Mary Beth McCutcheon 479-640-5846 Order Online: www.mbmccut.scentsy.us Email: firstname.lastname@example.org Rogers, AR 72756 Fundraising Proposal Prepared for Gingerbread Kids January, 2011 Warm the Heart, Enliven the Senses and Inspire the Soul!! Mary Beth McCutcheon 479-640-5846 Order Online: www.mbmccut.scentsy.us Email: email@example.com Rogers, AR 72756 Every organization wants to choose successful fundraisers for their group while providing a useful product that will last for a long time to come. I’m certain that once you understand the benefits of our unique program and products, your Gingerbread Kids parents and supporters will be excited about offering Scentsy products to the entire community as the center’s fundraiser! What is Scentsy? Our unique and beautiful Scentsy warmers and specially formulated fragrance wax release aromas that will warm the heart, enliven the senses and inspire the soul!! With no flame, soot or wick, the Scentsy System is a safe alternative to traditional candles and can be used in homes, offices, schools or anywhere electricity is available. Other Scentsy products are hanging fresheners, travel tins, fragrance foam, non-aerosol room sprays, and Scentsy Buddy plush animals. All Scentsy products are made to high- quality standards. Mary Beth McCutcheon 479-640-5846 Order Online: www.mbmccut.scentsy.us Email: firstname.lastname@example.org Rogers, AR 72756 Why Scentsy? Beauty, functionality & safety In addition to the Scentsy system’s beauty, style and functionality, its safety features make Scentsy the clear choice for your fundraiser. Unique Scentsy warmers use a low-watt bulb to melt specially formulated wax slowly, maximizing its fragrance time. With no flame, soot, or wick, the Scentsy wickless candle system is a safe way to enjoy more than 80 Scentsy fragrances. Product quality and dependability Scentsy products come with a lifetime replacement warranty for manufacturing defects. If the product is damaged in shipping from Scentsy, has a manufacturing defect, or an electrical issue, it may be returned with no limitation in time for repair or replacement. 30-Day Satisfaction Guarantee If your customer is dissatisfied with the product, it may be returned to the Consultant for exchange within 30 days of shipment. Product support beyond the fundraiser My contact information is on each catalog and product so your customers know who to contact for product support and to place future orders or party bookings. New products are introduced monthly and new catalogs are produced each Spring/Summer (March) and Fall/Winter (September). Repeat business for the next fundraiser Customers who purchase Scentsy products through your fundraiser will no doubt want more, making it easy to gather even more sales the next time! Customers can subscribe to the monthly newsletter to get insight to upcoming specials, promotions, etc. Mary Beth McCutcheon 479-640-5846 Order Online: www.mbmccut.scentsy.us Email: email@example.com Rogers, AR 72756 How much money can Gingerbread Kids expect to earn? When you choose Scentsy for your fundraiser, I will donate my commissions directly to Gingerbread Kids, making a Scentsy fundraiser unique for your families and profitable for the center. Gingerbread Kids can expect 20% of sales in return. Additionally, I will offer: $5.00 for every Scentsy Home Party, Basket Party or Online party booked through the fundraiser (parties must be successfully conducted and have at least $150 in sales to qualify) 10% of my commission from every Scentsy Home Party, Basket Party or Online party booked through and held during fundraiser Weekly “Go-getter” certificates and half-price item awards for top-sellers - staff included! (Awards can be redeemed toward any purchase except combination packs.) GBK enrollee (excluding staff) with the most overall fundraising proceeds will receive a Scentsy Buddy of their choice - FREE! I appreciate your time and consideration. I hope we can work hand-in-hand to uphold Scentsy’s motto of “Give More Than You Take” while benefiting all families involved. Please see the Appendix for further details. Mary Beth McCutcheon 479-640-5846 Order Online: www.mbmccut.scentsy.us Email: firstname.lastname@example.org Rogers, AR 72756 Fundraising Proposal Appendix including Plan Timeline Plan Details Roles and Responsibilities Proceeds Details Warm the Heart, Enliven the Senses and Inspire the Soul!! Mary Beth McCutcheon 479-640-5846 Order Online: www.mbmccut.scentsy.us Email: email@example.com Rogers, AR 72756 Appendix: Gingerbread Kids Fundraiser Timeline Proposal Timeline Activity Who Week of 12/27 Present proposal and demonstration to GBK staff Mary Beth Tues, 1/4 Conduct Scentsy demonstration and fundraiser kickoff at GBK GBK Staff & PTO meeting Mary Beth Weekly Collect orders, payments, and booking requests; turn in Families Wed, 1/5 - Fri, 2/25 weekly to Fundraising Coordinator