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Minutes of a Regular Meeting and Public Hearing of the Council of

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									Minutes of a Regular Meeting and Public Hearing of the Council of the Town of Blackstone,
Virginia, held in the Council Chambers located at 100 W. Elm Street, Blackstone, Virginia, on
Monday, December 21, 2009, at 7:00 p.m.

       There Were Present:

                    Mayor: William D. Coleburn

         Council Members: L. Benjamin Green, John W. Hill, Jr., C. Duncan Quicke, Barbara
                          Thompson, Alfred V. Tucker, J. A. Wilson, Jr., Constance T.
                          Wynn

           Town Attorney: Kennon C. Walden, Jr.

               Town Staff: Jennifer H. Beck, Director of Transportation and Community
                           Development; Nicholas C. Kuzmiak, Police Chief; J. Larry
                           Palmore, Town Manager; Joan R. Palmore, Town Clerk; R.
                           Morgan Quicke, Administrative Assistant to the Town Manager

             Those Absent: None


       Mayor Coleburn called the meeting to order and Councilman Hill led in prayer.


       PLEDGE OF ALLEGIANCE

       Mayor Coleburn led those in the Chambers in the Pledge of Allegiance.


       PUBLIC HEARING

       Mayor Coleburn opened the Public Hearing on the Nottoway Water Supply Plan and
asked the Town Clerk to read the Legal Notice as follows:

                                      LEGAL NOTICE
                                     PUBLIC HEARING

       The Town Council of the Town of Blackstone will hold a Public Hearing on Monday,
       December 21, 2009, at 7:00 p.m., in the Town Council Chambers, 100 W. Elm Street,
       Blackstone, Virginia.

       The purpose of the Public Hearing is to solicit public input on the Nottoway Water
       Supply Plan prepared by Dewberry & Davis, 551 Piney Forest Road, Danville, VA and
       dated October 26, 2009.
       The Board will consider adoption of the Plan at the conclusion of the Public Hearing.

       All persons desiring to be heard on this matter are urged to attend.

       It is the intention of the Town of Blackstone to comply with the Americans with
       Disabilities Act. Any person requiring sensory or physical accommodations should
       contact the Town Manager’s Office no later than 5:00 p.m., Friday, December 18, 2009.

       Mayor Coleburn asked if any members of the public would like to comment on the Plan.

       No members of the public came forward to speak.

        Manager Palmore stated that we found that the obligation of two million gallons of water
at Fort Picket is an inaccurate figure. It should have been one million gallons and that will be
changed. The estimated minimum daily flow was nine million gallons going over the dam per
day. A study done several years ago, showed eleven million gallons of flow so he would like to
find out why this figure is different. Manager Palmore recommends that Council authorize
adoption of this plan.

       Councilman Quicke made a motion to close the Public Hearing. The motion was
seconded by Councilman Thompson and approved as follows. Vote:

                      Councilman Quicke             -       Aye
                      Councilwoman Wynn             -       Aye
                      Councilman Green              -       Aye
                      Councilman Wilson             -       Aye
                      Councilman Tucker             -       Aye
                      Councilwoman Thompson         -       Aye
                      Councilman Tucker             -       Aye

      Mayor Coleburn opened the Public Hearing on the Rezoning Request and asked the
Town Clerk to read the Public Hearing Notice as follows:

                                       LEGAL NOTICE

       The Blackstone Town Council will hold a Public Hearing on Monday, December 21,
       2009, at 7:00 p.m., in the Town Council Chambers located at 100 W. Elm Street,
       Blackstone. The purpose of the public hearing is to consider the following request:

       1.            Kris R. Haase, Bipski International, LLC, requests that property located at
              325 Second Street known as Tax Map No. 50A32 1 36 Lots 1-6, be rezoned from
              R-2, Medium Residential, to R-3, Heavy Residential.

       Mayor Coleburn asked if any members of the public would like to comment on the
rezoning request.
       No one came forward to comment on the Public Hearing.

        Manager Palmore stated that all surrounding property owners were notified of both
public hearings.

       Councilman Quicke made a motion to close the Public Hearing. The motion was
seconded by Councilman Wilson and approved unanimously. Vote:

                      Councilman Quicke             -       Aye
                      Councilwoman Wynn             -       Aye
                      Councilman Green              -       Aye
                      Councilman Wilson             -       Aye
                      Councilman Tucker             -       Aye
                      Councilwoman Thompson         -       Aye
                      Councilman Hill               -       Aye

       Councilman Wilson asked is the one million gallons already allocated for activation.

       Manager Palmore answered that the current allocation is at one and a half million with
one million allocated during activation.

       Councilman Green asked what are we using now.

       Manager Palmore answered around 300,000 gallons per day.

        Councilman Green stated that we have five million gallons at Fort Pickett so we have
plenty of reserves.

        Manager Palmore agreed. He added that the water plant, when it was built in the early
1940's, was designed to treat 5 million gallons a day. We have made some changes at the dam
structure, on Route 46 and right now we only have the capability of pumping three and a half
million gallons but we can change that by increasing the pump horse power. We are very
fortunate to have the amount of water that we do because, one day, water is going to be one of
the most valuable assets a community can have for itself.


