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					                                                 Title: Create a Purchase Order - Vendor Unknown
                                           Category 1 : Purchasing
                                           Category 2 : Purchasing Operations
                                              Test Header


                                         Work Instruction

Create a Purchase Order - Vendor Unknown                                                 ME25

Purpose
      Use this procedure to create a purchase order with reference to an existing purchase
      requisition that does not have a vendor assigned.

Trigger
      Perform this procedure when unassigned requisitions enter your queue.

Prerequisites

      •   Reference purchase requisition exists in SAP.
      •   Purchase requisition has been released.

Menu Path
      Use the following menu path(s) to begin this transaction:

      •   Select Logistics Í Materials management Í Purchasing Í Purchase order Í
          Create Í Vendor unknown to go to the Create Purchase Order: Initial Screen.

Transaction Code
      ME25

Helpful Hints

      •   Since the specific vendor is not known, a list of possible vendors from whom the material
          can be purchased will be displayed as part of the procedure.
      •   The selected vendor may need to have a current quality information record in place for the
          desired material.




                                               Test Footer
Filename: ~ME25.DOC              Version: Rev 0                                         Work Instruction
Reference:                       Last Modified: 08.14.2001 12:42:00                         Page 1 / 10
                                                         Title: Create a Purchase Order - Vendor Unknown
                                                   Category 1 : Purchasing
                                                   Category 2 : Purchasing Operations
                                                      Test Header




Screen Flow

                                 - Order type                        Create Purchase   - Select the line
                   Create
                                 - Purchase order                    Order: Overview   item(s)
              Purchase Order:
                                 date                                 of Requisition
               Initial Screen
                                 - Purchasing group                       Items




                  Copy           - Ref. purchase                          Create
                Reference        req.                                Purchase Order:
                                                                      Item Overview




              Create Purchase     - Select the line
              Order: Overview     item(s) to be                                Message: Standard PO
                 Reference        copied                                       created under the
                Requisition                                                    number XXXX.




                  Create
              Purchase Order:
              Requisition Item
                   XXXX




                 Source          Click on a vendor
               Overview for
                  Item




                                  Review:
                  Create          - Fixed vend
              Purchase Order:     - Info record
              Requisition Item
                   XXXX




                                                       Test Footer
Filename: ~ME25.DOC                  Version: Rev 0                                                        Work Instruction
Reference:                           Last Modified: 08.14.2001 12:42:00                                        Page 2 / 10
                                                 Title: Create a Purchase Order - Vendor Unknown
                                           Category 1 : Purchasing
                                           Category 2 : Purchasing Operations
                                              Test Header




Procedure

1.   Start the transaction using the menu path or transaction code ME25.

Create Purchase Order: Initial Screen




2.   As required, complete/review the following fields:

             Field Name        R/O/C                               Description
      Purchasing group           R     Group responsible for the purchase of materials


                                               The buyer is the individual within a purchasing
                                               organization who is responsible for certain purchasing
                                               activities or transactions involving specific materials
                                               or class of materials.
                                       Example:              012


3.   Click                    to go to the Copy Reference window..

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Filename: ~ME25.DOC             Version: Rev 0                                           Work Instruction
Reference:                      Last Modified: 08.14.2001 12:42:00                           Page 3 / 10
                                                 Title: Create a Purchase Order - Vendor Unknown
                                           Category 1 : Purchasing
                                           Category 2 : Purchasing Operations
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Copy Reference




4.   As required, complete/review the following fields:

             Field Name        R/O/C                               Description
      Ref. purchase req.         R     Number of the reference purchase requisition


                                               For business reasons, the reference purchase
                                               requisition should be released prior to generating the
                                               purchase order. If the number is not known, perform
                                               the match code search by tracking number or
                                               plant/buyer combination.
                                       Example:              10008224


