                            Page 20

Policy and Administration Documents                                                         Page 32

Rates                                                                                       Page 34


Appendix 1 FOI Information Statement

Appendix 2 Annual Financial Statements

Appendix 3 SELGA Annual Report




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         Annual Report 2009/10
                                         A vibrant, harmonious and prosperous place to live, work & visit
Vision
The District Council of Robe will be a vibrant, harmonious and prosperous place to live,
work and visit, where the heritage & environment are preserved for future generations. The
District Council of Robe exists to maintain and improve the quality of life in its community.
This means looking to the future needs of the community while acknowledging our unique
heritage.


Objectives and Priority Goals
Tourism & Economic Development
To ensure the economy of the District is managed to encourage and support
sustainable economic growth, including tourism, which is consistent with our
unique character.
The support of tourism, as an expanding economic driver in the community, plays an
integral role in enabling the town to offer greater employment choices and also to retain the
current resident population and existing services within Robe. The District Council of Robe
is committed to promoting its area and to providing an attractive economic climate and
locations for the development of business, commerce, industry and tourism. Council will
work with all key stakeholders at local, district, regional and greater regional levels to
maximize all opportunities to grow the regions’ economic base and to promote our region
as a genuine visitor destination.


Environment & Heritage
To build a collaborative approach between private, public and community sectors
which embraces practices that support the sustainability of the District’s heritage
and natural environment.
The protection of Robe’s heritage buildings and sites will help to maintain the village “feel”
and charm. The blend of old and new creates a charming village atmosphere that is
treasured by locals and the many thousands of visitors who flock to Robe to enjoy its mild
summers. The District Council of Robe is committed to the care and preservation of the
coastal areas and to the protection and preservation of the environment for the enjoyment
of future generations. These areas are pivotal to the natural amenity of Robe and the
Council has developed strong relationships with National Parks, Coastal Protection Board
and the Natural Resource Management Board in addressing these issues. Further, Council
is committed to working collaboratively with local fishermen and primary producers to
ensure the future sustainability of these main economic contributors to the Robe Council
area. Council will encourage and foster a collaborative approach to innovative
environmental Solutions which embrace carbon emission reducing principles such as wind
and wave energy technology.




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         Annual Report 2009/10
                                          A vibrant, harmonious and prosperous place to live, work & visit
Community Services
Through provision, facilitation and advocacy seek to ensure our community has an
appropriate range and level of community services
The District Council of Robe is committed to exploring opportunities to enhance and
improve the current level of community services within Robe. Council provides (or assists
to provide) an array of services to the community. To ensure this is sustainable into the
future will be a challenge. Changing demographics, shifting community expectations and
technological innovations require Council to rethink the range of services provided and the
way in which they are delivered. Council’s response to the changing needs of the
community may take many forms such as advocating, facilitating, supporting or forming
partnerships which may be more appropriate than direct service provision.


Lifestyle
To ensure the District provides for the lifestyle needs of its community in a
financially and environmentally sustainable and responsible manner.
Council will advocate and support the provision of relevant and accessible services within
the town to promote healthy lifestyles and will facilitate equitable access to facilities,
activities, services and information. Council will promote and encourage increased
participation in organised sport, active recreation and healthy lifestyle activities. Council will
also encourage the sharing and celebration of our cultural diversity by supporting initiatives
which embrace our cultural diversity.


Governance & Finance
To ensure the delivery of sustainable, high quality, corporate governance for the
District Council of Robe.
Council is committed to operating with 100% legislative and best practice compliance at all
times to ensure that its processes are both accountable and transparent. This will be
achieved through adherence to efficient work procedures and systems that deliver timely
and cost effective services and also through best practice innovative solutions to meet the
challenges facing the community. Council will also further enhance communications with
residents, ratepayers and businesses in a manner that is relevant and easy to understand
to ensure that the Robe community is well informed and actively engaged on Council
matters.




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          Annual Report 2009/10
                                            A vibrant, harmonious and prosperous place to live, work & visit
Robe – a vibrant, harmonious and prosperous place to
live, work & visit
The District Council of Robe covers an area of 110,576 hectares of prime grazing and
cropping land over aquifer, renowned terra rossa soil, freshwater lakes and estuaries,
coastal dunes, rugged cliffs and beaches. Robe’s weather is mild in summer, with a high
rainfall in winter providing lush pastures and plentiful groundwater.

Robe is home to approximately 1482 permanent residents and a retreat to a large number
of holiday homeowners. During the summer season, the township of Robe welcomes up to
15,000 additional people as tourists and seasonal workers in the district’s wine, fishing and
tourism industries.

Robe is renowned for its unique history and its 84 historic buildings and sites. Explored by
Captain Matthew Flinders and Nicolas Baudin, this busy wool trade port features numerous
shipwrecks of tall ships, and the landing of over 17,000 Chinese who walked to the
Victorian Goldfields.

Robe’s large Southern rock lobster (crayfish) fishing fleet provides bountiful harvest to
Robe, Australian, and international restaurants, while its wine districts of Mt Benson and
Robe Ranges produce increasingly respected quality wines both for the Australian market
and for export. Aquaculture is expanding in the district with farming of outstanding
Barramundi, Murray Cod and Atlantic Salmon supplying local and overseas markets. Robe
has long been renowned for its high-grade beef and spring lamb, and for emerging
produce such as olives, berries and herbs to compliment Robe’s predominance in gourmet
markets.

Robe has a thriving tourism industry with over 40 accommodation providers operating
motels, caravan parks, holiday units, historic bed and breakfast cottages and luxury
apartments. Restaurants, cafes, hotels, a cinema, antique and gift shops, art galleries and
deep-sea fishing and diving charters support the tourism industry.

Residents of Robe enjoy a safe and vibrant lifestyle in a caring community. Facilities
available to the Robe community include a community medical centre, an ambulance /
CFS centre, public library with free internet facilities, community bus, seven day
supermarket, hardware store, and building and mechanical tradespeople. Sporting facilities
include a 14 hole golf course, football oval, netball and tennis courts and a motor cross
track.

        Population (ABS 30 March 2010)                             1480
        Number of Electors                                         2226
        Area                                                       110,576 ha
        Road length                                                475 kms
        New building approvals                                     54 dwellings
        Additions and Improvements                                 43 dwellings

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         Annual Report 2009/10
                                          A vibrant, harmonious and prosperous place to live, work & visit
Contact Details

Council Office
Monday – Friday 9.00 am to 5.00 pm
Royal Circus (PO Box 1) Robe SA 5276
T 08 8768 2003     F 08 8768 2432
E council@robe.sa.gov.au
W www.council.robe.sa.gov.au



Works Depot
Monday – Friday 7.30 am to 4.30 pm
Robe Street Robe SA 5276
T 08 8768 2756     F 08 8768 2700
M 0429 646 076



Library & Visitor Information Centre
Monday – Friday 9.00 am to 5.00 pm
Saturday/ Sunday 10.00 am to 4.00 pm
Public holidays 10.00 am to 1.00 pm
Closed Christmas Day and Good Friday
Mundy Terrace (PO Box 448) Robe SA 5276
T 08 8768 2465      F 08 8768 2863
E robelibrary@plain.sa.gov.au or robetourism@plain.sa.gov.au
W www.robe.com.au




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        Annual Report 2009/10
                                       A vibrant, harmonious and prosperous place to live, work & visit
Mayor’s Report
Council management
Chief Executive Officer, Mr Bill Hender has been managing Council very well over the
2009-10 financial year. Council is very happy with his performance. Bill is always willing to
discuss issues with concerned people and genuinely has the interests of our residents and
ratepayers at heart. On the financial front, he is always looking for ways to save money. He
does a lot of work himself that would normally be done by consultants and this has saved
Council a lot of money. He also has an ability to foresee issues and ensure they don’t cost
council money in the long run. Bill runs Council on a common sense basis which is
excellent.


Suggestion / complaint forms
This system has been working well and most issues are dealt with promptly. Each monthly
council meeting agenda contains a summary of forms received in the previous month.


