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					Solving                                                                        Ta x
                                                                               the
                                                                             Puzzle                     together
2009 IR S Ta x C a len da R                                                       for     Small BuSIneSSeS & Self-emPloyed


    welcome!                                  This calendar is packed with useful information on
                                              General business taxes • Internal Revenue Service
                                                                                                        Get warmed up! Find these words in the puzzle below. They may read forward, backward,
                                                                                                        diagonally or up and down. Stuck? We won’t let you down—see “The Perfect Solution” at the
                                                                                                        back of the calendar.
    and Social Security Administration customer assistance • electronic filing and paying
                                                                                                        BUSINESS         FILING       FOR M S        INCOM E        TAxES        EM PLOYEES
    options • retirement plans • business publications and forms • common tax filing dates •            wOR kPL ACE      DEPOSIT      ExPENSES       wAG ES         OwN ER       R E TIR EM ENT

    federal legal holidays. Look for some brain teasers too!


    Each page highlights a different tax issue that may be relevant to your business. You may
    find it helpful to read through the entire calendar, then refer back to pages that pertain
    to you. Don’t miss the tear-out Hints & Help Guide at the end of this calendar. You’ll find
    room on each month to add your notes, such as state tax dates or appointments.

    This calendar is also available in Spanish (Publication 1518SP) and online. And now you
    can download the tax calendar dates into Microsoft Outlook and access the calendar
    via electronic organizers and other hand-held devices. Get it all at www.IRS.gov,
    search words: tax calendar.

    So sharpen your pencil, find those clues and start solving!


    Watch “Tax Talk Today” to                         2009 IRS
    Stay Current on IRS News                          Nationwide Tax Forums
    Tax Talk Today is a free IRS-sponsored            IRS Nationwide Tax Forums offer three days of
    program, broadcast on the Web, on current         seminars with the latest word from IRS leaders
    tax issues and policies. The program can be       and experts in tax law, compliance and ethics.
    viewed in three ways: live Internet broadcast,    Tax professionals can earn up to 18 continuing
    archived Internet broadcast, or VHS tape.         professional education credits, learn about the
    The one-hour shows air at 2 p.m. (ET) on:         latest IRS e-services products and schedule a
    January 13      March 10        May 12            visit to the Practitioner Case Resolution Room.
                                                      The forums also feature a two-day expo with
    Go to www.IRS.gov and search: Tax Talk Today
                                                      products, services and expertise from the IRS,
    to find out more.
                                                      business, finance and tax software companies.
                                                      For the 2009 Tax Forum schedule, go to www.
                                                      IRS.gov, keywords: tax forums.


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    DiD You Know...                                                                                                            The Economic Stimulus Act of 2008 contains
                                                                                                                               two tax provisions that benefit businesses

    Section 179 Expensing                                       reduced only when a business acquires more                     n   The types of property that qualify for the                n   Prior to the enactment of the Economic
                                                                than $800,000 of qualifying property. The pre-                 50 percent special depreciation allowance are:                Stimulus Act, the total depreciation amount
    In general, section 179 provides that, instead
                                                                vious maximum was $510,000.                                    section 168 property with a recovery period                   (including the section 179 deduction) a busi-
    of depreciating property, a business with a suf-
                                                                    The new law does not alter the section 179                 of 20 years or less, off-the-shelf computer                   ness could deduct for a passenger automobile
    ficiently small amount of annual property pur-              n


                                                                expense limit for sport utility vehicles, which                software, water utility property, and qualified               was $2,960. The Act increased this limitation by
    chases may choose to expense the cost of the
                                                                remains at $25,000.                                            leasehold improvement property.                               $8,000, so the maximum limit is increased to
    property. Beginning in 2008, the Act increased
                                                                                                                                   To qualify for the 50 percent special deprecia-           $10,960 for automobiles for which the special
    the section 179 expensing limit, allowing more                                                                             n


                                                                                                                               tion allowance, a taxpayer must meet all of the               bonus depreciation allowance is claimed.
    property to be currently expensed. The Act:                 Special Depreciation Allowance
                                                                                                                               following tests:                                              n   Before the Act, the total depreciation amount
    n   increased the maximum section 179 expense
                                                                n   The Economic Stimulus Act also provided a                      The taxpayer must have acquired the property              (including the section 179 deduction) a busi-
    deduction to $250,000 for qualified section 179                                                                            n

                                                                50 percent special depreciation allowance for                  after Dec. 31, 2007, and before Jan. 1, 2009.                 ness could deduct for a truck or van used in
    property placed in service in tax years that begin
                                                                property acquired and placed in service during                                                                               a business and first placed in service in 2008
    in 2008. The previous limit was $128,000.                                                                                  n   The property must be placed in service before
                                                                2008. Under the new law, a taxpayer is entitled                                                                              was $3,160. The Act increased this limitation by
                                                                                                                               Jan. 1, 2009 (before Jan. 1, 2010, for certain
    n   increased the total amount of qualifying prop-          to depreciate 50 percent of the adjusted basis                                                                               $8,000. The new maximum limit is increased
                                                                                                                               transportation property and certain property
    erty a taxpayer may purchase before the section             (after subtracting any section 179 deduction                                                                                 to $11,160 for trucks and vans for which the
                                                                                                                               with a long productions period).
    179 expensing limit begins to be reduced. Under             taken on that property) of qualified property                                                                                special bonus depreciation is claimed.
    the new law, the $250,000 deduction amount is                                                                              n   The original use of the property must begin
                                                                during the year it is placed in service.
                                                                                                                               with the taxpayer after Dec. 31, 2007.




    2009
    at-a-glance
                                  JANUARY


                                   4   5   6   7
                                                   1
                                                   8
                                                       2
                                                       9 10
                                                           3
                                                                        FEBRUARY
                                                                         1
                                                                         8
                                                                             2
                                                                             9 10
                                                                                  3   4   5   6
                                                                                      11 12 13 14
                                                                                                  7
                                                                                                           MARCH
                                                                                                           1
                                                                                                           8
                                                                                                               2
                                                                                                               9 10
                                                                                                                   3   4   5
                                                                                                                       11 12 13 14
                                                                                                                                   6   7
                                                                                                                                                 APRIL


                                                                                                                                                 5    6   7
                                                                                                                                                              1
                                                                                                                                                              8
                                                                                                                                                                  2
                                                                                                                                                                  9 10
                                                                                                                                                                      3   4
                                                                                                                                                                          11
                                                                                                                                                                                 MAY


                                                                                                                                                                                 3       4   5     6   7
                                                                                                                                                                                                           1
                                                                                                                                                                                                           8
                                                                                                                                                                                                               2
                                                                                                                                                                                                               9
                                                                                                                                                                                                                        JUNE


                                                                                                                                                                                                                        7
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                                  11   12 13 14 15 16 17                15 16 17 18 19 20 21               15 16 17 18 19 20 21                  12 13 14 15 16 17 18            10      11 12 13 14 15 16              14 15 16 17 18 19 20
                                  18 19 20 21 22 23 24                  22 23 24 25 26 27 28               22 23 24 25 26 27 28                  19 20 21 22 23 24 25            17 18 19 20 21 22 23                   21 22 23 24 25 26 27
                                  25 26 27 28 29 30 31                                                     29 30 31                              26 27 28 29 30                  24 25 26 27 28 29 30                   28 29 30
                                                                                                                                                                                 31


                                  JULY                                  AUGUST                             SEPTEMBER                             OCTOBER                         NOVEMBER                               DECEMBER
                                               1   2   3   4                                      1                1   2   3       4   5                          1   2   3          1   2   3     4   5   6   7                1   2   3   4   5
                                  5    6   7   8   9 10    11           2    3    4   5   6   7   8        6   7   8   9 10        11 12          4   5   6   7   8   9 10           8   9 10      11 12 13 14          6   7   8   9 10    11 12
                                  12 13 14 15 16 17 18                  9    10   11 12 13 14 15           13 14 15 16 17 18 19                  11   12 13 14 15 16 17          15 16 17 18 19 20 21                   13 14 15 16 17 18 19
                                  19 20 21 22 23 24 25                  16 17 18 19 20 21 22               20 21 22 23 24 25 26                  18 19 20 21 22 23 24            22 23 24 25 26 27 28                   20 21 22 23 24 25 26
                                  26 27 28 29 30 31                     23 24 25 26 27 28 29               27 28 29 30                           25 26 27 28 29 30 31            29 30                                  27 28 29 30 31
                                                                        30 31



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    Setting Up                                                                                                                                                                                                       b



    Basic business moves
    Choosing a Tax Professional                        Do You Need an Employer
    With your new responsibilities, you may need       Identification Number?
    assistance with your taxes and decide to hire      You will need an EIN if you answer “yes” to
    a professional tax preparer — someone with         any of the following questions.
                                                                                                          Choosing
    experience preparing tax returns for busi-         1. Do you have employees?
                                                                                                          a Business
    nesses similar to yours. Enrolled agents, tax
                                                       2. Do you operate your business as a corporation   Structure
    attorneys, and certified public accountants
                                                       or partnership?
    have training and expertise in federal taxes.                                                         Your type of business
                                                       3. Do you file any of these tax returns: employ-   determines which income tax
    When selecting a tax professional, ask a few
                                                       ment, excise, or alcohol, tobacco and firearms?    form(s) you have to file. Common
    questions to see if she offers what you are
                                                       4. Do you withhold taxes on income, other than     business structures are sole
    looking for:
                                                       wages, paid to a non-resident alien?               proprietorship, partnership,
    n   Experience: Does the tax professional
                                                       5. Do you have a Keogh plan?                       corporation, S corporation, and
    have experience in working with similar size
                                                       6. Are you involved with any of the following      limited liability company (LLC).
    and type businesses? Is he familiar with your
                                                       types of organizations?                            Legal and tax considerations enter
    particular line of business?
                                                       a. Trusts (except certain grantor-owned            into selecting a business structure:
    n   Services: Does the tax professional offer
                                                       revocable trusts, IRAs, Exempt Organization        n   Sole proprietor – an individual who
    electronic filing—the safest and most efficient
                                                       Business Income Tax Returns)                       owns an unincorporated business by                       S corporation –
    way to file your return?
                                                                                                                                                               n

                                                       b. Estates                                         himself or herself.                                  a corporation, meeting
    n   Price: What does the tax professional charge   c. Real estate mortgage investment conduits        n   Partnership – a relationship where two or        certain criteria, that elects to be treated as
    for services? If the IRS examines your return,     d. Non-profit organizations                        more persons join together to carry on a trade       an S corporation. Generally an S corporation
    what is her policy on assisting you?               e. Farmers’ cooperatives                           or business. Each person contributes money,          is exempt from income tax; the shareholders
    n   References: Ask for a list of clients you      f. Employee plans                                  property, labor, or skill, and expects to share      report the S corporation’s income, deductions,
    can contact.                                                                                          in the profits and losses of the business.           loss, and credits on their individual tax returns.
                                                       If you do need an EIN, apply via:
                                                       n   www.IRS.gov, search words: online EIN          n   Corporation – a relationship where prospec-      n   Limited Liability Corporation (LLC) – an entity
                                                       n   EIN toll-free at (800) 829-4933                tive shareholders exchange money, property, or       — statutorily authorized in certain states—that
                                                                                                          both, for the corporation’s capital stock. Profits   is characterized by limited liability for debts
                                                       n   Fax a completed Form SS-4 to the FAX number
                                                                                                          are taxed to the corporation when earned and         similar to that of a corporation, management
                                                       in the SS-4 instructions
                                                                                                          then taxed to the shareholders when distributed      by members or managers, and pass-through
                                                       n   Mail a completed Form SS-4 to the address in   as dividends.                                        taxation similar to that of a partnership.
                                                       the SS-4 instructions




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                                                                                                                                                                                                               DECEMBER                      FEBRUARY




                                                                    J a n ua r y 2 0 0 9
                                                                                                                                                                                                                    1   2   3   4   5   6    1   2   3   4   5   6   7
                                                                                                                                                                                                                7   8   9 10    11 12 13     8   9 10    11 12 13 14
                                                                                                                                                                                                               14 15 16 17 18 19 20          15 16 17 18 19 20 21
                                                                                                                                                                                                               21 22 23 24 25 26 27          22 23 24 25 26 27 28
                                                                                                                                                                                                               28 29 30 31




         SUNDAY                          MONDAY                                TUESDAY                         WEDNESDAY                               THURSDAY                                    FRIDAY                                   SATURDAY

                                                                                                                                             1                                          2                                           3
                                                                                                                                            New Year’s Day
                                                                                                                                            Stop advance credit of the Earned
                                                                                                                                            Income Credit for any employee not
                                                                                                                                            submitting a new Form W-5.




    4                         5                                      6                                  7                                    8                                         9                                            10
                                                                                                      Deposit Payroll tax for payments on                                             Deposit Payroll tax for payments on
                                                                                                      Jan 1-2 if the semiweekly deposit                                               Jan 3-6 if the semiweekly deposit
                                                                                                      rule applies.                                                                   rule applies.




    11                        12                                     13                                14                                    15                                        16                                           17
                             Employers: Employees are required      Watch Tax Talk Today, 2 p.m. ET   Deposit Payroll tax for payments on   Individuals: Pay the final installment    Deposit Payroll tax for payments on
                             to report to you tips of $20 or more                                     Jan 7-9 if the semiweekly deposit     of your 2008 estimated tax. Use Form      Jan 10-13 if the semiweekly deposit
                             earned during December 2008.                                             rule applies.                         1040-ES. Farmers and fishermen: Pay       rule applies.
                                                                                                                                            your estimated tax for 2008. Use Form
                                                                                                                                            1040-ES. Employers: Deposit Payroll
                                                                                                                                            tax for Dec 2008 if the monthly deposit
                                                                                                                                            rule applies.


    18                        19                                     20                                21                                    22                                        23                                           24
                             Martin Luther King Jr.’s Birthday      Inauguration Day                                                                                                  Deposit Payroll tax for payments on
                                                                                                                                                                                      Jan 14-20 if the semiweekly deposit
                                                                                                                                                                                      rule applies.




    25                        26                                     27                                28                                    29                                        30                                           31
                                                                                                      Deposit Payroll tax for payments on                                             Deposit Payroll tax for payments on
                                                                                                      Jan 21-23 if the semiweekly deposit                                             Jan 24-27 if the semiweekly deposit
                                                                                                      rule applies.                                                                   rule applies.
           wORDS OF wISDOM...