       Mayor Coleburn stated that this is the lowest amount of water he has heard of the Town
using. He added that he believes the Town of Crewe probably uses more water than that each
day.

       Manager Palmore agreed and said it is all due to our loss of industries and people
conserving water.

      Councilman Wilson stated that American Velvet was using 300,000 gallons or more a
day when they were open.
       Manager Palmore stated yes sir, they were using 300,000 to 400,000 gallons a day by
themselves.

       MINUTES

       Councilman Wilson made a motion to dispense with reading and approve as presented
the Minutes of the November 16, 2009, Meeting. The motion was seconded by Councilman
Green and approved unanimously. Vote:

                      Councilman Quicke              -      Aye
                      Councilwoman Wynn              -      Aye
                      Councilman Green               -      Aye
                      Councilman Wilson              -      Aye
                      Councilman Tucker              -      Aye
                      Councilwoman Thompson          -      Aye
                      Councilman Hill                -      Aye

       VISITORS

1) Sid Boswell, Design Nine made a brief presentation to Council on Broadband. He stated that
they have spent about 16 months working with the Town of Blackstone on a feasibility study and
he has provided a draft of that study to Council. He stated that after comments have been made
and incorporated, the final report will be completed next year. He explained the services that
Broadband can provide and stated that Broadband is much more than just Internet. Broadband
can provide video, tele-help, tele-medicine, work from home, teleconferencing, etc. He stated
that over the past year and a half, as part of the project, his company provided a needs
assessment in a demand aggregation which had the demographics of Blackstone, including
education levels, demographics of the working population, and additional demographics of age,
retirement, etc. They spoke with Century Link, the local phone company; JetBroadband, which is
the cable company in Town; and Mid-Atlantic Broadband, from South Boston and have mapped
out the fiber that exists in Town. Mr. Boswell stated that they also hired Dewberry & Davis to do
an engineering study to determine the cost of doing residential fiber to the homes as well as all
other areas including the downtown businesses. Their final recommendation is two-fold.

       #1- If the Town chooses to invest, he recommends starting with a small pilot project of
       residential fiber and do what is called a dark fiber architecture and what that means is you
       build it and bring in public sector service providers to come in and provide the services.
       He explained that the Town would not be competing with the private sector, but instead
       enabling it. Unfortunately that costs money. He stated that Blackstone has an incredible
       asset in NBC fiber in the region. He explained that a lot of communities don’t have the
       middle mile fiber that NBC brings which can bring competition for businesses but, he
       added, it does leave the residential side out of the picture. He stated that the competition
       will bring better and cheaper services than you would find from the other two main
       providers in Town. Mr. Boswell feels that there is an awareness issue. He does not
       believe the local business community is aware of the NBC fiber and he also does not
       believe that the NBC service providers are aware of how much local fiber there is here in
       Blackstone. He believes if we could just leverage the assets that we have, we could lower
       the cost and increase the services available.

       #2- He stated that under the American Recovery and Reinvestment Act also known as the
       Stimulus Bill there was $17.2 billion allocated for broadband but this has been very slow
       in coming. The first awards were made last week and only 2% of the total funds were
       awarded. There were originally three rounds of funding but now there are only two
       rounds. One was already awarded so another round will be announced in late January or
       February, and there will be 60 days to apply. Most of the stimulus funds were earmarked
       to be spent in 2010. If Blackstone chooses to apply for stimulus funds, there is some pre-
       work that can be done now. He stated that local companies can also apply for stimulus
       funds. Mr. Boswell stated that there is one way to be sure not to be funded and that is if
       you don’t apply. He encouraged Council to read the recommendations on what he
       provided in the draft report. He informed Council that there are two other applications in
       the first round of the ARA Broadband Stimulus Package that related or included
       Blackstone. One was a company called Digital Bridge which submitted a $850,000 grant
       for Nottoway County encompassing Blackstone and another was Buggs Island Telephone
       which applied for a $11 million grant and a $5 million loan with a 20/80 match on both
       with a 700 megahertz which is the wireless 4G network. He explained that Buggs Island
       is required by law to provide service in Blackstone even if they don’t get the stimulus
       money but it will be a few years in coming. He stated that he will be happy to take
       questions directly or he will be happy to answer questions by email. He added that the
       study was funded by the Department of Housing and Community Development (
       DHCD).

       Mayor Coleburn reiterated that this study was paid for by a grant, not the Town.

       Councilman Quicke asked Mr. Boswell is the reason we have NBC fiber in the region
because of the what is going on between Virginia Beach and Danville.

        Mr. Boswell answered, yes it is. He explained that Mid-Atlantic Broadband started in
2003 and was funded under the Virginia Tobacco Commission. They were funded to provide
middle mile fiber to the counties in Virginia and they have since partnered farther to the West, all
the way to the Cumberland Plateau. The Fiber originally came to Blackstone because it was on
460 from Richmond heading West. It has now been deployed on the back side of this building.
BB&T, and the other banks in Town are all on the network. He stated again that this is an
incredible asset to have because it lowers the cost of the data bits. Others that don’t have the
fiber pay significantly more than those who have NBC fiber available. The way the fiber is built
is not conducive to residential services, but if a resident wanted to pay for a fiber drop, they
could, it would just be very costly.

