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Bayshore District - Twilight Camp - Pack Spreadsheet -2011

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Bayshore District - Twilight Camp - Pack Spreadsheet -2011 Powered By Docstoc
					   ***Please read instruction sheet before completing this form - it is very important that the formats are all the same or I end up retyping
                               everying! Use tabs at bottom to access the roster and pack registration form.***

                                         BAYSHORE DISTRICT CUB TWILIGHT CAMP 2011
                                             PACK REGISTRATION INSTRUCTIONS
Each pack must have a Twilight Camp pack representative who encourages participation, distributes and collects all the registration forms and fees, ensures that the
registration forms are completely filled out checking them for errors or omitted information, fills out the Pack Registration form on the back of this sheet, turns in all
the registration forms at May Roundtable, and completes the Excel spread sheet with the information listed below.
 The Pack Registration Forms and all Adult/Youth Registration Forms, medical forms and fees are due at Roundtable on May 5, 7:30 – 9:00. Individual
registrations will not be accepted. The scouts should turn in their registrations to you by April 28th to give you time to enter all the data and check for error.
 Please put the contact information for your pack coordinator on Instruction Sheet of the registration form before distributing to your pack. Please copy or print two pages of
the registration form and two pages of the medical form front to back (double sided). (Application and Health Form)

 A 3:1 adult/youth ratio for Twilight Camp is required. Each pack is responsible for ensuring adequate volunteers. Adult volunteers must be in attendance for the entire week.
Part time volunteers do not count towards the ratio. Adult volunteers must notify the pack representative and the day camp registration staff if there are any changes in attendance
plans. The pack will be responsible for finding a replacement if an adult cancels.

 We highly encourage new Tigers to attend camp. Twilight Camp is a great way for them to get their first taste in the Scouting program. In order for Tigers and parents to
understand the full Tiger experience, a Tiger Adult Partner will be required to attend with each Tiger Scout. Because of this neither the parent or the Tiger count towards the
required 3:1 ratio.
 Please make sure that all your parents are informed that most of the adult volunteer positions will be for den escorts. Parents will not be the escort for their own scout’s den.
Any of the area assistants will be chosen and contacted by Key Camp Staff.

 Packs must ensure that the forms are complete (one per person). Please read the Pack Instrution sheet to insure you have ALL the forms you need.
 Only adult volunteers may sign their children up for the special sibling camp (i.e., PeeWees, Girls).




                                                           Have questions? E-mail Leslie at leslie.melton@sbcglobal.net
                                                                                                                      Sample Roster




                                                                                                                                                                                                                                                                                Notes/Special Requests




                                                                                                                                                                                                                                                                                                                                                    Registered BSA leader
                                                                                                                                                  People not allowed to
                                                                                                                       names and phone no.
                                                                                                                       Carpool Pick up
                                                                                    Phone Numbers




                                                                                                                                                                                                                                                          City, State, Zip
                                                                                                                                                                                         Parent on Staff




                                                                                                                                                                                                                                                                                                                                   Other Training
                                                                                                                                                  pick up scout




                                                                                                                                                                                                                                                                                                         Amount Paid
                                                                                                                                                                          Medical Info




                                                                                                                                                                                                                                                                                                                                                    Rank of kids
                                                                                                                                                                                                           T-shirt size
          First Name




                                         Last Name
                            NickName




                                                                                                                                                                                                                          # T-shirts
A/S/D/J




                                                                                                        Parents




                                                                                                                                                                                                                                                Address
                                                                                                                                                                                                                                       E-mail
                                                     Rank


                                                                  Pack




                                                                                                                                                                                                                                                                                                                       YPT

                                                                                                                                                                                                                                                                                                                             CPR
                                                            Den
                                                                         281.461.3774 w.713.235.2550 c.832.561.2252 spc.832.561.2258                                                           wants to be
                                                                                                                                                                                               a den leader
A Darlene              DJ              Stokes n/a                 95                           n/a         n/a             n/a      no bug spreay       n/a  AL 1 djstokes@earthlink.net TX with Mary
                                                                                                                                                                                   St.
                                                                                                                                                                          123 MainSeabrook,    77586                                                                                                               -   Y              Y
                                                                                                                                                                                                                                                                                                                             Y BB/ArcheryWolf, Ranger
                                                                     281.286.8863 dadc.713.851.3160 momc.281.727.8316               asthma                                                     wants to
                                                                                                                                                                                               work with
R Jonathan Jon                         Stokes n/a                 95                           Darlene Stokes              n/a                          Y    AS 2 djstokes@earthlink.net
                                                                                                           Vernice/JohnStokes832.333.4444/832.444.4444 MissyJones832.444.5555 MainSeabrook, TX Bears
                                                                                                                                                                          123      St.         77586                                                                                                     27 n/a N n/a                               n/an/a
                                                                     281.286.8863 dadc.713.851.3160 momc.281.727.8316                                                                          put w/ Joe
S Paul                                 Stokes Wolf                95                           Darlene Stokes              Bob Smithallergic to peanuts Y    YM 2 djstokes@earthlink.net
                                                                                                           Vernice/JohnStokes832.333.4444/832.444.4444 MissyJones832.444.5555 MainSeabrook, TX Smith
                                                                                                                                                                          123      St.         77586                                                                                                     57 n/a n/a n/a                             n/an/a