         “Taxes, after all, are dues that we pay for the privileges of
          membership in an organized society.” FRANkLIN D. RooSEvELT

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    Find the BeSt Fit                                                                                                                                                                                               b



    Accounting methods and periods

    Choosing an Accounting Method                        you paid for the supplies. Certain businesses        For example, the accrual method calls for          the year you ordered the supplies and they
                                                         cannot use the cash method. In addition, spe-        income to be reported when a service is per-       were delivered, even though you sent a check
    CASH VS. ACCRUAL
                                                         cial rules apply for the accounting of inventory.    formed. It doesn’t matter that the customer        to pay for them in January 2009.
    Every business taxpayer is required to have                                                               doesn’t pay until the following year. Similarly,       See Publication 538, Accounting Periods and
    an accounting method to report income and            ACCRUAL METHOD                                       you deduct business expenses in the year the       Methods.
    expenses. The two most commonly used                 With the accrual method, income is reported          liability arises, regardless of when they are
    methods are cash and accrual. You select the         in the year in which all events that fix the right   actually paid.
    method when you file your first tax return.          to receive it have occurred, and the amount            Using the office supply example, under the
                                                                                                                                                                 Choosing a Tax Year
    Once you choose your accounting method, you          can be determined with reasonable accuracy,          accrual method, you may deduct the business        CALENDAR VS. FISCAL
    must follow it consistently. Generally, you may      even if income was received in a different year.     expenses for supplies on your 2008 tax return,     Each taxpayer must figure taxable income on
    not change your method of accounting unless
                                                                                                                                                                 the basis of an annual accounting period for
    you obtain permission from the IRS.
                                                                                                                                                                 keeping records and reporting income and
    CASH METHOD                                                                                                                                                  expenses. Two choices are available:

    Due to its simplicity, the cash method is a pop-                                                                                                             n   Calendar year - runs from January 1 through
    ular choice for small businesses. To determine                                                                                                               December 31 and generally may be adopted by
    gross income, add up the cash, checks, and                                                                                                                   anyone. In some instances, a calendar year is
    fair market value of property and services you                                                                                                               required.
    receive during the year. If you receive a check                                                                                                              n   Fiscal year - runs for 12 consecutive months
    on December 28 but decide not to negotiate it                                                                                                                ending on the last day of any month except
    until the following year, you must still count the                                                                                                           December.
    check as income in the current year.
                                                                                                                                                                 The selected tax year must be used on your
      Business expenses are usually deducted in
                                                                                                                                                                 first tax return and for all subsequent returns
    the year they are paid. For example, you order
                                                                                                                                                                 unless you get IRS approval to change. You can
    office supplies in October 2008 and they arrive
                                                                                                                                                                 request a change to your tax year by filing Form
    in December. You send a check to pay for them
                                                                                                                                                                 1128, Application to Adopt, Change, or Retain a
    in January 2009. Under the cash method, you
                                                                                                                                                                 Tax Year.
    should claim that business expense deduction
                                                                                                                                                                     See Publication 538, Accounting Periods and
    on your 2009 tax return because that is the year
                                                                                                                                                                 Methods.




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       JANUARY                       MARCH




                                                                              f e b r ua r y 2 0 0 9
                        1   2   3     1   2   3     4   5   6   7
       4    5   6   7   8   9 10     8    9 10     11 12 13 14
       11   12 13 14 15 16 17        15 16 17 18 19 20 21
       18 19 20 21 22 23 24          22 23 24 25 26 27 28
       25 26 27 28 29 30 31          29 30 31




                SUNDAY                                          MONDAY                                 TUESDAY                                 WEDNESDAY                               THURSDAY                                FRIDAY                        SATURDAY

     1                                             2                                         3                                         4                                     5                                     6                                    7
                                                  Furnish Forms 1098, 1099 and W-2G to recipients for certain payments made           Deposit Payroll tax for payments on                                         Deposit Payroll tax for payments
                                                  during 2008, and Form W-2 to employees who worked for you during 2008.              Jan 28-30 if the semiweekly deposit                                         on Jan 31-Feb 3 if the semiweekly
                                                  Deposit FUTA tax owed through Dec if $500 or less. File 2008 Form 940,              rule applies.                                                               deposit rule applies.
                                                  Form 941, Form 943, or Form 944 if you did not deposit all taxes when due.
                                                  Certain small employers: File Form 720 for the 4th quarter of 2008. File
                                                  Form 730 and pay the tax on wagers accepted during Dec 2008. File Form 2290
                                                  and pay the tax on vehicles first used in Dec 2008.


     8                                             9                                        10                                         11                                    12                                    13                                   14
                                                                                           File Forms 940, 941, 943, 944, and/or      Deposit Payroll tax for payments on                                         Deposit Payroll tax for payments on
                                                                                           945 if you timely deposited all required   Feb 4-6 if the semiweekly deposit                                           Feb 7-10 if the semiweekly deposit
                                                                                           payments. Employers: Employees are         rule applies.                                                               rule applies
                                                                                           required to report to you tips of $20 or
                                                                                           more earned during January.




     15                                            16                                       17                                         18                                    19                                    20                                   21
    File a new W-4 if you claimed             Washington’s Birthday                        Employers: Deposit Payroll tax for                                               Deposit Payroll tax for payments on   Deposit Payroll tax for payments on
    exemption from withholding in 2008.       Employers: Begin withholding on              January if the monthly deposit rule                                              Feb 11-13 if the semiweekly deposit   Feb 14-17 if the semiweekly deposit
                                              employees that claimed exemption             applies.                                                                         rule applies.                         rule applies.
                                              from withholding in 2008 but did not
                                              file a W-4 to continue withholding
                                              exemption in 2009.



     22                                            23                                       24                                         25                                    26                                    27                                   28
                                                                                                                                      Deposit Payroll tax for payments on                                         Deposit Payroll tax for payments on
                                                                                                                                      Feb 18-20 if the semiweekly deposit                                         Feb 21-24 if the semiweekly deposit
                                                                                                                                      rule applies.                                                               rule applies.




     29                                            30                                       31
                                                                             HELP US HELP YOU...

                                                                                     ...AND OTHER SMALL BUSINESSES. PLEASE GIVE US YOUR

                                                                                      FEEDBACk SO wE CAN CONTINUE TO IMPROVE THIS CALENDAR.

                                                                                      http:// 216.12.13 4.241/rateourproducts/survey_calendar.aspx


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    ready, Set, retire!                                                                                                                                                                                    b



    IRA, SEP, SIMPLE, and 401(k) Plans                Self-employed people can participate              SAVINGS INCENTIVE                               401(k) PLANS
                                                      in the following three plans even if their        MATCH PLAN FOR EMPLOYEES
    Whether retirement days are near or far, you                                                                                                        401(k) plans are the most popular type of
                                                      spouses are covered by a plan:                    Generally, employers can set up a SIMPLE        retirement plan used today. They can be a
    should be up-to-date on the types of retire-
                                                                                                        plan if they have 100 or fewer employees and    powerful tool in promoting financial security
    ment plans available to you and your employ-
                                                      SIMPLIFIED EMPLOYEE PENSION                       meet several other requirements. A SIMPLE
    ees. The plans you will hear most about are                                                                                                         in retirement for employees and are a valuable
                                                      The SEP was specifically designed for small       plan is an arrangement under which an           option for businesses considering a retire-
    IRA, SEP, SIMPLE, and 401(k). In addition to
                                                      employers and has very few administrative         employer makes contributions to employees’      ment plan. Employees may defer a portion of
    providing for your retirement, they may offer
                                                      burdens or costs. Employer contributions are      SIMPLE retirement account. Additionally,        their salary as either a pre-tax or after-tax
    significant tax benefits today.
                                                      made directly to IRAs that the employer sets up   employees can make salary reduction contri-     contribution. As with IRAs, there are different
                                                      for the employees. For additional information,    butions. The two types of SIMPLE plans are      kinds of 401(k) plans. Depending on the type,
    Individual Retirement
                                                      see Publication 4333, SEP Retirement Plans for    the SIMPLE IRA and SIMPLE 401(k) plans. For     the employer can make either non-elective or
    Arrangement
                                                      Small Businesses.                                 additional information, see Publication 4334,   matching employer contributions. For addi-
    IRAs are plans that let you set aside money for                                                     SIMPLE IRA Plans for Small Businesses.          tional information, see Publication 4222, 401(k)
    your retirement. Banks, financial institutions,
                                                                                                                                                        Plans for Small Businesses.
    mutual funds, and stockbrokers are among
                                                                                                                                                          For assistance in determining what type
    those who offer IRA accounts.
                                                                                                                                                        of plan might be best for you and your small
                                                                                                                                                        business, see Publication 3998, Choosing a
    TRADITIONAL IRA
                                                                                                                                                        Retirement Plan for Your Small Business.
    To contribute to a traditional IRA, you must
    be under age 70½ at the end of the tax year
                                                                                                                                                        Think “Check-up” Now
    and have taxable compensation greater than
    or equal to your contribution during the year.                                                                                                      Help your retirement plan thrive by taking a
    Contributions may be tax deductible in full or                                                                                                      “Check-Up” featuring a checklist of some of
    in part, depending on your circumstances. The                                                                                                       the basic requirements for operating your plan.
    amounts earned by your IRA contributions are                                                                                                        Just go to the Tax Information for Retirement
    usually not taxed until you withdraw the money.                                                                                                     Plans Community page and click on “Plan
    Generally, you can’t withdraw money from your                                                                                                       Sponsor/Employer,” then “Retirement Plan
    IRA before you turn age 59½ without paying                                                                                                          FAQs, FYIs, Tips and Tools” and select
    income taxes and a 10 percent additional tax.                                                                                                       “Retirement Plan Check-Ups.”
                                                                                                                                                          See Publication 590, Individual Retirement
    ROTH IRA                                                                                                                                            Arrangements (IRAs) (Including Roth IRAs
    Regardless of your age, you may be able to                                                                                                          and Education IRAs), and Publication 560,
    set up a Roth IRA. You can’t deduct your                                                                                                            Retirement Plans for Small Business (SEP,
    contributions, but if certain requirements                                                                                                            SIMPLE, and Qualified Plans).
    are met, earnings will be tax free.




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                                                                                                                                                                                                                                              APRIL




                                                                                  March2009
                                                                                                                                                                                                              FEBRUARY
                                                                                                                                                                                                               1   2   3    4   5   6   7                 1   2   3   4
                                                                                                                                                                                                               8   9 10     11 12 13 14       5   6   7   8   9 10    11
                                                                                                                                                                                                              15 16 17 18 19 20 21            12 13 14 15 16 17 18
                                                                                                                                                                                                              22 23 24 25 26 27 28            19 20 21 22 23 24 25
                                                                                                                                                                                                                                              26 27 28 29 30




              SUNDAY                           MONDAY                                     TUESDAY                                WEDNESDAY                         THURSDAY                        FRIDAY                                    SATURDAY

    1                                 2                                         3                                        4                                    5                        6                                                7
                                    File the following forms for 2008 as applicable —1098, 1099, and/or W-2G for        Deposit Payroll tax for payments on                           Deposit Payroll tax for payments
                                    certain payments made during 2008. File Form W-3 with Copy A of all Forms           Feb 25-27 if the semiweekly deposit                           on Feb 28-Mar 3 if the semiweekly
                                    W-2 you issued in 2008. File Form 730 and pay the tax on wagers accepted            rule applies.                                                 deposit rule applies.
                                    during January. File Form 2290 and the tax for vehicles first used in January.
                                    File Form 8027/Form 8027-T if you are a large food or beverage establishment.
                                    Farmers and fishermen: File Form 1040 and pay any tax due.



    8                                9                                          10                                       11                                   12                       13                                               14
                                                                               Watch Tax Talk Today, 2 p.m. ET          Deposit Payroll tax for payments on                           Deposit Payroll tax for payments on
                                                                               Employers: Employees are required        Mar 4-6 if the semiweekly deposit                             Mar 7-10 if the semiweekly deposit
                                                                               to report to you tips of $20 or more     rule applies.                                                 rule applies.
                                                                               earned during February.




    15                               16                                         17
                                               Deposit payroll tax for February if the monthly deposit rule applies.
                                    Corporations: File 2008 forms as required: Form 1120 or 1120A calendar year
                                                                                                                         18                                   19                       20                                               21
    Deadline to return excess                                                                                           Deposit Payroll tax for payments on                           Deposit Payroll tax for payments on
                                    income tax return. File Form 7004 (Automatic Extension) and deposit estimated
    2008 401(k) amounts to highly                                                                                       Mar 11-13 if the semiweekly deposit                           Mar 14-17 if the semiweekly deposit
                                    tax. S Corporations: File Form 1120S, 2008 calendar year income tax return.
    compensated employees.                                                                                              rule applies.                                                 rule applies.
                                    Provide shareholders a copy of Sch. K-1. S Corporation elections: File Form 2553
                                    for S Corporation status in calendar year 2009. Electing Large Partnerships:
                                    Provide Form Sch. K-1, 1065-B to each partner. Employers: Deposit payroll tax
                                    for February if the monthly deposit rule applies.



    22                               23                                         24                                       25                                   26                       27                                               28
                                                                                                                        Deposit Payroll tax for payments on                           Deposit Payroll tax for payments on
                                                                                                                        Mar 18-20 if the semiweekly deposit                           Mar 21-24 if the semiweekly deposit
                                                                                                                        rule applies.                                                 rule applies.




    29                               30                                         31
                                                                               Electronic filing of Forms W-2, W-2G,
                                                                               1098, 1099, and 8027. File Form 730
                                                                               and pay the tax on wagers accepted                                                             wORDS OF wISDOM...
                                                                               during February. File Form 2290
                                                                               and the tax for vehicles first used in                                                    “If you would be wealthy, think of saving as
                                                                               February.
                                                                                                                                                                          well as getting.” BENjAMIN FRANkLIN (1706-1790)

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    CalCUlating MoveS...                                                                                                                                   b



    Figuring travel and auto expense
    CAR ExPENSES                                       Standard Mileage Rate: The 2009 standard
    To take a business deduction for the use of        mileage rates for the use of a car (including
    your car, you must determine what percent-         vans, pickups, or panel trucks) can be found
    age of the vehicle was used for business. If the   on IRS.gov, search: standard mileage rate.
    vehicle is used solely for personal use such as
                                                       TRAVEL ExPENSES
    commuting to and from work, no deduction is
    allowed.                                           Travel expenses are “ordinary and necessary”
      Deductible car expenses can include the cost     expenses incurred while traveling away from
    of 1) traveling from one workplace to another,     home for the primary purpose of business.
    2) making business trips to visit customers        Keep all receipts and relevant documentation
    or attend business meetings away from your         to substantiate where you went, why you went,
    regular workplace, and 3) traveling to tempo-      how long you stayed and how much you spent.
    rary workplaces.                                   If your travel includes both business and per-
      To claim the deduction, keep complete and        sonal travel, keep records showing how much
    accurate mileage records for each business         is related to business:
    use of your car. If you are unable to produce a    Lodging receipts: These should show the
    clear record, the IRS may disallow the deduc-      travel location, duration of your stay, costs, and
    tion. Two methods are available for claiming       expenses incurred. Keep records for cleaning
    business car expenses:                             and laundry, telephone charges, tips, and other
    Actual Expenses: Add your entire car oper-         charges not shown separately.
                                                                                                            allowance. Whether you use
    ating expenses for the year, including gas, oil,   Transportation receipts: These include air-          the standard meal allowance or actual
    tires, repairs, license fees, lease payments,      plane, train or bus ticket stubs, travel agency      expenses, you may only claim a deduction for
    registration fees, garage rental, insurance,       receipts, rental car or taxi receipts, etc., show-   50 percent of the unreimbursed cost of your
    and depreciation. Multiply the car operating       ing the amounts, dates and destinations.             meals while you are traveling.
    expenses by the percentage of business usage
    to arrive at your deductible expense. Business-    Meal receipts: Generally, you must keep a log        See Publication 463, Travel, Entertainment,
    related parking and road tolls are fully deduct-   of your meal expenses and save receipts for          Gift, and Car Expenses, and Publication 535,
    ible expenses that do not have to be reduced       amounts of $75 or more. If you do not want to        Business Expenses.
    by the percentage of business usage.               keep track of the actual costs of your meals,
                                                       you may qualify to use the standard meal




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                                                                                         april2009
    MARCH                            MAY
    1   2   3   4   5    6   7                            1   2
    8   9 10    11 12 13 14           3   4   5   6   7   8   9
    15 16 17 18 19 20 21             10   11 12 13 14 15 16
    22 23 24 25 26 27 28             17 18 19 20 21 22 23
    29 30 31                         24 25 26 27 28 29 30
                                     31


            SUNDAY                                            MONDAY                      TUESDAY                 WEDNESDAY                                     THURSDAY                                        FRIDAY                         SATURDAY

                                                                                                         1                                            2                                              3                                    4
                                                                                                        Initial minimum required distribution                                                      Deposit Payroll tax for payments on
                                                                                                        from IRAs and retirement plans for                                                         Mar 28-31 if the semiweekly deposit
                                                                                                        participants who turned 70½ in 2008.                                                       rule applies.
                                                                                                        Deposit Payroll tax for payments on
                                                                                                        Mar 25-27 if the semiweekly deposit
                                                                                                        rule applies.