Spending
Bill has continued to cut costs while trying to maintain services and assets. There is a great
deal of excellent work being done to ensure that the financial position of Council will be a
lot better in the future. Plans are being made to ensure that assets such as roads and
streets are properly maintained. We are still moving to reduce debt as quickly as possible.
Thompson Road and Elizabeth Street were sealed this year which is great.
A year ago Council reinstated a system whereby a list of all payments made by Council for
the previous month is included in the Council meeting agenda each month. All payments
are included so any person can see what council is doing with public money. Council
thinks this is vital however we are led to believe there aren’t many other councils doing it.
Council has asked the Local Government Association to endorse our request for it to be
mandatory for all Councils.


Rates
Council’s main form of revenue is rating property. For the 2010-11 financial year we have
kept the rate increase to a minimum increasing the rate revenue by 3.85% excluding new
development. 75.83% of ratepayers incurred an increase of less than 5% nearly 50% of
these ratepayers did not have an increase at all. We hope to be able to maintain this
restrain in the future.


Fellow Elected Members
I would like to acknowledge and thank all of my fellow elected members for their
dedication, hard work and contribution towards ensuring Robe and District is an even
better place to live.




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         Annual Report 2009/10
                                          A vibrant, harmonious and prosperous place to live, work & visit
Staff
A special thank you to the staff of the Council for their work in looking after the people in
our district.


Ratepayers and residents
We thank you for your patience as we get the debt under control. We know we are in
Council for you and we are genuinely looking after your interests. We welcome any
feedback.




Wm Peden
Mayor




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         Annual Report 2009/10
                                           A vibrant, harmonious and prosperous place to live, work & visit
Chief Executive Officer’s Report
The 2009/2010 year has proved to be a critical turning point for the District Council of
Robe. Although an unacceptably large level of debt remains, Council has moved forward
by adopting a Long Term Financial Management Plan to guide the future direction of
Council in a sustainable manner. The Long Term Financial Plan is designed to assist with
the future planning of Council’s financial operations – particularly in relation to key
components such as rate increases, service levels to our community, major infrastructure
asset replacement/renewal, loan indebtedness and internal cash reserves. The Plan
encourages Council to consider the future impact that decisions made today can have on
Council’s long-term sustainability.


Another step forward this year saw Council develop and adopt a Strategic Management
Plan, the first since a draft plan was developed in 2006. Council has focused strongly on
the need for improved medical facilities, the development of aged care facilities and
retirement accommodation, an inclusive focus on tourism for local business operators and
the need to protect our natural environment whilst still being able to enjoy the unique
habitat Robe has to offer. Council has also recognised the need to encourage affordable
housing in Robe and supports the protection of the historical elements of the town.


The District Council of Robe was the recipient of a $100 000 grant from the Federal
Government this year. These funds have contributed to the following projects:

      Construction of a new fence at the front of the historical Chinese Monument on the
       Robe Foreshore
      Construction of a boardwalk on the western side of the Lake Butler Marina.
      Installation of a disabled access ramp, paving and an automatic entrance door to
       the offices of the District Council of Robe.
      Construction of a fence around the foreshore playground
      Exterior restoration and refurbishment of Robe Customs House and the Robe
       Institute


Council has received grant funding for the Royal Circus Redevelopment, which will be
completed in 2011. Royal Circus, situated at the western end of Robe beyond the main
street, is home to the historic Customs House. Two bronze busts of Captain Mathew
Flinders and Nicolas Baudin have been sculpted by local artist, Pat Moseley and will
provide the centerpiece of the Redevelopment. This project will be a major tourist attraction
and will promote Robe’s diverse history.


Grant funding was obtained to assist with the development of a new playground in Robe
Street. This playground is a multi-use facility with a variety of modern and durable play
equipment for children, along with an adult outdoor gymnasium. The area provides a safe
and entertaining place for locals and tourists and will be completed soon.

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         Annual Report 2009/10
                                          A vibrant, harmonious and prosperous place to live, work & visit
With the assistance of Dr. Geoff Wells, the Robe Marina Committee developed a financial
modeling tool to assist with understanding the financial implications of forward strategies
for the marina. The report of the Robe Marina Financial Modeling Project has been
accepted by Council and sales of marina berths have recommenced.


Reconstruction of Elizabeth Street has provided safer entry and exit for traffic near the
main street and the sealing of Thompson Road, a regularly used road within the township,
ensures further safety and ease of mind for drivers and has greatly improved the amenity
of the area.


Work on the Community Wastewater Management Scheme Re-use Project continues into
2010/2011 with hope that Council will soon receive development approval for this
important project. This project, if approved, will provide additional storage and treatment of
waste water for use as irrigation water for the golf course and football oval.


A special congratulation to this year’s recipients of Australia Day Awards:

      Citizen of the Year: Mr Ian Bruce
      Young Citizen of the Year: Miss Cassie Slaughter
      Community Event: Light Up Robe and Mayoral Christmas Parade

These worthy recipients have made an outstanding contribution to our town and district.


With the Council elections on the horizon, I would like to thank the Elected Members for
their hard work, often beyond the call of duty, their persistence to ensure the best for the
Robe community and for their support for me in the role of Chief Executive Officer.


Thank you also to the staff of the District Council of Robe; the extra effort that you all put
into your roles to assist the community is greatly appreciated.


To the residents and ratepayers of Robe, particularly to the volunteers, I commend you for
the continuing pride that you show in your community.




Bill Hender
Chief Executive Officer

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         Annual Report 2009/10
                                           A vibrant, harmonious and prosperous place to live, work & visit
Role of Council
The Council, comprising a mayor and six elected members, make policy decisions for
implementation under delegation to the Chief Executive Officer and council staff. Policies
set at council meetings relate to council services such as:
     rubbish collection
     road construction and maintenance
     library services
     health services
     regulation compliance such as development, animal management and food safety
     economic development such as the redevelopment of Lake Butler, tourism and
        industry support
     management including asset management, resourcing and finances.


Council also delegates specific responsibilities to its committees, including the Council
Development Assessment Panel.


Agendas for all council meetings are placed on public display at the council office and
public library 3 days prior to the meeting. Minutes are placed on display at the council
office and the public library, within 5 working days of the meeting being held. These
documents are also available on council’s website <www.council.robe.sa.gov.au>


Council meets at the council chambers, Smillie Street, Robe on the second Tuesday of
each month, with the ordinary meeting commencing at 5.00pm. To ensure inclusion in the
agenda, correspondence for council meetings must be received at the council office one
week prior to the meeting. If a member of the public wishes to address the council, there is
a public forum during the meeting. Arrangements to address the council at this time must
be made through the Mayor or the Chief Executive Officer. Members of the public may
submit written petitions or discuss any issue relevant to Council with their elected member.
The Council Development Assessment Panel meets on the third Tuesday of every month.
Development Applications requiring assessment by the Panel need to be submitted 10
days prior to the meeting for consideration at the current months meeting.




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         Annual Report 2009/10
                                          A vibrant, harmonious and prosperous place to live, work & visit
Elected Members
The District Council of Robe has a representation quota of a mayor and six elected
members. Spread over two wards there are four members in the Town Ward and two
members in the Rural Ward.

