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									                                             JACKSON
                                         DESIGN & REMODELING
                                 Standard Operating Policies and Procedures

 Number          Rev.         Department         Originator         Approval        Date       Page

      1000         A       Administration Jennifer Hillegass                       3/15/07     1 of 5
                              Description: Procedure for Writing SOP’s


I.        PURPOSE: This procedure describes the process for origination, review, approval
          and revision of all SOP’s for Jackson Design and Remodeling.

II.       DEFINITIONS
               Form                         A printed document created to request help, information, or
                                            actions needed from someone or something.
                    Internal Forms          Forms created, used and completed by Jackson Design and
                                            Remodeling personnel for internal functions and control.
                    SOP                     Standard Operating Polices and Procedures is a PC
                                            generated document that describes the operating policies
                                            and procedures for a certain department operation.
III.      POLICY

          A.        Administration is responsible for maintaining this SOP.
          B.        Each Department Manager is responsible to see to it that all SOP’s and Forms that
                    are applicable to his/her area are adhered to and maintained by his/her function.
          C.        Administration is responsible for the control and distribution of all SOP’s. All
                    originals, in both electronic form, using Microsoft Word, and paper copy, will be
                    kept in the Administration files.

IV.       PROCEDURE

          A.        The SOP will be PC generated using this outline format on Microsoft Word and
                    Excel for any flow charts or graphics. The outline format will be as follows:
                           II.
                                    A.
                                           1.
                                                   a.
          B.        All SOP’s will use the same header form # F1000-01 (See Appendix A).
                    Suggested font is Times New Roman using Normal Style Font size 12pt. The
                    Roman numeral heading will also use Times New Roman, Normal Style Font size
                    12pt. The footer will have the SOP number you are creating or revising.
                    Suggested font size is 8pt.
          C.        The originator will give the SOP to the responsible Department Manager. The
                    manager will verify the contents and formatting. The manager will then submit the
                    SOP to Administration.



Confidential and Intellectual Property                                                         SOP1000A
of Jackson Design and Remodeling                                                                 3/15/07
                                               JACKSON
                                         DESIGN & REMODELING
                                 Standard Operating Policies and Procedures

 Number          Rev.         Department            Originator        Approval      Date        Page

    1000           A       Administration Jennifer Hillegass                       3/15/07      2 of 5
                              Description: Procedure for Writing SOP’s


          D.        Administration will assign the next sequential number available in the following
                    numerical categories:

                    1.        1000       Administration
                    2.        1300       IT / Building Operations
                    3.        1500       Human Resources
                    4.        1700       Reception
                    5.        2000       Accounting
                    6.        2200       Payroll
                    7.        2500       Subcontractors
                    8.        2700       Purchasing Office Supplies
                    9.        3000       First Impression
                    10.       3500       Sales
                    11.       4000       Marketing
                    12.       5000       Production
                    13.       5200       Production Purchasing
                    14.       5500       Field
                    15.       5700       Quality
                    16.       6000       Design
                    17.       6500       Structural

          E.        The SOP will be circulated, by Administration, to all indicated Department
                    Managers marked on cover sheet form # F1000-02 (See Appendix B). It is the
                    responsibility of the Vice President to have his/her own personnel review any
                    SOP’s that may apply to them, before sending it on to the next manager on the
                    cover sheet.
          F.        The Manager in charge of the listed department or a designated person listed on
                    the cover sheet should read it, note any comments or corrections, initial and date
                    the cover sheet form # F1000-02 (See Appendix B) and pass on to the next person.
          G.        After the SOP has been routed and returned back to Administration, one of the
                    following may happen:
                    1.      If there are corrections indicated, the SOP is returned to the originator so
                            that the originator may make the changes, or discuss them with the person
                            who desires the corrections.
                            a)      If any changes are made, the updated SOP is then re-routed.