    5                                             6                                 7                    8                                            9                                             10                                    11
                                                                                                        Deposit Payroll tax for payments on                                                        Employers: Employees are required
                                                                                                        Apr 1-3 if the semiweekly deposit                                                          to report to you tips of $20 or more
                                                                                                        rule applies.                                                                              earned during March. Deposit Payroll
                                                                                                                                                                                                   tax for payments on Apr 4-7 if the
                                                                                                                                                                                                   semiweekly deposit rule applies.




    12                                            13                                14                   15         Deposit Payroll tax for March if the monthly deposit rule applies. Deposit
                                                                                                                    Payroll tax for payments on Apr 8-10 if the semiweekly deposit rule applies.
                                                                                                    File applicable 2008 return: Individuals: Form 1040, 1040A, or 1040EZ. Pay the first
                                                                                                                                                                                                          17                              18
                                                                                                    installment of 2009 estimated tax. Partnerships: Form 1065 for 2008; give a copy of
                                                                                                    Sch. K-1 to each partner. Electing Large Partnerships: File a 2008 calendar year return.
                                                                                                    For Household Employers: File Schedule H if you paid $1,500 or more to a household
                                                                                                    employee. Deadline to make corrective refunds in excess of prior year’s elective deferral
                                                                                                    limit. Corporations: Deposit the first installment of your estimated tax for 2009.
                                                                                                    District of Columbia Emancipation Day (4/16)


    19                                            20                                21                   22                                           23                                            24                                    25
                                              Deposit Payroll tax for payments on                       Deposit Payroll tax for payments on                                                        Deposit Payroll tax for payments on
                                              Apr 11-14 if the semiweekly deposit                       Apr 15-17 if the semiweekly deposit                                                        Apr 18-21 if the semiweekly deposit
                                              rule applies.                                             rule applies.                                                                              rule applies.




    26                                            27                                28                   29                                           30                                            3
                                                                                                        Deposit Payroll tax for payments on         File Form 941 for the 1st quarter of
                                                                                                        Apr 22-24 if the semiweekly deposit         2009. File Form 720 for the 1st quarter
                        HELP US HELP YOU...
                                                                                                        rule applies.                               of 2009. File Form 730 and pay the tax
                                                                                                                                                    on wagers accepted during March. File
                                 ...AND OTHER SMALL BUSINESSES. PLEASE GIVE US YOUR
                                                                                                                                                    Form 2290 and pay the tax on vehicles
                                  FEEDBACk SO wE CAN CONTINUE TO IMPROVE THIS CALENDAR.                                                             first used in March. Deposit FUTA tax
                                  http:// 216.12.13 4.241/rateourproducts/survey_calendar.aspx                                                      owed through March if more than $500.


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                                                                                                         Important Employer Tax Forms                          is required when $600 or more is paid to an
                                                                                                                                                               individual during the year.
                                                                                                         n   Form W-2, Wage and Tax Statement
                                                                                                         This is the annual statement you give to employ-
                                                                                                                                                               Riddle Me This:
                                                                                                         ees showing their earnings and withholdings for
                                                                                                         the year. Generally, you must provide the state-
                                                                                                                                                               Family or Employee?
                                                                                                         ment by January 31 of the following year. Copy        One of the advantages of operating your own
                                                                                                         A of Form W-2 is due to the Social Security Ad-       business is hiring family members. However,
    Hiring employees                                           of the increases in living expenses                                                             the employment tax requirements for fam-
                                                                                                         ministration on the last day of February, although
    is just another                                            and Social Security taxes. This credit                                                          ily employees may vary from those that apply
                                                                                                         electronic filers have until the last day of March.
    facet of operating a                                      reduces the amount of tax owed, if any,                                                          to other employees. Here are some issues to
                                                           and may result in a refund to the taxpayer.
                                                                                                         n   Form 940, Employer’s Annual
    business. Maintaining                                                                                                                                      consider when operating a family business.
                                                       Eligible employees who want advance pay-          Federal Unemployment (FUTA) Tax Return
    good payroll records is critical for the
                                                       ments must complete Form W-5 and submit           Generally, federal unemployment tax is com-
    benefit of both you and your employees.                                                                                                                    HOw CAN SPOUSES EARN
                                                       it to their employers.                            puted on the first $7,000 of each employee’s          SOCIAL SECURITY BENEFITS?
    FORM w-4, EmployEE’s Withholding                                                                     earnings. If the FUTA tax liability is more than
                                                                                                                                                               As an employee – A spouse can earn Social
    AlloWAncE cErtificAtE                              RECORDS
                                                                                                         $500, you must make quarterly deposits.
                                                                                                                                                               Security benefits in one of two ways. He or she
                                                                                                         Always keep a copy of the filed tax return.
    Ask each new employee to complete and return       Keep detailed employment tax records.                                                                   could be an employee if an employer/employee
    Form W-4 showing filing status and withholding     See Publication 15 Circular E, Employer’s         n   Form 941, Employer’s Quarterly                    relationship exists (an employee is under the
    allowances. Verify the Social Security number      Tax Guide, for more information.                  Federal Tax Return                                    direction and control of the employer). If such
    with the employee’s Social Security card. If                                                         This is your quarterly report of wages paid, tip      a relationship exists, then the spouse, as an
    a new employee fails to complete and return        TIPS                                              income received by the employee, income tax           employee, is subject to income tax and FICA
    Form W-4, withhold income tax as if he is single                                                     withheld, Social Security and Medicare taxes and      (Social Security and Medicare) withholding.
                                                       Tip income from customers is taxable.
    with no withholding allowances. In addition, the                                                     tips, and advanced earned income credit paid to       There is no liability for FUTA tax. For more
                                                       Employees must report cash tips to you by
    employer is also required to withhold Social                                                         the employee. Make a copy for your records.           information, see Publication 15, Circular E,
                                                       the 10th of the month after the month the tips
    Security and Medicare taxes.                       were received. If tip income is below a thresh-   n   Form 944, Employer’s Annual                       Employer’s Tax Guide.
                                                       old amount, no withholding will be required.      Federal Tax Return
    FORM w-5, EArnEd incomE crEdit
                                                                                                                                                               As a business partner – However, if the spouse
                                                       See Publication 531, Reporting Tip Income, for    In place of Form 941, this is an annual report of
    AdvAncE pAymEnt cErtificAtE
                                                                                                                                                               has an equal say in the affairs of the business,
                                                       more details.                                     wages for employers whose total annual liability
                                                                                                                                                               provides substantially equal services to the
    The earned income credit for low-income                                                              for income tax withheld, Social Security, and
                                                                                                                                                               business, and contributes capital to the busi-
    taxpayers allows eligible employees to be          wITHHOLDING                                       Medicare taxes is $1,000 or less. The IRS will
                                                                                                                                                               ness, then a partnership exists (even if there
    paid part of the credit in advance. The earned                                                       notify you if you qualify to file Form 944. Make
                                                       Keep track of withheld federal income tax,                                                              is no formal partnership agreement) and the
    income credit is a refundable credit for certain                                                     a copy for your records.
                                                       Social Security and Medicare taxes, state and                                                           business’s income should be reported on either
    qualified workers. It is intended to offset some
                                                       local taxes, and the net amount paid to each      n   Form 1099-MISC, Miscellaneous Income              Form 1065, U.S. Return of Partnership Income,
                                                       employee (including advance earned income         Sometimes, you will contract to have work             or two Schedule Cs, one for each spouse with
                                                       credit payments) during the year.                 done. When this occurs, use Form 1099-MISC            their respective income and expenses.
                                                                                                         to report certain payments. A Form 1099-MISC



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                                                                                                                                                                                                   APRIL                           JUNE




                                                                        May2009
                                                                                                                                                                                                                 1   2   3   4         1   2   3   4   5   6
                                                                                                                                                                                                   5    6   7    8   9 10    11    7   8   9 10    11 12 13
                                                                                                                                                                                                   12 13 14 15 16 17 18            14 15 16 17 18 19 20
                                                                                                                                                                                                   19 20 21 22 23 24 25            21 22 23 24 25 26 27
                                                                                                                                                                                                   26 27 28 29 30                  28 29 30




         SUNDAY             MONDAY                                TUESDAY                          WEDNESDAY                               THURSDAY                                    FRIDAY                                     SATURDAY


                                                                                                                                                                            1                                                2
                                                                                                                                                                           Deposit Payroll tax for payments on
                                                                                                                                                                           Apr 25-28 if the semiweekly deposit
                                                                                                                                                                           rule applies.




    3              4                                      5                                 6                                      7                                        8                                                9
                                                                                           Deposit Payroll tax for payments                                                Deposit Payroll tax for payments on
                                                                                           on Apr 29-May 1 if the semiweekly                                               May 2-5 if the semiweekly deposit
                                                                                           deposit rule applies.                                                           rule applies.




    10             11                                     12                                13                                    14                                        15                                               16
                  Employers: Employees are required      Watch Tax Talk Today, 2 p.m. ET   Deposit Payroll tax for payments on                                             Deposit Payroll tax for April if the
                  to report to you tips of $20 or more                                     May 6-8 if the semiweekly deposit                                               monthly deposit rule applies. Deposit
                  earned during April. File Form 941                                       rule applies.                                                                   Payroll tax for payments on May 9-12
                  if you timely deposited all required                                                                                                                     if the semiweekly deposit rule applies.
                  payments.




    17             18                                     19                                20                                    21                                        22                                               23
                                                                                           Deposit Payroll tax for payments on                                             Deposit Payroll tax for payments on
                                                                                           May 13-15 if the semiweekly deposit                                             May 16-19 if the semiweekly deposit
                                                                                           rule applies.                                                                   rule applies.




    24             25                                     26                                27                                    28                                        29                                               30
                  Memorial Day                                                                                                   Payroll tax for payments on May 20-22     Deposit Payroll tax for payments on
                                                                                                                                 if the semiweekly deposit rule applies.   May 23-26 if the semiweekly deposit

    31
                               wORDS OF wISDOM...                                                                                                                          rule applies.

                           “I am thankful for the taxes I pay because it
                           means that I’m employed” NANCIE j. CARMoDY

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    a Winning pair                                                                                                                  ReCeIPTS and ReCoRdS
                                                                                                                                                                                                                   b




    So what’s the best way to keep records?             ExPENSES                                             much you paid for them and how the assets are     types of property may never be depreciated.
    Simple: use any recordkeeping system that           Record your expenses when you pay or incur           used in your business. This record will allow     For example, you may not depreciate the cost
    clearly and accurately reflects your income         them, depending on your method of accounting.        you to depreciate your assets properly and re-    of land because it does not wear out or become
    and expenses. Keep in mind your tax records         It’s easy to forget last year’s expenses when        port the correct gain or loss when you dispose    obsolete. The cost of inventory does not qualify
    must support all the income, tax deductions,        you’re filling out this year’s return. Don’t over-   of them.                                          for the depreciation deduction either, because
    and credits listed on your tax return. Be sure to   look deductions for which you qualify.                 See Publication 583, Starting a Business and    it will be accounted for as part of Cost of Goods
    separate your business and personal receipts                                                             Keeping Records.                                  Sold deduction.
    and your taxable and nontaxable income.             ASSETS
                                                                                                                                                               Intangible property is generally any property
      Also, if you transfer some of your personal       Your business assets are the property and            Take Stock of Your Possessions
                                                                                                                                                               that can’t be seen or touched, such as copy-
    funds into your business account as a “loan” to     equipment you own and use for your business.         Over time, business equipment ages, deterio-      rights, franchises and patents. Certain types of
    the business, make a record of the transaction      Keep a complete and detailed record of such          rates, or becomes obsolete. You can regain        intangible property cannot be depreciated but
    to avoid mistakenly including the money in your     assets, showing when you acquired them, how          a portion of your cost for certain property       must be amortized instead.
    taxable business income.                                                                                 by taking depreciation deductions. To claim
                                                                                                             depreciation, the property must be used in your   To see if you can claim depreciation deduc-
                                                                                                             business or income-producing activity, must       tions, refer to Form 4562, Depreciation and
                                                                                                             have a determinable useful life of more than      Amortization, and its instructions. You may be
                                                                                                             one year, and must be property you own. The       able to deduct all or part of the cost of certain
                                                                                                             depreciation deduction begins when you place      qualifying property used in your business in the
                                                                                                             the property in use as a business asset and       year you placed it in service by claiming a sec-
                                                                                                             ends when you retire it from service. Addition-   tion 179 deduction, Election to Expense Certain
                                                                                                             ally, depreciation will stop when the entire      Business Assets.
                                                                                                             asset cost has been recovered.                      If you acquire and place in service more than
                                                                                                               The kind of property affects how a depre-       one item of qualified property during the year,
                                                                                                             ciation deduction is claimed. Property falls      you can allocate the section 179 deduction
                                                                                                             into two categories:                              among the items in any way, as long as the total
                                                                                                                                                               deduction does not exceed the specified limits.
                                                                                                             Tangible property can be seen or touched,
                                                                                                             such as buildings, cars, machinery or equip-      See Publication 946, How to Depreciate Property
                                                                                                             ment. If you own tangible property that you       and Publication 535, Business Expenses.
                                                                                                             use for both personal and business purposes,
                                                                                                             you may take deductions based only on the
                                                                                                             business use portion of the property. Certain




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    MAY                          JULY




                                                                                                  June2009
                         1   2               1   2   3   4
    3    4   5   6   7   8   9   5   6   7   8   9 10    11
    10   11 12 13 14 15 16       12 13 14 15 16 17 18
    17 18 19 20 21 22 23         19 20 21 22 23 24 25
    24 25 26 27 28 29 30         26 27 28 29 30 31
    31


             SUNDAY                                      MONDAY                                 TUESDAY                            WEDNESDAY                             THURSDAY                              FRIDAY                         SATURDAY

                                             1                                        2                                    3                                    4                                   5                                    6
                                         File Form 730 and pay the tax                                                   Deposit Payroll tax for payments on                                      Deposit Payroll tax for payments on
                                         on wagers accepted during April.                                                May 27-29 if the semiweekly deposit                                      May 30-June 2 if the semiweekly
                                         File Form 2290 and pay the tax for                                              rule applies.                                                            deposit rule applies.
                                         vehicles first used during April.