Place orders, receive product and deliver orders to GBK Mary Beth Fundraising Coordinator Distribute orders to parents GBK Staff Distribute orders to customers Families Contact party hosts; arrange & conduct Scentsy Home Parties, Mary Beth Basket Parties and Online parties & Families Provide GBK Fundraising Coordinator weekly sales and Mary Beth fundraising totals and weekly "Go-getter" half-price item awards Publish weekly sales and fundraising totals for families to see GBK Staff progress; distribute weekly "Go-getter“ certificates and half- price item awards Fri, 2/25 Close Fundraiser; submit all outstanding orders Families & GBK Staff Sat, 2/26 Place final orders Mary Beth Weekly Receive product and deliver orders to GBK Fundraising Mary Beth Sat, 2/26 - Wed, 3/16 Coordinator Wed, 3/16 Present proceeds check to GBK and Scentsy Buddy to overall Mary Beth proceeds winner & GBK Staff -GBK can determine to inform fundraising outcome to parents via letter, or I can present totals at next PTO meeting Weekly Distribute final orders to parents GBK Staff Sat, 2/26 - Fri, 3/18 Weekly Distribute final orders to customers Families Sat, 2/26 - Fri, 3/25 Mary Beth McCutcheon 479-640-5846 Order Online: www.mbmccut.scentsy.us Email: firstname.lastname@example.org Rogers, AR 72756 Appendix: Plan Details Scentsy Parties: I will gift GBK $5.00 for each Scentsy Home Party, Basket Party or Online party booked through the fundraiser that has at least $150 in sales. Booking requests are to be directed through the GBK Fundraising Coordinator, and I will contact the Host directly to arrange and conduct the party. All regular host benefits & responsibilities apply for parties booked through the GBK fundraiser. For parties booked through the GBK Fundraising Coordinator AND conducted during the fundraiser window, I will contribute 10% of my commission from the sales of the party. Orders associated with Home Parties, Basket Parties or Online Parties qualifying for $5.00 gift and/or 10% commission return but do not count toward the 20% commission return for the overall fundraiser. Hosts may choose to apply any pre-orders to the party’s sales for host benefits, or directly to the fundraiser sales, but not to both. – Home Party – product demonstrations held at Host’s location of choice. (Parties may be held “open” for 5 days past home show date in order to finalize orders and collect payments.) – Basket Party – Host conducts the party with the “Basket of Scentsy Goodies”. Orders and payments are collected by the Host and turned in at party window end. This is a great option for busy families who cannot host a home party. (Parties may be held “open” for one week.) – Online party - Host conducts the party online through my website www.mbmccut.scentsy.us. Customers place orders through the site and product can be shipped directly to their home (shipping charges apply). This is a great way for family and friends who aren’t local to participate in and support the fundraiser! (Parties may be held “open” for the duration of the fundraiser.) Note: Since I will be working directly with the host on their Scentsy Parties, the GBK Fundraising Coordinator will not need to monitor or facilitate Home/Basket/Online party activities. I will report activities with the weekly sales reports. “Go-getter” Awards: I will track each week’s sales (Saturday – Friday) per GBK enrollee / staff member and the individual with the most sales through direct orders, Home Parties, Basket Parties, or Online Parties will qualify for the week’s “Go-getter” award. Direct orders and payments must be submitted to me through the GBK Fundraiser Coordinator by 8:00 p.m. on Friday to qualify for the week’s total. Scentsy Home Party & Basket Party sales will be credited to the GBK enrollee / staff member for the same week in which the party is closed and orders, payments and supplies are submitted to me. Online party sales will be credited to the GBK enrollee / staff member for the same week in which the order is placed (up to Friday, 8:00 p.m., CST.) – Weekly winners will receive a certificate with their name, sales, and profit total for the center AND a coupon for one (1) half-price item that can be used toward purchase of any single Scentsy catalog item (excluding combination packs). GBK staff and enrollees both qualify for this award and GBK will receive full 20% commission on the sale. –One GBK enrollee (excluding staff) will receive a Scentsy Buddy of their choice for producing the highest overall fundraising proceeds (not necessarily sales). Mary Beth McCutcheon 479-640-5846 Order Online: www.mbmccut.scentsy.us Email: email@example.com Rogers, AR 72756 Appendix: Roles and Responsibilities Scentsy Consultant – my role is to connect GBK supporters with great Scentsy products for a Scentsational Fundraiser! I will provide (at no cost to GBK): – Facilitation of information sessions and product