5.   Click     to go to the Create Purchase Order: Overview Reference Requisition screen.




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Filename: ~ME25.DOC             Version: Rev 0                                          Work Instruction
Reference:                      Last Modified: 08.14.2001 12:42:00                          Page 4 / 10
                                                  Title: Create a Purchase Order - Vendor Unknown
                                            Category 1 : Purchasing
                                            Category 2 : Purchasing Operations
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Create Purchase Order: Overview Reference Requisition




6.   As required, complete/review the following fields:

             Field Name         R/O/C                                Description
      SLoc                         R    Location in a plant where materials are stored
                                        Example:              0001


7.   Click    to select a line item.


8.   Click                  to go to the Create Purchase Order: Requisition Item XXXX screen.




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Filename: ~ME25.DOC               Version: Rev 0                                         Work Instruction
Reference:                        Last Modified: 08.14.2001 12:42:00                         Page 5 / 10
                                                  Title: Create a Purchase Order - Vendor Unknown
                                            Category 1 : Purchasing
                                            Category 2 : Purchasing Operations
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Create Purchase Order: Requisition Item 00010




9.    As required, complete/review the following fields:

       Field Name     R/O/C                               Description
      Quantity           R      Quantity of goods to be ordered


                                        The order quantity is specified in the purchase
                                        requisition that is being copied. On the purchase
                                        order, this field may be updated as necessary to
                                        reflect current requirements.
                                Example:        200
      Deliv.date         R      Date that goods are to be delivered or services rendered
                                Example:        02/28/2001


10.   Click                       to go to the Source Overview for Item XXXX window.



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Filename: ~ME25.DOC              Version: Rev 0                                             Work Instruction
Reference:                       Last Modified: 08.14.2001 12:42:00                             Page 6 / 10
                                               Title: Create a Purchase Order - Vendor Unknown
                                         Category 1 : Purchasing
                                         Category 2 : Purchasing Operations
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Source Overview for Item 00010




11.   Click           .


12.   Click   to return to the Create Purchase Order: Requisition Item XXXX screen.




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Filename: ~ME25.DOC            Version: Rev 0                                         Work Instruction
Reference:                     Last Modified: 08.14.2001 12:42:00                         Page 7 / 10
                                                    Title: Create a Purchase Order - Vendor Unknown
                                              Category 1 : Purchasing
                                              Category 2 : Purchasing Operations
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Create Purchase Order: Requisition Item 00010




13.   As required, complete/review the following fields:

              Field Name          R/O/C                             Description
       Fixed vend                   R     Vendor number
       Info rec.                    R     Purchasing information record number for the vendor and
                                          material



14.   Click        to go to the Create Purchase Order: Overview of Requisition Items screen.




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Filename: ~ME25.DOC                 Version: Rev 0                                         Work Instruction
Reference:                          Last Modified: 08.14.2001 12:42:00                         Page 8 / 10
                                                 Title: Create a Purchase Order - Vendor Unknown
                                           Category 1 : Purchasing
                                           Category 2 : Purchasing Operations
                                               Test Header


Create Purchase Order: Overview of Requisition Items




15.   Click   to select the line items to be included on the purchase order.


16.   Click    to go to the Create Purchase order: Item Overview screen.




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Filename: ~ME25.DOC              Version: Rev 0                                         Work Instruction
Reference:                       Last Modified: 08.14.2001 12:42:00                         Page 9 / 10
                                                   Title: Create a Purchase Order - Vendor Unknown
                                             Category 1 : Purchasing
                                             Category 2 : Purchasing Operations
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Create Purchase order : Item Overview




17.   Click     .



              The system displays the message, " Standard PO created under the number XXXX."


18.   You have completed this transaction.


Result
      You have created a purchase order with reference to an existing purchase order.

Comments
      Inform the requisitioner of the expected delivery date.




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Filename: ~ME25.DOC               Version: Rev 0                                          Work Instruction
Reference:                        Last Modified: 08.14.2001 12:42:00                        Page 10 / 10