    7                                        8                                       9                                    10                                    11                                  12                                   13
                                                                                                                         Employers: Employees are required                                        Deposit Payroll tax for payments on
                                                                                                                         to report to you tips of $20 or more                                     June 6-9 if the semiweekly deposit
                                                                                                                         earned during May. Deposit Payroll                                       rule applies.
                                                                                                                         tax for payments on June 3-5 if the
                                                                                                                         semiweekly deposit rule applies.




    14                                       15                                      16                                   17                                    18                                  19                                   20
                                         Individuals outside the U.S.: File Form                                         Deposit Payroll tax for payments on                                      Deposit Payroll tax for payments on
                                         1040. Individuals: Pay your 2009 esti-                                          June 10-12 if the semiweekly deposit                                     June 13-16 if the semiweekly deposit
                                         mated tax. Corporations: Deposit the                                            rule applies.                                                            rule applies.
                                         second installment of your estimated
                                         tax for 2009. Deposit Payroll tax for
                                         May if the monthly deposit rule applies.



    21                                       22                                      23                                   24                                    25                                  26                                   27
                                                                                                                         Deposit Payroll tax for payments on                                      Deposit Payroll tax for payments on
                                                                                                                         June 17-19 if the semiweekly deposit                                     June 20-23 if the semiweekly deposit
                                                                                                                         rule applies.                                                            rule applies.




    28                                       29                                      30                                   31
                                                                                    File Form 730 and pay the tax
                                                                                    on wagers accepted during May.                  HELP US HELP YOU...
                                                                                    File Form 2290 and pay the tax for
                                                                                    vehicles first used during May.                        ...AND OTHER SMALL BUSINESSES. PLEASE GIVE US YOUR

                                                                                                                                             FEEDBACk SO wE CAN CONTINUE TO IMPROVE THIS CALENDAR.

                                                                                                                                             http:// 216.12.13 4.241/rateourproducts/survey_calendar.aspx


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    proteCting yoUr rightS                                                                                                                                                                                          b


    Your rights as a taxpayer
    IRS employees will explain and protect                use the Appeals process or disagree with the           Publication 594, What You Should Know about        To contact TAS, call (877) 777-4778 or
    your rights as a taxpayer throughout your             Appeals findings, you may be able to take your         the IRS Collection Process, explains your rights   (800) 829-4059 for TTY/TDD, or visit the
    contact with the IRS. The IRS will not disclose       case to the U.S. Tax Court, U.S. Court of Federal      and responsibilities regarding payment of          Taxpayer Advocate Service page on IRS.gov
    to anyone the information you give us, except         Claims, or U.S. District Court.                        federal taxes. It describes what to do when you    to see if you are eligible for assistance.
    as authorized by law. You have the right to                                                                  owe taxes and the collection actions the IRS
    know why the IRS is asking for information,           Collection                                             may take.                                          SMALL BUSINESS REGULATORY
                                                                                                                                                                    ENFORCEMENT FAIRNESS ACT
    how it will be used, and what happens if you do
                                                          PAYING ONLY THE
    not provide the requested information. Refer                                                                 HELP FROM THE                                      If you believe your small business has been
                                                          CORRECT AMOUNT OF TAx
                                                                                                                 TAxPAYER ADVOCATE SERVICE                          the subject of excessive or unfair regulatory
    to Publication 1, Your Rights as a Taxpayer.
                                                          If you can’t pay all the tax due, you may be able
                                                                                                                 The Taxpayer Advocate Service is an indepen-       enforcement or compliance actions from any
                                                          to make monthly installment payments. Penal-
    REPRESENTATION                                                                                               dent organization within the IRS, created to       federal agency, you may file a complaint with
                                                          ties and interest for late payment will still apply
    You may represent yourself or, with proper                                                                   assist taxpayers seeking help in resolving tax     the Small Business Administration’s national
                                                          unless reasonable cause is established. Even if
    written authorization, have someone else                                                                     problems that are not resolved through normal      ombudsman under the authority of SBREFA.
                                                          you can’t pay the total tax due, be sure to file all
    represent you. Your representative must be a                                                                 channels, or who believe that an IRS system or     To contact the SBA regarding SBREFA, call
                                                          tax returns timely to avoid a late filing penalty.
    person allowed to practice before the IRS, such                                                              procedure is not working as it should.             (202) 205-2417 or e-mail ombudsman@sba.gov.
    as an attorney, certified public accountant or
    enrolled agent.

    ExAMINATION

    The IRS accepts most taxpayers’ returns
    as filed. If the IRS inquires about your return
    or selects it for examination, that does not
    suggest you are dishonest. The inquiry or
    examination may or may not result in more
    tax; your case may be closed without change
    or you may receive a refund.

    APPEALS AND JUDICIAL REVIEw

    Publication 5, Your Appeal Rights and How to
    Prepare a Protest If You Don’t Agree, explains your
                                                                Unscramble
    right to disagree with an examiner’s proposed
                                                                the words for
    changes and request the case be reviewed by
                                                                a reminder on a
    the IRS Appeals Office. If you do not wish to
                                                                key IRS priority...




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                                                                                                                                                                    JUNE                             AUGUST




                                                                       July2009
                                                                                                                                                                         1   2     3   4   5   6                              1
                                                                                                                                                                     7   8   9 10      11 12 13      2   3    4   5   6   7   8
                                                                                                                                                                    14 15 16 17 18 19 20             9   10   11 12 13 14 15
                                                                                                                                                                    21 22 23 24 25 26 27             16 17 18 19 20 21 22
                                                                                                                                                                    28 29 30                         23 24 25 26 27 28 29
                                                                                                                                                                                                     30 31


         SUNDAY                    MONDAY                         TUESDAY                 WEDNESDAY                              THURSDAY                 FRIDAY                                    SATURDAY


                                                                                 1                                        2                   3                                                4
                                                                                                                                            Deposit Payroll tax for payments on            Independence Day
                                                                                                                                            June 27-30 if the semiweekly deposit
                                                                                                                                            rule applies.




    5                        6                           7                       8                                        9                 10                                                 11
                                                       IR S     Ta x   F oRUM   L a S    v Eg a S                         JULY   7- 9       Employers: Employees are required
                                                                                                                                            to report to you tips of $20 or more
                                                                                                                                            earned during June. Deposit Payroll tax
                                                                                Deposit Payroll tax for payments on                         for payments on July 4-7 if semiweekly
                                                                                July 1-3 if the semiweekly deposit                          deposit rule applies.
                                                                                rule applies.




    12                       13                         14                       15                                       16                 17                                                18
                                                       IR S     Ta x   F oRUM   S a N    DIEgo                            JULY   14 -16     Deposit Payroll tax for payments on
                                                                                                                                            July 11-14 if the semiweekly deposit
                                                                                                                                            rule applies.
                                                                                Deposit Payroll tax for June if the
                                                                                monthly deposit rule applies. Deposit
                                                                                Payroll tax for payments on July 8-10
                                                                                if the semiweekly deposit rule applies.


    19                       20                         21                       22                                       23                 24                                                25
                                                                                Deposit Payroll tax for payments on                         Deposit Payroll tax for payments on
                                                                                July 15-17 if the semiweekly deposit                        July 18-21 if the semiweekly deposit
                                                                                rule applies.                                               rule applies.




    26                       27                         28                       29                                       30                 31        Employers: File Form 5500 or 5500-EZ for 2008. Deposit FUTA
                                                                                                                                             owed through June if more than $500. File Form 5558 to request extension to
                                                                                Deposit Payroll tax for payments on
                                                                                July 22-24 if the semiweekly deposit                         file Forms 5500 or 5500EZ. Deposit payroll tax for payments July 25-28 if the
                                                                                rule applies.                                                semiweekly deposit rule applies. File Form 720 for the 2nd quarter of 2009.
           wORDS OF wISDOM...
                                                                                                                                             File Form 730 and pay the tax on wagers accepted during June. File Form 941
                                                                                                                                             for the 2nd quarter of 2009. File Form 2290 and pay the tax for vehicles first
         “People who complain about taxes can be divided into                                                                                used in June. Deposit payroll tax for payments July 25-28 if the semiweekly
          two classes: men and women.” AuTHoR uNkNoWN                                                                                        deposit rule applies.


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Stay on top oF yoUr gaMe
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    Budget for taxes due and file timely
    Paying Taxes Due on Time                            The Do-It-Yourself                                  latest information and updates. All net earn-

    One major mistake many new business owners          Social Security Program                             ings of at least the set maximum amount are
                                                                                                            subject to the Medicare portion of the tax.
    make is not allocating enough money in their        For most employees, employers deduct
                                                                                                              In most cases, self-employment income
    budgets for taxes due. Failure to include the       Social Security and Medicare taxes from each
                                                                                                            does not include interest, dividends, capital
    correct amounts for payment of taxes almost         paycheck to support retirement income and
                                                                                                            gains or rent from real estate. Many self-
    ensures the business owner will have a tax          Medicare coverage. However, self-employed
                                                                                                            employed people will have to make quarterly
    liability. Better to gather your records and file   taxpayers pay for coverage through self-
                                                                                                            estimated tax payments. It’s important to
    your tax forms by their due dates, even if you      employment tax which an individual computes
                                                                                                            remember that your self-employment tax will
    can’t pay the full amount. Partial payments         and pays either on an annual basis with federal
                                                                                                            increase the total federal tax you owe.
    will help to reduce the amount of interest and      income tax, or quarterly through estimated
                                                                                                              Be sure to take this into account when
    penalties that will accrue.                         tax payments using Form 1040-ES, Estimated
                                                                                                            determining the amount of estimated tax to
      If you are still unable to pay at the next        Tax for Individuals.
                                                                                                            pay each quarter. When you file your tax
    due date, continue to file your returns on time       Generally, if you carry on a trade or business
                                                                                                            return, you must fill out Schedule SE to
    to avoid the failure-to-file penalty. Attach        as a sole proprietor, an independent contractor,
                                                                                                            report your self-employment income
    Form 9465, Installment Agreement Request,           a member of a partnership that carries on a
                                                                                                            and calculate the amount of your
    and propose your own monthly payment                trade or business, or are otherwise in business
                                                                                                            self-employment tax due.
    date and amount. If circumstances make it           for yourself, then you are considered self-em-
    unlikely that you could pay the full tax even       ployed. Part-time work can qualify as self-em-
    on an installment plan, ask for a copy of           ployment even if it is work you do in addition to
    Publication 594, The IRS Collection Process.        a regular full-time job.
    This publication lists alternative methods            The maximum amount of net earnings
    for resolving your account.                         subject to the Social Security portion of the
      Note: The failure-to-pay penalty may be           self-employment tax generally changes each
    reduced from .5 percent to .25 percent per          year. Visit www.SocialSecurity.gov for the
    month during the period in which an individual
    installment agreement is in effect. However,
    you must have filed the tax return on time.




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    JULY                         SEPTEMBER
                                                                                                                                                                                                                   1
                                                                                    august2009
                1   2   3   4            1   2   3   4   5
    5   6   7   8   9 10    11   6   7   8   9 10    11 12
    12 13 14 15 16 17 18         13 14 15 16 17 18 19
    19 20 21 22 23 24 25         20 21 22 23 24 25 26
    26 27 28 29 30 31            27 28 29 30




            SUNDAY                                       MONDAY                              TUESDAY                         WEDNESDAY                            THURSDAY                FRIDAY                        SATURDAY

    2                                        3                                       4                               5                                     6                   7                                   8
                                                                                    IR S   Ta x   F oRUM            oR L a ND o                            aUg   4 - 6       Deposit Payroll tax for payments on
                                                                                                                                                                             Aug 1-4 if the semiweekly deposit
                                                                                                                                                                             rule applies.
                                                                                                                    Deposit Payroll tax for payments on
                                                                                                                    July 29-31 if the semiweekly deposit
                                                                                                                    rule applies.




    9                                    10                                          11                              12                                    13                 14                                   15
                                         Employers: Employees are required to                                       Deposit Payroll tax for payments on                      Deposit Payroll tax for payments on
                                         report to you tips of $20 or more earned                                   Aug 5-7 if the semiweekly deposit                        Aug 8-11 if the semiweekly deposit
                                         during July. File form 941 if you made                                     rule applies.                                            rule applies.
                                         timely deposits of all taxes due.




    16                                       17                                      18                              19                                    20                 21                                   22
                                         Deposit Payroll tax for July if the                                        Deposit Payroll tax for payments on                      Deposit Payroll tax for payments on
                                         monthly deposit rule applies.                                              Aug 12-14 if the semiweekly deposit                      Aug 15-18 if the semiweekly deposit
                                                                                                                    rule applies.                                            rule applies.




    23                                       24                                      25                              26                                     27                28                                   29
                                                                                    IR S   Ta x   F oRUM            NE W     YoR K        CI T Y           aUg   2 5 -2 7    Deposit Payroll tax for payments on
                                                                                                                                                                             Aug 22-25 if the semiweekly deposit
                                                                                                                                                                             rule applies.
                                                                                                                    Deposit Payroll tax for payments on
                                                                                                                    Aug 19-21 if the semiweekly deposit
                                                                                                                    rule applies.




    30                                       31
                                             File Form 730 and pay tax on
                                             wagers accepted during July.
                                             File Form 2290 and pay the tax                       HELP US HELP YOU...
                                             for vehicles first used during July.                                      Wrong turn?
                                                                                                      ...AND OTHER SMALL BUSINESSES. PLEASE GIVE US YOUR

                                                                                                        FEEDBACk SO wE CAN CONTINUE TO IMPROVE THIS CALENDAR.