Mayor
William Peden
PO Box 601 Robe SA 5276
T 08 8768 1924   F 08 8768 2812


Rural Ward
David Loxton (Deputy Mayor)                     Peter Riseley
RSD 2080 GREENWAYS SA 5272                      PO Box 413 Robe SA 5276
T 8734 2065        F 08 8734 2065               T 08 8768 1834   F 08 8768 1834


Town Ward
Rino Dell’Antonio                               Ned Wright
PO Box 345, Robe SA 5276                        PO Box 597, Robe SA 5276
T 08 8768 2907    F 08 8768 2917                T 08 8768 1899    F 08 8382 2055

Jenny Mathews                                   Rolf Petrovic
14 Joy Terrace, Robe SA 5276                    PO Box 395 Robe SA 5276
T 08 8768 2616     F 08 8768 2616               T 08 8768 2866   F 08 8768 2877


Allowances
Mayor                            $17 000 per annum
Deputy Mayor                     $3 000 per annum
Elected Members                  $2 500 per annum


Elected member training and development
To date, Elected Member training and development has been conducted on an ‘as
needs’ basis. During the past 12 months, Elected Members have attended one in-house
training session conducted by John Comrie of Access Economics, who is a specialist in
Local Government financial management, governance and State and Local Government
matters. John is also a former Executive Director of the LGASA (Local Government
Association of South Australia). Elected Members attended a workshop facilitated by
Mellor Olsson relating to development matters.
Elected Members have attended various training sessions on a variety of topics
including environment protection matters, water conservation and climate change.
Wherever possible, Council administration endeavours to co-ordinate training within the
Limestone Coast region for the purposes of accessibility and decreased associated
costs.

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         Annual Report 2009/10
                                        A vibrant, harmonious and prosperous place to live, work & visit
       Organisational Structure


                                                COUNCIL                     Committees of
                                           7 Elected Members                Council


                                                 CEO

Consultants      General             Works                   Environmental             Director of
Accountant,     Inspector          Supervisor                   Health                 Child Care
  OH&S,                                                         Officer                 Services
 Planning

                                   Outdoor
                                 Construction/                                          CCOWS
                                 Maintenance
                                    Team
                                                                                          Team
                                                                                         Leader
                                   Parks &
                                   Gardens
                                    Team                                               Child Care
                                                                                      Service Staff
                                                 Deputy
                                                  CEO




                                                                                                      Administration
 Library/VIC             Administration             Administration             Administration
                                                                                                         Officer -
                           Officer -                   Officer -                  Officer
                                                                                                        Customer
                           Planning                Rates & Finance              0.5 Casual
                                                                                                         Service




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               Annual Report 2009/10
                                                 A vibrant, harmonious and prosperous place to live, work & visit
Management

Chief Executive Officer
Bill Hender
Responsible for the full operation of council
Allowances and benefits: council vehicle with private use, mobile phone


Deputy Chief Executive Officer
Ronni Barnden
Responsible for general advice and support to the Chief Executive Officer and
Councillors
Allowances and benefits: council vehicle, mobile phone


Works Supervisor
Trevor Hondow
Responsible for the operations of the construction and maintenance of plant, property
and infrastructure
Allowances and benefits: mobile phone


Director of Children’s Services
Robyn Paterson AUA (Arts & Education), DipT
Responsible for the full operation of the Child Care on Wheels Service
Allowances and Benefits: council vehicle, mobile phone



Employees of the District Council of Robe have entered into an Enterprise Bargaining
Agreement.

The District Council of Robe has an Equal Employment Opportunity policy and program
to fulfil its responsibility to create an employment environment, which is free of
discrimination and reflects the diversity and needs of the community it serves.




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         Annual Report 2009/10
                                      A vibrant, harmonious and prosperous place to live, work & visit
Council Committees
Child Care on Wheels Service (CCOWS) Management Committee
Sally Smith (Chairperson), Rebecca-Leigh Dowley (Secretary), Bill Hender (District
Council of Robe CEO), Robyn Paterson (Director Children’s Services), Bronwen Gadd
(CCOWS Team Leader), Peter Riseley (Councillor), Stefan Kurray (CCOWS Site
Leader), parent delegate (shared between sites).

Terms of Reference: To facilitate the Mobile Child Care Program, serving communities
at the Robe Soldiers Memorial Kindergarten, Kangaroo Inn Area School and Beachport
School; with support from DEEWR (the Department of Education, Employment and
Work Relations, both Federal and State Departments) and RDC ( the Robe District
Council).

Meetings held in 2009/2010: 6 plus AGM and 1 interim report


Council Development Assessment Panel (CDAP)
David Chapman (Chairperson), William Peden (Mayor), Peter Riseley (Councillor),
Jenny Mathews (Councillor), Robert Miles, David Stanhope, Niels Hansen

Bill Hender, Chief Executive Officer was appointed as Public Officer for the DAP.

Terms of Reference: To assess applications against the relevant provisions of the
Development Plan to ensure consistent assessment and the encouragement of orderly
and proper development in an expeditious manner.

The Panel considers development applications categorized as:-
    Development applications that are non-complying
    Are subject to 3rd party Representors wanting to be heard
    Any application that the Chief Executive Officer considers should be referred to
      the DAP
    Any application that is controversial

Meetings held in 2009/2010: 7

Sitting Fees

Ordinary Meetings
Presiding Member                 $120/meeting
Independent members              $120/meeting
Elected members on the Panel     Nil
Staff                            Nil

Special Meetings                  Nil

Travel allowance
Further than 50kms               $50/meeting
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         Annual Report 2009/10
                                        A vibrant, harmonious and prosperous place to live, work & visit
Robe Marina Committee
Bill Hender (Chairperson), Ned. Wright (Councillor), Rino Dell’Antonio (Councillor; as
proxy for Cr. N. Wright), Peter Riseley (Councillor), Lyle Domaschenz, Harvey Nolan.

Terms of Reference: To implement the recommendations of the Judith Jones Report as
adopted by Council and to undertake the administrative tasks required to complete the
Robe Marina Project.

Meetings held in 2009/2010: 8


Robe Institute Committee
Jenny Mathews (Chairperson, Councillor), Ian Bruce, Met Riseley, Rolf Petrovic
(Councillor), Ronni Barnden (Secretary).

Terms of Reference: To provide a public building that meets the needs of the
community, whilst maintaining the character of the State Heritage listed building. And to
facilitate co-operation and involvement between the Friends of the Robe Institute Hall
Inc. and the District Council of Robe.

Meetings held in 2009/2010: 4


Robe Aged Care Committee
David Loxton (Councillor), Jenny Mathews (Councillor), Dr David Senior, Dawn Clifton,
Janet Fennell, Michelle Smith (Representative of the Day Care Providers), William
Peden (Mayor, ex officio)

Terms of Reference: To investigate aged care needs in the community.

Meetings held in 2009/2010: Nil


Audit Committee
Neil Cranwell, William Peden (Mayor, Chairman), Rino Dell’Antonio (Councillor), Ned
Wright (Councillor), Vanessa McDonald.

Terms of Reference: The Committee shall monitor the integrity of the financial
statements of the Council, including its annual report, reviewing significant financial
reporting issues and judgments which they contain.

Meetings held in 2009/2010: 3




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         Annual Report 2009/10
                                       A vibrant, harmonious and prosperous place to live, work & visit
Council Delegates to Regional Committees
Kingston Community School
Roger Davidson


Kingston Robe Ambulance Service
Janet Ingham


Kingston Soldiers Memorial Hospital
Councillor Jenny Mathews


Robe Bushfire Prevention Committee
Councillor Peter Riseley and Councillor Rolf Petrovic


Robe KESAB Committee
Councillor Jenny Mathews


Robe Sports and Recreation Association Committee
Councillor David Loxton and Councillor Rino Dell’Antonio


Robe District Development Association (RDDA)
Mayor William Peden


SE Coastal Management Group
Councillor Peter Riseley and Chief Executive Officer Bill Hender


SE Road Safety Committee
Councillor David Loxton and Councillor Rolf Petrovic


South East Local Government Association (SELGA)
Mayor William Peden (Delegate) and Councillor David Loxton (Proxy)


SELGA Roads and Transport Working Group
Councillor Rolf Petrovic and Councillor Rino Dell’Antonio (proxy)


SELGA Waste Management Group
Councillor David Loxton
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         Annual Report 2009/10
                                       A vibrant, harmonious and prosperous place to live, work & visit
Skate & Recreation Park Advisory Committee
Councillor Jenny Mathews, Councillor Rino Dell’Antonio, Terry Bayliss, Rodney
McMartin


Robe Ratepayers Association
Councillor David Loxton


Friends of the Institute
Councillor Jenny Mathews and Councillor Rolf Petrovic


South East Marine Park Consultative Committee
Councillor Peter Riseley and Robert Roach




Delegates do not receive an allowance.