       Mayor Coleburn asked how much faster is broadband than DSL.

       Mr. Boswell stated that Broadband is not a number. DSL is the definition of Broadband
which is 768 kilobits downstream which means what you can take out 250 kilobits upstream.
The quantity of data that you can send over fiber is unlimited. The other benefit that fiber brings
that the other services do not is you can have a fully symmetric service which means as much
information as you can consume, you can also send out. Whereas cable and DSL are asymmetric.
As businesses are requiring more and more traffic into the Internet, and where residential home
use changes with things like video conferencing and file sharing, the amount of information you
send into the Internet is changing. The cable companies and phone companies are working on
that but right now Broadband fiber has that. With NBC here we have the ability to buy into a
much larger pipe.

       Councilman Green asked where do we go from here.

        Mr. Boswell answered that the next step is to take the final deliverable and determine
what the path of investment is, whether it is marketing NBC to local businesses and to market
local businesses back to the NBC service providers, or if you choose to invest financially, what
does that mean. Other questions that need to be answered are, “Do you want to do a pilot
network or a larger build and would you like to apply for Federal dollars which would require
some kind of match?” He stated that Blackstone has some other advantages because Blackstone
owns it own poles. Blackstone also has its own bucket trucks and power lines so if we went after
Federal dollars there are lot of In-kind that we could use for that match.

        Manager Palmore stated that we will put this back on the January Agenda. He stated that
we have pretty much established the goals that he has set with the exception of residential
service. He hopes we can pull this off with federal grant money. We already received some
grant money and wires have been run all over Town with these funds. We still have some of this
money left that we could use. He stated that there is no way that that the Town can get into the
Broadband business but we may be a conduit for it. A lot of thought needs to be put into this.

       Councilman Green asked about turning this over to Steve Ferguson.

      Councilman Hill stated that what he is hearing is that we are not going to go into the
Broadband business.

       Manager Palmore answered that is correct.

        2) Jack Hodge, addressed Council regarding the Town employees. He stated that the
Town is indeed fortunate to have such dedicated employees. The Town Employees work at night
putting in sidewalks, picking up leaves, and many, many other things. He stated that there is a
very limited number of people that do this work. He explained that sometimes it takes longer to
get a project done because they may have to stop what they are doing in order to address an
emergency somewhere else in Town. He stated that the Town workers have done a fantastic job
patching the streets. He added that Morgan Quicke has had the opportunity to be outside working
everyday. He also mentioned Dan Martin and his electrical crew working together with
everyone to help get the project finished. He stated that these employees are outstanding and a
pleasure to work with. Mr. Hodge added that these guys can do just about anything you ask them
to do and he is very proud of them.
       Mayor Coleburn stated that he has been to two other localities recently and Blackstone’s
snow removal was by far superior to them both.

       Councilman Green thanked Police Chief Kuzmiak and David Ostrander for all their help
and hard work on the parade.

        Manager Palmore thanked Jack Hodge for his comments tonight. He stated that the guys
on the back of the garbage truck as well as all the other departments work together to get the job
done and he added that this can sometimes be very hard work. He stated that his goal, during the
snow removal was to get access to each downtown business.

       Mayor Coleburn also commended the Town workers for their hard work.

       FIRE CHIEF’S REPORT

       Fire Chief Tony Bradford made the report for the Fire Department for the month of
November, 2009. He stated that he has provided Council with a year-end report. The report is
from October to November each year. The fire calls were down a little bit from last year but the
amount of medical calls versus fire calls doubled. Chief Bradford stated that they started the First
Responder Program back in 1995 and they were running about 20 medical calls a month and
now they are running over 500 a month. He noted that the average response per call is about 14.6
minutes. He pointed out that the total Town calls for the year was 57 while the total County calls
was 124 so they answer almost double the calls in the County than in Town. He stated that a
whole lot of those are motor vehicle collisions. Chief Bradford stated that included in Council’s
packet are the bids for turn-out gear. MES - Municipal Emergency Services came in at
$13,677.12 which was the low bid. He asked Council to approve this bid.

       After further discussion, Councilman Green made a motion to purchase six sets of turn-
out gear from MES-Municipal Emergency Services in the amount of $13,677.12. The motion
was seconded by Councilman Tucker and approved unanimously. Vote:

                       Councilman Quicke             -       Aye
                       Councilwoman Wynn             -       Aye
                       Councilman Green              -       Aye
                       Councilman Wilson             -       Aye
                       Councilman Tucker             -       Aye
                       Councilwoman Thompson         -       Aye
                       Councilman Hill               -       Aye

       Fire Chief Bradford stated that he received a $850.00 no-match grant from the State for a
new rescue manikin.

       Councilman Green asked about the Fire Truck.