                                                                                                        http:// 216.12.13 4.241/rateourproducts/survey_calendar.aspx


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    piCking Up the pieCeS                                                                                                                                                             dISaSTeR b
                                                                                                                                                                                      ReCoveRy


    Planning what to do in case of a disaster          to affect other facilities nearby, mak-                              emergency plans annually.           Count on the IRS
    is an important part of being prepared.            ing quick retrieval of your records                                   Just as your business
                                                                                                                                                                In the event of a disaster,
    The IRS encourages taxpayers to safeguard          difficult and maybe even impossible.                                  changes over time, so do your
                                                                                                                                                                the IRS stands ready to help
    their records. Some simple steps can help                                                                               preparedness needs. When you
                                                                                                                                                                with valuable information you
    taxpayers and businesses protect                    Document valuables                                                hire new employees or when there
                                                                                                                                                                can request if your records
    financial and tax records in case                       and Business Equipment                                       are changes in how your company
                                                                                                                                                                are destroyed.
    of disasters.                                                 Publications 584, Casualty,                      functions, you should update your plans
                                                                                                                                                                    Immediately after a
                                                                  Disaster, and Theft Loss Workbook,              and inform your employees.
                                                                                                                                                                casualty, you can re-
    Take Advantage of                                              and 584-B, Business Casualty,              There are real benefits to being prepared
                                                                                                                                                                quest a copy (for a fee) of
    Paperless Record-                                              Disaster, and Theft Loss Workbook      for disasters. The following preparedness
                                                                                                                                                                a tax return and all attach-
    keeping for Financial                                         can help you compile a room-            strategies are common to all disasters. You
                                                                                                                                                                ments (including Form W-2)
    and Tax Records                                           by-room list of your belongings or          plan only once, and are able to apply your plan
                                                                                                                                                                by using Form 4506, Request
                                                       business equipment. This will help you recall      to all types of hazards.
    Many people receive bank statements                                                                                                                         for Copy of Tax Return.
    and documents by e-mail. This method is an         and document the market value of items for         n   Get informed about hazards and emergencies            If you just need information from your
    efficient way to secure financial records.         insurance and casualty loss claims.                and learn what to do for specific hazards.            return, you can order a free transcript by
    Important tax records such as W-2s, tax              One option is to photograph or video record      n   Develop an emergency plan.                        calling (800) 829-1040 or using Form 4506-T,
    returns and other paper documents can be           the contents of your home and/or business, es-                                                                   Request for Transcript of Tax Return. Tran-
                                                                                                          n   Learn where to seek shelter
    scanned into an electronic format.                 pecially items of great value. You should store                                                                   scripts are available for the current year
                                                                                                          from all types of hazards.
      Be sure you back up your electronic files and    the photos with a friend or family member who                                                                        and returns processed in the three
    store them in a safe place. Making duplicates      lives away from the geographic area at risk.
                                                                                                          n   Back up your computer
                                                                                                                                                                             prior years. IRS.gov is an indispens-
    and keeping them in a separate location is a                                                          data systems regularly.
                                                                                                                                                                             able resource as you prepare for and
    good business practice. You can copy them onto     CHECk ON FIDUCIARY BONDS                               Decide how you will com-
                                                                                                          n
                                                                                                                                                                              recover from disaster.
    a portable electronic storage device, such as a    Employers who use payroll service providers        municate with employees,
    ‘jump drive’ periodically and store it away from   should ask the provider if they have a fiduciary   customers and others.                                                For References
    your place of business for safekeeping in          bond in place. The bond could protect the          n   Use cell phones, walkie-talkies, or                              and Related Topics
    case your normal computer backup                   employer in the event of default by the payroll    other devices that do not rely on electricity as a          (search IRS.gov, keyword: disaster)
    systems are destroyed. Other                       service provider during a disaster.                backup to your telecommunications system.             n   Preparing for a Disaster
    options include copying files
                                                         CONTINUITY OF OPERATIONS
                                                                                                          n   Collect and assemble a disaster supply kit that   (Taxpayers and Businesses)
    onto CD or DVD.
                                                          PLANNING FOR BUSINESSES                         includes a portable generator.                        n   Tax Relief in Disaster Situations
      When choosing a place to
                                                          How quickly your company can get back           n   Identify the community warning systems and            Reconstructing Your Records
    keep your important records,                                                                                                                                n

                                                            to business after a disaster strikes often    evacuation routes.
    convenience to your home                                                                                                                                    n   Publication 552, Recordkeeping for Individuals
                                                             depends on the emergency planning you            Include required information from community
    should not be your prima-                                                                             n

                                                              do today. Start planning now to improve
                                                                                                                                                                n   Publication 583, Starting a Business
    ry concern. Remember,                                                                                 and school plans.
                                                              the likelihood that your company will                                                             and Keeping Records
    a disaster that strikes                                                                               n   Practice and maintain your plan.
                                                             survive and recover. Review your                                                                   n   FEMA: Federal Disaster Declarations
    your home is also likely


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                                                                                                                                                                                                                     AUGUST                          OCTOBER




                                            septeMber2009
                                                                                                                                                                                                                                                1                     1   2   3
                                                                                                                                                                                                                     2    3   4     5   6   7   8    4    5   6   7   8   9 10
                                                                                                                                                                                                                     9   10   11 12 13 14 15         11   12 13 14 15 16 17
                                                                                                                                                                                                                     16 17 18 19 20 21 22            18 19 20 21 22 23 24
                                                                                                                                                                                                                     23 24 25 26 27 28 29            25 26 27 28 29 30 31
                                                                                                                                                                                                                     30 31


         SUNDAY                        MONDAY                        TUESDAY                                    WEDNESDAY                                     THURSDAY                                    FRIDAY                                    SATURDAY

                                                          1                                             2                                           3                                         4                                             5
                                                                                                     Deposit Payroll tax for payments on                                                     Deposit Payroll tax for payments on
                                                                                                     Aug 26-Aug 28 if the semiweekly                                                         Aug 29-Sept 1 if the semiweekly
                                                                                                     deposit rule applies.                                                                   deposit rule applies.




    6                       7                             8                                            9                                          10                                           11                                           12
                           Labor Day                    IR S     Ta x      F oRUM                    Da L L a S                                   SEP T       8 -10                          Deposit Payroll tax for payments on
                                                                                                                                                                                             Sept 5-8 if the semiweekly deposit
                                                                                                                                                  Deposit Payroll tax for payments on        rule applies.
                                                                                                                                                  Sept 2-4 if the semiweekly deposit rule
                                                                                                                                                  applies. Employers: Employees are
                                                                                                                                                  required to report to you tips of $20 or
                                                                                                                                                  more earned during August.


    13                      14                            15         Individuals: Pay the third installment of estima-
                                                         ted tax for 2009. Corporations: File 2008 tax return if you
                                                                                                                            16                     17                                         18                                            19
                                                                                                                          Deposit Payroll                                                    Deposit Payroll tax for payments on
                                                         requested an extension. Deposit third installment of your        tax for payments                                                   Sept 12-15 if the semiweekly deposit
                                                         2009 estimated tax. S Corporations: File 2008 tax return if      on Sept 9-11 if                                                    rule applies.
                                                         you requested an extension. Deposit Payroll tax for August if    the semiweekly
                                                         the monthly deposit rule applies. Minimum contribution           deposit rule applies.
                                                         due for calendar-year money purchase pension plans and
                                                         defined benefit pension plans for 2008.


    20                      21                            22                                           23                                          24                                         25                                            26
                                                        IR S     Ta x      F oRUM                    aT L a N Ta                                  SEP T       2 2-24                         Deposit Payroll tax for payments on
                                                                                                                                                                                             Sept 19-22 if the semiweekly deposit
                                                                                                                                                                                             rule applies.
                                                                                                     Deposit Payroll tax for payments on
                                                                                                     Sept 16-18 if the semiweekly deposit
                                                                                                     rule applies.




    27                      28                            29                                           30                                          31
                                                                                                     File Form 730 and pay tax on wagers
                                                                                                     accepted during August. File Form
              wORDS OF wISDOM...                                                                     2290 and pay the tax for vehicles first
                                                                                                     used during August. Deposit Payroll
            “Taxes: Of life’s two certainties, the only one for which                                tax for payments on Sept 23-25 if the
                                                                                                     semiweekly rule applies.
             you can get an automatic extension.” AuTHoR uNkNoWN

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    phone a Friend: irS                                                                                                                                                                                                        b


    We can help online, in print, and via CD/DVD too
    By computer, phone, mail, or face-to-face,        Publication 1796, released twice during                    and questions about various business forms;               Five field groups provide primary frontline
    IRS is available 24/7 with products and           the year, in January and March, contains                   excise tax returns; 940/941, 943, 944, 945,               service and are aligned to respect tribal affili-
    services to support small business and            the following:                                             1041, 1065, 1120S, W-2 and W-4 plus excise                ations wherever possible. These field groups
    self-employed customers.                          n   Current year forms, instructions,                      tax, estate and gift tax returns, and federal             consist of tribal government specialists who
      The IRS offers a host of resources devel-       and publications                                           tax deposits.                                             work in locations near the seats of tribal
    oped with the small business owner in mind,       n   Prior-year forms, instructions,                                                                                  governments and assist with issues that may
    ranging from forms and publications, CDs                                                                     THE SMALL BUSINESS wEB SITE                               relate to tribal governments as employers,
                                                      and publications
    and DVDs, videos and toll-free tax assistance                                                                Starting, operating, or closing a business?               distributions to tribal members, and the estab-
                                                      n   Bonus: IRS Tax Products DVD - Ships
    to Web links and workshops. Remember,                                                                        Visit the Small Business and Self-Employed                lishment of governmental programs, trusts,
                                                      with the final release
    most of these services are free.                                                                             One-Stop Resource page and find help with:                and businesses.
                                                      n   IRS Tax Map: An electronic research tool
                                                                                                                 n   Starting a new business and selecting a                 Visit us on the Tax Information for Indian
                                                      n   Tax law frequently asked questions (FAQ)
    IRS FORMS AND PUBLICATIONS                                                                                                                                             Tribal Governments page to locate the office
                                                                                                                 business structure.
    TAx CD/DVD                                        n   Tax Topics from the IRS telephone
                                                                                                                 n   Operating a business with employees.                  nearest you: www.IRS.gov/govt/tribes/index.
    Publication 1796, IRS Tax Products CD, and        response system
                                                                                                                 n   Researching business deductions and credits,          html.
    Publication 1796-A, IRS Tax Products DVD,         n   Fill-in, print, and save features for most
                                                                                                                 recordkeeping and accounting methods.
    contain the current and prior year tax forms      tax forms                                                                                                            HELP US TO HELP YOU!
    and publications. You can purchase the CD             Internal Revenue Bulletins                             Also available are online versions of the Tax
                                                                                                                                                                           To better serve your needs and to provide
                                                      n


    from the National Technical Information               Toll-free and e-mail technical support                 Calendar for Small Businesses and Self-
                                                      n
                                                                                                                                                                           products and services that fulfill that goal,
    Service (NTIS), the official distributor. Order       Web update page                                        Employed, Tax Topics for Businesses, and
                                                      n
                                                                                                                                                                           we need your input.
    by calling (877) 233-6767.                                                                                   Frequently Asked Questions.
                                                                                                                                                                             Please send us your feedback about the
                                                      THE BUSINESS AND SPECIALTY TAx LINE
                                                                                                                                                                           2009 Tax Calendar for Small Businesses and
                                                      The Business and Specialty Tax Line at                     INDIAN TRIBAL GOVERNMENTS
                                                                                                                                                                           Self-Employed by completing a brief survey
                                                      (800) 829-4933 is specifically geared to assist            The office of Indian Tribal Governments at
                                                                                                                                                                           located on the Small Business and Self-
                                                      small businesses, small corporations, partner-             the IRS was established as a resource to help
                                                                                                                                                                           Employed One-Stop Resource page (search
                                                      ships, and trust customers with their business             Indian tribes understand and address their
                                                                                                                                                                           words: small business, one-stop, and select
                                                      returns and tax accounts. The help line covers             federal tax matters. The ITG office provides a
                                                                                                                                                                           “Rate Our Products”).
                                                      requests for Employer Identification Numbers               single point of contact for assistance and service.




                                                                                                               w ww.                                                   .
                                                                      7        15           20      15           23        23      23         9       18       19           7       15       22

                                                                      Hint: Your lifeline, if you are puzzled by business taxes.




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    SEPTEMBER                      NOVEMBER




                                                                      october2009
            1   2   3   4   5       1   2   3   4   5   6   7
    6   7   8   9 10    11 12       8   9 10    11 12 13 14
    13 14 15 16 17 18 19           15 16 17 18 19 20 21
    20 21 22 23 24 25 26           22 23 24 25 26 27 28
    27 28 29 30                    29 30




            SUNDAY                                          MONDAY                       TUESDAY                             WEDNESDAY                               THURSDAY                                           FRIDAY                     SATURDAY

                                                                                                                                                           1                                             2                                    3
                                                                                                                                                                                                       Deposit Payroll tax for payments on
                                                                                                                                                                                                       Sept 26-29 if the semiweekly deposit
                                                                                                                                                                                                       rule applies.




    4                                           5                             6                                       7                                    8                                             9                                    10
                                                                                                                    Deposit Payroll tax for payments                                                   Deposit Payroll tax for payments on
                                                                                                                    on Sept 30-Oct 2 if the semiweekly                                                 Oct 3-6 if the semiweekly deposit
                                                                                                                    deposit rule applies.                                                              rule applies.




    11                                          12                            13                                     14                                    15        Individuals: If you filed a Form 4868, file your
                                                                                                                                                                    2008 calendar year tax return. Partnerships:            16                17
                                            Columbus Day                     Employers: Employees are required                                            File your 2008 tax return if you were given a 6-month           Deposit Payroll
                                                                             to report to you tips of $20 or more                                         extension. Electing Large Partnerships: Deposit Payroll         tax for payments
                                                                             earned during September.                                                     tax for September if the monthly deposit rule applies.          on Oct 10-13 if
                                                                                                                                                          Deposit Payroll tax for payments on Oct 7-9 if the semi-        the semiweekly
                                                                                                                                                          weekly deposit rule applies. If you filed a Form 7004,          deposit rule
                                                                                                                                                          file your 2008 calendar year tax return. If you filed Form      applies.
                                                                                                                                                          5558, file 2008 Form 5500.


    18                                          19                            20                                     21                                    22                                            23                                   24
                                                                                                                    Deposit Payroll tax for payments on                                                Deposit Payroll tax for payments on
                                                                                                                    Oct 14-16 if the semiweekly deposit                                                Oct 17-20 if the semiweekly deposit
                                                                                                                    rule applies.                                                                      rule applies.




    25                                          26                            27                                     28                                    29                                            30                                   31
                                                                                                                    Deposit Payroll tax for payments on                                                Deposit Payroll tax for payments on
                                                                                                                    Oct 21-23 if the semiweekly deposit                                                Oct 24-27 if the semiweekly deposit
                        HELP US HELP YOU...
                                                                                                                    rule applies.                                                                      rule applies.
                                ...AND OTHER SMALL BUSINESSES. PLEASE GIVE US YOUR

                                 FEEDBACk SO wE CAN CONTINUE TO IMPROVE THIS CALENDAR.