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         Annual Report 2009/10
                                     A vibrant, harmonious and prosperous place to live, work & visit
Council Information and Services
Development Plan
Councils Development Plan was authorised by the Minister 11 November 2005. Council
is required to review the Plan every four years and is currently undertaking a review of
the Plan. The conversion of the Development Plan to the Better Development Plan
format is also in the process and will be finalised next year.


Community Land Management Plan
Council has developed management plans for Community Land as required by Section
196 of the Local Government Act 1999. A review of these Community Land
Management Plans will take place next year.


Robe Public Library
The Robe Public Library is a service provided for the community by the council. The
Council employs three staff members – two part-time and one casual, to operate the
Library and Visitor Information Centre. Council has also entered into a shared services
agreement with Wattle Range Council to access their library’s resources and to allow for
their librarian to oversee and direct operations. This negates the need to employ a
librarian. The Centre is open seven days a week; it only closes on Christmas day and
Good Friday.

The Library collection comprises adult hardcover and paperback fiction, large-print
fiction, children’s fiction and picture books, adult and children’s non-fiction books, as well
as a selection of magazines, CD’s, videos, DVD’s and audio books (a total of 12813
items).

Library members can also access more resources through the regional SPYDUS
network or as inter library loans through the state PLAIN system. The total number of
borrowers is 872 which include students from the Robe Primary School and Visitors who
can register with the Library and provide a refundable deposit of $50.

Two free public-use computers are always in strong demand. A new online tutoring
service (yourtutor.com.au) is available free to students from 4 – 9pm Monday to Friday.
Visitors and members of the Robe Library are also able to use their own laptop
computers to access free Wireless Internet. Users need to register for wireless access to
obtain their login and password.

During the period from July 2009 to June 2010, the total number of loans from the Robe
Library has been 9080.

The Historical Interpretation Centre forms part of the Library and Visitor Information
Centre. It is an excellent presentation of Robe’s history in photographic format and text.



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         Annual Report 2009/10
                                         A vibrant, harmonious and prosperous place to live, work & visit
Visitor Information Centre
The Robe Visitor Information Centre is located opposite the foreshore in Mundy Terrace.
Plenty of parking is available, with disabled parking at the rear of the building. The
Centre forms part of the Public Library, therefore the opening hours are the same.

A town brochure and town map, along with an accommodation listing, is available to
meet the needs of visitors to Robe. There is an extensive selection of up-to-date
brochures and visitor guides for Robe and the Limestone Coast as well as other regions
in South Australia and interstate.

A Datatrax touch screen is another valuable resource, which enables visitors to access
tourist information after-hours. It contains information on accommodation, dining,
shopping, wineries and other attractions in the region as well as throughout Australia
and overseas.

From July 2009 – June 2010 the Robe Visitor Information Centre recorded a total
number of 51 936 visitors.


Robe Community Newsletter
Council produces a monthly Robe Community Newsletter, which is distributed to all
residents. The newsletter gives feedback to the community about Council initiatives and
development, makes provision for community groups to report on and promote their
activities and includes advertisements from local businesses at a fee. Non-residents
may arrange to have the newsletter posted to them for a small annual charge to cover
this expense. The newsletter is available to download from Councils website, and you
can subscribe to receive a newsletter reminder via email.


Casuarina Lodge – Independent Living Units
Council currently owns Casuarina Lodge at 13 Hateley Crescent, Robe. Casuarina
Lodge comprised seven independent living units, which aims to assist the aged
population in Robe. The units were built and formerly managed by the Housing Trust of
South Australia.


Community Bus
The Robe Community Bus operates each Thursday to assist aged and disabled
residents access services namely the post office, library and supermarket. In addition to
this, the bus operates a monthly service for residents to take a return trip to Mount
Gambier for a small fee. The bus is also available for use by sporting and community
groups and may be hired for other purposes. Council thanks the Robe RSL for rostering
drivers to operate the Community Bus for the benefit of the Robe community.




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         Annual Report 2009/10
                                       A vibrant, harmonious and prosperous place to live, work & visit
Red Cross Vehicle
As part of the Red Cross Community Transport Service, Council provides, houses and
maintains a vehicle for use by the Red Cross. In late 2009, Council negotiated a new
Memorandum of Understanding with Red Cross for any future provision of a vehicle for
this service. All bookings for the use of the Red Cross vehicle are to be made by
telephoning the Council on 8768 2003. The vehicle is available on a “first come first
served” basis and is also available to Council staff and Elected Members who require
transport to attend training or for travel on official Council business.


Child Care
The CCOWS (Robe Child Care On Wheels Service) is an innovative service which
provides long day child care in Robe three days a week, in Kangaroo Inn one day a
week, and in Beachport one day a week. Currently there is a waiting list for places. This
child care operation is well supported and appreciated by the families and the
communities which it serves.
This service is respected for its best practice operation and continually strives for a
collaborative partnership with families.


Council Website
The District Council of Robe website is available by visiting
<www.council.robe.sa.gov.au> and provides a variety of information about the Council,
its services and up to date news. There is also community service information contained
on the web site along with information about tourism, accommodation, and the latest
weather reports. Feedback forms and suggestion/request forms are available for
completion online. Council welcomes feedback and suggestions from members of the
public whether positive or negative and encourages community members to ‘have their
say’.

Development Applications 2009/10
During the 2009/10 financial year Council received 128 development applications which
is on a par with the 08/09 financial year of 125. The number of residential applications
for new dwellings, dwelling extensions and garages has risen by 17%.

The estimated value of development was $10.9 million.
Number of development applications 2009/10

                                               08/09      09/10
         New dwellings                          45         54
         Dwelling extensions                    18         20
         Garages/verandahs/carports             20         23
         Land Division                          12          6
         Community Land Division                 5          0
         Commercial                             13         16
         Shed - Rural                            5          6
         Shed - Industrial                       5          3
         Other                                   2          0
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         Annual Report 2009/10
                                       A vibrant, harmonious and prosperous place to live, work & visit
Land Division applications
Six land division applications were lodged with five approvals and an additional five
allotments created. (Three of the Land Division applications lodged were for boundary
realignments)


Development Control
Council’s responsibility to control development is very widespread and the definition of
what work constitutes a development is extensive and complex. Before commencing any
works, starting a business, and in some circumstances even purchasing a property
where you have plans to develop it, please contact Council’s Planning Officer on 8768
2003 for information regarding your obligation to obtain Council approval.


Construction/Maintenance Works
During the past 12 months Council has reconstructed Elizabeth Street, being
approximately a $2 00 000.00 job. A 1.8 km section of Nora Creina Road has also been
re-sheeted and Council hopes to continue further re-sheeting works on this road in the
next financial year. A 4 km section of construction work was carried out on Woodleigh
Lane; this involved several culverts for drainage being placed in the road. In addition, a
section of Wrights Bay Road, McGuiness and Fletcher’s Lane has had re-sheeting work
carried out on it. In total, this brought the amount of rural road construction to roughly 10
km for the last 12 months. The construction and maintenance works budget will be given
careful consideration during upcoming budget deliberations to ensure that regular works
will be continued throughout Robe and district in the new financial year with the
construction of a new road, the Esplanade being one of the major budget items for
inclusion. Reseal work was carried out on the Nora Creina Road bitumen section (which
completes this road)and Robe Street, with more reseals planned for next year with the
doubling of the budget for this work.


Domestic/Commercial and Recycling Waste Services
Council continues with its weekly and fortnightly domestic and commercial waste
collection services.