       Fire Chief Bradford answered, we should have the truck by the middle of February.
       Manager Palmore asked how many people do we have answering EMS calls.

        Fire Chief Bradford answered about 25 to 30. It is getting rough in the daytime because
everyone works. He added that they are tag teaming with the squad. He reminded Council that
the reason they started the First Responder Program to begin with was because they couldn’t get
an ambulance.

       Mayor Coleburn stated that some of the calls that they get are ridiculous.

       Fire Chief Bradford agreed.

       Councilman Quicke asked about “assist other companies” on the report.

        Fire Chief Bradford answered usually that means a mutual aid request from Amelia or
Fort Pickett. He added that Fort Pickett does this Town and this County a tremendous favor
because they answer the LRA calls and we don’t have to run those.

       Chief Bradford wished Council a Merry Christmas.

       PAYMENT OF BILLS

       Councilman Wilson made a motion to pay the bills in the amount of $301,508.93. The
motion was seconded by Councilman Hill.

        Discussion: Councilman Green asked about the check book register. He would like more
detail. He also asked about our new bookkeeper.

        Manager Palmore stated that she is doing fine and the auditors have been very impressed.
He called Council’s attention to the VMEA bill which was $72,919.21 which shows that we are
not getting the electric revenue that we used to get. He added that the fuel charge has come down
also which is helpful to the homeowners and businesses.

       The above motion to pay the bills was approved as follows. Vote:

                      Councilman Quicke             -       Aye
                      Councilwoman Wynn             -       Aye
                      Councilman Green              -       Aye
                      Councilman Wilson             -       Aye
                      Councilman Tucker             -       Aye
                      Councilwoman Thompson         -       Aye
                      Councilman Hill               -       Aye
       COMMITTEE REPORTS

        Councilman Green, Chairman of the Building, Property and Cemetery Committee,
referred the Council to the Minutes from the last Committee meeting. He then asked Manager
Palmore to report on the Library.

        Manager Palmore stated that he and Councilman Green met with the Friends of the
Library and they have provided us with a list of goals. We plan to have someone from the
County come in and start painting the inside of the Library. We also plan to have the carpet
replaced in the building but he does not think it would be a good idea to remove the carpet on the
steps altogether because they are hardwood steps and we need to have carpet there to prevent
someone from slipping. He intends to address the other issues outlined with regards to the flower
beds at Seay Park. He will get back with the Friends of the Library by January.

       Councilman Green agreed that this work needs to be done at the Library and we will get
back together with them in the future.

        Manager Palmore stated that we have a leak at the Memorial Center. We will have a man
here in the morning to take a look at the roof and give us an estimate on the cost to fix the leak.
He feels that there are some decisions that are going to have to be made about this building as
well.

       Mayor Coleburn stated that Councilman Tucker, Chairman of the Street Committee
provided Council with a recommendation to name the new street next to the new medical
building, Dinwiddie Avenue West.

       Councilman Hill made a motion to accept the recommendation of the Street Committee
to name the new street Dinwiddie Avenue West. The motion was seconded by Councilman
Green and approved unanimously. Vote:

                       Councilman Quicke             -       Aye
                       Councilwoman Wynn             -       Aye
                       Councilman Green              -       Aye
                       Councilman Wilson             -       Aye
                       Councilman Tucker             -       Aye
                       Councilwoman Thompson         -       Aye
                       Councilman Hill               -       Aye

       LUCKY 8'S

        Manager Palmore stated that he was asked to place this item on the Agenda. He stated
that he sees Mr. Dwayne Coffer and Police Chief Kuzmiak in the audience. He has spoken to
Mr. Coffer because he is very, very concerned about the first couple of weeks that Lucky 8's was
open. Manager Palmore stated that we do not ever want to have another night like we had that
Friday night when there were so many people fighting on Main Street. He wants Council to be
aware that they can revoke Mr. Coffer’s Use-By-Special Exception Permit at any time, they
don’t have to wait six months. He stated that Mr. Coffer is taking a pro-active approach and he
hopes that these issues will be addressed and taken care of.

       Mayor Coleburn asked if any members of Council have any comments.

       Councilman Wilson asked Police Chief Kuzmiak if he feels that we should continue on
like we are right now.

       Councilman Green stated that he also wants to hear what Chief Kuzmiak has to say.

        Chief Kuzmiak stated that he and Manager Palmore met with Mr. Coffer and he is
working on making changes. He added that Mr. Coffer is taking his business very seriously and
he recommends that Council move along as planned and allow Mr. Coffer the opportunity to
make these changes.
        Mayor Coleburn stated that it is his understanding that Council gave Mr. Coffer a
Conditional Use Permit to expire in six months from the date of his Occupancy Permit which
would expire sometime in April. He asked the Town Attorney is the Town Manager correct is
stating that the Council could revoke his permit at anytime.

       Attorney Walden answered, that he does not know, he would have to look that up.