                                 http:// 216.12.13 4.241/rateourproducts/survey_calendar.aspx


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    e-file
d
    is e-z!                      USe the FaSt lane                                                                                                                                                             b


    IRS e-file for Business and                       Benefits of Paying Business Taxes
    Self-Employed Taxpayers                           by Electronic Funds Withdrawal
    IRS e-file has become the most-used option        E-filing a balance due return with an electronic
    for filing individual and business tax returns.   payment is a safe and convenient way to be
    The IRS will confirm receipt of your return       assured of on-time receipt and acknowledge-
    within just 48 hours. E-filers receive refunds    ment. Paying business taxes by Electronic
    in about half the time as do paper filers—even    Funds Withdrawal can be made for:
    faster with direct deposit. E-file also offers    n   Form 720, Quarterly Federal Excise Tax Return;
    the convenience of filing tax returns early and   n   Form 940, 941, and 944 tax forms;
    delaying payments owed until the due date. In
                                                      n   Form 1041, U.S. Income Tax Return for
    most states you can also e-file your federal
                                                      Estates and Trusts;
    and state returns at the same time.
                                                      n   Form 1120 and Form 1120-S, U.S. Corporation
    E-file forms include:
                                                      Income Tax Return and Schedule K-1 (including
    n   Employment taxes – Forms 940, 941, and 944
                                                      amended returns);
    n   Partnerships – Forms 1065 and Form 1065-B
                                                      n   Form 2290, Heavy Highway Vehicle Use
    n   Estates and trusts – Form 1041                Tax Return;
    n   Information returns – Forms 1042-S, 1098,     n   Form 7004, Application for Automatic 5-month     Electronic Federal Tax Payment                    Express Enrollment
    1099, 5498, 8027, and W-2G
                                                      Extension of Time to File Certain Business Income    System (EFTPS) Pays All Your                      for FTD Coupon Payers
        Corporations – Forms 1120 and 1120-S          Tax, Information and Other Returns;                  Federal Taxes Securely
    n

                                                                                                                                                             A percentage of business taxpayers who
    n   Excise tax – Form 720                             Form 8868, Application for Extension of Time
                                                      n
                                                                                                           EFTPS allows taxpayers to schedule their          previously used federal tax deposit (FTD)
    n   Heavy Highway Vehicle Tax – Form 2290         to File an Exempt Organization Return; and           payment instructions up to 120 days in advance    coupons are pre-enrolled in EFTPS to make
    n   Charities and non-profits – Forms 990,        n   Form 990-PF, Return of Private Foundation        of a due date for business taxes, and 365 days    their payments electronically. They will not
    990-EZ, 990-N, 990-PF, and 1120-POL               or Section 4947(a) (1) Nonexempt Charitable          for individual taxes. EFTPS is safe and easy to   receive additional coupons. A percentage of
    n   Extensions of Time To File - Forms 7004       Trust Treated as a Private Foundation and            use, plus you receive an immediate acknowl-       current FTD coupon payers are also automa-
    and 8868                                          Form 1120-POL.                                       edgement number for every transaction as          tically pre-enrolled in EFTPS to make all their
                                                      n   Payments can also be made for penalties          a receipt. You also get a 16-month payment        federal payments electronically. They will be
    Methods to Electronically File                    related to Form 1065 and Form 1065-B,                history online.                                   sent a mailing containing an EFTPS PIN (Per-
    your Employment Taxes include:                    partnership returns.                                                                                   sonal Identification Number) and instructions

        Using an authorized IRS e-file provider;
                                                                                                           Express Enrollment for New                        for activating their enrollment. FTD coupons
    n                                                 Payments scheduled for withdrawal on or
                                                                                                           Businesses and Required Taxpayers                 will no longer be automatically mailed.
    n   Using a payroll service provider (reporting   before the return due date will be considered
    agent); or                                        timely. Forms 940, 941 and 944 payments              Any new business taxpayer who requests a          To enroll or for additional information, visit
                                                      cannot be scheduled in advance.                      new Employer Identification Number and has        the EFTPS Web site or call EFTPS Customer
    n   Using a third-party transmitter.
                                                                                                           federal tax deposit obligations is pre-enrolled   Service at (800) 555-4477, (800) 733-4829
                                                                                                           in EFTPS.                                         (TDD), or (800) 244-4829 (Spanish).



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                                                                                                                                                                                                          OCTOBER                        DECEMBER




                                              noveMber2009
                                                                                                                                                                                                                            1   2   3            1   2   3   4   5
                                                                                                                                                                                                           4   5   6    7   8   9 10     6   7   8   9 10    11 12
                                                                                                                                                                                                          11   12 13 14 15 16 17         13 14 15 16 17 18 19
                                                                                                                                                                                                          18 19 20 21 22 23 24           20 21 22 23 24 25 26
                                                                                                                                                                                                          25 26 27 28 29 30 31           27 28 29 30 31




         SUNDAY               MONDAY                                   TUESDAY                              WEDNESDAY                                  THURSDAY                                FRIDAY                                   SATURDAY

    1               2      File Form 720 for the third
                  quarter of 2009. File Form 730 and
                                                              3                                     4                                        5                                     6                                            7
                                                                                                   Deposit Payroll tax for payments on                                            Deposit Payroll tax for payments on
                  pay tax on wagers accepted during                                                Oct 28-30 if the semiweekly deposit                                            Oct 31-Nov 3 if the semiweekly deposit
                  September. File Form 2290 and pay                                                rule applies.                                                                  rule applies.
                  the tax for vehicles first used during
                  September. File Form 941 for the 3rd
                  quarter of 2009. Deposit FUTA owed
                  through September if more than $500.


    8              9                                        10                                       11                                      12                                    13                                           14
                                                            Employers: Employees are required      veteran’s Day                            Deposit Payroll tax for payments on
                                                            to report to you tips of $20 or more                                            Nov 4-6 if the semiweekly deposit
                                                            earned during October. File Form 941                                            rule applies.
                                                            if you timely deposited all required
                                                            payments.




    15             16                                        17                                     18                                       19                                    20                                           21
                  Deposit Payroll tax for payments on                                              Deposit Payroll tax for payments on                                            Deposit Payroll tax for payments on
                  Nov 7-10 if the semiweekly deposit                                               Nov 11-13 if the semiweekly deposit                                            Nov 14-17 if the semiweekly deposit
                  rule applies.                                                                    rule applies.                                                                  rule applies.
                  Deposit Payroll tax for October if the
                  monthly deposit rule applies.




    22             23                                        24                                     25                                       26                                     27                                          28
                                                                                                   Deposit Payroll tax for payments on      Thanksgiving Day
                                                                                                   Nov 18-20 if the semiweekly deposit
                                                                                                   rule applies.




    29             30                                        31
                  File Form 730 and pay tax on wagers
                  accepted during October. File Form                                                                                     wORDS OF wISDOM...
                  2290 and pay the tax for vehicles first
                  used during October. Deposit Payroll                                                                             “The art of taxation consists in so plucking the goose
                  tax for payments on Nov 21-24 if the
                  semiweekly deposit rule applies.
                                                                                                                                    as to get the most feathers with the least hissing.”
                                                                                                                                     jEAN BAPTIST CoLBERT, ATTRIBuTED


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    Preventing Identity Theft
                                                                                                           An identity thief may file a tax return us-      PROTECT YOUR
                                                                                                       ing your SSN to receive a refund. If the thief       SOCIAL SECURITY NUMBER

                                                                                                       already filed a return using your SSN, IRS           n   Don’t carry your Social Security card; leave it
                                                                                                       records will show that you already filed and         in a secure place.
                                                                                                       received your refund, and the return you just
                                                                                                                                                            n   Only give your SSN when absolutely necessary.
                                                                                                       submitted is a second copy or duplicate.
                                                                                                           If you receive a notice from the IRS that        n   Your employer and financial institution may
                                                                                                       leads you to believe someone may have used           need your SSN for wage and tax reporting
                                                                                                       your SSN fraudulently, please notify IRS imme-       purposes. Don’t give a business your SSN just
                                                                                                       diately by responding to the name and number         because they ask for it. Find out why before
                                                                                                       printed on the notice or letter.                     giving it out.
                                                                                                           Be alert to possible identity theft if the       n   Ask why your SSN is needed and if other types
                                                                                                       notice or letter states that:                        of identifiers can be used. For example, if your
                                                                                                       n   more than one tax return for you was filed, or   state uses your SSN as your driver’s license
                                                                                                       n   IRS records indicate you received wages from     number, ask to substitute another number.

                                                                                                       an employer unknown to you.                          n   Ask your employer what steps they are taking

                                                                                                           If you receive a notice, contact us either by    in the workplace to protect your SSN from theft

                                                                                                       phone or in writing as directed in the notice.       by someone who might be planning a tax refund

                                                                                                       Our tax examiners will work with you and             crime.

                                                                                                       other agencies, such as the Social Security
                                                                                                                                                            BE CAREFUL wHEN
                                                                                                       Administration, to help resolve the problem.         CHOOSING A TAx PREPARER
                                                                                                           You should also know that the IRS does not
                                                                                                                                                            If you do not prepare your own return, be
                                                                                                       request personal taxpayer information through
                                                                                                                                                            careful in choosing your tax preparer. Remem-
    Identity thieves use someone else’s personal     As an individual taxpayer…                        e-mail. If you do receive this type of request, it
                                                                                                                                                            ber: the tax preparer you select will have
    data to steal financial accounts and run up                                                        may be an attempt from identity thieves to get
                                                     An undocumented worker or other individual                                                             access to your personal financial records. Ask
    charges on the victim’s existing credit cards.                                                     your private tax information.
                                                     may use your Social Security Number to get a                                                           your friends and coworkers to recommend a
    Small business owners are also individual
                                                     job. That person’s employer would report W-2                                                           preparer they know and trust. Avoid preparers
    taxpayers and should be aware of some other
                                                     wages earned to the IRS using your informa-
                                                                                                       Minimizing Identity Theft                            who claim they can obtain larger refunds than
    potential areas where this type of fraud may                                                       Although you cannot prevent identity theft
                                                     tion so it might appear that you did not report                                                        other preparers, or who guarantee results or
    occur as it relates to your tax records.                                                           entirely, you can minimize your risk.
                                                     all of your income on your return.                                                                     base fees on a percentage of the amount of
                                                                                                                                                            the refund.




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                                                                       DeceMber2009
    NOVEMBER                         JANUARY
    1   2   3   4   5    6   7                            1   2
    8   9 10    11 12 13 14          3    4   5   6   7   8   9
    15 16 17 18 19 20 21             10   11 12 13 14 15 16
    22 23 24 25 26 27 28             17 18 19 20 21 22 23
    29 30                            24 25 26 27 28 29 30
                                     31


            SUNDAY                                            MONDAY                       TUESDAY                              WEDNESDAY                                THURSDAY                                   FRIDAY                        SATURDAY

                                                                                 1                                       2                                     3                                        4                                    5
                                                                                                                       Deposit Payroll tax for payments on                                             Deposit Payroll tax for payments
                                                                                                                       Nov 25-27 if the semiweekly deposit                                             on Nov 28-Dec 1 if the semiweekly
                                                                                                                       rule applies.                                                                   deposit rule applies.




    6                                             7                              8                                      9                                    10                                          11                                  12
                                                                                                                       Deposit Payroll tax for payments on   Employers: Employees are required         Deposit Payroll tax for payments on
                                                                                                                       Dec 2-4 if the semiweekly deposit     to report to you tips of $20 or more      Dec 5-8 if the semiweekly deposit
                                                                                                                       rule applies.                         earned during November.                   rule applies.




    13                                            14                             15                                     16                                    17                                        18                                   19
                                                                               Corporations: Deposit the fourth        Deposit Payroll tax for payments on                                             Deposit Payroll tax for payments on
                                                                               installment of your 2009 estimated      Dec 9-11 if the semiweekly deposit                                              Dec 12-15 if the semiweekly deposit
                                                                               tax. Deposit Payroll tax for November   rule applies.                                                                   rule applies.
                                                                               if the monthly deposit rule applies.




    20                                            21                             22                                     23                                    24                                        25                                   26
                                                                                                                       Deposit Payroll tax for payments on                                             Christmas Day
                                                                                                                       Dec 16-18 if the semiweekly deposit
                                                                                                                       rule applies.




    27                                            28                             29                                     30                                    31
                                                                                                                       Deposit Payroll tax for payments on   File Form 730 and pay tax on wagers
                                                                                                                       Dec 23-25 if the semiweekly deposit   accepted during November. File Form
                        HELP US HELP YOU...                                                                            rule applies.                         2290 and pay the tax for vehicles first
                                                                                                                                                             used during November. Deadline for age
                                 ...AND OTHER SMALL BUSINESSES. PLEASE GIVE US YOUR                                                                          70½ required minimum distributions
                                  FEEDBACk SO wE CAN CONTINUE TO IMPROVE THIS CALENDAR.                                                                      due to participants who have begun
                                  http:// 216.12.13 4.241/rateourproducts/survey_calendar.aspx                                                               receiving distributions.


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    Tips for business success
    one-on-one Help from the                        other Services                                                                                 verifying Employee Names and
    Social Security Administration                                                                                                                 Social Security Numbers (SSNs)
                                                    FORM w-2 FILING INFORMATION                     up to 20 W-2Cs, Corrected Wage and Tax
    Employers who need help with general wage       Each year, employers must send Copy A           Statements. This service can be used regard-   The name and SSN listed on each W-2 must
    reporting information can call the Social       of Form W-2, Wage and Tax Statement,            less of which service you used to submit the   match the name and SSN on the employee’s
    Security Administration’s Employer Reporting    with Form W-3, Transmittal of Wage and          original W-2 to SSA.                           Social Security card. This match ensures the
    Service Center at (800) 772-6270. For answers   Tax Statement, to the Social Security                                                          earnings of each worker are properly recorded
                                                                                                    3. upload a Wage Report You can upload
    to more technical questions, employer service   Administration by the last day of February                                                     to their lifetime earnings record. The earn-
                                                                                                    a wage report file formatted according to
    liaison officers are available around the       (or last day of March if they file electroni-                                                  ings record is the basis for determining Social
                                                                                                    Social Security’s Magnetic Media Reporting
    country; just call (800) 772-6270.              cally) to report the wages and taxes of their                                                  Security benefit eligibility and benefit amount.
                                                                                                    and Electronic Filing for Tax Year 2008
                                                    employees for the previous calendar year.                                                        SSA’s free Employee Verification Service
                                                                                                    specifications.
                                                    Complete wage reporting information and                                                        easily identifies inaccurate name and SSN
                                                                                                    To get started simply go to the Social         combinations so they can be corrected before
                                                    all publications they need to meet their wage
                                                                                                    Security Business Services Online Web          you submit your W-2s to SSA. There are three
                                                    reporting responsibilities are now online
                                                                                                    site. (You will need to register for a Per-    convenient ways to use the service:
                                                    on the Social Security Online Web site,
                                                                                                    sonal Identification Number and password
                                                    Employer W-2 Filing Instructions and                                                           Fewer than five Names – Call (800) 772-6270.
                                                                                                    by selecting registration and following the
                                                    Information page.                                                                              For each name and SSN you want verified,
                                                                                                    instructions. A PIN will be provided imme-
                                                                                                                                                   have ready the following information when you
                                                    ELECTRONIC FILING OF w-2S
                                                                                                    diately after you complete the registration
                                                                                                                                                   call: SSN, last name, first name, middle initial
                                                                                                    process. A password will be mailed in ap-
                                                    Employers and their authorized represen-                                                       (if applicable), date of birth, gender. Also have
                                                                                                    proximately two weeks.) Select “Login” and
                                                    tatives can now file W-2 reports over the                                                      available the employer name and EIN.
                                                                                                    enter your PIN and password.
                                                    Internet. There are three electronic filing                                                    Fewer than 50 Names – Contact your nearest
                                                                                                      Third-party preparers need register only
                                                    methods available through Social Security’s                                                    Social Security office. You can locate the ad-
                                                                                                    one time in their firm’s name. December
                                                    Business Services Web site:                                                                    dress by visiting the Social Security Online Web
                                                                                                    is the preferred month to register. Social
                                                    1. W-2 online You can complete up to 20         Security usually begins accepting electronic   site, or by calling (800) 772-1213.
                                                    Forms W-2 on your computer, electronically      submissions the first week in January.         More than 50 Names – This option is ideal
                                                    submit them to SSA, and print copies suitable     Get more information on filing W-2s online   for employers who want to verify their entire
                                                    for distribution to your employees. This op-    in the Business Services Online Handbook.      payroll database. You can submit your request
                                                    tion is ideal for businesses with 20 or fewer   Go to the Social Security Online Web site      on paper, magnetic tape or diskettes. You must
                                                    employees or for individuals with household     Employer W-2 Filing Instructions and Infor-    register for this service. For details visit SSA’s
                                                    employees.                                      mation page and click on “Business Services    Web site, Employer W-2 Filing Instructions
                                                    2. W-2C online This service is similar to       Online Handbook” or call (800) 772-6270.       and Information - Social Security Number
                                                    W-2 Online except it allows you to complete                                                    Verification page.
    Setting the Record Straight with the IRS                                                            A Notice from the IRS: What Should You Do?