Over the past 12 months changes have occurred with the Council’s existing landfill site.
Some of the improvements and changes that have occurred: -

      The township of Boatswain Point has had there rubbish collection increased to a
       weekly pickup from the fortnightly collection they have received in the past. In
       addition, Council is trialling large bins for recycling at Boatswain Point
      Dumping fees have been maintained to reflect council’s annual expenditure
      Council continued its fortnightly co-mingled recycling pickup service for the
       community of Robe. This new service commenced 1 February 2007, it is
       estimated to divert at least 150 tonnes from the landfill each year. The co-mingled
       recycling materials are transported directly to Green Triangle Recyclers located in
       Mount Gambier.
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         Annual Report 2009/10
                                        A vibrant, harmonious and prosperous place to live, work & visit
CWMS (Community Wastewater Management Scheme)
General periodic maintenance of the CWMS continues with pump upgrades at strategic
stations to ensure that pump capacity and reliability is maintained. Upgrades of CWMS
stations 4, 9, 11, 13 and 17 were carried out. This involved new pumps and electrical
equipment being fitted as required. Also telemetry was installed at these pump stations.
Council is currently investigating options to reuse excess effluent from the CWMS
Treatment Lagoon. The current practice is to spray the excess effluent over sand hills
approximately 500 metres from the Landfill site (this practice was approved in 1986 by
the SA Health Commission). Investigative works have been undertaken to consider all
possible options, funding will be required to change this current practice by providing
treated effluent to the nearby lawns for the Golf Course, Sports & Recreation Grounds
and Council Parks and Gardens. Regular contact and meetings have been held with
representatives from the Environmental Protection Agency and SA Health Commission
to establish approved disposal methods.


Line Marking
Council recommenced its line marking program in the last 12 months. Robe township,
Nora Creina Road, the car parking areas at both the amateur boat ramp and the western
side of the channel at the marina were also line marked.
Boatswain Point Road, from the Southern Ports Highway to Boatswain Point, was also
completed. This is new work on a 6 km section of road.


Tree Trimming
Council’s tree trimming program extended to the township this year as well as rural
roads. Town street trees were trimmed for safety reasons throughout the year, and rural
tree trimming works program was conducted across the districts road network over the
past 12 months. This work practice has been in place for the past six years.


Health
Environmental Health is the effect the environment has on human health. Environmental
Health is about safeguarding and improving the health of the community through
protection of the environment. Food quality and safety, disease prevention,
environmental hazard management, noise assessment, water quality and health
promotion are all environmental health issues increasingly affecting our community.
Council’s Environmental Health Officer is responsible for the administration of the
following Acts within the District Council of Robe:
     Food Act 2001
     Public and Environmental Health Act 1987
     Supported Residential Facilities Act 1992
     Local Government Act 1999
     Expiation of Offences Act 1996
     Environmental Protection Act 1993 (where appropriate)

Council contracts its Environmental Health Officer from Wattle Range Council under a
shared services agreement.
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         Annual Report 2009/10
                                       A vibrant, harmonious and prosperous place to live, work & visit
Food Premises
Councils Environmental Health Officer conducts food-safety audit inspections of food
premises and in particular their food preparation areas, to ensure compliance with
legislation. Advice is given to non-complying operators in instances of non-compliance.
Council advises and works with operators to help them improve their premises and
reach the required standards. Council also provides advice to owners seeking to
construct new food premises. Under the new food act there are now heavy penalties
($500 000) to food businesses and owners who sell food that is unsuitable and unsafe to
the public. All food businesses are required to notify the Council by logging onto
www.fbn.sa.gov.au or alternatively can collect a Notification Form from the Council
Office. Expiation fines can be issue to the premises for not undertaking the process of
notifying Council. Also, if there is a change of ownership to the business, a new
notification needs to be completed, by undertaking the same process. For any enquiries,
please contact Council’s Environmental Health Officer on 87 682003.


FoodSafe Food Handlers Training Program
The introduction of the FoodSafe Food Handlers Training Program to food businesses
has been welcomed. Many food businesses in Robe have undertaken the program and
some are working towards completing the program. The aim is for all food businesses to
be accredited and claim Robe as a FoodSafe town.

FoodSafe Food Handlers Training Program is a voluntary program that Council
supports. Under food legislation, owners of food businesses are now responsible for
ensuring that staff who handle food or who supervise this work have the skills and
knowledge in food safety and food hygiene for the work they do.

Formal training is not required. Food businesses can choose the approach that best
suits their needs, such as in-house training, providing appropriate reading
materials/videos to staff and supervisors etc.

FoodSafe is an in-house training program that brings basic food hygiene information
directly to the food handlers. In addition, food businesses can work at their own pace
and in their own time to complete the program. More importantly, to become FoodSafe,
all food handlers in the business must practice what they have learned on a daily basis.

The cost is only $120.00 for the full program. The FoodSafe Program is in the form of a
kit, consisting of video, CD, workbook and guide for proprietors.

If any businesses are interested in purchasing the Program and want to show their
customers that they are serious about food safety, then they should contact council.




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         Annual Report 2009/10
                                       A vibrant, harmonious and prosperous place to live, work & visit
Food Sampling
The food-sampling program is a proactive step forward and is in accordance with
Council’s committed approach towards food safety. The program will primarily involve
microbiological analysis.

Pursuant to Section 16 and Section 17 of the Food Act 2001, Council is responsible for
ensuring the safety and suitability of food sold. Council monitors that the food within the
area is fit for human consumption, in accordance with food safety standards. The
sampling of food for microbiological fitness has several benefits, these being:
    Provision of a broad overview of safety and quality of food being sold in the Robe
       area
    Highlighting specific problem areas in relation to food handling and hygiene
       procedures in food premises
    Promotion and co-operative approach to food safety between Council and food
       premises
    Improved confidence and public perception of the Council’s management of food
       safety

The microbiological food sampling program will focus upon the examination of high risk
or potentially hazardous foods (those considered most likely to support the presence of
pathogens organisms). Foods such as sandwiches containing meat and cakes with fresh
cream are purchased and tested on a quarterly basis.

The results have been very interesting, detection of both faecal counts and high bacteria
counts have been found but the majority of the results have been very pleasing.

Council undertakes further food samples to determine whether there has been any
improvement, and if faecal coliforms or bacterial contamination are detected, an
expiation fine may be issued to the premises.

Council requests that food businesses continually strive to review and improve their food
practices and procedures.


Food Recalls
Council’s Environmental Health Officer monitors the recalls by the manufacturer of
contaminated or faulty packaged and prepared food. Council follows up such recalls by
contacting food retailers and ensuring that recalled foods are no longer being supplied to
the public.


Health Programs and Immunisation
Council operates community health promotions and preventative health programs,
including child and youth immunisation through the Robe Medical Service.




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         Annual Report 2009/10
                                        A vibrant, harmonious and prosperous place to live, work & visit
High Risk Manufactured Water Systems
The Public and Environmental Health (Legionella) Regulations 2008 and the Guidelines
for the Control of Legionella in Manufactured Water Systems in South Australia came
into operation on 1 October 2008.

The regulations have been developed to protect public health through the proper
management of cooling and warm water systems (known as high risk manufactured
water systems). If these systems are not managed correctly they can create conditions
favourable to the growth of legionella bacteria, the cause of legionellosis or legionnaires
disease.

Council is now required to have a register of all high-risk manufactured water systems
within its area and these systems have to be inspected and microbiological water testing
carried out. Council seeks cooperation from businesses on this matter and urges them
to register their system as soon as possible, as failure to comply with any of the
mandatory requirements may lead to penalties under the Legionella Regulations 2008.

Currently, Council has no record of any business that has high-risk manufactured
cooling or warm water systems.


Hairdressing / Beauty and Skin Penetration (Tattooist) Establishments
There are currently about three of these types of premises within Robe Council, one of
which is home-based operated business. Council’s Environmental Health Officer
inspects these premises to assist proprietors to adhere to the principles in the day-to-
day operation of their business so that full protection is afforded to themselves, their
operators, the clients and the community.

To follow unhygienic or unsafe procedures, or allow premises, furnishings or fittings to
become dirty or poorly maintained, will not only threaten the commercial success of the
business, but may lead to conditions that can jeopardize the health of both clients and
operators, and contribute to the spread of infectious diseases and the transmission of
head lice.