        Dwayne Coffer addressed Council and stated that a few people mess things up for
everyone. He stated that he has had a few unfortunate incidents at his business and those are over
shadowing the good things that he is doing. He stated that people are coming into Blackstone
from all over because of Lucky 8's. The part that the public isn’t hearing are the good things
people from others communities are saying about his business. He mentioned the money he
donated to the Christmas Parade and other events. He stated that a lot of the good things have
been over-shadowed by the fights started by two different families. He stated that the Police
Department did a wonderful job that night breaking up the crowd. Mr. Coffer informed Council
that his security guys are Department of Justice certified. He added that his security guards got
the people out that night as soon as the fight started. The people who were fighting have been
banned from ever coming back. He added that the Police Department is welcome to come over
anytime and they have done that and he appreciates it. He stated that he wants safety. Mr. Coffer
added that he was the only business downtown opened the Friday night during the snow storm.
He added that they haven’t had any problems since that incident. He mentioned that several
business owners talked to him about beer bottles on their vehicles and around the buildings and
he and his employees are walking around the block picking up trash every night.

       Councilman Quicke stated that he appreciates Mr. Coffer’s efforts.

       Mr. Coffer asked Council not to punish a business owner for what a few people have
done. He stated that he has 25 employees and their only source of income is his business. He
asked Council to consider what he is doing to correct the problems.

       Mayor Coleburn thanked Mr. Coffer for what he is doing.
       UPGRADE COMPUTER SYSTEM

        Manager Palmore stated that he talked to Council a couple of months ago about this and
he estimated it was going to cost about $26,000 to upgrade the system. Unfortunately the bid
came in at $48,917.00. We would need to finance this over a five year period with a payment of
$980.00 monthly. He has talked to the auditors and two different computer companies, it is
obvious that this is a necessity. Manager Palmore recommends that we go this route.

       Mayor Coleburn asked is this in the budget.

        Manager Palmore stated that he is not going outside of the budget but we will have to
shift the money from some different departments.

       Councilman Green asked is this the only bid we are going to get.

        Manager Palmore answered, yes sir. This company is recommended by Bright &
Associates which is the company that supplies our hardware. This is the same company that
Nottoway County and many other localities across the State used to upgrade their system, so it is
a sole source product.

       Mayor Coleburn asked shouldn’t we put this out to bid.

       Manager Palmore answered that this is a sole source bid.

       Councilman Hill stated that in talking to the auditors, it is not a question of if the current
computer system is going to fail, it is a matter of when. He asked the Town Manager is there any
way that we can do this without financing it.

       Manager Palmore answered, no sir. He recommends the five year lease purchase in the
amount of $48,917.00 and to pay it off in monthly payments in the amount of $980.00 over five
years.

       Councilman Wilson asked would we have to buy the software too.

       Manager Palmore answered that this is all included in the upgrade.

       Councilman Green asked will this upgrade the entire system, including all departments.

       Manager Palmore answered that this will upgrade everything including DMV.

       Council discussed this further.

      Councilman Wilson made a motion to upgrade the computer system in the amount of
$48,917.00. The motion was seconded by Councilwoman Wynn and approved unanimously.
Vote:
                         Councilman Quicke            -       Aye
                         Councilwoman Wynn            -       Aye
                         Councilman Green             -       Aye
                         Councilman Wilson            -       Aye
                         Councilman Tucker            -       Aye
                         Councilwoman Thompson        -       Aye
                         Councilman Hill              -       Aye

          Councilman Hill asked the Town Manager to check the interest rate.


          ON GOING PROJECTS:

        Manager Palmore stated that he just found out this morning that we are out of the running
for an emergency room here. Bon Secours claims that the legal battles that they would have with
area hospitals would be too costly. If there is an emergency room within 35 miles it causes some
legal issues. They have interviewed the rescue squads and others in the community and there is
no way that it is feasible at this time to recommend to their board to put in an emergency room.

        Mayor Coleburn stated that this is just one prospect. There are others that may be
interested. We sent out eleven letters.

      Councilman Green asked how is Bon Secours doing on finalizing their agreements and
making their payment.

          Manager Palmore answered that he feels confident that they are going to get this done
soon.

       Downtown Revitalization - Manager Palmore stated that Downtown Blackstone is
looking better each day and we will continue to make improvements.

         Dilapidated Buildings - Administrative Assistant Quicke reported that he has had some
problems getting a correct address on several of the houses. He met with Mr. Skidmore two or
three times and Mr. Skidmore is weighing his options on whether or not he is going to fix it up or
tear it down. He has cleaned up the yard and removed a tree. Administrative Assistant Quicke
stated that he met with the owner of the old Armbruster’s restaurant building this past Friday, on
site. The owner, Mr. Ernest Lail says he wants to fix up the property and live in it. He stated that
Mr. Lail will be held to a time line.

          Manager Palmore stated that we will be pressing this issue with Mr. Lail.

          Council discussed this further.

          Councilwoman Wynn asked the Town Manager about a building in her Ward on Center
Street.
       Manager Palmore answered that we cannot find a true owner on that property.

       Jennifer Beck stated that Josephine Taylor thought she owned the building but she did
not.