    If you omit some information from your tax         and complete Forms W-2C and W-3C online.         If you receive a notice of any kind from the         CP 138: The tax you overpaid on one tax
    return, make an error or miss a tax-filing         See Social Security’s Business Tips for          IRS, open it, read it, then do something about       return was applied to another return where
    deadline, it doesn’t have to be a major prob-      Success for more information.                    it. Most notices include a deadline for your         you owed tax.
    lem. However, you should take prompt action                                                         response, so it’s important to be prompt. If         CP 165: Your check for your FTD or estimated
    to set things right.                               FORM 1040x, AmEndEd                              you have questions about the notice, most
                                                       u.s. individuAl incomE tAx rEturn
                                                                                                                                                             taxes was returned. This notice asks for the
      It can be less expensive and less com-                                                            notices include instructions on how to gain          payment, plus a bad check penalty of two
    plicated to correct errors before receiving        If you made a mistake on your individual         more information.                                    percent (the minimum penalty is $15).
    notices from IRS. Forms you may use to             tax return, use this form to correct any             The IRS writes to taxpayers for many
                                                       errors. If you owe tax as a result of error,                                                          CP 205: You used the wrong taxpayer identi-
    report corrections include:                                                                         reasons. For example:
                                                       you should send the additional tax owed                                                               fication number on your FTD coupon.
                                                                                                        n   Your notice may request information that
    FORM 941, EmployEr’s QuArtErly                     with Form 1040X. This will stop additional                                                            CP 2501: A discrepancy was found between
    fEdErAl tAx rEturn
                                                                                                        was missing from your tax return;
                                                       penalties and interest from accruing on                                                               what you reported as your income, credit or
    If you make an error in the amount of taxes        the additional tax owed.                         n   If your notice is about an examination or        deduction and what IRS records show.
    you withheld from employees, you can make                                                           audit, you will be asked to produce certain
                                                                                                                                                             Whether or not you agree with the notice, call
    an adjustment on the next return if it is during   FORM 1065, U.S. rEturn                           information for the examination at a specified
                                                       of pArtnErship incomE                                                                                 or write the person listed on the notice or
    the same calendar year.                                                                             time and place; or
                                                       If you made a mistake on a partnership                                                                visit your local IRS office before the deadline.
      Important: Form 941C, Supporting State-                                                           n   Your notice may ask for payment of a tax bill.
                                                       return, check the box for “amended return”                                                            It is important to let the IRS know that you
    ment to Correct Information will be replaced
                                                       on Form 1065, and then follow the instruc-       Examples of other notices include:                   received the notice and that you are doing
    by a new set of dual-purpose forms for
                                                       tions. Give each partner a copy of the                                                                something about it.
    adjustments and refunds. The new forms are                                                          CP 102: A math error was found on certain
                                                       amended Schedule K-1.                                                                                   Putting off contacting the IRS, especially
    user friendly and make changes easy and                                                             forms (such as Forms 941, 942, 943, 944
                                                                                                                                                             in the case of notices requesting payment,
    accurately for employers and payers. Each                                                           or 945 returns) that you filed, and the IRS
                                                       FORM 1120x, AmEndEd                                                                                       can increase the amount you owe because
    stand-alone form will correspond line-by-line                                                       believes you owe more tax.
                                                       u.s. corporAtion incomE tAx rEturn                                                                             penalties and interest keep accruing.
    with the employment tax return it is correct-
                                                       If you made a mistake on your corporate
    ing. For example, an employer who discovers
                                                       tax return, use this form. If you owe tax, you
    an underpayment or overpayment error on a
                                                       should send it with the form.
    previously filed Form 941 will use Form 941X
    to make a correction. Look for more infor-         FORMS 1099 AND 1098
    mation on the new adjustment process and           These are examples of information returns.
    forms on IRS.gov.                                  Use the instructions for making corrections
                                                       that come with the form.
    FORM w-2C, corrEctEd WAgE And
    tAx stAtEmEnt, AND FORM w-3C,
                                                       FEDERAL TAx DEPOSITS (FTDS)
    trAnsmittAl of corrEctEd
    WAgE And tAx stAtEmEnts                            If you are not required to make your deposits
    These forms are used to correct the informa-       electronically, be sure to include a Form 8109
    tion about your employees’ total earnings and      with each deposit you deliver or mail to an
    withholdings for the year. You can now access      authorized depository.




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    ConSider yoUr SoUrCeS                                                                                                                                                                               b




    Free forms and
    publications from iRS
                                                                                                      take credit on their returns for withheld      Pub. 544, Sales and Other Dispositions of Assets
                                                                                                      and estimated taxes.                           Also see Forms 1040 (Schedule D), 4797, 8824.
                                                                                                      Also see Forms 1040-ES, 2210, 2210-F,
                                                                                                                                                     Pub. 547, Casualties, Disasters, and Thefts
                                                                                                      W-4, W-4P.
    The IRS produces many free publications to assist you. Most can be downloaded                                                                    (Business and Non-Business)
                                                                                                      Pub. 509, Tax Calendars for 2009, contains     Also see Forms 4684, 4797.
    from www.IRS.gov or you can order any of them free by calling (800) 829-3676.
                                                                                                      three tax calendars (general, employer’s,
                                                                                                                                                     Pub. 551, Basis of Assets
    You can buy a CD-ROM of current and prior year tax forms and publications from the                and excise) and lists specific due dates for
    National Technical Information Service at (877) 233-6767 or www.IRS.gov/cdorders.                 filing tax forms, paying taxes and taking      Pub. 552, Recordkeeping for Individuals
                                                                                                      other required actions.
                                                                                                                                                     Pub. 553, Highlights of 2008 Tax Changes
                                                                                                      Pub. 510, Excise Taxes, covers in detail the
                                                                                                                                                     Pub. 556, Examination of Returns,
                                                                                                      various federal excise taxes reported on
                                                                                                                                                     Appeal Rights, and Claims for Refund
                                                    Pub. 225, Farmer’s Tax Guide, identifies the      Forms 11-C, 720, and 730.
    Pub. 1, Your Rights as a Taxpayer, explains
                                                                                                                                                     Also see Forms 843, 1040X, 2848, 4506,
    your rights at each step in the examination     kinds of farm income that must be reported        Also see Forms 11-C, 637, 720, 730, 6197,
                                                                                                                                                     8379, 8857.
    and collection process.                         and the deductions that can be taken.             6627 and 8849.

                                                    Also see Form 1040 (Schedules A, D, F,                                                           Pub. 557, Tax-Exempt Status
    Pub. 5, Your Appeal Rights and How to                                                             Pub. 531, Reporting Tip Income
                                                    J, SE), 4136, 4562, 4684, 4797.                                                                  for Your Organization
    Prepare a Protest If You Don’t Agree                                                              Pub. 535, Business Expenses                    Also see Forms 990, 990-EZ, 990-PF,
    Pub. 15, Circular E, Employer’s Tax Guide       Pub. 334, Tax Guide for Small Business            Also see Form 1045.                            1023, 1024.
                                                    (For Individuals Who Use Schedule C or C-EZ),
    Also see Forms 940, 940-EZ, 941.                                                                  Pub. 536, Net Operating Losses for
                                                    explains tax laws that apply to sole                                                             Pub. 560, Retirement Plans for Small Business
    Pub. 15-A, Employer’s Supplemental Tax          proprietorships.                                  Individuals, Estates, and Trusts               Also see Forms 5305-SEP, 5304-SIMPLE,
    Guide, supplements Circular E and contains      Also see Forms 1040 (Schedules C, C-EZ),          Also see Form 1045.                            5305-SIMPLE, 5500-EZ.
    information on specialized topics such as       1040-ES, 1040-V.                                  Pub. 537, Installment Sales                    Pub. 564, Mutual Fund Distributions
    employee classification and sick pay.
                                                    Pub. 463, Travel, Entertainment, Gift,            Also see Form 6252.                            Also see Forms 1040 (Schedules B, D),
    Pub. 15-B, Employer’s Tax Guide to              and Car Expenses                                                                                 1099-DIV.
                                                                                                      Pub. 538, Accounting Periods and Methods
    Fringe Benefits
                                                    Also see Forms 2106 and 2106-EZ.                                                                 Pub. 575, Pension and Annuity Income
                                                                                                      Also see Forms 1128, 3115.
    Pub. 51, Circular A, Agricultural Employer’s
                                                    Pub. 505, Tax Withholding and Estimated Tax,                                                     Also see Forms 1040, 1040A, 1099-R, 4972.
    Tax Guide, explains your tax responsibilities                                                     Pub. 541, Partnerships
                                                    discusses the two methods of paying federal
    as an agricultural (farm) employer.                                                               Also see Form 1065, 1065 (Schedule K-1).       Pub. 583, Starting a Business
                                                    taxes by individuals: tax withholding and esti-
                                                                                                                                                     and Keeping Records
    Also see Form 943.                              mated tax. It also explains how taxpayers can     Pub. 542, Corporations
                                                                                                                                                     Also see Forms SS-4, 940, 941, 1040
                                                                                                      Also see Forms 1120, 1120-A, 1120-S.
                                                                                                                                                     (Schedules C, C-EZ, F, and SE).
    Pub. 584, Casualty, Disaster, and Theft Loss        Pub. 947, Practice Before the IRS              Pub. 1796-A, IRS Tax Products DVD                   Pub. 4333, SEP Retirement Plans
    Workbook (Personal-Use Property)                    and Power of Attorney                                                                              for Small Businesses
                                                                                                       Pub. 2105, Why Do I Have to Pay Taxes?
    Pub. 584-B, Casualty, Disaster, and                 Also see Forms 2848, 8821.                                                                         Pub. 4334, SIMPLE IRA Plans for
                                                                                                       Pub. 3066, Have You Had Your Check-Up This
    Theft Loss Workbook                                 Pub. 954, Tax Incentives for Distressed                                                            Small Businesses
                                                                                                       Year?... for 401(k) Retirement Plans, a tri-panel
    Pub. 587, Business Use of Your Home                 Communities, is a publication for business     pamphlet designed to inform and encourage           Pub. 4405, Have You Had Your “Check-Up”
                                                        owners who want to find out if they qualify    employers to perform a periodic “check-up”          This Year? …for SIMPLE IRAs, SEPs, and
    Also see Form 8829.
                                                        for certain tax incentives designed to         of their 401(k) retirement plan through the use     similar retirement plans, a tri-panel pamphlet
    Pub. 590, Individual Retirement                     help empowerment zones, enterprise             of a checklist (Pub. 4531) and how to initiate      designed to inform and encourage employ-
    Arrangements (IRAs)                                 communities, renewal communities, and          corrective actions if necessary.                    ers to perform a periodic “check-up” of their
    Also see Forms 1040, 1040A, 1099-R,                 other distressed communities.                                                                      IRA-based retirement plan through the use of
    5329, 8606.                                                                                        Pub. 3207, Small Business Resource Guide
                                                        Also see Forms 3800, 5884, 8844, 8845,                                                             checklists (Pubs 4284, 4285 and 4286) and how
                                                                                                       CD-ROM
                                                        8850, 8860 and 8861.                                                                               to initiate corrective actions if necessary.
    Pub. 594, What You Should Know
    About the IRS Collection Process                                                                   Pub. 3611, E-File Electronic Payments brochure
                                                        Pub. 966, Electronic Choices to Pay Your                                                           Pub. 4460, The Retirement Plans Product
                                                        Federal Taxes, is an overview of EFTPS for     Pub. 3780, Tax Information for Small                Navigator, highlights many of the publications
    Pub. 595, Capital Construction for
                                                        businesses and individuals. This publication   Construction Businesses                             and brochures created by the Employee Plans,
    Commercial Fishermen, is intended for sole
                                                        is also available in Spanish (Pub 966SP).                                                          Customer Education and Outreach Division of
    proprietors who use Form 1040 (Schedule C                                                          Pub. 3998, Choosing a Retirement Plan
    or C-EZ) to report a profit or loss from fishing.   Pub. 971, Innocent Spouse Relief                                                                   TE/GE and deals with IRA-based retirement
                                                                                                       for Your Small Business
                                                                                                                                                           plans.
    Also see Forms 1040 (Schedules C, C-EZ),            Also see Form 8857.                            Also see Forms 5500, 5500-EZ, and 5558.
    1099-MISC.                                                                                                                                             Pub. 4531, 401(k) Plan Checklist
                                                        Pub. 1244, Employee’s Daily Record of          Pub. 4118, Lots of Benefits—Retirement
    Pub. 598, Tax on Unrelated Business Income          Tips and Report of Tips to Employer, is a                                                          Also] see Forms 5500, 5500-EZ, and 5558.
                                                                                                       Plans Life Cycle, is an introductory brochure
    of Exempt Organizations                             handy record that employees receiving tip      that highlights the benefits of retirement          Pub. 4587, Payroll Deduction IRAs
    Also see Form 990-T.                                income may use to document their daily         plans to both businesses and employees.             for Small Businesses
                                                        tips and report them to their employer.
    Pub. 908, Bankruptcy Tax Guide                                                                     Pub. 4132, EFTPS Online Fact Sheet                  Pub. 4591, Small Business Federal Tax
                                                        Also see Forms 1040, 4070, 4070-A, 4137.
    Also see Forms SS-4, 982, 1041, and                                                                                                                    Responsibilities
                                                                                                       Pub. 4169, EFTPS Tax Professional Guide
    1041-ES.                                            Pub. 1542, Per Diem Rates (For Travel
                                                                                                                                                           Pub. 4667, Bookmark for Small Businesses
                                                        Within the Continental United States)          Pub. 4222, 401(k) Plans for Small Businesses
    Pub. 910, IRS Guide to Free Tax Services
                                                                                                       Also see Forms 5500, 5500-EZ, 5558.                 Pub. 4674, Automatic Enrollment 401(k) Plans
                                                        Pub. 1544, Reporting Cash Payments of Over
    Pub. 925, Passive Activity and At-Risk Rules                                                                                                           for Small Businesses
                                                        $10,000 (Received in a Trade or Business)      Pub. 4224, Retirement Plan Correction
    Also see Forms 4952, 6198, 8582, 8582-CR,                                                          Programs, describes the retirement plan             Pub. 4676, Employment Tax Adjustment
                                                        Also see Form 8300.
    and 8810.                                                                                          correction programs offered by the IRS,             or Claim for Refund
                                                        Pub. 1546, The Taxpayer Advocate Service
    Pub. 939, General Rule for                                                                         U.S. Department of Labor, and Pension
                                                        of the IRS—Your Voice at the IRS                                                                   Pub. 4689, Your Rights as a
    Pensions and Annuities                                                                             Benefit Guaranty Corporation.
                                                                                                                                                           Small Business Owner
    Also see Form 1099-R.                               Pub. 1779, Independent Contractor or
                                                                                                       Pub. 4284, SIMPLE IRA Retirement
                                                        Employee brochure
    Pub. 946, How to Depreciate Property                                                               Plan Checklist
                                                        Pub. 1796, IRS Tax Products CD                 Also see Forms 5500, 5500-EZ, 5558.
    Also see Form 4562.