It is essential for hairdressers to know and understand the health implications of the
procedures and the precautions that must be taken to minimize health risks. The
following basic principles apply to hairdressing:

      The premises must be kept in a clean and hygienic state.
      Any article that has been used on a client must be cleaned before being used on
       another person.
      Operators must keep themselves and their clothing clean and have no exposed
       cuts, abrasions or wounds.

Where sterilisation of implements is required, Guidelines on the Standards of Practice
for Hairdressing should be read in conjunction with, Guidelines on the Safe and Hygienic
Practices of Skin Penetration.
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         Annual Report 2009/10
                                        A vibrant, harmonious and prosperous place to live, work & visit
Swimming pools and Spa Pools Testing
Robe Council has 3 public pools, two are indoor pools and one (1) outdoor pool that are
regularly inspected and monitored. One of the indoor pool is a bromine operated while
the other pools are chlorinated.

These pools are used by a variety of people of various ages, health status and standard
of hygiene. People introduce a range of pollutants to the pool water such as
microorganisms, body secretions including saliva, fat and urine, and other foreign matter
including skin, hair and sunscreen lotions.

Disease causing organisms live and multiply in pool water that has not been properly
treated and give rise to eye, ear, skin and intestinal infection. Inadequate chemical
balance of pool water can also cause skin rashes and conjunctivitis.

Spa pools can create a higher infection risk than swimming pools if poorly maintained.
The warm aerated water provides an ideal environment for the rapid growth of many
undesirable organisms. With large numbers of people entering the relatively small
volume of water in a spa the organic and microbial loading may be high. Poorly
maintained spa pools have been implicated as a source of skin infection and
Legionellosis, but well balanced and operated, they can provide a safe, relaxing and
enjoyable experience.

Where a swimming pool or a spa pool is available for use by the public, the owner of the
facility must ensure that the pool is under the control and management of a person who
is knowledgeable and competent in the operation of the plant and maintenance of pool
water quality. Whilst the facility is available for use by the public it is the responsibility of
the owner and the pool operator to ensure pool water quality is maintained in
accordance with the requirements of the Public and Environmental Health Regulations.

Council’s Environmental Health Officer randomly test public pools and spas to ensure
water quality is in compliance with the prescribed levels, providing a facility that is of a
high standard, safe, hygienic and enjoyable for the users.


Waste Control Systems
As from 15 May 1995 new regulations and standards commenced for the approval and
installation of waste control systems, (i.e. sanitary plumbing and septic tanks, etc).

The Public and Environmental Health (Waste Control) Regulations 1995 replaced
provisions under the Health Act 1935 and its regulations. The new regulations adopt the
following standards:

    AS 3500, AS 3500.1, AS 3500.2 of the National Plumbing and Drainage Code
     with South Australian variations;
    Standard for the Construction, Installation and Operation of Septic Tank Systems
     in South Australia;
    Supplement A – Aerobic Sandfillers;
    Supplement B – Aerobic Wastewater Treatment Systems.
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          Annual Report 2009/10
                                          A vibrant, harmonious and prosperous place to live, work & visit
Copies of the Standard and its Supplements A and B may be purchased at nominal cost
from the Council Office.

Prior to installing a waste disposal system approval must be obtained by application to
the relevant authority, which in most cases is the Local Council.

Application forms are available at the Council Office and vary in accordance to the
system to be installed (i.e. septic tank, aerobic wastewater treatment system, aerobic
sand filter, etc).

Prior to installing a waste control system it is necessary to submit an application to, and
receive an approval from Council. Both the owner and the applicant must sign the
Application Form. A duplicate site layout plan and a duplicate building layout plan must
be submitted with the application form for approval.

Council will require an accurate report, either indirect soil or percolation test, of soil
permeability produced by a suitably qualified person to be submitted with any application
for a septic tank system with an on site sub-surface disposal system.

The appropriate fee must company an application submitted to Council. The fee covers
processing of the application, approval and on-site inspections.

Application fees

      Up to 5000 Litres capacity                                   $ 92.00
      For each 1000 Litres over the 5000 Litres add                $ 18.70

Inspection Fee

      For septic tank installation - 1 mandatory inspection required.
       $ 93.50 per inspection

      For aerobic waste water systems – 1 mandatory inspection required - $ 93.50 per
       inspection.

Council requires the following mandatory inspections:

   o Underfloor plumbing (except where such plumbing has been inspected and
     passed by an Engineering and Water supply Department, Water and Wastewater
     Connection Officer);
   o Drain and septic tank / effluent disposal system;
   o Final inspection at the completion of the job, and;
   o In the case of an aerobic system, an inspection of the irrigation system where this
     has not been installed at the time of the final inspection.




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         Annual Report 2009/10
                                        A vibrant, harmonious and prosperous place to live, work & visit
Approval and Conditions
Copies of the approved plan and approval conditions will be forwarded to the
owner/applicant. Work must not commence until approval has been received.

The owner/applicant must ensure that installation of the control system is in accordance
with the approved plan and approval conditions.

Mandatory notification stages will be required as part of the approval. Work must stop
pending inspection by the relevant authority, who are required to inspect within one (1)
business day, otherwise work may proceed.

The system must not be used in a manner that contravenes or fails to comply with a
prescribed code. Failure to comply with requirements may result in action by the Council
or relevant authority.


Dog Registrations
Council requires dogs in the district to be registered. Dog owners are required to register
dogs within 14 days of acquiring the dog, and/or by the time a puppy is three months of
age. Dogs must be reregistered by 31 August each year, and the current registration
disc must be displayed on the dog’s collar at all times. Expiation fees may apply where a
dog is unregistered or has no disc displayed.
In 2009/2010 there were 368 dogs registered within the district.


Dog Control
Council impounds dogs that are found roaming and that are not under the effective
control of the owner. Expiation fees may apply in this instance. Should a dog be involved
in a dog attack or harassment of people or animals, expiation fees may apply.
There were four infringement notices issued for 2009/2010.


Health and dogs
Dog faeces on footpaths and in other public places are considered a health issue and
owners are required to remove and properly dispose of their dog’s faeces when in public
areas. Council provides dog tidy bags to dog owners free of charge. Dogs are not
permitted in food premises under any circumstances. Expiation fees may apply.




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         Annual Report 2009/10
                                       A vibrant, harmonious and prosperous place to live, work & visit
Bushfire Prevention
The Robe Bushfire Prevention Committee actively work towards the prevention of
bushfires in the district and have prepared a Bushfire Prevention Plan. Council monitors
flammable growth on properties in the district, and administers the Fire and Emergency
Services Act 2005 by serving notices on property owners to reduce flammable growth.
190 section 105F notices were issued in 2009/2010 and 4 infringement notices issued.

      Rural Fire Statistics
      Vehicle                     1
      Deliberate                  1
      Campfire                    4
      Lighting                    1
      Other                       2


Pests and Plants
The control of proclaimed pest plants (such as Salvation Jane and Horehound) and
proclaimed animals (such as rabbits and foxes) are the responsibility of the South East
Natural Resource Management Board. Dean Burgoyne is the Board’s Authorised Officer
for Robe and can be contacted for information on spraying, baiting and other control
operations by telephoning 0408 854 602.


Coast and Marine
Council contributes towards coastal protection by providing materials for the
development of walking trails such as timber for boardwalks and fencing, and limestone
gravel for surfacing walking trails. Council also provides expertise in works management
and undertakes specific works such as fencing to assist volunteer groups.


Beach Patrol
Council’s General Inspector carries out Beach Patrols in order to monitor and enforce
the speed limit on Long Beach, to give assistance and advice to people in need and to
promote safe beach use. This service operates from Boxing Day to Easter as
appropriate to the weather and number of visitors in town. Local Police also patrol the
beach to ensure that there are no dangerous or life threatening activities taking place on
the beach such as riding in the back of utes, speeding and reckless behaviour.