        Manager Palmore added that he will pursue this as well as others on Center Street and
other areas in Town.

       Urban Archery - Manager Palmore stated that we will be back to Council with this during
the summer of next year.


       REZONING REQUEST - 2nd and Lunenburg

       Councilman Hill made a motion to accept the recommendation from the Planning
Commission and rezone the property on 2nd and Lunenburg, known as Tax Map No. 50A32 1 36
Lots 1-6, from R-2, Medium Residential to R-3, Heavy Residential. The motion was seconded by
Councilman Wilson and approved unanimously. Vote:

                      Councilman Quicke             -      Aye
                      Councilwoman Wynn             -      Aye
                      Councilman Green              -      Aye
                      Councilman Wilson             -      Aye
                      Councilman Tucker             -      Aye
                      Councilwoman Thompson         -      Aye
                      Councilman Hill               -      Aye


       NOTTOWAY WATER SUPPLY PLAN

        Councilman Green made a motion to adopt the attached Resolution on the Nottoway
County Water Supply Plan contingent on the corrections and additions mentioned in the public
hearing by Manager Palmore. The motion was seconded by Councilman Wilson and approved
as follows. Vote:

                      Councilman Quicke             -      Aye
                      Councilwoman Wynn             -      Aye
                      Councilman Green              -      Aye
                      Councilman Wilson             -      Aye
                      Councilman Tucker             -      Aye
                      Councilwoman Thompson         -      Aye
                      Councilman Hill               -      Aye

       RATIFY POLL TAKEN ON DECEMBER 7, 2009 (Travel Trailers at Fort Pickett)
         Manager Palmore stated that several thousand travel trailers ended up at Fort Pickett and
then a group of individuals known as White House Auto Sales purchased 3,000 of them and they
were told that they had to have them off of Pickett within a certain amount of time. This group
approached the Town and asked would we allow them to store the trailers on Town property.
Manager Palmore stated that he consulted with members of Council and came up with the rental
fee of $2,000 a month. They have met the insurance requirements. He added that we have
entered into an agreement with White House Auto Sales, LLC, for the purpose of storing travel
trailers at the airport on property owned by the Town. He recommends that Council ratify the
poll authorizing him to proceed.

         Councilman Wilson made a motion to ratify the following Poll Taken on December 7,
2009, to rent space at the airport to White House Auto Sales, LLC, for the purpose of storing
travel trailers. The lease would be for $2,000 a month for five months.

                      Councilman Quicke              -      Aye
                      Councilwoman Wynn              -      Aye
                      Councilman Green               -      Aye
                      Councilman Wilson              -      Aye
                      Councilman Tucker              -      Aye
                      Councilwoman Thompson          -      Aye
                      Councilman Hill                -      Aye

       The motion to ratify was seconded by Councilwoman Wynn and approved after
discussion as follows. Vote:

                      Councilman Quicke              -      Aye
                      Councilwoman Wynn              -      Aye
                      Councilman Green               -      Aye
                      Councilman Wilson              -      Aye
                      Councilman Tucker              -      Aye
                      Councilwoman Thompson          -      Aye
                      Councilman Hill                -      Aye

        Councilman Green asked the Town Manager is there going to be a two day auction to sell
those trailers at Fort Pickett.

        Manager Palmore answered, possibly, if they choose to. He explained that there has been
such a large response from people around here wanting the trailers that they would like to have
the option to sell the trailers at an auction. He added that this is included in the agreement.



       RATIFY POLL TAKEN ON DECEMBER 7, 2009 (Closing Main Street from 8th
       Street to Barco Road
       Councilman Quicke made a motion to ratify the following Poll taken on December 7,
2009, to close Main Street from 8th Street to Barco Road on Friday, December 11th for the
Annual Christmas Parade.

                     Councilman Quicke            -      Aye
                     Councilwoman Wynn            -      Aye
                     Councilman Green             -      Aye
                     Councilman Wilson            -      Aye
                     Councilman Tucker            -      Aye
                     Councilwoman Thompson        -      Aye
                     Councilman Hill              -      Aye

        The motion to ratify was seconded by Councilwoman Wynn and approved as follows.
Vote:

                     Councilman Quicke            -      Aye
                     Councilwoman Wynn            -      Aye
                     Councilman Green             -      Aye
                     Councilman Wilson            -      Aye
                     Councilman Tucker            -      Aye
                     Councilwoman Thompson        -      Aye
                     Councilman Hill              -      Aye

        RATIFY POLL TAKEN BETWEEN DEC. 7TH AND 16TH, 2009 (Christmas
        Bonuses)

        Manager Palmore stated that we need to increase the amount by $200.00 because police
officer Gordon Hallock, who is serving in Iraq needs to be included on the list.

       Councilman Hill made a motion to ratify the following Poll to approve paying the Town
Employees Christmas Bonuses in the amount of $13,300.00 and to include Officer Gordon
Hallock on the list.