                                                                                                                          Roster Codes
   Column                                                    Description                                                                                                                                   Codes
                                                                                                    AFT = Adult Full Time AJS = Adult Job Sharing                                                          APT = Adult Part time                                             ATP = Adult Tiger parent
          A                                                       A, S, R, J
                                                                                                    K = Key Staff         S = Scout or Sibling                                                             R = Ranger/Rangerrette                                            J = Junior Staff
                                                                                                    T = Tiger
                                                                                                    Wolf = Wolf                                                                                            G = Girls (ages 5-10)
          E                            Rank of Scout                                                B = Bear                                                                                               PW = Pee Wees (ages 3-5)
                                                                                                    W1 = Webelos 1 or 4th grade                                                                            R - Ranger/Rangerette (ages 11-13)
                                                                                                                                             th
                                                                                                    W2 = Webelos 2 or 5 grade                                  JS = Junior Staff (ages 14-17)
          F                            TC Den                                                       Leave blank
          H                            Phone Numbers                                                List ALL phone number - primary, secondary, cell
          J                            Carpool Pick up names and phone no.                          List any names of people who will be picking up a scout and a phone number for them
          K                            Pick up not allowed                                          List any names of people who are not allowed to pick up a scout
                                                                                                    please list all information such as allergies, medication, medical conditions, etc. (also list on medical form), and any
          L                            Medical information                                          thing a den leader would need to know to make it camp a success for that child
          M                            Parent on staff                                              Y = if a kid has a parent volunteering                     N = if a kid doesn’t have a parent volunteering
                                                                                                    YXS = Youth Extra Small
                                                                                                    YS = Youth Small                                           AL = Adult Large
          T                                                        T-shirt                          YM = Youth Medium                                          AXL = Adult extra large
                                                                                                    AS = Adult Small / Youth Large                             A2XL = Adult 2XL
                                                                                                    AM = Adult Medium                                          A3XL = Adult 3XL
                                                                                                    Please list any special requests, job preferences & if an adult is only part time, scout den buddy requests, jobsharing
          S                            Notes/Special Requests                                       partner names
          T                            $$                                                           $ amount paid
          U                            Youth Protection Trng.                                       Y=YPT card is attached                                     N=YPT card is not attached
          V                            CPR                                                          Y=CPR card is attached                                     N=CPR card is not attached
          W                            Other training                                               List any special training such as BSA BB/Archery, etc.
                                                                                                         N= registration in progress (attach copy of BSA application
X   Registered BSA leader                     Y=currently registered with BSA
                                                                                                         with all required signatures–original app goes to Pack.)
Y   Ranks of kids                             List all the ranks of the adult’s kids (so we can assign the adults in the same area as their child)

                    If box does not apply fill in with N/A so we know that the lack of information is intentional and not an oversight.
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




4 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




5 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




6 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




7 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




8 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




9 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




10 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




11 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




12 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




13 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




14 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




15 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




16 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




17 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




18 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            AFT / AJS / APT/ ATP /
            S/R/J/K



            First Name




19 of 21
            Nick Name




            Last Name



            Rank

            Den

            Pack




            Phone Numbers




            Parents




            Carpool Pick up names
            and phone no.




            People not allowed to
            pick up scout
                                           Roster




            Medical Info
                                     Twilight Camp 2009




            Parent on Staff

            T-shirt size

            # of T-shirts

            E-mail



            Address




            City, State, Zip




            Notes/Special Requests



            Amount Paid

            YPT card is attached
            CPR is attached


            Other Training


            Registered BSA leader
5/12/2011




            Rank of kids
            BAYSHORE DISTRICT CUB TWILIGHT CAMP 2011
                PACK REGISTRATION INSTRUCTIONS
                                   For use by Pack Representative only (one form per pack)


                        This form along all with paperwork are to be turned in at: Roundtable, May 5, 2011


Pack Representative:                                                                   Pack:
Day Phone:                                                                             Cell Phone:
E-mail:                                                                                Work Phone:




               Rank                      Age               #    $          Total                         Ratio Verification

A. Tigers                        1st grade                     x $50   $           -                  Total Scouts & Siblings
B. Cubs & Webelos                2nd-5th grade                 x $50   $           -                    B+C=        0
C. Siblings                      ages 3-10 (G & PW)            x $20   $           -
D. Rangers/Rangerettes           ages 11-13                    x $20   $           -                   Total Full-time Adults
E. Jr. Staff                     ages 14-17                     NC          NC                       G + 1/2H =     0
F. Adults Full Time              ages 18 and up                x $5    $           -

G. Adults Job Sharing            ages 18 and up                x $5    $           -
H. Adults - Tiger Partner        ages 18 and up                x $5    $           -
                                 ages 18 and up
I. Adults - Part-time            plus T-shirt                  x $12   $           -
J. Extra t-shirts                                              x $7    $           -


Grand Total                                                            $           -


Submit one check payable to Sam Houston Area Council (SHAC). Include on the memo section: Acct # 900085



Ratio of Adults to Boys:                              :1                                  Met 3:1

Does each Tiger have a full-time adult volunteer? Column A = Column H

Does every scout and adult have a separate registration & medical form?

Does every medical form have the immunization records completely filled out?

Does every adult have a Adult in Camp Compliance form?

Does every adult have a copy of their YPT card?

				
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