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         Annual Report 2009/10
                                       A vibrant, harmonious and prosperous place to live, work & visit
Policy and Administration Documents
There are a number of registers, codes, policies and procedural administrative
documents used by Council in the conduct of its affairs, many of which are available by
visiting Council’s website or for public inspection at the Council office.


      Annual Business Plan                                Grievance Policy
      Annual Report                                       Harassment Policy
      Assessment Record                                   Internal Review of Council
      By-Laws                                              Decisions Policy
      Caretaker Policy                                    Investment Policy
      Code of Conduct Elected                             Motor Vehicles Policy
       Members                                             Order Making Policy
      Code of Conduct Employees                           Public Consultation Policy
      Code of Practice for access to                      Register of Campaign Donations
       council meeting documents                            Returns
      Contracts and Tenders Policy                        Register of Development
      Council and Committee Agenda                         Approvals
       and Minutes                                         Register of Elected Member’s
      Delegation Register                                  Allowances and Benefits
      Elected Member access to                            Register of Elected Member’s
       Council Documents Policy                             Interests
      Elected Member Training and                         Register of Public Roads
       Development Policy                                  Register of Salaries and
      Elected Members Allowances,                          Allowances
       Support and Facilities Policy                       Section 41 Committee Terms of
      Equal Employment Opportunity                         Reference
       Policy                                              Treasury Management Policy
      Fees and Charges Schedule                           Whistleblowers Protection Policy
      Freedom of Information                              Voters Roll
       Statement


Freedom of Information
The Deputy Chief Executive Officer is appointed as Freedom of Information Officer and
is delegated to administer the Freedom of Information provisions as it relates to Local
Government. The most recent statement is available from the Council office and is
included as Appendix 1 in this report. Freedom of Information requests must be
addressed to Freedom of Information Officer, District Council of Robe, PO Box 1, Robe
SA 5276.



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         Annual Report 2009/10
                                        A vibrant, harmonious and prosperous place to live, work & visit
Certificates Issued Under Section 65zy
There were no Freedom of Information requests received in the twelve months to 30th
June 2010.


Robe Confidentiality Provisions
In fulfilling the role of an effective Council that is responsive to the needs of the
community and operates within the legal framework as prescribed by the Local
Government Act 1999 the District Council of Robe is fully committed to the principle of
open and accountable Government, whilst recognizing that, on some occasions, it may
be necessary in the broader community interest to restrict public access to discussion or
documents as set out in section 90 (2) of the Local Government Act 1999.



Council went into confidence (public excluded from the meeting) 7 times during
2009/2010.




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         Annual Report 2009/10
                                       A vibrant, harmonious and prosperous place to live, work & visit
Rates
Strategic Focus
In setting its rates for the 2009/10 financial year, the Council has considered its strategic
plan, the current economic climate, the specific issues faced by our community (in
particular for the Marina Project), the draft budget for the 2009/10 financial year and the
economic impact of rates on the community.


Business Impact Statement
The Council has considered the impact of rates on all businesses in the Council area,
including for primary production. In considering the impact, Council will assess those
elements of the Council’s strategic plans relating to business development; the equity of
the distribution of the rate burden between ratepayers; current local, state and national
economic conditions; changes in the valuation of business and primary production
properties; and specific Council needs for the coming year.


Rates and Service Charges
Rates income is generated by the broad application of fundamental principles of taxation
(fairness and equity, simplicity, ability to pay and efficiency) with a view to achieving an
equitable rate burden amongst ratepayers, to cover general cost movements, including
labour and non-labour costs, service a rural and coastal population and sufficient to
cover any new initiatives.


Method used to value land
All land within the Council area, except for land specifically exempt (e.g. crown land), is
rateable. The District Council of Robe has previously resolved to use capital value as the
basis for valuing land within the Council area. Council considers that this method of
valuing land provides the fairest method of distributing the rate burden across all
ratepayers. The Valuer General has determined the overall valuation for the district is
circa $865 million.

Council adopted the valuations made by the State Valuation Office for 2009/10 for rating
purposes. Any ratepayer dissatisfied with a property valuation may object to the Valuer-
General in writing within 60 days of receiving notice of the valuation. The address of the
Valuer-General is: Office of the Valuer-General, GPO Box 1354, Adelaide 5001, email:
lsg.objections@sa.gov.au telephone 1300 653 345.

The Council has no role in this process. It is important to note that the lodgement of an
objection does not change the due date for payment of rates.




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         Annual Report 2009/10
                                        A vibrant, harmonious and prosperous place to live, work & visit
General Rates and Minimum Rate
The District Council of Robe has declared a general rate of .3065 in the dollar on the
assessed capital value of all rateable property in the Council area for 2009/10, which is
0.0028 less than 2008/09. The minimum rate is $535 and will apply to 27.7% of
properties.


Community Wastewater Management Service Charge
   Occupied with desludging $426.00
   Occupied without desludging $384.00
   Unoccupied $341.00

Included in the service charge on residential properties is the desludging of septic tanks
over a 5 year cycle.


Waste Management and Recycling Service Charge
The charge for the 2009-10 financial year has been set at $255.00 per service unit
applicable to each property, whether or not the property is rateable.


Natural Resources Management (NRM) Separate Rate
Council is required by law to collect a NRM levy on behalf of the South East NRM Board.
Following advice from the Board a rate of $35.20 applies to all non-contiguous
properties within the Council area.


Robe Marina
The charge for the 2009-10 financial year has been set at $300.00 per Berth Holder.


Pensioner Concessions
Eligible pensioners may be entitled to a remission on their rates. Application forms
(including information on the concessions) are available from the Council’s
Administration Centre. It is important to note that seeking a remission does not change
the due date for payment of rates.


Unemployed Persons Concessions
Please contact your nearest Families SA District Centre for details or the Concessions
Hotline on 1800 307 758.


State Senior Card Ratepayers (self funded retiree)
Self funded retiree’s who hold a State Seniors Card may be eligible for a concession
towards Council rates. Please contact the Council or Revenue SA on 1300 366 150 for
an application form or information on eligibility.

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         Annual Report 2009/10
                                       A vibrant, harmonious and prosperous place to live, work & visit
Late Payment of Rates
The Local Government Act provides that Councils impose a penalty on any payment for
rates, whether installment or otherwise, that is received late.


Postponement of Rates
A postponement of rates may be granted if Council is satisfied that the payment of rates
would cause hardship.


Postponement of rates for Seniors
Eligible Seniors Card holders are provided, as a right, the ability to postpone any portion
of their Council rates above $500 on a long-term basis. Interest is accumulated on the
postponed amount. Contact Council for further information.


Single Farming Enterprises
A Single Farm Enterprise is a reference to two or more pieces of rateable land, which
are farm land; and are farmed as a single enterprise; and are occupied by the same
person or persons. Only one fixed charge may apply to a single farm enterprise. If you
operate a Single Farming Enterprise and believe you qualify for an exemption, please
contact the Council Office for more information.



Any queries in relation to this summary or for additional information regarding rates
payments, remissions or objections should be directed to Council’s nominated contact
officer, Paula Bigmore, telephone (08) 8768 2003.




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Appendix 1
Freedom of Information – Information Statement 2010
This Information Statement has been prepared to meet the requirements of Section
9(1a) of the Freedom of Information Act 1991. Council is pleased to comply with the
legislation and welcomes enquiries.

An updated Information Statement will be published in accordance with the FOI Act at
least every 12 months.

   1. STRUCTURE AND FUNCTIONS OF THE COUNCIL
      1.1. Full Council
         Full Council, consisting of 7 Elected Members including the mayor and Deputy
         Mayor, is the decision making body for all policy matters. Some of the roles
         and functions set out in the Act are:
              Being a representative, informed and responsible decision-maker in the
                interests of the community;
              Participating in public policy development and planning activities with
                the other spheres of Government;
              Providing and coordinating services and facilities that benefit the area,
                ratepayers, residents and visitors;
              Developing its community and resources in a socially just and
                sustainable manner;
              Providing for the welfare, well-being and interests of individuals and
                groups within its community;
              Representing the interests of its community to the wider community and
                other levels of Government;
              Planning at the local and regional level for the development and future
                requirements of its area;
              Managing, developing, protecting and conserving the environment; and
              Regulating local activities such as building, keeping animals, parking,
                maintaining public health etc.