                     Councilman Quicke            -      Aye
                     Councilwoman Wynn            -      Aye
                     Councilman Green             -      Aye
                     Councilman Wilson            -      Aye


                     Councilman Tucker            -      Aye
                     Councilwoman Thompson        -      Aye
                     Councilman Hill              -      Aye

       The motion to ratify was seconded by Councilwoman Thompson and approved as
follows. Vote:
                      Councilman Quicke             -       Aye
                      Councilwoman Wynn             -       Aye
                      Councilman Green              -       Aye
                      Councilman Wilson             -       Aye
                      Councilman Tucker             -       Aye
                      Councilwoman Thompson         -       Aye
                      Councilman Hill               -       Aye

      Councilman Wilson stated that the reason he and the other Council Members felt that the
bonuses should be paid is because the employees did not get a raise this past year.

       Councilman Hill made a motion to include the fire fighters on the bonus list. The motion
was seconded by Councilman Green and approved unanimously. Vote:

                      Councilman Quicke             -       Aye
                      Councilwoman Wynn             -       Aye
                      Councilman Green              -       Aye
                      Councilman Wilson             -       Aye
                      Councilman Tucker             -       Aye
                      Councilwoman Thompson         -       Aye
                      Councilman Hill               -       Aye

       JETBROADBAND

        Mayor Coleburn stated according to letter from JetBroadband included in Council’s
packet, cable television rates are going up again and there is nothing we can do about this. He
added that this is for information.

       Councilwoman Wynn is concerned about the paid programing.

       Manager Palmore stated that he will be happy to talk to JetBroadband about this.




       RESOLUTION - 599 FUNDS

       Manager Palmore stated that the General Assembly is considering cutting or eliminating
the 599 funds and he asked for Council to consider the attached Resolution for adoption.

      Councilman Quicke made a motion to adopt the attached Resolution on the 599 Funds.
The motion was seconded by Councilman Tucker and approved unanimously. Vote:

                      Councilman Quicke             -       Aye
                       Councilwoman Wynn              -      Aye
                       Councilman Green               -      Aye
                       Councilman Wilson              -      Aye
                       Councilman Tucker              -      Aye
                       Councilwoman Thompson          -      Aye
                       Councilman Hill                -      Aye

       BABS TRANSIT DEVELOPMENT PLAN

        Jennifer Beck stated that Department of Rail and Public Transportation paid for the entire
study. This study measured our operating efficiency and also studied adding other routes to our
system. It also evaluated rider- ship. She stated that according to the information received in this
plan, 65% of the people who ride the bus make less than $10,000 a year.

       Councilman Wilson made a motion to adopt the attached Transit Development Plan. The
motion was seconded by Councilwoman Wynn and approved unanimously. Vote:

                       Councilman Quicke              -      Aye
                       Councilwoman Wynn              -      Aye
                       Councilman Green               -      Aye
                       Councilman Wilson              -      Aye
                       Councilman Tucker              -      Aye
                       Councilwoman Thompson          -      Aye
                       Councilman Hill                -      Aye

         Manager Palmore stated that we hope to receive the study on the Fort Pickett route in a
few weeks and then we will have to figure out how we are going to pay for it. He reminded
Council that the Chamber of Commerce, at one time, committed to helping us pay for this but he
has since heard that their position has changed. The Post Commander has been nothing but
excellent to work with. He added that they are enthused about this because it will help the
soldiers come into Town. He added that we want this to go from one end of Main Street to the
other. He informed Council that it was pointed out in a recent meeting with the Department of
Rail and Public Transportation that our bus system was not only one of the most efficient run
systems but it was the best run in the State. This is quite a compliment to Jennifer Beck and he
felt that Council should know.

       Mayor Coleburn asked about stimulus funds for the busses.

       Jennifer Beck, Director of Transportation and Community Development answered, that
we will receive approximately $779,000 in stimulus funds. This includes nine vehicles, security
equipment, fencing, etc.

       Mayor Coleburn asked Ms. Beck, when does she anticipate us receiving the funds.

        Ms. Beck answered, that we have asked for a “letter of no prejudice” and we hope to be
ready to order the busses after we receive that letter.
       Councilwoman Wynn stated that she is very impressed with the Trolley.

        Manager Palmore stated that the real use of the Trolley is when VUMAC fills up and
other events and, he added, “people just enjoy riding it.” He stated that the Trolley is a definite
asset to Blackstone.

       Councilwoman Wynn hopes we can look at getting more trolley’s in the future.

       STAGGERED TERMS FOR TOWN COUNCIL

       Mayor Coleburn stated that he asked the Town Clerk to pass this along to Council. He
explained that some towns have gone to staggered terms because you may have an election
where there could be a large turn over on Council.

       Manager Palmore stated that it is always wonderful to have an historian on a Board that
can recall what happened years ago. He feels it was a mistake to have set up all the terms
together back when this was first done and some consideration should be given to this.

        Mayor Coleburn stated that the earliest this could happen would be 2014. He mentioned
that Victoria has a six member Council, one half of the Council comes ups for reelection every
four years with the Mayor coming up for election every two years.

       Councilman Green asked what kind of expense are we talking about.

       Manager Palmore answered that he doesn’t know what the expense would be without
looking into it.