demonstration for GBK Staff and enrollee families – Product catalogs, order forms, information, and product support – Order processing, packaging, and delivery to the GBK Fundraising Coordinator – Facilitation of and supplies for Home Parties – Product samples and supplies for Basket Parties – Website for online parties – Weekly sales information and “Go-getter” awards – Scentsy Buddy award for overall highest proceed producer Gingerbread Kids Staff – your role is to promote the fundraiser, encourage GBK family participation and assist me in the collection orders and payments, and distribution of orders to families. GBK responsibilities are: – Organizing information sessions, generating excitement about the fundraiser and Scentsy product, and communicating fundraiser status updates to GBK families – Distributing fundraising tools (catalogs, order forms, etc.) – Collecting orders, payments, and booking requests and submitting to me for processing by deadlines – Distributing orders to families – Assisting in the collection of funds/cancellation of orders from declined payment methods (insufficient funds, declined credit/debit cards, etc.) – Distributing “Go-getter” certificates and half-price item awards – Distributing of Scentsy Buddy to overall proceeds winner, arranging photo-op with GBK staff and/or me – Assisting me in collecting any product or property such as samples, testers, etc. loaned for the purpose of promoting the product – Serving as a positive ambassador of GBK, Scentsy products and consultant, and the fundraiser in general GBK enrollee families – your role is to promote the fundraiser by introducing your family, colleagues, and friends to the Scentsy product. GBK family responsibilities are: – Representing the Scentsy product accurately and ethically through catalogs, information packets, and/or product samples – Informing customers of the many ways they can participate (direct orders, Home, Basket, or online parties), and ways they may pay for purchases (cash, check, credit or debit card) – Collecting orders, payments, and/or booking requests and submitting to the GBK Fundraising Coordinator for processing by deadlines – Distributing orders to customers in a timely manner and handling the products with care – Assisting in the collection of funds/cancellation of orders from declined payment methods (insufficient funds, declined credit/debit cards, etc.) – Protecting sensitive customer information such as credit or debit card numbers from exposure, theft, etc. – Assuming responsibility for the care and return of any Scentsy Consultant property such as samples, testers, etc. loaned for the purpose of promoting the product – Serving as a positive ambassador of GBK, Scentsy products and consultant, and the fundraiser in general Mary Beth McCutcheon 479-640-5846 Order Online: www.mbmccut.scentsy.us Email: firstname.lastname@example.org Rogers, AR 72756 Appendix: Proceeds Details Distribution of fundraising proceeds: All sales and commission proceeds will be reported weekly during the fundraiser, and tallied up at the end of the fundraiser. Once all orders and payments from direct sales and parties are finalized, I will generate final reporting and arrange proceeds distribution. Target for proceeds distribution is March 14. – Proceeds from direct sales – 20% of all sales, once orders have been received and payments successfully processed. – Home/Basket/Online Parties – $5.00 gift for each event booked through the fundraiser, was conducted, and generated at least $150 in sales. An additional 10% commission on parties booked through the fundraiser and conducted during the fundraising window. (Future parties booked at these parties do not qualify for gift or commission proceeds.) – Direct patron contribution – contributions of cash, property, or merchandise made toward the fundraiser directly but not associated with the purchase of Scentsy products do not qualify toward the 20% commission total, “Go-getter” awards, or Scentsy Buddy award for overall proceeds. – Product returns/order cancellations – Values of order cancellations and products returned for refund (for reasons outside of warranty) within 7 days of receipt will be deducted from the fundraising totals. Note: Orders placed or parties conducted through any Scentsy Consultant other than myself will not be considered in the fundraising totals, “Go-getter” awards or Scentsy Buddy overall proceeds winner. Closing words: It is my hope the Gingerbread Kids staff will find this fundraising proposal exciting and attractive. I am confident that your families will love the products and enjoy selling it to their family, colleagues, and friends. I believe your customers will find satisfaction in knowing they are helping the center, and receiving a high-quality value at the same time. Respectfully, Mary Beth McCutcheon Warm the Heart, Enliven the Senses and Inspire the Soul!!