Confidential and Intellectual Property                                                          SOP1000A
of Jackson Design and Remodeling                                                                  3/15/07
                                             JACKSON
                                         DESIGN & REMODELING
                                 Standard Operating Policies and Procedures

 Number          Rev.         Department          Originator         Approval         Date        Page

     1000          A       Administration Jennifer Hillegass                         3/15/07      3 of 5
                              Description: Procedure for Writing SOP’s

                    2.        If corrections are not needed, the SOP is released and distributed (See
                              Section VI, for distribution).
                              a)      The Department Manager of the person originating the document
                                      has final authority to approve any new or revised document.

V.        FORMS
          A.  All forms will follow the numbering format below:
                                F #### - ## X
               F=form Category # - Sequential # Rev
          B.  All forms shall be submitted to Administration Control both electronically and in
              paper form for control purposes. A list of all controlled forms will be kept on the
              Network drive (Shared on ‘server’ (M:) ‘Public Server’ \ Forms), in the Individual
              Department ‘severs’, and kept on ‘private server’ (N:) Administration.
          C.  Forms do not have to be signature routed and are maintained by their respective
              department manager, but are controlled by Administration Control.

VI.       DISTRIBUTION

          A.        All SOPs will be placed on the Network drive (on ‘private server’ (N:) ‘Admin
                    Server’ \ SOPs) upon signoff by a managerial personnel.
          B.        SOP’s will be kept in a binder in the individual departments for all personnel
                    access.
          C.        The latest revision SOPs and Forms will be maintained on this drive.
                    1.      Original hard copy or revision of SOP will be filed in
                            ADMINISTRATION in the Master SOP folder.
                    2.      Historical revisions and/or obsolete hard copies of SOP's will be filed in
                            "HISTORY SOP XXXX" folders in History SOP folder.
                    3.      Historical revisions and/or obsolete electronic files of all SOP's will be
                            filed in "SOP-History-Obsolete" folder on the Network drive (see A.
                            above).
          D.        Each Department Manager will be responsible to ensure that the latest revision
                    SOP is available to those individuals that work in their department.

VII.      REVISIONS

          A.        All revisions for SOPs shall be indicated by a capital letter starting with the letter
                    A.
          B.        When revisions to SOP are completed and approved prepare final electronic and
                    hard copies must have Approval block signed or initialed by appropriate member.
Confidential and Intellectual Property                                                            SOP1000A
of Jackson Design and Remodeling                                                                    3/15/07
                                               JACKSON
                                          DESIGN & REMODELING
                                   Standard Operating Policies and Procedures

 Number           Rev.         Department          Originator       Approval     Date          Page

    1000            A        Administration Jennifer Hillegass                  3/15/07      4 of 5
                                Description: Procedure for Writing SOP’s


                                               VIII. Appendix A




                Number Rev                 Department Originator   Approval     Date    Page


                                                    Description:



                PURPOSE
                DEFINITIONS
                POLICY
                PROCEDURE




      JDR Standard                                                                        F1000-01 Adm
      Operating Policies and Procedures



Confidential and Intellectual Property                                                         SOP1000A
of Jackson Design and Remodeling                                                                3/15/07
                                            Jackson Design and Remodeling
                                       Standard Operating Policies and Procedures
  Number           Rev.            Department       Originator           Approval      Date          Page

    1000             A         Administration     Jennifer Hillegass                  1/12/07       5 of 5
 Description: Procedure for Writing SOP’s


                                                   IX.    Appendix B



                                            Jackson Design and Remodeling
                                      Standard Operating Procedure Sign-Off Sheet


Document Number:

Date: May 10, 2011


The enclosed document(s) are for your review. Please read and pass on to the next person indicated on the
list. If you have found any errors in the documents, please mark them on a separate sheet. Do not write
on the originals.


                   President / CEO           ____________________________ Date      _________

                   Marketing                 ____________________________ Date      _________

                   Sales                     ____________________________ Date      _________

                   Design Manager             ___________________________ Date _________

                   Production Manager         ___________________________ Date      _________

                   Accounting                 ___________________________ Date      _________

                  Administration              ___________________________ Date      _________




JDR Standard Operating Procedure                                                                  F1000-02 Adm
 Sign-Off Sheet




Confidential and Intellectual Property                                                     SOP1000A
of Jackson Design and Remodeling                                                                3/15/07

								
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