       Councilman Green stated that he likes the idea but he feels that if it isn’t broke, don’t fix
it.

       Councilman Quicke asked would the General Assembly have to approve this change.

        Town Attorney Walden answered that the U.S. Attorney General would have to approve
this because of the Ward System. He stated that the only negative comment he would have is
that he remembers one election in particular that there was very low voter turn out and it may be
hard to get voter turn out with only a few Council Members running at one time. He feels that
Council may be sorry if they decide to go this route.


       TOWN LOGO - SIDE OF CEMENT MIXER

        Manager Palmore stated that S. B. Cox Construction made this request to us. They would
like to put the Town’s Seal on their cement mixer. This would be no cost to us and it would be
an advertisement for the Town. He thinks this is a pretty neat idea.

      Mayor Coleburn asked what if the person driving does not drive like they should, it could
be wonderful public relations, but it could also be negative.
       Councilman Green stated that he is concerned about this. He said it looks like we are
endorsing a business if we have our Seal on the side.

       Council discussed this further.

       Mayor Coleburn tabled this issue for another month.


       BUS ROUTE TO SVCC -LOGO

       Manager Palmore explained that the Community College would like to put SVCC’s logo
on the Blackstone bus that runs to the college. He added that this would not cost the Town
anything.

      On motion by Councilman Green, seconded by Councilman Hill, Council voted
unanimously to approve putting SVCC’s Logo on the bus that runs to the Community College.

       After discussion, Council voted as follows:

                      Councilman Quicke              -       Aye
                      Councilwoman Wynn              -       Aye
                      Councilman Green               -       Aye
                      Councilman Wilson              -       Aye
                      Councilman Tucker              -       Aye
                      Councilwoman Thompson          -       Aye
                      Councilman Hill                -       Aye

       CHRISTMAS LUNCH - BUS SHOP

       Manager Palmore informed Council that lunch will be served at 12:00 noon, at the
Blackstone Bus Shop and he asked all Members of Council that can attend, to please do so.



       CHANGE JANUARY COUNCIL MEETING

        Councilman Green, made a motion to move the January Council Meeting to January 25th
at 7:00 p.m. The motion was seconded by Councilman Quicke and approved unanimously. Vote:

                      Councilman Quicke              -       Aye
                      Councilwoman Wynn              -       Aye
                      Councilman Green               -       Aye
                      Councilman Wilson              -       Aye
                      Councilman Tucker              -       Aye
                      Councilwoman Thompson          -       Aye
                      Councilman Hill                -       Aye
       MAYOR’S MINUTE

       Mayor Coleburn asked that we get the goals up by January, if possible. He wished the
Town Council, Town Staff, and employees a very Merry Christmas. He stated that he sees lean
times ahead economically and he feels this next year is going to be tough financially.

       POLICE REPORT

       Councilman Quicke asked about the expired auto fees. When you stop someone, how do
you know if this person has paid their vehicle license tax.

       Police Chief Kuzmiak answered, that he is not sure, but he will find out.

       Manager Palmore stated that we will report back to Council exactly how that is handled.

       CITIZEN COMMENTS

       There were none.


       CLOSED SESSION

       Councilman Green made a motion to go into Closed Session according to the following:

              Virginia Code Section 2.2-3711
                     - Discussion or Disposition of Real Property

       The motion was seconded by Councilman Tucker and approved unanimously. Vote:

                      Councilman Quicke             -       Aye
                      Councilwoman Wynn             -       Aye
                      Councilman Green              -       Aye
                      Councilman Wilson             -       Aye
                      Councilman Tucker             -       Aye
                      Councilwoman Thompson         -       Aye
                      Councilman Hill               -       Aye

       Mayor Coleburn declared the meeting back in Open Session.

        Councilman Green made a motion to certify that to the best of each member’s knowledge
only public business matters lawfully exempted from open meeting requirements and only such
public business matters as were identified in the motion by which the Closed Meeting was
convened, were heard, discussed or considered in the meeting. The motion was seconded by
Councilman Hill and approved as follows. Vote:
                      Councilman Quicke              -      Aye
                      Councilwoman Wynn              -      Aye
                      Councilman Green               -      Aye
                      Councilman Wilson              -      Aye
                      Councilman Tucker              -      Aye
                      Councilwoman Thompson          -      Aye
                      Councilman Hill                -      Aye

       MISCELLANEOUS

        Manager Palmore informed Council that a military unit is going to do a study and they
will also do some training on our electrical system. He explained that they are the electric
company for the Army and they are specially trained. He feels this is a good thing for us all.

        Manager Palmore stated that he wants the Finance Committee to meet about reinstating
the line of credit or for us to shop around for a new line of credit with a good interest rate. He
stated that we have the same situation that we had before and that is with cash flow. He added
that there is money owed to us that we need to bill for. He stated that we may have to do layoffs,
but he hopes that we won’t.
        Council discussed this further.


       ADJOURNMENT

       There being no further business to bring before Council at this time, Mayor Coleburn
declared the meeting adjourned at 10:30 p.m.

								
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