Creating Timelines from Templates One of the nice things about technology is that when you are faced with a complex project, you can often search the Internet for someone who has already completed the project. In many cases that person will have created a template that will make it much easier for you to complete the project. A timeline is a good example of a project that is much easier with a template. In this lesson we will create a timeline using a Microsoft Word template. The timeline to the left was created from a Microsoft Word template. If someone were to create this timeline starting from scratch with a blank Word document, he would need an advanced knowledge of Word and a lot of time. But the template will allow you to create this timeline in a few minutes. Part 1: Downloading the Template 1. Control-click here to open the Microsoft Timeline Templates Web page. Or open Internet Explorer, go to http://office.microsoft.com/en- us/templates/default.aspx and search for Timelines. 2. Find the first template in the list. You’ll see the Word icon and the word Timeline. Click on Timeline. 3. The Download page will open. Click Download Now. 4. The timeline template will open. 5. The template may open at 100% zoom, which may be too big. Click on the down arrow next to the Zoom window and select a lower percentage (75% is usually a good starting point). You will want to increase or decrease the zoom, depending on the level of detail you need to see as you work. 6. Save the template as a Word document. Click File>Save As to open the Save As dialogue box. Navigate to the Desktop (we’ll temporarily save the timeline to the desktop; later we’ll want to save it to the H drive). Give the timeline a file name and click Save. Part II: Printing and Deleting the Instructions and Creating the Timeline. 7. The template comes with a handy set of set of instructions. The instructions are in a text box. We will want to delete the instructions so it won’t get in the way while we’re working on our timeline. But first we’re going to print the template so we can still refer to the instructions. Click File>Print>Current Page>OK and get the printed template from the printer. 8. Now we’re going to delete the text box containing the instructions. Click anywhere inside the border around the instructions. A new border of short diagonal lines will appear around the instructions. 9. Now click exactly on the border. The border will turn into a series of dots. You will also see eight small white circles around the border. Press the Delete key to delete the instructions. 10. Follow the printed instructions to create your timeline from the template. 11. Click File>Save As and navigate to the desktop. Give your timeline a filename and click Save. 12. Let’s add a fill color to a text box. Click on a text box to select it (a border will appear around the text box. 13. Put the mouse pointer on the border of the text box and right click. You will see the flyout menu at right. Left click on Format Autoshape. 14. The Format Autoshape dialogue box will appear. Make sure the Colors and Lines tab is selected. Click on the down arrow next to Fill Color. 15. Click on the color that you want to be the fill color for the text box (choose a light color that will make it easy to see the text). Click OK. 16. Your text box will have a fill color. 17. To change the font size in a text box, highlight the text. Then click the Font Size Arrow in the standard menu. Choose the font size you want to use. 18. You can use the same method to change the font size of the dates in the timeline, but doing so may force you to resize the timeline. You’re better off leaving the dates alone. 19. To move the tick marks (the short vertical lines next to each date on the timeline), put the mouse pointer on a tick mark. The mouse pointer will turn into a double vertical line with arrows pointing left and right. Click-hold-and drag the tick mark to its new location on the timeline. Notice that the date to the right of the tick mark moves with the tick mark. 20. To insert a picture into your timeline, click on Insert>Picture>From File or Insert>Picture>Clip Art. For this example, we’re going to insert a picture from a file. 21. I’m navigating to a picture on my Desktop (your picture may be in another location). Select the picture and click Insert. 22. The picture may not be inserted where you want it to be (notice that my picture is hanging off the bottom of the page). 23. Double click the picture to open the Format Picture dialogue box. Click on Layout, In front of text, and OK. 24. The picture may move to a new location in the timeline document. It will also have eight white circles around its border. Put the mouse pointer in the middle of the picture. Click-hold-and-drag picture to location where you want it to be. 25. To resize the picture, put the mouse pointer on one of the white circles in the corners of the picture. Click-hold-and- drag to resize the picture. 26. You have completed a terrific timeline!
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