          The operations and affairs of the Council should be managed in a manner that
          emphasises the importance of service to the community.
          Ordinary meetings of Full Council are held monthly, on the second Tuesday of
          the month at 5.00 pm.
          Members of the public are welcome to attend all Council meetings which are
          held at the Council Chambers, Smillie Street Robe.
          Agendas of all Full Council meetings are placed on public display no less than
          three days prior to those meetings. Minutes are placed on display within five
          days of meetings. These documents are also available on the District Council
          of Robe website www.council.robe.sa.gov.au

      1.2. Key Committees
         1.2.1. Council Development Assessment Panel
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           The Development Act 1993 requires all Councils in South Australia to
           establish a Development Assessment Panel to operate as the relevant
           authority under the Development Act to assess development
           applications.
           The creation of the Panel is to ensure that Council makes development
           decisions as a relevant planning authority pursuant to the Development
           Act, 1993 having sole regard to the Council’s authorised Development
           Plan and any referral advice to determine the merit of the proposal. The
           Local Government Act 1999 does not apply to the Development
           Assessment Panel.
           The membership structure of the Panel is now prescribed under the
           Development Act 1993 and requires Council to appoint a 7 member
           Panel comprising an independent Presiding Member, 3 independent
           members and 3 elected members/ officers of Council. The operation of
           the Panel is also subject to the delegations of the Council under the
           provisions of the Act.
           The Development Act requires the Panel to achieve the following
           functions:
           (a) To act as a delegate of Council and make decisions on
               development applications in accordance with the requirements of
               the Act;
           (b) To provide advice to Council on trends, issues and other matters
               relating to planning or development that have become apparent
               during the assessment of development applications; and
           (c) To perform other roles, except policy formation, as assigned by
               Council.

           The primary role of the Panel is to make decisions on development
           applications and is responsible for determining and establishing its own
           meeting and operating procedures.
           The District Council of Robe Council Development Assessment Panel
           meets on the third Tuesday of each month. Meetings commence at
           10.30 am at the Council Chamber, Smillie Street, Robe.

1.3. Committees
   A number of other Committee’s have been established by Council pursuant to
   Section 41 of the Local Government Act, 1999 comprising elected members,
   staff and members of the public to investigate and provide advice to Council
   on particular issues. These are as follows:
        Robe Marina Committee
        Robe Institute Management Committee
        Aged Care Committee
        Child Care On Wheels Management committee

   Minutes of these meetings are included in the Agendas fro the meetings of the
   full Council, or are available for perusal at the Council office or on Council’s
   website.


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   1.4. Delegations
      Council may resolve (Local Government Act 1999 Section 44) to delegate
      certain functions, powers or duties to a Council committee, or an officer or
      employee. Delegation may be limited by the resolution or by regulation, and is
      revocable by resolution of Council. A record of all delegations is kept within
      Council’s Delegations Register, and is reviewed annually. Similarly, the Chief
      Executive Officer may delegate (Local Government Act 1999 Section 101) to
      any other officer or employee, by instrument in writing, any of his/her
      functions, powers or duties.

2. SERVICES TO THE COMMUNITY
   Full Council makes decisions on policy issues relating to services that are
   provided to members of the public. These services currently include (but are not
   limited to):

         Aerodrome                                           Litter Bins
         Animal Management                                   Marina
         Arts/ Culture                                       Parking Controls
         Asset Management                                    Parks, Reserves and
         Aged Care                                            Gardens (public)
         Bicycle Tracks/ Walking                             Pest & Plant Control
          Paths                                               Planning Controls
         Boat Ramp                                           Playground Equipment
         Bus Shelters                                        Public Conveniences
         Car Parks                                           Public Library
         Caravan Park                                        Public Seating
         Cemetery                                            Quarries
         Child Care Services                                 Recreational/ Sporting
         Community Halls and                                  Facilities
          Centres                                             Recycling
         Development Control                                 Roads/ Footpaths/ Kerbing
         Dog Control                                         Roadside/ Street tree
         Effluent Disposal (STEDS/                            planting
          CWMS)                                               Stormwater drainage
         Environmental Health                                Strategic Planning
          Matters                                             Street Lighting
         Fire Prevention/ Protection                         Street Closures
         Foreshore Facilities                                Street Sweeping
         Garbage Disposal                                    Tourism
         Impounding of Livestock                             Waste Management

3. PUBLIC PARTICIPATION
   The District Council of Robe provides a variety of ways for the community to
   participate in decisions made by Council.

   3.1. Council Meetings
      Members of the public have a number of opportunities to put forward their
      views on particular issues before Council.
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      These are:
      (a) Deputations – with the permission of the Council or Mayor, a member of
          the public can address Council personally or on behalf of a group of
          residents.
      (b) Presentations to Council – with prior notification and arrangement with the
          Mayor, a member of the public can address the Council on any issues
          relevant to Council.
      (c) Petitions – written petitions can be address to the Council on any issues
          within the Council’s jurisdiction.
      (d) Written Requests – a member of the public can write to the Council on any
          Council policy, activity or service.
      (e) Elected Members – members of the public can contact their Elected
          Members of Council to discuss any issue relevant to Council.

   3.2. Public Consultation
      Council has adopted a Public Consultation Policy in accordance with Section
      50 of the Local Government Act, 1999.
      The policy is designed to outline the principles and procedures that the District
      Council of Robe will follow to involve the community in planning and decision-
      making in the local area, and to ensure accountability of the Council to the
      community through effective communication and consultation strategies. The
      policy is available on Council’s website.

4. ACCESS TO COUNCIL DOCUMENTS
   4.1. Documents Available for Inspection
      In accordance with Section 132 of the Local Government Act, 1999 a member
      of the public is entitled to:
      4.1.1. Inspect the following documents at the Council Office during ordinary
             hours without charge; and
      4.1.2. Obtain a copy of the following documents at the Council Office during
             ordinary hours

      Document
      Employee Code of Conduct
      Elected Member Code of Conduct
      Notice and agenda for meetings of the Council and
      Committees
      Minutes of meetings
      Record of delegations under the Local Government Act,
      1999
      Contract and Tenders Policy
      Elected Members Allowances, Support and Facilities Policy
      Strategic Management Plan
      Annual Business Plan & Summary
      Annual Budget
      Audited Financial Statements
      Annual Report
      Assessment Record
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      Fees and Charges Register
      Public Consultation Policy
      Community Land Management Plan
      Order Making Policy
      Internal Review of Council Decision Policy
      Information Statement for Freedom of Information
      Council By-Laws
      Register of Interests
      Register of Allowances and Benefits
      Register of staff remuneration, salaries and benefits
      Register of community land
      Register of public roads

   4.2. Other Information Requests
      Requests for other information not included in Clause 4.1 above will be
      considered in accordance with the Freedom of Information Act, 1991. Under
      this legislation, an application fee and a search fee must be forwarded with the
      completed request form as provided for in Section 9, unless the applicant is
      granted an exemption.
      Freedom of Information Requests should be addressed to:

      Freedom of Information Officer
      District Council of Robe
      PO Box 1, Robe SA 5276

      Forms are available at the Council Office.

      Applications under this legislation will be responded to as soon as possible
      within the statutory 30 days of Council receiving the properly completed
      Freedom of Information Request Form, together with the application and
      search fees.

5. AMENDMENT OF COUNCIL RECORDS
   Under the Freedom of Information Act, a person may request a correction to any
   information about themselves that is incomplete, incorrect, misleading or out of
   date.
   To gain access to these Council records, a person must complete and lodge with
   Council an application form as indicated above outlining the records that he/she
   wishes to inspect. Where the documents require amending, details of the
   changes should be lodged with the Council’s Freedom of Information Officer.




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Appendix 2
Annual Financial Statements




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Appendix 3
SELGA Annual Report




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