d                                                                                                                                                                                                           c
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      perFeCt SolUtion                                                                                                                                                                          Ta x
The
                                                                                                                                                                                             to the
                                                                                                                                                                                             Puzzle



      Answers and                                           Word find warm up                            July word scramble



      More Answers
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      and fun. See the solutions to the tax
      brain teasers, right, and familiarize
      yourself with even more sources of advice                                                          October cryptogram
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      IRS Assistance via the Internet                   including estimated taxes and installment        EFTPS Acknowledgement Number is provided                 Tax Forms and Publications
                                                        payments—and replaces federal tax deposit        as a receipt. To enroll or receive additional
      The IRS Web site, www.IRS.gov, offers                                                                                                                       To order IRS tax forms and publications,
                                                        (FTD) coupons and vouchers. The Department       information, visit www.eftps.gov or call EFTPS
      convenient access to information 24 hours a                                                                                                                 call (800) 829-3676.
                                                        of Treasury provides all materials and soft-     Customer Service at (800) 555-4477.
      day, seven days a week. The Web site provides
                                                        ware for EFTPS free of charge. EFTPS also
      information about everything from electronic                                                                                                                Tax Assistance
      filing/paying to tax forms (with instructions),
                                                        offers taxpayers flexible payment options        TeleTax
                                                                                                                                                                  Individual taxpayers can call (800) 829-1040,
                                                        either online or by phone.                       TeleTax (800-829-4477) is the IRS telephone
      publications, and important tax information                                                                                                                 Monday through Friday, from 8 a.m. until
                                                          Taxpayers can make their payments day          service that provides recorded tax information
      for individuals and businesses.                                                                                                                             8 p.m. local time. Business taxpayers can
                                                        or night—seven days a week, 24 hours a           on about 150 topics and automated refund in-
                                                                                                                                                                  call the Business and Specialty Tax Line at
                                                        day. EFTPS also allows you to schedule tax
      The Electronic Federal Tax                                                                         formation. For the directory of topics, listen to
                                                                                                                                                                  (800) 829-4933.
                                                        payments up to 120 days in advance for busi-
      Payment System (EFTPS)                                                                             topic 123. This Touch-tone service is available
                                                        nesses or 365 days in advance for individuals.   24 hours a day, seven days a week and is also
      EFTPS is the most secure, accurate, and
                                                        Sixteen months of payment history can be         available in Spanish.
      easy to use method to pay all federal taxes—
                                                        viewed online and with each transaction an




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hintS & help
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                                                                                                                                            w w w . I R S . g o v/s m a l l b i z


    Tax Help for Small                          Starting, operating                         Filing Extensions Changing                PUBLICATION 966,                         online Tools
                                                or Closing a Business                       for Some Businesses in 2009               ElEctronic choicEs to                    Available on IRS.gov
    Businesses and the                                                                                                                pAy All your fEdErAl tAxEs
    Self-Employed                               Whether you are a budding entre-            Businesses filing Forms 1065, 1041
                                                                                                                                      Information about EFTPS, a free          Sales Tax Deduction Calculator
    If you are starting or currently            preneur or an established business          or 8804, which generate Schedules                                                  Search words: sales tax deduction
                                                                                                                                      system from the U.S. Department of
    operating a small business, IRS             owner, you will find everything you         K-1 and other similar statements,
                                                                                                                                      the Treasury that enables business
    has extensive tax information, forms,       need here to start and manage your          now have five months instead of six                                                Where’s My Refund?
                                                                                                                                      and individual taxpayers to make their
    publications and online tools and           business venture.                           to allow recipients of that information                                            Search words: my refund
                                                                                                                                      federal tax payments electronically
    resources.                                                                              to timely prepare and file their re-
                                                www.IRS.gov/businesses/small/                                                         24 hours a day, seven days a week        IRS Withholding Calculator
                                                article/0,,id=110417,00.html                spective returns.
                                                                                                                                      through the Internet or by phone.        Search words: withholding calculator
    www.IRS.gov/businesses                      Search words: starting, operating,
    Search words:                               or closing                                                                            www.IRS.gov/pub/irs-pdf/p966.pdf
    tax information for businesses
                                                                                            Business Taxes                                                                     Internet EIN: Application for
                                                                                                                                                                               Employer Identification Number
                                                                                            The type of business you operate                                                   Search words: online EIN
                                                                                                                                      BUSINESS.GOV
                                                                                            determines what taxes you must pay
                                                Checklist for                                                                         Official business link to the U.S.
    Small Business                                                                          and how you pay them.                                                              Electronic Federal Tax Payment System
                                                Starting a Business                                                                   government managed by the U.S.           Search words: EFTPS
    and Self-Employed                                                                       www.IRS.gov/businesses/small/
                                                This checklist provides the basic steps                                               Small Business Administration in
    one-Stop Resource                                                                       article/0,,id=98966,00.html
                                                                                                                                                                               IRS e-file
                                                you should follow to start a business.                                                a partnership with 21 other federal
    The IRS offers tax help through an in-                                                  Search words: business tax
                                                                                                                                      agencies.                                Search words: e-file
    dexed list of topics or alphabetically by   www.IRS.gov/businesses/small/
                                                article/0,,id=98810,00.html                                                           www.business.gov                         online Payment Agreement
    business type (such as sole proprietor,
                                                Search words: checklist starting business
    partnership, or corporation).                                                           other Small Business                                                               Search words: online payment agreement

                                                                                            Resources                                 USA.GOV, USA.GOV EN ESPAñOL
    www.IRS.gov/smallbiz                                                                                                                                                       Authorized e-file Provider
                                                                                                                                      U.S. government information and          (for Individuals) List
    Search words: self-employed                 New Social Security                         IRS E-NEwS FOR
                                                                                                                                      services on the Web.                     Search words: e-file provider
                                                Tax Form                                    SMALL BUSINESSES
                                                                                            Get free tax information by e-mail,       www.usa.gov
                                                The IRS has developed a new form                                                                                               Alternative Minimum Tax (AMT) Assistant
    Employer ID Number                          for employees who have been misclas-        bi-monthly. Receive news about                                                     Search words: AMT Assistant
                                                                                                                                      www.usa.gov/gobiernousa/index.shtml
    An Employer Identification Number           sified as independent contractors by        important tax dates, what’s new on
                                                                                                                                                                               EITC Assistant (in English and Spanish)
    (EIN), also known as a Federal Tax          an employer. Form 8919, Uncollected         the IRS Web site, recently added
                                                                                                                                      STATE LINkS                              Search words: EITC Assistant
    Identification Number, is used to           Social Security and Medicare Tax on         tax forms and publications, IRS news
    identify a business entity.                                                             releases and special IRS announce-        This IRS.gov link connects to your
                                                Wages, will now be used to figure and                                                                                          Tax Trails (for answers to many
                                                                                            ments. Subscribe to this and other        state’s Web site for small business
    www.IRS.gov/businesses/small/               report the employee’s share of uncol-                                                                                          common tax questions)
                                                                                            free e-newsletters in the Newsroom        information.                             Search words: Tax Trails
    article/0,,id=98350,00.html                 lected Social Security and Medicare
    Search words: ein                           taxes due on their compensation.            section of www.IRS.gov.                   www.IRS.gov/businesses/small/
                                                                                                                                                                               Walk-in Site Search
                                                                                                                                      article/0,,id=99021,00.html
                                                                                            www.IRS.gov.                                                                       Search words: tax assistance center
                                                                                            Look under e-News Subscriptions.




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                                                                                                                Other IRS Tax Help
    other Resources                                     U.S. DEPARTMENT OF COMMERCE
                                                        Office of Business Liaison
                                                                                                                   Appeals                                 www.IRS.gov/appeals
    U.S. DEPARTMENT OF TREASURY                         14th Street and Constitution Avenue, NW
    Internal Revenue Service                            Washington, DC 20230                                       Business and Specialty Tax Help Line    (800) 829-4933
    1500 Pennsylvania Avenue NW
                                                        www.osec.doc.gov/obl
    Washington DC 20230                                                                                            Credit Card Payments (Form 1040)        (800) 2PAY.TAX (800) 272-9829
                                                                                                                                                           (888) PAY.1040 (888) 729-1040
    http://www.IRS.gov/business/index.html              U.S. DEPARTMENT OF LABOR
                                                        Employment Standards Administration                        Earned Income Tax Credit (EITC)         www.IRS.gov (keyword: EITC)
    SOCIAL SECURITY ADMINISTRATION                      200 Constitution Avenue, NW
    Visit the Business Services Online link to find     Washington, DC 20210                                       Electronic Federal Tax Payment System   Individuals: (800) 316-6541
    applications that enable organizations and                                                                     (EFTPS) Enrollment                      Business: (800) 555-4477
                                                        Provides wages and work hours, workplace
    authorized individuals to conduct business                                                                                                             Spanish: (800) 244-4829
                                                        safety and health, and retirement and health
    with the Social Security Administration. This                                                                                                          TTY/TDD: (800) 733-4829
                                                        benefits information.
    includes free electronic filing for Forms W-2.
                                                        www.dol.gov                                                Electronic IRS                          www.IRS.gov (search: electronic IRS)
    www.socialsecurity.gov

                                                        DEPARTMENT OF HOMELAND SECURITY                            Employer Identification Number (EIN)    www.IRS.gov (keyword: EIN)
    COPY A / FORM w-2 REPORTING                                                                                                                            or (800) 829-4933
                                                        E-Verify (formerly known as the Basic Pilot/
    For questions about wage reporting (submitting      Employment Eligibility Verification Program)
                                                                                                                   Filing Locations                        www.IRS.gov/file
    Copy A of Form W-2 to SSA), refer to the SSA’s      is an Internet-based system operated by the
    Employer Reporting Service.                         Department of Homeland Security in partner-                Identity Theft                          www.IRS.gov (keywords: Identity Theft)
    (800) 772-6270                                      ship with the Social Security Administration that
    e-mail: employerinfo@socialsecurity.gov.            allows participating employers to electronically           Information Reporting Program           (866) 455-7438
                                                        verify the employment eligibility of their newly           Customer Service                        International: (304) 263-8700
                                                        hired employees.                                                                                   TTY/TDD: (304) 267-3367
    GENERAL SSA BENEFIT QUESTIONS
                                                                                                                                                           E-mail: mccirp@IRS.gov
    For general Social Security benefit questions,      www.dhs.gov.

    refer to SSA’s Tele Service Center.                 Search words: E-verify                                     Local IRS office Locations              www.IRS.gov/localcontacts
    (800) 772-1213
                                                                                                                   National Taxpayer Advocate              www.IRS.gov/advocate

    SMALL BUSINESS ADMINISTRATION                       Suggested IRS.gov Bookmarks                                Case Intake Line                        or (877) 777-4778 or
                                                                                                                                                           TTY/TDD: (800) 829-4059
    The SBA’s Small Business Planner includes           Small Business and Self-Employed one-Stop Resource
    information and resources that will help you at     www.IRS.gov/smallbiz                                       TE/GE Customer Account Services         (877) 829-5500
    any stage of the business lifecycle. For informa-
                                                        Self-Employed Search: Self-employed
    tion about SBA business development programs                                                                   order Tax Forms or Publications         www.IRS.gov/formspubs
    and services, call the SBA Small Business           Business Expenses Search: Business Expenses                                                        or (800) 829-3676
    Answer Desk.
                                                        E-file for Small Business Search: E-file for Business      Tax Help Line for Individuals           (800) 829-1040
    (800) u-ASk-SBA (827-5722)
    or www.sba.gov.                                     Small Business Tax Workshops and Phone Forums
                                                                                                                   Where’s My Refund?                      www.IRS.gov
                                                        Search: Workshops
                                                                                                                                                           (keywords: refund status)
                                                                                                                                                           or (800) 829-4477

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             For the latest federal tax updates
             or to view this calendar online,
             visit us at www.irS.gov.
    2009 IR S Ta x Ca len da R                                              for   Small BuSIneSSeS & Self-emPloyed


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    2010
    at-a-glance
                  JANUARY


                  3    4   5   6   7
                                       1
                                       8
                                           2
                                           9
                                               FEBRUARY


                                               7
                                                    1
                                                    8
                                                        2
                                                        9 10
                                                            3   4   5
                                                                11 12 13
                                                                        6
                                                                                  MARCH


                                                                                  7
                                                                                      1
                                                                                      8
                                                                                          2
                                                                                          9 10
                                                                                              3   4   5
                                                                                                  11 12 13
                                                                                                          6
                                                                                                               APRIL


                                                                                                               4    5   6   7
                                                                                                                                1
                                                                                                                                8
                                                                                                                                    2
                                                                                                                                    9 10
                                                                                                                                        3
                                                                                                                                            MAY


                                                                                                                                            2   3     4   5   6   7
                                                                                                                                                                      1
                                                                                                                                                                      8
                                                                                                                                                                          JUNE


                                                                                                                                                                          6   7
                                                                                                                                                                                  1
                                                                                                                                                                                  8
                                                                                                                                                                                      2
                                                                                                                                                                                      9 10
                                                                                                                                                                                          3   4   5
                                                                                                                                                                                              11 12
                  10   11 12 13 14 15 16       14 15 16 17 18 19 20               14 15 16 17 18 19 20         11   12 13 14 15 16 17       9 10      11 12 13 14 15      13 14 15 16 17 18 19
                  17 18 19 20 21 22 23         21 22 23 24 25 26 27               21 22 23 24 25 26 27         18 19 20 21 22 23 24         16 17 18 19 20 21 22          20 21 22 23 24 25 26
                  24 25 26 27 28 29 30         28                                 28 29 30 31                  25 26 27 28 29 30            23 24 25 26 27 28 29          27 28 29 30
                  31                                                                                                                        30 31




                  JULY                         AUGUST                             SEPTEMBER                    OCTOBER                      NOVEMBER                      DECEMBER
                                   1   2   3   1    2   3   4   5   6   7                     1   2   3   4                         1   2         1   2   3   4   5   6               1   2   3   4
                  4    5   6   7   8   9 10    8    9 10    11 12 13 14           5   6   7   8   9 10    11   3    4   5   6   7   8   9   7   8     9 10    11 12 13    5   6   7   8   9 10    11
                  11   12 13 14 15 16 17       15 16 17 18 19 20 21               12 13 14 15 16 17 18         10   11 12 13 14 15 16       14 15 16 17 18 19 20          12 13 14 15 16 17 18
                  18 19 20 21 22 23 24         22 23 24 25 26 27 28               19 20 21 22 23 24 25         17 18 19 20 21 22 23         21 22 23 24 25 26 27          19 20 21 22 23 24 25
                  25 26 27 28 29 30 31         29 30 31                           26 27 28 29 30               24 25 26 27 28 29 30         28 29 30                      26 27 28 29 30 31
                                                                                                               31




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   Internal Revenue Service
   SB/SE Office of Communications
   1222 Spruce Street
   Stop 1020STL
   St. Louis, MO 63103
  Department of the Treasury
  Internal Revenue Service
  w w w . i r s . g o v
  Publication 1518 (Rev.10-2008)
  C atalog Num ber 12350Z
2009 IR S Ta x Ca len da R          for   Small BuSIneSSeS & Self-emPloyed
Solving                             the T a x
                                    Puzzle     together